 Welcome back everyone. We will now reconvene our meeting. Sorry for the delay seeing a quorum madam city clerk Can you please call the roll? Councilmember staff here councilmember Rogers here councilmember o'Crepke here councilmember Fleming Councilmember Alvarez present vice mayor McDonald Mayor Rogers as it let the record reflect all council members are present with the exception of Vice Mayor McDonald We will now proceed to item 3.1 madam city manager Thank You mayor and members of council item 3.1 is a wellness study session Director of Human Resources Amy Reeve will lead the discussion. Thank you and director Could you introduce your team when you get an opportunity? Thank you Good afternoon madam mayor and members of the city council. I'm Amy Reeve the director of human resources My colleagues Dominique Blankey the risk manager and Indira Al Faro our principal analyst over benefits and leaves are joining me this afternoon To answer any questions which may come up after the presentation This study session will provide a high-level overview of the city of Santa Rosa's wellness program and benefits On our agenda today, we will be covering what is workplace wellness the city of Santa Rosa wellness initiatives And additional wellness initiatives and resources that we're continuing to evaluate And we will also provide an opportunity for questions So what is a workplace wellness program a wellness program is a broad term used to describe activities programs or policies that the city offers To its workforce as a supplement to traditional benefits like medical dental and vision insurance All wellness benefits are intended to encourage employees to stay healthy or improve their overall health and well-being Rather than to treat a specific illness or medical condition Some common examples of wellness programs include Programs that help support and promote physical activity mental and behavioral health resources Elder care child care financial well-being and general connectedness The Centers for Disease Control and Prevention found that workplace wellness programs can lead to a 25 percent reduction in health care costs It can lead to increased productivity lower absenteeism and presenteeism Improved employee engagement and retention and can create a positive impact on company culture a Survey by the Society for Human Resource Management Found that 70% of employees said that wellness programs were an important factor in their decision to stay with their current employer So we will cover the following programs in greater detail throughout the presentation and discuss a variety of benefits currently provided by the city including our Enhanced employee assistance plan or EAP through concern our Supplemental EAP plan through standard life insurance our annual wellness benefit the cortico app for public safety employees the monthly learning aids developed for city staff the Gym facilities available at some city locations and offered with discounts during the open enrollment Period as well as discounts and savings for supplemental programs such as elder and dependent care Legal resources gym and weight loss programs and a variety of mental health and counseling services So taking a deeper dive into the concern employee assistance program The city of Santa Rosa invested in improving our employee assistance program in 2020 and Went and changed from MHN to concern, which is more of a boutique provider of employee resources Savings from the selection of a new long-term and short-term disability carrier provided Reallocated assets to supplement and enhance the wellness program across the city So the concern EAP is different because as I mentioned, it's a boutique style EAP plan It offers a personalized approach to overall employee health and wellness and has a focus on making the program both accessible and meaningful for all employees Concern also integrated the city's existing first responders network and included preferred providers into the program This change was meaningful because it included authorizing care through a specialized panel of providers who are culturally competent and Experienced in work working with our police and fire employees The city also increased the number of visits for first responders and their families from five to ten sessions per incident And I'm pleased to report that utilization overall increased for all city employees our employees receive expert guidance for life's Unexpected events through the concern program and have easy access to self-help tools organized by topic with articles apps and videos There's an accessible network of experienced licensed counselors that can help with stress depression anxiety Relationship conflicts major life changes substance abuse and more Experts are also available to provide discounted financial and legal consultation And all services can be accessed in person or via telephone video text or chat 24 hours a day seven days a week and the services are completely confidential All benefits through concern are available to benefit eligible employees Their family and household members and dependent children up to age 26 even when living outside the household Since changing to EAP on August 1st of 2020 utilization has improved overall in the last three years Utilization for counseling service and work life benefits under the plan have increased from 9.6 percent under the previous provider To 18.8 percent with concern in the last plan year Diving a bit a bit deeper in this slide We can see that utilization for first responders has also increased significantly We feel that that is in part due to the fact that we've added the first responder Preferred panelists to the coverage in fiscal year 2021 expected utilization rates for fire and police department utilization were 12 to 15 percent in Actuality utilization rates for the fire department were over 27 percent and the police department was over 30 percent For all other city staff the expected utilization rate on the plan was about five and a half percent And we saw actual utilization at 5.8 percent and those figures increased again in fiscal year 21 22 We see that again the fire department and police department. We're looking at actual utilization rates of almost 40 percent for fire employees And 32.4 percent for police department employees I'm pleased to report that for other employees utilization went up from 5.8 percent to 9.6 percent in the plan year In addition to the standard or excuse me the concern EAP we also have a supplemental benefit provided by standard life insurance This is another EAP tool, which is a supplemental benefit free of charge For standard clients and is also available to all city employees This benefit provides additional resources such as free online libraries of self-guided trainings and webinars customized workshops for managers and employees as well as crisis management services during the last round of Association's most miscellaneous employee bargaining units were provided with a wellness benefit of $500 This incentive is paid out to each eligible employee on their first paycheck in January And the payment is to be used for wellness programs Such as gym memberships to purchase fitness equipment or to participate in other wellness related programs like smoking cessation diabetes management Weight loss programs or to obtain preventative health screenings. The goal is to promote health and wellness including physical and mental fitness The Journal of Occupational and Environmental Medicine found that workplace wellness programs can lead to a 25 percent reduction in absenteeism and a 40 percent reduction in presenteeism In 2020 is a complement to the concern EAP program The city also invested it invested in the cortico tool as an additional support system for both police and fire department employees Cortico provides safety employees and their family members with on-demand direct access to their peer support group Through a phone or web application This application provides access to relevant trusted and effective wellness resources that provide immediate support to address mental and physical wellness The app also offers a complete range of self assessments Continuously updated videos guides and courses on more than 60 behavioral health topics all specifically designed for first responders Through cortico our first responders have access to anonymous assessments and counseling resources That help them cope with the effects of stress and chronic exposure unique to public safety positions The cortico solution provides a variety of specialized benefits for public safety Employees including mental health providers nutritionists physical therapists and chiropractors Anonymous self assessments a wellness toolkit with a variety of programs related to topics including alcohol abuse compassion fatigue critical incident response depression family support financial fitness sleep optimization suicide prevention and more It also offers physical support such as yoga for first responders physical therapy videos nutrition guides sleep sounds and more Cortico's wellness solution delivers highly specific results and next-step guidance to improve decision-making empathy and resiliency Which in turn enhances first responders experience at the city in March 2020 the police department selected wellness solutions to continue a successful wellness program at the department which was originally brought to the city in 2004 in 2021 wellness solutions became work care and Continued that level of service with police department staff providing a variety of wellness incentives and mental and physical health resources On January 24th 2023 an amendment was brought to council to provide a full-time wellness director and accommodate the various schedules of the police department staff The program will continue to provide a variety of wellness services and responses to opioid related events as A supplement to these benefits provided to the police department Wellness solutions and work care has also developed a customized app called the hub for the Santa Rosa police department This wellness program provides additional benefits including but not limited to blood screening with consultations Fitness assessments exercise prescriptions and behavioral coaching The police department has seen many benefits and having a wellness program over the years and in looking at the past five years We see that there are a decrease in the corresponding number of injuries and or the severity of injury and cost of treatment Employees in the department which we feel is related to these programs One important component that was added is functional movement screening Which allows us to assess participants mobility stability and overall movement quality Although the number of injuries on the graph reported for SRPD increased in 2019 It is important to note that the total incurred costs per injury actually decreased overall at the fire department Firefighters are currently going through peer support training programs delivered by the International Association of Firefighters or IAFF After receiving training our peer support instructors have been successful in aiding in the recovery process for other employees who may be experiencing trauma and stress The IAFF delivers training in two forms a two-day in person or a three-day online program And after completing this training our employees have the necessary knowledge and skills to provide support to their peers They have a basic understanding of common behavioral health issues affecting those in the fire service and can serve as a bridge to community resources or behavioral health treatment The city of Santa Rosa recognizes that employees who participate in health and wellness programs will demonstrate an increased understanding of healthy behaviors and practices that create a healthy workforce in a safe community We are committed to providing our workforce with a variety of incentives tools support and strategies that encourage wellness education and increase self-awareness self-care and well-being Our monthly learning aid series is distributed by our training and organizational development officer Barb Otis And it is a tool that shares important information and promotes programs and services available to employees Examples of past learning aid topics include work-life balance quiet thriving and the power of gratitude The learning aid introduces a new topic each month that provides the reader with a valuable and engaging information a direct call to action and Has a purpose of educating and supporting our workforce Department ASOs and HR liaisons are provided with a monthly learning aid and talking points so that supervisors and managers Can use the tool to guide discussions at safety tailgate meetings or during staff meetings The slide showcases a recent learning aid on the power of gratitude Additionally all prior learning aids are available as a resource on the updated training and organizational development webpage which can be accessed by employees on our internet Kaiser monthly e-newsletters are also distributed to all staff and these contain a variety of resources available to support wellness campaigns health talks and webinars that address a variety of topics and these e Newsletters are available to all city employees regardless of their health plan elections The city of Santa Rosa Understands that it is crucial to establish engaging employee wellness initiatives that support and prioritize work-life balance As such some of the initiatives that are being reviewed to enhance the existing wellness resources include an enhancement to current VSP eye care benefits to provide blue blocker glasses and enhanced coverage in the next Plany year child care assistance for City of Santa Rosa employees through weak air and An enhanced current benefit offering to support mental health in the workplace through calm a meditation and wellness app The city is looking to team up with providers that encourage and help employees form healthy habits Ensure accountability and create a culture that celebrates wellness and with that I'll open it up for any questions Many thanks to you director eaves and your team for the presentation And just making sure that these services are available for our employees. Thank you. Are there any questions from council? Seeing none madam city clerk. May you please conduct public comment? We are now taking public comment on item 3.1 If you were in the chambers and wish to make a comment and have not provided your name to the administrator at the top of the Chamber please make your way to the podium if you are participating via zoom Please raise your hand if you are dialing in via telephone, please dial star 9 to raise your hand You will have three minutes for your comment an account down timer will alert at the conclusion of that period I'm seeing no one in the council chamber. So handing over to our zoom host for any zoom calls There are no zoom hands raised Thank you So are there any comments from council members? Seeing no comments from the council members. Thank you very much. Oh, sorry I raised my hand late. Thanks Natalie. I just a quick comment that graph on slide 16 that showed the Substantial decrease in dollars weighted injuries. That was that was impressive And and you mentioned that you think that there's a pretty solid correlation between that that decrease and the wellness program Any any more details to offer? I guess this is more of a question in a comment. Apologies So that slide actually showcased The incurred costs for workers compensation treatment at the police department in Santa Rosa And yes, we did observe what appears to be a pretty strong correlation Between the number of claims and also the cost per treatment for injuries and The anecdotal evidence seems to support that as well. I don't know if our risk manager has any additional comments Yeah, so, um, sorry At those yeah those charts so on 2019 yeah We had a less severity of the claims and open claims and the costs that were incurred in that that calendar year And I think we had also I think we were switching to the concern app. And so a lot of the mental health claims I don't think we had that many in 2019 for stress or PTSD or anything along those lines Yeah, we just had an overall increase. It was a good year Well, my official comment is just that that's great work. Thanks for presenting that data. Thanks Are there any additional questions? Seeing none again, thank you very much for the presentation and your hard work and the council will now recess until 4 p.m. Thank you Alright, it is now 4 o'clock and saying that we have a quorum. We will start our regular meeting madam city clerk May you please call the roll Councilmember staff here councilmember Rogers here councilmember Okrepke here councilmember Fleming Councilmember Alvarez Vice mayor McDonald here mayor Rogers president let the record reflect all council members are present We will now move to item five Study and closed session items madam city attorney Thank you, madam mayor Council met in closed session on two items the first was a conference with real property negotiator Regarding 470 470 Sebastopol Road, Santa Rosa and it concerned the price in terms of sale Direction was given to staff and no final action was taken second item was also a conference with real property negotiator and it concerned the property at 500 Sebastopol Road, Santa Rosa and it can turn concern the price in terms of a lease Council gave direction to staff and no final action was taken Thank you Thank you Moving on to item six our proclamation for the day honoring black history month Which will be read by me so one moment, please Whereas founded on work be beginning in 1926 by Carter G. Woodson now known as the father of black history to bring attention to the need for Acknowledgement and accurately representing black and african-american history Black united students and black educators at Kent State University use the foundation laid by Woodson to find to fund black history month in 1970 and beginning in 1976 every president has declared the month of February as black history month the theme for 2023 is black resistance and whereas black and african-americans have made innumerable Contributions that have enriched America and indeed the lives of every American And every American should acknowledge and express thankfulness for these Contributions and black and african-americans have made and continue to make America a