 All right, everybody. Thanks for joining the virtual public meeting of the Allington housing authority February 16 2021 I'm going to sort of call to order This is the regular meeting starting at 704 Call to order and before I get started. I think everybody knows that we lost Joe Daley the true American Patriot a friend He was a member of the board. He was a mentor His wife Janet also joined him a couple days after he was the ultimate public servant and Think it's going to be a huge loss to the town of Allington I just like to have a moment of silence for Joe and if that's okay, so Okay, thanks guys. He was he's gonna be a great loss. He's a great guy and Janet they called him the Daily Double was great cool Yeah, I had gone to the wake this morning and Family is extremely grateful to all what housing has done for Joe and his wife and John said the beautiful basket of flowers there and John and I both attended the funeral and Joe's son and I forget if it's Joe Jr. I didn't I'm not sure but it is Joe Jr. Yeah Yeah, he he spoke at length and how Important Drake Village was and housing was to Joe and it was a very a very nice tribute. So You should be proud of that. Yeah, we're said the same to me at the wake. I went early Cool Meeting This conference will now be recorded Okay, thank you Cool roll call Brian yeah Gar Yeah Go in here You're Ella Here and it's here, right? Okay Appointments anybody from the local one of the things first just as a matter of business if anybody wants to Do that please Do that by writing into the chat. It's the up in the hand corner You can see it next to the star to the left if you want to speak just Please ask through the chat Okay, thanks Local tenants any local tenant appointments or organizations here And how's the president Winslow Thomas? Okay, I have a few questions Regarding Richard by Murray's seat that Fiorillo is now occupying till April. Is that going to be done? Going on to be a general elect into the general election for the town or is it going to be a tenant rep seat? That will be the tenant rep seat And how will that work John? We're not sure yet. We're waiting for the final regulations from DHC D but most likely the way The plan was to work was that they were gonna the tenants associations were gonna nominate a couple names Descend to the board of selectmen So my my guess is each tennis association would be able to submit a couple names to the board of selectmen for Very similar to the last process, but they would come from tennis association to the selectmen and the board of selectmen would rep it would Vote and decide on who the tenant representative was going to be That's but the final final regulations in DHC on out yet, but they should be out very very shortly Okay My second thing is is not brought this up at the president's meeting last Wednesday We have a very bad situation regarding packing here and a reason I'm bringing this up is because it also involves the town of Allentown When we have a tenant that moves in and there's no packing available and neither are up a lot or lower lot they buy Pay three hundred and sixty four dollars to the town of Allentown to pack their cat overnight on their property Now if they buy the ticket in August, it's only it's still three hundred and sixty four dollars And it's only good till the end of the year come January. They have to buy Pay another three hundred and sixty four dollars and say they paid the three sixty four and a month later They get a spot. He's based in one of our lots. They do not get a rebate. I Had proposed to John Possibly to speak to the state building across the street the DSS building that maybe we can use some of their spaces at night And that way these people do not have to pay the town I mean, that's a lot of money to show up up front and I just feel this is something the board should look into Because it's getting to be a hardship in I Mean, we're having problems with parking here anyhow with this building. There's not enough spaces too many people We have three spaces in the middle and people don't know how to back in those spaces And they have to move it if it snows so the plows can plow. I mean, it's just getting ridiculous I know that building is leased to the state I From my rack properties But something has to be done because it's getting ridiculous and people cannot afford the parking situation for the town They're getting greedy Question question Nick. Okay, right. So if you move in in September They would charge you the 350 to always just get you to the first of the year. Is that right? Yeah, that's correct, you know prorate it that doesn't seem fair. No Did you not prorate? Who do we know who's in charge of that John? It would be the town manager's office. I believe We a few years Up at Drake Village what we've done Years ago. We used to purchase 25 parking spaces off the town of Einstein got a reduced price to 180 thousand hundred and eighty dollars First space for the year and then when a resident moved in we used to just have them pick up that one hundred and eighty dollar cost so they gave us a 50% discount on On parking up at Herdfield for the residents at Drake and and then what happened is someone complained about the hundred and eighty dollars and the state Came back and they said that we can't actually catch the parking and we can't be the goal between and be in between the town of Einstein So we couldn't do what we were doing So what the residents at Drake Village do is they go to the town They're being a copy their lease to chose their address on it and they can purchase Parking up at Drake Village at Herdfield for 180 dollars. I mean we could be quest Would it be questioned to the town of Einstein that they work out a system like that at the municipal parking lot or at the parking lot up behind Buzzlefield I mean a dollar if you're there for the whole year a dollar a day is certainly a bargain All right, but they're not prorated to somebody that moves in throughout the year. It's really not fair So I mean I think at a minimum we should ask them to prorate it Second to that, maybe they can give a better price, you know, if in the 350 dollars or 60 dollars, whatever it is, so I mean, I'm all for Bolton for us to send a letter over the end I'm happy to do that Okay, Joanne Joanne my turn. I'm sorry, I don't know The specifics but I remember over a year ago The select board voted that people with disabilities who are low income under certain can park on the street and I think this might be a case where You might actually get more be allowed to park for some of the residents on the street and that might relieve A lot of the parking congestion I'm sorry. I don't remember the exact. I know Laura Kiesel Presented it and it was approved so I think that in Getting in touch with the town manager. I think you might want to ask about that stipulation Thank you. I might we can you take this offline and Address or reach out to the town manager and see what's up. So happy to do that. Okay, cool Anything else ma'am? That's all I have. That's all I have Nick. Okay, Marion you had a question. You're on mute Marion You're on mute. Um, yeah, I came up with another one since then on this topic There's also the issue of people who purchase The parking spaces near schools like it monotony manner Um, where those spaces are not available once it snows and And so then you have to balance your parking your car on the head of a needle, you know And so there needs to be some sort of remedy for that situation as well when you suddenly In a crisis have no place you can put your car But my my other question is on the COVID vaccine When the 766 residents are going to receive the COVID vaccine as I know Cambridge Housing Authority and most of the housing authorities are giving them out at the door of the people's residences How will people in the more remote residences like the condos know when this is going to happen We will notify them. What will we find out when they're gonna be doing it? I have a COVID-19 update on on the agenda, but Now why don't we wait John? We can wait. I just You know, thanks for the concern, you know, cuz I just don't know what to do, you know We'll take that up in the M7 any other Damn you're all set Yes, I'm all set. Okay, any other local tenant organizations on the line Hi, this is Kathy at Drake Hi guys, I have a question for Joanne She had sent me Email this morning From the board that the board told her to give me a call and Honestly, I'm not sure what she's actually what you guys are actually looking for Are you looking for how things are done here? You know between the tenants the building manager and Minute me in I mean, is that what you're looking for? Oh That comes later in my report. Um, one of the things I was asked to do a while ago is to think of what better ways to improve communication during COVID and One of the ways I thought would be ways for Tenants to be eight since there aren't meetings now Ways there may be ways for tenants to be able to relate their concerns to the present of Associations and I thought no better person to ask than a president of a tenants association What ideas and I got nice responses See we don't have any high-tech people that can ask us questions. It's just I Am always downstairs off and on so if anybody needs anything I'm there. They need a question. I'm there the same with Jack if I had a problem about the COVID people not Understanding and then told Jack Jack turned around and did a beautiful scale And I could show it to the tenants and they all understood what we were talking about the thing about the People that are shut-ins We have an association here called Minuteman and Cody runs that So between Jack myself and Cody we talk about certain things The thing is Cody manages Most of our shut-ins He goes to visit them every day. He makes sure that they're getting their meals on wheels he makes sure that there's nothing they need and Maybe that's something that the other buildings could look into is having a