 Here. Left upper. Here. I raise a hand. Here. Here. And again. Here. Basically, here. Here. I'm going to get out of here. Head just doesn't want to bang. Small. Okay, I did need to approve and then it's set to the limit. Um, section five. It's a big change. I'm going to bring it to my new homestead spring apartment. Long night. So, I might address a couple of things before I get to my name. I visited some people here that do not like the door situation and remove the things where they don't have some things there. They were addressing that to me. It's a nice way. The next thing they were telling me in a nice way is that, uh, when you made some changes, uh, a long time ago, and in the village place they told me they asked, what they would like. They said, you never asked them. So, I thought I'd tell them. And that's what I told them. So, what I'm going to talk about is a serious problem more than having over there health. I'm a nice lady and I'm getting older, which I'm going to be 79. I don't look like it, but I'm having people that are calling me asking to bring him home from the hospital. Wait on me. Do things for me. Help me. Help me. And I can't do that. So, there is about five of them just doing that to me. Now, we need to pay attention while we're moving in. Pay attention to the people getting so down that then the police have to come and then the social services, and they're laying on the floor. I knocked on one store that I share a paper with and I told her I didn't have it a few minutes because when she first moved in, she came to my place at nine o'clock. And she wanted to do different things. And I just was nice. That's all I could do. So anyway, I didn't know she was laying on the floor. She said my phone isn't working. Tell another lady. Another lady went and put her a note. She didn't answer. So then she went down there and found her on the floor. Had to get somebody to come and get her. And then she took her for a while. Then she came back. But when she came back, she was calling me on the phone because she thinks I'm a nice lady or blah, blah, blah. And asked me to bring her home. She's 300 pounds. How could I carry her? How could I? She can't get around. She can't walk. So how could I do that? And that's where certain ones are there. So I just wanted to address that. That isn't good. That's not safety. And you need to pay attention to what you're bringing in because that's not good for us. Another thing is I was asked, my friend that didn't come with me today, the cameras on each side of our place. People are coming in, staying all night, leaving before people know, and doing this quite good. You know, as we get older and precious, safety is really an important thing. I don't think I could knock somebody off but they started getting uncocked. So I think I love where I live and I don't like that they're trying to up my rent to a certain extent. They've already done it once, but I also feel like that I have, it'll be okay situations that I'll work out because I like it. It's a nice place. I like the people. I want to be a blessing to the people. I don't want to be an unkind neighbor because there are neighbors there and also Fall River lady told me about somebody upstairs above her that was staying up all night in his 70s carrying on and she went up and told him if you want to be 25, move someplace else. We're trying to sleep. So I'm just addressing nice things and not to be unkind but we should care about our neighbors and care about people. Thank you very much for listening to me. Lord Gillespie, if anybody wants to ask me a question, they can. Thanks, George Allen. You're welcome. Okay. I'm going to back up to the minutes because I forgot something, which is that in a six, we're taking out the... Correct. So we'll move item 62 next month. The last one so I can see. Okay. LHDC asset transfer update. So I'll take this item. We've met with the... Well, I should back up. For about a year plus, we've been working on transferring the assets from LHDC to LHA. LHDC, the Longmont Housing Development Corporation was set up originally to be a 501C3 nonprofit arm of the LHA, which really did end up being advantageous when the LHA team was self-developing, self-performing their development, which is how free-freak involved were developed. And they were a good development arm and financing tool, and they've got... They are connected to a lot of the ownership structures for multiple properties in the LHA portfolio. So when we were doing the whole switch over to the city in about 2020, the development really had kind of halted after Spring Creek and Fall River. And so they were just wanting to... They knew that everything in LHA was moving to the city, and there was a reorg of what was happening, and so they thought that it really made sense to transfer the assets over to LHA. So we brought on a legal team that did a legal opinion and said that that would be advantageous for certain reasons. There will be certain things that we would probably have to work through, which I'll get to in a moment. So for about a year, we researched the organizational structures of each of the properties that they're involved with, which include Hearthstone Lodge, Fall River, Spring Creek, Crispin I, and then the Laterntinexon Hearthstone and Lodge and Village Place. So we were working on all of those things. So Village Place is automatically getting transferred to LHA through the re-sindication, and that's really the natural way of it, where LHTC is on the ownership structure in the development process, and then once it gets to that 15 to 20-year re-sindication period, they transfer the assets to LHA. That's how this property... This is how this property got into LHA's ownership structure. And so Village Place would be taking care of that way. We already took care of the land next to Hearthstone and Lodge because that was sold over to LHA to enter into that development partnership. So we were left looking at Hearthstone Lodge, Fall River, Spring Creek, and Crispin I. So we have a legal team start work to see what would need to be done, what types of permissions we would have to get from investors and lenders to switch over the LHA into that ownership structure. For Hearthstone and Lodge, we knew that this would probably need to come with an exit from the HUD 202 program and transfer it into the RAV program. So we have talked with HUD. We've kicked off that process and kind of had that first informational meeting. That would be really advantageous for LHA generally because of the budget structure at Hearthstone Lodge and the way that our vouchers could work there. So that is something that we do want to do. And we're thinking that that is possibly a 2024 project, potentially 2025 because you have the time at very specifically with the budget cycle for HUD. And it does come with likely a rehab project and a refinance loan. So it is a development project to do that. So we need some time to plan that out. For Fall River, Spring Creek, and Crispin I, that's really what the attorneys are digging into for a while now because we had to get a whole suite of investors and lenders and everyone talking about this. So for Spring Creek, it is possible to do it to transfer it over. Crispin I, it would actually be really good to transfer it over because the entities right now set up as a corporation that's taxable and we would like that to be an LLC that's non-taxable entity. So that we are pursuing. But generally Fall River was the stickler. LHBC, this is getting pretty technical, but there's a related part of debt issue and basically in order to solve that issue, LHBC wants to disband and transfer the assets. Then we would have to bring in another 501c3 corporation, which means we could partner with a community housing provider. Could be Boulder County Housing Authority or Thistle, but we really thought that we just want to keep it in-house. If that means if that's our alternative, then why not just keep our 501c3 as we already have. If we need to tweak it to make it work for those board members, then that's what we could do. So we brought that question to the LHBC last month and all three board members that we currently have agreed to just stay on. Stay on as the LHBC still work on some of these transfers over time but for Fall River we really would have to wait for recent indication which wouldn't be for another, I mean it was just construction completed in 2020 and so it wouldn't be for 12 plus likely more than 12 years. And so what we talked about with the LHBC is keep them on if they needed to shrink down to kind of a skeleton organization they could but they weren't interested in that all three of them so now that we're developing we have things to actually work on and do if they're interested so that's the plan and we talked to them about using their status as a 501c3 corporation which is kind of working into item 4b to set up a foundation so that we could accept donations for a variety of purposes out there the Boulder Housing Partners has a 501c3 arm that has a specifically a tenant services fund and we could do something like that we can also have a separate fund that is like a development donation arm that we could use so that's something that we want to think about morphing in because we really could use that we have donations coming in but LHA itself is not completely it's not a 501c3 for accepting donations so that is kind of the goal is to stay on still use them as a development tool for future projects as needed definitely bring in that foundation piece so before I ask some questions about creating a foundation I want to see if there's first any questions about the asset transfer and the LHAC organization part of the issue I think when we started the transition they weren't doing a lot of work and they were like we went out immediately their tone has changed dramatically and to the point where they're like we're here as long as you need us even if we only meet once a year which was a significant change the foundation piece they are really interested in and then I'll let Molly know on that but we don't have the pressure that they were placing on us in terms of transition that's the big change so for the foundation we are wondering there are similar foundations in partnership with the city the Friends of the Library, the Friends of the Senior Center we're going to start chatting with some of them because this staff team has never set up a foundation before but really we already have the actual entity the 501C3 it's more of a we need a fund and then obviously we'll website and need to have some capacity to do some outreach to get donations and that might be more thin over time right now they're kind of coming to us or it's kind of ad hoc but eventually you would like to have more of an established donations fund so I was going to ask if anybody on the board, this board have any experience in studying up or running foundations or even just accounting for foundations because we could use some exeggies but I don't know if you did one of the nonprofits that I sit on the board for in Jefferson County is a foundation of a larger organization they're actually separate two different corporations and we are actually looking at how to merge them together because historically they've operated separately part of that just has to be with other changes within that industry so it's a developmental disability resource center organization and they're going from case management and service provider there's a whole change in that industry that's going on so that's part of what's driving it but I'd be happy to coordinate at least a call with their PD and maybe they can explain a little bit better as to why they are more backing the one versus the other and how they're doing it that would be great I'd appreciate that so this is something of a we don't know if this is a long I think it's a short-term goal to just get the fun set up and then a long-term goal to grow it and be more mature of an arm of a chain yeah the other thing we talked about with them is there hasn't been a need for Chovell in the long term community housing development organization we're starting to see we're starting to see more funds be available in different ways and so that's another piece that we're trying to wrap our head around to see can we just keep it more fit or but there's no barriers to get we're still just moving forward I think we've got the basic architecture just that we wanted to set up with funds so we could actually take in donations to then develop it over time we're also thinking about they might be a resource if we need that type of entity when we're thinking about the city side affordable for sale projects because that's where Chovell comes in as well so that's the idea so I'm glad I've got a good direction forward development and project I'm going to take this as well so first I wanted to give an update on the project-based voucher award since we all discussed that last month the board at their July meeting did agree to conditionally award the full request to both the Ascent and Cobra project and the Atom Commons project contingent on tax credit award so if they're both awarded then the Christmas II project which we were taking eight vouchers aside for them if it was needed then that would not go there which we've already talked to that team in there that would have been just icing on the top it's not totally necessary so we're good if one or the other is awarded tax credits then we will send the PDBs to them and if that second project is not successful wants to keep applying for tax credits we could still keep that together or if that is not successful and it converts to market then we could just pull it back and if neither