 All right, so call the meeting to order 7 o'clock. We need to vote to approve the mailing of the school ballots to all registered voters. Somebody like to make a motion. Yes, ma'am. Ma'am, just before you make a motion, what I had a conversation with the Secretary of State's office last week. And as you're having this conversation, we want to say not just registered voters, but registered active voters. Because otherwise, if we don't say active, then it includes mailing to the hundreds some of that have been challenged, and we don't want to do that. So if you would, when you're ready to make a motion, say registered active voters. OK, so I would make a motion to approve sending the WCUUSD ballots to all active registered voters. I'll second that. OK, any further discussion? All those in favor, please say aye. Aye. And the next one would be the same, right? The next one is the same, correct. OK, I would make a motion to approve mailing of the town ballots to all registered active voters. For town meeting March 2022. For March meeting 2022. Yeah, that's right, 2022. Thanks, I'll second. OK, any discussion? All those in favor, please say aye. Aye. Aye. OK, errors and omissions. We've been asked to sign off on a document. Hi, German. And I learned, and I didn't know this, but we signed this document for errors and omissions. And what it does is it gets attached to stuff and put in the vault. So it doesn't go anywhere. Did you bring the form? Yes. Exactly, because I thought I had it, but I must have not. We did it all. Sure. Yep. So, Jan, as a Lister, would you like to explain for the record what it is this form? What it is this does? When we issue our first grand list, it's usually in June. And then comes grievances. And then somewhere along the line, we hear of other corrections that are needed. And a prime example of this one was we had data errors in relative to the North Palace Memorial Hall. We had that they were taxable. And of course, they got a tax bill in August and said, whoa, we're not taxable. And so we went in and corrected it. So we buy it by, I guess it's by law. I don't know what else it is. We keep track when everybody makes these questions things. Wilson, help me out. Anyway, we keep track of all the changes that we make. And we have to document them on a piece of paper that goes into the grand list. And all this is doing is asking the select board to just verify that, yeah, there's some corrections and emissions that occurred in the North Palace and what's going to be going there. And that's what it is. Right. And we had some confusion about the correct form. So we have the form all up here on the screen that lists the errors and emissions that they're asking us to sign off on. And Jeremy has the correct form. Well, it's a new form. That's a correct form, and it's an old one. So anyways, Jeremy has the correct form to sign. I guess Wilson went in and signed it today, you said, right? Yeah, he's on now. And Jan? I've signed it yet. Yeah, you could sign it tonight. So what we need is a motion to approve the errors and emissions. Here's a pen, Jan. Looks like you've signed it, Jan, December 10th. No, this is we're looking at this corrected form done. So what's the new form? Oh, OK. So move. OK, is there a second? Something. All right. And then it just needs to get passed around to the select board to sign. So there was an error or an emission on a list of errors and emissions? Yeah. Yeah. It sounds like you. Why don't we turn them down? Yeah. Yeah. Yeah. Yeah. Yeah. You know, and who knows, there may be errors and emissions filed on the errors and emissions on the errors and emissions. And nobody is going to get, and it's going to be a longing to the vault. And nobody's ever, nobody's going to see it. Nobody's going to see it. All right, did we vote? All those in favor, please say aye. Aye. Aye. OK. We're at the town morning. It's up to them to come on. What about the town morning? The cable. No. I heard on VTR tonight, the state's going to buy $7 million for the fiber optic in advance just so they got that ready to go. So the important price goes up. Well, just because everyone wants it. And so you give them a cue ahead of time. So that each, they call it communication. What do they call it? Telecommunication districts, whatever. Yeah, the. So the state is then going to use the ARPA money to fund the allocation of that fiber with different. Thank you, Paul. Thanks, Jim. Thanks, Jim. OK. Thank you. Good to see you. So that's cool. That's, I like that. Yeah. That's a wrap. Thank you. OK, and you wanted to do a group photo, Barbara, correct? Where would you like us? Do you want her to pause this? Yeah, can you, we're going to do a group photo. Do you want to just pause that? Are the orders all? Well, beyond Barbara. OK. Katie dropped off some cookies. Aw, thank you, Katie. Hang on. Time for cheer. And Katie, just get shut off. Is she on here? Katie, you still on? Yeah, yeah, this is. We're just here individually wrapped. So I'll pass them around. Schedule. So we could do an Alfred's not here yet. But maybe by the time we get done with Kent Hill, Brick, maybe Alfred will be here. All right, so we are in the final stretch grace of the Kent Hill Road culvert project. Yes, I am submitting the application to the state to remote emergency management this Friday, the 17th. Yeah, the deadline is Friday, right? Yes, yep. OK, so just recap for us. Yeah, so this grant application is to FEMA under their Building Resilient Infrastructure and Communities program called BRIC. And this grant application is for the town to do a culvert scoping study for the Kent Hill Road culvert near the town hall. The budget is about $41,000. So the town match is $10,479. And once. Is that income? Go ahead. Is that income? Yes, it can be income. It can be income, yep. Once this is submitted to BEM, BEM will review it. Let me know if we're missing anything. And then they'll send it to FEMA in January. Hopefully, we'll hear back by summer 2022, hopefully by August. And then the grant would probably start in September. And CVRPC is budgeted in this grant for project management services. So we would be able to support the town with reporting and all of that really fun FEMA stuff. So what I'm. Grace, how does CVRPC get compensated? We would just be built into the grant. So we would be part of the budget. So yeah, so if you look at the. So basically stepping back, so what I've asked for tonight is select board approval to submit the grant application to VEM and to FEMA. And then for Denise to or for select board approval for Denise to sign in the in kind match or the match, local match commitment letter, which I emailed to you, Denise. Yeah, yeah, right here. Yeah. And that just needs to be submitted as part of the whole application package. So as long as you get that signed back to me before Thursday night, that's fine. OK. I'll make a motion to authorize Denise. Second. OK. All those in favor, it's also not just to authorize her to sign it, but we have more importantly that we're approving the thing itself. We are. Yeah, so sign this document. I mean, it's just authorizing for the sign force. Right. Well, I think you want to make a motion saying that to select board approves applying for a FEMA grant for the Ken Hill Road Culvert Project. And authorizing Denise to sign it. And authorizing Denise to sign it. And authorizing Denise to sign it or to have. OK, is there a second? Second. OK. All those in favor, please say aye. Aye. Aye. Grace, I have just a question. I was trying to, I forget, I was talking to somebody today and I was trying to remember when, do you remember what year it was in putting this together that we had that culvert, this culvert blow out? John, do you remember? I know there was that flood in. There was one in 84, but there was another one after that that was just this. I want to say 1992, but I think I might be wrong. I was just hearing. The flooding month earlier was 92. OK, maybe that's. That's. Yeah, but I remember I got a I got a picture of the culvert blowout that I put in the hazard mitigation plan. So it's somewhere in there. That was 84. And this conservation service brought fill in this whole area below the town hall. It was scoured out as was the road above us. And they brought in massive amounts of fill. Yeah, in 84, there was no way to get out and out of town anywhere unless you had a helicopter. Really? Yeah, I talk about I talk about that flood in the application. Yeah, because I remember because the state made us take a vacation day. Wow. We're just waiting for probably a drinking somewhere. Yeah, probably. OK, I was just looking for a little history. Anything else, Katie? I mean, Grace, that we should. I let me know. I know Sandra has access to the FEMA portal and I know it's really hard to visualize what the application looks like. So if let me know if you want to see what the application looks like from the portal and we can set up a Zoom or something and I can walk you through it. But I also sent you that word copy to try to be a little more reader-friendly. Yeah, yeah. No, what you said was good. All right, so I will sign this, Grace. Great. Get it to you maybe tonight or tomorrow morning. Sounds good. Thank you all. Thank you. So some reason we're running ahead of schedule. Oh, there's out here, right? Yeah, it does. Honey. Yay. I had a schedule. Yeah. And we just hit your agenda. Yeah. It's just you walk a little bit harder. I was trying to figure out we'd have to sit in Christmas carols or something waiting for you. And that could be dangerous. You might want to practice that. Season is here. OK. So we're here right now. We got our new guy starting in mid-June. Marry, 17th. Yeah. Paid for work. I met him, actually met him today. In person. Yeah, he's closing down the house the week after he starts with us. So he's excited. Good. Excited. Why not? I'm not as excited as anybody else. When you met him, you didn't change your mind. No. We found out. Did you decide not to go with the other person? Remember? Yes. I hear through the grapevine that he has found other employment. Yeah. What? Has found other employment. Oh, OK. You're OK with it. I am absolutely OK with that. Yeah. Yeah. So we still have a position to fill. Yeah. Do we want to keep advertising? I think we'll keep the advertising going as is. Good. But at least the pressure is off at this point. Right. With Dana starting, hopefully, end of this week, maybe early next week. OK. I was going to ask when he's going to start. Yeah. I got him drug tested today, so I just got to wait for the results. And he's ready to come aboard. Cool. As soon as that happens. I don't know what you're going to think about. He said the testers have three to five days now. Because the labs are so backed up. So it's two days. But yeah, I'm sort of planning on this week. I just want to mention, when people are rattling package things, it's hard for people on the center here. So that'll be good. We're in good shape there, yes. And then how are the trucks? Trucks, not so good. One truck has gone to the shop for a clutch, the spare, the 2009 spare truck that we are in hopes of selling our way. But you can't sell it if it's not working, and we need it. So we're putting a clutch in that. Who's doing that? It's a new company that I've not worked with in the past. They're out of swan. It seemed like they actually sent a flyer in the mail. That's how I got connected to them. And I called them and talked to them. They said, yeah, they could do it. They've got a record. They came down and trucked it. So the truck was immobile? It was immobile. Wow. Yeah. I mean, I reached up in between the bellhouses and you could wiggle the throw-up