 committee in the finance committee to order. First of all, the minutes. Do I have a motion on the minutes? Okay, let me get a motion first. Okay, you're right. I'm sorry. Ken. It was the client budget was approved, not the police on page two. Thank you. Okay, are there any other corrections? Mary Margaret, you see right above maintain them just under the $40,000 request. Thank you. Okay, are there any other corrections? Okay, Peter, under reevaluation, this subspecies don't match up to the 50,000 ever quality review of industrial 2530 4055,000. If that's what that you're I mean, that's what he said, though. You're concerned about that. We can just take the detail out. Yeah, just take the dollars out to break down. You may. Yeah. Okay, are there any other corrections? That is, you're here in the harbor. You see? Okay. Okay, go ahead with motion. So move second. Second. Okay, there any further discussion or corrections? Okay, all those in favor of the minutes as corrected, please say aye. Opposed? Just a couple of quick things. Anybody? Everybody has their finance committee handbook from the state association. I've got a couple more copies. So I'm assuming everybody has them now. If you don't, you know, see me at the end. Conflicts of interest. I think these have got to be done by early April. So if you've got them done, print them out and be careful when you print them out. Sometimes weird things happen. But print them out. Save a copy for yourself and let me have one. Okay, on the calendar. Just quickly. Does everybody have one of these? Okay. Um, gotten almost everybody back on these Saturdays. And I'm hoping we won't have to do any. There will be no meeting this Saturday. So just cross off Saturday, the 7th. And I will leave the 14th and 28th open. If we're meeting the 14th, I'll let you know next Monday. We've lost three days. But then again, the warrant is not all that huge. So on that, the last meeting sort of work meeting will be March 30th. So I want to get everything wrapped up by the 30th. There will be no meeting on April 1st, 6th, or 8th. No meetings on April 1st, 6th, or 8th. There will be a tentative meeting on Monday, April 13th. Okay, so no meeting the 1st, 6th, or 8th tentative meeting on the 13th. No meeting this Saturday. And we'll see how we get going as far as the 14th or the 28th. Okay. Today, the major business is Minuteman. And so we have here the superintendent and finance director Kevin O'Honey. Kevin, I've known Kevin O'Honey and I've known you. Okay. To do a presentation on the budget with after we finish that, which is the main business before us, he could go through some areas on the on the building project and where that stands and take any questions. So Edward. Thanks, Alan. Thanks for letting us come here tonight. I'm gonna I'm fighting kind of a cold. Can you hear me? All right. Usually that's not a problem. The first 15 slides are pages one through eight on the hand on the PowerPoint focus on the budget. We also have some copies of the budget book back that we sent you a link to and if anyone would like them, we can really have about 10 hard copies. The rest we sent to you electronically. And then there's a number of things we could talk about after the budget. So on page two slide for our overall budget is up less than 1% 0.9%. And of course, the final budget numbers in terms of revenue would be finalized when the governor's budget comes out soon, we hope. Or maybe we don't hope. On page five, you'll see some of the impacts to the FY 16 budget. It's the first budget really where we're beginning to implement the vote of the school committee to create a smaller school of 628 pupils. Under the new educational program plan, we're implementing 16 programs. We're closing three programs. The FY 16 budget is the first time we will have established an OPEP trust and make a contribution to it of 50,000. Relatively small contribution, but nonetheless, we're working towards that liability. We're continuing to fund critical repairs to the building. Our health insurance, we're anticipating a 7% increase. And we're in the process right now of re bidding our transportation route. With 16 towns, we have quite an expensive transportation budget relative to some other regional schools. And that's the FY 16 budget. There have been some revisions that were I don't want to say imposed, but I'll say imposed upon us by the Department of Education, where for member communities, there'll be no individual special ed assessments. Special ed is part of our overall operating budget and will be assessed as part of the general operating assessment. Non resident communities will continue to pay an additional assessment for special ed of $4,500 per pupil. And that's based upon a formula that's really based upon last year's actual expenditures on special ed for non residents. On page four, slide seven, I wanted to bring up some impacts beyond FY 16 in terms of budgets for FY 17 and 18. As I said, we're continuing to move towards the smaller school enrollment of 628 and 16 programs. What that means is that it will have cost implications basically based upon the Department of Ed's procedure for closing a program. Any freshman or sophomores who are in a program that's closing minimum is required to provide that full program until they graduate as seniors. So we're not going to be admitting students to those programs, but we're still going to be carrying those program costs, which are largely as you can imagine staffing costs. So there'll be a an impact in 17 and 18 regarding those closures. Okay, which programs are being closed? We're closing marketing. We're closing telecommunications. And this year, drafting was finally closed. And we're merging two programs into other programs for, for instance, heating ventilating and air conditioning will no longer be a standalone program. In the smaller school, it will be part of the plumbing program. And our metal fabrication and welding program will become part of a new program of advanced manufacturing. Slide eight shows overall enrollment. We had a dip of about 2526 students from member towns, overall a reduction of about 40 students from member towns and nonmember towns this past October one. When looking towards next year's enrollment were, as I said, we're in somewhat of a difficult position where we're contracting the size of the school yet we're still trying to maximize enrollment, we're seeing a lot more interest. So just aside, there's no slide about it right now. We're seeing a markedly increase in interest from our member town, middle school families, we've had over 300 eighth grade parents and students visit the school in tour days, open houses. I had a superintendent's dinner for middle school parents a few weeks ago. And shadow days where students come and will spend a full day at the school. And last week during vacation week, we had a very successful girls and STEM program for girls in primarily seventh and eighth grade. And of the 30 students, I believe 28 of them were from member district communities. And that resulted in a couple of applications to Minuteman for the coming September. So we're seeing some some very critical enrollment, positive interest in Minuteman from our member district communities. Comment on why? I think there are three reasons why one is the perception of career tech ed overall is improving. If you look across the Commonwealth, the number of students on waiting lists at vocational technical schools has increased. I read an article just today that was published in the Worcester paper there, where they looked at Central Massachusetts vocational programs. And across the Commonwealth, there are 4000 students on waiting lists. So I think the perceptions of the negative perceptions are beginning to change. It's not what vocational education was just 15 years ago. My parents are really seeing the value add of hands on contextual experiential learning program. So I think that's one reason. And of course, you may know Minuteman has been featured on a number of national media stories in the last this fall, we were on NPR, we were on Marketplace, um, Nesson, the TV folks were there for our Girls in STEM program. We've been featured in a new book that was published by called Job View, about apprenticeships and vocational technical education. So we're seeing some some changes in how people view what we do. I'd say the second thing beyond the perception changing is that we're doing a much more focused and intensive strategic plan, we're implementing it now around marketing, recruitment and retention. Retention is is a key factor. And we're working with a national expert is that his name is Mark Pernum. And he's had a tremendous amount of success around the country in working with schools like Minuteman and improving their percentage of eighth grade applications. Because when we look at that number, and this is the third reason, I think if we look at just the numbers. In the district of Minuteman, as it currently is configured, there are between 37 and 4000 eighth graders every year. Historically, we've averaged less than 4% of those students have applied to Minuteman. On the average, a suburban vocational schools application rate is about 7%. If we hit 6%, within four years, we'll have a school of over 600, just with member district communities. And Mr. Pernum has seen the the data around the number of eighth graders, and he feels it's a target rich environment. So we're optimistic about about the enrollment going forward. And if we're fortunate enough to get a renovation, I think that will just help. But I don't think it's the only answer, or nor do we consider it the only answer. And those member towns include grad students, post grad students? No. In the some of these numbers here, they do though. Well, yes, I was thinking the overall enrollment, the overall enrollment includes post grads. Yes, on the next page, you can see just the high school enrollment. Grades nine to 12 after four years of increasing, we had a slight drop this year in our freshman class. And then below in slide 10, you can see the Arlington enrollment has been up and down but steadily over 150 for the last two years. The Arlington assessment is up about $230,000, even though enrollment is down slightly. And as you recall from these discussions, that's because the overall enrollment went down and Arlington's share has gone up slightly. And the total assessment is for about $4 million for 152 total FTE students. And that increase in the I should say our budgets up only 0.9%, which is good. And it's reflective of us going towards a smaller school. But in assessments, the member towns is up by 5.9% overall. And that's due to a change in the revenue, which we see in slide 12. We're anticipating some slight increases in revenue reimbursements from chapter 78 and transportation aid. But we're seeing a large reduction in non resident tuition. That's due into the overall enrollment down for non residents as well as the commissioners moving forward with the reduction of out of district tuition rates. Currently at 142% of foundation down to 125% of foundation. Yes. Sure. Up to through the chair, I guess. Maybe you are very addressed and understood, but why is the non resident tuition that I mean, non resident tuition down? The commissioner sets the tuition rate. So that the right now we're charging about 18,300. That's the maximum allowable per pupil. That does not include