 Good afternoon everyone. I'm Mukta Atre. I am the program manager here. I couldn't be here for the first few days of the workshop because I wasn't well, but I believe there are a lot of queries and my colleague and I, my colleague, Mrs. Gayathonde, who's our funds manager, she and I will try to answer as many questions as possible. We have a slot of about 20 minutes to about half an hour and then Professor Sudarshan wants to discuss details of the workshop. Many of you have seen this presentation before, but there are some people here whose centers are totally new. I believe there are about 25 to 30 people who are new to this entire concept. Anybody new here? Okay, I'll just rush you through our entire process and you, of course, we will be in touch with you through email and on the phone and you can ask us, you can clarify your doubts as and when you have them, but yeah, we can start the presentation, please. I'm going to skip through the history here. Very, very briefly, we started the project in 1989. We have conducted 13 workshops so far. This will be our 14th workshop. We have also entered the second phase of the NME ICT project on synchronous and asynchronous empowerment of teachers and students. We now have a tie-up with IIT Kharagpur. Many of you must have seen the advertisement for their workshop, which they will be holding in first week of June. That is actually the reason why we had to sort of bring forward our dates. We normally hold our workshop in June, but because IIT Kharagpur was entering the field for the first time, we had to give them that slot. Hopefully things will be more streamlined as and when they get used to it. So, we have been doing all kinds of courses, all kinds of workshops so far, not just the core engineering subject workshops, but also some different workshops like solar photovoltaics and writing effective conference papers. We recently did also a course on research methodologies in educational technology that was also a very popular course. Next one, please. So, you all know what the methodology is. We identify some colleges across the country which have good infrastructure, which have good faculty who can support our own faculty during the workshops. So, that is how you all are here as coordinators to work during the workshops. Next, please. Now, these are the important people at the remote centers. You being the workshop coordinator, you are specific to the subject. That is the workshop that is being conducted at the moment, but there is also a remote center coordinator who takes care of all the logistics at your center. Many of you are also, I think for this particular workshop, many of you are also workshop coordinators and remote center coordinators and also Akash coordinators, I think, right? Yeah. So, those who are new for the workshop coordinators, you have to really concentrate upon the specific workshop at hand, helping out your participants during the workshop in problems related to the subject while your remote center coordinator looks after all the logistics and the extraneous infrastructure, as to say. Now, I cannot stress upon AvU enough. We have, especially the new centers, you all know the importance of AvU unless you are well connected to us through AvU and all your infrastructure is in place. You cannot have a workshop at your center at all. Just imagine, I've said this before and I'm going to say it again. Just imagine you have a class full of people waiting expectantly for the faculty from IT Bombay to start his or her session and you cannot hear him or you cannot see him. Just imagine what will happen. Since this is a project which is conducted through the distance mode, you have to give specific stress to having your AvU connections in place. We will start AvU testing, I think, on Monday, right? And please do stick to the schedules that you are given. If you do not, if your center does not test satisfactorily for AvU during these tests, we will not run the workshop at your center. That is how serious this is. Because there is no point, if your participants cannot hear or see the faculty at this end, there is no point in your center conducting the workshop at all. Most of you have already had access to Moodle. Have you, I mean the new people, have you all looked at the Moodle? Have you been given an exposure? Yes. So since this is a distance mode program, Moodle is one of the means in which we communicate with our participants. You have different forums on the Moodle where people can address questions and either the peers or the faculty or the TA at IIT, Bombay will reply to them. We expect to see a healthy discussion, healthy query solving happening on Moodle. And this is also the place where the daily activities will be put up. The schedule will be put up. And if there is any change in the schedule, everything will be put up on the Moodle. And sometimes we will also give quizzes on the Moodle. So when you set up your labs for the workshop, you will have to make sure that there are some machines which have internet access for your participants to attend to the quizzes. Okay, next please. Yeah. We have already sent you the brochures and I believe they reached you sometime last week. Yeah. Now online registration is going on the IIT Bombay website and we have extended the date up to 15th of May, but it will not be extended further. Even May 15th itself is quite tight, especially for my colleague to be able to send money across for you, for your centres to make preparations for the workshop. We calculate the money to be sent on the number of participants that are registered at your workshops. So that is why we have a cut-off date well in advance so that we can calculate the number of participants at your centres. Yeah. Like all our workshops, we expect the participants to be bona fide teachers, whether they are visiting, whether they are contract, whether they