better place and Americans a better people and Whereas throughout the arc of history to the present day black and african-americans have experienced and endured the inhumanity of injustices and inequalities Not just from societal and institutional bias and racism rooted in white supremacy but also from other Americans and Whereas it is morally imperative that each of us learns about Sheds light upon and condemns the inhumanity of injustices and In inequities that black and african-americans continue to experience and endure But moreover that each of us takes action to realize true reform and Whereas to be silent in voice and complacent in action is to be complacent in the inhumanity and injustice and now therefore it be at resolve that I Natalie Rogers Mayor of the city of Santa Rosa on behalf of the entire city council North Bay black Chamber of Commerce NAACP Santa Rosa and Sonoma County branch Sonoma County Black Forum Sonoma County Black Coalition Entrepreneur of tomorrow foundation Petaluma blacks for community development blacks United a hundred black men of Sonoma County Inc Black churches in the black community as a whole do hereby recognize February 2023 as National Black History Month, and I call upon each of us To listen to black voices to learn about experiences of black and african-americans Throughout history, but also today to shed light upon and condemn the inhumanity and Injustices and inequalities that black and african-americans Experience and endure to take ownership for each of our roles in perpetrating these to confront and in bias and racism Stoked by white supremacy and to take action to realize true reform in ourselves our community our culture and Our institutions to abolish injustice and inequalities that black and african-americans deal Experience and endure today. Thank you I would like to invite representatives from the groups that were named if you would like to go to the podium And say something now would be the time to do so Seeing none. Are there any public comments from the audience? Madam city clerk We are now taking public comment on item 6.1 If you are in the chambers and wish to make a comment and have not provided your name to the administrator at the top of the chamber Please make your way to the podium. If you are participating via zoom, please raise your hand If you are dialing in via telephone, please dial star 9 to raise your hand You will have three minutes for your comment and a countdown timer will alert at the conclusion of that period Madam mayor City Councilman, my name is Celeste Austin. I am a Citizen here in Santa Rosa It is an honor and a privilege to be here to witness the city of Santa Rosa presenting the proclamation to so many valuable worthwhile and powerful black organizations it is truly a celebration and we are so proud of The being recipients of this proclamation and we're also very proud of our mayor Natalie Rogers You probably can't see me But that's okay as long as you can hear me Black history might remain a powerful symbolic celebration Anytime for knowledge meant reflection and inspiration and as the president of the North Bay black chambers of commerce Okay, and I'm involved in many organizations in the community. I would like to thank our mayor Rogers and all of the city council members for this proclamation but I also would like to say that We we are knowledge black history throughout the year because the dream is still a dream And by working with you city councils the county supervisors and the community community We can make that dream a reality. Thank you Good evening Madam mayor City County city manager in the city council. Thank you very much for this opportunity My name is Arthur Cheney current president of the 100 black men of Sonoma County We've been here this organization in here since 1990 is an honor to accept this award This proclamation Sit from the city of Santa Rosa something that we were honored and cherished but but black history month black history is American history American history has been here for for centuries and we are 24-7365 we continue to celebrate and give do everything we can to make this a better place and with your help We can do that but we have to work together. No division. There's disagreements, but we got to come together remain united Thank you very much Good evening. My name is all Warren Ross, and I'm here taking a place for my wife faith Ross She wasn't able to be here and also Gloria Robinson, and I'm here to represent Petalwood blacks for community development I want to thank you for this proclamation And I'm also also part of 100 black men also and also I'm a former employee of the city of Santa Rosa So thank you for this honor, and it's good to be back to accept it. Thank you Seeing no additional live public comments. Were there any? Any zoom or emailed comments We have no zoomed hands raised raised and there are no prerecorded messages for the site Okay, thank you so much for those of you that are here To receive the proclamation. I would like to invite you down to take a picture with the council So we're just gonna take a Not official break, but a short pause so we can do that. Thank you so much for your patience All right, we will continue with our staff We have no staff briefings today and go on to item 8 city manager and city attorneys report Thank you, mayor Rogers So just a reminder tomorrow evening on March the 1st at 530 the city's capital project engineering team is Hosting a virtual community meeting to review and discuss preliminary design alternatives for the Hopper Avenue corridor improvements project Please visit the project website at envision hopper comm for more information and to take the survey. Thank you Good afternoon, madam mayor and council members. I have two items that I'd like to mention The first I've mentioned at our last meeting as well The provisions of a B. This has to do with attendance By remote attendance and council meetings just a reminder Tonight is the last night that we are going to be under the provisions of a B 361 which has allowed great flexibility in terms of council members participating in council meetings by By zoom so we are now going to return to the standard provisions of the Brown Act as those provisions were recently amended So just a quick reminder three avenues if you want to or need to Participate remotely first under the pre-existing Brown Act provisions if you wish to participate in a meeting remotely The public has to be informed of that in advance and you have to have Provide them access to your off-site location. So three elements Please notify if you want to do that Please notify the city clerk by noon on Wednesday before the council meeting so that it can be put on to the agenda Your the address of your off-site location will be posted on the agenda printed The meeting agenda then must be posted at your door So if you're at home, it would be on your front door if you're at a hotel it would be at your hotel room door and then The your location must be made open to the public so that they can come in and participate in the meeting from the same location That you're at and the public must be provided a means to also participate So a speaker phone would work fine So that's a pre-existing Brown Act provisions and then there are two new provisions under a B 2449 Just cause an emergency circumstances, so I'm going to just give a quick summary of those Just cause is if you are unable to attend the meeting Due to your responsibilities for child care or caregiving of a parent a grandparent child Grandchild sibling spouse domestic partner Or if you have a contagious illness and you can't come in Or if you have a need related to a physical mental disability or finally if you're traveling on business of the city or on the business of a state or another local agency in Order to participate in the just cause provisions you must notify the city clerk at the earliest opportunity and provide a general just description of the circumstances under which you're Participating remotely You can only use this provision twice in any calendar year, so Watch you know watch your timing and we'll be keeping track of that as well the final Avenue is under emergency circumstances Emergencies are defined as a physical or family medical emergency that prevents you from attending in person For that one Excuse me Again must request permission in this case the first one for just cause you just have to give notice For the emergency circumstances you have to request approval to participate remotely You'll have to provide a general description. It doesn't have to be more than 20 words And it does not have to reveal any private medical information You can only participate if the council approves you participating remotely by a majority vote In general it'd be best if you can let us know well in advance So we can put it on the agenda, but the council can take it up at the meeting That you're requesting for so that can happen on this one. There is also a limit, but it's a little bit more generous you can't participate in meetings remotely for more than three consecutive months or 20% of the regular meetings of the for the for the council for the calendar year If you this is a little longer than I wasn't expecting But if you participate in wrote in remotely under either the just cause or the emergency circumstances Keep in mind that you have to do so By both video and audio so in those cases you're not going to be able to mute your video You're going to have to remain on video if you have to get up to go the bathroom Just leave your video on we'll know that you've stepped away as if you were stepped away from the dais You also must disclose at the meeting before any action is taken If there is anyone else in the room that is over 18 and what their general relationship is to you So those are the three avenues. That's the new Situation we're in going forward after this evening Both for your report madam city clerk. Can you please put the look you had more? I'm sorry I have also the litigation report. So that was just about the Brown Act litigation report I'll keep it quite simple. We have 31 cases listed in our litigation report One code enforcement 10 general litigation 14 personal injury dangerous condition four police actions and two rits of mandate, but within that list we have a Dismissals without cost to the city Five dismissals those are all in process. So we're waiting for the final final court Orders on those but those are in the works We have two cases that have settled one that is a final settlement 25,000 in the jerky case and then we have a tentative settlement in polio, but that's a waiting court approval And then we have eight trials in the remaining cases We have eight trials coming up in the summer and fall. So thank you All right, thank you madam mayor if I could just remind the public Because we've received questions on whether or not we're going to continue our online platform and we will continue online platform We know we want to be responsible for good healthy Democracy and we want individuals to be able to participate. So we will continue the online platform Thank you for pointing that out madam city clerk. Can you please facilitate public comment on this item? We are now taking public comments on item 8 if you are in the chambers and wish to make a comment And have not provided your name to the administrator at the top of the chamber Please make your way to the podium if you are participating via zoom Please raise your hand if you are dialing in via telephone Please dial star 9 to raise your hand You will have three minutes for your comment and a countdown timer will alert at the conclusion of that period. I Am seeing no Comments in chambers zoom host Sorry one one moment We do have some public comment. Hold on just one moment So if you did sign up on 8.1, I apologize, I don't have your name here, but I believe there were four Speakers who signed up if you could make your way to the podium Okay Seeing none And we did not have any zoom comments. All right, we will now move to item 9 statements of abstention by council members Looking around to my council members saying none Madam city clerk We are now taking public comment on item 9 if you're in chambers and wish to make a comment and have not provided your name to the Administrator at the top of the chamber Please make your way to the podium if you are participating via zoom Please raise your hand if you are dialing in via telephone Please dial star 9 to raise your hand You have three minutes for your comment and a countdown timer will alert at the conclusion of that period. I'm seeing no Speakers in the council chamber. Do we have any zoom commenters? We have no zoom hands raised and no prerecorded comments Thank you moving on to item 10 mayor and council members reports. Are there any is there anyone That would like to make a report tonight Yes council member step Thank you, I just wanted to make or to announce three reappointments to my committee of words To the culture cultural heritage board. Cappy Garrett who's been a longtime member. She has agreed to stay on Thank you, Cappy to the art and public places committee. Lisa Puentes has agreed to be reappointed Thank You Lisa and to the bicycle and pedestrian advisory board Tanya and a wrath has agreed to stay on the board Thank You Tanya And then a new appointment to the design review board Victoria lip-talk has agreed to serve on design review So thank you. Thank you, Victoria Thank you vice mayor McDonald Thank you mayor just a couple things to report the zero-waste Sonoma County I met for the first time a couple weeks ago and we considered and adopted the work plan as well as the fiscal budget for the upcoming year and So I want to thank them for their help and onboarding on to that commission that you've appointed me to And then also I just want to do a quick shout-out for the new program that we're doing called clean Santa Rosa I was able to attend right at the very end Which I think is the best time because most of the work's done But I want to say thanks to all the staff for all of their work and those who attended and it looked really great They were they focused over by the area where Kmart used to be in Trader Joe's And so I just want volunteers to be aware that there's going to be opportunities in each of the districts Coming forward to get involved in the community to beautify our city And so I promise to be at one earlier than the end next time. So thank you Thank you and councilmember Rogers. Thank you so much mayor Picking up just on that thread as well with the clean Santa Rosa I want to give a big thank you to our public works team part of that component is a Opportunity for neighbors to own Part of their neighborhood to own investment in it by going out and cleaning up graffiti and the city Supplies them with what they need whether it's the wipes the sponges the paint the paint rollers Had a chance to kind of test this this kit out this weekend with some of my neighbors And I will tell you the folks that we had talked to as we were doing it We're ecstatic to see people investing in the city in caring about Santa Rosa So if you want to do that contact Jason nut I'm sending them all your way Jason But I really want to appreciate the team for putting that together This come in Thursday. There is a meeting for Smart and the city of Santa Rosa to discuss the at-grade or up-and-over separated grade crossing for Jennings It will be at 6 o'clock at Helen layman elementary school There's also opportunities to be online as well as to submit comment later Obviously, that's been a big issue for the city supporting the at-grade crossing and it'll be a good discussion with neighbors Wanted to thank the county for including the city in multiple conversations around homelessness As the county potentially prepares to open a safe camping safe shelter shelter site And it's going to be a partnership We need to be working together to address the needs of our unhoused community while also addressing the concerns of neighbors Want to thank councilmember staff for joining us on a call last night with our neighborhood as well Finally and last thing Wanted to just report out on our first National League of cities energy environment and natural resources committee meeting that we had it was really interesting to talk to councilmembers from Across the nation about what they're experiencing in their community such as natural disasters in Ohio as well as Some places that we're putting in their first solar Arrays we're all at different places But we're all supportive of one another to make sure that we get the resources at the city level We need to address climate change and to protect our environment Back to you madam mayor Thank you, so for mine, I would like to Ask Brian user to continue to be the chair of the cultural heritage board and Just a little report out on what I've been up to On the 17th of this month Santa Rosa had its first ever Clean Santa Rosa, and I was present during the whole thing so I could actually do work And I was also able to attend the Halcyon event that addressed equity in law enforcement, and I would like to thank our own Chief John Cregan for his participation. He was awesome and Made me very proud that he represents the city of Santa Rosa I Was able to tour the Laguna treatment plant with congressman Jared Huffman and discuss some things that we need to do as far as infrastructure and some other things moving forward February 18th, I was honored with the Shirley Chisholm award from Decolonize Mines, so thank you very much for that award on The 19th I was able to attend art and conversation black resistance in contemporary art Which was a hosted or actually the programming was put on by the museum of Sonoma County And if you have not visited the museum or attended any of their programming I suggest that you do because you are missing out on the 24th, I was able to Attend the police department's award ceremony And I was very honored that when I was invited But also I would like to congratulate the wardees and thank them for their service to our community Right after that I attended the democratic crab feed and enjoyed their delicious crab and a lot of networking and Just being able to be there with Friends and some new faces and some old faces on the 25th I was the keynote speaker at the black history program that was held by Petaluma blacks for community development And on the 26th I was