 All right, so let's go ahead and open the meeting. It's Monday, October 16th, here at the Moortown town office building, the John Huggable meeting room. And we're in the Moortown select where it looks like we have a full house here with all members present. We've got Sash as well. And we've got a few different folks from Ray to step on and Carol. So I'm gonna start with meeting Dave Stapleton, he's on Zoom. All right. Hey, Dave. Hey Dave, how you doing? Well, how are you doing tonight? Well, I'm all the way to get to something's going on. I'm going to take you on. All right, so we just opened the meeting. We're looking for public comment right now. Okay. So let me start with here in the audience. Is there anyone here for general public comments? So I sent over a VT alert paper so that I can do the VT alerts through the emergency management. Yes, I saw that. Did everyone see that email from Step On? It's a comment. It basically is a formality so that I can, in the event of an emergency, send out a VT alert to the more town residents with pertinent information, whether they need to evacuate or stay in their home or if there's some big event going on that requires an emergency to reach out to them. All right. And I went through a training to become certified as well. Oh, very good stuff, huh? Thank you. So, Sean, you wanna make a motion on that or just some moves? How does it work? Some moves. How does it work? Second, first thing we can talk about a second. Okay, Sean, go ahead, I mean. Well, how does that work? Is it through our cell phones you mean? Yeah, so if you're signed up for VT alert, which that'll be up and coming for town meeting, I'm gonna have pamphlets and be pushing VT alerts. If you sign up on your cell phone, it comes through as a text message. I can make it come through even if your phone's on silent. And send a notification anyway to make sure that you get it. If it's life and limb immediate, I can force it to call you even if your phone's, so. But that's a problem beyond where I ever wanna get to. But it's a good thing, so we do have flooding in the village needs to evacuate. I can send more town that the village needs to evacuate when it ever becomes a thing. You can pinpoint a certain location. And you can go on the map and pinpoint certain parts and areas as well. And you can do as it'll call, you know, the folks that don't have cell phones still or have spotty service, you can have as it'll call a landline as well. Someone has to fill that form out. So it's an online portal that I have as long as you folks sign up for them saying that I can be the primary contact and use it. And that I really am the emergency management director, basically, then I go into a portal online and can send it out, that's me. Is it just that letter that Tommy's just signed? Yes, that is it. Just that way they know that I'm really a person that has a town that's interested in mine. But if someone doesn't sign up or doesn't come to town meeting or doesn't, you know, I don't know, we'll be in front of a forum, a valid portal. Is there, the only way that they would ever get any alerts is if we pushed it through the all cell phones in that geographic area or all phone lines in that geographic area. We'll be the only way those folks would get it. So we really just have to do outreach to the public. Yep, I'm getting an ambulance for town meeting and we can figure something out. I might even consider doing a mail-in to every householder. Well, maybe we could put it in with the town report. Well, that's a good idea. That would be a good idea. We could do a portal or do a page in the town report. That would be a great idea. We'll fly right in there. Absolutely. All right. Do you have a question for him? How do they get really old after a while sometimes? You will not receive them from me for anything short of an emergency room. We don't have FOIL water notices or anything in more towns, so. I love them. I'm gonna keep you along. I get them for every road closure that's like around my employer and I get a text message, an email, and a phone call. We won't have that here in town. But anything, like if you're sending out, like if there's a FOIL water notice, like we can do that and roll in. Just send out. Hey, there's a FOIL water notice and everyone gets it, this is it. All right, all right. So just while we have stuff on, so you're gonna do the emergency... Yes. Also, tomorrow evening at 6.15 p.m., we'll be testing emergency siren on the top of the fire station. It's been several years since it's been tested and I just wanna make sure it still works. I've been putting it out on 4.4. I just put out a third one today. I put it out, I created a Facebook page for emergency management in more towns. I put it out on that. I'm trying to give the outreach as much as possible to as many people. But if anybody has any questions, I have put it out a lot and certainly they can reach out to me. Thank you, Stephen. I know you're gonna be around for a couple things, so. Is that like two minutes and one hour? So I'm told that three minutes, I don't know if it actually activated it. I'm told it's three minutes or it was prior, so. Are