to it. Transportation that does not include special education costs. That's the base tuition rate. Next year, we're anticipating and the commissioners confirm that that he's going to reduce that again. And I forget what the dollar ends up about 18. It's about it's probably about an $800 to $900 reduction from where it is this year. What is the rationale for that? To speak candidly. It's political pressure from the big cities around around us, who send us a lot of students. Is the numbers down as well? The overall numbers of currently they're down a bit as well. Yes. percentage relative to the overall is inconsistent with everyone or it's a total of 25 students out of 330 to about eight or nine percent. What is what is the total amount that a non resident student would pay you? What would be the total income that you would get for non resident students? Well, if you figure about half of them on our Iran IEPs, it'd be about 2122 thousand. Roughly. Plus transportation, but we don't provide that. So that's paid for by their sending community in some way. You finished on? Yes. Yeah. Okay, Dean. Okay, so going back a couple years, maybe even a few years, there was a period of time where the current year tuition line was very large. And the prior year tuition line was small. We have discussions here about how there was a policy shift made. And I remember it quite well, because we got hammered over it, which is part of the reason we had those large increases where the whoever it is up at school committee, whatever made this decision to stop relying on current year tuition. And they started relying on the prior year tuition. And there was a whole rationale you would explain to us how to be helpful and to have these volatilities and revenue would be easier to plan and all that. So when I look at this, obviously, the big reason we're going to 5.7% versus a budget of less than 1% is we're we're making up for that in prior year tuition. If you just look at the chart, we're up, the number times are up 620 prior year tuition is down 550. Just the offset of how you get there. Okay, we're on the same page so far. And that's because really not we talk about the charges to the towns, but it's because you have 24 less kids 24 less kids times $20,000 a kid, that's ordering 8000 of the 547. So we probably figure out how you get into the rest. But that's, that's where we are on the revenue side. Okay, and I might be jumping ahead the reason I wanted to get to that is decrease in revenue is ultimately because of decrease in the enrollment of kids of non member kids, non member kids drove this line drove our line up. Yes. So again, I'll hold it, but when I'm going to the next page, just don't want to picture on the same page year. The budget goes up 1% on a declining enrollment. That's kind of the challenge. But make sure we're on the same page here. We're on exactly the same page. Carolyn. Yes. is lower than the per pupil numbers I'm seeing here. The per pupil on the Arlington assessment on the Arlington estimate assessment. And I'm looking at the sped costs and that may be different. Well, those numbers on the Arlington assessment page, their slide 11, they don't directly relate at all to what is charged in non member communities. What's charged in non member communities is set by the commissioner. But I thought you said that they're charged 120 to 142% of the foundation budget, which is 16 something or other, which is nothing to do with very little. Okay, so a foundation I assume is a vocational education foundation. Yes. Okay, are there any other questions? So again. Okay, I'm the revenue plan on page seven reflects just what we were speaking about. You can see the FY 16 proposed revenue plan assessments to member towns, chapter 70 a transportation reimbursement, a drop in prior year tuition, slight increase in the current year tuition, that's tuition we're going to collect next year. And a level contribution from our excess and deficiency. And that results in an overall budget increase of 185,000 doesn't result in but funds a budget increase of 185,000. The budget as proposed by state function code, which was approved by the school committee back in January. administration is down 75,000. The 2000 account line is student instructional services, that's up 196,000. It's basically reflective of a three year contract that was recently ratified by the school committee and the teachers of a 2% increase this year next year in the third year. And other insurance is in leases I should point out that the debt services increased 56,000. And Kevin correct me but that's because we have a payment on our feasibility bond. No, that's due because we're in the four, this will be the fifth year of it. Yeah, but for the financing will be the third year requiring principal paydown on the short term borrowing. Okay, the one above 13, your prior year, prior year tuition. So when you're planning to take $5,418,352, does that wipe out that fund? Pretty close to it. Yes. That's the money that we're collecting now. But as you may recall, we're not allowed well, we send the bills out in December and in March, December, December, I'm off a month each way. So we're we haven't collected much of anything right now of that 5.4 billion. But we know that that number is reasonable based on the buildings that we've done today. Okay. Oh, Dave, we're on slide. We're on slide 14, I'm assuming it's now like 13 and 14. So this sort of the question I got sort of set up is, if you're moving to a lower headcount school, you need to be moving to a lower costs. Yes. And while we can say that out on the buying account code 2000 students direction of services, that it's whatever it is 2.8% or the number of went up and it seems like a contractual amount. First, we have like a 9% across the board decrease in children. We have a large decrease in non memory. And remember that that increase here is coming on the back of 7.8% last year and some some big numbers behind that. I mean, I'm looking at the book we got last year, our FY 2012, for that same one was 8 million. So I feel like we have this thing sort of, you know, cost of going up students are going down and we're going to go good x out of it. So what's going on? As I said, we were not, it's not going to be a linear relationship between enrollment and costs. We're required to keep programs running until the seniors are graduating. Those vocational technical programs have to be fully staffed until the last student graduates. So we're not going to really be able to capture the full benefit of reduced expenses in a smaller school. So probably year three, will start to see some more significant decreases. And then in year four, it'll be settled out. I'm going, couldn't you tuition amount to another school? No. Well, right. But the problem with that is the problem with this whole concept of moving to a smaller school is, we just went through a three year cycle, where we went with this current year prior to your tuition shift, and I was being the largest member took one hell of a beating over it. Now we're going through another thing that looks like it's almost designed to kick the crap out of us again. I mean, because that's what's going to happen is you're going to create, you just said it, you're creating negative leverage on on on reducing the number of kids in the school. So if someone were to say to someone said to me, so let me just finish. So if I had to, if I had to chart this out, right, I would say for the next two years, the overall cost of school goal 1% a year, and our only team will continue to up 67% because our into school tuition, our tuition is going to have to make up the reduction when you keep dropping out of district kids to get down to 628 until you can get to a comfortable level. I'm not sure what you mean by negative leverage. Negative leverage meaning like if you have 700 kids in the school, and then you have 650 kids, spread over four grades, it's not like you can get rid of it. It's not like you could decrease the school by two or three teachers, where the programs are set up and things like that. You're right, your teachers create almost a fixed cost base that are difficult to move out. Because, you know, you might have 20 or 30, you know, out of those 50 kids in my hypothetical, they're spread across different majors. And so the overall cost of school might be able to somewhat get a little sort of nipper on the edges. But a lot of the revenue coming out going to be out of district. It's going to be made up by us. Yes, that will continue. It'll probably accelerate. Right. Yeah, I understand that closing the programs, you don't realize the savings for maybe three years. You're also combining some programs and adding some new programs. Are there sort of one time costs associated with adding those new programs? Well, it would if they are they would be since we're we're going to be reducing staff the one time cost would be if we're still in the building that we're in, we have to be making some renovations to certain areas to accommodate programs that weren't designed to be there. We haven't we don't anticipate those for next year or the year after if they if we have them, they would be small and we would be taking care of them in our regular capital repair budget. I guess what I'm trying to do in my head, not too well, is addressing Dean's problem. If you sort of take out these transient disappearing costs or, you know, one time investments in new programs, you know, how's the line look? Then if you remove these well, I haven't done that analysis, but I think it would the line would look better. Putting it differently, how much money are you going to save by dropping these two programs and the other programs on an annual basis? Once you hit a steady state, how much cost? About half a million, maybe a little more. You know, I appreciate the the view that Arlington has on on the minimum budget. I think I've, you know, tried to accommodate some of these concerns over the years. The big issue that I guess I maybe need to remind everyone is that the school committee and our member communities made it very clear that they want to minimize the number of out of district students that minimum accommodates. Now, I'm not going to comment personally on whether I agree with that or not. But as the superintendent, I'm required to implement their decisions. And that's what's happening right now. Okay, are there any other questions for the superintendent at this stage? Okay, Ed, do you want to see through the budget function? The last item on here is a list of capital repair projects for next year. We're anticipating some repairs to our roads and parking lots, which may be a little higher after the winter we've had rehab of some safety and life safety issues with the alarm and doors associated with emergency doors. We have a two year plan to replace our emergency generators. And then we have some flooring that it needs to be replaced. Some transportation vehicles we're purchasing use the the trailer and John Deere tractor will be used by the horticulture equipment program as well as the maintenance. And then we're continuing to fund the stabilization fund that was established a few years ago out of this budget at a at $100,000. So our capital repairs, it's down from last year, but it's still a significant amount of money. And our experience with some of these repairs is that when we open up the building, the building's