Minuteman wrapped there because they do Cleaning they send you cleaning people when you can't clean They have people doing your laundry if you can't laundry we have food sent to them So maybe that's something that you guys should look into So between the three of us Jack myself and Cody Things go pretty good because we communicate with each other every day Minute me I might be Would so us because it takes away all the shut-ins from us and Cody visits some and he takes care of them If there's a problem Cody will come to us I'm very glad to hear that Actually, I spoke with Cody Two months ago, and he said there may be some possibilities to expand some of those services To the other sides, so I'm glad you my didn't have it Yeah, I know Cody explained to me today that They're looking for 11 more people to join your organization So maybe you can get your foot in the door through Cody and possibly get your name on a list in order to get a minute man there Kathy I think what I think what Joanne was trying to do was see it if there was any communication gap between the housing authority itself and the tenants at the sites and if we were not getting Communication to guys that you needed is that right to me and I think that would go to the major Since there aren't tenants regular tenant meetings now because of COVID. I was trying to think of a way for the president's to and it sounds like It's fine a great village because you have these other people who are in touch with everybody Including yourself, but I was trying to think of other ways that Presidents of the tenants associations could know about concerns since the meeting and I know you all go to Meet with the maintenance the president's meeting once a month And so I was wondering if we needed to strengthen some of the communication for the tenants to be able To get in touch with the president But it's We have an organization Usually I'm down here is four times a day. I'm in the front room So I make myself visible for them and if they have a question and if I can't answer it I'll go to Jack or I'll go to Cody, but they know that we're there And if they ever have a question, they ask it so As far as anything else, it's the shut-ins that bother us Because we don't know how they're doing but Cody's on top of all of that Every time I don't see a certain person coming out after a while. I go to Cody and say G Did you see Connie today? He says nope. He said I've seen him yesterday. She's doing bird. Don't worry about it So but we're visible Jack's visible. I'm visible Cody's visible Yeah, it seems like you're pretty active Minuteman senior services does although they're located up at the house of building and and They're in constant communication with Kathy and Jack up there They also do provide services that are other units. We have you know in various buildings might have Maybe 10 or 12 people that use that Excuse me at a Winslow Towers that will we serve receive services Minuteman might be home health aides or nurses that will come in or people helping to do the laundry So they do that and actually all our buildings in the main office though that we built for them and provide for them Is up at Drake Village, but they do provide all the same services in all the other elderly buildings occasionally they will run into issues where They're funded for the allotment of funding for so many people They max out on that Sometime during the year and they can't take on new club new low-income clients that don't pay For a while usually a new year, but they've been Generally excellent in getting the services to all our residents. So, okay, cool. Yeah, Nick Nick I bumped into Bob Tozzi at the wake in the funeral and he was mentioning That apparently they do a lot of service down at the man the monotony manner as well Obviously didn't go into any details, but but you know, we talked about Minuteman and so forth. So it sounds like Minuteman's quite active whether we know exactly what they do or not But it sounds like the active throughout all the properties. Yeah, cool Okay, and you want to say something Pam on this topic Go for it Yes, I I'm down and I'm downstairs every day when the mail is delivered And if anybody and I make sure people the new tenants Especially know who I am that I am the tenant president that they have any problems to come see me I'm there every time I have them knocking on my apartment door at eight nine ten o'clock at night with problems And you get me how I am when I come to the door at that hour. Nice I do try to help out and I'll try to help any way I can so, you know The ones that I worry about are the ones that refuse to come out of their apartments due to COVID Sure, and there's nothing you can do Minuteman's not gonna force them out. Nobody's gonna force them out They're gonna be there until the end. I think what I think Joanne was just reaching out to understand how we can help and if there's any way we can help So I think you guys are doing a pretty good those sites being active and active tenant association We just wanted to make sure we were doing everything we could do to help you guys during this crazy crazy time So if you have any concerns or you know, please reach out to and we've asked her to do this and Just to make sure that the communication is getting back and forth during the time Okay I Think you yeah, thank you. I'd like to address the process for selecting the tenant rep to the board while allowing the tenant association presidents to Nominate people I think that is a That eliminates a large number of people who might be interested. I Think that there should be a notice given to everybody in all the buildings That the space is available and to notify Ms. Cropelka who is the select board Clerk We need to have an open process To start with right here in Winslow For the last six months, there's no way for anybody to know who the tenant president is Because the website has Brenda Cox listed as the president You know It's nice that they the presidents show up in the various lobbies but To start with the lobbies are not intended to have 132 people rolling through it during mail time We're trying to avoid that kind of situation here so What I would like to do is to see the the board extend that process to incorporate everybody some way which is a More amenable way of dealing with this and I would also like to add that I don't think mr. Griffin should be a part of it in any way because the board Hires the director There's a conflict of interest by having the board that the executive director of the board having any Influence whatsoever in the selection of the tenant member and I would like to hear somebody address that particular situation I Think you're good John. Good John. I'll address it good No, I can tell you right now The regulations are being set by the Department of Housing and Community Development We have no say over what the regulations would say They they may come out with a in the regulations when they come out with It's supposed to be forwarded by the tenants association It may be a provision in there for anyone who's interested to send a resume into the slackman's office But furthermore, I have Not had and will not have and never have had any input on who the next board member is going to be Or a tenant or anything else? John I can you know John Ward. Yeah, I can Tell you that we will follow the rules. Okay, John. What are the rules? What's that? Don't have them yet John. They were being put together by DHCD as we speak Person at the DHCD You can call Bob Pelletier. He's our representative Anything else John Ward No, I'll be in touch with mr. Pelletier. I've spoken to him numerous times I found them to be pretty useless as far as answering questions It is what it is John. That's our contact. So It was someone on it that came up me to everyone someone wanted to talk about the Fiorella speech. Was that you Fiorella? I don't know who he is and me. It's me Sorry Sure. That's me. No, the me is me. Who's me? That's me me my name's Lisa I live down in Menonomy Manor. My question was just I think it was Cam who brought it up earlier about The seat and what you guys were just talking about with the tenant association will be sending a naming What happens with Menonomy Manor where we don't have a tenant association? How do we get a name? Yeah, go ahead Joanne Thanks, the state made a provision if there's no tenant association Then you can nominate yourself And that's also true of the cool. I think in the condominium complexes. They don't have a tender tenant association You can just apply Okay Is that so is this is this separate from the Allington against racism thing that keeps on the flyers all over the place down here about a seat on some board in Allington Is this a totally different situation? I saw one of their flyers. They're talking about town meeting Okay the Arlington housing board, okay. Thank you for the clarification. You and we'll as soon as we get to And John can tell us when he gets the final that this is The first time this happens is only going to be for one year, right then because it's finishing out Then they will have another next year it'll be another By an application process and maybe it's by that time it will certainly be more open up Thanks for when Sherry Nick Yeah, we're right Brian. Yeah, sorry Well, it keeps on dropping in and out of this Johnny, maybe you she might have a bad connection You might want to call her and tell her she could dial in by phone and participate by phone I don't know if she knows who was that Fiorella, I don't see her on her. She's on she's on Okay, I'm sorry. I thought you drop Go ahead Sherry. Go ahead. Thank you. Yes. Thank you I just wanted to say that I understand the process of Appointing a tenant is a responsibility of the select board I just like to say that I see no reason why Fiorella does not continue in this position You had we had this you had the opening for a while and you had applicants and she was selected From what I've seen she's done a