 Good afternoon, everyone, and welcome to our bridge meeting for June 2023. My name is Ariane Ravenbach, and I will be serving as the moderator for today's meeting. As a reminder, the Office of Agency Services at the National Archives and Records Administration hosts these bimonthly records and information discussion group, or bridge meetings, to present information relating to federal records management. Bridge is co-produced by the Office of the Chief Records Officer for the United States and the Federal Records Center program, and is live streamed to our audience over our YouTube channel. Generally, bridge meetings consist of a scheduled program of presentations with an open forum at the end of each meeting to ask questions of the presenters or of any related federal records management topic of interest. Viewers are encouraged to post questions in the YouTube chat or send an email to rm.communications.org. Our staff will be monitoring this email box during the meeting. You're also welcome to make comments during this meeting in the YouTube chat. However, keep in mind that all comments are subject to moderation, so we ask that you keep these comments relevant to the topics being discussed. Copies of the presentation slides used today will be posted on the bridge page of the Archives website. That webpage is also where you will be able to find the transcription of today's meeting when it is available, as well as any links and information about previous and upcoming bridge meetings. If you have general comments about bridge or suggestions for future topics, you can use that same email address, rm.communications.nara.gov, to pass these along to us. We welcome and encourage your feedback. With that, I would like to start today's meeting by introducing Lawrence Brewer, the chief records officer for the U.S. government. Good afternoon, Lawrence. Thanks, Ariane, and good afternoon, and I'll add my welcome to all of you for joining us today for our June bridge meeting. Hope everyone's having a great start to their summer. We've got a lot to talk about today, and, you know, summer, things don't really slow down all that much, at least certainly not at the National Archives. There will be a lot more to talk about throughout the summer as we continue to meet and plan for our next bridge meeting in August. So let me want to flip the slide and take a quick look at what we're going to be talking about today. We will have our usual update from the Federal Records Centers program. Chris Pinkney is on deck. And then we're really excited and looking forward to a briefing from members of the leadership of the Federal Records Officers Network here to talk to you about the FRON and the kinds of things that they are tracking and how that group is really useful to all of you who are records officers or records managers working in federal agencies. So very excited to have the guest presentation from the FRON here today and looking forward to some discussion with the FRON and all of you attending. And then finally we are going to close with an update on ERA 2.0 and get the latest on where we are with the rollout of ERA 2.0 and what to expect in the coming weeks and months. So with that I am going to stop and go to the next slide which is some quick updates before I turn things over to Chris about some developments that have happened since we last met in the April bridge meeting. So as you know the digitization regs are out. And as of June 5th they are now effective and you can see on the next slide if we can proceed there. The first link will give you a link directly to the regs where they are published. But we have been doing a lot in terms of follow-up work and we still have a lot of follow-up work that we have planned that will continue to roll out through the summer. But the starting point of the regs themselves and here in this first link is where you will be able to find the detail regs in sub chapter V part 1236. Things that we have been doing since the regs came out. So here are some links to some records expressed blogs. We have one come out this morning and hopefully you all are enjoying them as much as I am. We have been doing very short articles on various aspects of the digitization regs and covering some of the specific technical points and packaging it up in a number of blogs to sort of flesh out the details that are there in the regs in a number of posts. So I encourage you to take a look at those if you haven't had a chance to follow them on records express and of course if you are not subscribed to records express you should do that now. A couple of other things related to the regs. We did a webinar on June 7th that is now posted and available on our website. And in this third bullet you will find our website on our records management web page where we are posting all of our digitization resources including the records express blog post and links to the video in the transcript of the June 7th webinar. So it is the one stop shop for anything related to the digitization regs both permanent and temporary that we have issued including follow-up guidance that are up there and will be posted at some point in the future as we continue to roll out new products. So that is in a nutshell what has come out related to digitization and what is now available. If you have any questions RM standards at nara.gov is our mailbox where you can send us questions and we're more than happy to respond and direct you to where you might find the answer. We'll be happy to take some questions at the end of our program if we have time. In the open Q&A if anybody does have any questions about either what we posted or the digitization regs themselves. So with that I am going to stop now and turn things over to Chris Pinkney to give us some updates from the Federal Records Center's program. Chris over to you. Awesome. Thank you Lawrence. I will admit that I too am looking forward to the front updates so I'll try to keep the FRCP summary relatively short this time. I think that as we get to August and October we'll have some more substantive updates as we finalize things that folks are interested in like rates and perhaps have some news on the security front