not what is on the plans and it ends up costing more. So we're being pretty conservative about what we expect to get done with this amount of money met for next year. Any other questions? You want me to talk about the some of the other issues? Our overall budget will be reflective of those reduced expenditures. And so you would share it in that way. Will our proportion of share of the assessment go up? As the school goes down, as the school size goes down, that'll depend entirely on the overall enrollment from the other member communities. Almost Yes, we would see $200,000, $200,000 reduction, if that was about right. Yeah, those are program costs. You know, we didn't talk about the associated benefits cost savings. You know, we haven't done a full analysis of what a smaller school we've done an analysis of what a smaller school would look like. Yeah, that's right. We would be looking at an overall staffing reduction of 21%. And that covers administrative all areas of the building we go from currently 155 staff to 23. So you asked what would be the program cost savings? Well, I mean, I mean, not just every day goes along with it. Just trying to understand when when you make these adjustments, what's the total impact on the budget going to be? Well, you did you did we get specific about that we were we looked at overall staffing reductions and estimated what it would cost. Yeah, we saw that it was probably about 1% growth from where we are now three years out. But we haven't looked at it in terms of how it would impact assessments, although we did do the the capital planning models to probably calculate it based on the analysis we've done. So we'd have to do some more work on that, Charlie, figure out just exactly how it seems to mean that if you're contemplating a new building project of some sort, that and you want people to be supportive of some some plan or another, it would be advantageous to let the member towns know what the future looks like in terms of the results of your rejiggering the programs and staff. And we've we've taken a stab at that in this document, which we I think we provided a link to that as well. We did. We have some copies of that that we can go over. It's a first draft so any input that you would have appreciate getting at those. It's not in here. No, it's a separate document. And we have 10 or so copies, if you'd like. We're hoping I should. We're hoping to have a more meeting that minimum would have in Arlington, you know, through our school committee member and inviting to fit in common select men and any in the public who are interested in looking at this more closely, we'd like to have an initial meeting like that before the 1st of May. So and we're doing this in a number of towns already. So we can spend some focused time on this. Have the school building committee representatives here as well and talk about those issues in more detail. And I wrote down the dates that you're not being so we might try to have it. But what was the thinking behind closing these two programs at the same time we were moving down the path of downsizing the school with the rebuild or even the company to make your get to go to school next to the existing one. The new school will be much smaller than the existing right. So what was the thought? When I talk about the car, continuing to ask that I think you and I were on the same page, the cost of closing the closing two programs at the cost downsizing the school at the cost. I put them as one number together. But they're two components of the same number. Yeah. And so I understand you phase out a program that takes three years. Right. But we can also find ourselves. We're probably going to find ourselves at 625 person school in that building on a new building in that same building. There could be for a year or two, perhaps. Is that what you think it's going to be longer than that? No, it'll be three years to build a building on it. I think your doctor said 32 months. Yes. How long do you think it's gonna take to get down to 6.5? A couple of years. We're also, it takes three years to start a new program to. So we wouldn't be starting any new programs till FY 17. And then it would be only an exploratory basis. So then in FY, we had to we did it strategically to look at when programs are closed, and new programs are being offered, and programs are being combined. What's the facility need to accommodate? Or what are the programs seem to accommodate? Wherever we are, if we're in a still at the in the current building, you know, we've looked at those costs, if we're still in the current building, what it would cost to accommodate those new programs. But the new programs were driven not by the building project, the new programs are really driven by workforce development data, workforce demand data, and other issues related to the development of an educational program plan. Digital, multimedia engineering, and advanced manufacturing. And we have I can talk about the program plan now. We would, we could, we could accommodate not not not an effective one. No. We could accommodate exploratory and some basic skills we have been a man, I guess, opened up with machine shop in it, for some reason enclosed. And some of the equipment is still there. Some of the equipment that you can use to train kids on is not multimillion dollar machines anymore. It's much more lean and less expensive to start a program than it was 20 years ago. So the educational program plan on page nine. Just I'll kind of go through this at a high level. That's okay. Quickly. The plan supports a career Academy model. Plus some share a shared house. This Academy model was was selected by staff, and approved conceptually by the school committee, because it allows greater integration of curriculum, flexibility and project based learning, which is sort of a core methodology of minimum and flexibility and scheduling and teacher planning time. We're estimating a four year transition model to Dean's question there. And then you can see in slide nine, a more detailed look at each Academy, the programs within it, and the shared house accommodations. And this educational program plan was submitted to the Department of Ed. A year ago, October and revised after the vote of the school committee and submitted again in November. And actually Monday, March 9. They're coming a minute man to review the educational program plan. Because it does have to be approved by the department. And the educational program plan continues on page 19, page 10 slide 19 and 20, with a review of the pictures. Multimedia engineering is really an interesting program. It's really state of the art. It has to do with what is deemed the creative industries in Massachusetts. Advertising architecture, visual arts, film, media, music production. In some areas of the country, they're calling it entertainment engineering. But we felt that that was not an appropriate name for our district. So it really is reflective of multimedia engineering. I'm slide 21. I think it was John asked a question about why we think we're going to see an increase in our member district communities. And that's just sort of an outline of what I said earlier. And we're starting to see some of that impact already. We're very optimistic about our, our applications for this year for next fall. Are you getting more applications from Boston because of the disaster they call? Was it Madison High? That's part of our park. We're not seeing any increase. Now, and that's mainly because of the disaster called the salt collaborative, which was perpetuated on those families by the five communities that were sending a lot of students to Minna Man and they successfully found a way to block access for young people from urban environments to come to our community. There was a article in Boston magazine last week about have written by a investigative reporter, which I delivered personally to the Department of State Board of Ed last Tuesday, prior to my testimony around the regulations which were voted last Tuesday, which is very interesting. John, it used to be the case. I think maybe with many movement member town did not allow you to come in and make presentation. Is that still the case? No. No, it's it's been very refreshing to see the access that our communities have given us. I would say the only community that it's been a challenge with has been Western. They haven't followed through on some of their promises to us. But that's the way it's been all the other communities we have pretty good access. I don't see it here, but I wonder if it would be possible for you to give us a chart that might show the number of students in each town has in the in your system over say the past seven or 10 years, something like that. Would that be possible? Yeah, there is a page in the budget book that has that exact chart. I believe it's page. We have some of these extra. They've been passed. Excuse me. I didn't get sick till I started to go back to the gym. What's that about? Page 12 of the budget book gives a 15 year historical enrollment by member town. Okay. And then it gives a total by non member. Thank you. So the building project like this give you a quick update. And like I said, I want to give you a much more in depth time. And I'm going to let Kevin continue this. So as you know, our current facility is about 305,000 square feet. We've been in the MSBA pipeline now since 2009. Sorry. Yeah, take it back to this. Oh, sure. You know, what would be awfully nice as a chart rather than this, you know, the table is kind of hard to judge the table. If that's possible, if you have a chart, is there a chart? Yeah, we can provide we can provide a track. Could you could you just maybe and somehow send it? Do you want to send it to me or anyone? Well, I just want to email it to me and I'll email it to everybody. So 15 years. Yes. So anyway, getting back to slide 23 on page 12. We've been in we were approved participate in the MSBA feasibility study. Back in 2009. We've been the longest feasibility study in the MSBA program. Many of those that we started with their priority completed their projects. In 2014, MSBA also granted us an extension to June of 2016. In order to work through some of the issues that we're dealing with regarding the regional agreement as well as to allow the the school committee to work through the educational program plan that we just talked about, as well as continuing along on our preliminary construction costs. Right now, we're grandfathered at the 40% reimbursement. The current base rate is 31% on MSBA projects. We have we put together preliminary cost estimates on five different options. The first three options would be participating under the MSBA program is the renovation of 176 million, the renovation addition of 175.3 million and the new school with demolition at 144.9 million. As you can see, the district share is listed to the right of that those those total costs. And as you can see for the duration, the renovation and the renovation addition will be much longer in terms of project completion than would be a new school with demolition. The school building committee set up a subcommittee called the non MSBA building plan where we looked at what it would cost to repair with no MSBA participation with one option looking at implementing the partial ed plan and the other option being the no educational plan. And as you can see the district we're estimating including