are successful then we could just look at it again but that's the that's the decision that was made just to move back around and then general development updates starting with Village on Main things are cooking right now so we are having our first design meeting with the architects and the residents this afternoon so I welcome anybody to attend it will be a village place about is it 4th or 3 30 today and so that's when this is kind of the fun part for residents where we're going to show layouts of flooring and cabinet examples and start talking about what people's preferences are and then next week we have the if not we're setting it up the resident meeting with the relocation team to start talking about what that would look like we're still finalizing exactly what the move out schedule would be and how long people would be out but it's getting nailed down every day here it's really it's being driven by technical construction things like the entire building has one wire shut off to do plumbing work in one unit the entire building water has to be shut off which is really not ideal for construction or long term maintenance so we're going to have to we're going to go ahead and install shutoffs for stacks of units so that only three at a time in the future would have to be shut off and one has to be work done instead of the whole building but that does mean we'll have the whole building shut off for a period of time like a day we're hearing about on that day which will be in January because it will be early in construction bringing everybody over to the senior center and hosting a lunch or something so getting that figured out and then once we have the water figured then we're going to have to figure out electric meters and that is what's driving the relocation schedule because it's how we're phasing the work but we are figuring out that we're going to phase similar to here where we're doing a wing at a time so it will be six rounds of temporary relocation but they don't have the new fast work having as extensively that will be as extensive as it was here so those people that live in the accessible units won't be out for as long as they work here will just be the same as every resident so we're nailing that down and I'm going to bring that up to the residents here that's not a good question and I know this will probably come up later but now we're talking about Village Boys my understanding is that there's one unit that is going to be that is in process of remodeling right now for recidification that people will be able to see is that correct? So we're working on that it will be a demonstration unit what we're doing right now and what we're sending to the board for approval next week is a pre-purchase agreement with the contractor because generally they don't want to buy all their materials until we have a contract we don't typically sign that contract until we know that we're closing finance is all set up and everything's going what we're going to do is pre-purchase contracts so that they can go ahead and order certain things that are long lead time and get things ready for that demonstration unit so we do intend to still do that but we got to get this contract signed first and that shouldn't happen here next week any other questions about Village Boys? Can we ever find out what happened with that unit Lisa? Yes it's been a nightmare so no contract was signed by me so we had a meth unit there at Village Place that the scope of work after we cycled tested they put out a scope for a contractor company to come in to clean the unit and we okayed for the countertops, the counters and the flooring to be removed they gathered the unit we found out of a resident meeting last week we got it completely gutted I signed four other contracts but not for this unit so I reached out to the owner this morning after dealing with the guy who actually gutted it and everything and I wanted to be ordered out to hear back from him who does the company? from your renovations? it's not the same one that we had the issue with in Village Place we're not using that one anymore so this is what they had to put it back in so they ripped down all the drywall which was not in scope I don't know how you could possibly think that was what the job was we had a clear scope well, that's your money have them and give that back to and then we have our guys rebuild it we can do that but that was also a point was that one going to be the demonstration unit? so that was going to be the demonstration unit so that means we have to just try all two so they're going to have to pay for it so so we can book it even if we have to pre-order Kendra even if we have to pull it out of fund balance we can book up a revenue stream because they have to pay for it and then we just doggit until they do yeah, we can get approval from the investor and then we'll just put that right there thank you for the replacement because we certainly don't want this same contractor to put the drywall back because we don't need to know if he's the drywall so I'm assuming we're having to use this company here no yeah literally, we were in the meeting and the residents were like, it's the studs and we were like, no, it shouldn't be after the meeting we walked down and were like, holy crap, what just happened so not only did they do work incorrectly in the scope but they didn't even have a contract to start but you said they did other units no, no, I had to find a contractor because I never really should do other units so Recycle is our our testing testing and they contract out the cleaning and some of the the demo yeah, because they put the whole scope together for us and then they see all the testing levels based on age and asbestos testing what needs to be done for each so they kind of build the scope for us and they go out for a bit which is great until we have this bizarre sand food so another I think it's at least the rest of the management they said they can see the toilet and were like, what, you shouldn't be able to see the toilet there's no drywall so we went in there and went well it hasn't happened in any company the property is about to get renovated at least we have some opportunity there to make it easier so that's so much on me and then for the Hover project the Ascension Hover and Outwoods and that is also L.A. Jane Baldwin in terms of property management both of those submitted their tax credit applications to chapter on August 1st so we'll hear about that in probably October In the meantime we're continuing work on the Hover project on the ECE the Early Childhood Education Center and the partnership we're meeting with Wild Plum tomorrow we've got to go over their model and just really nail down what they need and then continuing to seek out Grand Funday we're doing grant applications for both the Childhood Center and the housing here and then actively while we wait to hear from Chaffa I would also say Zinnia have they started doing foundations or anything yet? I haven't been out there in about a month no they are doing all the utility work and that should be wrapping up this week so that we can open up the main parking lot again okay great so not very cool yet we are working to make sure this week's residents approve construction progress okay because it is really disruptive because Evo has to come down because of the utilities that are going to happen to them and so we have our tent up in the back our new tent there's a lot of trees so they just said put an umbrella back there so they have a nice little seating area and benches and an umbrella and stuff because they were scared of the tent yeah how you can be mistaken so just trying to take care of those residents give them some peace and quiet space and do the best we can it's really tough on that population though and permanent supportive housing to have that much noise and change so we are trying to work through that make sure they are still comfortable and then chrisman is continuing chrisman 2 is continuing construction exactly in about january february so that's even moving on and I think that is just the most just this for sale and so CBDWD we have signed the purchase of sale and and what they are doing right now is because it's that entire block in on main street and the property lines so the building same with village place same with every building to the north up to the next block the buildings and the property lines are mismatched so the CBDWD is getting some title work done they are going to get a new survey because they just want to make sure everything is solid with their lender to make sure there is no confusion about that even the own part of the property and it's just the ongoing thing in that whole block so they are completing that and we still hope to close we are targeting August 31st but they are just going to make sure they got all their nuts in the row on the title side and everything is clean so that is moving forward they signed the services MOU so as soon as that property closes we will have those services ready to rock and then VCT we are just kind of at this point just holding we are going to get the CBDWD through and we have a couple big deadlines for these development projects so we will pick that back up but the last thing they were doing is working on funding sources and that type of thing when it comes to Briarwood we are working on making sure that we can we have got some project based vouchers there we are seeing that we can swap those around so that it just makes it cleaner I know and I tried to tell them this is not a unique problem to you for a CBDWD the building is over the property line the village place is over the property line and if there was any investor ownership structure that would be worried about it would be in the lifetime world it is all fine so they are just going to do their due diligence and make sure they have everything squared right but that is the last thing left and we will be working on those any questions? we are going to go on here okay, 6 this is board of fissures so for 6a the city of property management agreement so back in 2019 well I should say before then and on an ongoing basis the city through the open space fund and the water fund has been purchasing land for either open space or for specifically around union reservoir for preservation of that area just to have control of the water source there some of those properties that they purchased over time had houses on them and in some cases the original owner just leased back the house in some cases that owner is also managing the there is an ag lease on it agricultural lease on it they are working on that some of them were vacated and so in 2019 the housing and community investment and public works went to council and got direction to if we have homes that are leaseable use those for affordable housing don't rent them at market rate so there is some nuance there if somebody is the original owner managing agriculture that person stays but for the ones that are ready to rent we have been working on the city side since 2019 to get those properties transitioned over to affordable housing so we are finally at the point where the first one is ready to go so we call it the adrian house it's over on county line road and about my ninth on the east side of the road and it's surrounded by what's now open space it's a hundred and something year old house it's pretty good size and so for the last year and a half the city has been using affordable housing funds to rehab it and get it ready to rent it's four bedrooms four bedrooms which is like we've said plenty of times it's really hard to find here and we have one or two voucher holders with an approved four bedroom voucher that we're showing to those people because they've been trying to buy that for a long time so the construction is almost done all we're waiting is for a gas hookup to be able to close up construction and be ready to rent and so what we wanted to do is get it all geared up for LHA to be the property manager since LHA is the expert at income qualification and to work with a voucher program and everything and so what you see in this packet is a management agreement between the city and LHA for the LHA to be that property manager and so this is different than any of LHA's other properties obviously it's a single family residence so this is kind of a new world but it really helps the city's housing goals, LHA's housing goals and also public works because they don't want to be in the business of managing residential property that's not their mission either so it's kind of a win-win and it's been an interesting process getting to this point obviously construction in the last two years has been especially in a 100 year old house has been interesting but we got it and so we're ready to go so this would be the agreement between LHA and the city for the property management and the lease that we would use for the eventual tenant is also attached so those two things we plan to send to the LHA board next week and then they would actually go to South City Council as well because it's a lease of city property so that would be happening in later August and September so this is still a draft form we do have we had voucher team, property manager team accounting team and legal review it but we are still making final tweaks here this week if needed before it goes so this is the general plan yes please I don't know I'm I'm number one it says the sum of $300 but in part this is $1,000 those are the types of cleanups we are still working on this week certainly but there's some typos in there mostly where it should be ordered so under the resident lease agreement on section 3 rent all payments received for residents shall firstly apply to