 Gee, we have so few people here tonight. I'm used to seeing a big crowd Well, I'm happy to see all of you that are here So We're going to convene to open session now. It's that six And there was action taken during closed session The board voted 5 2 0 in favor of appointing district council as co-negotiator with the district manager for the property Negotiations was it for closed session? Holly you won't Director swine Director Ferris your director falls President Henry here and director Moran here Any additions? Oral communications for anything that is not on the agenda for tonight, so that's a no no No comments all right Unfinished business the board policy manual Yes Okay, this this item is Coming back to you following the discussion at the October 17th board meeting where there was substantial Substantive discussion of two points. I think they were a number of Relatively non-controversial changes to the board manual these items involved a significant amount of discussion with me The two items are defense indemnification of the board member And board member communications with district council so what I did here is In light of the discussion I heard I came back with a set of alternatives as well as a recommended position on each of the two items. I Can I think what I'll do is just go over them in sort of a summary fashion unless any of the board members want a more detailed Description Is it okay if I just So under the defense indemnification issue this is section 23 of the board manual There were some changes presented at the last board meeting that raised the number of concerns The first alternative that's been presented is is essentially what was presented at the last board meeting But in some of the modifications that were suggested also just a closer review in light of some of the particular comments that were made During the meeting by various individuals, but it largely tracks. I think the intent of the What we have been proposed in the prior board revisions to the board manual. Alternative two is a more limited modification of the board manual that essentially of It keeps some addition some protections that are not currently in place for this type of situation that were proposed Without forcing the district Public process that could affect its its rights and abilities So this is the alternative that I'm recommending is legal counsel The other alternatives are presented from your consideration alternative three is no change to section 23 of the board And I'm happy to discuss that I guess I'll go ahead and Talk about the second issue as well So the second issue was board member communications with district council There was a question as to whether some language and section 8 of the board policy manual Prevents Directors from Consulting with district council about issues that of district business that may be of interest to them And my advice was that it does not prevent that But there were clearly some concerns that need to be addressed So in light of those concerns alternative one presents a process where why if a board member wants to consult with council They would need to go to it could be either the board presidents or the District manager just to inform them that they are going to have a consultation and provide an estimate of the time It's expected then the board member would be expected to provide that estimate to council so the council can Can? Respond in a way that's respectful of that time estimate and Then if there are issues about the amount of time being requested by a particular director That could be a matter of discussion without getting into the substance of what the consultation is about It's not with the internal client group list that allows directors still to talk to council with some additional checks in place The second alternative that's presented is no change to the board manual, but the board instructs me By motion to exercise judgment and limiting the amount of time extended a connection with requests or tasking by individual board members So then I guess it would be on me to kind of please Maybe gather some more information about the request that are being presented to me and try to regulate more carefully Alternative three is no change I'm recommending number two of these three alternatives I'm happy to discuss any of them No, I will if we have to get into really specific Strategic discussion on defense of indemnity for example On the communication with counsel Why do you think alternative to is better than alternative one alternative one strikes me as being a reasonable description of what common courtesy would be you know informing the the president or the district manager that you want to talk to council and Estimating how much time you're going to spend you're not required to tell them what you want to talk about which I think is important It's just common courtesy. It's exactly what I did before we had this discussion when I wanted to talk to you I went to love us first, you know I to me that that sounds better because we codify it and then we're not putting the illness on you to exercise judgment and And to save money or prevent unnecessary discussions that are incurring costs for the district I just I don't understand why alternative to is better because just puts you on the sun Well, I can explain why I recommend it alternative to one which is that just from my perspective alternative one it is a bit clunky and they sort of discourage consultations the council I Have found over my time here is district council that at times I would like to work members to communicate rather than less and so I'd like to try to find a way that Satisfies the concerns of those who have them about misuse of district council time without making it Beepers on communications with council, but that's that I haven't presented any alternatives here that I I'd say legally speaking I Guess going back in time for the last few years I've looked at at bills From law firms that were in six figures because we capriciously Asked questions of lawyers that maybe we didn't need to do Yeah, I don't think we we thought about the cost ramification of having discussions with lawyers This is again, I think I see alternative one is just a common criticism It's nothing else as well as a way to try to control costs with with the use of your time is it is expensive and we don't want to you know, I've used you with the questions that Unnecessarily go to a lawyer when maybe we could make the decision I just I think alternative one is a better option I'll try to Yeah, I understand where you're coming from Certainly, there's I think that that assumes a certain level of comedy on the board But the concern I have with that it is where you get in the board for that doesn't exist or there is a person who is a Not in the same camp with everybody else. It's very very important that we protect Board members that plan themselves in that position for whatever reason and any process that allows That provides a tool by which the majority or the president can You know in some way even if it's indirect control that board member Raises big red flights with me. I understand what Gina is trying to do with that But the way that it's written is Is one of you not good for that situation and That situation could occur into So I think we need to be very very careful about putting those kinds of processes So with alternative one I see it is one more phone call you got to make before you're going to talk to You got to talk to Rick President or the district manager One more phone and Yeah, clunky it may be Is that one phone call maybe but and it also Gives a check on the amount of money that I've never had white giant legal fees, but I understand they Take this point And Any kind of Extents should be part of our review So I don't see Anything that I disagree with in alternative one And I would rather have it in the district manager's hands and the board president's hands then Leaving it up to the