monumentally great job at both meetings. She offers intelligence suggestions Proving questions. She's reading the budget. She just spent two days over the weekend at a conference a video conference run by the Attendance organization. I think it's statewide and I don't think you will find anyone better suited for this position Thanks, thank you Sherry. Yeah, okay anybody else Thank you Sherry I appreciate that I'm looking into it and I look forward to I work with the board and select board on this Yeah Thank you Fiorella Anybody else from the general public I don't see anything so we'll go to the next one John project updates Updates, okay Just getting getting ready. We have a contact with the window company for Winslow Towers They're still looking to begin Mobilizing the beginning of March You know, so it's it's gonna start to come together fairly quickly in the next in the next month or so Whether it's the beginning of March is when they'll start mobilizing depending on the weather We get get rid of this ice and some of the snow That's that's Move it along and we're gonna probably at the end of February we'll get together with Pam and the tenants association from Winslow Towers and we'll go over the game plan of when the units are gonna be scheduled where the tenants can go for the day We're gonna be setting up a couple apartments. So If they have to leave the apartment, we're gonna have another fully furnished apartment. They can relax in Provide them probably some refreshments for the day some food A lot of coordination that's gonna start to come together for the window project at Winslow The roof over a queues our terrace We are applying for that the grant for sustainability so we can get an energy energy efficient roof on there The this And in order to do that we need to have The building certified by the late people from lean They've done a number of those certifications already We just want to make sure we have the complete certification for the Cusack building so they can so we'll qualify for that grant That's a fifty five thousand dollar grant that we should be receiving for that once we apply But we got to get the building that certification for the sustainability So we can get the grant sustainability grant We're waiting for a little bit better weather than the the bids will go out for the Balcony project over chestnut manna. We're resurfacing all the exterior balconies The handicap accessibility Bathrooms at chestnut manna and at Winslow towers is going going forward Over a queues act terrace, I know Ellen Lehigh. I know she's already at tonight, but she had asked last month about when the Handicap accessible doors would be put in and actually installed today. So the lot the library now has a Cusack has handicap accessible doors and both bathrooms have automatic door openers on them also Call for handicap accessibility So that that should be should have been completed by today. They were there installing them today. So And I think that's it for right now all the Waiting on I haven't heard from the CPA committee yet regarding funding for the dig village project So I'm just waiting to hear from that. I know They were meeting tonight Being tonight. Okay. Well, hopefully they're gonna approve that if they do if they do Give us funding. We'll be able to get new doors for all the cottages up at big village, which is badly needed. So it Be a great project. Hopefully they'll They'll approve that so great Thanks, Sean Item five Joe Joseph at daily memorial. Anybody want to speak to this or? Yeah, I'd like to speak for us Obviously, we all know Joe, you know, we contributed over the years and you know One thought is do we do we form a subcommittee and look to see and come up with some recommendations and how we can memorialize them? I mean, I've got some thoughts and ideas Might be might be good to do it in a subcommittee and and then propose something formally to the board I think that's a great idea anybody else I Just Question yep Has the family spoken to you at all about What they might like or what they think would be particularly good to do No, Brian. No, no, no, no, and obviously Today wasn't wasn't the opportunity to do that obviously but but I think you know if we form a subcommittee Yeah, I would I would search within our structure and then Chat with the the family to see, you know, what are they thinking of is there some of something that prefer One thing versus another or something. Yeah, I think it should be a you know a pretty open type process And then I didn't mention to them at the work of two line And I said we would like to do something for Joe and they were very very very very appreciative So I think yes, we do from a subcommittee and we go figure out what we can do talk to the family see what they're at and I it's a great idea I think we should you know, let's not rush Commemorative Plack for him in the building as you walk in To see a plaque for him there because I mean that guy did so much for us. It's not funny So I think we'll take that all into consideration Brian. Do you want to head up? I'm more than I'm more than happy to head that up. Yep. All right. Anybody else. I just want to say something I just want to say something on behalf of Joe. Joe just wasn't a politician Joe Daley was a statesman He outshined and he did so much for this whole town Between the Legion and everything else. He did a lot. He was a statesman in the true sense of the word Thank You, Ben. Yeah And anybody else Go ahead John Greco. You're on mute. You're on mute. I Just like to say I sat next to Joe at a lot of the meetings and Very often I did make little comments and the one thing the comments showed was he really what I was most impressed with Joe on I know he had a great background and did a lot for the town and he was in all kinds of things But he had a real love for people. I never heard of with a nasty word I never heard him being vindictive of a bitter He just really liked people and I think it's probably that came from all the different things He did as a union representative is Working for a housing authority being a veteran, you know being involved in town affairs And I've got to say that's the one thing I noticed in about night I mentioned mentioned and once when I returned home After being just so impressed of how well intentioned and benevolent he was I said that that's the kind of grandfather I hope I'll be someday so he was I just can't I can't talk about all his backgrounds I didn't know him that well, but I just always was impressed by how benevolent he was to a people Absolutely, John. Absolutely. He even like he lived for his grandkids man. He was so proud of them And there were a few of them there today. So that's great Okay, Brian, you'll head it up Anybody would like to join I joined myself. I knew him you'd sort of a mentor to me. I've known him for years The only thing I might suggest Nick is if you're going to do a subcommittee You probably should not have a majority of the board on that subcommittee You should probably have, you know, two board members on the subcommittee Rather than having a majority of the board on the subcommittee, okay And then have civilians or something? Nick, I think Kathy would be a great person for this Kathy Yeah, absolutely Wow, wow, wow, will you get me into that, Brian? All right, Brian John, John Greco, do we have to set up the subcommittee tonight or let Brian go? If it's appropriate and everybody feels comfortable with it You want to vote for a subcommittee tonight the board is the majority of the board vote you can see you can establish a subcommittee if you wish Okay, does that mean we establish it tonight or we wait and let Brian go and let him Okay, I mean, there's no nothing there's nothing wrong with doing it tonight I mean it was on the agenda and it's it's still part of the same topic So that I think it's it's that generally Came up at the board meeting. It was advertised in the agenda All right, okay, so I'll make that motion. I'll make a motion that we establish a subcommittee to investigate Opportunities to come up with some plan to memorialize the life of Joe Daley within the housing authority system Hey, John Okay, could we also include Jan Daley in that also? possibly The daily double Daley double Double I think that's the name I think that's the name Yeah, I Gotta talk to my bride that's already have a falter was my bride Exactly. It was lovely. Yeah, they were on a honeymoon for 65 years or whatever it was. So, yeah Go ahead Gar nice second and further upon the motion that you and Brian be on the committee Yeah, sure and Kathy because you know, yeah, you guys know you you two board members knew them the best Okay So we have a second any discussion around that I just want to say Brian. I would like to be on that committee also Sure. Yep. Oh May I say something to Pam, please? Pam You jinxed us Pam at the president's meeting. We said you're washer and dryer always falling Breaking and I told you Since they were free and now what we have a broken washer and a broken dryer you jinxed us No, man, when when slows on breaking it was Qzak We have a motion on the on the table so all in favor Gar Yes, Brian. Yes, go in. Yes, you're Ella Yes, right. Cool. And I say yes, so thank you for that and I know Joe's family will be very appreciative So great stuff. Nick. What is that? Because some committee consists of just again myself myself, Brian at the AM pan Okay And we'll come back with a recommendation Item six communications website Johnny Joanne Oh, sorry, sorry Joanne you want to Leave this discussion. Go ahead. Sorry Joanne. I know I Communication lady and I I blew it. Sorry It turns out to be a big project so I'm only Two parts of it and I'm not far as long as I wished I would be but if people don't mind I think I'd Start with the tenants association because we've we've already started talking about it That at least some people Thought it might be good to Well, we're moving in to the computer age So at some point