able to participate in the NAACP fashion show and I was Representing the nine no the 80s. I was representing the 80s because I am an 80s baby But I would like to take a minute during This opera take the opportunity to address what many would call the elephant in the room Because I think that it is very important to do so It has been an honor and a privilege to deliver the keynote address. Oh, sorry. Oh It was an honor and a privilege to deliver the keynote address At the 45th annual black history Program hosted in Petaluma by Petaluma blacks for community development regrettably the essence of my message Was not conveyed to its fullest extent. I want to be clear My work here at the city is positive and I enjoy being the mayor and And working together with my colleagues in the community to make the city an amazing place to call home Over the last few days. I have received a lot of support from the community And my colleagues and I'm very thankful for that. I Will like to be clear to say that I did speak my truth and will continue to do so My focus just to be clear was about changing the narrative Bringing awareness and resistance to bias behaviors The discrimination that I referenced during my speech was not connected to the city But an experience that I had while in the community My comments were intended To bring awareness to microaggressions and discrimination as I have experienced it and How in talking about it and acknowledging it we can bring We can support each other and engage one another not point fingers When we talk about racism and discrimination, we can identify bias we can work through it in hopes that they don't Happen again, although we all know that that is a very large task. That is why we need to work Work through it. I have spoken with my colleagues and we've talked about these things and The conversation has yielded a greater understanding and a commitment to keep working Through them the city council acknowledges my feelings and we are working To create a culture within our organization to where we all belong Both on the council and within the organization as a whole There's a lot of important work for us to do in Santa Rosa and We are committed to doing our best on behalf of the community And you can support my efforts By speaking my truth By not letting it just be brushed under the rug and making the commitment with me to build a better Santa Rosa by addressing the issues that we need to address. Thank you so much for your time Thank you. I will now turn it over to councilmember Rogers Thank you so much madam mayor and I want to start off by thanking you for your words I did want to read a statement from the entire city council The entire council is committed to supporting our colleagues and staff to create a lasting culture of equity and belonging We are a cohesive team Dedicated to creating a workplace that is inclusive. We should all have a sense of belonging The confluence of race gender and politics is a hard conversation to have filled with big personalities challenging and complicated working relationships Implicit biases and at times competition But if our city is going to be successful We need our mayor to be successful feel supported and have her colleagues hear her truth and continue to listen to understand We will continue to be united to ensure our city is governed effectively and without bias our residents Staff and colleagues rightfully demand that of us. Thank you count. Thank you mayor. Thank you Madam city clerk may you please? Conduct public comment. Thank you We are now taking public comment on item 10 if you are in the chambers and wish to make a comment And have not provided your name to the administrator at the top of the chamber Please make your way to the podium if you are participating via zoom Please raise your hand if you are dialing in via telephone Please dial star 9 to raise your hand You will have three minutes for your comment and a countdown timer will alert at the conclusion of that period I have no speakers who had signed up and I'm seeing no one in the chambers at the podium Zoom host do we have anyone on zoom? We have no zoom hands raised and no prerecorded messages Thank you moving to item 11 approval of the minutes We have three minutes here to approve December 13th 2022 January 10th 2023 and January 24th 2023 are there any corrections to the minutes by council members? I would like to see if this is actually a correction on December 13th, 20 22 page 21 It says mayor in Rogers made a motion to waive the policy and I believe that was mayor See Rogers, I know it can be confusing because we have the same name But I believe it was Chris that made that so can we make that? That correction Are there any public comments regarding the minutes that we have before us? Seeing none in the chamber Zoom host There are no hands raised and no prerecorded messages We will adopt the minutes as amended and we will now move to item 12 our consent calendar madam city clerk item 12.1 is a resolution authorizing submittal of a matching grant application to the Sonoma County Agricultural preservation and open space district for the lower Colgan Creek neighborhood park improvement project Item 12.2 is a resolution submittal of an application to the state of California Department of Housing and Community Developments Prohousing incentive pilot program for an amount not to exceed one million six hundred and fifty thousand Item 12.3 is a resolution approval of purchase order 168451 for 10 Ford Mach E battery electric vehicles to 72 hour LLC DBA national auto fleet group Watsonville, California Utilizing source well cooperative contract number 091521 Dash NAF Item 12.4 is a resolution authorizing participation in a joint application to cycle six of the transit and inner city real capital program Item 12.5 is a resolution approval of a professional services agreement between Kitchell slash CEM Incorporated and the city for technical advisory project management construction management and inspection services for the hern community hub project in a not to exceed amount of five million eight hundred and twelve thousand twenty two Item 12.6 is a resolution Approval of a lease agreement between the housing authority of the city of Santa Rosa Quote authority and quote and the city on authority owned property located at 983 Sonoma Avenue and authorization for the city manager to execute the lease Item 12.7 is a resolution Approval of second amendment professional services agreement number F 002284 with the rena public law group and this item has been continued to the March 14th 2023 meeting Bringing it back to council. Are there any questions or concerns with the consent calendar council member? Rogers Thank You mayor Had a question about item 12.5 Welcome you to I think this is mostly a question either for assistant city manager nut or the city manager I saw some social media chatter about this which is always a dangerous thing to pay attention to Where folks were concerned by that by only approving something that was five million dollars that that meant that the other Five that has previously been allocated to support the project and actually it's a lot more than five more Was not going to still be there for the project So I just wanted to make sure I got some comment on the record before we go to public comment about the city's commitment to fully fund and Utilize those funds for the community center the cultural center the fire station and the library Thank You council member Rogers. I'm Jason that assistant city manager For this particular project. It is our commitment to fully funds this project as we've discussed with the community this particular Service that we're trying to hire is something that in other projects city staff is able to and capable to perform With the size scope and complexity of this project It seemed appropriate to bring in a professional project management and and contract and contract management team to perform those services And as and even more so since we've we have staffing concerns within that portion of our organization We are still committed to finding funds that are currently In the gap component of our fund balance on this project But these are funds that would always have been spent from the total amount that we've discussed for Each component of the project to bring the entire thing to fruition whether it's the fire station the library component the community cultural center component all of those will be benefited By this particular consulting firm and all of the funds that we've and proceeds We've received for the benefit of the project as a whole will ultimately be utilized to help Compensate this consultant over the course of the project. Yeah, so just to be clear Approval of item 12.5 doesn't represent the city stepping back from our commitments It in fact is a step forward and actually accomplishing and achieving the project Approving this actually allows us to proceed quickly and getting this Project out in the community and in the ground faster than if we were not to utilize an outside consulting firm. Great. Thank you so much Are there any other questions from council members? councilmember alvarez Yes, thank you, and actually it's also in regards to 12.5 Seeing that there's a large community interest I was actually looking to pull the item But I will ask questions first and hopes that that satisfies a lot of the the questions that the community does have and part of that Councilman Rogers was definitely that question. Are we going to use the money that was allocated by us? To the hub at the library or the other amenities of the fire station And I believe what was confusing to the community is that there was two allocations of 10 million Which made even more so complicated one to the library one to the hub itself But beyond that believe the questions that I've been receiving from my community are Are the process the process that they feel that sometimes or in this case the carriage leads the horses And what I mean by such is that we're seeing a project That is now being bid in part for construction without the community having an idea of what that project actually looks like and One of the questions that I'd be asking today is how many buildings are envisioned what are the size of these buildings and What does the plan overall look like including how it relates to the phases of our Cogan Creek Which we just spoke about in one of the other consent items Thank You councilmember Alvarez and actually all of those questions are exactly what stage of the process we're in is to start to work through Developing the Baseline plan for this the work that we've done today was merely to help the city better understand The term that was used back in the November council meeting when council approved the allocation of ten million dollars toward a community cultural center When the city presented it was presented at a community as a community center What we heard from the public was the term cultural center and it was staff's impression that it was that we needed to go back into the Community to better understand what the term cultural center meant to the community that was most invested in this project And so we hired Ross Drulis Cousenberry RDC as a consulting firm to begin work Out in the community and they conducted six public meetings and in efforts try to better understand What cultural center and cultural services needed to occur there? It was not an attempt to actually start to create block diagrams or to understand whether it's a one story or a five story or Whatever might it be it was really to understand what services are most important to this community So that when we were able to hire a design firm They had a general understanding rather than us telling them community center and they start designing something like Finley That might not actually be the appropriate design for The Southwest Santa Rosa community and so it was hugely important the work that we did But it was predominantly for staff's benefits so that we knew how to scope out the contract relating to preliminary design That's exactly what we did and counsel approved that contract for preliminary design last month And we now have group four is our preliminary design firm They are itching to get off and running We've now provided them all of the feedback from Ross Drulis Cousenberry and with This particular contract to Kitchell for project management construction management inspection services they will be the ones to then lead and orchestrate How all of the communication with the public with the city with each of the stakeholders the library district and others Work effectively to create that long-term Vision into a place where hopefully we're able to be fully funded for construction activities And ready to release a request for bid I hope that answers your question if there's something else I can elaborate on I'm happy to is RDC available for questions today RDC is not around for questions. That particular contract has concluded Maybe you can answer the question in and they're outsourcing and They're Meaning with the community. I know that a lot of the questions were surrounding the needs uses Whether it be sports and I'll throw out handball just because I'm advocating for a handball court, but One of the questions I think failed or I did not hear is what did the community want to be constructed first? And I'm wondering if you ever heard the question being asked by RDC So we didn't because that wasn't the key focus because it's my intention and it's the city's intention and staff's invention To build this at one time. It's to build this entire complex in one effort Now we may run into a funding area where we may have to phase a certain component of this in General the project was originally scoped to be fire station and library. So those particular components are absolutely going to occur We have also because of council's direction Intended to build the community center concurrently with the library as well And we've worked very closely with the library to ensure that there's a general understanding of what those facilities Could look like from the standpoint of your question being one building two buildings And we are very comfortable mutually of having a single building if that's the way it needs to work and fit on This particular small piece of property and so that is the scoping that we're looking at right now We haven't gone into any of those levels of detail That's what the consultant group for is going to begin doing now that they have a contract that's been approved by council You see and I believe that's where the water becomes a bit murky You know as I'm hearing us say that the library will be concurrent with the cultural center I'm seeing some surprised looks in the audience and some shaking heads And that's what worries me is that with the the the the transparency and really communication That was set forth by RDC or other entities that have done the outreach How clear were they with what was available was possible and you know the second question is when we're talking about phasing What can we truly do for our community when it comes to resources as we notice that there's a shortfall in our capability for the resources and and and then looking further ahead maintaining these Manities establishments agencies open for the future use of the community What what really do we have in our pockets to be able to find and what can we really afford and sometimes the hardest of questions So council member at this point and at no point during the course of the discussion with RDC Did they indicate that there was any challenges in delivering the entire project and I can tell you a certainty having been at a majority of those meetings that I Messaged to not just stakeholders, but also community stakeholders that that that there was going to be an attempt Intent for the city's community cultural center and library to work to work jointly and to be commingled We've talked extensively about the about the need to be flexible in space and having recently attended a Stakeholder meeting of the library district looking at their component of the facility It was very clearly understood by members that attended that meeting as well as members of the district themselves so I Understand that there may be some confusion, but it's it's not because RDC Missed messaged and it's not because I provided any Equivocation of our long-term goal of building this all at one time And to clarify and I'm sorry if it came across as someone had said no But I think that the wants of the community are so strong that they're envisioning in their head But you know I want to create paradise, you know if that's 100 buildings That's what I wish I could see but I'm sure that it's the wants of the community coming forth So if that was misconstrued in my statement I I please pardon that in regards to envisioning the the maintenance of this Project, and I guess this would be a question more of our city manager or With with the with the obstacles and the challenges that we currently face in the city of San Rosa with funding the different projects Do you foresee any issues with the staffing the the resources you that have a better picture of the overall needs? Financial needs of the city of Santa Rosa I councilman alvarez. That's actually a very good question Because at this current time when we talk about the community center, we have not Fully built out the funding model for staffing so that's something we would have to bring back to council And that's something that I would have to work with our CFO on when we talk about infrastructure I think we've had the infrastructure conversation We were going to continue to have the infrastructure conversation and we'll discuss more of that in goal-setting session But we've not done a good job as an organization on fully funding our infrastructure in our buildings So we really need to have a true conversation about what does it look like to fund this one fund a community center and Actually fund the maintenance and operations as we continue to build out these programs When if I collaborate a little bit on your statement on what the conversation wouldn't tell and when do we envisioning being able to bring back such a conversation? So some of that conversation will happen in goal-setting session I believe Assistant city manager nut has provided some preliminary numbers for the recreation site But because we've not actually built it out