all soft costs anywhere from 198 million to 100 million over a 10 year duration. And a lot of what's driving those costs is that that that duration those escalator costs, as well as the inability to be able to work on this on a continuous basis, we have to work on it over summer vacation breaks. And that would make for a very challenging environment. As far as student learning in the building trying to provide the swing space and those types of accommodations. So we've provided a page 26 we provided an estimate on what's what's the cost under the three options under the MSBA plan. And the detail of those costs is listed in the project options analysis that was sent to you over the weekend. But when we look at alling projecting allingtons total cost include including assessments and debt service under the under the option one and the option two, it's roughly about 6.1 million with a what we're estimating as a media tax impact on a medium home to be about $63.84 a year on the option one and $63.41 a year on their option two. If we look at the new school with the demolition of the existing building total project cost, I'm sorry, the net project cost that the district would have to pay would be $86.9 million and it'd be roughly $5.9 million total assessment to Eileenton and the median home tax impact would be about $52 and 38 every year. Any questions on that? Well, so even the least expensive, that's the annual debt service cost? No, that would be what we're projecting a total assessment annual debt, including operating operating and yes, yes, the total annual debt service for the entire district would be 2.6 million. And Arlington's annual no, it's it's the total for the district is for the new construction would be about 4.5 million of which Arlington would have about $1,479,000 would be the debt service. We feed that number again, a million. Sure. We're projecting under the new construction process. Yeah. Of the $5,884,000, which is the total assessment we're projecting for the town that of that $1,479,000 would be associated with the debt service for the project over 30 years 30 years. Yes. Now, does this include any funds coming in from the non member towns? Is that part of the calculation? Yes. It assumes it looks out four years, because that service will kick in in the permanent finance will kick in around fiscal 20. So based upon recruitment and retention strategy, we're looking at enrollment growth at around the 70% as superintendent mentioned earlier, which would give us an enrollment in district enrollment of about 524 students. And the remaining 104 slots would be out of district students. And we fact it in those district tuition costs based on the four year projection we did. And we've included that in the revenue team. So on this option three, just to understand the $5.8 million is our $4 million annual assessment plus that service assessment. Is that what we're saying? Yes. Okay. And then it's going to sound like a sarcastic comment. This just assumes so far, those savings are going into a smaller building with your kids. Right. And I think Charlie alluded kind of great. That analysis needs to happen. We're getting to the point where it has to happen, right? Because $1.4 million of that service is a really, really big number. But you feel like you get your arms around it better. If you thought that you were going to pay, you're going to have a reduction of 500,000 annual operating costs versus nothing. Or at least your net cost to the community is net cost to me is 900,000 or not. We're still on the same. However, we look at the total budget, we're projecting a total budget under that model about 22.5 million. So if you take out 4.4 million of it, that's related to debt service, that's getting us to a that would be a net operating budget of about $18 million. So it does reflect some of those reductions that we're talking about. Yeah. And this is this is a forward looking out the four years. So and there's some escalators in there as well, relative to inflation and things of that nature. Okay, there are other questions. include the capital allocation formula that's in the new agreement, or the current capital allocation? Both with one number. Excuse me, which one? Oh, that's that's under the revised. I'm sorry. I thought you're talking about this program. The slide includes under the revised agreement. So it'll be worse under the current. But the projected cost options, booklet does a comparison between revised as well as the current on all three projects. So as I mentioned on slide 27, we're hoping to meet with some all our communities. In May 2015, the school committee this may will vote on one of these options to move forward to the MSBA. The MSBA will let us know what they approve in the July timeframe. And then we go through the process of communicating what we're trying to do to all of our communities. Any vote on a project with if we go the traditional route, the vote would come before town meetings in spring of 2016. A year. What did you mean? Why did you qualify that by saying the traditional route? What do you mean? Well, the traditional route is that under section chapter 71 16 d that we have unanimous approval by all 16 communities. And then how many ever other debt exclusion posts will be required in the 16 communities. So assuming that they're all going to make us go through a debt exclusion, we need to have 32 unanimous votes. That's the traditional way. The non traditional way is what's been done in a couple of schools over the last couple of years is a district wide ballot under chapter 71 14 d where the voters minimum would have to pay for a ballot to be held in all 16 communities on the same day during the same time. And then the aggregate vote is counted. And if it's over 50%, then the project is deemed approved. Regardless of any debt exclusion, passing or failing. That's a question that I don't have the answer to we've asked for. We've gotten some we've gotten varying answers on that. And the the attorneys that we use during the regional agreement process at Lenox is trying to give us a definitive answer because actually, another superintendent asked me the same thing was putting together a district wide ballot for next fall. Any other questions about that? So there's just one slide on it. And last Tuesday, the State Board of Ed approved changes in the chapter 74 regulations. Some of them on slide 29, you see allow vocational schools to add a capital construction renovation increment. It really should be stated that the Department of Ed will determine and will add a capital construction renovation increment to the base tuition for receiving school districts that are part of an MSBA project. So this was something that we've tried to address through the regional agreement and inter municipal agreements, not ever expecting that it would be put into regulation. But it is now regulation that any non member community who's sending us students will pay a capital fee. If that sending community has five or more chapter 74 programs, they'll pay 75% of the fee. But all other communities would pay 100% of the fee in the way that we've been able to translate how they would calculate the fee. It would be simply an average that all of our member districts are paying divided by the number of students. So we've estimated to be about $4,000 per pupil would be added on to the non resident tuition to offset our capital costs. In addition, they've eliminated something called provisional approval, which was good in a pulse of the standards that we have in career tech ed. It requires the release of seventh and eighth grade student names for those schools that were withholding those names from the standpoint of sending information to the families, it's now going to be required that they provide them. They did make some changes in exploratory, but they delayed the limitation of those ninth grade exploratory regulations for one year, which was, which was helpful. Is this for member and non member? Exploratory. No, the release of seventh and eighth grade names. Yes. So if you wanted all the seven grade names for the city of Wolfing, they'd have to give it to you. Well, I'm that's how I'm interpreting it. I'm bad. Wolfing would not interpret it that way. But for instance, like Watertown that doesn't have five or more vocational programs, it has 70 kids. He would expect the commission to ask them. Okay, other questions for the superintendent? I guess just an observation from me as an individual member, but these total cost projects seem awfully high. You know, we're, you were playing around with numbers three, four years ago with around 60 million. And but you know, getting up to 175, 150, 175 million. And then we figure out our share for 140 kids starts to work awfully expensive. Just initial five. So anybody else? It's on the slide. The regional agreement. 10 pounds have approved it. The six who have not approved it have it on their warrants. I'm pretty confident that four of the six will approve it. I'm less than confident that Lincoln and Wayland will approve it. Inter municipal agreements have been under negotiations with I would say four of the six communities that have indicated a preliminary interest in over the coming two weeks, I think I'll have a much better sense of where we stand with Wayland and Lincoln. I actually have having the school committee have a special school committee this coming or the 12th of March, to hear an executive session. Some components of an intermissible agreement with one of those communities. And we'll see what the school is. Charlie, is this a municipal required now that you have the new state law on the capital assessment? Well, when we originally envision the inter municipal agreement, it was to address that one issue. I think the one issue that's now taken its place is access to a smaller school. The capital piece is sort of moot now that this is passed. Just an agreement that they can send their kids there. Because we've changed the we haven't implemented it, but the we've changed the admissions policy so that we'll be transitioning to a point in time where we will not accept applications from out of district students. I'll refrain from giving him my personal opinion on that decision. We'll forward with a size school that we could probably get. Okay, are there any other questions for the superintendent? Okay, I think in one of the emails has the break more breakdown on the capital cost from the new project. So if anybody has any questions, I don't see any hope you don't have a problem with just emailing to your Kevin and Oh, email me. Yeah, that's fine. Absolutely. Kevin. Kevin. Okay, that sounds good. Any additional thoughts, questions? In general, on this year's budget, if the governor and the legislature cutting local aid, Paul, could you speak up in this if the legislature and the governor end up cutting local aid? Well, how will you deal with that? Well, depends what a little is. I think we're in pretty good shape this year. We did not plan on the 90% reimbursement rate and transportation that was promised us. We planned on what we've been averaging the last few years. And so we're okay there. Because the nine C cuts roll those back. We're running the budget pretty lean this year. Although our snow removal line item is going to be as everyone's is difficult. So a small drop in local aid will not impact us very much. We'd be able to accommodate that