Hopefully after COVID it goes away soon That it'll be much more feasible for tenants to talk to the president Even if they're shut hands on their computers, so I think we ought to look into that more Some a president told me she would be willing to take for those who have computers and by the way the Castle on aging will lend people computers, of course They have to know how to use them, but she'd be willing to take suggestions and The other part of the low-tech one is to have just a box by the mailbox Or people would like to put in suggestions doesn't seem like that's at all necessary From the two presidents who've spoken already, but it might be in other situations and then There's the whole issue of monotony manner which doesn't have a tenants association I'd like to say that we are moving forward though with an organizing committee first to do outreach and to Examine the rules and then moving on to an election committee Then an election and then we present it to I think John Griffin or to the board And we get approved. That's the Idea but meanwhile what I would like to Present is the idea that since there hasn't been a tenants association in nine years. So People don't remember They just don't know what a president does and I would like to make a motion that a representative From the organizing committee who's a tenant could attend the president's meetings with maintenance And once a month so that they become more knowledgeable About the workings of that group and they can better explain what the duties of the president are in that respect And they can also hear about issues about maintenance. So that's a motion Sorry, we talk to maintenance every day and if there's a problem we ask them and they suggest tell us calling in Because it needed to be called in Maintenance is pretty good. I Really don't know where you're going with that one, Joanne. Oh Because all the presidents get together with maintenance once a month and have discussed like a representative Who's a tenant from the monotony manner organizing committee to also be able to attend to get together Once a month with them, you don't know I'm sorry, then I the only person for maintenance that we get together with is Bob Cronin and Rolly Yeah, they're the only two from the maintenance department that come to the president's meeting and we have a very good rapport with our maintenance man here at Winslow and also you said something about computers Joanne Every elderly building does have a computer in the community room and it's open to everybody's use And I also have a suggestion box in my lobby I have a suggestion box also and the last thing that I just pulled out three days ago It's a happy effin new years So that's what they think of our suggestion box So Joanne, what was your motion on this? Okay, let's hold on Joanne. What was your motion? Can I make a point before go ahead Brian? um I think Joanne, I think I heard that that you want to do an organizing committee And they'd make a station to join But remember now Someone has nothing to do with the tenant associations or who's elected That's a total and we're not allowed basically to do that as well I mean we would you'd have the league of women voters That would come in and run the selection. So we don't have to approve the president I mean whoever that We just want a representative to be able to go to the president's meeting whenever it's held with maintenance from From a not any manner Until until when they have a a I think that's a I think that's a great idea I think it's a great It's a great idea. So Is somebody Does anybody want to second that motion? Okay, so motion second All in favor Okay, is this is this only from monotony manner? Yeah, because they don't have a Okay, can I say something you really should be for each building? I think there's a lot of Issues from each tenant association that does involve maintenance and to have no communication with it I mean, I know that someone has said that they do have communication daily with bob and uh roland From my understanding one is the director and the other one is the Superintendent of the director However, there is a whole team that also involves maintenance, and I don't know how involved they are I don't know who overlooks the job I know that I think that the jobs should be overlooked. So to just have more communication would be ideal for every single association But the presidents are the representative are you looking for more representatives for your own? No, I'm just looking for the presidents to communicate with not only bob and roland But maybe the whole actual team. I think that The people that are maybe actually doing the job may have something more to say than the people that are just directing the maintenance team Yeah Yeah, I think this I think joey and suggestion is a good one because I think if you want people to get involved They should know what goes on at the meetings and how they could have an input I think the thing is we don't want, you know 17 people from Three different developments or even one development going up at these meetings. There's going to be very difficult. There's one So that's not unreasonable at all But as far as the real suggestions about having to meet with all the maintenance men I don't think that's a good idea for a couple of reasons number one Maintenance men should be out there doing work orders as it is we we have to keep up with all of those things And secondly the maintenance men should not be getting orders except from the direct supervisors We do not want maintenance people taking direction from a resident or a contractor unless specified In a particular case, so I don't think that will be productive for you Or I think that will be counterproductive as far as joey and suggestion I think they have one person for an unrepresented tenant organization It doesn't have a president so they're not walking over the president's jurisdiction So if there is no president and that that person could change uh from month to month if need be So at least if some people get familiar with what can happen at these presidents that these uh Exactly So we do have a motion on the table, right? Do you want a three-state motion? And it was seconded Any more discussion? Yeah, so I'm still confused if it's just for one or all buildings because talking to penthouse or Kathy They say there's no problem in their buildings No, they it's just a representative Just this monotony manna And it's it's a representative at the tenant association meetings that we have on a monthly basis Okay, uh all in favor God Yes Go in Yes Urella Yes Brian Yes And uh, I'm a yes Uh, so how do we make that appointment or how do we choose that person? That's the next question. Oh the organizing committee can Okay Send someone because they'll be the ones most involved in setting up the elections explaining what a president does and so forth Perfect. Okay. That's a great idea. Thanks um Part two Yeah A website a website I was talking to john griffin about this. I went out and you know, why reinvent the wheel I looked at all these websites of housing authorities And I must say we scored very high So I don't have a building a um an address and a uh Email address That's it We do much better than that, but but as We've been talking about it needs updating And what I think of the advantage is of Doing a really thorough job Is that a lot of the telephone calls to come into the office? Could be answered on the web page Yeah, therefore relieving a lot of the staff and john from I mean to answer all these questions again and again one by one um, and Some people have done it quite well Um, I think the challenge is you want to include as much important information as possible But you also want to make it accessible so it's readable um So I was uh I'm working on it And I'm getting I was wondering actually john if I could talk to the web person To see what is important, but some things that we definitely need to do Is uh, I'll be obviously the bios Diarella has to have one. I have to have Uh a housing authority email address and someone suggested to me There might be a general one for the board So people can just put that in and it'll go to all of these to the board um also Another thing that they did is they have Some towns have put the waiting list For applications on That way people don't have to call and say where am I how can I find out? And I don't know quite how they do it. They must do it in a way that protects people's privacy But I'd like to know more about that. We also have job announcements at the housing authority Um, let me see some other end reports Because people call the office. Can I have the such and such report? Well, they have all of the recent reports there and you guess you have to have links And since you just saw my computer run out of electricity, you know, I'm not really the best person uh to Organize this but I'm sure john has a great person who can do it another challenge is collecting all of the data um and Updating it. I mean we could have the perfect website in a couple of weeks but a year from now There's some information that needs to be there and so there has to be a process of which Um information that a new report A new issue like coven and so forth, which is on our website, but gets translated to The um website and one thing I'm toying with And I haven't yet talked to john griffin is getting somebody Once a week or something who actually is responsible for doing that and pulling it all together getting it to the webmaster because Um, it's it's a lot of work, but I think it cuts down a lot of confusion telephone calling Complaints and so forth if we can get that information in a way that People can find it out and they don't have to contact the office all the time Serving There are photos we need new photos and it would be I think important to get Photographs that represent the diversity of all of our tenants now So I that would be important and we need to put The the joe daily memorial on also so