demand to pay them due to landlord I don't believe that's needed in Colorado anymore I was wondering if you would change it for the discussion and we do have an MOU between the city's housing division and public works talking about how these properties should be managed with the housing division managing it and part of that does say what the rental proceeds are supposed to water fall through so we tried to mimic that but make it more specific the secondary agreement between the city and the city about a year ago Colorado changed the wall because people prefer late trees so we clarified that Lisa is not going to be conflicting at all or is it going to be complicated or do we just have to fix it okay wait charges this isn't a problem but it was a question and here it says 25 dollars or 5% I think state law allows you to minimum 50 dollars and then this was just a question for me section 10 do you provide 3 parking spaces for residents this is for the house not for just for the house yes this will just be for the house this is not for the apartment yes this is a separate lease format and the only other thing I have is some type of census and some other yes that's still going final this week so what's different from this from our typical or mass release for the LHA properties is obviously single family house we have things like garages and yard work and just different utilities responsibilities so those are the main things that have changed but let's make sure that we do the final regroup for anything off of the new mass release that was updated on the property management agreement with the LHA and the city so 8% of the monthly rent I don't know if you're planning on ranking it for but I got it so it's a relatively small number so the payment standard for the voucher is what is it? 2007 but when you do the utilities I think you deduct the utilities I think it came out to about 2600 so this is goes without asking probably and you can probably look at it at $240 coming back to LHA so that is what the an 8% is a pretty typical but on one property yes it is it seems very small but it's just one unit the 8% rate was also written into the MOU that council approved so to modify that we have to take some extra steps so what Kydra did build in though is we have the 8% but we also have like lease up fees and there's something else to help cover that staff time that in those special periods of time but yeah so you'll see in the management agreement in the fair evening it says for lease up you get $150 and you get some additional costs I don't think this is going to be our first property doing it all by itself so we're going to have one unit and I guess we'll see exactly what the management is really that those specific numbers aren't working we could update that MOU in time as before we take on more because there are others in the pipeline well and part of it is because it's on open space I think that one's on open space right our open space staff will probably also help manage it in the sense they're the ones that are going to be out there on a more regular basis combined with our rangers and so I think we're trying to figure that out because there will be this symbiotic relationship with that group and with this group and that I don't think we're going to need to be out there all the time so we're going to learn through this and we'll adjust the MOU as we're moving forward and that is separate and apart from anything needed for maintenance or replacement so that's going to be my hall of place so I'm going to be responsible for the actual project management of any updates or rehab that has to happen so that would be LHA using the replacement reserve we're also going to put any like a lump sum in the replacement reserve to get started but that would be LHA but then anything, they pull it all from the proceeds and then they work with the city on anything that's major their respective funds are there and their fund balances are the resource to do that and so that's where we'll be going to if there are issues we need to deal with sure, a lot of property management agreements like this, they also include in addition to the 8% monthly they'll include a project management fee for a product like if there's a certain issue because you have to coordinate the informers out there and other things like the city housing division because we have the rehab expertise LHA have management expertise the city housing division would do any rehab work so that's what we've done today any of those more major they would battle and the company hasn't been working for six months nobody had one that's the CBG rehab that's actually who did the rehab work on there so we would just do an interphone transfer within the city to cover any costs okay that's not a question Lisa on the law on the third case we'll go where you come from we can put anything about that on Lisa on the immigration now because some of the things that are required it depends on their actual source of income like now the risk from the 10 day or the 30 day rate depends on what their source of income is and it can't just be social security it has to be social security disability so I think it's oriented too much what that's going to be too and it doesn't come into play until we actually serve or are going to go file so would we do anything specific to this project and a battle to that because I think it's just standard for us it's going to be our standard chart call so it doesn't change anything that we're doing I'm just going to give one first I don't know so it's on the 10 day demand now like we have these sources of income however the problem that we ran into is that the language and the law is potentially immediately notify landlord of these sources of income and our attorney was like what is the idea of this what is the interpretation so I'm wondering so our lawyer said in your lease immediately in our lease means x 24 hours 48 hours 72 hours and that way you're covering because the language is so incredibly vague so he was putting it up to the court so so I guess just a subsection under your eviction just say if you have these sources tenant is required to know the timeline within 24 hours of and that way that's how we're doing it I don't know I mean we'll see but that's how we're doing it then the definition section you can put it we're just putting it in our legal language eviction legal Facebook subsection whatever a we tenant must know if I remember 24 hours of receiving and they noticed in writing that they received these sources sometimes it takes away the the legal yeah it's really right out of the legislation the age is illegal and I know from the Boulder County courts to the one in Longwalk just the judges instrumentation of the law kind of preemptively like taking it out of their hands well this is a broken board at least it wasn't a defined period by the actual law makers so we're defining the period we decided that we're going to use City of Longwalk we're going to pay OVR I hope I haven't heard anything about that let's find Dr. Susan I know she's still talking about OVR but I know Judge Bush they went to the Chief Justice as long as this is my understanding of what I read as long as we City of Longwalk, City of Boulder follow the same criteria that was given to OVR which is 10 days and not charged with all the tenants that they were able to see the law for the implementation of that the time that Susan said they would have to book landlords would have to book through OVR and OVR would pay the city back for the services this is all for the mediation I think that's a discussion that she's having with them and I don't think that's what Judge Block has said of her payment in terms of but I know Susan is a little bit of a the other reason I ask is the City of Longwalk does it there's no real cost to us we have to go through OVR and release the landlord side we'll have to pay for it $100 which is especially when the city already opted for free so we do that for any but with the new law change we may not be able to use as long as that's why Susan's talking with OVR to get an exception for Boulder County but with Carmen and Carmen go for Susan with any of you with Carmen is Andy engaged in this positions this is going to probably turn into a higher level of conversation quickly personally what I saw from the note from Judge Block I don't think from her standpoint we're obligated to use as long as we follow the same rules I mean I agree the law is the only thing the lawyers in the law agree that I've talked to and I've talked to a lot of this is the worst written piece of legislation it's just you know the attorneys are all confused our attorney was like I don't know well we just had a hearing on Friday and our attorneys were like well based on what Boulder's doing is this but Judge Martin here in Longmont is doing this and it's really up to the judge in the courtroom because they threw out a whole bunch of cases up in Boulder about a month ago because they get to the 30-day they have a 10-day and they literally threw out every case that was served on a 10-day wasn't it a couple weeks in a row? couple weeks and one of the major law firms that represents attorneys or un-represents landlords they stopped violence about the first few weeks which changed the docket from like 30 days to you know yeah we were actually on like delivery next Friday and was like wow they must not have had it or we've all had to change your process super fast and anything that was we had this for basically all back over yeah so I don't know where it's like what's gonna happen when we get there the other exposure of this us and you is that not only is it not sort of mediation but you've got 10-day you've got now 20 days added to the time and you've got up to two weeks for mediation not to mention the 10-day stay on the or 30-day stay or 30-day stay and you've got a reason to add one or two months to the process so what I thought when I was exactly complaining about it, I'm just saying it was me I wouldn't give anybody any time to screw around not to make a determination immediately, first time I didn't pay grant or something else I would job at stake in the ground otherwise you're going to be six months down a road and the worst mediation I do are when people are six months behind a rent because our current rent structure there's almost no way anybody catches up and you can't get fees anymore you can't take the report on fees so maybe we need to look at a whole piece of dendo before all these we're looking at so once I finish my mediation I'm chairing this I'm all better than you but I just think we're just learning the stuff that you are living with that helps us I'm going to be good for our returns to start this is totally uncharted well I'll just say that's the theme of the last two legislative sessions I can tell you that that exists all over our organization and everything that we're doing is messed up and it doesn't make sense I mean I can just legally I can turn it means nothing it actually means nothing yeah what did they say do you guys know that looking at any cases that would be good to try to appeal I mean it might be smart for that to happen as soon as we're out of the water or if we're all just going to let go at this point we don't need a Pellet Court clarification the laws of disaster so all these district court judges who are differently throughout the state and county here that's just about it cutting together so hopefully there's some good cases or even a combination of cases that the city's attorney's office could start looking at these would be the fact pattern that we want brought up to a Pellet Court for clarification yeah yeah I mean I'll just say honestly I think our focus is on public safety legislation right now in terms of what we take and what we don't take forward right I was going to say looking at what other municipalities are doing as well out of June there it just might be a good idea to start thinking longer term on the Pellet Court yeah we might talk to Chrissy her housing attorney and Tim and just see what they have to find on this Chrissy would probably be the the primary so I have just a couple of questions there are some typos in here but on T which is the article of the Colorado Constitution I just need an understanding of this where it says the contribution on behalf of the agent or on behalf of the family members so if you're part of the agent none of your family members can contribute to a political candidate is that correct am I understanding that correctly okay do you want to call C2 C2 C1 yeah C1 if that's the case it sort of says everybody that's part of the family is really going to tie it that's vibrating it right because we're housing authority and not a private landlord any person who controls 10% of more of the shares or interest in the agent and the agent's office directors on behalf of the agent or on behalf of the media family members I mean it's just I don't understand I'll highlight that and then the other thing that I have a question part of this on for which is Anne and you guys know that I am concerned about this when we start listing the non-discrimination things it bothers me there are a couple that are missing from here but I'm just wondering if we need to say something like we're not limited to these such as but not limited to or we follow federal and state guidelines as far as discrimination goes very and on each floor so this I agree with you I feel like this definition should expand and this typically in everything we have this definition carries forward because it's out of statute that's a seven second but Colorado has more this is like the minimum but I agree that it needs to be like this it's standard in