within our budget. We wouldn't be needing to come back to the towns for any additional funds. There may be a combination of our health insurance renewal rates are projecting will be lower than what we anticipated. So we may be able to pick up some savings there, maybe commit more E and D or some other revenue source. Now the assessment that you're requesting at this time is 4 million from our own agenda is 4 million zero one zero four six three. We expect the governor's numbers out on Wednesday. To the extent that changes the foundation enrollment numbers will be getting those numbers out right away. Okay, I guess my last question I'll ask because it's where we'll head to we'll be no surprise either view is I think our position as a committee has been that we're going to use the school we built as our battle line that we're not going to bend on in order to get the regional agreement changed in different things like that. So with all of this sort of moving forward, I mean, your confidence level in the regional agreement actually getting changed. I'm accused often of being overly optimistic about things. Um, I'd say of getting all 16 towns to approve it in this town meeting season is about a 50 50 shot. That's 14. Realistically, 14. Okay, are there any other questions? Okay, Ed, Kevin, thank you very much for coming. We appreciate your time. We know you've going to a lot of town halls these days. Okay, thank you. Hope you feel better. Thanks for all your support. I really appreciate it. Yeah, it's good questions. And I hope you know I'm kind of on your side too. Okay, appreciate it. Okay, so we've got the total assessment request is 410,463. Uh, one of the thoughts of the four million zero one zero four million zero one zero four six three. And that's what the manager has in his his projection. Now it could be a modification with the governor's budget on Wednesday. But we could vote it now and then we could modify it later if we need to plant. I know we have a relatively new member. For her, the thinking behind this woman plan, to the point it does a lot of pain in the short term. I guess it's it's affected by the building plan. But it would be nice to hear what their thoughts are behind this shift and why they're doing it. And if they realize the pain that I caused Arlington in the short term. Oh, I she was supposed to be here today. I don't know why she isn't called. So I could have I could try to have her come. And again, she's very new. So it's gonna be hard to wrap up. I think a lot of it's driven by the capital. Because so many towns probably as included saw, you know, 400 students. And yet we're building a school for 800. And we're going to pay 100% of the 16 towns going to pay 100% of the costs. We're only using 50% of the building. So I think that the capital is driving it to reduce it down. So a larger percentage of it is being used by the by the member towns. Yeah, but it but again, we're now with the with the new regulations, they can pass on those costs to the non member districts and get more economies of scale for larger buildings. You know, could be of course, regulations can change. We saw that with the tuition, you know, going up and then now it's being forced on down. So, you know, if you go both ways, but I think that's been the that's been the big thing. What I was trying to get at was that I was asked about the very nice as well. I don't have a school belt. Oh, I built three, four years, right? Okay. Well, we're not going to we're not moving until the regional agreement gets changed or you're going to change by the end of the year. No, we're going to 14. And then we're going to roll to next year. Maybe at the end of 16, we can have them. But oh, by the way, Arlington's vote falls off the cliff before then. So now we're now we're now a buyer and all of that because we put up grandfathering provision on ours that sunset the end of it. So we've got a revoted a town meeting. So we're not going to vote to move into the school many earlier in the fall of 16 or 17. I'll take three years to build it for 2020. It's fairly quickly. That's why I was kind of just a little caught off guard that they're moving to downsize the school now. Because they're still in the bigger building. So they seem to be moving to downsize. And then they're going to be in that same building 625 kids for multiple years. I, you know, I didn't quite understand that the more I thought about it, because it still has the 745 students there. And even though they were eliminating two now, well, they fully eliminated drafting, they're in the process of eliminating two more, but they're also creating two more. So you know, I don't see that happening yet. Paul, did you just one more point on your scenario? The MSBA agreement on 40% goes away. Next year. Okay, well, that's on the building part of it right now. The only thing before us at this town meeting is, of course, the budget. I'm sorry, Charlie. Okay, the budget for 4 million 10,463 has been moved and seconded. Any discussion? I just have to say there's a drop of 9%, 9% of the overall population that the budgets even going up, going up something. And I understand what he's saying that it's a step reduction, because you need to lose 30 students in one or 20 students in one class to get there. I just I just got a tough time with this thing. I just I don't get it. I don't have an explanation for it. But I'm just saying it's it's pretty hard to swallow. Charlie? You know, I shared a lot of concerns about this. The fact of the matter is we don't have any control. The only the only control we have is whether or not we support building a new school with give it with the unanimous requirement for debt for a providing. I understand. We have a certain couple, certain few steps of leverage that we can follow. And if the new agreement is passed, you know, one of the options we might have is to actually get out of this. I just have to express my, my dismay. In the sense that you know, I have to be vocal about it. Otherwise, nobody ever knows. Okay, John. And then what I have to agree with you. Okay. My agreement is based on many years on this committee. And maybe only one or two years have I seen something positive. Every year, it seems to get worse and worse. I mean, I'm just projecting here that the member towns, the other member towns, their, their enrollment goes down by more than 1% approximately every year. Okay. So the only thing that I can project forward with is more and more pain for Arlington. Alan's statement about enormous the expensive school is terrifying. Well, the numbers are our problems in this town, the possibility of building a new high school, the number they just presented us a 5,5,000,885 represents that using next year's budget numbers, that's 4% of our total budget for 0.4% of the population. So and I'm just Charlie is right. We have to vote it. I'm not voting it. I'm voting negative. I'm so sick and tired of watching this process. Over many many years, that I'm simply not voting it never seems to get better. Every year, something happens, and it looks worse. It's either this or that or that. Nobody seems to solve this problem for us. So I'm gonna vote no, just so long as enough people vote yes, because other one can come up with $4 million. When they send the treasure, the check of the discussion. Okay, motion has been made and seconded for 4 million 010463. All those in favor, please raise your hand 3456789 1011 1213. The post 1234. Okay, the motion passes 13 to four. Okay, now, I think, you know, people take a look at those building studies. The one thing if you look at it, that struck me when I was looking at it today, was you've seen the enrollment in this report that was given to us. And it's gone steadily down. Do it all up and down, but basically down. And then in the building plans, it's going steadily up. And I think the superintendent, this superintendent has been trying his best over the last five or six years to build the enrollment. He is not made a lot of friends and superintendents and fellow other school districts and other vocational districts because he's gone after as many students as he can. And the number just stays level or it's just, it's not going up. Share your frustration. I'm just not sure what the answer is. Okay. Now on the water bodies, I sent you the special legislation there. So the special legislation which created this fund. I think somebody correct me if I'm wrong, maybe Peter, you know, before we created this fund back in 2008, I think we had a warrant article. And then we just use the warrant article to appropriate money and carry it over. And then the controller with the prodding of the Department of Revenue said you can't do that. You know, you've got to have a fund. So we created the special legislation to create the fund. So the fun so any funds that weren't used to carry over combined with the new one and you've seen their plan before. So that's the reason for appropriating money into the warrant but water bodies fund. I did have a little bit of a conversation somebody from from DPW on the pond in reclining park. And the observation was the original pond in reclining park. It's a brook with a slight bulge is how it was described to me. Now, I haven't really gone up there much to take a look at it. And I'm sure not going to do it now, because it's under probably five feet of snow. But you know, it comes in one side. But it is part of the water bodies because water bodies includes brooks like real brook and in all those. So I don't know what's going to happen with that the conservation commission supposedly is studying all the different brooks. Nobody raised any questions to Gloria to ask them. So when reviewing the legislation, though, it does say it's supposed to be spending is supposed to be under the direction of the town manager. Right. So I'd be a little bit more comfortable if the budget was actually proposed by the town manager and not this sort of ad hoc committee made up of 2020 vision 2020 people from spy pond vision 20 from the other the reservoir committee and the public public works department employees sort of this hodgepodge committee has not mentioned at all in the legislation. So I'm sure I'm sure Adam will just say yes, I agree with the recommendation. But I think it would be useful and probably legally required to ask him, is this your proposed budget under this legislation? We're you know, we're going to have a man once or twice in March. We could ask him that my guess is that you know, he would support the program and in going forward. I don't know whether he'd say it's a high priority in his part or a medium or low priority. You have to hear him say that. Peter, Teresa have been addicted to this person from DPW is here as the assistant director of DBW. And she's the one that controls the money. She works, of course, for the town manager direction. The committee, the committee people are all interested in a way in with suggestions and so forth, which is the way government is supposed to work. Anybody else we can vote it as is. We can wait for the manager. You know, what's, what's the pleasure of the committee? I recommend we vote it as it is. Okay, so motion has been made for 40,000 Peter. Yes. Okay. Motions made the second in for $40,000 any further discussion? Did he say I'm going to vote against it. I know I won't repeat my my reasoning, but I do feel like we're going to be in the same situation