We need to determine what the site is going to look like is going to be a joint site What the rooms are going to look like what the programming is going to be until I actually have that information I cannot give you a final number I appreciate that Now going back to the part of The phases that we want to complete all the different Uses While acknowledging that we don't have the full funding And yet we're saying that we're going to produce this project in phases And I believe that is part of the contract that we're presenting forward our phases in the or or the ability to produce phases If you could describe a little bit what that would look like once we hit a point where we don't have the funds Yeah, we've made the commitment to the community that we are going to build it So councilmember, I'm I'm gonna we're going to answer this in two different Pieces because there's there's two different concepts of phasing here I'm going to talk about the project then I'm going to hand over to Jill and she can talk about What phasing in the contract looks like which actually is Doesn't necessarily relate to the project delivery itself So from a project perspective as I look at the balance sheet that we know today and we're going to clarify this That's part of what the job kitschell will be supporting us with as well as group four as they begin to really work through The block diagramming and the preliminary design We're currently Nearly fully funded when we come to the fire station the library and the and the cultural center those those Those particular portions of the project Including the roadway. I'm sorry those particular portions are We're good. We're in a great spot. Can we do better? Absolutely because we still have additional fundraising efforts that are ongoing right now To try to make sure that we're going to cover those costs The particular area that we're that we see we're running short on is the pool concept I am committed to seeing that be designed because if it ends up having to be phased for later construction date It needs to be able to fit on the property and there needs to be a vision toward it So that we're not trying to shoe hornet at a later date So when we say phasing that's the potential that we're at right now We haven't talked in detail about that because we still have hope of having full funding There are still opportunities out there for us to see that additional money come in To try to make the entire complex of full reality before we actually break ground And so that's why i'm not giving up On saying it but there is a reality and I appreciate your thoughts that that if we were to phase a piece right now It's the pool concept, which is the second phase, but the rest of it that primary bulk of Activity center is going to be in place and will be constructed as a part of this project And I do appreciate the tenacity and and we're going out there and trying to figure out where we can get the funding And for me it goes beyond The concerns. It's actually a fear. I seen it happen at Albertsons Where it's 15 years later We're seeing an empty lot that simply has blocks of concrete with Andy Lopez's picture that adorns it And nothing's happened since and that's a lesson that isa has a person from rosin Saw happened within the county and I would hate to see history repeat itself And and which brings me to the question of of having the comfort that we do have the funds to move forward with the project Yet, we don't know how much the project is going to cost Since we don't have the size and scope of the project So how do we know actually know that we do have no funds for it? So councilmember a great question. So we did when we brought this forward back in november of 2021 We did provide some generalized information 10,000 square foot fire station a 20,000 square foot community cultural center 20,000 square foot aquatic center and a 20,000 square foot library Those are the pieces we knew during the course of the time Since then to now, we actually utilized another consulting firm Jonesless Lang LaSalle And they are professionals in the field associated with real estate And they provided us with square foot information that they saw was current in them in the market And so from a general and back of the envelope perspective, we use their professional information We use the square footage detail that we provided the council early on and we created a framework For a budget spreadsheet Which ultimately comes into something akin to a 70 million dollar total construction As we've been looking at our total revenue that we've seen coming in the generous Support from our state from our partners from our granting agencies You know, we're looking at around 47 million dollars of actual money in hand So so the again, there's a reality that exists there We've done the work to try to at least have that back of the envelope So that we knew that when we were out in the public talking about this that we weren't trying, you know That we could be real we could be serious about what we thought was real And so that's that's the work we've done. We haven't published this yet because It's it's very very preliminary The two groups that are coming on the group that we've already hired group for and kitschel They will take this and create it into a professional document that will ultimately be published And it will be public so that everybody gets to see What it is we're going where our shortfall is and what it is we're intending to build in in more than than my My quick spreadsheet and I appreciate it in the pursuit of transparency Is you know, this is the largest project that I know of that the city center was as ever made in roseland So I I believe we're all taking it that seriously and I appreciate the commitment Exploring the the big planet site of the planet bid. I did notice a discrepancy in the numbers Joe, I don't know if you were able to clarify the numbers that that were found on the website Yes, so unfortunately on the planet with bids website when you go on there and you're not You're not a city employee receiving the bids and having a password if you just look at the general public It's not going to show all of the information because what the contractors are putting in Is actually not public information until it's received and we're here at council and then it's public information So what you saw on there were some people put in some contrast put in their full cost amount Some contractors just put in a dollar because they just wanted to get through that site and be able to enter their bid In their bid in the full bid that was received by the city and looked at by the full panel That reviewed it. There was a full cost breakdown of All of that information. So I can tell you right now that we receive bids starting at 1.6 million and going all the way to 6.3 million And in those bids The what we found was and what the panel found Going through all of you know, all of them is that The ones that were really on the low end didn't meet the full scope of services the city required for this project So the city's very clear and in the rfp were very clear about the scope of services We need a full suite of technical advisory services project manage project management services construction management and inspection management And the ones that were really on the low end Did not meet those requirements or weren't weren't able to get that scope So what the panel and staff was looking for was a full service where they brought everything up front So that we're not coming back to council and saying, oh, well, they can't do this and we need more money Oh, this wasn't in the scope. We need more money. We wanted all of that up front And that's what we feel we got with kitchell We're all appreciated and thank you for entertaining my questions For the amount of of interest that i've seen from my community I feel much more comfortable with the 12.5 that i did coming into the room I do want to pull it just out of out of respect to the community should they Provide additional information during the public speaking for my fellow colleagues So with that being said, I do wish to pull 12.5 from the consent calendar Thank you Thank you both for your for your help Are there any additional Questions with the consent calendar? Okay, and councilmember rogers Was your question? Okay So seeing none, we will continue to public comment madame city clerk We are now taking public comment on item 12 if you wish to make a comment in person and have not provided your name to the Administrator at the top of the chamber Please make your way to the podium if you are participating via zoom, please raise your hand If you are dialing in via telephone, please dial star nine to raise your hand You will have three minutes for your comment and a countdown timer will alert at the conclusion of that period I am seeing No comments in the chambers zoom host. Do we have Any zoom comments? We have no hands raised. We do have Comments on 12.5 in particular. I think all of our pre-recorded comments are for that one. Would we like those now? No, let's go ahead and hold those comments Vice mayor mcdonnell, can you please put a motion on the table? Thank you, mayor. I'd like to move items 12.1 through 12.4 and item 12.6 Second Madam city clerk, may you please call the vote? Council member stapp. Hi Council member rogers. Hi council member okrepke. Hi council member fleming. Hi Council member alvarez. Hi vice mayor mcdonald. Hi Mayor rogers. Hi that motion passes with seven eyes Vice mayor mcdonnell, can you please put a motion on the tables so council can have discussion? I'd like to move item 12.5 second Is there any additional discussion from council on this item? Yes, council member alvarez. It'll be brief and they had to do with the phases We spoke about the phases on on from the construction aspect of a contractual aspect of it But if we do approve this contract today And we find at the part of the master plan that We like everything that they've done Are we able to bid out? What work they've done so far or we must stay with the with the current company once that bid is awarded Council member, let me see if I understand the question So the question is is once we get through this preliminary design phase Are we committed then at that point to moving forward with the design? That is my question And and we're there's always an opportunity for us to change direction if we feel it's appropriate At the end of the preliminary design phase will be at about 20 percent design Which is enough to go out to a design build contract That's the that's the staging that we have Aligned within the scope of services for for kitschell They will help us create that that planned movement into into construction But the group four is just doing that up to 20 percent design kitschell will be on from The day we approve if approved to the day we cut the ribbon and get final insurance or final Compliance from the contractor itself because they're performing all of those services Now what we didn't what I'd like to do is have jill talk very briefly about why We have a not to exceed number in the contract and what phasing in the contract means Because that may help answer some of your questions as well And jill before you answer that question are there any fees associated any penalties? Should we decide to go in a different different direction at that 20 percent? I'm not sure there are any fees or penalties But I will tell you um and quite a bit of the funding that we have has time restrictions and deadlines So the ARPA money for example We have to have an expenditure plan and begin spending by the by june of 2024 and fully spent by june of 2026 The monies we receive from From senator maguire and senator levine They have a delivery or expenditure date of january 2025 All of those have some those are those are fairly tight for a project of this size I don't see it being an area of concern unless we have delay And so that's where I would say it's there's no penalty We just may lose the funding for that for these projects and thank you for clarifying that thank you So phasing in the contract and I'm going to briefly talk about this and sue may want to weigh in on this as well, but We set up the contract in phases. Um the scope of services is for the first 90 days And then task it'll be task one and then task two and three or phases two and three Those phases are the phases of the actual contract the professional services agreement that you that is before you today Not to be confused with phases of the actual project So I think that's where um some of the community was having some concern. So those are completely two separate things. Um It is tied to the project though and to phases of the project in the manner that the first 90 days kitchell will come in And they are going to help us with group four Really define the project the project scope what we're trying to do and how we're trying to move it forward um After that 90 days, um, we'll have a clearer picture to be able to bring to council of where we're going from there Um, then there'll be phase one now for phase two phase two and three of the contract um Up to the 5.8 million so the the cap the cap is if we build out the whole contract At one time so we're building out every element of the project at one time It could be up to that amount. Although we hope we don't reach that amount, but that's a cap um If we for instance decided to phase out the aquatic center to a later date We're looking for funding. We have a funding issue. We don't want to hold up the rest of the contract This contract kitchell's contract may only be phase one and phase two Um of this contract. So obviously it would be less than the 5.8 million Does that does that answer your question? It does it does and I know one of the little concerns from the community is eddie We don't want to end up with the with the fire station with the bookshelf in the back You know So it's definitely one of the things that we must be cautious of and that is why I truly appreciate the amount of Diligence that has been applied to again the most important investment into rosin So I thank you both for elaborating on the different aspects of of the contract Go ahead I was and and council member just just one other piece just because i'm sort of hearing it Is from a community input perspective. We've only just begun right um both group four and Kitchell were selected Predominantly because of their skill in working with the community to deliver a project that the community is looking for So this is not going to be a program that's going to exist simply on the desks of the staff or on the desks of kitchell It will be a program that's going to exist in the community And and the community is going to going to be helping us shape the entire project Along the way as they've already started doing by giving us the input on what types of services they're interested in All right. I I just had a few questions. Um Is it our intention to continue to have the discussion with the community? stakeholders About what where we're at in the process um Absolutely and and once we once we have our project manager seated They're able to work with group four to begin outlining specific timelines to meet with the community members What the different milestones are at what point do we need certain components of input? Again, the work that rdc provided us was fantastic It gave it gave us great insight into the community's interests When we actually start to put blocks together and we start to program space We're going to want to understand did we hear you properly? We're going to want to understand do we put these pieces together in a way that makes sense for the community? That's that's that's involved. Um, and so that's where there's going to be many touches Out in the public in order to make sure that we heard everything properly So to clarify what I hear you saying Um Is that we will provide? Examples and things that the community can tweak to their liking and their needs Um as we go along with the process so they will not see What the final project is but they will their voices will continually be incorporated as we go along My hope is that vision is created as the discussion goes And so that you know when a community member is asking for handball courts and And group four starting to to determine how a handball court will fit into the complex That it's the vision Decollectively between the two the community group and the designer to get a final product that they can put in front of Everyone to say is this is this right? What i'm envisioning or what i'm thinking about honestly is the parks How we have a lot of discussion and we have different You can go with a at the end you can go with a or b or c Right and so I think that we need to have that same Conversations with the stakeholders when when this is concerned So they know that they they do have options right because you can incorporate everything that someone wants But the aesthetics of it the way it looks the way it you know, maybe it's just the shape of it But it can change something and it could not be exactly what they want, although it incorporated What they want it just not the design that makes it it's perfect All right, so then since this item was pulled. Can we please go to public comment? We are now taking public comments on item 12.5 if you wish to make a comment in person and have not provided your name to the Administrator at the top of the chamber Please make your way to the podium if you are participating via zoom, please raise your hand If you are dialing in via telephone, please dial star nine to raise your hand You will have three minutes for your comment and a countdown timer will alert at the conclusion of that period I'm seeing no one in council chambers zoom host. Do we have we do have someone on zoom? Yes, we do many I'm going to enable your permissions Just one moment We've been asked you to unmute Please go ahead. Thank you. Yes Hola, buenas tardes. Voy a hablar en español. Mi nombre es Emmanuel Morales y voy a vocalizar las preocupaciones de parte de nuestra comunidad Y de las diversas comunidades del sudoeste de santa rosa Aún no hay No han producido el reporte de la primera fase Que ocurrió durante la segunda mitad del año pasado Y necesitamos saber el diseño y el tamaño del proyecto No queremos delatar este proceso. Queremos que el proyecto se realice lo más pronto posible Y queremos que el uso de los fondos