district council's judgment Okay, may I suggest a couple of amendments if you want to go down that path Which would be Deleting sentences to Sentence to is the board member may be not explained the exact nature of the matter for which the legal consultation is thought if it's a may There's no reason to have it And the last one the board president district manager will not have the authority to prohibit the consultation But may bring concerns about the frequency or amount of time associated with such consultations the attention of the full board in the concession There might be other ways to accomplish that. I don't know that we necessarily need to Codify that particular thing that is in fact the tool with which someone can be managed in a way that may not be keeping At least what I would like to see us do which provided Freedom of an environment for people to express themselves. I think those those changes Would add to the effectiveness of alternative one I Agree I'm kind of with you Steve So any comments Yes In that board members don't have any preference for alternative one or alternative two I would Say that I'm in favor of alternative to simply because alternative one makes it clear that the Chair and the district manager manager have no filtering authority here, so it seems like an Unnecessary step The board members I like as I said last time I like having the attorney exercise judgment if she feels that a Board member is easing up too much time where it's an inappropriate topic. I think that's a good thing to put on her Part of the reason I'm a little worried about alternative one is that my understanding maybe I've been correct Is that all board members are equal the chair leads the meetings and it's and science Legal documents on behalf of the district and that's it has no other authority over the rest of the board members And so I don't really want to see anything codified that Set someone above the others as far as making decisions or having legal questions I would encourage any board member. So if they have a legal question to talk to counsel So I'm in favor of alternative one, I mean I'll turn it to you any other comments so How we want to do this or do we want to wait and do the whole thing that I mean Items Well, they could either be done separately or together I recommend a motion along the lines of you know motion to direct counsel to prepare our provisions before I know to reflect alternative x So I can I can make a motion Do alternate to Alternative Which you in the hot seat I would second that for that piece of it to Separately Director Swan yes Director Ferris hi Director Falls. Yes, President Henry. Yes Director Moran. Yes, so that Back to the other item Sure, I think I loosely explained the full credits and happy to answer I don't know if I have a question, but is this is the same Is the same difference between one and two the sort of steps that are outlined in D Is the open That's the most important difference. Yes And what again to refresh my memory is the downside of doing that Open session Well, let me Split it. I think I can do this without going down the road of privilege waiver as long as we do I think that D if the board desires to tie its hands to make it Quite a bit harder to approve defensive identification that would otherwise be Um D serves that purpose if you take D out This and this is why I have recommended Number two it provides some extra cautions that don't Necessarily make it difficult for the board to make its decision based on your vice of counsel. Could we Strike D out of your alternative one go with the balance because actually some of the word in Paris is If we didn't I do Well in an alternative to you've got ABC and when I compare that to alternative one ABC ABC you're kind of the same but the language is a little bit different that the language in alternative one for ABC looks looks better, I think That's just the red one So the same okay, so that's the only difference between alternative one and two is section D. Yes how difficult we want to make it to Reach a conclusion about defending a director for a conflict of interest case Right because the only thing I mean other than requiring you to undertake some Potentially the confidential procedures here that are sort of safeguards in alternative to require some additional procedures That are safeguards to kind of make you slow down think about what you're doing get some additional input And it requires the resumption of rights, which is a significant protection, but it does not require the board to go through a public process which injects Some elements into the decision-making that may in my view may or may not be desirable depending on circumstances You mean like politics Yeah Not to say that you know The public shouldn't have a say, but I think this process is intended to Make it very difficult for the board to approve the defense verification, even in what may be an appropriate circumstance Even without going to the to the public and doing it in open session because I'll turn to not do anything Open session other than say we voted to defend the director for conflict of interest. Right. I mean take public comment Ensure that everybody's gone through these steps you talk about a closed session Any other Seems pretty straightforward No comment anybody want to make a motion here. Oh I'm sorry. I forgot you people out there. How could I? They're so quiet Any comment from the public on this item? Well I'll make a motion that we go with alternative to I Director swan and comment even after that motion. No, okay Director swan. Yes Director Ferris, I Director Falls. Yes President Henry. Yes Director Moran. Yes Thank you. I'd like to thank Item Yes, I'm on August 28th 2019 the board Directed board directors agreed to form a public advisory committee for the sole purpose of evaluating the district's administration Operations facilities needs Staff was directed to solicit applications in the public to serve on the committee Staff posted the announcement and application for the committee on the website and the announcement was posted on Facebook and in the press banner by closing dates of October 30th two applications were received By closing the time staff recommends extending the closing date to December 2nd 2019 More applications and expanding the outreach to solicit more community members Do a newspaper newsletter to our email email accounts press banner column and hopefully board members could reach out to folks that they know in the community to solicit additional applications and try one more time with better outreach Any board comments? Did you get some responses we have three three we have two we have one one withdrews we have two And we want to see a Committee of how many people I think you said about five five or six Members I mean there is an alternative here, which is we could See if the two people wanted to Join an expanded admin committee for and assigned the staffs to be Which I think has people that are motivated Actually are looking for a very needy topic to address and I might be an alternative. I even extended 30 days Circumstances right now a little bit different than they were 13-14 when we had the last committee like those that was on the heels of the Taj Mahal and the $10 million There's a lot of people that really got So just something to think about we can we can still do the extension of December 2nd and then see what happens But I'm just saying I think we've got a committee that probably can handle it. Any other comments? I like Bob's suggestion I would tend to go on So we have a ready-form committee that we could reach out to these two. Yeah, that they could this would be their topic to Keep in mind that this would have board members on it the difference is one is all public They had my committee is two board members and in this case then we'd be expanding it to like seven I think So it'd be five community members, which is the five But it would have