year after year after year, where we don't know what's happening with the other water bodies and no one is taking us taking responsibility to find out. And I feel like there's there's some price tag that we're going to be paying in the future for that. So for that reason, to approve this budget to to to appropriate yet again, $40,000 for spypond without even committing to a professional survey of the other water bodies, I think is full Harvey. I mean, they do spend money on Hills Hill and the reservoir also, but you're right. The giant share is by bond. Okay, John, does the water bodies committee understand Christine's point? Oh, yes, committee. And is there any plan to survey, for example, the club on board? Yes, the head of the conservation efficient was here the other night, said that they are they are investigating and they're probably gonna hire a consultant to do up to it up. I've seen the fragmites up there and there. Are they fragmites or are they other other kinds of water fragmites, fragmites are infringing on the bond and they're bigger than they used to be. So I agree with Christine, I think someone should go and look at that to see what might be done. Because there are ways of mitigating now we could require in the vote or in the comment, it's probably stronger if it's in the vote on that on the the manager report back to the finance committee and to town meeting recommendations on the other water bodies besides Hills Hill, the reservoir and spy pond, which would include the brook or pond, whichever you want to call it up at the Clinton Park, and obviously Milbrook, I guess would be the others. Because I think our wife and the mystic lakes and river under the state state jurisdiction, we could do something like that. I think if my notes are right, I believe they committed $15,000 for the consultant. I believe they stated clearly that it was to be all of the water bodies, not just spypond, as an assessment, with the recommendations of what to do, but it wasn't just limited to spypond, all the water bodies including Milbrook and the pond. That's right. I don't think they committed to that. My recollection is that it was sort of if there's money that they may do that I didn't hear a promise that they're going to take 15 out of the 40 and spend it for a survey. Okay, so I'm not sure exactly how to word it. But if we could say that $15,000 for a survey, which would include all the water bodies, that's part of the vote. I'm not sure exactly how to express that. Okay, we could more be more specific that way, Ken. You know, even though you somehow mandated they have this survey, they're going to come back to us with the information. I mean, it'd be nice to know if they're going to have that we get the information. So I like what you was adjusted just a while ago, is to have a little thing about the manager be putting back to us. This way they'd be forced to give us a report as to what what happened, what the report was. But having a survey is no obligation to come back to us and say this is what we found. This is what we want to do. There's no obligation there. We're with your notation with the town manager. Now there is an obligation to get back to us. Okay, do you want to add that as a addition to the regular vote? Yes. Okay, so you want to add that the manager town manager shall report on the study. I can fine tune this of all town water bodies for the next annual town meeting. Yes. Is all town water bodies? There was a list of them on the handout that we got. Here in the legislation, there's town bodies of water at the bottom of the preamble by pond, the reservoir Mystic Lakes, Mystic River, Hills Pond, Millbrook, Reachbrook, and Whitebrook. Christine's body of water is the brook. It's reached. That's okay. What is that? What is that called? That brook? Okay, and that was an asterisk to Arlington's water bodies are. Okay, that was to the preamble on this. Okay. Tell you what? Why don't I work on this on just some wording, and I'll email it out to everybody, and then everybody can know exactly what they're voting on. So why don't I give that a shot over the next day or two, and I'll email it out to everybody and we could have something solid to hold on. Okay, so we'll just wait on the table. And I'll get back to with something in the next couple of days. Okay, budgets. Yes, please pledge it. Okay, sure. Okay, so finish the police and then we'll go to what? Okay, zero budgets. Just a couple of the larger some of the big changes that will send out we have a $15,000 change for the Minuteman bikeway of patrol. I guess there's been some complaints to the board of select and Tom manager and the police and so forth. Certain periods of time, crimes have been committed on the bikeway. Okay, I'm sorry. This is on page 121 21. Okay, and what are you referring to? I've given the first major change of the $15,000 is something new for the Minuteman bikeway of patrol. This is something new. It's stated earlier, the second place to the Tom manager, police, board of select, you know, crimes being committed on the bikeway. So what happens is that opportune times, they will have the police on the patrol. And this will be used for overtime by the police officers. So it's a crime prevention situation that's been sort of mandated by circumstances. And that's why we have that $15,000 change there. And then there's a it's been a change is the reporting emergencies now to the police department. And they now want these people trained as to talk to people, not just say, yeah, we got to clap over there. And that's it. They want to talk and try to work things out. And of course, we go through the union. This becomes the emergency dispatch stipend. So the emergency dispatch is getting stipend for all the sex to work. This had to be worked out through the union. So it's not something that could have been mandated without union involvement. And there's a 100% change there with the $2,700. Now, Ken, the 15,000 for the Minuteman bikeway, is that like overtime? Yes, that is overtime. By right on that poem. Right. And that's why it's listed as an item underneath the overtime line. So it's something new that sort of been mandated. What is it? What is this stipend for? Dispatch is emergency call. Someone's being raw house being raw. Where at bingo. Thank you. Goodbye. Now I don't want to talk to you, especially as an emergency type situation. The main thing was medical medical situation where they now have they now have a screen they can call up on their computer that gives them some instructions to go through with the person on the line to say, you know, the person is in distress with heart attack. This is what you should do. Or someone's choking. This is what you should do. Don't say whining. Don't say whining. Yeah. And of course, of course, they had had some training. They'd be trained for this. This is extra work and under the contract is for the training that I guess. Well, that's just a training, but to respond to it, but they get trained. And then they have to respond to it while they're on on duty. So it's an additional assignment, additional work for what they were hired for. So under the union contract, you have to get them a stipend for this. I didn't ask. I didn't ask. I mean, it's still going to cost us. But it is they considered as a as a stipend. The other Asian increase was in the teleprocessing. I guess they've changed their system. There's an online reporting system for non violent crime. What they're trying to do is, but there's non violent crimes, they want to sort of treat them differently instead of a police officer respawning, respond to every single phone call. They if there's a non violent crime, they can put it into the system. And then within the system, it will decide whether or not they need to meet response from police officer, where they asked to investigate later on. Of course, with this comes additional costs, additional maintenance costs and insurance costs. And therefore, that's your major increase for your teleprocessing. Which which one was that? That's the line of 52 51. Thank you. And with that, I'll switch over to manpower. Right now, the slots for chief captain lieutenants are all filled. There were six active sergeants with three vacancies. And we have three vacancies for your patrolmen. We have a total manpower of 66. And what's happening is when there's going to be a promotion into sergeants, you'll have a couple patrolmen making making sergeant and taking care of those vacancies. He is not going to fill his vacancies basing till after the fiscal year with the vacancies. This is how we finish his budget and hopes to have a budget. We don't have any increase in money. So this is hopefully will better balance out for the balance of the fiscal year. He also has tied in is probably going to be two retirements. And like sometimes with this fireman we had the last week, these two people at the 7% bracket. So they're at the highest. And he feels that the vacancies that you'll be able to write, write through with the retirements unless something else happens in the meantime, but he does not see a shortfall for the fiscal year. Okay. With that, but is that mean that the LB fuel patrolman? In other words, the net number will be fewer? No, the net number is not going to change. Hang on. Just last page. So if he has two requirements, right? He has to hire two people, does he not? Yeah, he'd be hurry was to go to go make up for the sergeants. Okay. And right now we have, you know, 46 patrolmen with three vacancies. So it will be some hiring come the next fiscal year. They say hopes to get by and keep his budget clean without having to come back. So essentially, I don't feel we got the corrected but was a corrected budget was sent out. Okay, so I'm sorry just okay, just fine with the lucky ones. Yeah, so we've got a corrected budget that was sent to us unfortunately. And I give you a bottom line figure first. The one the correction from it's different from what you've got in the budget book is that the chief has gotten a raise just as part of the inducement to stay in Arlington and not take the empty police chief position that he was often. So it affects the salaries and wages line and the longevity line affects the bottom line as well. So I give it I give what the what the bottom line now is the correct budget bottom line is 7,565,963. With previously, it was of course, 7,544,030. So it's gone up to 565,963. And like Paul said, that was primarily because of the chief. And the only changes are a couple of them on the chief salary. Sorry. The only changes, right. Yeah, can you give them to us? Yeah. So the chief salary? Yeah. Wait, wait, what's up? The base is 132.601. The firearm is 1658. D fib is 1328. Oh, sorry. I think those are changed. Okay, so we got the firearm 1658. D fib 1326 credits 33150 base 168735 longevity 5062 for a total of 173797. That's the change across the line. And then if you go down to the bottom, now becomes 1,00,804,949. And to the left of that, that becomes 6466. And to the left of that, that becomes 1,744,483. Okay, and on the front page, instead of far, you 100. It's 100. Can you why don't you give us the bottom lines? And if you could just give us, you know, this page and the these two pages are at some point the next few days. But just give us the bottom line with the bottom line now, line is $7,565,963. Yeah, it's, you know, we'd have to go down through all the different elements. What I'm saying is, once you just get his 21 copies of this page back front back. And, you know, we can vote on the bottom line now. Yeah. Oh, there was, there's one other change, which was in the holiday pay. $8,890 more. So in place of the 204973, it should be 213863. Sorry, what's that number again? 