real life because there are some that are well aged one is definitely useful but there are some that are just quite kind of thinking ages are a better process under what you're talking to but but so I don't know what you mean you know how many we will just double check that with Fair Housing Law and make sure it's up to date and Tim needs to make sure that it's referencing state law as well because Colorado is more restricted in certain areas and then I'll just send you a note about the title okay I would go I mean you can if you want to but if you want it and it's in on the same page and I think the third line down or or I think what it should be yeah and then on five under that ancient thing you see on the very first line says controls ten percent I think it should be four more shares but I don't know just so you know this is based off of the existing P&P management agreement for the rest of the homes and our buildings based on water use so we had to go through and take over all the change but we will catch these does it make any sense to use our lease well this is not the lease this is the management agreement and we already went this is our second template the first one we used was what we used for li-tech properties and it was really challenging to fit to this and so Tim recommended we use the P&P's template and so it's not the lease we're talking about the management agreement and most of these items so far well the problem with P&P's is that most of this as we're catching it's outdated based on right Tim did a read through but we're going to double check with him and I'll lean back to your other question the agent is the city this is where it gets wonky the agent is the agent is LHA well right the agent is the housing authority who the board of directors is the city council members and then you all are an advisory board so it doesn't apply to you I am technically the administrator of the agent so most of these roles will only apply to me and the LHA board and so there are different roles related to that and so I would look to Boulder County the Boulder County commissioners who sit in similar role as the council and I know they they make political contributions so we'll need to work that out a little bit in a different way it's not a big deal for me my average community can do that anyway but I think to everyone else it shouldn't impact anyone well I think it reads that it's on behalf of the agent so it would be any of those individuals doing it on behalf of LHA they can do it on behalf of themselves correct and that's the nuance in the state law that's why a lot of times you'll see council members say I'm doing this as an individual they're driving that line in between it so as long as anything is in play I'm doing this as an individual it's different for me because my professional ethics just prevent me from doing it across the board even as an individual so any family as well just me just you I guess that's the part that I was kind of confused about I'll relate it every time and then the questions we're going to move right on and the detectors yes so we had two additional devices sent Harold and I became construction workers and in his office late July one of them exploded the batteries the lithium batteries they sent us exploded they gave us the cases by a group from the city center where they passed on them my office in particular drywalls on Melton no I just built damage oh good okay so that happened and they basically described it as faulty battery and they said we could use the alkaline if we needed to we did switch to an energizer lithium battery which we've not had any issue with we've been monitoring every time it's taking the reading it's between about two and sixteen which is where we want to see the numbers especially if you're not smoking that or don't have that on your phone we did have a meeting set up yesterday with New Zealand but he we had the invitations and we rescheduled it so next week what's the words that you're going to have? whistlock that's where we can monitor the readings and then see where the devices are and is there an alarm? no so it's basically it's silent and it's all through the website what's interesting is the proposal talked about how we could get something in a word some kind but we don't have that I think we said not to do it because we didn't want it to be paying all the time at this point we can see this is kind of what it shows we can set the alerts at certain levels and I think they said sixty is active smoking and so you can go and say we'll set the alerts at this but yeah this is kind of what it looks like which is how much time is that so they say that it's set at certain time increments but if you look at all the readings on the map we wanted to go to four hours and for some reason we're at 60 minutes still so ideally he came back and said and this is where the questions come in is that if we set the frequency at 120 minutes that these batteries should last 12 to 24 months which I don't believe that because we've been changing batteries about every week so that is not obviously going to work you can't be in people's residences that much so I'm going to make you add a section on their batteries or just batteries in general in general I want to know from them if this is so much like a fire alarm why are you maybe they aren't working on the technology to make a hardwire but that would be the ultimate goal and they have a hardwire so more questions for the company and they did offer to send us a replacement and we decided we have to we have the original one and the readings are consistent so that's positive that was a big question now we know it's consistent so we have these thoughts about what the detector and what the management is going to be if we move forward with it absolutely and recall that the idea is we wouldn't put these in occupied units at this time we would put them in certified clean units so people are moving in and they would be notified this is tested clean and you have a mess detector but there's challenges in putting it in occupied units what would prevent them from taking it outside it's actually drilled into the wall so it's tamper over it's got a device that every time we change the batteries it triggers a tamper button and that would be an alert that you would get if somebody is think it does alert they have a tilt alert as well so even if you turn it it sets out which makes sense let's just take it off and put it outside you can see here we're one of them actually triggers a tilt alert and that could be a battery change and this is just pilot right now with their stool at home that are in my office and the other one is you change out the batteries it can't be so that they're not being supposed to clean yeah so we're them because if their batteries fail then at least you have a company that you can go to so Harold when you showed us that reading it looked like there was a spike that you described for everybody but that actually is it's not a bath and they're all gone well I mean work if it is what we work these things are like crazy sensitive and you can actually sometimes see spikes when Sarah is in there changing batteries and it may I mean basically what we're learning is we're all at some point getting contaminated with meth and you know my office probably has embedded contamination in the carpet because if I'm out going around in places where people are smoking meth if it gets on my shoes or anything I'm bringing it into the office and bringing it into the floor so you know that's a piece of puzzle external air intakes if somebody is smoking it outside of the facility it could trigger it and one point we thought that may be something that we're seeing because it was somewhat consistent and it was at night there were like certain times where we were like this is interesting well it's definitely leveled out since we had that last meeting you're like you just need to leave them and move them a few times too fast and they need to stabilize them in one place and the one that wasn't working that was old they said clean it with industrial alcohol which Sarah did and once you get that you can zero it out and start your job then so if we got that word out there and we got a word out there so we suspect there's nothing so are we going to bring in some kind of test things to validate before we take any action yeah we would have to because these aren't regulatory the industrial hygienist is regulatory so if we had an idea that that was in there we would need to bring in recycle and conduct the test and then that's actually what you can act upon the intent is not to get caught in a rebuild or a reconstruction it's to just be able to clean the units which is significantly cheaper and it's going to be more important to translate it forward because as we thought not sure we're going to get that insurance we are no longer a money maker for insurance companies we utilize our policy too much so with the variance let's just use the graph that you showed everybody would there be any points on that with the variations even in your own office that you guys would envision we'd call a clean company and do you have a numerical value or do we get where we say yep this is the time we go in because obviously you're not spoken to in your office so it's at 60 so nothing here would trigger for example somebody now unless someone came in I mean maybe I just literally walked through a house that we were slacking down but I haven't done it and then the house was here we should try that well if you if you trigger it once and it's in there you have to do some something to let it air out again it's not going to determine the cycle so really the idea the first idea of this is prevention if someone cares enough about their housing to not smoke or use meth and when they're human then this would hopefully deter and then secondly if you are going to go ahead and do that to catch it early so it's just to clean and not an ongoing problem and we also brought a fire department in one day when we were doing some weird stuff and they brought in their devices and their devices didn't pick up any other chemicals that were in there that were triggered so that was an interesting data point for us so we know there wasn't any cross-camination from other things because one of the things we know is that air conditions can also create similar chemicals especially these high-efficiency ones when they start failing they start releasing chemicals into your environment and they didn't pick anything up so we were able to go this is reading, it's not what they're reading now more work to do so Dan Carroll and Sharon would you say that we're in the fine-tuning but hopefully that this will be something that we could use if we can figure this battery thing out yeah we're not we're not so understand things that we want so what we've talked about is I think the first time they sent one to us it wasn't in a sealed container and so it is highly likely that we know that the packaging industry and the shipping industry itself has people in the workhouses and other things you've met so in that case it could have been contaminated before we even plugged it in because it was pulling it out of the box and now they seal them in a vacuum sealed package which obviously made some difference in this. The other thing we're trying to figure out is when we look at the construction industry we tend to see high levels of math usage in the drywall and the painting industry and so what does that look like in terms of the construction of your house and are we going to see levels and we've talked about well at what point during construction do we bring these in and because you don't want to get into a brand new facility but hopefully it should be low enough that it's not above 16 so 60 is going to be that and if we do this I think 60 or 70 is going to be that limit for active use so it sounds like we're still pretty early on as far as testing it is this, I'm sure you guys have looked at a bunch of different companies and providers but the technology is just so invent that it's this is the only one in the world and they can't figure out how to shift things and they are clearly expanding into we are maybe the first or second in the U.S. market so they are just figuring out international business and in Australia so they are not I mean they are not encountering the same issues in terms of how they are getting things there and the number of different facilities is moving I mean they use this company they do what? they use this company they are expanding fast I couldn't tell you today what it is so they just opened I think they said the U.S. division which is Dan that we are dealing with with the U.S. division so they are expanding fast especially in the hotel industry the city of Boulder was in the news several months ago about all their libraries having it shut down what are they just going in with a different testing device no it's all the same standard device but it's the city company that they are using so they have to use swaths they have to use an industrial hygienist to do any testing like that like we have to keep semi-proacted just purchase them you can buy them on Amazon that's what we've done to determine is this something that we need to worry about or not and those tests are accurate so those are just like it's just a plus minus basically yeah it's like obviously COVID has to take so that's the testing side which we do have a lot more resources now than we did five years ago the detector though for active use because this is the only one where it's sweet yeah so we took the same we know now from the swaths that Lisa gets off of Amazon we've now correlated those to the industrial