 You very much indeed. Good afternoon. Ladies and gentlemen, to the public officers both here and virtually and members. Thank you very much. Welcome to the grants committee advisory committee. Felly, y gwaith yma yn ddeg ar gweithio y 24 ddeg. Felly, rwy'n gallu'n gweithio. Felly, rwy'n gweithio yma, maen nhw. Feir i chi'n gweithio. Arran. Fawr i chi'n fawr, a'i gweithio. Rwy'n gweithio'n gweithio, lle. Mae'n fawr i chi'n gweithio fawr i chi'n gweithio yma eich fawr i'r gweithio'r gweithio yma oherwydd i'ch gweithio. Mae'r gweithio'r gweithio. I'n meddwl i'n mynd i'r gael i'r cy hunain, ond i'n meddwl i'r cymdeithas o'r amlwyr hwrdd erbyn. Rydw i'n meddwl i ddweud i ddysgu'r geirio'r gymryd? Rydw i'n meddwl i ddweud i ddiddordebu sy'n oedd y cyfran propugon a'r eich cyfran yn y dreflu i'r bod yn ei ddweud y clyw. It says that I am a director of the Carbo Network I am not. I am a trustee. OK, the boys will change that. Thank you very much. Page 2on page 3 I'll take that as the sign them off, yeah, with the alteration for Surya. Thank you very much. Okeydoke, agenda ridD number 4. Yn ychydig o'r llunio ymwneud o'r aflwg ddechrau, yn yr ymddangos nhw? Fy oedd, ddweud, ddweud. Don, yn rôl yw'r eu bod yn ymddangos ymwneud yw'r mwyaf yma. Mae yma. Mae'r ysgrifennu eich cyfnod yma yn ymddangos, ymdell ymddangos ymddangos ymddangos ymddangos ymddangos ymddangos ymddangos ymdangos ymdangos, yr ymdangos, mae'r ddweud o'i cyfnod, so Jay understood it in my absence, but there was some feedback from yourselves to find out if you know how much profit was made on the day and feedback came back from the group that they said although the the overall day was a huge success they did make a loss of £1,102, so this was initially a retrospective application to help with the start-up costs for the Shelford feast in which they were asking for costs towards putting on the day itself and they I mean they did say it was difficult with these retrospective grants because the day had already happened, but they said they'd managed to get the funding to put the day on itself but they did make an overall loss from the costs that they put in and the money that they submitted themselves to the day. Thanks, any questions? Is that it? Sorry if I get lost. Yeah, sorry unless there's any more info you want on the actual day itself. I suspect there may be, Claire, you've had your hand up. Yeah, two points I wanted to make. First of all, I think in the previous application we did have support from the local members, didn't we, from councillors, Fayne and Sample, okay, so that's the clear of that and then towards the bottom of the text it says however the overall loss reduced the group's reserves, so normally when you have a situation like this wouldn't you call on your reserves? Yeah, I mean that's the overall loss reduced, sorry it's been a couple of months since I looked at this one, however the overall loss of group yeah so what they're saying is obviously they've got an amount of reserves themselves which they can use to which I assume they use to put on because initially as we've said it was a retrospective application so they dipped into their own reserves and the worry was that they might not be able to hold, well put in more for their upcoming event 2022 so I'm assuming if they don't get the grant from us they might well they might not be able to put on another event next year or have to do more in terms of their own fundraising to put it on. Thank you, thank you, thank you Fickey, I suppose my point then is that are we giving the money which is in place of our own reserves which isn't absolutely clear, I mean what we what I would support was that they are in a position to put on the fees next year yeah and yeah so do we need to give them money now to ensure that they can put on the fees next year that's not absolutely clear because I so I think the main thing is that we keep we help keep the fees going yes of course, could I jump in there please Councillor Dauntlete, I was just going to mention that I think I presented this last month and when we looked at it we decided that we didn't have enough information and we didn't actually know whether they actually made a profit or a loss on the day itself so we actually went back to them to ask them whether that was the case or not we didn't actually at the same time ask them about how their reserves looked so we don't have a picture right now of how much money they have in reserves or not if that is something that's going to change how the outcome of this grant then we could go back and ask them that but that you know apologies I didn't think to ask them at the time I didn't think that was necessary so we don't know what their reserves are looking like but they are all they tell us is that there is a possibility that they won't be able to do it next year because they have diminished their reserves I think was the what was the words they used but I don't have an exact picture I'm afraid just going to say I should let other people speak I don't want that to be a sticking point but I think it's important that we ask the question Peter yes I also agree perhaps we should ask the question to be consistent though generally when we give grants we haven't asked organisations what their reserves are so but