9105. I believe they just did a more careful counting of the holiday. Okay, are there, are there any questions? So he'll get us this page new. But we can still discuss and vote on the bottom line. Yeah, probably 95% of the changes are all with the chief. Except for that longevity. Yeah, except for that. I think it was with the chief. Okay, are there any questions? Charlie? What's the Manning program that they're following now? Manning program? Yeah. Meaning what? How many, how many patrol cars out at one time? Why don't I don't know. I couldn't tell you what the Manning is doing the doing the day, giving it an evening. I didn't get into that, Charlie, to be honest with you. I think it's been traditionally five sectors, five patrol sectors, because manpower hasn't changed. I can tell you what, in the daytime, it's four sector cars. However, in that, that's four sectors in the daytime, that becomes six sectors on the PM&AM shift. Sectors one to six. But in addition, the daytime, you have the four sector cars, you have additional personnel on the street. You might have a rain out car. And I'm talking to you'll have additional officers on the street, should they be across, but they're running four sectors in the daytime. Five to six sectors. And the manning hasn't changed from last year. No. Same exact. You'll see in the budget book, it less, it lists 49 patrolmen. It's actually 47 patrolmen, there are two that will be promoted, but there hasn't been. But the number of captains and lieutenants and sergeants and additional questions. Okay, so can you recommend it as presented five, seven million, five, six, five, nine, six, three? Yes. Is there a second? Second. Okay, motion's been made to second it for that amount. Is there any discussion? Any additional questions? Okay, all those in favor, please say aye. Aye. Opposed? unanimous. I can mail email out these sheets with the changes or I can bring them in on hard copy, which is the will of the committee. Why don't you, why don't you bring in hard copy just 21 copies given to glory and good to go. Okay. Okay, so fire and police are done. Very Margaret. Okay, so thank you. We'll go back to the enterprise funds. Council on aging transportation, which is on page 193. The questions were actually I'm sure 193. Okay. So the fund balance on June 30th was 132,600. That's from Ruth. No, that's from Patty. Oh, but it's from the controller. Oh, Patty is the office man. I asked the people who manage those departments. Well, I'm assuming it's the same. It's just you usually have two types of fund balance. One is the one from the controller. And the other is the one from the audit. So I just actually when you have a chance just confirm it with Ruth. So we're all we're all on the same page itself. Right. And the other question was, what's the plan for when the reserve fund runs out? The plan is to look for additional revenue sources and they may need to seek general fund subsidy. Is Dean looking up the audited funds? Because you had them last year. I mean, last week. Okay, is anybody now did we we did not vote? We did not vote that. Okay, so those are the two of the questions that were asked on council on aging transportation. And I think gory, did we add that to the manager's list? Okay. Now Dean had asked about that other fund and how did it build up but I couldn't get an answer for that. The fund balance, the 132. No, he asked about the 112. He was like, you're looking at the deal. And you want to know how? How did it build up to so much? I don't have an answer for that. You know what you could do is, would you touch bases with a controller is ask her to run a revenue and expenditure for that enterprise fund for like the last five years or even 10 years and just, you know, that should track it. You should be able to see the numbers, but I don't know if we'd be able to explain it. I think I know. But explain to me why we're interested in the funds. Well, if you're losing money every year, you shouldn't have a fund balance. I understand. The question is, well, I would be making money before maybe what we should be looking at is trends rather than than just the numbers. Plain number to me doesn't mean an awful lot of I see a trend. Maybe it's a better thing then. I think the problem is the trend is showing that they're not making money like they used to. Yeah. So the question, what were they doing that they're not doing? Yeah, or vice versa. Okay. So but it seems to me if we're watching funds, then what we really want to look at is the trend in the funds. Well, if the fund balance every year is going down, and they're depending on it for a significant amount of their revenues, you know, just look ahead, it's, they're in trouble. Right. So so I have to say, I haven't paid attention to that in the past, but you know, that wouldn't be a thing for us. Yeah, I mean, just looking at fiscal 13 and fiscal 14, you know, between the two, you're talking $120,000 drawn down in fund balance. And, you know, so I think that rather than you want to expenditure would be would be good. Okay, there are any other questions on Council on Agent Transportation? We'll get that. And if you could, if she emails it to you, just email it around. And we'll have that for the manager. Actually, CC the manager. Okay. Okay. Are there any other questions on the Council on Agent Transportation? Now are you recommending this presented? Yes. Okay, so it's a page expenses of 126 414 revenues of 127 300. Is there a second? Second. Okay, moved and seconded. Any further discussion? Okay, all those in favor of fun of those numbers for this budget, we say aye, opposed. Okay, unanimous. Okay, so the next budget was Arlington Youth Counseling Center, which is right after we did vote on it, but y'all still had some questions. Let's see. So the fund balance Patty gave me was at the end of June 30, 2014 was 23,474 and 11 cents. Right, you also asked how many clients they see? On average, they see 150 clients a week. And those clients all either reside in Arlington or go to school in Arlington. So 150 a week. Yeah. Okay. Dean, you have the audit on your little funny machine there? Dean. And let's see. So let it ask the question about is the case manager still funded by a donation from the High Rock Church. And the way they did the budget, they put the donations for 2016 under gifts and donations, not under the case manager. Dean asked the question, does the enterprise fund include the accrual cost of OPEB? And this does not, but the audit does, which is what you said last year last week. Yeah, they balance if I'm not adding it. Right. Okay, so the High Rock donation is in the gifts and donations. Correct. And by chance, do you know how much that is? No, but I'm guessing that's probably 15,000 like it was last year. But I don't know that. Just curious. Actually just nosy. Um, okay. Are there any other questions? I don't have any, but I don't know if you all do. Okay, next. Okay, so we voted that. So now we can go to reckon rank, which is the records on page 181. If you look at page 183, line item 5102 salaries and wages, temp is most that increases mostly the increase in minimum wage. Minimum wage? Yes. Alright, line item 5203 data processing expenses has nothing in it after 2013, because they eliminated the title of that line. Line item 5203, oh sorry, yes, the data processing expenses line item no longer exists, which is 5203, which is why there's nothing in it. Alright, the reservoir expense chlorine 528912. They've had to use extra chlorine. The next line item, the Gibbs School gym is because there's a new lease and a new cleaning service. That increase is because of that. Yeah, yeah, I meant to ask this around to begin with this is brochure each year. You might want to look at it's quite quite nice brochure, I think that they that he puts out quite entrepreneurial in terms of the things he offers, they all go ahead. I'm sorry. That's okay. Alright, down towards the bottom, the credit card processing is both credit card processing and custodial charges. case you were thinking that was high for credit card process. custodial what? custodial charges. It's not a credit card process. It's both. It's both. We just didn't want you to think it was only credit card process. Wonder how they figured out that both of those things should go together. I don't know. Probably because they have the charge people. Oh, yes, or if they rent out space. Oh, yes. Okay, that makes sense. Okay, so if you go down to the bottom, they believe for the for 2015, they will be in the black about 10,000 with that to 2002 11 at the very bottom. Right, that's for 2016. Yeah, but for 2015, it'll be 10,000 is what they expect. As opposed to 38. Correct. Yes. They expect to do better than what was listed. Yeah, Mary Margaret is set because of better revenue or savings on the costs. It could be any of that. But just the way I mean, it's hard to manage all those things when he's got that stuff, you know, the different programs for the different seasons and when the money comes in and when it gets processed and then how it gets distributed. It would just take a look at some of the different things they're going to need balances at all. It really is almost a magician in terms of being all going. But to that point, one of the kid care program has been quite successful. So they have a licensed preschool for 20 kids. And for 78 kids from K to fifth grade. And they bust the kids from, you know, all the schools over to the Gibbs gym. Let's see. So I want to tell you about that. Oh, on the on that page on page 184 with the revenues. If you look at line I have 428940 it should say spring program income not rec program income. And then with that kids care revenue line item 428919. Because the program has been so successful, they're rolling more funds into the enterprise they just started the reservoir concession stand, which there's no history there. And the Gibbs rental income 428913. They decreased it from this current year. I think that's just a more realistic number. I'm sure your rental. Oh, gives the Gibbs rental income. 428913. The reason it was reduced to trying to be more realistic. You know, he's working on, you know, coming up with more and more programs. Be great to have more space for the preschool and the after school programs, because they've been quite successful. Let's see what else we want to say that his number from the rec reserve fund was 135,167. 