board members on it and those committee assignments may change starting You know we have to find people that had an experience and different instruction and different types of Get away from the board, but it could really be Well, we can certainly try it to the second and see if at that point it doesn't go down either I would say So that's what I'm supposed to do is let's do this let's extend it another month So I'll make a motion That we follow the staff recommendation of extending the closing date for the admin advisory committee facilities date to 12 p.m. On December 2nd 2019 Point out that it becomes an admin community activity. It's probably or it looks like at this point that that would be a daytime activity and I think it would be good for this to be something that's evening Other community that it could be the admin committee meeting in the evenings or something could change it or cycle it through They're good The 12 noon on December 2nd That's to do with the fact that I will be out of the office for the entire week before that and so I will only have That day to put together an agenda No problem Following the staff recommendation To do It was not a second so I and we just have consensus to go ahead with this That we wait till December 2nd So we're gonna outreach to the president or correct our website We have an e-news letter. Yeah, we can we can do and hopefully the board individual board members will reach out to people in the community and Ask if they're interested in So We're to new business 11a Santa Marta read around water agency Correct the same way read around order Is a ground water sustainability agency that was formed as a joint powers authority in the 2017 That's three member agencies scott's valley water district the San Lorenzo Valley water district in the county of Santa Cruz Discovered by board directors comprised of two representatives from each member agency One representative in the city of scott's valley one from the city of Santa Cruz and one from the Mount Herman Association and To private well and their representatives Under the sustainable ground water management act of 2014 overdraft the ground water basins need to sustainably managed by a GSA Through the development of the ground water the sustainability plan the GSB the ground water sustainability plan must be completed by 2022 in the basin much read must reach sustainability by 2042 In response to many questions asked by members of the board and the public regarding you know What does the San Margarita ground water agency mean to the San Margarita Valley water district? We have scheduled study session with the district's Heterological consultant John feel I would be K. I environmental and water Consulting for the January 16th 2020 board meeting the study session titled The San Margarita ground water agency in Santa Rosa Valley water district is discussed the following What is the San Margarita ground water agency? What is the purpose? What does it apply to? What happens? if We don't comply how it's San Lorenzo Valley water district become a part of the Santa Margarita ground water agency fiscal implications and one of the key findings of Findings to date from the process. What does San Lorenzo Valley water district need to do? What do they need to look out for? And so forth. Mr. Phil will be here to answer questions that Basically pertain to the San Lorenzo Valley water district that a lot of the general public and board members have asked in the past Looking for additional questions from the public and from board members So Mr. Field can be further prepared for this presentation So you have my favorite question there, which one management areas? Correct Exactly, what does that mean? Right and once you left at all management areas, right? And I wasn't very popular with the rest of the group for asking that You have to be determined Well, that would be one of the questions, right? Let's talk about what those management areas are Yeah, that I mean I couldn't get really an answer out of anybody. It was kind of like Well, that's gonna be a lot of work. It was they didn't say that but it's just kind of What came across? Yeah, and there's other questions people ask or how do we become involved in the process to date? so Would something be good to Have a question the study session pertaining the center of the valley water district. Yeah, I'm not question about that That was one of my questions Mr. Field has been involved in the ground water basin From the early stages Have a lot of good information You'll be able to answer a lot of your questions Also, he'll be available as time goes on as To review and work with our directors that are part of San Margarita ground water areas Do you want questions now? I'd like to have them by I think I put in not by 12 noon, but It's only by January 3rd. High noon. Yeah So it's helping to give you the board some thoughts and hopefully we receive The general public I know that we've been getting different questions So complicated the whole Was complicated Yeah, but I mean We've got a million dollar plus person who has a Lot of information a lot of information and it's a lot to digest It's not like Would he be able to address our Historic if any Overdrafting of the we could I can ask that question we can have him discuss that sure because I know it's it's pretty clear that Scott's Valley overdrafted pretty majorly in their area But I don't know that I've ever gotten a feel for what we did or didn't We can have I'll ask work with the other questions email the Holly or myself Those questions go on the agenda. Yes, okay the gen item and You bring the other presentation based on the questions Overdrafted Now we do have facilities in Scott's Valley And we are all in the same So there's a lot of good questions out there that haven't been answered and these are before the sport Part of the problem is they kind of like well you have to do exactly What the other people are doing it's it's almost a scare tactic it sounds like but it's not we have boats Yes, so so we have a management area they're kind of saying we still have to Same Yeah, well, that's what they said Yeah, when I asked the question and I said why did they even throw in management areas if Technically it has to be exactly the same as this person's stuff over there So in other words those that overdraft the most and those that don't overdraft as much To do the same thing. Yeah Doesn't seem quite right I don't think we're quite there yet though. I make those decisions And especially with every time I drive along and while it's not completed yet. We're still putting data together Every time I drive by Santa's village or down, you know, Scott's Valley drives But hopefully we get these questions answered here And I could we do have two directors that routine we have an alternate that we can make that meeting This is not the step on their toes Because So we feel more comfortable I'm getting the sense to they were not all on the same page I Have a question for Rick you're proposing that we do this as part of the January 16th board meeting It'd be pretty much the meeting. It'll be priors. Okay, all right Is that the meeting that you will be attending in January? I Because you attend one of the two meetings in each month, right? Okay, good because I think it's a she has a lot of good background I was going to say that if you if it's any question comes up about the state law that the smiggler came out of That's the person to ask Even a more reason to be at that meeting That's So if you can't I think we should move it to The board of directors meeting when she can't I'm sorry If I have trouble making that Because I'm deposing the experts in the first time we're hence the duplication in the state under signal We will represent the ground water sustainability agency. It's going to a Facebook trial in February It sounds like we could be nice, but you had the legal exit on that law Groundwater management agency, but they