are coming on an hourly basis, it does not matter. But they should prove that they are teaching at a place and they should be able to provide some sort of a letter given to them by their heads of the institute. So that is something that you will have to check. We are also checking at our end, but on the first day that is something that you will have to check when your participants come to your centres. Yeah. As I said, there will be a rigorous testing schedule. Then we will be sending you the Creative Commons license and permission slips. As you know, we will be releasing the proceedings of these workshops in open source. And that is why we need permission from the participants to be recorded and for their recordings to be released in open source. All of you will be completely involved in conducting quizzes and helping the participants solving assignments and you will be using the model thoroughly. So please acquaint yourself with model. And we will also provide you help lines during the workshop. You will have a number which will take you directly to the system administrators at IIT Bombay. There will be one number which will put you in touch with the AVU team here and another which will put you in touch with the administrative team. So if there are any... And in addition to that, there will also be email IDs. We do answer our queries almost immediately. So please do not hesitate in answering... Sorry, asking any doubts that you have. Next, please. Yeah. The main workshop is expected to begin at 9 and end at 5.30. And these will be the breaks. The schedule will be mailed to all our workshop coordinators. And we'll also put it up on the model. After the 10 days of the main workshop, the participants will be expected to do another final assignment that will take up the next two weeks of their time. The faculty here will decide how the assignments are to be given, what the nature of the assignments will be, whether they should form groups or whether they should form groups centre-wise or whatever. The faculty here will decide and let you know. And it is your duty as workshop coordinators to take those assignments and upload them on the model. And only after that we will release the certificates to be given to the participants. Yeah. We will send you all the certificates. The certificates will have the signature of Professor Sudarshan, Professor Fatak and yourself as the workshop coordinator. So we will send the signed certificates to you and you will sign on them and distribute them to your participants. Now, we partly fund the workshop at your centre. You will understand partly because my colleague will explain now. Now that we have moved into the second phase, parts of the funds have been diminished. It used to be much more comprehensive earlier, but now since we have come into the second phase, since our workshops have grown to include almost 10,000 participants at a time, obviously the funds will have to diminish. She will explain in more detail. And then we will need your bank details. We will tell you exactly how to send us these bank details on Monday. Yeah, Monday she will send you a mail about how exactly she wants you to give her the bank details. Now please remember these bank details are not your personal bank details. They are the details of your institute bank account. No, I mean, we have conducted 13 workshops and we still have at least five people who said in there was personal account details. We still do. So unfortunately I have to say this every time. And yeah, we will send you the details. We will send you the funds through RTGS and you are required to get back to us whenever you receive them. Yeah, next one. The funds, she will explain in more detail. They will include some travel allowance, food, lodging, boarding, expenses, only if you are offering outstation, if you are offering lodging for outstation participants, then all printing, photocopying, postal, courier charges, etc. then Honoraria for all the coordinators, your TAs and the other support staff. And there will be some institute overheads. We will need a proper utilization certificate at the end of the two weeks. These bills have to be submitted to us with your CA certificate. Earlier we used to say okay for your accounts officer, but now MHRD has made it mandatory for us that these utilization certificates be certified by a CA. And we will talk about the budget a little bit more in detail. And these are the workshops we have conducted so far, 13 in three years. And some statistics, I can share this on model if you are interested later on. Next one, please. And this is our project team, Mrs. Jaishila Gayathonde. She is the funds and accounts person. Sajan Dixit, you all have interacted at one point or other. He looks after the E studio. Then we have Mahendra Parmar and Sarita, who you may have seen in the background all these five days, looking after all of you. Then we have Kalpana Kannan. She looks after our content team. And Abhilash, who's the head of the system administrator's group. And we also have Dinesh Ramjay, who helps with the online registration and any queries that you have about online registration. So that was the logistics part. Now I'll hand over the mic to Jaya to explain the funds. Good afternoon, everybody. We'll now see the financial support for the DBAB's main workshop. The whole process will be in three steps, fund transfers, fund utilization and final settlement. Now for the fund transfers, we require bank details of all the remote centers. This is the format in which all remote centers will furnish their bank details to us. This format will be mailed to you. The bank account has to be in the name of the institute and it should not be any personal name. The funds will be transferred to remote center's bank account before the main workshop starts. Now we come to the next step, that is the fund utilization by remote