 and I'll start with confirming our quorum. I see everybody's faces. Mr. Kim. I'm here. Good morning, everyone. Good morning, Commissioner O'Brien. I'm here. Good morning. Commissioner Zuniga. Good morning, Chair. And Commissioner Stevens. Good morning, everybody. I'm here. So the five of us are here, Shara, and we'll get started again as a reminder. Governor Baker, Issue and Executive Director, they provided relief from certain provisions of the open meeting law. We've been able to take advantage of those and we are doing so today by working remotely and recording this through collaborative technology. Getting started today is July 8th. It is our public meeting number 80 for agenda setting purposes. We'll get started with an approval of the minutes. Mr. Stevens. Sure. Good morning, Madam Chair, everybody. In your packet, you had the minutes from the June 24th, 2020, agenda setting meeting. I would move their approval subject, as always, to any typographical errors or any other non-material changes. Second. Any further edits or comments? Okay, Commissioner Cameron. Aye. Michelle O'Brien. Aye. Commissioner Zuniga. Aye. Commissioner Stevens. Aye. Yes, 5-0. Thanks. So let's get started. Our notes are pretty slim, which is not a big fraction of the work passed. I just want to thank everyone. We had so many commission meetings over the last, really, probably six weeks and performed so much work. It's not surprising that we have a little bit of a break right now in our notes, but I suspect that'll be leading break. Yeah, I wouldn't think that would take very long to get that up and running again. That's right. We're going to be at it with a certain, a little bit of a pause and welcoming it. I want to get started with number one, Karen, please. Yeah, so as always, I think it's a good idea to keep that on the agenda. The next meeting, I think Marianne is, I'm just looking at my calendar right here, is the 16th. We want to keep that on. Is that right, Marianne? I thought that was established, that we weren't doing the 16th. Yeah, I think that we have decided, unless necessary, we would take a front commission meeting and then, of course, be nimble in the event that we have some other meetings to address, perhaps, reopening issues or just updates as we go along. Okay, I think that works. The next agenda setting meeting would be 14 days from now, so that's the 20th. Does that work? Yep, so why don't we keep the administrative update on for the 30th then? Can I just take a just a nod, we had this. My only concern is, I think I would like something on the books a little before the 30th in terms of the reopening. I mean, if we can have placeholders, I just feel like that's a long time to go without kind of circling back. Right, so we could have something on the books and so if we kept the 16th on for reopening, I'm actually thinking we might want, that might even be, that's eight days from now, we might want to have a meeting in the interim. What do you think, keep the 16th then, if we're reopening? I see. That would be my preference, just I feel like if everything is going fantastically well and there's no reason we can cancel it, I just feel like we should have everybody ready just in case we need to address things. Everybody will have been opened at that point for at least several days. Keep this on for that purpose. Yep, makes sense. And I know Mary and you might be having a vacation, but we'll we'll be those three days off, but we'll be able to touch on this help. Jamie, you'll be back. Thank you. Alright, so if everything is is going appropriately, then we would not need to do the meeting on the 16th. Only if there's some action needed by the commission or some concerns that we wanted to bring to your attention. Yes, I can do that. Do we want to just reserve it for an update period, whether it's good news and maybe that's actually, does that make sense? Commissioner Zuniga? Yeah, I agreed to keep the option open. I was just going to say that on the 30th, I'm going to be elsewhere, not at home, but I can dial in same thing, dialing in remotely for whatever's worth. I don't know if it works. I think the 30th we've had on for a few items already. That doesn't include Mark's report. Are you comfortable with that? We can have another day. We can talk. No, no, I'm fine either way. Okay. I generally agree that waiting until the 30th is too long to hear anything on the opening, but besides that, whether it's the 16th or any other time. Okay, then why don't we keep the 16th on and perhaps we should just make it a report on the reopenings, positive or negative. Let's hope it's all positive. Right. I think that's good. And that we'll be on the, we'll want to, we'll want to throw a report. All right. Now the 16th, in terms of administrative update, anything else that we want to hear from Karen on as part of her reporting commissioners? Okay. Is, if you want to include racing as well as aiming update. Yeah, absolutely. And then I'm also wondering, and I defer to the working group on this, but is there anything in terms of our internal re-openings that we would need to know about in terms of sending everybody back? I think we should do reopening all across the board. All across, yeah. Simon cast the horse racing and I think what we really want to do is not, is we want to also get full reports on compliance with our guidelines. Right. And that would mean our own reopening compliance for our reopening internally. That means compliance with the governor's instructions. That's where we're using for the reopening. We don't have our own guidelines. And do we mark it as a vote