don't have exactly the same The issues there in terms of how the parties relate to each other very different than they are here It's not the same structure. It's not a JPA My point is only that I'm sure John and Theo can address the issues relative to smiggler I'm not sure he can address the issues relative to the law that smiggler came out of and that's why I think the Gina needs to be at that meeting as well We have a set next year's meetings yet because the first meeting of the month would be right on January 2nd So that's probably not gonna have the first meeting. We have it. We will be setting those meetings in December So we haven't set January so can we be flexible so that if she can't make that meeting We can we can reschedule that that pretend to when she can't go to reschedule We can talk we're moving ahead with this Like more technical information from our own guy I Feel like one of you and I have asked questions One of his goals is to give you information where it's not too technical Right easier to understand for the non-professional I'm a money person Gonna make me go So do we want to ask for I mean is this just from the board or are we asking anybody We've had people in the general public virtual is asked the questions. I'm hoping he'll submit. I mean Anybody you can submit questions it won't begin You know, I think a lot of the questions will be the same It's kind of funny, you know who shows up at the meetings as people from long people It's really kind of fun Well chucks Well But I mean really There there are a lot of people there from long pico And there really isn't anybody there from scott's valley or mount burman Any of those other places It's just slv people that come to the meetings and say hey, what's going on here? That may have been public We have a I know we have But I'm just There's some things about this whole thing in the world Alrighty, I'll let the public talk. Well, are you done as a board? One more question rick. Um, just just for clarification your recommendation is that you were asking for questions not for permission It did you have Okay, how about the public do you want to say anything debbie just a comment having attended the last Santa margarita meeting and maybe chuck will agree the management area concept is Hardly been covered at all It wasn't accepted or rejected staff made a comment that they would rather not because it would be complicate their job But the board hasn't made any decision. There's been no numbers thrown out about how many that i'm aware of If there were management areas, it's just as a concept and move is that sound about right? Yeah, they've slowed it over it There were some comments about yeah, we need to discuss that more and other people said now We don't want to go there and that's where it was left. So it's up in the air Anybody else out there? Chuck's just keeping his lips Got a smile out of you. Um anybody nobody else So, you know, I actually went to those meetings when I was on the long people board That it was a Santa margarita basic meetings And they had a lot of grandiose ideas that never came to Anyway, I don't know what's going on I'm sure they were all free too. They were all free. Yeah, I don't think so Okay, so any new other comments on this item from the public from the board staff Okay of the multi multi-user variants renewals for 1920 the other finance manager here that will present this on So the customer service departments for either any review each year this comes to the board any parcels that have multiple units on them Are charged a one-inch rate here regardless that they have a smaller size meter We do offer a multiple variants program for if one of those units is not used That they can be charged the five eighths rate, which is the size meter that they How do we know that that unit is not being used? They have to sign an affidavit They have to submit they have to submit their form every year um And during this process staff does go through and review the consumption and Can kind of tell if we think that there is or is not and at that point if we do think the district does have the right to Send someone out to to give it kind of a visual So the seven accounts that were removed are probably because they are using it Correct like you know the most usually the case is the property sold and now someone did fix it out What a lot of the cases were is that second unit is like a run down or you know something to where it's not really even usable so Do they have to have A kitchen I mean what is our can you have a unit that isn't considered a unit? because somehow it's not But there is a price area for I mean it having certain running water fixtures to Okay, so I mean if you have a workshop that has you know Hand washing sink something like that. That's not going to qualify This is per the district Rules and regulations is that this does get reviewed annually for the board to formally by resolution approve These people having a multiple yes, but this is normal for water Don't Oh, okay, we have this I mean, I guess it depends on where I mean Certain water districts probably do have something like this But I don't picture Many large cities having some but they don't they don't actually have a one inch meter They have a five So really this is just to avoid putting in two different service entries one for each unit Is that the is that's a trade off? It would have required the district ordinance Has that any multiple units should be sized at the one inch near So we're getting the service charge, but we don't go on stall Not the last set of questions. Is that fair? They can request it I mean, we can go ahead and act on this but we can this might be the ordinance we can bring the ordinance back to you This is something that was established back in the eights. Yeah, I understand. I did but there's a couple things here that I'm not Yeah, maybe we take it to a committee or something like that Think the finance committee if that'd be okay with the board maybe they'll take just another quick look at it because If we're not actually Installing it but we're requiring it but you know, we don't have to pay for it It's essentially My opinion it was providing financial relief To customers that had multiple units when the district deemed that it should be a one inch Gave them the option of upgrading Um And then this kind of came out of that because otherwise you would have people would have been having to pay for it not even Just on the district's end for the meter, but also on their service lines on their side of the property I understand but There's ways of being able to get to where Maybe it needs to be from an engineering point of view without You know penalizing people really hard, but I think this is worth another look I'm uncomfortable with the notion of a virtual One-inch meter that we're actually charging for Could we take this to the finance committee? Take it there. I I mean, they can say a other water districts On pico, we We we just you know, if they had an extra place, we didn't make them get another meter We just charged them for people piggyback off of us I don't want to get too far filled with your agenda, but but I am concerned about like we move ahead from this list Is there any legal ramification with this resolution do you not mean could this be viewed as we're giving away much No, no, this is while this may be somewhat unique. There are issues like this in the most every large district It's not that far field. Yeah, I don't see any issues All we're doing is taking these 30s four 36 people and allowing them to be built at the 5h rate That's correct because they don't meet our criteria for multiple users. We're all intent for this. Yes It's the right thing to do Yeah I actually heard something different I heard that we required a 1 inch but we're Giving them leeway To go down to a 5 8 inch Instead of what would be required under an engineering review or something. Did I hear that? Well, if