bearing right back before. I mean, it went back. Wow. But the throw-up bearing failed. The clutch plate was still working, but no way. Without the throw-up bearing, the clutch couldn't push the clutch. Right. That's right. So I talked with them today. They should have it. It should be going in the shop tomorrow. So we just haven't changed the clutch plate whether or not the clutch plate. The clutch can't play the throw-up bearing. I thought it might be safe. The clutch plate should be good still. Well, he said that he would inspect it, and if it's cracked, then we have to replace it. Otherwise, he can turn it right there. So that's not the $7,000 invoice that's in the orders this time. That was something else. That was something else. That was on one of the Western stars. What was it? It was a bunch of small things. It went for inspection. And there was, again, something wrong with the clutch pedal on that one. So we had to replace... He called it something. I can't figure it out. It was not warranty. There was a few things that they did. That one is a 2016 warranty. It's still there, but the things that they did was not covered by the warranty. Of course. That's considered a wear part or something? What is that? I want to say module, but it's not that. It's where the clutch pedal pivots. And he said it was worn out. But the warranty didn't cover them. I guess it's a wear part. I don't know. And then there was some other break parts on that truck that it needed. I mean, that $160 an hour, it adds up. That's what we're paying for these mechanics on these big trucks. It's almost like we should get a health insurance policy for them. That's it as doctors. You can say $100 more? $160. $160. Get a raise and a raise, Sharon. So, you know, it went in for a checkup for an inspection and a couple other small things. When they did the inspection, they found other things like the brakes and things that added up to the story. And I did. I asked him. I said, whoa, why doesn't this warranty cover some of this stuff? And he said, well, I made him double check. And he said, yeah, no, that's not covered. That's not covered. I went right down the bill. And he said, it's just this stuff's not covered. That's how those warranties work. That's right. Same thing with Caroline. It's no different than that. Yeah. Yep. So that truck is up and running its back. The CV is another problem. The what? The CV International, which is the little truck that I drive around and do the salt with. Right. That one is waiting for coolant lines. They rotted out brake lines. What? Yes, sir. Three years old, I am limited. But what are you going to do? Again, I asked him. I hounded on about the warranty. So this is three years old. Why is it rotted out? Yeah. And you guys wash the vehicle? Wash them. I mean, again, three years, it's. Yeah. They're not covering that. And what brand is this? It's an international. Because of the brand of the brake system. Yeah. So two brake lines rotted out. So we got the part, put those in, got it working. And then there was two coolant lines, transmission coolant lines that brought it out. And that I figured would be warranty. So I sent it down there. Also needed to be inspected. So I figured take it. They'll fix what they need. And that's all. They can't find those coolant lines anywhere in the country. They can't make them up. I asked them, I've been asking them about, can we just get some fabricated? So I'm going to take the two ends and get some pipe made into it. And they're saying, no, it's the ends that have failed. And there are special, that springs into the transmission. Of course they are. I agree. I get rid of it. I'm serious. I don't like that truck. I never have liked that truck. Did we buy that new or used? Yes. Right. I can't believe it's three years. No. This is a pickup? That's the black pickup. This is a Vansi pickup. It's a dump truck. It's a one ton. Yeah. Yeah. It's supposedly better than a Ford's. Because a Ford's, the frames are cracking up. And that's the one you used to salt the county road and go to school. Yes. Yes. So let's get rid of that. I've been struggling something because that puts us, with two trucks broken, I put it against the three trucks. Right. So one truck is doing two routes. And it's been a challenge. I gotta say, you guys have been right out there sanding and stuff. Yeah. Yeah. And cutting up trees, I noticed. Yeah. I'm gonna spill road. Yeah. From that wind the other day. Yeah. The wind was pretty severe. Yeah. I got a couple more out today actually. Have you used the chipper? I'm not. I'm hoping to, tomorrow, the weather's supposed to be good. And the roads are in decent shape. So I think we can break it out tomorrow. Make sure you wash like that. You're going 14 miles per town. Yeah. So now you've got two. Enough people but not enough trucks. Yeah. Yeah. It's always a challenge. Seems like I can't win. Yeah. Yeah. See, that wasn't international. It's a CB international. CB is the model, international is the make. Wow. So. Well, that's too bad. Any other updates? Any more bad news? Anything other than that is going along fine. I did get some prices for a grader that Rick asked me for. And I can pass that around. Not pass it around. I can send it. Yeah. And that's a big number. Is it like 400 or something? 350 actually. And that's a brand new one? Brand new. Yeah. And that's with the wing that we normally get and the scarifier same as, I sort of set it up the same as our cap grader. Keep it in fire truck. We're beyond, we're beyond the 20 year service life. We've spent 24 years on the truck. Yes. And we brought that unit here. You know it's been treated. Are you asking for that to be on this coming March 1? Or is this the next one? No, I don't think it's for this March. We do need to talk about the truck though. Yeah. For this March. 2017, right? 2017. It's the 60. 2016. That's going to go out of warranty next year. Not the warranty's helped right apparently. Right. Well except for the warranty is good for a motor issue transmission and I don't think the drive line related would be the warranty. And are you looking at an international again? No. I don't want anything more to do with international. It will be a western style. And so Toby and I have been working on prices for a new truck. The problem is it takes so long to get a truck out. Yeah. It's going to be on the whole year. Right. In that warranty experience in October of 22, right? Right. So the thought is to order it now and then it will be here by next fall. Order it? Yeah. Like this coming year or after? As soon as possible right? Yeah. Before Tommy. Before Tommy. And we would take out a loan for that? Yeah. How do we do it? It's not. You wouldn't purchase. You wouldn't pay for it until it comes in. Exactly. But what if you do that and something happens and it doesn't get canceled? Then you just cancel it? Do we have to give them a deposit that we don't get back? I think they would just do a personal sales agreement. The same as we did with the used western style that we're buying. But I just wonder if they want a deposit that we wouldn't get back until we cancel it. Right. They don't generally ask for a deposit. I mean we didn't give them a deposit until we got a new title of that western style. It's just something while we're working on budget that's something we should do. Yeah. In the future we can do that better because of the warranty issue right? The question that's on that too, could we be able to come up with some kind of a sales agreement on that truck? Because I assume we would get rid of that truck, right? Yes. Or would we? It would be a trade. And the salesman did want to give a surprise but he said it should be around $40,000 for that truck. Which is good money. Yeah. But I think that's what's going to keep us ahead is if we get rid of them sooner they're holding their value. And the warranty. If you get more money out of it. And then that other truck that we're buying and used we're going to, is that supposed to be here this month or next month? That's another whole story. So the town that we're buying the truck that used to have this truck is waiting on their new truck. Right. Yeah. So town faced in is having Tenco, New England, put the truck together, put the body on, plows all on. Well Tenco just moved to New Hampshire. Right. So they gave, they gave faced in the option to go either to New Hampshire or to go to Canada to have this truck put together. They opted to go to Canada just to make it more difficult. Well no, no. Because I think they, they, Canada does a better job putting the trucks together. So I hear, I don't know. We've not bought trucks from Tenco or equivalent from Tenco. So I don't know what their quality is. But anyway it was faced as choice. So they decided to go to Canada. And so it's going to take longer. Right. And the guy from faced in the, the foreman there has lived it. I mean, he wants his truck. He's supposed to have had it for four and a half. Then you should have gone to New Hampshire. Well this just happened. I mean Tenco just closed their doors two weeks ago. You should have gone to New Hampshire still. I don't understand. Well I don't know if New Hampshire would be any faster. Oh, oh, okay. I think Canada is, is a bigger, better shop. Oh, I see. More people. Just as quickly. So they might be. Do you have any estimate? An estimated time? No. I don't. I know. You think we should, I know that the truck you went around with is smaller and for a number of reasons. Do you think the one that we're looking to trade should keep that and dump the one you got internationally. You got this rusting out already. I'm going to pull along with that. That's a bigger truck. That's a gamble. I mean I really, even though I hate that truck, I sort of miss it because it goes without chains. So doing the salt route, I can go up and down the black top faster. So without that, I would, it would take more time. That's what the problem is right now because I'm used to the six wheeler right now to do the salt and it has to have chains. So that six wheeler will stem without chains? Oh yeah. Really? Oh yeah. I wouldn't go out on the Ark with it. Amazing really. I figured dual axle wouldn't. Yeah. No. We won't go out on the Ark with it. Without chains? Wow. So with all of that and the lack of trucks, I've contacted Charlie Voice to see what they have for options. Do you have a use truck? Do you have something that you would rent? Do you? So he, I couldn't get a hold of him today. He was out of the office. But Friday he left me a message saying, yes I have options for it. So I'm thinking of renting, trying one out, whatever. Just to have a truck. And this would be to... Just to fill the void until... Fill the void until you get the truck that you used for salting fixed or get this other... You either want it. I just need a truck. I'm desperately in need of one truck to fill all the four routes. And he says he's got a six wheeler down there. I didn't really get into options because they don't normally rent them. So he had to contact his boss to see if it was a possibility. And that's when he called me back and said, yes it's a possibility, but I haven't gone home for the day to Friday. And our insurance doesn't cover it? We would have to just add a riser. Add a riser to it so we would be covered. And then we would just put it in the fleet and use it as long as we need until we get one of the other ones back. Figures, right? But I'm running ragged with three trucks. And one of them is the spare, the old spare. Well, no, that spare's the one that went down. The one that's got these clutches. Right. But at least when it comes back, it will be fixed so that