hygienist so we know when we see a line that it's there we actually went into our library used those and nothing came back to the level where we would see it Boulder's issue and Englewood's issue was really related to I think Boulder is they had a campsite outside of the building where the air intake was and so it was pulling it in active on a regular basis and Englewood had the same issue so yeah this is just to catch it early so we can go and clean it and again not from that this has nothing to do with the criminal side of it this is all simple I'm trying to ensure that we can keep the costs from blowing up on us one follow-up thing is on the you mentioned the construction crews coming in maybe I won't make anything like that do you build that into your contracts like a village place with the general contractor that they have to do some testing at a certain point this is all a brand new world this is good so yeah yeah well the hard part is the construction the hard part in the construction you know the things like acetone there are some chemicals in construction that will trigger yeah because we thought about when we get some of these and put it in their construction so that we can see what's going on there is a number left in some of the chemicals that are in construction I think what it's telling us is during the construction we need to have active follow-ups and people moving through the buildings are probably less important than like a village place because we're going to be actively in their quality of doing the construction more important when we think of when some of the buildings when some of the buildings are on their own can we get a list of the next time you talk to the company in New Zealand company like a list of chemicals that maybe they've run into or that they know because they have to do that okay so we already have that but I don't know it's just like a couple of things just in the construction phase or is it like a page long list I will track that down for you yeah it may not be acetone, it's varnish varnish is anything with a varnish is the one and that just gives you a sense of what's in that that's the silencing no no do you think we're still looking no it's yeah they are removing our vitality of insurance so we will no longer have that coverage they're having one defective they're changing their way of handling percentages some of them are some of our policies might not have one percent but the other version is two so I don't know if we're bringing that up to two percent for a lot of those but we're still looking to hear that so there's not really any insurance companies that actually do have any ways so currently right now the insurance company with also decided they didn't want to talk to our broker so I'm the middle man based on the stuff to be asked of the term they finally started some of what I think they're kind of realizing that they're being technical so we're still analyzing most of our insurance most of our policies are based on management because we have such a high loss effect I think they told me this piece was two hundred and seventeen percent so that has increased dramatically insurance wise so there's some grants out there to the EPA and the state for math cleanup so we'll probably apply for those grants I think the state one is up to two hundred and fifty thousand dollars a year and then of course the EPA so if we can tap into those resources so can you write the question for you and for the group most places like when we asked this LHA won't own Zinnia so it won't be under our insurance policy the building and I asked that team what do you do for math insurance well we have pollution insurance and that is what most places rely on for math but I have not heard that they've actually successfully utilized it for math have you heard anything about utilizing pollution policy on that our agent was going to look at it but it's very possible that even those policies are coming to the point where and maybe they haven't been utilized but this is so when we manage third-party management of the properties so ATWA and Zinnia they won't be covered by the same housing authority insurance policies so they won't pass specific math coverage but that's not our financial liability but that is an interesting thing and not everyone is as proactive as we are about testing and clean up so that's something we're going to make sure we work with the Zinnia team to ensure we're utilizing the math detectors if that's an option well part of it is when I talked to a couple of private owners they try to utilize the pollution component of their insurance and they were not that guy that was coming to the council is one of those insurance companies was denying it because math isn't so I think a lot of housing programs out there think that this pollution coverage will work but they haven't been proactive or utilize it and not that they won't work so that's just something interesting in the industry that we will be part of the property owners want to make sure we now some of it's due to be changed so the lower county public health all the public health agencies are working with Toronto Department of Health and understanding what the levels are a good example that Lisa gave to have Village Place a week after we met with them is the levels are basically designed for children in homes where if you literally lift the wall or the windowsill that's what triggers the issue they're not necessarily designed for a district of unis commercial areas and in terms of the levels and what that really means so like Boulder County or Boulder Library that was an interesting one because it met the definition but the likelihood of a health impact to the patrons of the library was actually really low because you don't constantly in contact with adjusting it because you lift the wall or something and so the state is working to adjust the net levels in terms of what will trigger remediation and what will trigger remediation can you just briefly because this question has come up a little bit give us an update on security cameras in the parking lot sure we went to a bid process Tracy and I worked almost together it sounds like some of the bids that came back came in weight like one was $400,000 so that was because they included all of LA shaped properties not the ones that have the CBBG grant so we've done the math and it's coming into it looks much better and I'll let Tracy it's down to around $80,000 in order to do the properties we have a CBG grant $60,000 or $1,000 so there's some different funding that we need to so I think it was the company that does the police department so all of our no look cameras that are up in the city with downtown parks his work like hand in hand with our next light folks in the director so first change that just happened last week okay maybe that's an update yeah so we're shifting we're trying to figure out as part of the city's budget financially how we do cameras we shifted over to utilizing profit funds in the neighborhood portal and some other things so what we realized in that is we brought power to Scotty into purchasing and we started running through what has been procured to meet federal standards so we know about tech ads we know that the LTE component has been procured to hit federal standards the next piece that we got into is are you looking at genetic cameras? I have not specifically but that might be what Valerie's talking to us about so part of it is the genetic cameras are what we're looking at we then went out to the co-ops to find whether or not there were co-ops that were procured to meet federal standards and they found a few so they're looking through those co-ops now they'll close out play back function and the cameras and so it may mean if we do that and we can find a co-op that we can go off of we may hit the pretty fast but well no no no they'll still be involved but the piece is I think I would love to make sure that we're getting quotes on genetic cameras okay and do you know if Ron is I'm sure Ron's been genetic is what Ron's been talking about with them and that's what's in there so a problem with using CTG buds is you can't bid a specific camera you can say like we're equal to yeah so that these federally procured have a list of cameras of which one of them is genetic so what facilities right now still do not have any security cameras so Spring Creek and Fall River have nothing outside Park's no large have nothing outside and neighborhood has nothing right except well this building does so the only buildings that have outside is this building and this week's not outside but there are some village places that we've built no one in the area which is a little bit different which we can capture the community area out front the alley right there so that's the thing that's not for that spot so basically a large majority correct so this the CTG fund would be used for the neighborhood personal large Spring Creek Fall River and the streets and then those place will get those in with the recification this property already has them but we'll work to tweak that over time to make sure it's compatible with everything else so we will have cameras of all these properties once the CTG funds are in and then a couple of them we just need to tweak over time to make sure that they fit with the system so we are pretty cool I feel like we could we just have to do an action plan and then on the CTG funds to get more funding and some and some procurement so we have to work through it so we'll work through it we'll also have it done by October the other thing that's creeping into this world is this really good Friday of last week is to do the city's the city's key system is is not really been working anyway that's why we couldn't as we were bringing these buildings on we couldn't bring them into that system we're starting to have more and more issues so Sandy and I have been talking about the need to replace the access system if we get the right camera in the replacement of the access systems may allow us to vibrate these facilities because there are companies that access system so that when people are accessing facilities it's communicating to the camera it's just somebody's coming in and the camera captures it some of the places where we have issues with people bringing in individuals that aren't supposed to be in the property that may start getting control of it that's the advantage of this cooperative that we just found one of them that was bid out of Texas actually is ADT who integrates the camera's playback system and the access control system which is where we want to be eventually and that's where managing the types of camera if we get in if we can't get access now is important because you want to be able to integrate so there's a point where we know we need to get it done but as we're learning through all of these issues we also want to get it done right so that we have the best system in play over time for all of our facilities and where they integrate with each other so for example when we have an issue of neighborhood there are cameras in the area with these cameras but them also can integrate with cameras that we have that have rough and ready for our Canadian part to kind of try and really work on issues because we're finding the ROIs and proven out for us which is why we're pushing this money into it so we're going to push about $300,000 of ARPA funds there's about $180,000 in public safety funds so we're pretty close to allocating half a million dollars subject to council approval but I can tell you in three cases we've probably already exceeded that in terms of the ROIs factor in time but it's taking public safety to deal with issues um I can think of two shootings more than three cases the coastal murder um they're solving, they're getting clarity within 24 hours of what's going on versus to the floor when we look at the reading case year when you start factoring in the time cost of the positions the ROI you make it up immediately so the business case is there, we just need to make sure we do it right any other questions so my guess, my question is this because I'm looking at the time and I don't know if I should remember are we going to do the lease agreement and all that other kind of stuff today is that critical for us to look at today I know that there are going to be questions for us um and then as compared to trying to finish out with everything that's scared I just don't want to run us beyond it's not all possible so what is the deal with this so we're still finalizing it by Friday to take to the board on Tuesday so you need it in the day uh yes or you could email it as well whichever well I think that maybe we'll just try going through it today and um we'll just have to move fast so this lease agreement is Tracy or Lisa Lisa, can you let me know what the what the group where did we pull this lease agreement this is the LAJ lease this is the master LAJ lease that we've been using on every property but we tweaked it to be appropriate for a single family correct so we put in yard work and utility information and and parking whatever is different from a single family so um everything materially everything on this lease has already been reviewed by last year, reviewed by legal approved by the board so the only modifications we made were things that are related to C&M so that's the current lease for every LAJ property so this is last of material cost here I'm sorry from earlier in the meeting yes, yes I have those so are there questions on this I have a few but I don't understand section 4 what the point of it the concessions are if that's not going to be an issue what it's included or maybe even just why that first sentence was included oh