or information security program manager. But for the day I guess I'll start off with a few quick facility updates. We are continuing to move records out of Fort Worth's warehouse 9 Annex. That project is going very well and as of this week we're up to 69 trucks with a little bit more than 116,000 cubic feet trans shipped up to the next FRCP. Shipments for that project will continue through the remainder of FY23 and we currently anticipate concluding that move early in the third quarter of FY24. As I mentioned last time, Pittsfield, the FRCP up there is closed to agency customers. We've completed all of our activities on site except for the demolition of the shelving and we continue to work with GSA to turn that building back. Moving beyond those two facility related activities our prime focus again remains on backlog reduction and the full restoration of pre-pandemic service levels. We remain very active on the transfer front and FRCP staff have now received and shelved more than 683,000 boxes this year. We've got more than 14,000 transfers pending anarchists right now, covering an additional 208,000 cubic feet that have been approved and we're waiting for shipment. We've got another 488 transfers in submitted status and we'll continue to work to get those reviewed and returned to agencies. Given that it's June, it's probably worth mentioning that if you do still have paper records you'd like to retire to the FRCP and your agency is not actively pursuing an exception request, we've got a little over 12 months remaining to get the information into Arcus. So we look forward to working with everybody as you round out another 12 months of Arcus submissions. One of the other things we're working on right now is we continue to strive to eliminate our backlog of pandemic era disposal. As of this week, FRCP staff have destroyed more than 969,000 cubic feet of records this fiscal year. Our total disposal backlog, which includes both the decreasing number of pandemic era records as well as more recently approved transfers, is now down under 1.25 million cubic feet. Continuing to reduce that backlog remains a very top priority and if I had to give a projection today I'd wager that the record center program will destroy approximately 1.2 to 1.3 million cubic feet this fiscal year will then remain on task and try to get fully current sometime in FY24. Another topic that comes up regularly in this forum is the status of our DC area truck service. Last time we met I had mentioned that WNRC managers were interviewing candidates for motor vehicle operators. We tried for three, but we got one. But I can now report that WNRC has a new CDL holding driver onboard. He's finished initial orientation and is ready to drive a truck. So while truck service operations remain relatively limited, we are back in operation and we'll do our very best to keep our driver happy and busy as we work through the summer. And then finally I wanted to let everyone know that Jeff Lunsford continues to work hard at crunching numbers and finalizing what will become our FY24 rate proposals. We hope to be able to meet with the NARA CFO later this month. And then we have a separate team that's been working to update the terms and conditions and associated attachments. The goal is to obtain the archivist approval for the FY24 rates and then have finalized IAA packages ready for distribution before the end of the current fiscal year. I should at this point probably hedge and say before anybody asks me, I don't have any information about rate specifics at this date. I can say that I expect the overall format to remain the same and I don't see any dramatic changes to the billing model. But anything else I said right now would probably be premature. It is my profound hope that we'll have Jeff up here at the next bridge meeting and then a position where he can share additional details with everybody. And that is essentially my story for today. I'm happy to answer questions if people have them either now or at the end of the presentation. And if we don't have any questions, I can turn things over to Ariane. Thank you, Chris. We'll move one slide up. We do have one question that's come in. What must agencies that have not established G-invoicing yet do in order to get a quicker turnaround on funding modifications on our interagency agreements with NARA? So that's a tough one and it's been a tough year. I've got a lot of emails and a lot of questions related to the process. The reality is that FY23 has really been a year of transition. We've got some agencies fully deployed in G-invoicing, some agencies not deployed and some who are using some aspects of the application. And it's really proven the challenge as we try to get mods turned around quickly for customers. I believe that question came in from Patty over at NASA. And if I'm right, NASA generally does a really good job with their financial paperwork. I don't necessarily know if there's anything else Patty and crew can do to change things or materially improve the speed between now and the end of September. I'd like to tell you otherwise, but I don't know if we'll see a really dramatic change. I can tell you that Andrea continues to work on that process with them. And then for everybody, I will tell you, I myself have had a very good experience with G-invoicing. I'm quite a fan of the application and my hope is as we move into 24 and get a bunch more agencies deployed, we'll see the process become much easier for everyone, not only those who are fully deployed. But if anybody, for one reason or another, is unable to make the deadline, it should even be easier to get older model financial documents turned around because the main process will flow so much more smoothly. Thank you, Chris. No further questions. As usual, please stand by. If any come in during the meeting, we'll call you back at the end. It's a deal. Thank you. OK, next slide. Now I'd like to welcome the leadership team from the Federal Records Officer Network for their briefing today. We're honored that they're here today. And with that, I'd like to turn the bridge over to Ron Swecker of the Securities and Exchange Commission. Ron, you're up. Very thanks, Ari. Good