they were to be Built today, they would be we would set a 1 inch meter. These are already existing So you're based on the grandpa And it was getting away from having to pay for the difference in the morning If you didn't want the 1 inch here, they didn't want to pay for the upgrade But they understood that they've got multiple units on the property have to pay for multiple units from the service charge So there's two aspects one as the grandfather, which means at that date and time Right, and then nobody knew so we don't add people This is so so 30 years ago. This was a bigger list, right? Well, the second issue is Are we doing them a favor by not moving to a 1 inch relative to what they would need for their Providing service to their multiple units Most of them don't have a supply problem or a pressure problem. I don't know why I do it a lot These are existing I didn't have a problem and then there's more to this There's a there's a date a grandfather date that where they would have to pay a connection fee and they did not have to pay a connection fee If they were built before such such a date they just had to pay a fine month at that time it's by monthly the monthly service charge That's a long day to go when it was built before we have the monthly But again, you don't have no problem with this improvement Well, I think it's mainly written pull apart and research a little further back Are you and I talk about it? Yeah, this this was put in by manager John Johnson who was a finance manager More than a district manager, so to speak big on finances and wrote the he wrote the multiple user orders, so Let's you know I talked trick-or-treating on the inside Okay, thank you So anybody want Make a motion did we go to the public? Oh public I can't forget me. You guys you're so Okay, um Anybody want to make I will make a motion that we approve resolution number nine 1920 Director swan. Yes Director ferris. Hi Director foals. Yes President henry Yes Director moran. Yes I don't see you This in october 17th 2019 the board of directors Meeting the board direct the staff to move forward and select a facilitator for assisting with updating the district's strategic plan managers partners is a professional management consulting firm specializing in helping local government leaders improve their operations over 20 years Great larson is scheduled to meet with the board and discuss the process and moving forward with the district's strategic plan on november 13th 2019 um I provided mr. Larson with all the back data from the admin meeting and the board meetings and the different copies of the strategic plan I we did reach out to the board to make sure that this date was available I recommend that the board approve Having a special meeting on the river on november 13th 2019 Mr. Larson's bio is any local from from santa cruz It is included experience from the legislative Analyst to the department head and deputy city manager for the city of san jose Twice serving a city manager for milpitas and los gatos And twice serving as director of planning and community development for scott's dale and santa cruz My name is also moran. I do believe a couple times for the city council and santa cruz. He's local I'm so cut creek water to use this same firm you meant to move ahead on in some of their planning I did reach out and contacted other strategic planners Selected this individual As someone that really wasn't part of the strategic plan process up to today The more neutral I had several people from the community voicing support from For one person or another and I thought I would go with someone that was pretty much neutral coming in and I'm known To the process For the neutral person of the santa cruz. No To this process Any other comments by the board No Um Not other than well Yeah, I mean just as part of the process when I've met and we're we've started the Getting ourselves ready for the editing process, which will come out of this so We will continue to have those meetings and be working in parallel with what happens through the Through the workshops and taking any input and getting ready for the board meetings and I'm looking forward to it And this is uh advertised just like any other board meeting, uh, you know, it's hard to get into the press banner at this point, but Could possibly get into the question We'll work on our agenda mailing list, um, and it's gone out in this Agenda so people know hopefully people will see it that are interested Okay, anybody from public Yeah I'm I'm a little dense on this one Is this a meeting where the consultant is meeting the board? It's a hi. How are you or is it a Meeting to begin the strategic plan process where the public is going to be invited to do the input I I view this but this is up to the board Is that it's a meet and greet with the board and then move ahead on the process It's not to discuss the strategic plan at that meeting. That's part of that. That won't be the way it's Gen 9 so it'll be discussed the process and how to move it forward And that's the board's decision We already do have some Guidance from the admin committee and just move ahead And will the meeting be held here At 6 30 What uh, every time you guys well, I don't think I put a time in the house for a special meeting 12 noon 6 30 what time would you with the board like to meet? Uh 5 30 5 30 Okay, yes, that was the other part of this read that Close session for performance eval and then 6 34 Open session No more comments moving on district manager contract review Do you want me to yes, I would appreciate Okay, take this item Okay, so I um, I've quoted here in the memo the compensation provision of the district manager's contract And I've noted that at the last board meeting as a result of the annual performance review process the board Awarded a satisfactory performance evaluation to the district manager which triggers under this part of the district manager's contract of automatic three percent of 3.7 percent Cola adjustment for the year that started October 19th 2019 And in addition the board now Should decide pursuant to the last sentence of section three of the district manager contract Whether to provide up to a five percent merit increase based on performance for the district manager Which would be on the base salary of 180 1,998 In addition to the three percent the 3.7 percent cola increase that's already triggered by virtue of the satisfactory performance evaluation Any comments from the board? So If you know I'll comment The 3.7 Would be an increase 6,696 dollars and 93 cents If if you was given a three percent Merit increase That would along with the 3.7 so that would be 6.7 The increase would be 12,126 dollars and 87 cents four percent Would be 13,936 dollars and 85 cents A five percent Would be 15,746 dollars and 83 cents. That's it annual uh, and basically What it amounts to each year over the 3.7 like if you gave him If you gave him three percent It it's 1,800 and ten dollars Each year so increasing from uh, say Three years to four years that increases only 1,810 dollars or from Four years to five years again. It's 1,810 dollars Over all so Everybody get my numbers Yeah, more much More okay I'm glad we have exact numbers. Thank you for doing it. Yeah, no, I I didn't want to get caught flat But it did not know what it means. You have that experience I do have a question Yes, are we handling merit increases for staff in general? What is the what do we have? Staff has a seven steps all the way through And there's a five percent between between steps Once you're stepped out of seven your seventh step, there's no more increases until you get longevity at X amount in 15 years Yeah, so Where are we like I mean the last time I think I looked at this we were we had a substantial number of people that were Either at or above the maximum. Yeah, I mean the district has significant amount of staff with 15 20 plus years So and so each one of those people would be getting a Five