there's quite a lot that has to be Passed on to the webmaster and I think I'd like to talk to john Griffin a lot more about that to see if there's a way That I mean you can't have one thing coming to the office and then he drops everything has to get the webmaster It must be a system that we can arrange and maybe with some extra help So but I do think first of all our web page is how we present ourselves to the public how people Know about us and know about our housing and how to apply um What oh the legal aid lawyer who Was asked to comment on one of our reports said she'd like to have our policies That we've that we've voted on also on the web page so that people can push a link and then they can read what the policy is and It can be done With the right webmaster and but I do think it's important to have more information or up to date Information and new photographs which we may get from the presidents of tennis associations so that people can see Our residents Doing in various activities and again, I think they should represent the diversity Of the population in the housing authority because people are applying and they want to know No, it's this place. I'll be welcome So that's that's what I have But I think it's gonna take a while to get all of these pieces together Yeah, it takes it takes some time and it takes time to just make sure it's updated and it takes a full-time effort We appreciate you taking the time Joanne Appreciate you doing the investigation and saying that we have a pretty good website Compared to other people That's that's all due to John's efforts and webmasters efforts. So I think if you work with John and John's webmask, if you're willing to take that on that's great I will have another update. By the way, I think our meeting knows Because some of them put well we open the meeting we voted on two things and then we adjourned and you have no idea What the tenant president said or what the discussion was so I'd like to keep Yeah, cool. Okay Anything else guys? Okay, no, I just want to just um just on the on the policies and And the website in general that's uh what we're going to talk about afterwards is um What are the Descriptions and and suggestions from the city regarding the resident service coordinator grant Is is that someone that does update? The information on the website is probably one of their possible Jobs in in gathering that information So that that's a positive thing and as far as the policies though On our website On the Left left side. You'll see the thing that talks about the annual plan The annual plan that we have And it's on the website You click on it'll actually give you the the link to every housing authority in the state And they end a copy of their annual plan so you can actually do some comparisons if you really want In the annual plan, um, it'll list it'll have uh our pause a lot of our policies listed We can click on you'll see it. It actually has all our capital Um all the projects that we talk about all our capital capital plans That's all in the annual plan and a copy of our budget information That's all on the annual plan now. And that was that was new as of last year this past year Um was the first first time we needed an annual plan So that's all that information if you click on that link and go to arlington A lot of that information that you will see will be in that or that you're Discussing is actually in that annual plan. So Yeah, but You need When they look at the page, they need to know right away Where are the policies? Where is this? Where's that? These this is the public who may know nothing But anyway, we can talk about it. They can take it off line and you can you can set up the website by subject And areas of extra peace and that type of stuff. So Go ahead Brian I mean, I know that Websites are great, but they're a nightmare to maintain when we don't have a designated person You know, perhaps we can hire somebody in the short term Or if we have a volunteer I'm sure john ward might want to help us since he's got a big interest in this I mean somebody really has to look at the website and point out the areas that Are old, you know, we don't have the current president up here in the air I mean and if somebody makes a list of this stuff, I mean john can have the webmaster correct it in the meantime So we could bring this thing up to par And I'm pleased that it is a nice site, but we could bring it up to Up to today's standard very quickly by somebody simply making a list of what's the old and what needs to be changed Yeah, but I think if you you can refigure it too Oh, I agree But I agree, but if we can get all the president's listed correctly and in your bios and in your emails and stuff listed correctly I mean, that's just a stat, you know Yes, then you can do it by category. You can set it up by category and influence on that But yeah, you're right. I think you just got to get the basics done first and then you can stop to reconfigure We need to volunteer Yeah, so Oh, I work on I know you You've caught a lot of these things to answer if you just make the list I mean we can john can get the webmaster to bring it up to date in the meantime Yeah, no Actually a volunteer isn't a totally bad idea. I should probably know This woman is welfare engineer on maternity leave just redid the Yeah, no, no kid By watching the baby in a one and a half year old So we might actually find somebody who might want to volunteer to help us and Did you reach out to her? Well, I think she's busy meeting the governor and that's right All right, cool. Thanks, Joanne. Yeah, I think, you know, it isn't out. It's a focus um, we're trying to get that up to up to speed and um Mary and king just made a great suggestion. How about a high school community service project? So I'm sure there are a bunch of kids out there that know that website or web Uh design like the back of their hands, man, so Yes, yeah, that's a good idea. It's a great idea. Thanks, ma'am Uh, there was one other suggestion on sort of bilingual and how do we get it to sort of Not right away, but you know over time. Can we start to think about different languages and stuff? So Okay, john, yeah I just wanted to say I don't know if I heard it right but as far as uh Information as to the waiting list with names. We could not do that. It would have to be numbers. Uh, and also, uh, as the tenants who are not Advised of it and allow it We should not be relinquishing their names because actually by giving someone's name as being a Resident of our building. We're actually in a sense indicating that they're low-income residents And I don't think that's uh, that could be a violation of privacy. So we just want to be careful of one week Yeah, thank you. Good Yeah, cool. All right anything else Thanks, Joanne Johnny update on kovat 19 Yes, um, I have As you know, we're waiting, um With we've been we've been working with uh christine born joiner from the born of health for the health Uh for a while now. She's anxiously Awaiting the vaccines We had to fill out a survey that we sent into the state Uh probably about three or four weeks ago And I worked with christine on that. We submitted it Uh Last week, uh during the middle of the week, I got a couple emails from ben stone Uh director at dhcd And he was calling specifically regarding uh the survey that we filled out Uh, and we requested 640 vaccinations Uh, he wanted to confirm those members with us. He wanted to confirm our partnership the board of health And and then uh We confirmed that and then he sent back. He said john, do you want him in one distribution or Um, do you need him in two separate weeks? I talked to christine born joiner and her response was Uh, we can do them all in five days And we are so ready so That message has passed along to uh ben stone at dhcd Um, but the plan would be that the board of health Would be coming in with the nurses and the people to be able to do all of our buildings elderly buildings in five days Uh, very much in the same fashion that they did the flu shot. So it'd probably be door to door So that's where we are right now and the only thing we're waiting on Is for the vaccines to get to the board of health, but for my conversations with dhcd It seems like they're on top of it. They're pushing it. I think there's a large number of people that are really anxious Um to see the housing authorities I know I know I heard a commonality that some of the housing authorities in the area were getting done Most of those housing authorities Are federal or federal housing that have a 202 Are the smaller housing authorities With the state that have you know, 40 50 apartments. So the board of health if they're receiving 100 Uh vaccinations a week they can do a 50 unit building um but it during the process for the whole the whole thing is the federal buildings Were entitled and enabled to Fill out a form back in the fall For their federal buildings and it was specifically excluding local public housing authorities From participating in that program. That's the one that cbs and wargreens are doing in a lot of this The federal developments, but as far as the state goes the state At dhc they're on top of it. They want to get it done. They want us to work with the residents And do everything we can to get it done and then and the other ones are going to be Working with the state as far as getting the distributions to the board of health Great. Thanks, john. Thanks for the state. I know you're working it And it's very difficult Phase two Phase two the governor phase two bar two. That's where we get it Phase two what? Yeah, okay Right and right. So uh, I just want to point out john that I wouldn't We probably don't want to encourage Our tents to wait for us to do this Uh, for instance, I know my wife is in the coven team of the modern oven And they were told friday that the hospitals will no longer receive any vaccine period that folks have to use the state Mega centers that last 10 ways So and I've read some articles that