afternoon again. I'm Ron Swecker and I work for the Securities and Exchange Commission as a Records and Information Management Program Manager for the Trading and Markets Division. Next slide, please. Actually, one more, please. I know some of you have experience with the front, but for those that aren't aware, we'll be giving you a brief background on our group. Discuss why we exist. Describe our capabilities as well as some of the activities we've taken across the Federal Records and Information Management discipline. Next slide, please. Since the inception, the fron has been led by volunteers. We've all had the support of our organizations, but serve the fron as a collateral responsibility, so it helps to have a team effort to lead the fron. There are now five co-chairs, and any one of us are available to answer any questions or add you as a member. Since over the years, managing the fron has truly been a team effort. We have broken up sections of this presentation so you can put a face to our names and get a sense for what the fron is about. Next slide, please. So the idea behind the fron began in the fall of 2012, when I was the Departmental Records Officer for the Department of Transportation. I was at a records management conference, and during a lunch break, I was talking to a group of records officers about improving the quality of our all-hands records management training, so we all decided to work on it together. The result of that effort was the development of a records management 101 slide deck, taking the best ideas from our own briefings. We began sharing this training with the other agencies as well, and each agency could customize it to their own specific needs, put their agency logo on it, and quickly satisfy the need for all-hands training. This left us with such a positive experience that we wanted to continue these efforts further. We found there really wasn't any organization within the federal government that fit this need, so I partnered with another Departmental Records Officer, who was Wendy Couch at the time, was the Department of Commerce. We stood up the fron collaboration site and went live with that in March of 2013, and followed by our first meeting that June. So as we move to the next slide, this is where I hand this off to Laura Besong. Great. Thank you, Ron. My name is Laura Besong, and I am the Records Officer for the Executive Office for United States Attorneys, and I'm going to teach you briefly about the purpose of the fron and fron membership. So for those of you that have been around for a while, might remember the original tagline of the fron, which was records officers. And that's exactly it. We have expanded it a little bit to be more inclusive, but essentially we are a network of records and information management professionals, helping each other tackle records related issues that exist in the federal government. Our primary goals are to share experiences with each other, leverage best practices, policies and tools, and we also collaborate and work with each other to address common issues and find success, and then on the other side celebrate each other's success. So I'd like to share a short anecdotal story about how the fron has been important to me in my career. Several years ago, I got my very first records officer job, and I was having some pretty significant challenges in implementing my ideas, adapting to a new agency culture, and I decided to attend a fron meeting. And I just tell all of you, it was one of the best decisions that I ever made. I was immediately welcomed with open arms and found a group of people that helped me troubleshoot some of my issues and helped me navigate a difficult position. So that is why if you aren't already a member, I hope you will consider joining us. The fron is a wonderful network that can also help you meet some of your counterparts and other agencies. And I've also seen the fron helping and recruiting. So it's a great community and I hope you will consider joining us. And that leads me to talk about fron membership. So next slide, please. So the fron is open to all federal records officers and those that are records adjacent. So that means anyone who is actively involved in records management and has records related duties, we do not limit membership based on the size of the agency or the branch of government. So we are open to civilian, military, quasi-governmental agencies like federal regulatory agencies. So we welcome everyone. And at the very beginning of the presentation, there was a slide with all of our names on the leadership team and if you would like to join the fron, please reach out to any of us and we will gladly help get you signed up for the fron. And I am going to toss it over to Matt. Hello, my name is Matthew Hebert and I'm the Records Manager for the Department of Justice Office Inspector General, one of the co-chairs. And I'm here to discuss the collaboration opportunities and baked into the fron. And I should mention, pre-pandemic, we did a lot of in-person events, but we found that during the transition, we're quite comfortable in doing all virtual events. But having said that, we are exploring the idea of doing some limited in-person events in the future, probably more oriented to the social aspects like a holiday party to meet and put, you know, real people faces to names and virtual presences. Next slide, please. Our meetings are the typically the second Tuesday of each month from 1.30 to 3. Occasionally, we will move the meeting for if things are interrupted, if there's a major schedule conflict with things like this bridge meeting. But mostly they are the second Tuesday of each month. And each month, we either do a deep dive into a specific topic or we'll sometimes string together smaller topics and we'll follow up on those oftentimes from meeting to meeting to track them. And we've also done social type events as well where we do breakout rooms and, you know, overall encourage a building rapport with our community of practice. And so I will turn it over to the next co-chair. Hi, my name is Christopher and I'm the records officer at Western Area Power Administration. We are a bureau within the