you sure it's gonna go off one? If you get this every day? Yeah, so it has a wind-down period and then a wind-down period. So if three minutes comes and goes and it's still blaring, I'll turn it off manually, but it'll still wind-down, so it'll take another minute or so to wind-down. I think it's mainly just in this valley that you'll hear it. You'll be able to hear it, you know, up on anything this side of the top of the mountain road. You know, John might be able to hear it up at his house, so it reaches pretty far. I'm told I haven't actually heard it myself outside of it being right here. My wife has asked me about those. She's like, remember the day when they used to have these loud sirens? They just went on the road. I think they used to have a lot of them. Mainly the people on the village are gonna be the ones that. It won't be at the fire station for training anyway, so to show up, we know the time. 6.15, 8.00 a.m.? P.M. All right. All right. Yeah, 8.00 a.m. Time to get up. All right, so let's move ahead. Since I was asking for public comment, I know Colin Noel came in, and I wanted to speak tonight, right, Paul? Yeah, I did the wiring as well. I guess, you know, I've been to many of these meetings, and I've been asking for updates on the status of my class 4 room. There are not any repairs that I was reportedly told by a couple members of the room crew would be completed prior to winter. We've had a few events up there in the last month that have raised my concern level when I thought I should come back. Tom, you mentioned that some people get in touch with me. I love my co-member's email the last time I was here. Nobody did, which is, you know, just frustrating on the communication point. But two Saturdays ago, I got stuck in the middle of the road because the road has been rebuilt with sand. It's an inferior material when it was prior to the disaster in July, and we got to get it up to where it was prior to that disaster. You know, that's at our town of bylaws to rebuild to that status, and the drainage has been plugged when they got the grade right there to do some of the work, and there was an unfortunate event Saturday, my neighbor passed away at the emergency vehicles because they had trouble accessing as well. So I just wanted to try to get some resolution this matter, winter's coming, and I know no work is gonna be completed once the snow's here. Thanks. Well, first of all, I apologize for someone not getting back to you. You weren't really really pretty in communication, but anyways, we got lost as far as we were just gonna call you back. I did talk to Martin today about the situation and he said that first rate, he and you talked, and this is Brownsville Road up three weeks ago. I think it was right after that. The time frame was working, but no one went back to you. From what I got from Martin, first, when he was addressing some of the letter, I forwarded it to him. He did say that all the fill and everything they used in the road up there was a plain up mix. It wasn't... You can come up with yourself, that's incorrect. All right, I'm just... That's what I was... I mean, I would have thought it was plain up mix. It would not be having these issues and you wouldn't see me having them. I mean, I'd love to attend these meetings because I think matters that are addressed are important, but I wouldn't be voicing my... No, Ray, again, during his call with Martin, he indicated that you guys talked and you guys both thought the road was... I drove to the road right after that letter three weeks ago and it was my... So my sense is that the road was better now than it was before the plus. So I went back up there over the weekend, believe it was Sunday morning after the rain on Saturday and again, I drove up through there. And I have a truck. I only used to a little drive. I didn't see where there was any problem up there. So there's two portions of the road that were rebuilt with sand. The drainage has been plugged and has not been fixed. If they would put a top coat or some plate mix there, that would probably help with the sinkage. I had my four-wheel drive vehicle with my wife and child to stuff that Saturday night. I smoothed out the road with my tractor on Sunday. I didn't see it come off. So when I took the scooter in the road... Yes, sir? When you drive this with soft wheels, that's the start of it. Yeah. Yes, sir. So down that hill towards where Jay's trailer is, is where I got stuck in the sand. Stefan, can you... Do you know if that road was rebuilt with plate mix? It was rebuilt with plate mix to build a little of a camp, Jay's camp. And then from there on out, it was the material that was there to push it. There's two... We didn't actually bring in anything other than plate mix. It's the native... Right. What was there when we pulled back in that spiritual life. And there's some major issues there, especially with the drainage they got one. I mean, it's just gonna continue to a road with beautiful work that you and the team have dug down below with the drainage that we all received in 2020. You know, if we don't mitigate that drainage and we don't take care of the road, it's