whilst we can ask the question I'm not sure it should be a determinant is what I'm saying I kind of I agree with you but we do ask for finances don't we so I would argue if in their application they say they mentioned reserves then I would have expected them to put their reserves down I'd also expected them to have said for this year it will cost us x to put on the feast as as we would expect it to cost next year we're expecting to cost when we're better enough live of that why and our reserves are such and such and we're going to be short I think I suppose what I'm trying to look for here is a little bit of transparency I feel like we're having to ask questions each time we come to committee to bleed a little bit more out and I don't I don't like that I would my my personal thoughts and I'm looking to my colleagues is that we defer this with a game to the point where the officers can go back and ask those pertinent questions and we might and we can explain if you wish that we wouldn't normally ask for reserves but since they've put it in their application you're asking Sue I know I was quite surprised to find that these people are saying that they want to have a week-long festival which is fine but I found that the festival in my own village needs between 18 and 20 000 to put on a week-long festival and so it's quite a considerable amount of money that they will need to have in their reserves and I think we need to take that into account but there is a if they're short of a thousand there is a time between now and when the festival occurs to make up those reserves if you see what I mean with Christmas do's and that sort of thing which I know is what we're doing in my village so I I agree with you Joes we need to go back to them and just just get some clarity and transparency and see that they're not thinking we're a free handout for the asking. So do I have that as your your permission to do that? Councillor Hales just before we go forward on that we as you rightly said we do ask for financial information from them so can I just go back maybe while we look at the other three applications and just have a quick look at their very original application finances to see if they did include them because we might have the information so if you could maybe look at the other three then come back to this at the end and I might be able to give you the info. Absolutely, that would be easy to play out thank you very much. Thank you. Councillor Cahn, you want to do this? I'm certainly going to say that you say you've got the account so you should have the information and that's all I was going to say. I'll push on with the next one and that has come from Duxford Bowls Club and their project to make repairs to the Bowls Club house. The Bowls Club has been established since 1991, currently has 33 members who pay subscriptions of £45 a year. The club provides exercise and social activities for its members. Now the club house needs repair due to discovery of cracks in the foundations they've had some quotes for these repairs and they've been quoted at costing £3,680. They have provided a summary of all the work that needs doing which has been detailed in the document that you have. I asked for a bit more information following on from submitting the initial appendix just for a bit more detail about Bowls and how important the club is within the community of Duxford. So the group described playing Bowls as an enjoyable and healthy pastime for the regular players and they also have some social members. The group also runs sessions for an organisation called U3A which is a UK-wide movement of locally run interest groups and these prove very popular. So it's not, you know, their club isn't just committed to providing information, sorry information, it is Friday, providing Bowls for their own members but also the wider community. They also say that people walking on the field often stop to watch and it's a really important club for members who live alone, a good way to socialise and alleviate loneliness. So the damage to the building that causes also damage inside and it is leaked, the water is leaked during heavy heavy rain and damaged carpets and soft furnishings so they also need to replace those. So it seems that, you know, if this work isn't done then it could have implications to the group holding events within the pavilion and also, you know, the post-match teas and stuff, it won't be a very nice environment for them to stay in. They're asking £4,000 towards the costs of the repairs. Thank you. Thank you. I just wondered who owns the clubhouse because they talk about in the revised information, if I've read it right, that the parish council is going to lease the site to them for £50 a year. Okay, that's peppercorn rent but does the parish council own the clubhouse in which case they should repair their own clubhouse? Yeah, they have stated that the parish council, when we ask who the landowner is, they say it's the parish council and yeah, you quite rightly say they're doing a peppercorn rent for a £50 a year for a 10-year lease. So it does seem that the parish council are responsible why they're not repairing it. It hasn't been detailed but I suppose they have the lease, I'm not sure. I think it's a good question from Sue, I'm