de arpa que originalmente se atorgaron para la construcción del centro comunitario se repongan y que la ciudad se comprometa a Reponer el dinero y buscar fondos adicionales para cumplir este proyecto Sabemos que la biblioteca Actualmente tiene contribuciones y fondos y al igual La tendrá la estación de bomberos Pero existe un déficit de fondos para el centro multicultural Las pedimos que no nos dejen en la oscuridad Sobre el proceso el diseño o participación de la comunidad También nos gustaría ver Personalmente me gustaría ver canchas de futsal o de de pasto artificial Y este es mi comentario propio Pero con eso También quiero terminar mi tiempo. Gracias Thank you. Could I please have the interpreter who is not currently interpreting please raise their hand so we can move you to the english side Agreed Good afternoon. My name is Manuel Morales and I'm here to speak on behalf of our community in the southeast region Excuse interpreter south west region of Our community And honestly, I want to know where that report is That was done at the beginning of last year, which we have not seen yet in regards to phase one About this project. I hope that this project doesn't encounter any more delays That's not delayed any longer We want that the funds the arpa funds that were originally Allocated for this project be replaced if they are going to be taken You know as a community we really want this project to to take hold and Take off Now we know that the library has support the fire station has the support that they need But we feel like the multicultural center is lacking Um, I want us to not be left in the dark In regards to this project Personally, I think we should have artificial turf fields. That's just a personal note But again, we don't want to be kept in the dark about this project And that's all for now. I succeeded the rest of my time Are there any pre-recorded Comments Yes, we have pre-recorded comments and Pablo is here with us now for those That are in Spanish as well This is Renee Salcedo and I am calling Regarding item 12.5 I'm calling to respectfully urge you To prioritize the creation of a multicultural community center as part of the herne community hub I work with almas libres a project of raíces collective Based in santa rosa, which was established in june 2015 to empower and engage the community through the arts culture environmental education leadership development and community organizing We support artists of color to work with youth and marginalized communities to instill cultural pride and civic participation Raíces collective and almas libres my project Is part of the united community for a multicultural community center We hope to house our cultural and community events and activities In the new multicultural center We are happy that the city is moving forward with the rapid development of the herne community hub With the mass project contract However, we are concerned that your staff report says that the funding for this contract of over five million dollars Is coming from the arpa allocation to the community cultural center Moreover, we worry that the creation of the multicultural center will not be prioritized as the library and fire station have been Therefore, we are asking that the city at this time make the strongest commitment to find to find additional sources To replace and increase the funding for the multicultural center on herne Further, we request a copy of the report Compiled during the community input process And also request to join the project process with the other two project components library and firehouse As equal partners and supporters Our group is available to work with you in any way To see the opening of this multicultural center at the herne hub. Thank you very much Hi, my name is Ophelia, and i'm calling regarding agenda item 12.5 Meta mayor, I apologize. Is there a way to get it turned up? county City clerk attempted to get it turned up and it is just the way that the It's coming through sorry about that. Thank you Hi, my name is Ophelia, and i'm calling regarding agenda item 12.5 um as a member of the Sonoma county Um, I believe that the money should be used directly for the multicultural community center And not for something else our students our community have been waiting for a while So it's time to use the money appropriately Which is to create the multicultural community center. Thank you Good evening, my name is marisol angeles, um, and I want to direct my comment to The san rosa city council, um, I know you guys are looking to approve the use of the monies and so I Want that to be taken with respect and that the money not be used for anything else If it does get taken replace it Because it is planned to be used for a new library And we know we don't have a library here and we definitely need a library and a community center So that if the money is taken It would be like taking something away from the community And I would like you to consider not take the funds And if it is taken That is all. Thank you I would like to talk about the living that will be tomorrow for the library And I would like to know And that they put all the money that is for the library And because we want that library in the area of the morland In the hands and for the whole community And I need to know that everything is fine and the money that was given to the library is for this For the community And that there are classes of art and everything And I want you to make sure that they don't take the money from one side to another And we want our library and our library in the area of the people My phone number is 707-481-2135 Thank you I hope everything is fine as we have planned our library Our library for the whole community Thank you very much Attentively, Kocha Hello, my name is Concepcion Dominguez-Yordan And I'm calling in regards to the meeting that's going to be held tomorrow in regards to the library And I want to know and make sure that all the monies that have been set aside for the library are used for the library because That is what we want In this area of morland and heron We want this community project to take hold We want to make sure that everything works out and that all the monies that have been set aside for the library Are used for that And the community hub and we want to have art classes and all those kinds of things I want to make sure that we're not borrowing money from other places If we do do that, we want to make sure that we replace it We want a library here in heron So, thank you my phone number 707-481-2135. Thank you I I do hope that everything works out as planned with a library here for our community, which we need attentively Kocha Thank you Pablo. We do have another hand raised And zoom Oh Isabelle give me one moment Isabelle I've been enabled your permission to speak go ahead when you're writing Thank you. Hello Council members. I'm Isabel Lopez the executive director of lisa's collective We are based in Santa Rosa We were established to empower and engage community through the arts culture and environmental education um and We Are happy that the city is moving forward with the rapid development of the heron community hub with the Mass project contract. However, we are very concerned that your staff report says that the funding for this contract of over five million is Coming from the ARPA allocation to the community cultural center um We do worry that the creation of the multi cultural center will not be prioritized as the library and fire station happen So we are asking that the city at this time make the strongest commitment to find additional sources To replace and increase the funding for the multicultural center We do request that a copy of the report compiled during the community input process and requests to join the project process with the other two project components as equal partners and supporters um, so Yeah, I'd like to echo the concern from our community members in regards to the multicultural center We do want it prioritized and um, hopefully That money that five million plus Coming from the ARPA will be replaced. Um, thank you Zoom host are there any additional comments? We have no more hands raised and no more pre-recorded comments for this item Thank you very much bringing it back to council Um, I I just had a quick clarification based on the public comments that we received um, the library fire station and multicultural center Are close to being fully funded when we look at phases Uh, more so we're talking about the aquatic center, which is not Fully funded. Is that am I right in that? Yes, that's correct perfect And then also just for me in the way that I had to look at it is when we give grants to to people Or organizations there is a part of that grant that goes to Administrative because without the administrative and then putting the program together Then we won't have the programming that we have in the community So, um, that is the way that I am looking at this and I hope I'm looking at it Correctly It's similar when we develop a project We've got their hard costs relating to the construction activity and then their soft costs relating to All of the administrative aspects whether it's design construction management project management Or support services and so that is all incorporated Into our proposal and that's what all of the funds that have been identified For this project are going toward is is the full amount which includes hard and soft costs and if we had staff That work within the city of san aroza These costs may be less but because we do not have the staff or the staffing to handle This type of project or how large it is or I don't know exactly what we don't have then we have to go out and get a contract I would say if we had the appropriate staff Staff in this contract are competitive We we would likely Have continued we would likely have kept the project management component in house Whereas the construction management is something we typically contract services Just for their expertise and the ability to be on the project all of the time But yes, when we have seasons Professional staff in house We are very competitive with the outside Consulting firms Okay, thank you so much. Are there any additional questions or comments from Council looking at council member staff. Thank you. Thank you rare Just to a point of clarification on most projects that are about 20 million dollars Do we usually have a construction management company? Managing that and is this just part of what we do as far as construction management? Oh, did you say staff? I can't hear. Sorry guys I'm so sorry I'm just going to jump right in and just count on it as my hearing. I apologize for that council members. Yeah So since I asked my question, is it okay? Okay, thank you Yeah, so larger projects We're almost always using a construction management firm to come in and run that particular aspect So that this is not that piece is not unusual The the different part is really the project management side of this And that's where our limited staffing our reduced staffing at the moment does pose some issues and why professional services is really The value of the benefit for us right now Thank you, and I apologize. Sorry about that mark. All right council member staff. Thank you Madam mayor I was going to come back to your point actually Madam mayor regarding the building up of city capability to handle projects like this I think it's it's worth a shout out to city management for Finding a way to get staff involved with with at least looking over the shoulder of the consultant So that in the years to come, you know God willing if we have funding available that we can bring some of these capabilities back in house But at least now we're preserving some of the expertise in our current city staff. Thank you. Thank you for that foresight Are there any additional questions or comments? coming from the council All right before I ask vice mayor to put a motion, um, I would like to thank you Both of you and your staff Really for the care you've taken For this project to make sure that we actually see A fire station and a library and a community center Rosalind needs it and Deserves it and so does the rest of southwest santa rosa. So thank you For trying to make us whole And with that vice mayor mcdonald if you can put a motion on table Just for clarification. I believe there's already been a motion and a second on this one. We did it in the beginning Oh, I'm sorry. That was a long time ago But I couldn't hear it earlier. So all right for given madam city. Oh madam city manager I do believe I hear some concerns from some of our council members and I want to make certain that I'm working with each of you and also staff To understand the cadence and the medium of updates that you would like concerning these this project So I would like to work with each of you to understand how you would like updates and how often you would like to see those updates So you can make certain that we're moving this forward Thank you for that acknowledgement. It makes it a lot easier When we're out in the public and we're asked questions to answer Those questions with factual information. So thank you for that And council member alvarez. No, my time is past. I have asked the questions. I refrain Thank you. Uh, may we please call the vote council member staff. Hi council member rogers. Hi council member okrepki. Hi council member fleming. Hi Council member alvarez. Hi Vice mayor mcdonald. Hi Mayor rogers. Hi the motion passes with seven eyes Thank you both We'll be moving on to item 13, which is our public comment on non-agenda items This is you will have three minutes for your comment and a countdown timer will alert at the conclusion of that period We will take 12 speakers under item 13 if we have more than 12 public comments on item 13 The remaining speakers will be afforded an opportunity to speak on item 17 non-agenda matters to provide public comment First we'll have erica followed by Lonzo Good evening council. Can you guys hear me? We're good. I'm erica boski. I'm calling to speak. I live in the edgward neighborhood Jackson drive and montgomery drive and we had the privilege of having vice mayor mcdonald take a walking tour of our neighborhood And some of our neighbors are here this evening to discuss the need for a crosswalk Montgomery drive. I all know if you live in benet and rincon valley occasionally you don't want to take highway 12 Because there's more stoplights And we are noticing in our neighborhood now that we have more children There's about 25 Children under the age of 13 living in our neighborhood And a little over 30 to 40 people over the age of 65 living in our neighborhood And so now crossing montgomery drive From jackson is becoming more and more dangerous With the 40 mile an hour speed limit that exists on montgomery drive Can appreciate people trying to beat some of the highway 12 traffic, but it's definitely increasing We live on the corner of 405 jackson drive right there with blue house orange doors Feel free to stop by anytime if you guys are heading up for a hike And we have witnessed six car accidents While we've been home predominantly on the weekends friday saturday sunday nights Two have been people making right hand turns into jackson drive and then the other four have been people Making left hand turns not being able to see What's going on so it's just been a real mess and we want to draw attention Making sure that hopefully no one is hit and we figured a crosswalk is a good place to start In getting people to slow down on our neighborhood street Lastly, we also know that we don't have a whole lot of sidewalks over there as well So we know that there is maybe some complexity with the crosswalk situation And our neighborhood is very interested in engaging in conversations on how we can Make that possible Lastly as a person who works in education And now being a parent of four kids who live in that house We are trying to figure out safe routes to school. So we also know that's another conversation in terms of crosswalks And sidewalks and even potentially additional stop signs there So I hope you guys are doing okay. It's been a busy night. We really appreciate you all and thanks so much for your time Lonza will be followed by tom and then tyler Good evening council. Uh, I just want to say thank you for giving me the opportunity to speak on this Um, my name is Lonza artabary. I am a uh football player at carl newman And I just want to speak on how I and many of my teammates have been subject to racism at my school um, so I many my a couple of my teammates we all kind of gathered up and we were kind of Talked about the racist things that have been going on and we decided that it was time to speak up But a couple of my peers feared of being kicked off the team Which I have been kicked off the team um And removed from all team activities for speaking up and taking the bullet from my teammates But I do not regret taking the bullet at all because I feel like this is a matter that should have that should be spoken up about because it is a very serious matter and I brought it up. We brought up to administration administration as well known of this And they have done nothing but just sweep this under the carpet Just like mayor rogers talked about things have just been swept under the carpet And I and my family feel like that is unacceptable. And that's why I feel like I want to make my voice clear Reading rogers, uh, mayor rogers this thing in the press made me just want to Drive even harder because she gave me the influence of getting my voice out there And I really felt that I related to mayor rogers comments Have how she was painted as as an angry black woman just for her pat her passionate Personality and I feel like I am of we can relate because I am a very passionate And a young man and I try to address that In these meetings and everything with my situation and I just get turned down And I was even described as an angry bull in the meetings and I just feel I can't be silenced no more. I just feel like ever ever since mayor rogers spoke up That just gave me a beam of light that I can speak up if someone else can do it I feel like I can do it as well Her voice has obviously been heard around the county around amongst many of us in here and I feel like Why can't mine be heard? I just feel like you know I'm not gonna be silenced. I'm gonna just keep fighting for this Whether I'm off the team or not