we can sell it. Yes. Yes. And then he told me, he gave me that sort of why I jumped on it right away is he quoted me around $2,500, which to me, Changed a clutch on that? That's great. That's pretty good. That's pretty much it. In my opinion, I mean, there's a lot of work to pull that 1,500 pound transmission away from the motor and plus the tow is $1,000. No. Actually, again, he treated me super right. He said, if it's coming here for me to do the work, I'll pull it for 400 bucks. And you won't get a record for 4,600 bucks. I agree with that. And this is Charlie Boyce? This is Charlie Boyce? Yes. I asked him if they didn't be renting it today. I asked him just to see it. Because it's the Swanton Eye? They don't know. This is the Swanton Eye? Yes. New company in Swanton. Right. And it's which I'm dying to go to their facility and check it out. Yeah. Sure. Because it's getting to where it's hard to find anybody to work on these big trucks. When you're limited to what, maybe you've got the dealers, that's it. And they're booked and they're... Expensive. Expensive. Right. So we'll give him a try at the, you know, it's a long ways to Swanton, but it's a long ways to Burlington, too. Right. You know, I really wish that we had a place somewhere closer here. Yeah, to the local. Right. Okay. That's my truck saga for right now. Oh. Trying to work to it, but we'll get there. Yeah. Well, nice job. Yeah. Yeah. Handling all that. All the trucks. Yeah. Yeah. That's for working on the numbers on the greater, too. Because we... That's good. Yeah. So we'll get that on our... Here. So you guys are working on the budget, right? Yeah. You guys are getting on the meat with that. Right. Right. But Toby and I have met to work on the budget and then I believe you sent it around our... No. No. He was supposed to send it to Rick. Okay. Well, I think he did. When did... I didn't see it in my... It would have been last week. Oh, the seventh? And I do have that. That was... I'm sorry. I thought you sent that to them. I thought that went to everybody. My mistake. No. I think it was... It was what Toby and I had put together. And... Does it include the things you're talking about? Well, no. The greater would be in the capital budget. I think it's in the capital plan. Capital plan. Yeah. That's usually where that would be. Yeah. Yeah. And everything else is just repair so far. So we're going to lie on them that way. Right. Well, not yet. Right. So having that capital plan... We have a capital budget, but I think we've talked about before. We have a budget more than an actual plan. Right? I think it's the same thing, isn't it? No. No. The capital plan is kind of a replacement. Right. You've got a capital budget. But that usually has the figures in it. Right. And then I'm getting in. But as things age out under the capital plan, that allows us to be focused a little more macro. And as long as there's a budget for an item that is specifically scheduled for replacement and you're meeting the, you know, imagine the estimated budget for the item, it's the sort of business as usual in my mind. You're not going to blow out the internet, are you? Instead of a big, you know, it's not a discussion item. I mean, the important discussion items are when we're blowing through a budget for some reason. Mindful sense. How are you guys coming on the winter roads, contingency plan, all that stuff? I didn't do anything this week. We've been busy at Trekland. You know what I found? I was poking around something on the internet. And I came across this agency of transportation site and it talks about, and they have a whole, I didn't print it, but if you're interested in seeing it, I can send you the link, it's the state's operations plan, contingency, all that stuff. It's like 10 pages or something like that. But you might look at that when you're working on one for us. And then there's also these other two documents. Safe winter driving in Vermont. No ice control at AQ. I thought it was interesting. So anyway, that's just, I don't know if you want the look at. Or I can get it off the, if you send me the link. Well, you can have these in our comments. I'll send you the link to the longer document. Like I said, I didn't print that off. So the idea is this would take the form rate of the amendment to the winter operations plan. Yeah, that's what we're looking for. Looking at our winter operations plan to see if we need to change anything. And I think the last time we looked at this was 2017. It didn't make any, we re-approved it. So we might have made a change or two. And then there's the contingency plan that Alfred had come to us with some ideas. And then you guys are going to take and put it into some sort of document, correct? For the board to review. Yeah. But it is, it's in a document. I sent the document, but then you wanted me to incorporate the winter maintenance plan into it. We're just hanging on. Our vice versa. Our vice versa. So you guys are still working on this, right? Yeah. Okay. Yeah. Well, we're going to be in January. Right. I mean, we've been deferring this now for since. September. November, October. I mean, we started it. So really early. And I know you've been busy with hiring. Yeah. I need to know what you want. I guess we want a written document that's a contingency plan for instances like you're having right now. What do I do? I don't have enough trucks. What do I do? I don't have enough drivers. And you just prove tonight what you can do is you can call and see if there's a truck to rent. I think. That's sort of my job. I'm going to do that on that. But I thought it was also what rules not to plow. We get that one where we cannot plow. Right. Or what? Or if we had a country. I gave a list. Right. I gave a list. I know you're just talking about. Right. I don't know that we ever got the list in like a document. Did you send it as a document? Well, it was an original document that was a half page that Alfred brought to us. But that was the stimulation for the conversation where we're thinking about if you're down one person, if you're down one person, if you're down two people, if somebody is suddenly sick and not having to shoot from the hip, have a very orderly plan for how you handle that from your perspective. But then the downstream of that is the ability to recognize at a town level, okay, we're in plan A, folks. Full staffing, all the trucks are running. And this is what that looks like even, which we haven't really ever published in the town. And then if we're in contingency plan B, or contingency plan, which is plan number one, because there's a long guy missing, this is what that looks like. And everybody knows. It means that Tucker Road isn't going to get plowed until whenever. So all of the implications are understood by everybody in advance. And for you, it's just, okay, guy down, what do I do? And you know that without thinking, but I guess the idea, I don't know if it would be a separate document or be an appendix to the operations plan. I could see that happening. This is what we do under normal circumstances. Everybody jumps in a truck and plows. And maybe the... It's very difficult to determine. I mean, I make a decision on the fly every second of the day. And I just do it to be the most efficient and get the rules done as quick as possible. It sounds like the document Denise has as a 10 pager from the state might illuminate the depth that we're thinking about, which you probably have in your head. And you might recognize a parallel line of thinking that could be applied to talents. I thought that we had agreed that you and Rick... Yes, we did. I know you haven't been able to, but the budget is first. Right, we gotta get the budget done first. As soon as the budget is done, I think you're 90% there. I think you just take that list and the two of you throw together some text to go to that list and stick it at the end of this and bring it back to me. And that's what I offer to sit and type for you. But, I mean, I think of Rick, if you can work with him with his list, we're very... Well, do it. We've talked in the times, and he's been putting pieces together for this. We just said it's been... I haven't had the time. Well, I can't get out during the day. I'm right now a lot. I've been in a very busy time. So it's just, you know, when he's available, I'm not, you know, so I have to turn into my work schedule, too. Yeah. So the other thing that I sort of problem that I have with this is saying, no, we're not going to plow your house. I mean, we just can't do that. No, it's not... No, we won't plow it, but it's going to be pushed. It's not going to be plowed. Later in the day. It's going to be later in the day. It's longer, regular time, you know, in certain areas, you know, essentially that has to go. And remember, this is only an emergency convenience. In fact, you know what? Look, it's not a regular plow. Item 15 of the current policy says at the discretion of the road commissioner and for the safety of the road crew who may have worked long hours, some low travel roads may wait until the day after a snow event for final plowing and cleanup. So can't we just put it in this? No, but you can just add 16 in the event that there is a shortage of personnel or trucks are broken or whatever. These roads, the areas that may not be plowed would include but not be limited to the following. I would say they may not be plowed. You have an order of priority. The first priority roads, and you explain what those are. You need bus routes. Your emergency. And then you have second and you have third. And they all get plowed, so you have to communicate. You're just talking the order. When we can't do it all at once, we have to do it according to priority. This is the priority scheme. So when people look out the window and it's 8.30 in the morning and the road's not plowed, they look on front-port form or they use their better judgment and understand that while there's somethings up and maybe they have it under a refrigerator or maybe they just have it in their mind's eye and they say, oh, must be something going on and I know that I'm the lower, I'm the second priority road. So maybe it's going to happen soon. I think we can just add something to this. Number 16. Yeah, yeah. Or an appendix, however you want to do it. We don't have to reinvent the wheel. Right, but I think... But I think doing... Rick, I think we have a committee. Rick and... We don't have to do this together. That's a good show. To make it easy, you just make it. Recalls. One, first priority, second priority, third priority. When everything's going smoothly, they all get plowed almost in unison, right? You know, in a timely manner. But if we have to... And you have at the bottom, in the event we have an emergency where we're down personnel or a truck or some other event that precludes us from doing everything in a timely manner, this is the order of priority. You just leave it at that. It's that simple. It doesn't have to be this elaborate thing. No, I don't think it's... A list of three columns. First, second, third priority. Boom. And I don't think we're looking to list... You can put me on the third priority. I don't think we're looking to list every single row. I think there should be something where anybody anywhere has an understanding of what we're talking about. When we say... When we say we're a short one-stop person or short two-stop people, when we first started this conversation, it was around the fact that it would... It was around the fact that we... We weren't sure we would have a full crew and recognizing that at any day or any time, you could be short a crew person because of sick or because of trying to hire and trying