trying to remember because it sits in my ward. Maybe what we do is just clarify if there's a parish council, it says the group has not asked the parish council. So I think we should ask the group to ask the parish council to make some match funding and if they do that then I would be fine with the award. Yeah, Claire? That's what I would have said, that's what I will say rather. I agree with Peter but I think we do need to find out who owns the building. I mean I think if the bowls club owns the building I think it's a good application and I'd support it but I think we should also ask the parish council to contribute. So we just defer for further questions as reported. Thank you. Okay, okay. So Little Shelford bowls club this time. We, since the appendix was submitted to you, we have had district councillor support from councillor Fane. Parish council also support the project. They have supported financially as well in the past but unfortunately do not have any funds to support them with this current project. The project is for Little Shelford bowls club which was established in 1950. The club provide opportunities for exercise and recreation to members from Little Shelford and local surrounding villages such as Great Shelford, Stapleford, Hawxton and Thriplow and they play matches against teams from in and around the South Cams area. Their application is to level the playing surface. They want to improve their playing surface of the bowling green which will improve the quality of games for their members and the visiting teams and it is hoped that these improvements will also attract more members to the club. They have had quotations of works done which total £2,250. They have detailed what's included in that which is lots of things to do with spiking of greens and scarifying of greens. I did ask the group how, you know, if they were successful in their application, how they would meet that shortfall and they said that they could meet the shortfall from their own limited funds but kind of not afford the full cost and again they did provide accounts and it was evident from their accounts that they don't have an awful lot of cash in the bank so a grant towards this would go quite a long way. I would support this, I think. We ought to be supporting things like this if we can. Peter? Yes, I support if I am just a question whether we want some match funding from the parish as well to be consistent but otherwise yes. Yes, I'm quite happy with it. I'm a bit worried about the application of worms presents in our natural world where birds do enjoy worms. That's as you can record bowls, bowls green though. Lots of bumps. Okay, we'll take that as an approval, yeah. Okay, thanks. Jay's back. What do you know, Jay? Yeah, well the news is that we've got severe ICT problems this morning so I can't actually access the files directly. I think Vicky's got hold of them though and I believe that they have around about £30,000 in reserves. Well, I've just had a little bit. Yeah, sorry, just looking at them very quickly. I have just sent you them on Teams, Jay, but the last accounts which were obviously prior when they paid out for the last feast and it looks as though at the end of that year 2019 they had £31,000 in the bank. Yeah, unrestricted, I don't think it's 2024. 24, yeah. 24 they had. Yeah. You're unrestricted, yeah. 24 now after putting on the feast. Before, that would have been before putting on the feast. Feist, that you've done? Yeah. But they were only doing it for one day this year and I believe they said this year's cost would be £3,000, therefore leaving them in theory with £21,000, which hopefully you can tell, yeah. Need to make a decision on this one, I think now that we've got some further information, I think it's clear. Hmm, it's tricky, isn't it? I mean, we know now that they've got 21,000 in the bank and they're asking us for 1,100. You know, we want the feast to continue, but it doesn't sound as if our 1,100 would hold that up. You know, I'd like to support them if they need the support, but I'm not sure that they need the financial support. I'd like to hear what others have to say. I'm with you, Claire. I feel we have something of a conflict in that they clearly meet the criteria or they wouldn't have got as far as this. And do we have the, I don't know whether to say right or power to withhold the grant if we feel that they don't actually need it? I'm rather inclined to feel I'd like to say we do have that right and that we will not, we should not agree it, but I will go along with what the other members of the committee say. Wish you work on, was it 3,000, Jake, to cost them to put this on this year? It was only a one day event rather than a week, but yes. So there would have been a seven day event. So that would be 21,000, which ironically is what they have in the bank. So I kind of, Peter have you got a thought? That was a stronger opinion either way. I'll be guided by others. Could I suggest that we potentially ask them that their event this year has done? They still have healthy reserves in the bank and when it comes to next year's feast, maybe they come back to us then if they still have a deficit at the time? Yeah. Sorry, I've just seen it. Sorry, Claire. Sorry to interrupt you. I've just seen