Department of Energy and based in Denver, Colorado. So not only do we not have any restrictions on agency size, military versus fed, but you can also join the fron from anywhere in the country. And so, you know, Matt talked about we have our meetings on the second Tuesday of the month and we really want to make sure that all of our members have the ability to influence what we talk about and all members can provide a topic that they want to discuss. And either we will make a full meeting out of it or we'll carve out portions of our agenda to talk about a specific issue that someone may be having or a specific point someone may want to discuss. And we talk about all sorts of things. We go from what we do try to stay relevant to what records officers are experiencing right now. So we'll talk about electronic records management. We'll talk about implementing capstone in an Office 365 environment. We'll talk about what are the core competencies that we need to have not only right now as records professionals, but looking forward. What are the skills we need to be developing as a community? And really trying to find those commonalities, sharing resources, discussing the federal remiturity model this also used in ours annual reporting and just our policies, tools, templates, whatever we can do to help each other out. And like I said, we really try to make this as relevant as possible. So last summer, we had a front panel on returning back to the office post pandemic and how our agencies dealing with that and some of the challenges that we hadn't thought about over the last few years. And we always want to make sure that when a member has an idea, we encourage it and try to find ways to approach those topics. Next slide, please. Currently, we use an OMB Max collaboration site. I say currently because OMB Max is going to be going static at the end of this year. But currently, that is where we have all of our materials. We post our agendas, we have discussions there. And that's where we put the repository of our slide briefings of any policies, any templates, anything that we use to want to share with our community at large. There you'll find your meeting materials. And then that's really where our current network is. But that will be changing at the end of the year. But right now, we are using the OMB Max site. And next, I'm going to turn it over to Susan Little. Hey, good afternoon, everyone. So I'm Susan Little. I'm the director of the Division of Records and Information Systems and the CMS Records Officer. I'm also a co-chair of the fron. And I'd like to talk a bit about the accomplishments that we've had. We've talked about our communication with you. We've talked about sharing best practices and added value within the records management community. But what kinds of accomplishments can we point to? Our fron team has developed online records management training. It is a template that can be used or modified by a federal agency for basically a records management 101. These are documents that we provide to federal agencies so you can use them in your resources. You can use them as you create new documents for your agency. Our fron members also developed and created comments for OPM's draft RIM job series, a fly sheet that has resulted in OPM withdrawing the fly sheet and completely revising the content for that RIM job series. We are a professional organization, an informal federal professional organization, and hopefully these accomplishments will help you in the records management community. We've conducted meetings with similar communities like the Chief Data Officer Council, the FOIA Advisory Committee, the Council of the Inspector Generals for Integrity and Efficiency, and the Federal Knowledge Management Community. I'd like to take a couple minutes to talk about how we are a collaborative body and meeting today's records management requirements is really working in collaboration with other communities who share information management requirements along with the records management groups. And in that capacity, we provide a very good bridge, introductions and networking, not only within the federal space for records officers, but also to provide that kind of informal networking with these communities that will work with us and collaborate for future records management initiatives. Additionally, I wanted to talk about how the fron meets the requirements of the OMB, the M-1218 circular because in that capacity, we are a community of interest and we as a professional group are here to solve records management challenges. Next slide, please. So with that said, I would like to say that we appreciate the opportunity to provide this information to you today. And speaking for all the co-chairs of the fron, we would like to encourage you again to reach out to our team to join the membership and to participate in our meetings, as well as look at our website, which provides examples that can be considered templates for policies and procedures to help you meet the records management requirements. With that said, I'd like to close out and go back to the National Archives. Thank you. Thank you, Susan. We do have a couple of questions that have come in and there's been some discussion on the YouTube channel for members and whatnot on the fron side. First of all, would contractors who work on records management projects with the government be welcome or just government employees? And I'll throw that out to anybody who wants to answer it. Yeah, I can go ahead and take that. Thanks again, Aurea. So basically anyone within the records management community, we've welcomed into our membership. The only requirement we have is that, especially the contractors, as it applies to contractors, they have a dot gov or a dot mill email address. There are limitations to the to the max environment. And we found that it helps us to have a more collaborative and a little bit more intimate discussions in regards to records management. If we don't necessarily let the there are times that the private sector will contribute to it. But for the most part, it's it's a closed group. People are asking how to sign up. And I would say the best way to do that as you've