to balance people's expectations with the safety of the road crew does mean getting clear that we are not scrambling to get every road cloud by 8 a.m. in certain circumstances and just getting really clear about that and that is our job to own that message as a select board but we need the information to support what the message is so that we can create expectations for the town. Yeah, we can say to somebody who calls and is upset because their road isn't cloud, well, here's... Look at the winter operations plan and this will help you understand it. Well, you need us to endorse it because that's what makes our ownership not yours. We own this decision and not in a 1D2Z as it comes up but as a matter of policy this is what we're doing and we endorse it and you say, look, I've got a three-person crew and I'm working them 12 hours a day and that is the limit because that's the other piece we should be looking at is what are the hours that it takes to do that? That to me is not just the roads but what are the hours because there is a point at which it is not okay to still have people on the road and that is a priority. And I think we're... and us owning this will help you when you have people calling will help us when we get calls and we're all on the same page. We're all sending and saying the same message. So we approve the plan and then you just implement it and so we don't need nothing all about it. We get a phone call, we're like, oh, let's be... Yeah, we might know about it. You might send us an email that says Plan A in place now or we're like, good guy. I think it's really important both for the reader public our people plan for Alfred simple, stupid man. I really don't think this... like I said, I read you out that you have all your roads breaking into three lists, you know which ones are which. And then we can put some a page out and we have stuff some quick notes on the bottom of that a list above our priority scheme case of emergency, boom. CD attached, paid or seeded. Yeah, I think that we want to keep it as simple as possible. We need an hour and then we bless it and if we need to make changes with that, we can do that. Let's just get something on paper or something simple. It's not to be beautiful. Okay. And our butts are covered. So what do you need to order this new truck? So like tomorrow? Well, they said if we ordered it in December, it would be here and they'll fit it up by last season. That's usually two months. So you can order it up. Give me the green light now. Is that a motion? Yeah. Okay, you want to state the motion again? I move that we authorize the road commissioner to order a new truck to replace the 2016 truck which has come due and negotiated trade on that. And at the same time order up a new truck to fit it up as necessary to plot on the sand and it's going to be a six wheeler again. And a western star, we hope. It's going to be a western star whether it's six or ten is debatable. I meant ten wheeler. Ten wheeler. We're replacing a six wheeler. But when you look at the numbers it just doesn't make sense to buy a new six wheeler. Because you pay the same amount of money for the equipment and you're just paying a little bit more money for that second accident and you carry in twice the weight. I want to have an amount not to exceed. What are you looking at? Well, I'm still waiting on numbers. I had no idea you would be ready to vote on this tonight. But I'm still waiting on numbers for the part for the body and the plows and stuff. But you probably have a rough idea. You've done this before. I'm going to stay a little closer to it's over here. Two hundred or two twenty five or two ten? I think let's do two ten. I'm sure I can get it. So let's make it two twenty and then ten thousand is the issue. It's a two hundred thousand that's the issue. So my question is to not exceed two hundred and twenty. I'm going to ask Alfre to fill it up and decide. All those in favor please say aye. You got it. Green light. Let me understand the issues. I don't like to request it's not a motion that Alfre should be able to get around to the other truck that he's driving. That's a really bad sign. I can look into something that's compatible in size and see what I can do. I mean even if you found a truck that's equivalent in age but a different brand that isn't rotting like this and we just trade one to get the other. Just get rid of it while it's young. Shocking time. I'll get the work done. I don't think old trucks get a horse. Old trucks don't work for it. That's right. If you trucked it that old that's not a very old truck. No I know. Like you said but John said it's a bad sign that things are already rotting out. Brake lines. That's too soon for a brake line and that's an effective truck. That's a different issue. Have you talked to other towns? Do they have this kind of same truck? Nobody else that has that brand. It was a brand new model then that year that we bought it. So not a good sign. We just don't buy the first to buy a truck that's brand new on the market. Okay so do you have anything else for us? Do so. Okay. All right. I guess we're done. Thank you. You've got a life of the trucks. Thank you. Do you have any time this week or do you have any days? I can just call me. I'll try to get some hours of the work or something. When you think it's a phone conversation we cover a lot. I should type this as we go. Is that the issue that you guys are struggling to find time during the day? My schedule has been you're in budget season and the state mall. Alfred can be flexible. Maybe Wednesday let's touch base tomorrow. Okay. We've got to get this done. All right. Thank you. Thank you so much. You're good. Okay. I thought maybe David Cheats or Larry Joshua Tobin Anderson might pop in. The next item is the HPC is looking to submit the paperwork for another CLG grant and it is for walking tours of Calis that would include students from the school. It sounds like a really different, interesting project. There's no skin off our backs. Right. Looks like about a $7,500 grant. Right. There's no cost to us. It's all in kind match. What is the $7,500 paid for? Where, you know, the maps to hand out when it's all complete. So it'll be something that sounds like a really interesting project to show all the walking places in Calis. And it's for school kids too. Yeah, I did too. I'll move approval. Okay. Is there a second? Second. All those in favor, please say aye. Aye. It's been requested that we add the names of the lakes and streams committee members to the town website. The reason I put this on the agenda and it wouldn't just be an automatic thing is because they're not appointed by the select board or the conservation commission. They're sort of an ad hoc group that meets. Part two of my question is if they're not a committee appointed by the select board, they don't have to do minutes, agendas, follow open meeting and stuff. But normally when people look at the website, they see a board or commission or committee and it's somebody that is an authorized and approved town committee. David, we're all done. It's all set. Bye. Oh. Okay. It's all good. Thank you. You're welcome. Bye. Thank you. Okay. But we're you're all set. Sounds great. Thank you. All right. Thanks for tuning in. So it suggests that it's got more town and premature than it has. And that right and I and that was my concern is it's nothing that we have any control over as far as meetings. We're not appointed but we what so the link is that we have historically, and I don't remember if we have recently, but we have historically funded the production of a mailing or something. We stopped that. So we have several years ago and that's another thing that was through the conservation. Right. They used to come. They used to be on the warning for town meeting $2,000 for lakes and streams to publish the annual or bi-annual newsletter and we stopped doing that because we said a lot of them end up in the town bin or in the trash. There's still people that really feel strongly that it should still be mailed. So that might come up again. I don't know. Do they, but they have their own website? And that's kind of the issue is that they want a place to piggyback the town's website. Right. So my dilemma and as I said, they're not appointed by us and if they're on the town website will people think that they are? Well that can be clarified. They could plan a volunteer commission not appointed for a volunteer commission not subject to over-meeting. That's what I want to get the board to decide. I would go, I would go no. I would say let's draw a clear line and instead have a like a sometimes have what's called a resources tab and it's a bunch of links to outside the town stuff and so it would be a really simple project for somebody to build a one-page landing site for the Lakes and Streams Committee that they, you know not in my skill set but it's my understanding it's not hard to do a one-page landing site for, you know, very basic information including the members that they maintain and we can put a link under a tab that's something like resources where we say what Mark just said, these groups are you know, may do work in support of various initiatives in town but they are not town groups and therefore blah blah blah and then we're not we're not incorporating them and we're not setting ourselves up for having this conversation every three or four months with other groups. Yeah, see, I guess I don't have a problem with putting their names, all they want is their names and maybe some contact info and I don't have a problem, I guess, thinking about doing that with what you're saying, Cal Volunteers let's not call them a committee, let's see Cal Volunteers are Lakes and Streams volunteers are you know, whatever, littering about Greenup Committee so what I was going to say is I wouldn't have any problem putting their names on there saying that this is the Lakes and Streams group listing them names and saying that, you know, the disclaimer is they're not appointed by the select board, period. Is there other line with what Sharon was saying or are there other groups like the Greenup? No, Greenup is on there because they're not a coordinator. Yeah, but they're not an appointed committee that they're similar in effect as to what you're suggesting they're not, they don't have minutes, they don't have meetings they're a volunteer group it's no different than the Boy Scouts and the Girl Scouts want to be on there, we can do that too and have the contact with the truth leaders that's kind of good to know not town affiliates. Other volunteer, stage or something, other volunteer efforts, Poland you know, Perenn these are not appointed volunteer efforts not subject to open meeting laws etc and then just list you know, Streams commission etc and then if there's anything else you want to add to it does that work? Well, and if it becomes a onerous for our website team to keep up that's something else to be trusted Yeah, we can cross that bridge if we get there I mean right now I think as long as you make it clear but I would say if there's a green up coordinator, is there? Yeah, and they're listed they are listed on There's a swim committee group There's a green up on that list There's the Boy Scouts, the Girl Scouts Good There's the people who do plantings out here and community gardens there's all sorts of stuff that international truck that's resting out is a 2019 Jesus What a sin So expensive Okay, thank you Alright Town Hall cleaning I think we talked last meeting now that this is getting used more often We're talking downstairs We're just downstairs right now because when that gets opened up to be used the friends group will be responsible