another document actually because they'd said it would cost £3,000, but there's actually a document here saying the estimate cost of the mini-feast is £5,850. So I don't know if that is still, it's still nowhere near 21,000, but I just saw that. Yeah, they're still going to have healthy reserves, which I've seen it, yeah. Yeah, yeah. I just wanted to say, I think I would quite like us to get a message to them that we are supportive of the feast and the community value of it, that they shouldn't get the wrong message, but that given that we know what their reserves are, we'd rather do what Jay suggests and get them to come back to us if they're really in dire straits, but we don't think that they are at the moment. I think that's the way forward. I'm getting nods. Bill, any comments, Mike? Sorry. Well, Bill, so that wouldn't say anything. Maybe the last useful last piece of information is just what's their forward projection for next year. If the £1,000 is really going to be material and help to make sure it's going to happen, then that would be supportive. So that's just the last piece of the jigsaw. Right. Rule supportive. Bill, do you want that? Yep. First of all, can I apologise, Chair, for being late and to everybody. Sorry about that. It's a sticky banzer on you. I'm sorry? The sticky banzer on you. I don't think I want to comment on this. I mean, I have to say when I read through it, it was the one that really gave me some trouble, but I've only come in halfway through the discussion, so I think I won't, I'll abstain on this one, is that okay? Thank you. Right. I'm looking around the room here, Jay, and I think we're all very supportive of the feast and the principles behind it, and we think it's a fantastic idea. And I'm going to go out on a limb here. I'm going to say to Jay and Vicky that they can go away and get the information that Peter suggested with projections for next year and what have you. And if they are going to be short next year and that £1,000 will do them the world of good, then we will give the officers that jurisdiction, if you like, to then award that £1,000. Yeah? I think that would be the better way around. Otherwise, we're going to be here all day, and there's lovely as Vicky and Jay look on the screen. I really don't want to keep that. Right. Okay. Thank you. Perfect. We'll do that. So, final one from me is the Group Sustainable North Sto. They're a community group which was established in May 21. They currently have 21 members. They are a constituted community group with aims to promote the awareness and to help with sustainable living to reduce climate change. Now, they are planning to hold a variety of events, including litter picking, workshops, talks, swap events, and information stalls at public events about the topic of sustainability. And these events they intend to hold will be in North Sto and the surrounding villages. In order to carry out these events, the group require an insurance. They have provided a detailed quote for the insurance which covers public liability and employers liability. And they are seeking grant funding to cover the first annual premium as part of their startup costs. And the insurance has been quoted at £216, just to get them started. Now, at the time of their application, they hadn't asked the district councillor for support. I have emailed them but not heard back as yet. And also the group had not asked the parish council. And again, I had emailed them and not been provided with an update as yet. So that's where that one stands. But yeah, just start up costs in terms of their insurance for so they can hold these talks and stuff ongoing. Thanks, Vicky. I think this is going to be a new group in a new town, in a new environment where they're trying to find their feet. And they probably don't know half the things they can actually apply for and what have you. And perhaps they just needed it all. Like digging the ribs to come back to us to say, because there's litter picking, we talked about this, didn't we? We said about all the equipment that we could provide that would help them out. So we're probably going to buy it or whatever. So I don't see anybody saying no. I think this is a no-brainer personally. But I think we'd like to extend the hand of help for information and guidance if we may from officers. Will that be okay? Yeah, of course. Thank you very much. Okay, that's lovely. Thank you very much, Vicky. Thank you. Thank you. Okay, colleagues, members of the public, agenda item number five is the exclusion of the present public. The present public are likely to be excluded from meeting during consideration of the following item of business in accordance with provisions of section 100 stroke A, stroke four of the Local Government Act 1972, exempt information as defined in paragraph three of the Schedule 12A as amended of the Act. Paragraph three refers through information relating to the financial or business affairs of any particular person, including the authority, holding that information. So may I take a vote please, a show of hands rather as to whether we implement this or not. This is going to be in consideration of item six, the zero carbon communities grounds. So I don't have a show in favour. Actually, none of us. Thank you very much.