percent. No, it caps at the seven So we have a lot of people that are capped up that have not been eligible for any sort of merit increase All other people are capped. It doesn't just keep going. Yeah, you count that. They're getting the 3.7 I thought I heard that if they were here for expert time they Yeah, so 15 years you'd be stepped out for the first seven years And then you won't get an increase for those next eight years until you hit that 15th year And then it's five percent for longevity, which is just a one time Oh, which is the one which is the one time but and that's Reviewed every year if you could lose your longevity if you know your performance is not satisfied satisfied So how many people do we have that are eligible for merit increases this year? Not that I I see probably less than half Because some people do have such long tenure here Less than half is 15 Yeah, yeah, probably some somewhere around that and that's factored into the budget we kind of do A rough because not necessarily everyone's going to get it just because But but basically long-term people are capped at the cost of living Correct I mean, I don't know what the cost of living this year whether it's 3.7 or 2.5 Well our contracts are 3.7 the actual cost of living maybe Different could be 2.5 4.2 or whatever, but the contract it could change each year correct This has been posted so it will be 3.7 The management teams are from the June Yeah, they've been made here classified to the fixed 3 percent So the other thing is rick has worked here since he was 10 So he quit getting He had no eligibility for a merit increase. He only got the cost of living Yeah Yes, so he hasn't had one for a long time Any other comments by board I just want to clarify something The the time and rank step function increase aside, which is really just Going if I use the military as an example from sergeant From you know private to corporal sergeant. I mean, it's it's a lot geared toward time and rank and seniority and technical Qualifications based on certificates. I understand but what happens if somebody who's in that step has an exceptional year We have no amount of money set aside to award them It's in the contract that you cannot go more than one step Or five percent increase does that mean you can't give a merit increase correct correct And see that to me that is that's a that's a this well And right along that is the rules we have now. We got a disconnect here between the staff and The district manager. I I'm not sure how to resolve that and I think one of the things that I put in this strategic plan was about doing some kind of Staffing review we might even need to be able to update some of the Numbers because when you have lots of people over your top Tier that means something's either wrong with the tier Right There's a lot of issues here Understand I I just I've never in my 45 years in business Been with an organization that didn't have the ability to reward performance. It is extreme with regards to merit or step increases It is extremely common In public agencies when you have unions and everything to prevent favor. I get it But yeah, I mean you will see some places that will have You know, we call it a merit being the step, but some places do have, you know, small A little bit more to spoke, you know under $500 something like that that you can get everybody Correct So the reason I ask this question is relative to What what might be contemplated here and I I mean, you know, it makes me uncomfortable to hear something So you mean Make I think we've already set a precedent that I don't agree with Well, I mean the rules are the rules. I understand that and I can't say the rules, but that doesn't mean I have to like Well, I is it a point is it appropriate to comment on an opinion on performance? As far as rick being eligible for a merit increase I'd like to point out that from a year ago when we had a poison within our organization And I think we all know who that was You know, we we've now got somebody as a district manager who's hitting us in the right direction And I think we need to keep that in mind as we think about What rick is worth to us At least that's what I am keeping foremost in my mind when we finally have that discussion on a merit increase because I think we've It's night and day. It's 180 degrees from What we're living through under the old district manager to Where we are now, I think we're headed in the right direction. I mean, I can use an example of infrastructure as we want You know, brian wanted to do quick projects that he could say He he fixed infrastructure when they were really low priority projects That I was against rick on the other hand We're going what we borrow more money, but we're going for the thing that's going to really give us a bank for the buck Which is our backbone for the distribution system, which is going to fix our pressure problems Our distribution problems we can finally fight fires and it's even going to save us cost By not running those pumps all the time Because the diameter of the pipes change every every 15 feet or whatever you know it It's nice to be in a good direction and I want to continue on that path And the best way to do that is encourage the right behavior somebody got a question Because we have to decide What we're going to pay him in a public meeting and we aren't doing it tonight Uh, you could do it tonight. Is that a decision? Yeah, uh, well, I I mean I from what lou was saying he didn't seem to think we were doing that Well, I thought it had to be done in closed session. Maybe I know you have to do it in public session Well, then here we go. I I recommend that we that we give rick a five percent merit increase and also So any comments from the public? Any comments from the board, I mean Any other comments? So we have a motion and a second and And there's a comment. I guess not so hauling you want to call the court director swan. Yes director ferris I director pulse President henry. Yes director moran. Yes Then you need to speak there. It'll be retro back to the Monterey and senators county's weed management area partners is holding its 20th annual central coast evasive weed symposium in Carmel california number 14. This is an annual workshop designed to encourage active engagement and the conservation of california wildlands first held at the california state university monterey In 1999 the symposium provides a venue to share information About basic weed control made a plant restoration and stewardship for Monterey and san jerry's county Director moran chairman of the district's environmental committee has requested tenants to the symposium cost of the Attending the symposium is not to exceed 246 dollars It requires a there's an estimated cost stipend registration travel and lunch included the board policy manual Encourages members to attend educational conferences and professional meetings when the purpose of such activities are to improve district operations rights Are necessary in a reasonable reimbursement of expenses and in your packet you'll have the mini siphon and travel training portions of the board policy manual The backup the memo And i don't know if director moran would like to add anything to that if you come into 264 25 or dead I was just going for the 59 actually three years ago And I was with former director bachman that I attended and I attended at my own cost and I really didn't anticipate They didn't any money on this deal. I Went down there before and I learned a lot of stuff and they reached out to me because I'm on their mailing list and They're good topics that are discussed down there that are relevant to our water district and I would like to attend And you should in comments by the board I would just suggest that when you got come back you give us a report a report Share with you you found that knowledge. I think that's a requirement if you go to one of these things It's a great idea totally encourage Any other comments