communities are not going to get any vaccine as well So my concern is if we have tenants that are in the age bracket Um, they should they should and we should be helping them somehow They should be signing up and getting the appointments. Um through the system. I mean you could dial on Um yesterday, you know, if you are over 75 or you could you could dial on and get a shot This thursday at fenway park. They were 228 openings. They were like three or four hundred openings that you let So so, you know, some of our residents that fall into the age bracket Could could get it and maybe they have got it. Um, so maybe we need to Take two tracks. Maybe we need to have a notice somehow go out and encourage them and work with them to make the appointment online And maybe we get them arrived there or something but there are there are openings to get your vaccine now And folks shouldn't wait because my gut tells me that we may not christine may not get any vaccine It might go to all these mega centers and this whole game changing every day. So, uh, I'd hate to see people wait That's the point Brian That's an excellent point. I think if I think if people all the 75 and the qualify and then get Get in there to get it done get it done Yeah, let's you know Maybe maybe we should put a representative in each building and have folks come down and we actually register them for the shot And we we hire a bus and we just take them in there. You know, I mean, um, they could do it now Well, some type of we figure out some way. I mean my point is There are plenty openings and uh, people just don't know that They don't they're not computer savvy. That's the problem I just found Some of the stuff too Ryan I just found out that the city of allington All the Walgreens in the cbs's are not getting any vaccine We have to go to lexington wall pamp in everett in order to get a shot from Walgreens and cbs And I would like to say if we get our shots Here at the building I would like to see an amt or an ambulance or something outside the building in case somebody has a reaction You're right. Absolutely. And let me just let me just touch base on that the It's more confusing to figure out the cbs cbs sites Than it is to chelette and fenway This the cbs and fresh pond Is a site, but they make you go through the cbs computer system to book the appointment So if you went on to the state system And you answer the three or four questions it then brings you you're putting your zip code and it'll show you the places Um, and you know, my son received his emt card on saturday And he had an appointment to get a shot at 10 30 on sunday So, I mean, there are plenty of openings. I think people just don't know how to do it Yeah, and my mother-in-law got it from the council on aging at the high school Yeah, it's all transportation too. A lot of us don't have transportation Yeah, I just like to this Having them get their vaccines on site Is the very best program People are in motorized Wheelchairs, they can't go to the toilet. Sometimes you go right in and get it. Sometimes you wait two hours um Also, they're being exposed to other people Um, so I I really hope that works out to have it done on site. Oh, great Excuse me Is everything all set up? If they did get the vaccine, they know exactly what nurses they're going to use and how they're going to do it Oh to border health. Yes Yes, so good They just completed all the first responders from allington and a bunch of the towns around allington, so Um, thank you. Thanks John. Any other questions on the update? Thanks john, um number eight ever source energy efficiency for us Yes, this is um I know we've done this in the past, but we're actually going to get all new Light fixtures in the hallways and the parking lots Lights new lighting is going to be installed Ever source energy efficiency awards for each one of the buildings at winslow at qzac terrace and at Chestnut manna as of right now We're still working and waiting on behalf of about drake village But they're going to be exchanging Put in Once again, they're going to update the the lighting fixtures and the bulb The more energy efficient fixtures and bulbs in in all those buildings In all the common areas the community rooms the hallways and the park and the lobbies in the parking areas they're not going to be doing the uh Going into any of the units at this time so That's awesome. That's something barb and roley have worked on for continue to work on With the energy efficiency award and they did an awesome job and uh In the next couple months, you'll You'll be notified when when they'll be in the buildings, but we're going to get all new all new light fixtures to a common area, so Uh, excellent thing. Hey, great. Thanks I'm just reading some of the chats here and it just hit me in terms of transportation You know that they they allow the companion of a somebody over 75 to also get the vaccination So You know instead of getting a bus maybe you can put the call out and see if we've got companions that would like to drive some of our residents in Yeah I think that's very risky Well, you don't have to go to take them to the julet stadium No, a family has got tons of open research on over reviews. I don't think I really don't think they if it's a next door neighbor, you know them. Well, you know the family That's one thing but the day after the governor Announced this craigslist was filled with Yeah Yeah, I would say companions that we know, you know, I mean if there are volunteers that that are in the community and they're good people We know they're good people What just a suggestion all right, um ghcd item nine residential service coordinated grant award john As we briefly talked about tonight, uh, the residents, uh, we awarded the resident service Uh, coordinator grant from dhcd and that allows us to hire someone to work with the residents to help them out with any services they need Uh, to give them information they can do things as far as communications and and um And give them making sure they get the information that they need It's a position We When we in march when when the awards came out and we didn't receive the award Uh, we were very disappointed because we felt this was probably one of the areas that we needed to work on the most uh, and then You know a few weeks ago Mara from ghcd called me and we had a conversation. She is They got some more money. They got some additional funding And they've decided to Give us a resident service coordinator grant. There'll be uh, it's 40,000 dollars for I believe for a period of two or three years Uh, and 30,000 they can go towards salvi and 10,000 dollars would be used toward Any services needed? um So the it's a pretty flexible award We could do it And a number of different ways. I know I had a conversation with uh, joanna bud. She has suggested possibly um, a college student uh, intern type situation Um, and and that's that's a possibility that we'll we'll look at Is it full time john? No, it won't it won't be full time because One with the the salvi would be the 30,000 dollar range Yeah, uh, and two The benefits as a full for a full time person would probably be You know 75 percent of that On top of the salvi so Uh, I see it more as a part-time uh position right now So we're gonna we're gonna be looking into that and uh, see You're gonna come up Some of the staff also Can I Can I just speak to that what I was talking to john about when my daughter was in Grammar school in elementary school They needed social workers to work with groups of kids and stuff like that and they got third third year social work students Who are doing like a practicum? Who are Uprovised by their faculty members and I think this way we could make that 30 000 dollars stretch much further than and and I mean we have what? Well over a thousand residents now they don't all need social workers, but Um, I was also looking at the website for the state agency. There are so many programs I mean they could really really help residents get in touch with programs that That can help them but you know, there's so many And I would think that they would be young enthusiastic Um, it's part of their training. I don't know it'd be worth looking into I think because we can make that money stretch so much further and cover any more of our residents I really think we need social workers Cool, okay When will you post the job john? Probably the next in the next few weeks after Uh, we're talking to some of the staff to find out exactly um What they envisioned also because I'd like to get their input on it what they really really need um From you know, the all the all the property managers and and jen and I think it's important. They're gonna be working with them all the time. So Um, but the post to job means you preclude Reaching out to schools of social work and see if they'd be interested in I think their third year students and they all have field work Wait, what what colleges would you go to? Who are the who are the who are the best in social? You know, you were you at Brandeis or where were you also? Leslie has just started uh masters in social work Did you what was the first one you said? Hmm. Did you say what was the first one cool of social work? It is Boston college has And Leslie is just beginning on which might mean they're looking for placements. It's nearby. I don't know. I think it's worth looking into Yeah, cool I think it's good for students that um need credit They can do it for credits for their uh education. So you don't have to pay them. They're doing this for credit Yeah, I think what you probably need is probably have someone oversee and and any stuff to have an outreach program for credits And that's that and stuff and then you can double off You know Because I think what you need and someone mentioned that it was Mary Ann that mentioned, you know consistencies key also Right, we can hire someone that sits on for a while and then you can have to build a program around the internship type stuff to help you uh