sorry section 4 it's a page 12 of our practice so it's a standard lease type of thing because they don't have any difficulty writing like same-relationship and we just can't write all those units and we offer a concession it could be a one-time concession like they get half a month, three or a whole month three or they get a hundred dollars less a month, you want it to be documented because they don't have that you just need to go and collect that back so then what's the point of the one-time concession if your name is zero dollars it's just so that if you're just in there this would be Francis I'll beat you up yeah this would be like a blank yeah yeah part of the part of every carolines and the other one here that saw the lease when we started this issue we were seeing differences and so we just kept one lease for all properties which was it may have to be real okay guys thought that was a touch one of the other places okay Glenn did you guys have a question? I already do okay my remote services in a lot of them were it's tight though but the main one was the lease agreement the clause on when you have nothing to do with the money okay yeah okay so I have a couple of things I know that in section 3 I know that this can not be in our needs and I'm just wondering if this is ever going to be a possibility to be able to do a direct deposit so that I think that would solve a lot of the problems if they could do that so I am looking at the budget next year I've already got a quote and the biggest piece of it I mean it's very possible and what I want to do is I want to look at what we have remaining on these properties if there's budget available to maybe add it today our renewal is October 1st so with the agreement period we'll have to add it it's going to be the best time to implement it because we've been accounting this because it's stopped for 6 months before we can do the type of work on financials but it is doable but the biggest piece of it is the implementation which is about $14,000 they will be transferring our current system to a new system to be able to do this but it would provide direct deposit capability which is called rank cafe which is what our housing or housing twist vouchers use right now just the landlords to get their payments now it would provide being able to create a maintenance request on it so they're not having to go to the community manager telling them the community manager hasn't entered the system they'll have that capability they'll have the capability to look at their ledger which is all kind of online access and we are researching it right now great because I know that that has come up but then what's that I'll have to ask and see if those are available it would actually be through the portal and their cafe so you would set up your account you would set it up to do it automatically you would set it up to have you would go in every month similar to like you pay a credit card or anything like that it would be going to the portal my guess is it doesn't allow and we wouldn't do any justice if we did allow credit cards so it would be usually a credit card or a checking review account that's required in most of these cases but we're still working out those specifics under section 10 under vehicles where we're talking about towing I know that it says that the resident is responsible for the expense of the towing the next sentence so it confuses me a little bit where it says the resident should not reverse the landlord for the possible off course so we're not getting hit twice there are we having a resident just haze for the towing vehicle depending so sometimes we have like if we have to have a vehicle moved because I say we need proper notice we need to move your vehicle and they don't move it and like we have to have it relocated on site we can call and have it relocated and then go back to the resident for that okay alright under animals and I know that it says 25 pounds any cat larger than 25 pounds I guess what I'm concerned about is it doesn't specify particular animals and I'm fine with that other than are there animals that we wouldn't allow of it well currently most well all LHA proper except for the heartsom of the lodge do not allow pets they're service animals or emotional support animals and those have different legalities that we have to follow when approving them but they cannot be considered a pet so they'll still follow within the salmon correct so what since we don't allow animals should we just open the streets that's the heart of the lodge all up well this has kind of been a proper tool so I guess the determination is are we going to allow pets at the Adrian House because this is specific for the Adrian House correct and those city properties it's a for better family home are you going to allow pets don't look at me I'm not the landlady I don't make those decisions you may have families that already have that so I mean I guess I don't know if it's kind of different it is a different unit all it is so A&M doesn't allow pets it's service animals so this one's agreement is actually used for alleged properties okay all right so allow emotional support animals isn't that I mean not a river they don't I mean service animals emotional support with proper documentation we have to allow emotional support animals yeah that's included down the definition of service animals but it's of course we're in their home not outside of their home I guess one of the things under section 22 which is responsible for the family my concern where it says landlords not liable to resident or inviting for any revenge etc so what happens if somebody falls on the property they're not let's talk about the landlords after admission so if they fall on their own that's on them we're not responsible okay so if they fall on the IC sidewalk it's gallery chase considered correct okay Eileen we have to be made aware of the issue for us to be liable for what occurs and so yeah the best example was village place where the ice was constantly accumulating during storms at the one location once we're made aware of it we have to make sure that we are managing it so that it's not an issue if we're not made aware of it and they fall then that is their liability um that's just generally the best part of the hope how we look at governmental immunity in those issues it's not in like a manhole cover if we see a manhole cover if I see one driving down the road I have to call it in because that's we're aware of it if we're not aware of it and the car drives through it that's a different issue so that's kind of what this language is really trying to get at is if you do something and it causes you to have injury that's on you I wonder if you can put that in or say I just that's just my I have to be made aware of or something like that it's just kind of strange on your P26 at one point at one point you got brought into one of our meetings those door entry things that was going to maintenance that maintenance was put on the door that said hey we're in your building or in your room are we still using those yes and they were just resupplied last week with all the maintenance guys last Tuesday the maintenance guys order under section 42 I didn't see where number B VHA is attached I'm guessing it's vile and that will probably depend that will probably go away they won't be required to use the VAWA under this program that's they won't if it's voucher under the voucher program we have to give them the VAWA but under the city's property do what we require to and that's something that we could property but these yes we have to do it from right now we have to do it again we've tested it out for right now lead 2 you need a lead because CBG has lead requirements with it so let me double check with Adam who's managing the we did a lead test and it's asbestos test we still have to do it we still have to do it in the police that says you don't have knowledge of what we did do you need a lead? are we testing right now? double check with Adam so I'm going to just jump into the house rules there are just a couple of things I think number 11 and number 26 have the same thing it could be combined into one and then 26 same thing it looks to me like the house rules and regulations I've taken everything from the lease the thing that I don't see in the lease that I think is critical because it comes up just about every time you go to some of the facilities and that's the one smoking you guys have put it down here as number 44 I think it really needs to be in the lease we have to back to the initial this is the state that they are acknowledging that it is true but everything else is sort of coming from the lease it's such a critical thing that's what we hear all the time and I'm not going back to earlier in the room or something I don't know how many people have really looked at work I'm going to say when we got into this we did that as an addendum because we wanted to call their attention to it and have them specifically sign that piece of it which is why we did it as an addendum versus it just being caught within the master lease so is that what we did or is it is there initially by that one so most of your comments these are on the master form lease and master visit the hospitals we have for every unit so I feel like these updates we should make the next time we do a master update but for this one we might have to do some updates as a state law let's know that those are the master I might not include those for this one specifically until we update let me think about that I don't want to run one outrun this one properties one lease ahead of the entire master we can do an addendum to the we don't have to change the lease we can do an addendum to the lease with the legislation we can do some checkboxes and come back for us anybody else have any questions comments or questions alright let's go on to LHA report updated from operations and I think your thinking is going to be updated so updated off you can see report for those who are actively leasing during the month 6% occupied which is a high for us over the last two and a half years I just there is one typo it does have one vacant down on the current statuses and that one is pending transfer we have opened it up to 34 residents to transfer to that one but going through these asking about those neighborhood we're currently sitting at five vacancies three are down for vet we're sitting a year down and that's the one that we get how insurance money on but we just got the bid sent into investor yesterday for the duct work and the drywall so that if we get that then we can start to get together in-house to get that renovated the two other are currently being cleaned so that one is who are partnering with Habitat the person that does a lot of contract work for Habitat is helping us okay those are the steps down you're fine with two other ones one is a PVV unit that we were going to do a transfer each but now we're opening that up and Ruby is waiting for the wait list for the three and four but from PVV units to open up because we haven't extinguished that list so hopefully we'll have that run by the end of next month and the other one has just vacated so we're recruiting that one and seniors we have three vacancies here one's already been rented I think actually a second one was rented this week already fall river we're down to three vacancies so one method that's been down a little over a year and a half that's rented we just took possession of that Friday so that one's down and the other two are new vacancies that we're working through the wait list on our stone has no vacancies the lodge has one as you have an application pending on that the suites we currently only have four vacancies to our LHA to our MHP but three of those are down two are down for meth one is down for a flood and the other vacancy which is an MHP unit is possibly a mutual accommodation transfer so moving through those pretty quickly Spring Creek has the one like I noted where we currently have three vacancies two of them are in meth and the other one is red that I think and we have it's such a crazy view I believe it's been expected we should be having a movement next week on that one the village place we have our five vacancies that we're working for the renovation our meth determination list has grown a little bit but we will be next month taking off I believe three or four vacancies that have been completely renovated and then we turn back over to us for our vacancies so any questions on the opportunity thank you a lot what are those days that come on well 108 can be signed off Friday 127 over sorry 7-7-1-7 flood unit we should be signed off on I think today or tomorrow another one 7-3-2-3 I believe was just a cleaning and that one we're just waiting for the final test result from the official test result we've been told it's cleared and there's no reconstruction of that so just be going in and just doing the minor ratings on it that one should be as soon as we get the test results this week really is not for us we may want to order three units and start a test what a way that was ready this week we have an inspection on that one we can get a unit in that one maybe two legs and the right side of the legs we have to do it in tandem something develop something yeah I'm just thinking it's a good opportunity to test a clean unit how soon are you going to ask Gregory about that? because that's a PDV unit we don't get it I mean if we don't get one maybe we get two an extended test we've got a lot of seats coming maybe worst case we could use one that we have sure here we go exciting I'll take it okay so for general property updates we have started intaking donations over after weeks for one of the