whether I'm a student there whether I get disenrolled or not I would continue to keep fighting until I get what is right And many of my teammates Thank you Thank you Cindy can we help? Um So we can utilize both of the podium So when you hear your name you can go to either of the podiums in the Order that you are called and then when the person before you is done Then we can just go to the the next person. We don't have to use the same podium. Thank you Yes, so tom will be up next and then tyler So tom's going to go to this one if tyler can go to that one Thank you Madam mayor members of the council I think you know my name by now, but i'm tom lapetta And i'm president of the santa rosa manufactured homeowners association We've got five parks as you know That got left out of the rent control ordinance The revised rent control ordinance Those parks are coddington the country And then in councilman alvarez's district. We've got rosalind wayside gardens and carriage court What I want to do Is not blame anyone Or any department today That's passed What I want to do is come to you with a solution We've got Almost 900 000 sitting in a mediation fund And if you do some basic math You've got 487 homes That were Now receiving a 5.7 percent increase Instead of 3.99 If you gave each of those homes 180 dollars It would be less than a hundred thousand dollars to take out of the fund And you could help them for this year Then what you'd have to do Is commit to resetting the base rent Of those homes Because they got a 5.7 percent increase this year You'd have to set that rent at the 3.9 Have them all included in the rent control ordinance And whatever next year's Increase would be per the cpi the 70 it would equalize they'd all be under the same thing Whether it's 3.99 next year Or 3.5 percent So if you invest a hundred thousand dollars to cover those people this year The difference between 5.7 and 3.99 is 1.71 percent difference Play around with the math do it i've done it Please help my membership help all of those people in eddy alvarez's district his community's hit hard Thank you members of council Is this on all right Like my neighbor erica i'm also from the edward farms district or neighborhood My partner and i live across the street from erica We live at the corner of jackson and maccomery with our two little boys Not quite as many as there for But without a car it's like living on an island And i'm here also to ask y'all to build us a crosswalk Cermontine bakery mountain mikes salt alindo Fruit ice cream wall greens and so much more of the city is less than half a mile from our neighborhood If you are brave enough to cross maccomery and jackson That's why i'm here to ask you for a crosswalk At this intersection cars are speeding by upwards of 40 miles an hour as cars head towards spring lake They accelerate past our neighborhood and like erica and her husband ryan I've also seen a number of accidents that haven't quite shown up in our traffic statistics yet Our seniors and our children cannot get to the rest of santa rosa without a crosswalk Those of us that are brave enough to cross the street are risking quite a lot For many of our community, they're just not brave enough to to risk crossing the street And they won't show up in some of our traffic statistics We support both the city and county or county vision zero initiatives However, they're noble however noble excuse me their goals may be We do not want to wait for someone to get hit trying to cross the street and that's why we want you to build us a crosswalk I sympathize with many of the demands placed on our council members and the traffic division All of us want santa rosa to be better However, I strongly believe that helping link the edward farms neighborhood to the rest of the City through a crosswalk. We'll be able to accomplish multiple of our already stated goals Keeping our citizens active Helping grow santa rosa sustainably and improving traffic safety across the city Over 60 of our neighbors have already signed a petition in the last couple of weeks To ask to beg the city to build a crosswalk to make it safer for us to connect whether by foot Or whether by two wheels to the rest of santa rosa And i'm here to ask the same Thank you Good evening mayor members of the council Um, I would just like to say that i'm proud to have endorsed the first black mayor of santa rosa And really proud to be here tonight. Um, I also was hoping that The council and also the people who are present would um Had uh read this article from the sonoma county gazette that my friend sarah wrote and i'd like to read uh some of it for you right now I enjoyed the february editorial theme of we love our pets in the sonoma county gazette Those of us who have animal companions in our lives no firsthand the love joy and deep bond that is shared with our non-human family members The stories were heartwarming and inspirational and in a way to share with the community the importance of love and compassion towards all beings There were also a few articles in the addition about poultry farming and its long history in sonoma county This raised some questions for me about how we reconcile our love for animals With the reality that most of our meat eggs and dairy come from kafos or concentrated animal feeding operations Um, aka factory farms, which are in stark contrast of the idea of love and compassion for all I wonder why we differentiate between a chicken that is a pet and a chicken that is in a factory farm They are both equally equally capable of feeling love joy sorrow and pain It is it that one has been reduced to poultry a commodity and one that has Rather than one that is a living breathing sentient being What I do know is that somehow as a society we have accepted that subjecting a chicken or a duck or a cow or a pig To a life of misery is justifiable if we plan to eat them The reality is that birds on factory farms are deprived of every basic need and instinct Besides food and water even that may be out of reach if they become sick or injured without being noticed Birds that die prematurely usually die slow agonizing deaths many are star many starve or are cannibalized due to overcrowding and stress This has all been documented The industry's loss premature death is around 20 to 30 percent It is more profitable for that many animals to suffer and die than it is for them to receive adequate veterinary care I find it abominable that factory farms are denied That animals and factory farms are denied access to the outdoors Nothing about this is natural or humane despite what these companies promise on their websites and labels And as I speak four animal rights activists are facing trial here in Sonoma county for investigating and exposing The reality that is inside sunrise farms, which is in petaluma and right heart duck farm, which is also in petaluma The activists repeatedly reported violations, but the authorities here in Sonoma county did nothing We cannot claim to love animals But then only love the ones we keep for pets and forsake the ones whose flesh and eggs we consume We've been tricked into believing that this hypocrisy is a necessary evil And that all the money in the world will make it okay And make no mistake factory farming is about money not nutrition um, I would just like to encourage the city council to consider Passing a resolution supporting the right to rescue and the four Activists that have been charged with felonies here. Thank you Next will be bob followed by eric and then alias Not as tall as I used to be My name is bob harder a 93 27 lakewood drive windsor. I'm here to talk about rental housing I realized when I was here last time I have not met most of you and I wanted to give you a quick background I'm a licensed civil engineer and general engineering contractor I've worked with and for the city of santa rosa for over 40 years including as the deputy director of capital improvements and Um engineering for the water department santa rosa water Over those 40 years. I've been appointed by your colleagues city managers To work on a wide range of issues task force and committees ranging from buildings permit streamlining to land use zoning and the development of general plans and housing elements With regard to the housing element that you just discussed recently I've seen the housing elements changed through these years From what I would say is predominantly single family homes To as we saw two weeks ago About a 50 50 split between single family and rentals As houses prices go up people can't afford them. They have to take a rental As you know rental housing is hard to build in santa rosa I've looked At the current situation of rules and regs and fees Compared to what has occurred from the past And I've come up with five things I want to share with the council to consider As a way to write the boat and make rental housing affordable once again One don't give it away. Just say no Two flip the economics Affordable rental units can be very profitable Three don't be fooled by medium and high density black holes Adjust your plans Four get real with rental impact fees They are unjustifiably high And you need to know why Five Ask those who know Building affordable rentals is not rocket science I've elaborated on each of these in a one-page handout, which I'll leave for you. I hope you find it helpful. Thank you Good evening, madam mayor and city council of santa rosa My name is eric alan I work here at our work at santa rosa behavioral health care hospital and uh i'm a future homeowner here as well I'd like to read a letter that I wrote to the vice mayor of pedaluma Dear vice mayor brian barnacle. My name is eric alan a resident of pedaluma since 2018 As a constituent I was hoping to engage in a discussion about an issue that is very important to me And I believe it is in line with your values I have friends facing felonies for exposing horrific conditions and for rescuing sick injured and dying animals inside factory farms These rescues and investigations that led up to them took place here in pedaluma in 2018 and 2019 Preliminary trials recently wrapped up and the folks who rescued and provided veterinary care to these neglected animals Are facing years in prison for acts of kindness and compassion Berkeley san francisco and the sf democratic county's central committee have condemned these prosecutions and put forward resolutions in the support of the right to rescue What needs to what needs to be done to introduce a similar resolution here in pedal here in pedaluma And how can I be of assistance in achieving this? I'm also asking madame mary natalie rogers and the city council of santa rosa to also Consider a resolution in support of nonviolent activists facing prosecution here in central mccounty I have provided the resolutions from Berkeley and san francisco to provide an example of what I hope to achieve Not just for the activists, but for the tens of thousands of farm animals that are here in sonoma county. Thank you for your time It's cool to begin. I don't see the lady over here Okay, uh, yeah, so hey everybody My name is ellie's hinting. I'm a member of the sonoma county black coalition And I just wanted to say mary natalie rogers We love you and we are so proud of you We are so proud of you for your tireless effort And also to you know the other black representatives for your representation and tireless advocacy for our community This proclamation is a really big deal because being recognized although may be symbolic It is important for us to fulfill Our mission and yet and let our younger community members and older communities know that we are here We're not going anywhere And we believe this is our mission for the reason we were put on this earth to help our community Thank you mayor rogers for your courage For you taking these punches sometimes punches you didn't even ask for and getting miscoded by the press But are stepping up to the plate for what's right We just heard today from a young individual that you're motivating So whatever you're doing you're doing great at it and you're having people feel energized or what you're doing And you know keep up with it Just know the community to sonoma county black coalition other members. We have your back Always and whenever you need us will be here for you For the individuals that may think that her comments are exaggerated or uncalled for That's your clue that you may be harboring anti-blackness And for folks living in sonoma county, we are notorious for harboring these sentiments in our schools and offices Which make it unbearable For individuals which results in our high turnover rate for high level black officials Please listen to your colleague and do better And for the folks that heard this young man's story Just got to give it up to you, bro That's very courageous for you stepping up and speaking on what's happening to you and your other brothers on the team And for you to get kicked out for that. That's that's so wrong But you stepping up is cool. You got a great family And I got your back and they love you because they know what you're doing is right So don't stop and I call on you all representatives We all know we're carl lumens at you know, we're hall locals So I really hope that you all contact the school and ask questions about what what this young man's situation is And just make sure that every what's occurred and see if there's anything that could be rectified Because it's our responsibility and That's it. Thank you Do we have anyone else in the chambers that wishes to make a comment? We'll go ahead and go to zoom We have no hands raised and no prayer. Oh No, somebody just raised their hands Esther I am Allowing you to speak And go ahead Hi, good. Good. Uh evening everyone. Um, I just wanted to Uh to let mayor rogers know that I love you natalie fully support you Um, you have my support. Uh, we're here for you and we're so proud of you Um That that's that's all I have to say. Thank you so much Thank you, esther. Thank you for our no more hands raised and we have no more prerecorded comments Thank you and thank you all for your public comments. We did take notes and we'll be following up I would like to look at my colleagues to see if a stretch in bio break is needed and seeing some nodding heads It is six o'clock and we will return at 6 15 to proceed with our public hearings. Thank you Sorry for our tardiness. I won't say any names, but if we can get one more person Then we can proceed All right, we are returning madam city clerk. May you please call the roll Council member stab Here council member rogers Council member okrepki here Council member fleming here Council member alvarez Vice mayor mcdonald here Mayor rogers present Let the record reflect all council members are present with the exception of council member rogers Thank you Item 14 report items. We have none. We'll be going to our public hearings due to the number of people that are here We are going to flip the public hearings and we will take 15 Point two first And then proceed with 15.1 Madam city manager Thank you. Item 15.2 is a public hearing adoption of master plan amendment for south davis neighborhood park sequa zimp Deputy director of parks jen santos will present and jen can you please introduce your team? Thank you Thank you Hello mayor vice mayor and council members i'm jen santos with deputy director for parks and with me today i have emily ander our assistant parks planner As well as brianna morrison from carlo macy our consultant who helped us with all the public outreach for this Project as well as they are working on the future construction project as well So i will turn it over to emily and brianna to get us started Good evening mayor rogers Vice mayor mcdonald council members. I'm emily ander park planner assistant And as jen said i'm here today with brianna morrison from carlo macy the project's consultant firm And we're pleased to come before each night to share the master plan for south davis neighborhood park South davis neighborhood park is located in the southwest quadrant of santa rosa It is at the intersection of highways 101 and 12 as indicated by that pink star And it also resides in council district one In 2021 the city was awarded 285 291 dollars from the state's per capita program To replace the playground equipment At the park the play equipment is 21 years old and no longer meets current safety standards Although the state funding is limited to replacing the playground equipment staff felt that it was the right opportunity to engage the community In an update to the park master plan So the park reflects the neighborhood that lives there today and uses the park today Additionally having a recently adopted master plan allows staff to look for and apply for Grant opportunities to develop other requested amenities in the park The goals of the project are to update and amend the 2003 master plan for the park with community input Design and construct a new playground before the end of the year That's just 10 short months away And finally the master plan and the park improvements must provide for proper safety accessibility equity and connectivity During the 10 month master plan process. There have been seven opportunities for community input both virtually and in person Including a park input day with students at luther burbank elementary And an informal meeting with the neighborhood on the east side of highway 101 from the park Today's public hearing is the final step in the master plan amendment process However, due to the grant short time line carlyle macy has begun Work on the construction documents to ensure construction of the new play area occurs before december 31st We use the following methods to inform the community about the master plan process And to encourage participation Signs were placed in the park at nearby parks and at the elementary school and across the pedestrian bridge from the park There were nine notifications in city connections There's a park projects web page for the park There was a flyer distributed by the south davis neighbors At a general plan update meeting and by a parent square to the elementary school community Um as well as meetings posted on the city's social media Direct mail postcard to 1900 residences And emails phone calls word of mouth with um the elementary school rosalyn cbi and community members I'll now turn it over to brianum To talk about the existing park All right. Thank you. Emily. Thank you council I'd