centers. The funds are to be utilized strictly as per the sanction budget and the utilization guidelines. Interhead fund adjustments are not allowed. Now we have already mailed you the soft copy of the budget and also hard copy is provided. The budget is in two parts, fixed cost and a variable cost. Under fixed cost we have three subheads, honorarium to various team members, miscellaneous expense budget and institute expense budget. Honorarium of rupees 13,000 each is provided for the remote center coordinator and workshop coordinator. If the duties of both these coordinators are performed by one person then the honorarium amount becomes 20,000. Honorarium is also provided for system administrator, AVO and network coordinator, teaching assistants, support staff and helpers. Miscellaneous expense budget is provided for the registration kits to be purchased for the participants, stationary, postage, printing, photocopy charges, started account and fees and other workshop related expenses. Institute expense budget this amount has to be transferred to your institute account for the common facilities provided by the institute for the workshop. Then the next part of the budget is the variable cost. Again under this head there are three subheads food accommodation and travel reimbursement. All remote centers will have to arrange lunch twice a day for their participants and also to their workshop team members. Accommodation has to be arranged for out station participants only. Travel reimbursement is up to rupees 1,000 for out station participants only. Here the distance between the participants place to the remote center has to be more than 100 kilometers one way. Each remote center will calculate their own variable cost depending upon their confirmed number of participants and the variable rates at which food and accommodation is provided. This the total workshop cost per remote center will be their fixed cost entitlement as per the chart given in the fixed cost plus their actual variable cost. Now we come to the last step that is the final settlement of the advance end by IIT Bombay. After the workshop is over all centers will prepare final settlements in the formats provided. There will be two main documents grant utilization certificate and recital payment statement. Both these documents are to be printed on the institute letter head and they are to be signed by both the coordinators. The final settlement has to be certified by a chartered accountant. CA certification is mandatory and this is our audit requirement. The final settlement has to be submitted to IIT Bombay within one month after the workshop is over. All this information will again be mailed to you before the workshop. Thank you and if you have any questions you may please go ahead. For CA certification Yes. CA also will charge So we have provided CA fees in miscellaneous expenses CA fees are provided. Thank you. Hello. We have opened a separate account for this caste center and the remote center. It is not the institute account but it is a current account only for this project purpose. For a caste project and this remote center purpose. Can you provide the details? You can use any account. You can give that account details to us. Yes. With the permission of the head and we have opened this project for caste and remote center. Do you offer this account? It is the principal. We got the permission from them and we opened this account. So can you provide the details? Thank you. Hello madam. Just now the madam told Monday is a view test in Karnataka Monday is holiday. You have a holiday you can just send an email to the AVU team and they will try to reschedule your test. Test is a must whether it is a holiday or not. No. It is a festival day. We will give you an alternative day. Thank you. Ma'am, what if a participant enrolls and he or she is not turning up for the main Come again please. A participant has enrolled but due to some reason that person is not turning up. So how are we to deal with it? If he doesn't turn up, he doesn't turn up. Initially we have to give all the list of participants and you will... The list of participants is there on the website. You just have to send us attendance every day. So we will monitor. Hello madam. Travel reimbursement you have stated 100 kms. This is for one way or two way? Travel is for entire 10 days period. It is not for a day. For a day one way travel should be 100 kms or both the ways. It's one way. Excuse me ma'am. Whether the RCC coordinator is fixed for all the workshop or we can change or in case a RCC coordinator of his concerned institute he is leaving the institute then what is the procedure of renominating a RCC coordinator? The head of the institute has to inform us that the RCC coordinator has left and he has to nominate another person in that person's place and sent to us the entire procedure is exactly the way it was done for the first time. It has to be sent to us officially on an official letter head saying that so and so has been nominated. Hello. My question is regarding the distribution of AKAS tablets for faculty members. Is there any specific procedure because we are maintaining stock books everything while giving the AKAS tablets to the faculty participant of the workshop. Is there any specific undertaking or any specific things are there? Yeah, we are working on the procedure actually. You will have to take an undertaking from the faculty saying that you are showing the tablet to that particular person for maybe a year and he or she has to return it to you and he or she has to take full care of it. That tablet belongs to IIT and it is entrusted to you in your care. I will be sending out an undertaking very soon. Thank you. Ma'am, there is a certificate for the coordinators also like teaching assistant we had so is there IIT Bombay provide some certificate to them also? Teaching assistant? We had