135,167. Another statement is it sort of operates the way that department stores do at Christmas time. He's completely dependent upon promises from people for the recreation program in the summer and all those promises come over the next two months or so. So, you know, he sort of doesn't know where he is for sure, until all these applications for the summer programs. Okay, then Christine asked a question about the amount for playing the playing field maintenance. What he said, can we remember this? He said that the rec pays for fees and expenses over and above the 40,000. What is it? Do you know where this show that shows up? What is his budget or in your budget? In your budget. In our budget. I see. Oh, I think what he said was, if it's turf maintenance, it was, and it was, it was one of these. I don't remember what he said. Did you repeat your question again, Christine? There, the DPW has traditionally been paying 40,000 for field maintenance with the understanding that Parks and Rec pays the rest. And this year, the DPW budget has been increased. And I was curious as to what, how much rec is paying for fee for the field maintenance? How much did it go up by? Christine said DPWs went up 10,000. Yeah. Okay. So I was curious as to what is happening. He didn't think that that was a, I have to go back and ask him this question, because it didn't come out exactly that way that he pays that he didn't have a deal like that. It may went that way, but he didn't have a deal that he always paid. He said that he's been paying 32,000 annually. And that it's for he supplements the turf maintenance. Which wine item would that be? Yeah. Right. And I forgot he told us that. Do you remember what he said? We both listed. All right, we'll kind of be in multiple. Okay, are there any other questions, John? A few months ago, a report came up a lot of recommendations to make the parts more accessible. Oh, he's been doing that all along. Okay, I just wanted to, I heard some brilliant significant amounts of money to build ramps and sidewalks and things as that. How's that being fun? Yeah. Anybody else? Okay, could we? Why don't we vote the budget and then if you can on Wednesday, just get back to us to answer. What a numbers. All right, so what I'm suggesting is we vote the expenses. 602789 the revenues of 605,000 with the balance of 2,211. Do I have a motion? So moved. Okay, moved and seconded. Any further questions or discussion? I have one. On these salaries, is that shared from both the partners? Yeah, the wreck and rake. All those, you'll see all those names pop up again. Dave Linsky, Burke and Conley are all split between the rake and the wreck. Showing here what the percentage is. Yeah, like I could say, it'll say Joe Conley, director of recreation, his half of an FTE. And then when you get to the rink, he's the other half of the FTE. Okay, there are any other questions on this budget? Okay, we have a motion for made and seconded. And Mary Margaret will get back the information on the field maintenance on Wednesday. All those in favor, please say aye. Opposed? Okay, now the rink. I just to tell you, I did talk to the manager today. If you checked on the snow on the roof. Yeah, so apparently they have snow guards on the roof and Mike Burns was just up there inspecting it and said it's fine. And we looked to it didn't look like much at all. Watch the lesson on my roof. Guess there's a lot of wind blows it blows it off. Okay, so if you look on page 189, the salary and wages for temps, those temps are mostly running the cashier booth and the concession stand. The equipment buildings and grounds includes the boiler and the Zamboni. And you notice that he bumped that up to 25,000 because that's a more realistic number, particularly if you look back at 2013 2014. The 5233 the security alarm system lease they renegotiated a new contract. So that's why the cost of that went down. The 529 other concession concession stand for the ring is a separate concession stand. Just in case that was confusing. The debt service is as printed 83,000. They've been continuing to do that. And the payment to DCR who owns the ring. That's what that payment score no longer a dollar. So it's caught up now. Right. If you look that we had that big hit in 2014 because of a misunderstanding of when the leasing agreement started. So everybody's caught up. Everybody's good with that. He does expect that the DCR payment will have to go up 2% after 2017. And the rink in FY 17 will need electrical and more ADA updates. Locker rooms need to be upgraded. And he said the reserve fund for the rink is 75,177 75,177. All right. So if you look at page 190, the only things I wanted to point out was the vending machines, they lowered the prices. So 13,000 is a more realistic number. Under marketing, that had decreased also because there's been a decrease in the board advertising on the inside of the ring. Partially because Hall of Ag and Coughlin is gone. And they used to advertise. So you can see there on the salary detail, the other half of the people or the other portion of the people. It's a portion between the rink and the rack. And that's all I have to say about the rank. Okay, you're recommending as presented. Yes. The 5290 concession stand. I assume that is the materials that they sell. Yeah, the food. Yeah, right. Yeah. Right. Okay, the questions on the rink, Jonathan, yes. Yes. Yes, we're spending capital money. So it's not a couple problems. First of all, the capital expenditures that are shown here, capital outlay, the debt service on 5871. That's only that's less than half the debt service of the most recent capital expenditures. And I'm not sure. I'm sure that all the items that Mary Margaret just mentioned are not gonna move forward in the capital plan. At least not immediately. I mean, the electrical and the ADA and that those things? Some of the marks. Okay. So the answer is, yeah, that we have money. We are funding. Or at least not at the rate that you'd like. So the ADA do have to do, don't we? Oh, we're meeting up really meeting the obligation. Yes. Yes. Well, the new maintenance, there's maintenance subcommittee, if I can call it that. Are they are they going to take into account these kinds of things for the rink? Well, I mean, you know, I think the electrical is not a maintenance issue, it's replacing. Okay. We want to do a couple years ago. That's an entirely new piece of maintenance. Okay, but he is likely to have maintenance issues over over time. Yeah, but he's been funding them so far internally. Okay, but I thought that you know that the whole idea of the maintenance plan is to get ahead of all that kind of thing. Well, I think the idea of the maintenance plan is the first of all, figure out what we have to work with, what we're spending now and what we have to spend. Yeah. And that's going to be a multi-year process. Okay. But this is down on the scale, of course, other things I guess, is that right? No, no, I think it's it's under the town manager and there's committee and it's moving forward. Okay, but the rink is included there. I think they played the hire a director of maintenance in a year or so. You know, they'll be a separate department. So the department had reporting to the manager. Okay. I mean, all the stuff that Mary and Margaret do, that's the area where the biggest kind of maintenance. There's issues all over town. Yes. Okay. But from our point of view, that's one that I hope would be addressed as well. Okay, other questions, Alan, clarification for Charlie, the capital expenses in rink and recreation are fully funded through the enterprise funds over time. No, no. So it's a general fund. This 83,000. I'm just doing this from memory. But I think the the existing debt service in the capital budget, this is the number that you know, for past debt that we're paying the $83,000. No, it's about $225,000 for the for the rink. That's all they could afford to pay. This is all they can afford to pay. So we take that and you'll see in the capital budget, something that says like transfer from rink or something like that. Should that subsidy be brought out in the enterprise fund budget? I don't know. That's that's a philosophical question. The town has an obligation to fund these capital items under the contract with the DCR. So, you know, I suppose might agree. Well, I mean, what we could do is simply footnote debt service and say balance balance of debt service for capital projects included included in the capital budget. So people know there's other expenses. You know, if you want to do that for transparency, you know, it's okay. I'll try to get a footnote. This is 83,000 debt service out of a total of which is funded from the general fund. We have to give you that total every year. Once I get in there and no, no, but changes every year. Oh, yeah. I think if you give an approximate, you know, of approximately 225,000 that number Oh, yeah, it's somewhere very, you know, 10,000 numbers. I want you to worry about that. Okay, is there any other questions on the ring? Tom, when we when we did this lease with the DC, we had to come up with a maintenance plan as part of a bit over so many years that we've been in against, believe us, FMC. Are we on schedule with that? I don't know that we're on schedule, but we've been. Yeah, we've been doing the items. We're doing the items that we told them we were going. And they came in. They came in and they met with the town. So they're happy. Right. Okay, there are any other questions on the rank? Okay. Do I have a motion? So moved. Second. Okay. Moved and seconded for $597, 087 and expenses revenue 616, 700 surplus of 19 613. Any additional questions or discussion? All those in favor, please say aye. Opposed unanimous 3215. Mayor Norrger, do you have any others? No, except for the question, the question. Okay, so you'll get back to us. Yep. Okay, now, on the fourth on Wednesday, we have the planning director coming in to discuss the master plan, focusing on the financial section. Who will be ready with budgets on Wednesday? You'll have okay. Okay, and you handed out the reclass. Yes. Okay, so you got that updated it as well. Okay, so you'll have others reclass and I have a code break Okay, I'm going to so we'll have the discussion with the master plan. We'll go to Carolyn and get all hers done plus the reclass. And then what I'm going to do is I'm going to take the warrant. I'm going to run the warrant articles and we'll see if we can get, you know, some other ones of those done. Do you think by chance, Charlie, we could do those retirement fund those two articles? Yeah, okay. Okay, now I suppose you're doing the okay. So we'll have that discussion about whether that 92,800 or something goes into the open fund or goes into the snow and ice. So we can have that. All right, I'll get ready for that. Okay, John, we decided on a Saturday. Well, there's no Saturday meeting this time. You know, if I was going to guess, now next Monday, we've got nothing. So public works, we can do probably everything except maybe two divisions. We can probably do most of the public works budget except for those two divisions regarding facilities and public admin. Okay, so DPW. What other budgets can we get by Monday? Okay, inspection. About street lights and all those that that'll be all that's that's in your budget. That's right. Okay, so you get everything but those couple of budgets. Okay. Any other? What budgets are you going to have, Caroline? Okay. Okay, if we if we can get those plus if anybody can come up with any others. And I'll try to run the run the warrant article. We'll see what we can do. And then all what you know about, you know, I don't want to come in here on Saturday either. So now on the 11th, we have the manager coming in on several different issues. And then the 16th is capital budget. I have the manager coming in on the 18th to try to convince him to squeeze everything in school committee on the 23rd, and then the 25th and 30th to wrap up everything. So let's see if we can move along. You know, I don't think we'll need it the 14th, but maybe the 28th, but we'll see. Any other business?