just in case there's some reason we need to decide whether we're changing anything we've done already in light of what happens on the ground? Right. And we can be more specific as the date draws near for, if something comes up in the agenda commissioner, but yes, let's, we'll reserve any right for vote on the opening matters. Good. That works. Like I said, I was hoping for a little bit of a pause for everybody, but it makes sense to mark it up rather than I assume we would have to have something, but I didn't know what date. So this way it's on our schedules and folks are available. I don't have Jamie this week to help on scheduling, but I'm seeing that all commissioners are available on the 16th. Is that okay? Yes. Okay. Moving ahead then to our legal department and regulations and other legal matters. Yes. Thank you madam chair commissioners and good morning everyone. Do we actually do have a couple of regulations and just to dovetail into that 16th conversation? I think these are relatively quick matters that would actually be great for if we could get them on that date and Sharra is actually prepared to walk through these with you all. So if I can turn it over to her real quick just to do that. I think that 16th date would be great. Okay. Sure. So let me see here. So we have two emergency regs up for final promulgation approval. The first is the new 109 that enables the commission and the IEB to issue orders and procedures for licensees in the event of an emergency situation. And the second is the amendment to 205 CMR 138 68 that clarifies the one-year period a casino patron has to claim winnings won't include any period of time that a casino isn't operating. You'll remember that a hearing was held on July 2 where there were no public comments. So in the interim to make sure that one of these emergencies doesn't expire I'll just need to file an extension to avoid a gap. But other than that we should be good for the 16th for free approval for final promulgation on both. Okay. Thank you. So if that works, Madam Chair and commissioners then that would be the only two regs that require any immediate attention. And other legal matters that need to be addressed. I know that one may have not seen that it slipped from the list but the matter that you Todd and the letter we're looking at with respect to juvenile that we knew we wanted to put that under review but I'm not sure on the better when that will be when you'll be in a position to work with Todd on that. I know I noticed good morning I noticed this morning that that was not on the list we can put it under on the list again for under review. I think the next steps would be to schedule some two by twos with commissioners and and Todd and I can work on that together. Does that make sense? Could you plan on a memo on that too? Yes. That would be really helpful. Can you can you be more specific on what the matter is or would you have to wait? This is a matter that's come up before and we pushed it it was going to maybe make it on the board meeting on we get and and then we need a little bit more time ahead of them and really fleshed out with the commissioners under review but it has to do with juvenile records. Do you want to elaborate? Yes. Do you remember? I remember. Thank you. No, I was I just missed that part. Yeah, okay great. We just need we need a little bit more time before it comes I think too and I'm not sure if we actually necessarily have to act on it. It might be update. Right, okay. Yeah and I so there aren't any other major things to jump out. At some point in the next probably days the horse race committee will be providing the commission with recommendations as an updated split so that will be something that requires commission attention but that's not imminent. The horse race committee will be discussing that next week I believe. Is it today? No, it got pushed till next week there was a request for an extension for the executive summary so that that was granted and next week the 15th I believe the our group our committee will be meeting to talk about the and and possibly vote on on the split and that's a public meeting so it is yeah so if if any commissioners wanted to observe so that's the 15th now. 15th yes. Yes, I believe it's two in the afternoon. Thank you. Anything else Todd that you can think up for at least the short term? Nothing that I think needs to get on the agenda at the moment. Okay moving on then to item number three, Loretta. And that is the suitability of PPC and we'll be ready to go for the public meeting on the 30th. I will give you the packet next week on that and it will be helpful. I'm sure that PPC and representatives from Penn National would want to be available that day so hopefully you'll have the opportunity to alert me to whom you might want to hear from that day so they can be sure to participate remotely. But I'll be ready to go with Trooper Tom Roger and Financial Supervisor Monica Chang that day and again give a packet to you next week. And I see that Joe is on. He's on vacation I think maybe not. No, I'm back. We are back Joe. Anyway welcome back from vacation. PPC relicensing we'll want to put it the other pieces on to the agenda for the future too so should we address that now or Karen do you want to wait as we go along in the meeting? I mean I'm thinking that we don't necessarily need to schedule the date. I think Joe will be ready to go when you need to do that piece but it may make sense to do this phase one the relicensing unsuitability and then once that's done schedule and let's show you of any other reasons to schedule it now. No, you know I