reach out to more So we'll be Cool. All right, John good way to go I think that was a critical piece for everybody over the last couple months talking about A liaison between the tenant and the board. So I think that's going to help a ton. So Nice job getting the funding John uh item 10 approval of amendment number We really want to do this one. You're giving us some 1.4 million dollars. John. We really want to talk about this It's uh, it's it's always good when you're getting increased in uh In the contract of financial assistance from phcd. So yes, this is something we definitely want to accept Do we do do we need a vote on this one? Yes, yeah Anybody want to explain it or john anybody have any questions or anybody want to make a motion or Any questions anybody want to make a motion? Say that again, Brian I'm gonna say a guy can go Yeah, I'll make a motion to uh I guess accept the 1.4 million. How's how do you want it to reach on? approval of amendment of to approve amendment number 11 to cfa 5001 and the amount of One million four hundred six thousand one hundred and thirty one dollars Yes, I'll go on. John's so moved I'll second it All in favor go in Yes Eurela Yes Gar Yes Brian Yes, great job Nick Yes, great job. Very cool Uh, I am 11 approval of the minutes of December 16 2020 These are the ones that were tabled Yes Yeah, can I just make a comment, nick? Yeah Directly our minutes were more a summary of discussions and not Not trying to do a play by play of what was said And my only concern is Now that we have the the meetings taped and people can watch them and replay them and so forth I'm not sure the play by play here Is exactly as how the game was played, you know, and I know it's difficult to take the minutes this fast And to get what everybody's saying I just fear that some of the stuff is not absolutely correct or not Might be And I hate to say wrong, but might not be absolutely correct. Maybe maybe we I recommend if we go back to You know a summary of the discussions And then make this video up on the website so people can watch the video or the recording as we go forward So that they can if they really want to play the whole thing back, they could I mean, that's that's my my concern Okay Great join What problem with summarizing it is all summaries are interpretation And I think that that puts a lot of Pressure and everything on the person summarizing it as opposed to just taking down the conversation And I've actually I like it. I'm a social scientist. I really like how fall the minutes are and Unless there's I mean you could obviously put them more in categories But summaries are really interpretation and I don't think we should Put that responsibility on some of those two notes Okay, John, do we make the uh video accessible to everybody on the website? Yes, okay cool. Thank you Ferala good With making the video accessible. Do we not um take the recordings and make the minutes as an actual From the conversations that we're having right now. Oh in general Is there any way that we can just literally write down Everything everyone's saying just if someone doesn't want to look through the whole video. They can just kind of read through it How do we what did you mean ferala? How do we do that? well, for example, like um right now at the conference for example, they had the video and then they had a Document where you could just follow what they were saying. Oh, you know, yeah Okay Okay, um, maybe we put that on the agenda for next week next week next month um I'm not you know, how do we want to sort of John Greco any any advice here on the on the minutes John Greco You're on mute if you're talking Still on you don't have to have a full compendium of everything that's said you've got to Show the substance of the discussions The time when you'd want to go into something a little more in detail If somebody says I want the minutes to reflect that I was against this I was for this or that I suggested this in that case you let the minutes reflect But other than that you don't have to have a word for word of the minutes But the problem was I think it's great if you could do that But the thing is to put it on on the video then have somebody Type it let's transcribe it from the video the typing will probably be tremendous if this is a two-hour meeting That's what would be a lot of time. So I think you've got to find something practical that still meets It was just literally mentioned on the quote. So I I agree with that But again, if we are just um It's again just an interpretation of everything and there are ways that For example, when you speak and you're writing out a text they'll write out what you're saying So I'm sure there are ways that that can become automatic and then kind of go back and just make sure Are not even you know, but at least it's as close to what we did say rather than it being a summarization of However, the person that's hearing it it would be an interpretation for them Now when we maybe It does that easily that would be wonderful. I'm not sure there is such a thing. That's the problem. There is There is I just want to say I for three years I Reported on the school committee meetings for your Arlington Which means there were summaries. I had to listen To the meeting and to the tape I must have spent eight hours Doing this because in order to summarize it you really the arguments you really have to Think about them pull them together and try try to interpret them correctly Maybe just even much easier to put down the dialogue and let the reader decide Yeah, okay I've spoken about this once before is that the uh, the uh secretary doesn't need to try to possibly record All the conversations trying to the good idea that I've heard presented here was the idea of the person copying the minutes should try to include a topic In the minutes that's written and then have a time hack that relates to the recording So anybody who's interested doesn't have to sit through a whole hour and a half to two hours Is where these these meetings are going To to locate this so being topical and giving a time hack on the recording would expedite this for anybody who's really interested That's what I have to play. Thanks. John. Right next. Yeah, I hate to say this, but I agree with you on I like the But I feel is you know not to belabor it but but I mean it's kind of fun to read all this and you can see it play by play but You know, do I remember if this is the exact play by play two months ago more than I in this marathon? But I think it's a great. I like John's idea Make it top of the topic and then you can go back to the the audio Okay Right, um So approval of minutes of December. I think we should probably let's take maybe talk about it next month Uh item 11 approval of minutes of December 16, 2020. Do I have a motion? With Um the paragraph says, um, it's page It says rachel at the bottom of the page rachel plumber monotony And Her behavior blah blah blah and it is In the hat Nicholas I don't think I think Um, there's a paragraph at the bottom of the page it's um page two And it it begins with rachel and The second line it says move to another apartment in the hat as we did Maybe that was The heat it's going to be heat heat. Okay. Can I say something? Who was that? That's mary an and the house you're building a mary Yeah, sorry Um, we're starting to what lion is actually talking about. I read the november meeting notes online And what struck me is I thought I wonder if this was transcribed by dragon or One of those other sort of the word to you know verbal to word The notes don't read very well and so um That's why I'm thinking if we type them out kind of the way john greco had talked about That seems more doable. I just wonder if this was used by like a dragon software program or something for the meeting notes. Thank you Okay, thanks. Okay Take a look It wasn't it wasn't used by a dragon software program But You know Zoom may have if we switch to zoom zoom may have a translation Uh thing in there It's part of their package so I can look into that also. Thank you. I think they do john They do So let them look at that so That might be an easy way to do it, but okay, so we have a motion on the table. Do I have a second? Second What is the motion again? The minutes Okay, brian We're approving the december minutes Do I have a second? Second Yeah Brian yes Yes I second that yes Nick is a yes Uh item 12 approval the minutes of january 20th 2021 meeting Any discussion? I'll make a motion to prove them Do I have a second? I'll second Gara okay all in favor gara Yes Urella Yes Brian Yes Joanne Yes And nick is a yes I think that's it Any other discussion? Uh one question As as we look forward to getting back to normal here, uh hopefully by summer Um Have we drawn a we have you discussed with this cable tv out there that they would continue to record the meetings and put them up there for us I have not had a conversation with hcmi, but I can call him Yeah, I mean, I think it's I mean it as long as they're willing I think it's a good idea to there's obviously we go back face to face We're not gonna have a yes and be nice at the cable outfit Stop and put them up and then we could put them up the website and so forth So maybe it's where the car Great, I'll call it. I'll call a cmi Great, okay Anything else guys? But motion to adjourn I'm motion to adjourn Second all right All in favor gara Seconded Brian Viorella Yes Brian Yes Joanne Yes, and nick is a yes All right guys. Thanks for joining and have a great month And uh talk to you soon Thanks Good night All right home John can I ask you a question? No Too bad, um Are you ever going to have somebody back at the front desk? I'm having problems. I've had three tenants come up to me looking for people to do Make a new fob or get a fob and there's nobody there It's getting quite difficult Should they call this one doesn't speak English I had to get Josephina translate No They call the maintenance line for that if they if they need a fob then