for the cleaning upstairs So Jeremy's found somebody Her name is Amber Something or other 802 cleaning or something out of Eastmont Pillar No, she lives on Georgia Oh, okay She had a clean field mailing address but that would explain it to Georgia We all have a clean field in that part of town So anyways, I just wanted to know that we found somebody she's available to clean a couple of times a month She's going to come and give an estimate of how long she thinks it would take She came and gave an estimate She hasn't given the estimate yet but I did meet her here this morning Oh good, thank you and she walked around and I said I'm up with what you think and please email Denise and that's where it's at Yeah, and the things she wants like the bathrooms clean stuff like the countertops dusted the floors swept or vacuumed or whatever it takes and then we used to have a problem with tons and tons of dead flies that we need to get vacuumed up It shouldn't be anymore Yes, that too What's that? Last year, remember we used to have mice not anymore before the renovation Okay, sounds good Alright, next up Budget? Staff bonuses Usually this time of year we give the road crew and the town office staff a bonus Why don't we budget? I don't remember what we budgeted I don't know that we've ever made a separate line item in the budget but I think I'm remembering That sounds right Yeah, 250 And I'd also like to make sure that we think about Barbara who's part-time and Katie in offering these bonuses I would be in favor of giving everybody the same amount Well, but it's not Okay, but it doesn't I'm not remembering for the DRB now too or is that somebody different No, she doesn't She does our website All that stuff Right, so are there other Are there other people not as likely to be on our radar You should get the bonus I'm thinking the road crew including the right now it would just be Alfred Bruce, Tyler and Ed and the office staff would be Jeremy, Barbara, Sandra, Katie and I don't know who else is there I miss anybody, Jeremy Well, isn't there somebody we've made Office staff, did you say Sandra? Yup, the DRB doesn't have somebody or the DRB doesn't meet enough to make They haven't met hardly at all Okay, I'm I think Katie's just like she said conservation commission Yeah, Katie does conservation commission Katie, are you aware of somebody else like you that we're not thinking of? I don't think there is someone else That's my concern There's no one like you, Katie Katie, you didn't take any offense to it You know what I mean, like you're on our radar, but is there somebody who's not on our radar that we're leaving out The DRB You used to have somebody? That's what you're thinking So you're not On the right track, there used to be somebody, but they haven't met and they've been doing their own Okay, alright Alright, so they're John made a motion, I'll second it 250 for all of the staff members as noted, did you get all that, Sandra? Sandra? Thank you Well, I'm gonna make I am here and I got that Okay, great, thank you The other quick thing is Oh, all those in favor, please say aye Sandra was ready to cut the checks for the select board stipends but I sent Sharon an email I don't know if you'll manage your stipend this year or not I don't think it's appropriate to do that at a meeting I don't want to respectfully decline rather than hold it this way That's what happened last year I didn't like that I didn't defend They're taking it, makes them Right, what I'm getting at is I sent an email and I didn't get a response Right, okay, I didn't see the email so I apologize If you want your stipend or you don't want your if you don't want your stipend let Sandra know Okay, so that was in on that Okay, budget Sandra's email Yeah I saw the email and now I can't find it It's today It's today It happens to me You know, we're Hopefully we're not gonna have internet issues because if everybody's on their computer and using their phones takes up bandwidth It's going through Do you ever get through Yes Justin You want to update us on that? Yeah, so I came over here a couple times in support of AT to open up the computer, log in allow them to get in The first time immediately like opening up on the first day that I came over here there was a whole bunch of updates that were sitting there the possibility that typically the standard is to sign off and not turn off and not allow those updates to kind of happen over the evening and through the night or whenever they happen I think when the computer gets closed and it's off and it doesn't get used for a week there might be updates lighting up so he was able to get in he ran a bunch of updates There was a couple of things First of all there were updates at the town office I have him checking on those those happened at 9.30 at night they shouldn't affect the bandwidth because it's updating the server which is on site so it's not actually even that building he did so that led us to let him be looking at So nothing goes to the cloud at 9.30? According to Justin a computer was fully updated he ran some speed tests on the edge of being too slow for applications like zoom this was on a Saturday morning at 10am when traditionally should be very low usage so that's problematic and concerning obviously One possibility around 8 o'clock because it's not in the exact time is that perhaps there are other people on Consolidated's network that are using high bandwidth applications like Netflix and other things and that's affecting and dragging down what's available on the line for the town hall possibly and that's nothing we can do anything about and we can't track it on our end Consolidated might be able to and we sort of left it at that and he just said he asked me to please check back in with him on Wednesday to report how the meeting went but this is about the time now yeah I'll say that too early so we'll check in and see but one suggestion would be to leave the computer open and just sign off and allow it to run and also that way if there are IT things the computer is on they can remote in that's true so as opposed to someone having to come over open up the laptop right now I'm going to get the remote into my computer and see what's going on sign off now when you're meeting but she can do that from home the computer stays here this is the town's computer yeah whatever you want to name it I'm not aware of are other committees using this computer they want to Cliff said that Justin set up a guest account so that like a stark preservation conservation commission planning can you could now use this with the owl and zoom so he's done that so it might be a good practice to try to get into to leave it on and leave a little note because I did I opened it up and then I came back here he's like I take it in I came over here and someone nice leave us all that I was up and closed turned it on and closed it for us so when I want to leave a little note just to leave it alone and to let the updates run right people just can't go into sabotage you have to have a password password protected and you got to make sure it doesn't have an automatic shutdown after three hours of no use I've turned off any of the there was a setting where it goes to sleep after a certain amount of time so right now if it's plugged in it's programmed to not go to sleep okay so tonight when we're done I'm just going to close out of the programs and leave everything plugged in and turned on correct yeah you'll just you'll go you're going to just sign out and then you'll still see right the screen and the owl will be the owl will be inactive or just turn it off perhaps probably to plug in and just turn them off yeah okay sounds good yeah also thank you and thank you for working with Justin to get this done it's been yeah it's usually around this time well hopefully at some point we'll have a cable that's well I asked right I asked Cliff if we get that line ran if you know this will be in pretty much a non-issue it should be a non-issue yeah alright budget Sandra thank you for joining us are you there? yes you're there look at you so what I discovered is after a few minutes the zoom box will go away and I can't see anybody which is interesting new wrinkle but the zoom is still there so that's good alright Eric is going to make a concerted effort to get the highway budget you said you got it for Toby I just thought I didn't realize I couldn't come to you directly from the 7th I don't think it has some updated numbers has Sandra seen it? I'll send it to her right now I sent it to you okay okay I don't have that budget okay he's going to send it right now okay have you got a look at it yet? yeah I thought that she was copying all that okay so we reviewed this in our convoluted way last meeting when we had all kinds of issues with connectivity and stuff I think there was nothing in this first block to change if I remember right CLG grant we just approved tonight Sandra a CLG grant for the historic preservation commission $7500 in kind match for this walking tour project that they're going to do so I don't know if that has to go on here no you still have to track you still have to track the money is it in kind to volunteer hours or it's in kind volunteer hours so I don't know I know you have to track that somehow the grant the grant administrators have to track those hours and those people that's what has been happening yeah that usually Scott does that yes we did Town Clerk digitizing land records we talked about we want to digitize more land records that we're talking about using some ARPA money for that Listers I did talk to Jan and talked about the fact that they never come close to the full $12,000 she said if we really wanted to add to $8,000 so we would want to change that from $12,000 to $8,000 Sandra I hear a phone that's probably in my house oh okay that's right you have teenagers my yeah I thought it was a phone in here ringing somewhere okay auditor I reminded everybody that's NEMREC that does our monthly audit which is different than our professional audit up here yes we won't do tax collector right now elections Jeremy we don't know still and we won't probably until sometime in January hopefully before we have to go to print there's the possibility that when the legislature reconvenes in January one of the first things they might do is look at whether or not towns will have the ability to have town meeting like we did last year with an informational meeting and everything voted on by Australian ballot would that affect I'm looking at postage right now would that affect anything so it sounds like there's a actually a very good chance that that's going to happen right now the secretary of state is pushing a bill that's supported by the Vermont Municipal Clerks and Treasures Association to allow as they did last year select boards to vote to put things on Australian ballot that are normal voters on the floor it's likely to happen in the first 10 or 12 days hopefully they have a template it'll be different than last year's is VLTC different this too and they're behind it as well they're hearing from everybody of this so it's definitely an issue I don't know the status of who is going to be covering the cost because it's a local election right now as in any legislation we're covering it and looking at I didn't really know how much any of this cost I'm very new to this obviously that wasn't here last year for the process but looking I was able to find a reimbursement form that Judy sent to the state of Vermont reversing for various expenses the state had had raised money to pay and the total reimbursement request was almost $3,000 the ballot and printing instructions according to this were about $1,600 