think the way we last left it was that we were looking at trying to do a public hearing sometime after Labor Day so I think maybe Karen and Kathy and me might want to just to get together a little meeting to strategize on when we want to just set some tentative dates for these things and you know since this is a relicensing and we haven't gone through this process before what do we want this hearing to look like and you know what kind of input do we want you know we have sort of a basic framework but I think we need to figure out what we want that all to look like and so on so maybe we can figure that out in the next you know week or two on how we want that to go. I like that a lot Karen because it's a little bit hard to project out all these dates now but I think that having a timetable on the different pieces for relicensing you know makes sense and figure out the calendar. Okay that sounds good I'll set up that in turn. Because it's not only the public hearing but the other pieces so yeah right thank you. And then Mark I thought oh he's I thought he was on back. He's back too. Hello. Hello. Good morning. There he is. Yeah hi um it's good to be back. Welcome back and we're on item number four on the magic waves. I think that you're ready for the 30th. That's correct. Yeah I have the report I'll go back through my email make sure that I've sent that on if not I can go ahead and send you the default report with the PowerPoint to follow but we're as far as I know we're still in good shape or at least we were before I left. And so that would be very helpful to have the report in advance. I think more days always better and that will be a lot of days for us so that's good and then Dr. Volver will be available on the 30th. That's correct. Okay good. Marianne so we just want to make sure that she's all set for sharing. All right now we have items under review. Hi Madam Chair can I can I just jump in because I have one more item for the to me for the 30th. Yeah and that was we had the one item on the Community Mitigation Fund which was the West Springfield item that we did not settle at the last meeting we were looking for some additional information on that and I think we had we had put that on tentatively for the 30th so if we can add that in. This was the West Springfield Police Department looking for it was that supplanting versus supplementing argument that we that we were dealing with. We have reached out to them and requested some additional information and I'll tabs on that and hopefully we'll be ready for the 30th to make that final presentation on that one item. Right so before we move on to under review are there any other items for either now that we have the 16th available or the 30th and folks who are not visually there can chime in too. I'll set then. All right moving on under review I'm just really starting my work again put it aside so I need to keep that under review the next agenda setting I'll have maybe the opportunity we would have been able to sit down Todd and Bruce. Thank you. Next item number seven Dr. Leiphund. I'm sorry I skipped over the status update for the and I think Bill and I are asking that that continue to stay under review the reason being that the primary vendors are really just bringing back their folks now so we have a plan for gathering some more information but in these weeks when their their staff has been not available it's been difficult impossible for us to do that so now that folks are back we can gather the information that we need to be able to brief you to get some guidance on how to proceed moving forward so if we could keep that under review in over these upcoming weeks we'll try to do that outreach to the to the vendors and get the information on whether to expand our designations of qualifiers to additional independent directors beyond the beyond the chairs that we've already designated right right that's fine I'm sure she'll agree okay thank you all right Alex number seven that can stay under review section 97 update or report I'm sorry mark yes that will stay under review okay and then the juvenile records that's going to be under review ppc um re-licensing we'll keep that under review there's going to be a few multiple items Marianne so even if we address on Loretta's piece on suitability we want to keep that re-licensing under review going forward and then compliance so that I would ask to be under review as well now that we're reopening the casinos getting back into a regular course of business we'll be looking at that and figuring out what should be brought before the commission on a regular basis Karen I think maybe it might be helpful at the 16th to give a little bit of an update on the internal controls work that was that's great yeah I can do that and then that report um if you could circulate that in advance it would be great any other items that you're working on that you want to put for our consideration under review I think we I think we missed number nine the workforce um my apologies Jill my you know shows I can see better if I on the screen without my glasses I'm not so well when I look down at my document no worries Jill um chair um I had actually spoken to Joe Delaney I think I'm going to ask you to take it off and we're going to wrap this into the overall reporting template um that we'll take um in the fall okay in terms of the template being matter for our review you'll just introduce it when it's right um Joe yeah I think you know we're looking at I'm with this started again last fall but of course things all one sideways honest but um this was with the quarterly report uh revisions