conference rooms and this is kind of what we're holding with us if we have that foundation IR2 that we can get more we've had unfortunately residents pass away their families don't want to do anything with their stuff so they just sign it over to LHA LHA staff that's going through it food that's good canned goods that have not been opened we're donating that on-site pantry but furnishing stuff like that that are in great condition that we don't want to just throw in the trash we're expecting making sure they're not open but it's everything it's all in relation to moving it over to the streets and we've started a donation center three residents have been able to benefit from it all but we have one resident who is physically homeless his brother got a bed but he had nothing to do with it so we're able to give him a dining table chairs and some other little seating so we have that a supplier victim from another food from out of state in one family so we didn't have anything we were able to give for some dishes, furnishings and everything else for her house so we started that our building assistants are building shelving right now to put in there so that we can get it all open shelves, village place we have all the dishes that we were going to just throw out it used to be a full service kitchen in there before LHA took over and the dishes still remain so our building attendants are playing them into groups of like 3s and 6s so a household when they move in like this week but if they have nothing can at least have a day's worth of dishes ready for them so we're kind of excited about that in the end of the month two staff members we're going to attend a permanent supportive housing conference up in Fort Collins that CHAC was putting on about for those who are dealing with households that are moving from homelessness into that supportive housing and how to handle it it's their first big networking they've been wanting to get this put together so so much will be attending that so we have joined the Metro Memorial Park Association we've moved from the Boulder one over to North Metro just because of the training opportunities our maintenance team is attending an HVAC and PPA training September 4th the cost of this class is about $1,500 they're offering just over $300 for guys so and they'll leave with their two-day class with their certifications for HVAC it's going to be good for us this week's CHAC is an inspection of 20% of the unit and the entire building all closets working systems no urgent findings typically an urgent finding is smoke protectors down not working, emergency lights egress issues nothing like that is found and everything else is very minimal they've stated that this building looks like it's going to be cared for and maintained and it's chosen so we were really happy with that and then both the manager and assistant manager have given notice the assistant manager's last day was Friday our manager's last day is Tuesday so with those agencies at the suites Trace is going to help fill I have a manager who's going to help fill Sarah's going to pop in there, Harold's volunteer to pop in there so it's going to be a joint to help fill that while we hire same with the manager and this is an also covered Aspen seniors in a neighborhood I will take over management duties of this here in a neighborhood and then we have the adjuster out here, if you see all the tape on the floor we have the faulty flooring from the re-model, the adjuster did come out and walk away for this report with the insurance because city messy situation but we're working through it I spoke with Palace last week just getting some updates they're still interested in working with us once the insurance of the nation comes through just keeping tabs on the operating and adjusters the insurance is going to separate so they're going to invite Palace and the architect Palace knows the architect we haven't updated the architect in a while for that one, more sensitive Palace is very much open and wants to know as we go along we're going to have to call that architect once we know what it really is looking like so we have a good picture I'll hold up I'll hold up Aspen neighborhood we also have a chapter file audit schedule for next week we're fully confident about that we've got a pre-audit of all the files already so we will get that done and the next month I'll report on any findings or how that holds the 615 name we already discussed this pending sale Briarwood has students down for the meth contamination that have been cleaning and just pending our testing we'll discuss that in that unit and we the sign parking has been discontinued with such an original combination so we've had about 6 residents put in original combinations for closer parking but not really an issue that we thought we were going to have so they're all doing that pretty well Spring Creek the Eagle Scout Boy Scouts project they did all the final purchases on Sunday and they started looking at some network that they have to do in the evenings this week to do the building of the raised garden beds over the old horseshoe pits chapter gave us the okay to change those because the horseshoe pits have not been utilized since the building was built and so the Eagle Scouts for his project is going to make those into raised garden beds and so that work will be done this Saturday and we have a tackle audit schedule for the end of August for that property and then Fall River Home Depot is donating $500 worth of plants for the residents to do joint cleanup and renovation projects at the property they also have a tackle audit at the end of the month nothing new going on at the heart stone the Lodge had a REAC inspection and everything went well no major findings and then the party property Zenia utility work is almost completed and then public safety has been really helpful in just helping with the management of the concerns with the residents issues even with construction it's kind of a big joint effort because keeping everything maintained and controlled better and then our current open positions we have the assistant manager for we've changed that from the aspen and sweep it's going to be now aspen and village place and the sweep we're going to hire the manager for just that location instead of them having three over the sweep and then when Zenia opens they will take on that property and then we will have a resource specialist or something for this property opening we're just re-accessing those traditions and vending so questions on the properties go score on my face okay okay, AR so first I apologize for the portrait we usually got at Ransky so it was lots of finding but at the council at our LHA we did last last time we wrote off $324,000 that went to collections and then another almost $8,000 that didn't go to collections and most of that was driven because there's no further action that can be played on those ones so and we have going to council this Tuesday another $100,000 that's going to be written off a lot of these are it probably accounts to about five major properties that had that and the cost to recap those that gets pushed down to them there is like Lisa said and even like the collection agency said it's really hard to even get something on their credit report and it's de-related if it's rent-related we can but if it's de-related it's a whole other blockchain credit agency going to take it so it's now with and the reason we write them off is because technically the community interviewer shouldn't also to any of the collections once it's been sent so we let them know who we sent we write it on the ledger it will write it off so that they have that visualization as well so they're not taking money does anybody have any questions on the AR so to give you a little kind of background since there's some new board members or advisory board is that every quarter we come and you kind of record the update of our financials on a monthly basis what happens is we send a full detail listing of what's happened and what's transacted about these properties to the investors, to the community managers to the property manager and now to our compliance so they get a listing of here's what the budget is here's where we're over so that they can also monitor their budgets from that perspective along with Heather that's her analysis of where the AR stands and where it is like is it a true credit do we need to look at the ledger do we have issues what to post incorrectly so they have all this visibility for property managers to maintain the budgets as well as collect on the AR at a higher level what you'll see is I kind of outline it's mid-year are we able to do percent of our budget are we over and if we start to see that sometimes we look at the budget itself to see if we have it aligned properly so like if we're doing payments on a quarterly basis and we're adjusting that based on monthly that's where we can see issues and fluctuations so for Fall River you'll see on most of these properties where we're already over in our vacancies dollars that have been budgeted those are items highlighted in blue in red is additional funding that's come in based on insurance proceeds and what you won't necessarily see on the expense slide is that we also track the insurance repairs that are happening which will reflect our costs and maintenance expenses so in Fall River that is showing that it's at 94% of the budget already but A3D that is insurance expenses and then there's a couple other things that have gone over and they're not over annually but they're over in the period so those are the main items for financial purposes on LAJ the reason LAJ and LHTC are over are due to some new costs that weren't kind of expected it's kind of transitional like HOA fees and transition from LHTC to LAJ to change for the HOA property until it closes and then we've had some closing costs when we sold the sweets land and stuff like that so do you have any questions financially? from a financial capacity perspective is we're giving the new snowpots our change over to the housing authority ordering the sanders other things which once we get into the fall actually will reduce what we have been paying very typically snowstorms and then as we move into the next year there's going to be fairly significant savings to all the properties based on how we structure the cost but if it doesn't snow we would have saved the money anyway but if it snows we're actually going to save the money based on what we're paying the contractors in reality is we're having to go out anyway after they do the work so I saw that e-mail from Cash that's moving correct I e-mailed them it was us I haven't seen them yet yeah so we're doing it hopefully by the fall we'll have one truck we plan on having two one for trucking and a loader style we're hoping to have two we can't get our trucks in you don't have any concerns about the breakdowns or anything we have one truck so what happens if we can't get our trucks in well I'm a city but these trucks are actually with fleet in most cases if there's an issue we will take it into our fleet services and they can turn those around pretty fast during a snow event it's priority still and if it's flat tire something we can go out and do it in the field so we're not really worried about that we do that on an ongoing basis even with our big trucks I'll actually have them have a some truck for seven years at this point but we'll have a backup over here we were hoping to have two four to cancel the order 30 that is creating an issue in the transition so we'll see we may have two by the time it comes around but we're just waiting on you once it comes in so the next we'll talk about it from our volunteers it did a different I used to just hear what our vouchers count but I kind of wanted to give you some time to get how the two years will work so this is something we have to fill out for about every quarter to let them know that we're not going to overspend our money and how we determine exactly what we're going to get to in this last quarter we did see a significant change I will tell you that the majority of that change that caused that was the sweet vouchers that went up to Fair Market or to the approved amount that we got from DOH I mean that technically was almost $100,000 just to our vouchers probably $100,000 to MHP vouchers because they were so far behind that we didn't get them up to that Fair Market rent I mean we're still not even there when DOH is the Google LHA we've got a new approval for the next year and we're going to have to see how that fluctuates but what we're also seeing is an increase to about 35% right now you can see we're looking at about 423 vouchers where we have 14 sitting at issue and they're currently looking but we're going to have to start dropping the voucher down so I've already gave the HCD the next five you can't voucher up and we're going to have to start seeing this by the end of 2024 we're expecting to get 410 vouchers because if you're already vouchered up if you increase the Fair Market rent you're going to have to start vouchering down as those landlords start recertifying that's why when they brought 110% we were going to have to extremely drop our vouchers down if we went to 100,000 so is this going to cause a problem that we're taking back? they're not going to say back we're vouchered up that's what they want to see I have posed to HUD here's the situation we're trying to keep up we have 105% we're trying to match Boulder and Boulder is now at 210 we can't do that as you can see through our tool through our HUD and what signifies the formula like how do we get additional funding because we have capacity and probably homeowners here in Long Island that can use