like to briefly introduce you to south davis park Walk you through the design process to date and then present our proposed amended master plan and the community feedback that informed it south davis park Shown in the center in yellow is bounded on three sides by major transportation routes highway 12 to the north 101 to the east and the smart track to the west The inner yellow circle shown on the drawing is a quarter mile radius, which is a five minute walk Uh the larger circle that goes off the page is a half mile radius or a 10 minute walk Which is the typical neighborhood park service area You can see that a lot of this park service area is east of 101 or north of highway 12 A pedestrian bridge shown as the pink dotted line connects the park to the neighborhood at east url and south a streets This plan also shows that there aren't many other parks in this area south of highway 12 So now we've zoomed in on the park and rotated the view so we're looking east Which has 101 at the at the top South davis park is named for the street that borders its western edge and is 1.34 acres and very linear The park starts at the end of barnett street on the left and stretches along 101 to threes a street on the far right The park is one block away from all of street shown on the bottom Which is one of the ways to cross under highway 12 The solid pink line represents sidewalks which are not continuous to or along the length of the park There are three main amenity areas the north end which has a playground and picnic area The center with a basketball half court and access to the pedestrian bridge connection And a large lawn with picnic area on the south East of 101, there's an empty triangular lot which was considered for inclusion in this master plan in the early stages You'll see that as I progress the slide show At the boundary with highway 101, there's a corrugated still fence on the north end And masonry block sound wall that starts at the basketball court moving south The area between the block wall and the recreational lawn where you see all the trees is caltrans right of way This is the existing park master plan With the exception of the chain link fence under the pedestrian bridge and the second basketball half court at the end Of carrington street. This is more or less what the park looks like today We developed three Neighborhood, I'm sorry. We developed three master plan concepts each focusing on a theme We felt responded to initial neighborhood feedback we received and with a goal of eliciting very strong responses from the neighborhood Concept a shown here focused on active recreation and gaming including ideas like multiple sports courts fitness stations and even a skating spot Concept B focused on this the strong sense of community in this park and neighborhood And opportunities for connection. So it includes amenities like public art Lots of seating and picnic spaces and a community garden concept C Shows that uh, let's see Let me start over In our first survey feedback was that bringing kids to play and being outside in nature were the Main reasons people visit south davis park Likewise the most appreciated features in the same survey were play equipment and the abundance of trees In response concept C focuses on the top uses of nature and play This concept is most similar to the existing park But with upgrades and enhancements like more picnic spaces native plantings and an expanded play area After receiving feedback on the concepts, we developed this draft master plan It's primarily based on the nature and play concept with some of the highly rated elements of other concepts incorporated in In this draft We proposed that the area at the end of carrington street and the east neighborhood be flexible spaces Which respond to future community needs? However, we depicted them as a pickleball court and a community garden in the graphic We also added a walking path around the playground Thanks, Emily Based on feedback from the draft master plan. We've made some revisions and additions to the plan The biggest change is that the area east of 101 has been removed from the master plan This was a direction from parks department staff because they want to review this area separately from south davis park We of course have all of the design ideas and the community's feedback for this area So hopefully it's useful for those future endeavors with the neighborhood On the proposed master plan We've also added some notes and legends to help this make it a useful guiding document for the city So now i'm going to walk you through some of the elements One major element of the master plan, which is hard to see in plan view is related to the existing steel fence and eucalyptus trees The neighborhood supports the steel fence eventually being replaced with a masonry block wall Which would require coordination with caltrans And the existing eucalyptus trees being removed The master plan illustrates the steel fence as a new block wall Which will improve sound levels in this area of the park and provide additional safety The existing eucalyptus trees along the steel fence are not in great shape or are dead So the master plan depicts them as removed We're also showing fencing under the pedestrian ramp. That was part of the 2003 master plan And an element that was requested by the neighborhood for safety The play area here is generally in the same space as the existing playground But we've expanded it to fill in all the spaces underneath the trees Because the play area is very close to the road where a lot of people park We received feedback early on that physical separation Like a fence or low wall was desired at the playground to create a protected border for small children or those with special needs Fencing is provided between the road and sidewalk to enclose the play area and sections of walls at seat height Which is about 18 inches are provided around the park perimeter to provide plenty of seating opportunities and additional elements of play The walking path added in the draft master plan was very popular. So we included it here It creates a loop under the trees that parents or guardians can use To walk while so keeping an eye on their kids Low baller lights are added to provide just enough light to discourage late night lording And since the city has the funding as emily mentioned for the new play equipment We we asked a lot of specific questions about what the neighborhood would like to see Neighborhood feedback showed a preference for naturalistic and modern play equipment With a lot of traditional elements like the spinner cup in the picture But also big and exciting pieces like the green twisty rope climber The play area is very generous And even with working around the trees were creating a really cool place space for the neighborhood In our surveys, we tried to get ideas of what sport or gaming features besides basketball the neighborhood would like to see There was big support for exercise and fitness stations But also for other games and activities The master plan proposes that the existing block wall could be painted for wall games And the court could be resurfaced and re-striped to accommodate schoolyard games as well as basketball or other games I also wanted to point out that the existing basketball court is actually the dead end of Earl street So there's currently curb and gutter on both sides of the The court and so the master plan proposes Building new curb and making a sidewalk connection So you have contiguous sidewalk across the front of the park The master plan also shows a pretty loosely defined picnic and gaming area with some Tables dispersed under the trees and also on stabilized surfaces for accessibility The intent is to leave this pretty open to interpretation so it can be designed to support whatever the Is most needed and requested in the future I mentioned in the draft master plan that we had identified this space at the end of Carrington street as a flexible area But depicted it as a pickleball court Based on the community feedback we received We revised the graphic to be non-specific The space could fit a number of activities that the community supports like pickleball or a community garden or a skate spot But what ends up here will be based on future community needs at the time funding is available We do think regardless of the activity some additional low-level security lighting would be beneficial here Early survey results indicated interest in new park features such as barbecue grills community gardens Pollinator plants sports courts and public art These elements weren't always the number one feature, but they were consistent and had high levels of support Seeing that we wanted to provide space in the master plan for barbecue pits and picnic areas separate from the playground and gaming areas The community also really liked the idea of native native plantings and responded They would be willing to volunteer to maintain such areas. So we've included some native plantings on the park south end And finnish stations received consistent support So the master plan proposes some locations on the south end along the new and existing sidewalks nestled in the trees This is the official full graphic for your consideration It includes a symbol legend of the various plan elements and description of the features that i've just described to you And with that i will turn the presentation back over to emily. Thank you. Thank you rihanna The recommendation staff puts before you today is It is recommended by the transportation and public works department that the council conduct a public hearing And thereafter by resolution adopt the park master plan for south davis neighborhood park to include a revised playground area picnic tables barbecue areas Game tables walking paths updated sidewalks a renovated basketball half court security lighting fitness stations native planting areas and space for future activities So with that, um, we will open the floor to questions and thank you for your time Thank you for the presentation council. Do we have any questions of staff? council member alveras First of all, thank you for moving this project forward And i'm seeing that we didn't get as much resistance as we have with other product Uh projects and i try to say that with the straight face. I'm sorry um Lighting I heard low-level lighting. What about high-level lighting? I know that lighting is the biggest deterrent when it comes to uh After our activities and this park carries many names and then i'll behoove It being a park that's that's decent And i'm wondering if if it's possible as we don't have protected species I imagine on this park and we have a freeway that's adjacent We have a large wall that separates the noise of the freeway To the to the neighborhood and i'm wondering if it's possible to really keep this park late As much as possible and so there's nowhere To hide And I do see that there's removal of eucalyptus trees that definitely need to go Although it's sad to see any tree leave But I do see the the purpose of that And um crosswalks Is there any intent for a crosswalk? For the community to be able to safely make it across the street So there is existing street lighting along south davis street and what we're proposing is supplementing that with Additional low-level lighting pushed into the areas that currently people hang out in so the area underneath the existing redwood trees On the on the north end of the park where the playground will go We are proposing in the master plan some low-level lighting sprinkled in that space So it would illuminate it so you could see if someone was there But uh, we are trying to be sensitive to the people who live across the street So we don't want anything so bright that it's uh shining in their their windows at night One of the gentlemen um has trouble with the sessions climbing center light So we we're trying to be sensitive to that And hopefully one of the solutions would be to point the light from the street Towards the brick wall Opposed to having it from the brick wall towards the homes that sit across the street, right? in regards to the the crosswalk so, um we are currently working on the construction drawings in tandem with this project um and We are trying to set up Accessibility so that in the future when there are sidewalks and connections on the other side of the street Which is outside of the scope of the park project That we could make a connection across the street It's I mean, you know that the neighborhood doesn't have very good sidewalks or connections So it's a bigger project than the I think the park can take on but we are trying to set it up for that And I'll just add it is part of the master plan to continue on with the future sidewalks But the scope of this project was really to change the playgrounds in the park as the number one thing to do And so it's in the future scope when there's additional funding So we'll make sure put a little asterisk right there for the future Needs of the park being that crosswalk will follow those flashy lights and those are whistles, right? Thank you Nice mayor mcdonnell Thank you, and thank you for your presentation. This is really exciting to see this park go in I just have a couple questions How many skate parks do we actually have in the city of santa rosa? I know that that was one of the preliminary discussions Do we have just one other over by folton road or is there a couple of them? We have one a full blown at youth community park and then a skate spot at bare farming gardens Okay And then my other question is as we continue to develop parks Do we have it in the budget that will be increasing Park maintenance staff or is that be part is that part of the discussion already? Maybe director santos can tell me that Sure. Thank you for the question. I appreciate it. This park is already existing So we already have adequate maintenance at this park, but as we have future parks and we're bringing in new parks Where there's new spaces Additional amenities that were envisioned We will be bringing back the conversation about how to include maintenance costs in that but for this one We are good with the same type of amenities going in just new Thank you for that clarification. I appreciate it Are there any additional questions? Seeing none, we will now open our public hearing madam city clerk We are now taking public comments on item 15.2 If you are in the chambers and wish to make a comment and have not provided your name to the administrator At the top of the chamber, please make your way to the podium I'll first be calling on those who have signed up to speak If you are participating via zoom, please raise your hand if you are dialing in via telephone Please dial star nine to raise your hand You will have three minutes for your comment and a countdown timer will alert at the conclusion of that period So for first, we're going to have sherry and then lorna The other direction allow lorna to go first. Sure. Thank you Hi, my name is lorna deets and I live at 507 Earl street, which is on the east side Lorna, I can't sorry to interrupt. Can you get a little bit closer? Okay, Mike better Is that better? Is it on? Is that any better? Okay. All right, can I Look there for three minutes. Okay. My name is lorna deets and I live at 507 Earl street Which is on the east side of the pedestrian over crossing to the south dathas park Tonight, I'd like to discuss some words or concepts starting with the letter h Hope hard work healing and help this may not seem to relate To the park here, but I hope you'll stick with me Uh, first, I think we need to address a word you all know by now and that is transparency I attended all the in-person meetings And virtual I zoomed I listened except for the one, you know for the kids at The elementary kids at luther burbank And up to actually and including this slide presentation The project included our side of the park that triangular city owned lot and It was dropped sometime in november without a full explanation of why And I'd like to know what the city's vision is for that lot now I always thought the master plan was a vision of what could be But once again, I feel like the city Has none for that lot and it's been years. Now. Let me rephrase that decades That that lot has sat unused and is gone from bad to worse Sorry Which brings me to the first word hope You know hope is that persistent stubborn Conviction That the welfare of the community is worth struggling for hope is a steadfast vision Of a world that is steeped in healing a wholeness Even though the evidence before you states otherwise We especially the children and youth that live in that disadvantaged neighborhood Surrounding that park Need a powerful and shared hope for change A common ground upon which to meet Where all are welcomed That's why I go up there. That's why I have gone up there for the last two years and picked up on the crosswalk and in the park and in that Abandoned area why I have swept the streets People at Public works know me by name and I know them by first name by now too We need a common ground in between The east side and the west side A common ground upon which to meet where all are welcome But we can't have that happen Without a little hard work and that's what I started doing. Oh man. Is there any way I can continue? No, thank you though. Thank you I also live on Earl street at 421 Earl street And thank you city manager and madam mayor city council and eddie our district representative um Like lorna said we want to kind of beautify our neighborhood a little bit and make it Less look less abandoned down at that end of the street um I'm a native born santa rosen born here in the early 40s My parents met at santa rosa high and I've seen a lot of change over these years I purchased my home in 1981 on Earl street raised my son there We've worked with our city police department our neighborhood watch We're part of the neighborhood watch program Public works and city council over the years on behalf of this little neighborhood community And it's shifted and changed over the years Some renting some purchasing Always with a desire to improve this little two block street that dead ends at the 101 freeway And the catwalk there that goes across to what you've just seen for the master plan I did send an email to emily ander and to urney eddie excuse me And hope you've had a chance to look at some of those pictures of what that looks like right now the broken and fallen