you know that making sure that we're complying with all of our rules and regulations and and making sure that we're getting the information that we want to see um so I think you know we have a quarterly report that's that's due for the second quarter which is not going to really show us a whole lot um you know so I think what we're trying to do is the next quarterly report that will be showing revenues and workforce and other things will be the third quarter report which will probably be coming to us sometime in October so I think the thought was that between you know we'll give our licensees a little while to get up and running again and then maybe um you know right after Labor Day we'll get with them and try to and and also with the commissioners and try to get everybody's input on what we want this quarterly report to look like and of course the workforce and vendor reporting is a large piece of that so we thought we'd just roll that all in together that makes sense so the next quarter report is would be due under normal circumstances we we have asked um you know we have asked for a quarterly report for the second quarter on by August 1st okay which again is going to show zero revenues and zero workforce and so on and so forth so it's it's really almost a uh you know it it needs to comply with our regulations but it's really sort of a perfunctory report that's really not going to have a tremendous amount of information so uh you know the thought was let's try to work for that next quarter when we have real information to present and you know again in the past we presented certain things in certain ways and we're trying to figure out if that's the right way or the wrong way or should we should do it some other way suppose part of their report would be um preparing on the reopening and their you know the COVID-19 guidelines sure right I mean I feel like that's a big piece of their work this and and what where I see my fellow commissioners nodding their heads so um it may seem as though we're all well reported on that but for um really memorializing that work in their quarterly report and assuring their adherence that would be probably useful anything else any other um item that that you're working on that you think could come before us and we don't have our august date yet but I think what is that like the fourth working august fifth is the agenda setting and August 13th is commission meeting some some time again just on the review at this point but um we should come with a budget update on the end of the fiscal year after all the late conferences so how much time Amike after the end of the year does Derek need for that well this one is a particular one that depend on on on late encumbrances and the like because it's end of fiscal year but for now call it uh you know maybe we could target sometime in august depending on how things go let's put that for now let's just put it on the review yeah Enrique accounts payable period for um the fiscal year ending June 30th doesn't end until 8 30 um August 30th so then September yeah we usually do this the second week in September that way fringe and indirect have run um on any of the contract payments that we've made last week of the accounts payable period fair enough so it'll be sometime in September but let's let's just keep it on the review for now Marianne anything else Katrina do you have anything for us do you haven't been doing anything at all um i i fortunately do not have anything for public consumption but there are lots of it activity behind the behind the scenes thank you madam chair okay well we continue to thank you for all the efforts as you transition us to the cloud which continues to make some of us more nervous than others but um i could um care i'm not sure if at some point when it is appropriate if Katrina wants to report back in a more fashion to the five of us okay on all the good work of the team yep okay anything else well yesterday we had a nice meeting the commissioners were able to meet with the gaming agents and today um for those at ppc they've started their work they're wishing that that team well the geu well um bruce band has gone mute and it's no longer visible to us i suspect he's already at hard at work but um excellent work and again as um we move forward with the openings there's anything anybody spots any any support anyone needs please reach out to your supervisors or directly to Karen to make sure that we have the compliance that we're counting on to ensure the safety of everybody it's an open open channel can't you know no no item is too small that small ones are the ones we can deal with the most easily but we'll take the big ones too but nothing is too small um because it's like the broken window theory everything will matter in terms of uh really keeping things safe madam chair i am impressed that you're familiar with the broken window theory wasn't born yesterday gail well i i never know how widely that is um is out there by those not involved in public safety so i that's my reason for anyway all good um i thought that was a tri-state term you know new york new jersey i don't know some native vermonters and long time commonwealth residents know it too so yes we are um all right so um thank you um again one last time anything else that we might need all right then bearing nothing else do i have a motion motion to adjourn second any further comments okay commissioner karen hi uh commissioner o brian everybody has moved hi commissioner zuniga hi thank you everybody commissioner stavins hi thanks everybody good luck today thank you yes thank you everyone have a good day