vouchers I haven't heard back from her but basically we'll be down to 410 vouchers by the next year that's what it looks like today so you get what your actuals are and then where you see this estimated nutrition rate HUD determines that based on what we send to headquarter people that have been added and people that have lost their voucher so we're currently at a 10% nutrition rate which says that every month we lose 3.5 vouchers so technically you lose 3.5 and you add 3.5 and you stay nurtured up but we're going to have to start reducing so that's kind of what that does and then we have other planned additions and new leasing new leasing is like those extra 14 that we say are already in play and then our other planned additions and reductions kind of say at what month can we add and what month can we not so that we end up being at the 6.2 million and that includes our reserves so that we don't pay for our voucher and that they kind of in a two year tool say you have 6.2 this year you have 6.2 next year and then the following year you'll get an increase but I do think every year they kind of determine an increase just based on what their new fair market rate is going to go up to and maybe in that cushion but we have to see how how do we get more effectively reducing the 4.10 for the PDV vouchers that we have now issued so as those come off they may be switching to PDV vouchers instead and I came out with some more funding this year for new vouchers in Boulder County Boulder Housing Partners got 8 LHA got 0 anything there's a formula and if it was under 4 it just didn't get it so why do you think that we were under 4 is the way that they calculated what factors are we not doing that over did I think it's the size of the community that they look at I just found this last week I think we're actually larger because we have more registered voters than Boulder does now which is interesting because the only reason they're larger now is because of the student population but even then we're just every year gaining a voter I think we should certainly ask her tell us why what were the factors we seem to be like never getting we can show it and we're always least of so we need to question what good spec into reporting any questions we need to make that decision because we'll have to put it in a new admin plan that's a bigger conversation we don't have time for today so we thought we would work where we want to so our admin that we get is on her voucher basis so we only have $431 $431 we're at about $103 per voucher so dropping down to $410 we've just lost $25,000 in a year because we have to drop down as the fair market but then it's one trigger is the next the more vouchers we get the more admin we can get and maybe we could really parallel this executive grant I mean technically if you look at it if we were housing all of the wrong honest vouchers you would have enough probably funding in admin for those vouchers to actually have position like that perfect so we're running a little bit over time I think both of you are really fast what's public health and safety fast I was going to go into it more but we're behind just a recap of six months I think 10 copy conversations we've been able to accomplish more positive results working as a team that some of these issues are more public safety and health issues versus management I think to really take care of issues not only the community itself but in the neighborhoods pop holes lighting signage etc three of our senior communities have expressed high interest in Michelle Golden we got her scheduled at the end of this month in September for feedback questions that can continuously come up even though we continuously talk to them about that every month we have improved signage due to some requests which I think is really helpful now that they're on every floor also going to start talking to Tracy and Lisa doing a little bit more on the background side of things especially when we have some folks that are referred by hope or anything like that I think we've been doing a very good job at this point but I think there's some gaps that even if I think this is letting us see it on our side and then maybe grates against the lives of the injured site and then last but not least we just had a meeting yesterday regarding that Izzy go in front of the village place and I'm taking on the project of getting that destroyed and adding parking and we're figuring out on the what LHA is actually responsible for and the person is watering things basically rewriting a contract but then if it's not called a contract we're just having something in writing so we delineate between what the city is doing or LVDA and then LHA so I have a question which I would bring up afterwards it doesn't need to come here about that well that was it okay we're about to head into budget kinder's been working on it already in getting our stone of logic and because it's a 202 property once we get that in you know that we're going to start for transition for next year pulling that out of the 202 program I will tell you just based on the city budget what we're seeing expect inflation to be a significant impact within our budget this year in the city budget about 2.1 million dollars which is what we call level 1 expenses and we move proportionally with that what we've been seeing so inflation is going to be a big hit the next big hit is going to be compensation we're still in that world there was actually a really good article in general post if you all saw it about competition and government suffered for employees state and local we're still in it you know our meetings heard conversations about senior services and we kind of answered it they're not unique to any area of the organization right now in terms of filling positions so we'll be working for that but I would expect a conversation and inflation to drive the budget this year may or may not be a lot of money to do anything else similar to what we're seeing I wonder how you agree is that going to affect you guys at all they didn't raise it they're they're in conversations right now generally about that based on the way the new state law is written you have to do it as a region so there are multiple jurisdictions talking about it our council did say they want us to participate in their conversations and put some caveats into that though is A they want a long life economic development partnership in the chamber to be a part of the conversation because in what the business perspective there they also want to look at eastern royal county because technically we're closer and we know that decisions could impact supporters in our community and we literally just go there's not a sandstone ranch and so we're really focused in on what that impact will be it was interesting I was in breakfast this weekend and this is something I've been up into for years and she's got employees and she no longer has employees because she couldn't pay a living wage and so it's now just her mother and so those are things that we're wanting to get out of the business community to really understand so but we are moving I think minimum wage student will be in by state and so we don't really have that issue for our staff members because they're all above it but the market's moving and we'll see what that looks like so it may be a relatively simple budget here actually in terms of what we're having to deal with some things that we're adjusting organizationally based on seeing that and this is alternative at this point as I'm starting to look at why funding thinking about funding and that the program are going to senior services but not splitting it and just funding it out of the general fund and work with LHA based on the capacity there's older adults that's in the mission so it doesn't necessarily make sense if I don't have to split it I'm not going to another change that we're looking at making and this is pretty complex in that working with ZAC and public safety if I can fund a portion of a public information officer then ZAC can restructure to where he creates another neighborhood resource officer and then we take an existing officer in the position of managing more of our enforcement and housing work or coordinating our enforcement and housing work across the organization which so far that's in for me to do and so yeah we'll be working on that which actually creates more capacity to deal with many of these issues but it also lets us coordinate into what we're doing in terms of how we utilize park rangers, parking enforcement code enforcement and other things so it builds efficiency so those are in right now which actually makes a big difference in terms of what we're talking about here with the housing authority so those are some of the big budget issues but it's always subject to change because we're still struggling with how we approach HH and whether or not it passes I mean we're concerned in a 50% reduction in property and in what our property tax would be in order to manage what the impact is that HH passes so so I just have one question and I'll answer it in one minute the gentleman who keeps talking about who has come to copy the council and has come to the council meetings and I believe that his organization is called is he specifically interested in bottom farm or is he the entire city? It's not his lodge so no what he's interested in talking about Shaquille, the law, yeah what he's interested in is just generally affordable and tangible housing in the community I think he's focusing on bottom farm in the sense of if we're going to make a difference in terms of what we're doing in housing we have to build humans because there's no way for us to I mean if you look at Molly's presentation we did on our housing needs analysis we need to build humans and that's his point so no it's global to the city speaking of that we just put an affordable attainable housing project on steroids that's adding to the work that is adding to the work mode of our development team so we started talking about it very good to the Mustang project with housing authority we're moving over to the city side we're going to be going back to council we have some pretty significant financial gaps to deal with Tuesday two weeks ago the council said we could move some money over from affordable assisted living into attainable housing which is clearly a gap of early glory for us and so we're looking at hopefully constructing 188 four-cell units that will be all affordable and attainable housing so so I should because I should have mentioned that in the development updates because the affordable assisted living was an LHA side project basically we need to spend our money quickly land purchase is the way we were trying to do it to get the affordable assisted living project going but it's a big one and doing the land purchase and being part of the development deal might not be the best route to take based on the research we've done it might be more just trying to work with existing providers and and get preference on units so in order to not get the arbor money hold back before we got it accomplished we're going to redirect there and then look more on the programming side so yeah that's big change and that's going to be another workbook on most of the folks in this room so yeah we have to start going through land use and everything and then we're going to go on do what? yeah so yeah that's where we're moving so it's kind of exciting I think if we pull it off it'll be the largest development in the state of Colorado for affordable and attainable home ownership with deeper I don't know anything larger we need to really communicate that to the public everything positive because so much is making it more yeah and we're looking at preference for people who are now in our W-2 we can't require it but we're looking at the reference I-W-2 Longmont we're going to be moving around trying to figure out on the affordable side what is land trust see how that works but in terms of the construction dollars I think we've figured out Prop 123 we've got to go in for that so a fair amount of work going on thank you anybody else have any comments I could like thank you thank you thank you $10,000 for repeater for building so Lisa and I it was early Lisa's idea of going through internet access sorry practice that people might have one thing real quick something much more reasonable and attainable oh well I think we can get slight they've always wanted to get internet and all of our conversations and so how can we tell you last week she's had the idea of being coming with peers where if somebody has a phone and they're connected to the city that we're already in if they have a life I tell you we get that service so that they look more they have work to do I guess that can be in that building along with our staff right now even as we can't use our cell phones that's for a quick haul river depending on what part of the building we're in so it's probably a good thing to put the service in the common areas and then get your peers to make sure that they're pretty cheap to do to just extend that internet down the hallways that we would have better connections to be there for the residents and city staff make sure you get your peers to be able to reach out to the residents I dropped off the gift that everyone contributed for Jean and I made her a house to live in she was extremely appreciative and she wanted me to convey her thanks to the whole advisory board and her happiness that we filled some strengths that we have on this board and she was going to say thank you and she's super appreciative and happy she feels like she's taking a quite big age load yeah a whole load off for her so she just said she wanted me to thank you