stated, is to reach out to one of the five of you by email. That those email addresses will be in the PowerPoint slides posted on our website very soon. We'll get those up as soon as possible. We have some questions specific to fraud. How long are the regular meetings? Typically, it's like I think it was Matt said, it's a second Tuesday at every month, usually from one 30 to three. There have been occasions where we bleed over, but for the most part, that's roughly how long it is. Eastern Standard Time, by the way, for to give Chris's due and those that are not in this time zone. Is there a typical time commitment for members beyond the time spent in the regular meeting? No, I mean, we do a lot of communication outside of the meetings. You know, we we specifically wanted to provide the forum to allow for any mechanism that people want to communicate. There are oftentimes that members will take the initiative, use our our list of email addresses and send out a message looking for information, whether it be position descriptions, if they want to hire records management professional within their agency, policies, procedures, any of the stuff that we had discussed previously. So there's a lot of communication in different ways. And we also have been providing. We've been communicating via surveys and and within the within the max environment itself, people posting different discussion discussion boards and that sort of thing. So how many members are currently involved? I think we probably have a critical mass of about 300 members. We've been there for for quite some time and we've grown over the years organically. We haven't really beaten the bushes for membership. It's not like we get a bonus for the number of people in the front. But basically, it's about 300 people. We typically have roughly, depending upon the topic in our monthly meetings, roughly about 100 members participating each month. While I'm asking questions, Stephanie, can you put slide 11 up? That's the slide that has all the email addresses. Thank you. Yeah, that one. So we'll leave that one up while I'm asking the question so people can grab your email addresses. Are you looking for any specific areas of expertise that are currently underrepresented in the group? Yes, all of them. I mean, none of us have the answers. There, you know, I guess there are a few exceptions out there, but none of us have all the answers to all the problems that we address. So that's where this group really has been such a great value over the years to be able to to collect these ideas. Or even if someone has an idea or a set of ideas to work, the front is also a good sending board to present to the front and get opinions from the rest of us. And that's really added value as well. One good example would be if you're a chief data officer, we'd love to talk to you more. We'd like to do a follow up event on that. I guess there's one issue that this individual has an EDU email address to the and they work for the Navy postgraduate school. I think that's a maybe a limitation of Max or I don't know if there's a workaround for that that's convenient. I don't think there aren't too many requests that we've had over the years from academia. And and I don't believe the system allows EDU members. So unfortunately, we haven't been able to address it. As was mentioned previously, we're going to migrate to the new system. So there's a possibility we'll have more flexibility. But we haven't really identified all the the capabilities of the new system yet. We're just at the beginning faces of of undertaking that effort. So we'll see. So here's another question that's come in. Do you give SharePoint information slash hands on training on Microsoft Power Apps, particularly Power Automate and its ability to apply record retention? No, we don't. And to be honest with you, Microsoft that that's actually one area that we don't want to provide any redundancy with other capabilities. As many of you know, Beth Kron set up the Microsoft 365 user group. And most of those issues are discussed during her monthly meeting. She has a great forum for that in a similar capability, but specifically focused on Microsoft. So I'd encourage you to reach out to her as well. Maybe we could provide her email address. You know, as follow up, I'm sure Beth would would appreciate that as well. We can take care of that on our side. We'll take care of it on our side. But thank you for the for the plug for our Microsoft. User group that that's certainly another group that we have up and running. At this point, I don't see any further questions. I would ask one of you or most of you to stick around to the end and we'll see if any more come up as we as we move forward. And I would just like Ari and I say for the person from the EDU, please just reach out to us and let's see if that's something that makes sense given that you work for the Navy postgraduate school. And see if there's a way that we can accommodate that in our future platform. Oh, we did get one speed, you know, the curse of not, you know, one came in. Do you have any members of the intelligence community in the front? I believe so, yes. I mean, we certainly have, you know, it's the span across the entire federal government and the military. So. So anyone that would like to participate. Obviously, that there are sensitivities associated with the classified community. We certainly have a strong environment or involvement by the military. So, of course, we've got all levels of classification that that the military represents as well. So so certainly we welcome the Intel community as well. OK, I think now I can say that we've run the gamut of questions. We'll move up. Thank you, Stephanie. We're on slide twenty two. Thank you, gentlemen. We'll call on you if we need you with that. We'd like to move the agenda forward updates on the two point zero and bring on David Lake and Sam McClure, David and Sam yours. Thank you, Aryan. Sam and I are pleased to be here this afternoon. Good afternoon. Give an update on your two dot oh where we are with that. A lot of information to provide. I'm going to review the phases of the rollout just as a reminder. Sam's going to get into the data