MTech students they helped in their labs and all these so do they get certificate for their work or not? Yes, the teaching assistant gets certificates for their support in the workshop. Thank you. My question is that we have received 200 tablets but few of them are not booting properly so we were just going to know that what should we do? Booting problem in the tablets, they are not running properly. They are not booting properly. Okay, so we have created a mail ID for Akash tech support. Akash tech support, I have sent that email ID to all the Akash coordinators so whatever problems you have please send us an email with the details of those tablets. You know the numbers. Tablets number and all my numbers. And send it to akashtechsupport at csc.iitb.ac.in How many teaching assistants we can appoint is based on the number of participants It's 1 per 15 participants. Yeah, 1 TA per 15 participants. It is given in the guidelines. And system administrator was one. One is enough. When we should provide the name of the teaching assistants? You provide us the name of the teaching assistants at the end of the workshop. Then how they will get their certificate because you will send the certificate I think in advance? Yeah. We will send you the certificates later on after the workshop. Okay. After we get the attendance, after we get all the lists from you. Okay, thank you. 41 people has already registered in my college for the workshop. But after they got registered the link having verified but not yet approved. Is there anything approved for any of the member? Sir, we are checking the permission later from remote centre wise. So give us some time. Maybe by Monday we will finish it off. Hello. For 1029 also the same problem already 9 participants have already registered. They are requested only verified but not confirmed. And since the status is I think since last 10 to 15 days. So will it get confirmed? Yeah, it is taking a bit of time because we are looking at all the permission letters carefully. So, but we were hoping to finish it by today. Unfortunately, it got a bit delayed but I think by maximum Tuesday things will be in a better condition. Can I nominate one of the my participants as a teaching assistant? Participant? A person cannot be a participant and a teaching assistant. They are exclusive. He has to be either a participant or a teaching assistant. Thank you. Excuse me Madam, can the lab programmers register for this workshop? Lab programmers. Repeat your question please. Can the lab programmers register for the workshop Madam? Lab programmers. Who are interested in the... No, unfortunately we allow only faculty members. Then they have already sent the request letter. They can attend but we will not be able to give them any funds or certificates unless they help in the workshop. We can give them certificates as support staff but not as participants. Okay Madam. Thank you. RC coordinator be the course participant. RC coordinator can be the course participant. RC coordinator can be the course participant. If he is able to look after both the things he can be. Because the course itself will also be quite rigorous. We do not want him to be unjust to either of his roles. Madam, what is the quality of the way that a UG student or PG student or faculty should be a teaching assistant. It depends upon you. You can have a student or your faculty colleague or a research scholar can be. Yes, it is not a problem. Excuse me Madam. We are inviting remote center nearby colleges to our remote center. We are looking for some brochure like this which you are given now and they can view it very easily. We have a soft copy but we do not have a hard copy of this. We have already sent to all 250 of you we have sent already. There are about my colleague tells me there are about 20 of you who are workshop coordinators and who have also registered as participants in the main workshop. Needless to say you will be cancelled as the participant in the main workshop. We have the intake of cystic participants and until here today we have registered 53 candidates. If the number increases beyond 60 do we have some permission or should we allow to them or not? Since the last date already extended to 15th of May. If there are people who are more than that number and if you have the capacity you will have to send me an undertaking saying that you have the capacity and then you can manage to fit in so many more people. Only then we will allow those people to go to your center. Excuse me ma'am. Ma'am if somebody has registered for the workshop then can she or she be nominated as a teaching assistant? I just said if we can nominate them now just now if they are registered for the workshop. Yes but their registration will have to be cancelled you will have to tell us that. Yes thank you ma'am. There is system administrator ABU and network coordinators. These are three persons and what about their distribution of money? That has to be shared. It has to be shared. There is no rule like administrator is different amount or likeness. Is it equally or what? Do a network coordinator can be the same person but system administrator will be a different person. There will be two different people. I am asking for payment administrator and ABU and network coordinator so equally distributed or are different different? Equally distributed. And one more thing institute overhead is directly transferred to institute there is no other amount has to be transferred it is 10,000 for the amount is 10,000 it has to be transferred to your institute account. Okay thank you. Ma'am last question. Do we have to take any undertaking as we have signed it over here that there won't be any objection in taking video and Yes you have signed Creative Commons license permission slip here. We will be sending you the same thing that you have to get signed from your participant. I will stop here.