and dead trees And lorna is constantly filling her own trash bin With garbage that gets deposited and left down there and we've noticed That when an area appears abandoned It becomes a magnet for mischief of all kinds and dumping down get around for trash Tagging a place where homeless have been setting up camp and we've worked with Catholic charities and the police department In that regard We have over the years tried to maintain this space on our own Notice the photos in 2009 and the city did bring us a dumpster and some tools for us to clear what we could Caltran Kindly removed the chain link fencing and gave us some redwood trees for to help Buffer the sound on the freeway And they're still there, but you can't quite see them. They're all in this mess But in 2013 lisa grant from the city parks helped us get the wood chips to spread over in the area They're also in the pictures there you know we're We'd like to adopt a green space join the green space program but we can't Cut down trees We can't Do the heavy work? Thank you for your time. Do we have anyone else in the chamber who would like to make a comment? Seeing no one we're going to go ahead and go to our zoom callers Thank you, we're going to start with mike Mike i've enabled your permissions to talk Go ahead whenever you're ready. We're going to follow with margaret. Okay. Hi. Can you hear me? Yes, we can. Great. Hi. I live in the vicinity of the corner of carrington in south davis street for about 10 years now and I just have a few concerns Just based on my experiences living here And I didn't see any real a discussion And maybe I missed it about And I understand that we're limited this with space for parking But then as people know in that neighborhood You know it's high density living there's a most houses at least on carrington have a second unit Parking is very limited on that street So, you know when there's our vents at that park, you know the overflows into our neighborhood and parking basically becomes non-existent Including the blocking of driveways. So you can't even get into your own driveway. So it's a little concern for parking You know over the years, there's been an increase obviously in in campers In in the garbage and and and whatnot that comes with that. So, you know, I'm concerned about A potential increase in that But the the main item that I'm concerned with that it was brought up earlier was the night activities the illicit activities that happen at night Um, you know, and it's quite evident in the morning when you get up and you see the beer cans and in some cases hypodermic needles in the garbage That's left behind so I it just It makes me a little bit leery of anything that could encourage Additional night activities if you want to call that To occur there and and we talked about security lights and whatnot So I just wanted to highlight just a few concerns. The last item is that there is a potential path planned Near the corner of Carrington in south davis to go around the The barbecue area and the the mixed use play area My concern is is that trees would be removed. They provide both They help with the noise from the freeway, which is obviously quite loud But also a number of structures have gone up Across the freeway that are two or three or stories tall with bright lights That the trees do help hide That but you know at certain angles It I believe it's a climbing structure is the one that recently came online Very very bright lights That the trees really do help camouflage. So those are just some concerns that I just wanted to share With with you folks. So thank you for that and speak Thank you mike Margaret I've enabled your permissions go ahead whenever you're ready Hey, good evening. I just wanted to say That we're excited about the plan that is in place They had a lot of meetings that we were able to attend and give feedback And it looks great. It looks exactly like what we had discussed I know a lot of people wanted the zipline. I wanted the zipline, but we can't have everything the idea of a skate park sounds lovely Just a little one that would be a really nice addition and I did like Mr. Alvarez's idea about brighter lights kind of shining towards the Freeway, I know at night sometimes I have to park a couple blocks from my house I'm right at the corner Barnett and south davis and it can be really Dark out there. So I just think that that could be a good idea as long as as the the ladies who put this together We're saying it doesn't shine Right into the houses, but I did want to just say thank you. They've done such a good job Putting this together. Thanks Thank you, Margaret We have no other zoom hands raised and there are No reported comments for this item With no one else in the public wishing to make a comment We will now close the public hearing and I'll bring it back to the council for any final questions or comments Seeing none this way councilmember Okrepke Thanks, uh, just to address the the public commenters concerns Um, I know the answer this but I can you just explain the difference between the intentions of a neighborhood park versus a community park? Um, a neighborhood park is meant to serve about a half a half mile radius around the park It we we consider that excluding the barriers to access and this park has a lot of barriers to access with highway 101 and highway 12 um there um, and they generally only would generally only have security lighting um, and they generally don't have restrooms and they generally don't have specific parking Um, except along the streets because the intention is for people to be walking directly to the park rather than to be driving to the park Um, which accounts for both the parking and for the restroom the lack of the restroom facilities Whereas a community park is really the intention is for it to serve a much broader base of the community. We say a mile A mile radius from all the park boundaries um, but really a lot of our parks serve a greater part of the community than that because We have like only ridgeway and a Finley aquatic center. So they serve the entire community rather than just the one mile radius Um, but they also have parking at them. They have lighting on like the fields. Um, so there can be evening Evening activities And they also have just a lot more activities In them Does that help Are there any additional questions or discussion from council seeing none council member alvarez? Can you please make a motion? Thank you, mayor I do need glasses I would like to put the resolution uh forward. It's a resolution of the Resolution of the council of the city of san rosa Adopting a master plan amendment for south davis neighborhood park to include playground areas picnic tables and a barbecue areas Game tables walking paths updated sidewalks a renovated basketball half court Security lining finish stations native planting areas and space for future activities and wave further reading of the text second We have a motion from council member alvarez and a second from council member olcrapki council member alvarez question native plants Is there a signage that can accompany the native plants So that people that visit the parks know the name of them and I know that we were working with something at the at the Make me in burbank park where we actually stated the names in three languages english spanish and the native Language as well. If that's something that we could look into. I greatly appreciate it. Thank you Thank you, mayor councilmember rogers I love that suggestion councilmember and I actually think that also sounds like a great youth partnership opportunity And I just want to point out for the record that you did not slip a zipline into the motion when you made it So i'll be very happy to support Councilmember alvarez Hopefully there's a swing Thank you Is there a swing? Can I say that there's a zipline as part of the playground? That's our intention and there are swings as well Thank you any more discussion All right Seeing none madame city clerk. Can you please call the vote? councilmember stapp I councilmember rogers I councilmember olcrapki I councilmember fleming I councilmember alvarez I Vice mayor mcdonald I Mayor rogers I The motion passes with seven ayes Thank you very much for the presentation and your hard work Madam city manager, can we go back to 15.1? Which will be our second public hearing of the evening Great. Thank you. Item 15.1 the home investment partnership american rescue plan home arp allocation plan sequel exempt Mark hughes program specialist from housing and community service will present the Will present the report Good evening mayor council members. I'm nicole del farantino. I'm the housing and community services manager for the housing trust division And tonight we have our public hearing for the home investment partnership american rescue plan Also known as home arp allocation plan mark hughes program specialist will be presenting Good evening, madam mayor and council members The american rescue plan act of march 20 or march of 2021 Established the home arp program That program allocated five billion dollars to provide housing services and shelter to individuals experiencing homelessness and other vulnerable populations The city was allocated 2,737,433 As an entitlement jurisdiction We can use up to 15 of that grant award for administration Home arp funds are restricted to be used for four eligible activities Those eligible activities are tenant based rental assistance, which functions similar to a housing choice voucher development of affordable housing supportive services such as job training outreach health services housing navigation and case management And acquisition and development of non congregate shelter units For projects similar to the home key projects such as the gold coin motel And the keratoss center Furthermore the home arp funds must be used to benefit individuals and families who are homeless at risk of homelessness Fleeing or attempting to flee domestic violence Dating violence sexual assault assault stalking or human trafficking Other populations at risk of home homelessness due to housing instability And veterans and families that meet one of the proceeding criteria To access the grant award The participating jurisdiction must go through a public consultation process That public consultation process is meant to inform the allocation of the funds And the allocation plan must also include a gap analysis and needs assessment So as part of our public participation process housing community services staff Consulted with the following groups the continuum of care Homeless service providers the housing authority Veteran service providers other local jurisdictions Fair housing advocates domestic violence service providers and service providers for persons with disabilities We are also required to hold a public hearing to solicit feedback and encourage public participation So during our planning process staff did engage in a broad public participation process which started with Bringing the home arp grant award to the housing authority in november of 2021 We then held a public meeting in december of 2021 Which was noticed in the press democrat and la vase And there were local stakeholders and members of the public that attended On february 23 of 2022 staff presented with the sonoma county community development commission to the continuum of care board And at that meeting the continuum of care board suggested that staff for both The city and the county wait to continue development of the plan until the 2022 point in time count was released On may 26 we had a our first in our series of round table meetings for stakeholders Those were held in jointly with the cdc In june we held a round table meeting for service providers that serve Victims of domestic violence again that was jointly with the cdc In october we held our last round table meeting which was for service providers for homeless and veterans groups Yesterday we did go before the housing authority as well And collected some feedback from them And then the public participation process will end with the public hearing tonight Staff received a lot of valuable feedback from the stakeholders and the community The most common feedback we received was that the greatest impact for the use of funds would be to allocate towards supportive services with a Focus on homeless prevention and housing stabilization We did receive some feedback from affordable housing developers that the one-time nature of the funding would have less of an impact for development of affordable housing and the relative small amount The needs assessment and gap analysis shows that more people in the city of santa rosa are experiencing homelessness than shelter beds available Over 7300 households are at risk of homelessness In the city due to housing instability The 2014 to 2018 american community survey estimated that 47 percent of santa rosa households over pay for housing And are experiencing severe cost burden So the allocation plan was compiled using some Suggested data sources from HUD those data sources were the u.s. Census Bureau The continuum of cares housing inventory count the comprehensive housing affordability strategy The american community survey The 2022 sonoma county point in time count as well as the 2017 violence profile of sonoma county And also, uh, we did source some of our data from public input and stakeholder data as well So from the public participation and consultation process The use of home the home arp award is recommended to be allocated towards supportive services Housing community services staff proposes that a request for proposals rfp processes used to select sub recipients And the plan is due to be submitted to HUD by march 31st of 2023 Feed feedback from this public hearing will be incorporated into the draft plan And delegation of authority is needed for the city manager to execute program related documents So it is recommended by the housing and community services department that the council by resolution One authorized submittal of the home investment partnership american rescue plan home arp allocation plan To the u.s. Department of housing and urban development Incorporating comments received at the public hearing and to Authorize the city manager or their designee to execute the funding agreements with HUD and any additional documentation Required by HUD to implement the home arp program And at that at this point we're happy to answer any questions Thank you for your presentation council. Do we have any questions of staff? councilmember o'crapki Thank you very much I see the regulations say that the Up to 15% of the funding can be used for administration Staff is recommended using all 15% of that is the expectation that it will cost that much that the whole 15% will be used And if not, you know, let's say 10% is actually used we have 5% left over what happens with that Yes, thank you for your question. Right now we are anticipating the full 15% for administration This program is can has that Potential to be a multi-year program So funds need to be expended by the year 2030 and with that sort of timeline We need to make sure that we have the bandwidth to continue administering the program The length of the program will depend on the rfp submissions that come in From that solicitation and if we get to the end of the road on this Grant program and there is excess funds There's always the option to do budget amendments if we need to put more money back into the community Thank you Are there any additional questions from council? Seeing none, we will now open our public hearing Madam city clerk We are now taking public comments on item 15.1 If you are in the chambers and wish to make a comment And have not provided your name to the administrator at the top of the chamber Please make your way to the podium. If you are participating via zoom, please raise your hand If you are dying dialing in via telephone Please dial star nine to raise your hand You will have three minutes for your comment and a countdown timer will alert at the conclusion of that period Seeing no speakers in the chambers Do we have any speakers on zoom? We have no hands raised in zoom and no pre-recorded messages We will now close the public hearing. I'll bring it back to council for any final comments Seeing none council member Fleming if you would please make a motion Thank you mayor and thank you staff for your hard work on this I know it's going to impact in a positive way the lives of many folks And so with that i'm proud to bring a resolution of the council of the city of santa rosa Authorizing submittal of the home investment partnership American rescue plan allocation plan to the u.s. Department of housing and urban development And delegating authority to the city manager to execute the funding agreements with hud And any additional documentations required by hud implement the program and waive further reading of the text second Sorry, where'd that come from The second Oh, thank you. We have a first from council member Fleming and a second from council member staff Madam city clerk may you please call the vote council member staff I council member rogers I council member okrepke I council member fleming I council member alvarez Vice mayor mcdonald I Mayor rogers I the motion passes with seven eyes We're gonna thank you very much for your presentation Battle mayor, can I just say thank you to mark for job well done? I think this is his first time at the dais great job. Oh, thank you for being here job. Well done. Thank you I was gonna ask really tough questions and I thought that would be mean First time but don't let it be your last. Okay come come back and visit us Uh, we have no written communication. So we'll go to item 17, which is our public comment on non agenda Matters, this is an opportunity for the public to speak to the council on matters not listed on this agenda But which are within the subject matter jurisdiction Um, if you are in the chamber and you would like to make comment Please make your way to the podium I am seeing no one make their way to the podium. So I'm gonna kick it. Oh one. No, I'm gonna kick it over To our zoom host. We do have one person who had put their name in is erica here Seeing that she's not here To our zoom host We have no hands raised and no prerecorded messages Perfect. I think what everyone is waiting for is item 19 and that is the adjournment Of the meeting. Thank you so much. Have a great night