from the board public No comments. Oh Okay, I also paid my own way Three years ago. Oh Do we have to vote on this? Yes, it does Director of swine I'll make a motion that we Rick Moran for this symposium So Rick the camp I second that yeah, all right director swine. Yes Dr. Ferris. Hi Director falls. Yes President Henry. Yes director Moran Yes You could have stayed you could have stayed but you don't need to Consent agenda Anybody wanting to pull the minutes So nothing we have to do there. That's right Um, just quick reports Yes, you have the engineering finance and business and legal reports staff is here and you're more welcome to answer any questions The reason you don't have the operations report just because of the data the The agenda it takes time to get all the information in the field that have run the numbers on production and the vehicle mileage, etc You will have it at the next meeting All right And you will see it's a new increase in overtime years To our friends in pgv and mileage and mileage and mileage and are we going to prepare even though we're not going anywhere Are we preparing an invoice to the sentiment? I know they've been coding they've been coding all of their time So we have labor the this last one will be getting all the time cards in that are encompassing all of that The last we've just started getting the invoices for the first one's rental fees So we'll be getting the second ones here soon and then we'll be able to have a full cost analysis of how much I'm surprised there's not a law firm out there that wants to do a class action law student I'm sure it's coming If you want to talk about it offline Is it any hope way to get a dime out of it? There isn't is it? I don't know $250 What's the rhythm cutting day for the Just before we go to that if we're talking about the power out Just like to ask was there a difference in performance? Would you learn different from the first one to the second one? Uh They found that we Knew what generators generators we needed on hand from the first one So it was easier to go out and procure and make sure we Knew what we were getting on the second round. Okay, and that's probably the biggest and we lost a generator a generator voltage regulator my haywire fried bunch of equipment Which is a problem when you start using generators for several days on a row You just don't seem to hold up not the state equipment. I hope Right chlorinator and some other things Yeah, battery. Yeah, some battery stuff and And the generators sound like the generator shock is going to be Replace all the customers to take care. Yes. No boilers. What no boilers. There's no out of water big basin right out of water Um Like the planning I guess they had no generators at their location. I mean we knew how long they were going to last We don't have Is there any way to rig up a temporary intertide even Only to ask, you know They didn't they asked me how to generate but It takes a pump to get water to them the old intertide Which was removed by a big basin You know they could Done what we did One generator And I do believe that I think San Jose water would be able to generate everything We didn't hear from until Very late and it was from the jute fire districts And and the state and the state called us and said they had those issues Because they didn't do boil notices in the out of water Boy, they did have to put out boil notices that we this time around we didn't have any boil notices And maintain storage Um So this is actually your first power out of it because Stephanie handled the last one. That's correct Does he say Stephanie or is he neat? That's correct I haven't been here for a year long so And Nate He's saved me quite far and Andy He's great jobs We're turning the barrel next time James. So do we Have orders in for generators that we have in the budget I have an RFP in process They're not orders because I know somebody who works for the place in scott's valley And He said they've they've got orders for over a year To be filled and I thought oh I wonder if that's going to be an issue for us now Well, I can tell you just the generator companies all look at california as a phenomenal market especially because we're tier four And Generators in california are a lot more expensive than generators anywhere else. You know tier four is a motor Is a missions standard that we have to meet that's different. Oh, okay most places because higher pollution Thank you Okay, any other questions on that Are you trying to say something when's the probation tank? Yeah, they That's just paving the road. We haven't filled it yet. We're getting close to filling And a punch list of items will be in close to scheduling something. We're hopefully starting filling on tuesday next week We hope to be Ready to go online by the end of next week and then we'll be scheduling We're getting close We have a facebook post schedule for next week with an update with kind of where it's at and then hopefully we'll have an idea Yeah, we'll know a lot more on tuesday press abandon will be there. I hope we haven't got that for you. Did we get the date right? Never argue with people to buy that's terrible Well, I would think this sentinel should be informed about this sure. Oh, absolutely I think the plan is definitely have it. Okay. I can say this I took a tour with james up there and we went In the tank It was a interesting experience So that's we should be able to get the picture that the sentinel did with the woodpecker On the side of the regular tank Get the energy everywhere that showed it leaking the woodpecker was Yeah, it was chewing a hole through it. That would definitely be cool for the pecker It comes up there. It's still online. I've seen it. I've seen it many times My other point is It's whether the sentinel covers it whoever it's a point of pride that we all should have That we've fixed this problem and it's a engineering marvel That we've done all this and we all should be proud of what's been accomplished up there And another question did we sign contracts with the bear creek estates wastewater water works fine Yes, that'll so they can start working time. I'm going to write the notes to receive tomorrow morning We just resolved a minor Was that department status reports? Okay Are you going to give a report? I wasn't going to unless there are questions about what's in the packet. And how about Stephanie? Unless people have questions. I mean we're closely tracking consumption And the the updated graph is really good Yeah, I'm curious what consumption In october Yeah, I'm sure it'll be down a little bit for people Especially our option. Yeah, exactly That does that get added to the invoice too? The difference in consumption. Yes That's it We need to get you know more stuff for the lawyers So that's all the department reports. No, no, well No, I thought we'd talk some engineering over there, but yeah, there are questions I didn't want to have to answer any part of the number. Do you want me to talk about the The line slide or would you like to Why don't you start? Part of the discussion at the engineering meeting today was we finally have some numbers on what it's going to cost To fix the road going up to the line facility what we call the line slide project We have two options the first one is to install three rows of secant piles across the face of the slide And remove approximately five feet of the upper slide to reduce the mass of the unstable ground That option is estimated to cost 15 million dollars The second option is to install two rows of secant piles across the face of the slide install an eight foot diameter 250 foot culvert to hessie creek remove the same five feet of upper upper slide mass And compact the excavated spoil over the pipe the estimated cost of this option is 12 million dollars So the the bottom line here is it's going to be very expensive to fix that road to the line facility And yet we have no other option because that's two-thirds of