someone can make the fob farm Yeah, but half the time there's nobody here to make the fob No, if you call them if you call the maintenance line Then we'll we'll get the work order for and then make the fob Well, she wanted it immediately. I didn't know what to say also Can I possibly get a listing of all the cars and who wants the cars in our parking lot? That is a violation Yeah, I'm not sure if I can give that to you. I'll find out what I mean, it's just that on weekends when there's a storm and I gotta have people move their cars You know Number that you can call if you see Company just craft fiorella. Are you serious? How many maintenance people do you usually see around the building? One One. Do you know his name one? Yep What's his name? His name is Dave Dave okay, and the towing company is not really picking up cars when you guys call it in even Evens towing and they're not allowed to tow cars that have a whiz low job with sticker on them Okay, right so Don't have stickers No, no, I'm asking for a listing of people because if they park in our middle three spaces If it snows on a weekend, they have to move those cars out of those spaces so that they can come in and plow The housing authority can plow And if the and if I don't had to know what who it is half the time I don't know who owns the car So I got you can't let them perform them to move their car so they can plow Are the residents giving notices? to um Not parked there during snowstorms I've tried that Okay, and it does. Okay. All right. I have noticed this up on the doors of everything here You know, excuse me. You know what the dilemma is pam Um giving out information of who owns a vehicle based on license number is really not allowed Even the police department now years ago. Uh, they used to do that more willingly But today they really have to have to have a need to know and that's got to be a good need to know and they also have to um They also have to somehow indicate what police officers are asking for the identity of the person who has that license number So it's not as easy as it used to be so people are being careful because of privacy issues So if you lose it, say there were three there were three vehicles three spaces that needed to be notified um You could talk with john on that because that's enough of a need to know that on just those three spaces You know the three places you could contact them and ask them to move the car if you wanted to but As far as a blanket list a blanket list i'd be concerned about you know Okay, well the thing is those three spaces most of the time it's three different people all the time Why is the car getting towed in general if the place needs to get towed? I mean a plowed they can't They can't tow them because if they have a whistle tower with sticker on it for virella All right, but there's no policy that says okay if if there's a snowstorm going on and the place needs to get plowed Wiring these spots out of range so even if you have a sticker in your parking there You're taking away the chances for the whole place to get plowed. I feel like that should be a do we assign parking? That that's a good point. Do we they we assign parking spaces by number or not? No, we do not Okay, we shouldn't security reasons. We don't okay So you just have it by sticker anyone has a sticker can put it the car in any space Then would it help if you notified residents that uh from a certain Period of time you might have to put that in in almost even the least for people who have got parking permissions Anyone during the clear snow emergencies? You have to decide what that is and be specific You know parking spaces two three and four What we've done in the past is uh barb and roley if they know the cars that are out there And we know there's a snowstorm coming up barb and roley will ask them to park in with the employees park overnight So if it's a overnight snowstorm they park with the employees park, they don't don't get towed That opens up the the middle of the windows towers parking lot Because it's it's almost impossible to make that turn when there are three cars there when you have a plow on your pickup truck Could you could you block it with our cones john or our horses or cones something like that Will be for a snowstorm is that too difficult? So we have before but it's a lot of times You know They they may not even You know if they're not home if they're out somewhere else or I mean lately everyone's been home, but Um trying to track down who the person who has that car is sometimes difficult Even john Mr. Greco even when there's no snow We those three people they're back in the middle don't know how to park their car It's half in the space half out of the space The ride fans can't make the turn Different delivery trucks can't make the turn. It's stupid So should we even have parking spaces there and can parking spaces get taken away? Yeah If you prohibited parking in those three spaces, I'm sure there'd be people who say We hadn't didn't have enough spaces to begin with and now you took three away That would be the easiest answers to take those three spaces and paint them off and say no parking That would be all year all year round I would love to do that What do you think john you think you get a lot of people who felt like they didn't have enough parking to begin with I think we just heard tonight that there's not enough parking there Right, so I guess so that's that's the tough choice. That's why That's why I'm asking if we can get in touch with the state building over here the dss building and maybe at night Just for at night have see if we can use their spaces at night during the day They can park on the street But at night we need to get them on the street At night though, um That you can sign on the arlington website for parking overnight So if these cars don't have a spot we could at least make it almost, um Without them having to fill it out. I don't know That's only that's only good for 10 pack 10 waivers I've used it before it's for 10 Right Though with the amount of snow that we've been getting I mean spring's almost But I think I'm talking all the time because there's no overnight parking in the town of arlington That's it So if we can use their spaces at night It would make it a lot easier It's off the street We're not bothering anybody and just make it known that if you park over there You have to have your car gone by eight o'clock in the morning If the if the state would go along with that that's that's probably a very good idea because I mean If they would give let's say even say 10 spaces nine spaces Then you say listen with making 10 spaces available over there We're getting rid of those three spaces that are impeding the plows of the other drivers That would be worth doing if we if the state would allow it I think you'd have to have the state, you know, you probably have to post it all cars not out by seven o'clock in the morning We'll be told or something so but I mean that's worth doing That's where your silver tongue can come in handy john talk to them Either that or I'll talk to them. That's not a problem with me. I'll go over there I mean all the conversation with her. I'll I'll find out who's in charge over there. I'll speak to them I don't know if they'll do anything. They say no, but As I said it's just well this state funded. We're state funded. Hey What these spaces not all day long It's getting to be a problem here because I think you're like I think Cheryl told me there's like eight or nine people on the waiting list for parking spaces Hey the town of harlington It's funny because everything they're building now is actually having less of less parking spaces I know You know, as I said, you know, if there's anything we can do I would be greatly appreciated join because we really need the help with this parking over here It's Same thing. It's just not just not where the parking on the dirt About the town of harlington owns the property. We asked them for it We never never got to be sponsored back from it, but over chest like this and parking that we could we could use but I would check to see what this new regulation is people with disabilities with medical Disabilities can park overnight on the streets of harlington. No, they can't Joe in they can't nope. Nobody's allowed to pack on the streets overnight in the town of harlington So we're trying to brainstorm to maybe see if there's a way that we can discuss it with them So we're brainstorming in order to find out if there's anything we can say to explain the situation to get the parking spots figured out I think that's the best thing we can do They passed something At the select board that said I think you have to apply If to show that you have a medical disability And then you can park overnight and you're low income. But anyway, it's worth looking at. They just know That that's fine when it's not snowing joan, but they want all cars off the street when it snows so they can plow And now Now what now what are the people going to do? When you have people that are driving that have walkers that have disabilities that can't walk five miles I know that's exaggeration, but cannot walk a distance to park their car Explain to me again why you can't use the uh parking lot across the street the town parking Because they want the town wants you to pay them 364 dollars I'll look up this regulator and see if they not everybody can afford 364 that 364 dollars I know I couldn't I gave up my car or I'd still have it I gave it up because there was no place to park There were lots of buildings driving, but that's a different case We will look into it do anything we possibly can to see if we can get some more parking in the area I would appreciate that joan Because I know we're getting people in the building and they have cars If I was it'll be the I'll get a solution, but at least we'll we'll ask about it Okay, that's all I can ask for. Thank you, john Have a good night. Okay. Everyone have a good night. Have a good night