mailing service was $500 and tabulated programming was $600 I did have I was looking at that number today and feeling not super secure about that feeling like it would be a good idea to probably add some money to that to be safe and also just looking at the actual for $21,000 obviously it was much higher than what was budgeted right $21,000 that was the presidential right? yeah and so we might want to consider putting some more money into that just to be safe especially if we vote to send ballots right so the total reimbursement was $3,000 and that included postage the total the total was $27,98 so if we put in $2,500 change $1,500 in election expenses to $2,500 and leave the postage in at $500 that will give us $3,000 does the board agree? yeah okay you got that Sandra election expenses goes up to $2,000 yes no $2,500 $2,500 election expenses $2,500 sorry keeping the postage at $5,000 for a total of $3,000 thank you general office Jeremy you suggested that we remove the .gov email address request just giving a lot of feedback on the board it seems like may or may not happen this year I was able to get some answers from Holland about some of the questions that were asked and I can provide those if you would like but it's you know I just the bottom line is you're trying to you're trying in the essence of time and keeping this moving I think if you want to just take out the .gov expense Sandra yes that's $6,600 okay that brings that line to $12,328 and it is reflected in that spreadsheet before you the $12,313 that's line 1 is line 62 correct Sandra 62 I'm looking at a hard copy I'm not looking at a spreadsheet on my okay so we were good with the rest of this budget this block I'll just call it a block we agreed on the fireproof file cabinet does the maintenance and janitorial line cover what we just talked about that the town hall cleaning would come under the town hall budget okay anything else in that block jeremy oh I just realized does any police get a bonus there you go that's somebody there's the missing person that's the missing person missing person alert make the motion that we offer that we give Andy the same $250 to talk about for everybody else all those in favor hi okay this is john mccullough he's prospective is that why we're not john mccullough is owning an administrator he's paid listen I think we leave it where we're at pardon me I believe you made a motion in favor of a bonus for Andy your voices cut out we passed a motion earlier Sandra to provide this town staff all of them a $250 bonus I got that one right we got that did you do the same for Andy we're grouping Andy in with you guys we just made a motion to add Andy thank you that was an oops that was an oops I'm glad we remembered okay technology reserve town office reserve we did that last I think we got through that last meeting I don't think so we got to town office reserve we re-agreed in that line it says 1% of building value so it's the 3,000 1% of the building value I can't remember well are you since roughly it's about $285,000 okay so 1% of 285,000 is roughly 3,000 can you give me a line for that 83 83 thank you I'm not looking at the list got it do you want to sit over here that's okay payroll taxes and benefits Sandra mentioned that Blue Cross Blue Shield the premiums are going down which still blows my mind but we'll take it Vemurs is going up anything else in that block Sandra that you want to highlight or explain no it's the numbers have settled on what they are okay so they are what they are yeah okay and that includes well no because that would come under highway never mind taxes, dues, assessments do we are those numbers all in except for county maybe county is not in and the waste management district is in sort of we think as long as their census is the same as last year then the dues will be the same as well right yeah there was but it's like the variation would be like a few dollars right right it's not much yeah I think that's close enough yeah and county tax were you going to just kind of put in a increase or not you can increase that by 2% okay they usually come in you keep cutting out Sandra Sandra turn your video off Sandra you're going to have to is that better okay start over with what you were saying please we could increase that number by 2% they're frequently within 2-3% increase historically okay if you wanted to do that or you could wait that number usually comes in very late in December early January well let's put in a let's put in a 2% placeholder and then we can see what it actually comes in at just so we start to get some bottom line numbers alright that would be let's see I'll tell you in a moment nobody 16, 9, 35 yeah so it's not huge it's not huge okay zoning administrator we've talked about that last week I guess it was last week was it I think everybody was good with that block fire ambulance alright we now have the figures from East Montpelier and Woodbury for their budgets and these amounts are correct Sandra that are here I don't have Woodbury Denise yeah chance sent it out Sunday night maybe 267 267 I think I have it here did it come under his I'll search my email you wait I can send it to you I have um oh wait he's saying that he said the last email from him I have is an apology for the delay he responds and he thought he'd have the numbers by the end of the weekend and I don't that's the last okay he did send from him okay he sent it and I think you were included but I'll double check but in the meantime they're looking for 17850 to be added to the truck replacement fund 17850 yeah that's the same and then the town appropriation for the operations they're asking for 35 370 and 44 cents so is the 17850 the same 17850 that's already known hold the room yes but the line above it should be 35 what 35 370 and 44 cents but I think we just round up to 370 and then the um Woodbury volunteer fire department capital replacement fund they're asking for 31 which is what is there it's called equipment reserve fund on the sheet line 116 yeah and at the bottom of this it says they're asking for a 3.3% increase in our operations budget for callous where you'll see the increase um 35 370 so that would be line number 113 I guess yes so that would go to 35 370 are you all set with that Sandra yes oh yeah Katie just mentioned that this letter from Chance is also in the Google folder right so that takes us up a bit I don't know what the percent overall increase is for fire and ambulance 5% as with the increase by my math for the total the bottom of the minus about 5% yeah something slightly over okay police patrol we want we we upped the constable from 1000 to 2 and the health officer from most of the time nothing to a thousand we don't have any constables at this point well as of the end of the month Barbara's going to repost she posted it over was it yesterday or today it's not I might have been today I haven't seen front porch form today okay animal control um planning commission everybody good with I think everybody was okay with that conservation commission we agreed to add 5000 to the fund or request 5000 and that goes on the warning what goes on the morning what did you say goes on the morning did we put the do we used to put the conservation fund request on the morning did we have we done that recently I can't remember no okay so we just incorporated into our budget what how do we decide what goes on the morning separate usually big items like trucks fire department stuff right and we could we could put them all all of these on the morning but we don't have to meeting well just because we're looking at it here that's a different point than whether it goes separate yeah yeah and you know the voters always have the option to pull something yeah they don't have a photo on separately okay town hall this is where this maintenance and janitorial piece would come in janitorial and she's going to send us an estimate okay um yeah utilities I think John right made the point that we're probably going to have a huge increase over this winter with right heating and fuel oil and all that gasoline we have the funding of the reserve fund to yeah well the line item for utilities yeah I mean line 156 we agreed to that right and then right that's a 40 percent increase that's what we got there right line item 156 yeah we agreed to our goal is to have 1 percent of the building values putting into the reserve fund each year so that's why it's a big jump from 5 to 12 5 insurance Sandra's got a note here that all the all the invoices are in this is where you see that line item 172 and 173 will be paid off right so Sandra even with the increase in the fire department fire department Woodbury we are still going to come in at under budget from last year yeah I mean the without the change you've made some changes this evening I'm not on the live spreadsheet because I can't do a live spreadsheet in a zoom I'm sorry okay but the spreadsheet that you that was emailed to you today you were still below last year by 2.6 spot 69 percent right you've added a few things but nothing that I don't think well make much of a difference okay the number difference that we're seeing here is about $60,000 yeah and what you added from the from the Eastland player and Woodbury fire department is nowhere near $60,000 we cut some $6,000 out of the clerks budget for the and we also do we not need to add the cost of replacement truck under vehicle equipment well that's on Rick and we're going to come back and and remember that this budget we're looking at does not include that long list of all of these little appropriations $200,000, $600,000 that is not incorporated into that that's a separate item warned separately presented here and separately warned it's separately warned correct and when all is said and done if the budget passes then we add all that stuff in and that will that's usually roughly about 30 years we're going to want to bump our trash up like a little bit because I know the race has gone up where do you see trash oh my god town garage trash it's 500 forever but it's we're not doing that just saying putting that out generally that's an expense that's listed in the clerks office who does our trash for the office and I think we dump it in the school that's part of the quid pro quo for the generator we support the generator will we plow the no we plow the driveway not the generator so the so the point though is that this isn't the entire budget we have a highway right what we're looking at we're something between 2 and 3 percent reduced over last year right depending on what happened with highway well but no the number we're looking at is just general right now right right now right and that's in highways not going to affect that line it might because we're buying another truck for 220,000 isn't that going to be in general highway I mean we're showing that right it doesn't affect us yet but it may it's never going to affect this line it's not going to affect line 182 no but it will affect the bottom line it will affect the bottom line that's what you're saying I think in the truck in the capitalist I was saying that that line which is going to leave me to ask is there something else for missing that belongs up there that's a different question and to go back to the social we were talking about the amount of money for social services Kellogg Hubbard library is not on there they're asking for a it's like $1200 increase over last year but the total service if you say what Sandra? if you scroll down scroll down to the bottom very bottom of that spreadsheet you're going to see your social services your cemetery appropriation and Denise and I agreed to put in a value for a five year truck loan for the Eastmont