migration status and the timeline for a rollout where we are with that. And some of the known issues with the system. And then I'll cover some slides that we're repeating with supporting info about accessing your two dot oh training materials. And then lastly, talk about the next office hour session that we are scheduling to as we've done before with the first office hours session to for you to ask questions and to get feedback next slide, please. So to remind ourselves where we are and the phases of the rollout of the two dot oh. So if you will call back in mid April, we started the first phase where we asked folks to come in and test out their authentication to the system through max.gov and to verify their account information in terms of things like their user roles and agency affiliations. So that's underway. We can only fully mimic what it's like to be a federal agency user given the authentication mechanism. So we thought this was a great opportunity to have everyone try it out through this kind of period. We thought there might be some hiccups and if we weren't disappointed. And we want to thank everybody for their patience. We want to thank everybody for reporting issues that they had the feedback that we got. I know Sam made a few friends in the federal records management space through this process in working through some of the issues and and a few of you really helped us to diagnose some of the issues and to try some things out to make sure that we were on the right track on some things. So again, really appreciate folks involvement and taking the opportunity to to try out the new mechanism. Just to mention, I know in the last segment they were talking you were talking about the collaboration part of max.gov going away this year just to reiterate and I think we had a question about this last time. We do we will have use of max authentication max.gov authentication services through the end of calendar year 24. So while some of the some of the services through max.gov are going away at the end of this year, authentication for existing customers. We are expected to be supported with that through the end of calendar year 24. And possibly longer beyond that. The next phase, which I know is in the forefront of a lot of your minds is the use of your two for an inner in earnest for scheduling and transfer. And so that's about to begin. I'm not going to tell you exactly right now. I'm going to wait a couple of slides and Sam's going to talk to you about that. But I'll give you the updated timeline on where we are with that. Then the last phase is getting into a little further out in the timeline, which is using the direct upload feature in the array 2.0 by starting off with a small number of select agencies. So and as we talked about last time, if you have electronic records that you think are ready to be transferred, you can contact your accessioning archivist at NARA and determine if those would be a good candidate for kind of this this pilot phase of using the direct upload feature. With that, you can move to the next slide and I'll pass it off to Sam. Thank you, David. Good afternoon, everybody. So where we are with the data migration, just around 99 percent of the forms have been migrated from the original ERA system to the new ERA 2.0. This is the record scheduled data, including legacy schedules that were held in ERA base, as well as a transfer request and various statuses that came out of the original ERA system. We've also have into ERA 2.0 the last cycles worth of capstone forms. These are for reference only. You see the structure of the form in ERA 2.0. These are not the ones that are under the current submission cycle. There's no workflow with these forms. These are basically static snapshots of the last generation of capstone forms. As that effort completes outside of ERA now, the submission review of those forms will be working with the Office of the Chief Records Office to migrate that most recent set of capstone forms into the system as well with workflow and further enhancements to these forms and those processes to come later. We're at 99 percent by our typical luck in that last 1 percent are forms that are needed for a number of ongoing processes in your agencies or with the National Archives. That last 1 percent are forms that require additional effort in some form or fashion to get into ERA 2.0 and the expected status with the expected information. It was less of a data migration that we undertook and more of a replication of the forms using data from ERA base into the workflows of ERA 2.0. And so any of these forms that have have dropped out so far and have yet to be migrated require additional effort. Either there were workflow steps undertaken in ERA base sometime in the last decade plus of the use of that system that can't be automated and get in them into ERA 2.0 or there's aspects of those forms that were required additional effort to get them into the system again into the correct status with the correct information. We also know that there are forms that have arrived in ERA 2.0 in an incorrect status typically not as far along into the process as they should be leaving leaving some forms in a status that's not useful. And we don't want to have to go back and replicate those workflow steps. So we'll be working to resolve those problems as well. And so we're noting those issues as our NARA counterparts have been finding problems with forms and we'll be working with our development vendor to remediate these issues as we go across the summer because the forms need to be available in the system. And again, we're 1 percent short and I am confident to certain that there are any number of forms in that in that last remaining amount that are needed for work this very summer. So we're going to be working with urgency to get those addressed. So with that said, we're essentially complete. And so at this point, we are announcing that come next week after the federal holiday work on transfer requests can resume. In this case, if there are TRs that are in an inflight status, we're looking to get those reassigned within your organizations that have that work begin begin fresh in ERA 2.0. New TRs can can be