our potable water supply for the district Lou would you tell us what the approximate percentage of FEMA would pay for that? It what do we figure 75 from the feds 12 and a half percent from the state and we'll probably be on the Hook for the rest best case They'll actually pay 75 percent Well, yeah, we're that's the understanding at this point. Maybe it's a rich. Maybe it's a rich person So are we we're closely with them? We should They have been very supportive because remember this this happened during the state of emergency So there's no question that you know, they're they're on the hook. It's just for how much They sent people out multiple times on that project Because it was such a large process now just before we start asking questions Let me just say there's not a lot of information There's and I know there's gonna be a lot of questions and we asked them today Or asked a lot of them today and I think that the key thing is we are going out for another um Quote or a peer review and a peer review of this data to make sure that I mean because this is a staggering figure So we need to make sure that I mean even though the data makes a 308 page report So it's kind of hard to believe that they don't know what they're doing But you know, we do need to verify this because this is going to be substantial Investments for the district over a fairly long period of time. We're guessing three years Really won't get too detailed. Yes into this tonight, but we'd be more happy to bring this back Or to the full board. They'd like to discuss it more once we have whatever as we move along as especially It seems it's not agendized True, but I just you know bad news is best delivered quickly and I didn't want this to Come out and You know there were a lot there and did you want to add No, I think I would love All right committee reports Well, we I mean we I don't I think we have anything in here, but we had a budget committee meeting where we talked about the changes required by SB 998 for payment If people are late on payment and what that means I think it's another great personally in my opinion. It's not a great example of the legislature applying one size fits all to Districts our size all the way up to Los Angeles and this is It sounds great, but there's some real unintended consequences that could come out of this for people That Have issues with paying your bills that are not necessarily going to be helpful to them We're going to do everything we can to make it You know within the law as straightforward as we can Stephanie's putting together a timeline so that people can actually See okay, this is what happens and where penalties get applied and That sort of thing, but it is it is not it is not a good piece of news And next up is it'll go to the admin committee because it is Rules and right rewriting the rules and regulations sections And then I'm assuming it goes to the full board because I think rules and regs has to have the whole publishing et cetera maybe maybe not so but you know Stephanie did a great job of putting together Understandable text And with the timelines, I think it'll If people sit down and look at it and put on our web page We you know do as much noticing as we can which the admin committee will talk about as well I'm hopeful that we'll be able to to get through it, but I I think you're expecting a lot of calls Initially on it, and I think that's probably a fair fair guess Be an absolute nightmare for people who Wind up getting themselves deep in depth Because they don't get their water turned off for what is it 80? How many days because like 85 days I was thinking 84 It can be three bills in arrears with the fourth one coming a week after the 84th day It's scary. I don't know what those people were thinking so There's I think we already talked about San Margarita groundwater agency I did want to thank you for moving the one item The email from Matt Johnson to a different section the On there, I was actually trying to figure out and communication. Yes I was actually trying to figure out if we in the board were chemist of jurors or vulturing attorneys or something else But I wasn't exactly sure what math point was on that I did send emails to tom rick or Is he representing county or whatever They're concerned that the board doesn't take this as an idea Well, I mean it was it was certainly an ad hominem article. That's what and and it really was light on Links and citations and all that sort of thing and since it came from his San Cruz county address. I'm assuming it's official County position that's exactly what I told them And I don't think I think they wish that he didn't set it, but How much did months out of pay him? Well, maybe john can send a follow-up email. Yeah, I'll forward you the way Or the serious should we put that in? We could Would you forward that to me too? Well, I found it particularly discouraging that people that we're trying to work with on invasive species and who we're trying to work with on The use of pesticides that they would send this letter out that was Inflammatory so I found it discouraging to read it was kind of hard to even figure out who it came from I had a search Unfortunately, the name was Ted Williams who was a hero Not in this case Yeah, that's yeah, I had the search to see who it really came from Or could a response if they'd like to Let's see what Mr. Walker has to say and then you would we'll see if it deserves a response I think well our board is moving in the right direction and I don't want to be Disdirected misdirected by someone who's waving a red flag over there. So that's what I tried to Restrain myself in Any comments from the audience I do about the article. I also found it very disturbing and just as a note I didn't believe anybody would really do it, but someone has died from drinking Round up. So please Do not follow the instructions of this writer. He's a crack pot And I'm amazed that somebody even tried it, but apparently people do Yes, yeah, well, they're eating typos, too We're washing the typos of that Trying to prove that it's non-toxic No, we don't need that I'm with Rick. We need to just stick to a point I think they're swimming in the shallow end of the g pool Too much of that stuff So I guess we're through the agenda. It's Halloween went good How quick what Halloween went good? Oh, yeah, Halloween was I've got 40 megabytes of photos I'm just trying to figure out a sentence to somebody I had every uh all tons of kids Uh every monster ghoul and childhood nursery rhyme character you can imagine came by the the bank in Felton where we were set up next to The bank there and It was great. It was very well attended. I think it was last thing until about a quarter to eight And wrapped up, but lots of good kids Big hands You know Did you dress up Unfortunately, no, I had I had come from the insane factory over the dollar. Oh, I was still wearing my clown outfit You were dressed up But you know, it went really well and a lot of people Were coming on san Lorenzo because we had that sign that you made that gorgeous big sign We put it on the fence and everybody was just like, oh, wow, San Lorenzo Valley water Hey, thanks for keeping the water going during whatever the last thing with a lot of a lot of people Very uh, very complimentary Why just flexibility to keep the water flowing during those two outages? Yeah There was a lot of a lot of Attention about that and they were oh, hey good team led you here. You know, it was a very well great, uh, a thought of things so about a good idea on give away dental You know I actually handed out the candy because I was afraid that if I just let them put their hands in It wasn't going to last it was it was not it was getting ready to it was not as big a because of the traffic jam 17 and then on the nine it was backed up for two hours on nine That's clear across the mountain store. Yeah So And I believe we can adjourn and it is 808 808 New record. It's just president Henry