Piliar Fire Department I guesstimated interest at 2.5% so if you scroll all the way down you'll see that right the board hasn't talked about whether or not it supports putting money in yet for the truck but that was what they asked us at the meeting that Rick and I went to so we just put that in as a placeholder but the bottom line for social services is $60,000 and that includes the increase for Kellogg Hubbard right and all the numbers are not in yet for social services so that line is still to be determined other than Kellogg Hubbard library right well unless somebody really goes crazy that's not likely to change a lot and what's the deadline for the 15th of December what is the what's our process going forward and did the deadline still the same for the budget well I don't know what you mean I remember oh yeah January 4th is when we're supposed to have this all but you were going to talk to Jeremy I did really well we looked at no it's not really if you go back and look at all the other years okay I remember Jeremy 15th right I think we got I think we got our hands slapped because we were late and we might be late again but let's see what we can do to try to meet the deadline so on that point if the deadline for the social services groups is the 15th that is two days from now Wednesday then I suggest last year my reflection is that they came in well after our deadline there was a lot it's only two days out if we haven't heard from most of these people I don't know that we haven't heard from most I think we have to wait until the 15th and see I don't know what's coming in the mail so my point is only this I was just going to say I don't have reflections that wasn't here but Judy definitely told me there were given the nature of COVID and everything that was going on it's not a good year to judge to base your memory on because everything was a little crazy so so my suggestion is the 15th is a Wednesday I would say sure you know push it out to the 17th but by the 17th or the close of business on Monday we're done and everybody that we get after that is just locked into what we gave in last week and I think that's sort of how the process works even with the January December 15th deadline get it in by that date or forget it well and I just want to say that out loud so that we're not constantly chasing those numbers and then clear and I do think we should put a contribution in even if we haven't heard from them do we want to email those folks and let them know that well I think that's a lot of emails for somebody to do usually most groups are pretty good about they want their money so they're pretty good about making sure they get their request in and callous's request but I have to say is the easiest by far of any of the six towns around here all you got to do is print off a form sign it saying you want the same as last year scan it and email it to Barbara and you're done I think it set us an email let me take it I just want to know that the next time next time we look at this all the numbers are in well and that will bring us to a point of when we're meeting again but let's get through here I do have a question this is kind of my little weird picky thing so let's say someone gets it in past our deadline we're not interested in making changes but we've been given a heads up somebody needs another 100 bucks we then put it somewhere so we know next year they put that 100 bucks there might be a year left do we have to request a new I saw one another and if they want if they want it in if they want it if they want an increase or they are a brand new group there's a whole other paperwork you have to fill out there's a budget form all this stuff but having just done this for twin valley senior center callous was the easiest everybody else wants all of these same documents every single year even if the request is the same and we decided several years ago not to put people through that once they were approved for that amount cemetery as you can see is going down because they have some money from their investment fund the endowment fund so it reduces their normal 494 to 425 thanks to the trustees for getting them they are regularizing their transfers right this brings us to the fire truck I asked Sandra to put that in here so we could all see what that would look like it is 344 if you are looking at an old one it will be there and Rick and I were at the third department meeting the other night the fire truck is from this 10 now 10 co 10 co was it 10 co anyways the fire truck is 425 they have 225,000 they want to buy another one what they are doing is asking for the two towns callous two thirds one third callous to fund the 200,000 in callous's case the whole amount was for like 66 667 they are funding their equipment what are they replacing is this a replacement replacement what truck are they replacing 25 years old 25? so anyways the question is we would put this there are two questions we would put this on the warning to give voter approval do we want to look at 5 years I don't know if we can do 7 years what do folks think what to finance it I think the impression I got from Eastmont Piliar and I could have heard them wrong Eastmont Piliar has been saving up money in a capital fund for these kind of expenses with the fire department I thought I heard them say they would have enough money in their fund to fork over the 200,000 and maybe somehow callous could reimburse Eastmont Piliar did you hear that 5 over 7 I don't know if they would charge us interest Bruce Johnson is gone until the beginning of January so anyways that's what I heard like I said I could have heard incorrectly but that's an option that we might explore but then if we're going to do that this is on the side if it's direct to Eastmont Piliar we should have an agreement absolutely and I don't know if they would charge us interest and if they are maybe it's just as easy to take out our own loan and be done so those are some things we have to figure out I think I think Bruce Johnson might be checking email occasionally I can email him and ask him but let me use it up to us it's up to us whether we put it on we put in the warning the amount and we have to put in the finding that we would put on the warning the purchase of a fire truck for Eastmont Piliar fire department with our cost which would be the 66 667 and to be financed over the next years do we have to say that in the warning I believe so so we have to decide that as part of our process that seems like a question you know I guess we should ask ourselves what's our preference do we prefer 5, 6, 7 years and let's find out what Eastmont Piliar if they really said that or did I just hear things but it sort of doesn't matter right that's a different question would we borrow what do we get best loans what's the name of that place where we can get loans so what's the name of that place there is a Vermont capital equipment replacement fund run by the state of Vermont which provides very low interest loans for the replacement of capital equipment we our excavator was purchased from that with loan a loan from that fund you see I just want to look at that so we have made our last payment and we're eligible to go back into that fund and get a loan at one point that fund also encouraged towns to go together and apply for a loan for a large piece of equipment and that's a possibility as well but if the other towns involved are still in that fund that may make them ineligible the rules at least the last time I worked with that fund where you could not have two loans at the same time Eastmont Pillar doesn't need to take out a loan they have the cash so we could probably use that loan for that purpose or for the purchase of a new truck you know what Sandra we're going to be on a pretty near horizon of replacing a greater which is more like 300,000 if we're going to get a loan that's where we should be we should try to keep that if in fact their rates are cheaper that makes good sense I do not know if they cap that loan is that loan capped at $200,000 what loan are you talking about I don't know we'd have to investigate that what $200,000 the state capital investment loan the Vermont Capital Equipment Loan Fund may cap the you're talking about $200,000 for what for a maximum loan is that the maximum that may be the maximum I don't know we'd have to research that at the time we have to make up our mind at the time we meet we have one more meeting well we're going to talk about that we should better talk about it because we've got a lot of stuff we have to decide my question I didn't want to check in with Bruce without letting you guys all know and Rick was at the meeting so I will check in again so here's the deal next Monday night is not a normal meeting night I think we need to meet and only focus on budget and we've done this before we still haven't and we could it's almost nine o'clock now so we could defer talking about salary increases and all that until we have the full budget so Rick we got to have that budget to Sandra so she can upgrade these spreadsheets for us to review on Monday I just sent that to you and I sent that to everybody I didn't realize he hadn't sent it out to you guys I thought he'd come in all of us we don't have what aren't on there I think they've updated salary numbers he did build in just for your information the 2023 dump truck we were talking about tonight some thousand for that payment in the budget amount at this point that budget was looking like about a 2.9% increase in the highway not counting salary not counting the salary at this point so Sandra can you incorporate that highway into the master if we're going to meet next week is it possible for us to get it within the next couple of days I think Rick just emailed that highway budget should I check my email for that I think I could do that I don't have that if you sent it Rick it's not there it's not there he did you forwarded it who's on Sandra you're on an email that Rick forwarded should be right from the metode a little while ago is it my correct email treasurer callas because it's not here I have Sharon's email by the way I do not have yours Rick no Rick you sent it you did not send it to callas treasurer no no no no you didn't send it there at gmail.com okay so John's going to forward it to you Sandra sorry Sandra that's just playing along mine comes up treasurer callas at gmail.com and the name that's correct but it's Sandra but that's mine okay so all right so next Monday night when do you want to meet at six? hang on I want to go back to my question Sandra can we get this incorporated into the spreadsheet so that we're looking at highway as part of everything else in an excels sheet yes it would be this sheet with those changes no I get it but you can't do math when numbers are wrong in an excels spreadsheet so I guess Sharon's wanting to know when we might get an updated spreadsheet with what you just got sent tonight I can do that probably tomorrow or Wednesday perfect so you'll put in the correct staff salary information is that right? it is background for you Rick it is absolutely appropriate and hard one no I didn't want to I know that but Sandra can put that in and that's going to be a big part of our discussion Monday night will be the salary increases looking at the highway budget I think the rest of it is pretty set so my question six o'clock or seven o'clock before we go there you also have noted a treasurer tax collector report 1227 and a few weeks ago we said we weren't going to meet on 1227 I didn't ever say that we did say that we said we didn't want to meet on 1227 I don't remember us voting on it I'm not saying we voted on it I think that issue came up I don't