started in the system and can move forward through the workflow starting next week. Also, NARA, our representatives from the Office of the Chief Records Office will be reaching out to a small number of agencies to resume work on record schedules. That's going to be a little more of a of a phased approach. There's a lot of complexities in the workflow with record schedules in ERA 2.0. We want to learn some lessons collaboratively with our colleagues and appraisal and review all in the agencies to ensure that when we fully resume record scheduling work targeting next month in July, we'll have ironed out some more of the hiccups and wrinkles that we expect to see in the system. As David said, at the beginning of our presentation, we expect hiccups in these processes and moving complex forms and data from one rugged and beloved system into a new system that is complex. And we have seen those hiccups in ample quantity. So we want to try to minimize the level of effort for people to get up and running, particularly in the world of record schedules. But this is where we are. And we look to begin next week in earnest. I will say that with our typical caveats for those on the NARA side, who've seen we've had an ongoing system issue today, where some of the forms aren't fully available in the system from a visibility standpoint. If an issue comes up that would inhibit the use of the system between now and next Tuesday, we will send a system notice and say we're not quite there for whatever reason. We also have a code deployment schedule for this weekend. If all goes as expected, we'll have a more stable code base and some fixes and enhancements new in the system for next week. If something goes unexpectedly wrong, then we'll let you all know early next week that we need to hold off just a little bit longer. But we also recognize that the processes you need to undertake in the system have been you've had on hold now for three months and we need to get this going. So if all goes as expected, we'll have this open for work next week. As issues arise, we'll ask you to contact the help desk and so we can work with you and them to work through those problems. We will send a systems notice to our users later this week, providing a lot of the same information and a little more detail for folks in terms of resuming their work in the system. But we're very pleased to be able to give a time frame and and see this this thing get underway in earnest starting next week. Next slide. So, of course, we have a set of known issues that are already affecting even on the narrow side as they had an early look at the data. Some of the processes in the system, one of the key things in an ERA system being the original system or this system, he's been able to create exports of your information, the forms and related data out of the system. We have seen some problems in both creating PDFs of record schedules, in particular, or large comma separated value exports data forms. These are blockers to key processes. We're working with our development vendor on fixes for these now. But we've we've seen these issues and and know that this will have an effect on some people's and some agency's use of the system, as well as it affects NARA's use. We've also seen where a number of forms in ERA 2.0 have been involved in what are called background processes and early use of the system by NARA staff and then become locked from further use getting into the weeds of system use here will have a job made available for you can open a trouble ticket with the O&M team with the ERA help desk, rather to to have those forms unblocked from use and make available for your workflow. And given the the the number of accounts that were created through an automated process, we still know there are going to be some issues with with account setups, either authentication issues or I'm not seeing the forms I expect to see in the system, because there's something that's going to rye in the back end of my account setup. As we were doing through the initial weeks of the access to the system, we'll work with you all the ERA help desk to make sure we get your account setups and get those forms available for your use. With these and other problems, they're going to be popping up in the use of the system. We're working with our development vendor to continue to push out enhancements and fixes to the system, where we had to live with a number of known issues in the original ERA system for the better part of a decade. We're hoping to turn around with with close to monthly deployments of very concrete fixes and enhancements to the system. No single monthly deployments going to change the world. We want to show continued progress towards getting the system to the state where you can use it effectively for your processes and then go from there and further improving the support that we provide. So more to come in coming bridges on both problems we've seen as well as fixes for some of those problems and also opportunities to improve the system and to make it work even better for everyone's collective efforts. With that, I'll turn it back over to David. Thank you, Sam. So a couple of repeat slides here from last time, but Bear's repeating. This is about accessing ERA 2.0. To access the system, it both requires an active ERA account on the ERA side and also a max.gov profile. We have listed here information about contacting both of the service desks, the ERA 1 for NARA, as well as the max.gov account assistance. Something to note that changed recently with max.gov, you also had an option to use username password to authenticate instead of if you didn't have a PIV card. For example, they've changed that. So instead of username password, the option, the other option for the one part of your two-factor authentication is now using an authenticator app option. So instead of username password, you would need to acquire an authenticator app. They're freely available. You can get one on your phone. We can provide more information about the choices out there, but you would just need to register that authentication app with max.gov. And so when you log in, you would go to your authenticator app and get a code that you