think the board has so I do not want to meet both next week and the 27 well we can do the delinquent tax collector report the beginning of January we don't have to do it I was not sure if the board was going to want to meet on the 27 that's on there because that's when we normally said we would have the delinquent tax collector the report is the last meeting of the month that's why that's on there that's fine but that's fine I appreciate that I don't want to approve a meeting next week without getting clear on what's happening the week after I think that clarity is important so what happens next Monday night we still haven't got this ready we'll have a conversation now that's a different discussion I would rather not meet on the 20th and meet on the 27th I would rather have the week of Christmas without any meetings I agree with you I just don't want to meet both and the 27th I don't want to meet both well then maybe we can agree to meet on the 27th and some of these other members will be gnostic so whatever anybody not with you we got cooking to do we got Christmas alright so then let's meet on the 27th and not on the 20th can you make sure that's reflected in the minutes Katie please thank you your meeting on the 27th is that what's happening I want to make sure that we keep the agenda just letting everybody know up front keep the agenda really loose except for what absolutely has to be done because we got to do the budget does everybody agree and the morning so do you need anything more from us Jeremy to update the morning that's very romantic I think that we're going to have we'll know more when the deadline comes ok and as far as the fire department budget we had a long process to change how we're doing it so the fire department budget to me is what we agreed to in this revised MOU that we would put the budget items east mount pillier fire department on the morning along with wood berries correct separately more separately more I have a question can I ask you to go back for a moment are you asking me to take those items out of this budget for the 27th well that's how it should work because if they're on the morning you don't usually incorporate them but I think for our budgeting purposes they should be in there it's really a question the biggest issue Sandra is voting on them separately right do you want me to well you have a choice we can leave them in the budget where they are as a line item where they could be moved under the budget and placed in the other warned article section what do you want to see for the 27th hang on when we do the pie chart we've done the pie chart as safety being its own sliver so in that way the answer to Sandra's question is none of the above we've done highway as a sliver we've done general government which by default unfortunately has included the fire stuff but we've been trying to break that out and think about it as something separate Sandra from either highway or general government as like its own thing but don't forget that we're putting all of the if I can find it we're putting all of the items listed under fire and ambulance are on the morning but it shouldn't be in our select board budget it should be separate but it shouldn't be in the select board budget if it's in your special articles budget number one because it can be moved up or down and that's going to really affect your you just need to decide where you want it not being a select board budget I think that's what you're suggesting Sandra and I agree with that all we have to do is move that whole block out under this under the ward items we'll know what the sum total cost at the time of the end but this won't be in our that's what we were seeking and the way Sandra for our purposes now the way that we can visualize what the fire ambulance chunk is both as discreet items and then as the gross in line 117 that we're looking at our purposes in discussion that's fine I think your question is about how we present it we are represented as a separate yeah so a ward item presenting it as a separate shop like highway is good except for the rule fire protection hundred dollars we don't want to have to put that as a ward item that's just a town nation and the others I guess this is a good discussion we'll have but it bleeds my mind to are we East Montpelier and Woodbury separate questions on our morning? they would each be warned separately Woodbury from East Montpelier so good okay your can I just hop in voice or your video cut out right as she was discussing what you want to see happen with that file okay Sandra Sandra turn off your video you got a chunk in your does it stay you got to turn your video off you've got the worst internet in Central Vermont it continues to be the worst in Central Vermont okay Sandra so what we said is we're going to move the whole fire ambulance piece to the warned item section okay alright yes okay so I think we're done with this first of all do I understand that however it's presented a member of the public will have an answer to the question of what is the total budget compared to last year right and they can look in their they can look in their time report and it will show the bottom line if we're to scroll down you can see that now right okay second of all sort of to help us with our meeting at the year end you want to bring alcohol Pots legal do I understand that without the warned items the select born budget that we've considered so far that is not the roads less than last year marginally it's 1.36% bottom line I understand that the road budget is going to be more than it was last year and we'll probably wipe out the we're probably not going to come in total less than last year it's probably not the road budget is the majority of the budget right so I understand we don't pay for 220,000 hour travel it's budget is like 30 grand and people I just want to know that's okay that's life what's okay that's not flat and it's not flat in recent years well in recent years we've worked really hard here to stay under 3% and I think we have done that for at least the past three years we're very conscious about wanting to try to not have the town budget go up a lot I just wanted to get a sense from people who've been through it the past it's okay if we're like 2% or whatever comes up hopefully it'll be 2% maybe it'll be 1% but we won't know and then when we get the highway that's why this is so important we have to have this we can then go back if it seems like it's too high we can go back and cut well and that's actually that's kind of what I'm assuming you'll have answers for because what we've done well almost literally is sharpen our pencil line by line we don't like what we see well if we've done an exercise just to see what we've done well the percentage exercise and historic spending and year to date spending and we have used that over the past 2 to 3 years to make line by line we're historically we might have accepted status quo without questioning it now we're like yeah no you never spend that much we have no idea what we're questioning that much like the Mr. Spade so we're not you and I should the committee meet once before that meeting and talk to Sandra if we need to I just want to make sure that that last meeting really is the last one and that actually leads me to ask the question I didn't bring my printed out versions I don't remember whether the top from the top column do we have a year to date spending do we even have that as well it would be in the treasurer's report that we just got but it's not necessarily what we're looking at can we add a year to date if you want it if you want it on the 27th I could if you're meeting that it will take that will take a lot of time we'll do it line by line to add that if you want it I can take out the percentage change column and put in a year to date column the percentage change column that's important and I can always as long as we get it in Excel I can add numbers myself how do people feel about a 7 o'clock meeting I kind of prefer a 7 to 6 it's a little easier for me to get dinner done email on the 27th I would say 7 on the 27th but this is really hard whenever you want to do it 7 on the 27th I would suggest if we're going to be cutting out if we're going to be the projections in these budgets they float because it depends on our letters we don't know so there are averages certain things it's really worth having Alfred here to say this is a spot that we can no I think we've got enough time under our belts doing this enough knowledge here at the table it works better if it's just us if you see if you see things that you can't explain then you should have a conversation with Alfred absolutely we're going to it's part of our job subcommittee if we go through it which we will you've got a lot of experience if you see an anomaly we'll call you up but the point is we'll do this before the meeting we'll work through hopefully the meeting goes maybe John you and I can walk through this a little bit basically what we did last year if you think we need more gravel sand throw some more gravel sand dollars and that's all not profit science it's this dude we've budgeted we've actually budgeted for sand anticipating the worst since I've been on and we've had huge amounts left and Alfred then said so I'm not asking for as much in the sand budget next year well why is that we made it from there we had that easy winner and month season didn't happen and I'm like okay so to keep things moving it's quarter after nine we want to go into I have two questions one is did we actually approve the select board stipend yes we did with that part because we only took one vote part with that vote yes we did that was a separate vote I don't remember I think right no no no the budget we budget the stipend every year and what happens is then select board members I'm not into the whole year of things there's select board members that don't want it she's not asking that she pointed out that we took a vote we were waiting to pay out the select board stipend yes we did I think you were not at that meeting okay that's my only question we didn't do it tonight I'm really sensitive about that because I didn't like it it wasn't any of us that made it happen that way last year we all had to it wasn't us and I agree with you but it wasn't us so we can take the point okay I want to note my request that just so we're thinking about this early that we think about appraisals we're talking about budgeting but that we remember that point in between when we do appraisals before we actually award increases that is definitely not an item for tonight or even for the next two meetings but just note that and then the other thing is I don't know probably we should we should have the conversation right we just had time on the agenda and it just barely came out there's a whole piece from VLCT about the mass mandate but I don't want to get into that tonight I'm not saying we get into it tonight I want it flagged as something that we do it's on my radar but then we actually do I want it on the agenda I just said it's on my radar it will be on a future agenda okay Denise thank you on your radar to me doesn't necessarily translate to you how you plan to put it on an agenda then what would you like me to say I would like to say yes I'm going to put that on a near term agenda and I just said that no you said it's on your radar and I just confirmed that it's going to be on an agenda I just said that perfect thank you you're welcome is there a motion to go on to the second session to make that motion Sandra first let me know if you need anything on that other document second John forwarded it to me I haven't looked at it yet and I will let you know thank you