would then put in to log into the system. Again, the primary method of getting to the system is using PIV and CAC card. But if you don't, and you're going to use that authenticator app option, you also need to let the help desk know, the ERA help desk know, so that we can make a little switch in your user account on our side to allow for that, for access using a non-PIV option. So if you have any questions about that, feel free to reach out to us, to our help desk, and they can provide information to help you through that process if you don't have a PIV or CAC card. Next slide, please. So, and again, we have information about support that we have online, the training materials, the modules for the different parts of the system. We have our user manuals and links to that, as well as a link to our webpage about generally about account support, how to request accounts and information related to any information related to your accounts. Last slide. So also, as I said before, we're announcing our next office hour session for Friday, June 23. We'll be moving off of Google Hangout, which can be difficult for some folks. We're going to be doing this via WebEx this time, which is a little bit easier for all to join, and we will notify you again about that and the address for the WebEx account that we'll be using. That will go out by NERA notice, the notification that you get. And for anyone who's in this meeting who wants to get that WebEx connection information, once I have it, you can email me, sam.mclore at nara.gov. I can provide it for the notes later, Arian. I'm happy to share that information once it's available. In case you either, you don't get those system notices from ERA, which we want to make sure you're getting those to, but to make sure you have that connection information, I'm happy to share it once I have it. Great, thank you. Okay, with that, I think that's the end of our schedule update. Any questions? Thank you, David. Thank you, Sam. We're going to open it up for questions. One did come in, which I think you did address, is username and password still available? That came in right as you were providing that update. So we'll consider that asked. Another one had come in. Are there any plans, and I don't know if you can say anything about this, are there any plans to improve ARCIS? It's often extremely slow and the servers get overwhelmed, but the most frustrating roadblock I have is the inability to run reports. The option is there, but it's always been broken. I guess I'll get that one. The timing is really good for the question. The short version would be that we're definitely aware of some of the issues with ARCIS 1.0. We have initiated a process to replace it along with CMRS. We're looking to migrate both applications to next-gen platforms. We're early enough in the process. I don't think I can say too much definitive when it comes to timeline or anything like that. I would anticipate ARCIS development beginning sometime this year. I would hope to see a new application at least in initial operating capabilities sometime in 24. And then we'll follow the same type of iterative development model we had with ARCIS 1.0 and add capabilities in the following years. So while I can't tell you that today, tomorrow or next week, you're likely to have the ability to run your own reports. I can tell you that's something that has come up maybe more than once or twice over the years with ARCIS 1.0. And we're working on requirements and lists of additional enhancements we would want to incorporate on the new platform. So it's a good question. There are some issues with the existing application and we're working to bring it into the second decade, third decade of the 21st century. Thank you, Chris. And David, we've been asked to repeat the information about username and password. Right. So you used to be able to use username and password with your max.gov account in addition to PIV, using PIV. But max.gov has changed that so that you can no longer use username and password if authenticating is an alternative. Instead, you can register an external authenticator app with your account and you can do that with max.gov helpdesk and that's your alternative if you don't have a PIV or CAT card. It's a self-service process. I did it in some of our early testing with the username and password in one of my max.gov profile. They give you the list of authenticator apps you can typically use and they're the biggest ones around for the most part. I installed one on my phone. Used my existing username and password for my max profile. Picked up the value from the authenticator app once it was registered in the login process both for max and to get the ERA. It was fairly seamless. Right. There's several out there. I think I have three that I use between personal banking and AWS for work at NARA and some other systems. They're fairly simple to use. We sent a job aid for folks using this in the context of ERA if anyone didn't get a copy of that from the ERA helpdesk and would like it, you can email Sam.McClure at NARA.gov and I will send that job aid to you for getting your authenticator app registered and back up and running an ERA with additional authentication means than just use the username and password. Right. Any further questions related to that just reach out. We're happy to help. We're also open for any general questions. I don't really see any coming in. Bring on Lawrence to close the meeting. Happy to do so, Aaron. First, let me thank all the speakers. Everyone from the front for joining us today. We'll get in touch. Stay engaged, not only with us, but with the front. I think it's a great forum and we're always happy to support you and that particular community of interest. Also, thanks, David and Sam, for the updates. We'll pencil you in for the next meeting, which is August 15th. So we'll be looking forward to see where we are as ERA 2.0 continues to deploy. And to everybody else, thank you for participating. Thank you for joining and have a great summer. And we'll see you at the peak of vacation month in the middle of August. So until then, everybody have a great day and a better week. And we will talk to you soon. Thank you all.