all just gonna crumble. We're gonna be back here next year. I agree with you about the crumbling and such. In my opinion, though, it is better than crude flood. It wasn't draining great prior to the flood either. There were two culverts that were in question that you just worked on that improved the drainage. Those culverts were lost in the flood and were replaced one by the town and one by Garrett in the bottom of the road. So there's two stretches of the road that do not have any plate mix on them. And it's simple, it's quite a sample in its way. I think it's worse than the flood season in October, guys. Now, is this part of the, this is a class four B, is that, that's correct, right? Yeah, correct. My only request is that the road is rebuilt to the standard before the flood, which should be possible in October. I understand that I would go on a class four road, but... So I... The drainage in the top surface material is worse than a flood spreader. I drove up, not just past the standard before. And I needed a two wheel drive with my vehicle and I had all the tires. Yep. I mean, I know there was a soft spot there. Yep, that's everything. My wife and child were stranded in the car until I could get home, park my vehicle, walk to my home for my tractor and hold their vehicle out and explore a wheel drive. I can't have that happen in flood season or in the middle of the winter, but it's in my whole baby. Right. Now, again, on class four beef roads, policy is people were living on them, typically. That's correct. Surface material, having put anybody out of policy, it should be rebuilt to the standard that it was prior to a disaster and that has not been the case. Well, these two sections of the road are not what they were prior. I've never had any issues there. I can ask what they've said is true. Some sections are definitely better, but the two sections that were rebuilt with the existing material are far worse and are impassable when it's wet. And the drainage is a huge issue. It was existent before and now it is non-existent. Maybe it had some issues, but now it doesn't drain at all. It comes down the base of that road. Well, I guess I should probably take a walk up there with you, with, we'll take Ray and Martin, three of us. And we'll take a walk and see what. Great, I've got photos before and after, if you'd like. That would be probably the best. Is email or phone call better than you all? Probably email to Sasha with that. Okay, do you still have my contact information on mine? I'm sure we do, yeah. Great, and somebody's gonna be in touch. Yeah, I'm trying to think, we'll talk amongst these guys in the tonight and we're gonna see, look at my schedule and I can, it might be over the weekend, okay. Might work best for me, I'm just traveling a lot. So, I can work around Ray's schedule too, I can be. Yeah, I'm not available this weekend. I'm available prior to this weekend. All right, we'll look there, maybe even early in the night. I really don't think it's gonna take much material to mitigate these issues and too much drainage work, but it needs to be done otherwise we're gonna have bigger issues down the line. All right, well, we'll certainly take a look at it, Colin. Thank you. And also, to speak to the emergency, you need to go part of it. I was up there, something, the annual time was probably the day I was there. Oh, was it the annuals? It was the trip, or it could have been years ago. Well, okay, I was gonna say goodbye. I was up there again, and I'm so excited to turn around and invite the band. It's just right there in the same scene. So Dave, do you jump on for public comment? Hey, Dave. Yep. Are you on for public comment tonight? You know, I'm just going to position the Z8 position. Okay, we're very good. So now, if there's no other public comments, let's move forward. And next meeting agenda item is the Z8 position. And tonight we have Carol Chamberlain. So you wanna roll on up, Carol? No. Thank you for coming tonight, Carol. Sure, thank you. So as everyone is aware, we have been looking for a zoning administrator this past Thursday. The planning commission had a meeting at, I guess it was October 12th, so it was Thursday. And there were Dave Stable and Deb Carroll and John Schmelzer were there and interviewed Carol for the position and came back with an executive session to make a motion to recommend to the select board that would hire you as our zoning administrator. So here around the table, we take that recommendation very serious, but certainly have a few questions. So John, let me go ahead and start with you. So you can get to know Carol, maybe you know Carol. All right, I do, and we serve together on the Ridge River. And she was on the planning commission. And I think it would be great to have Carol as our zoning administrator. Yeah, very easy to work with and very knowledgeable. Currently you're working for the state, is that correct? Correct. And this is something you'll be able to take on if you think you have enough time to do. Yes, and the plan is to lessen state hours over the next few months, and then if there's more that you'd like the zoning administrator position to pick up. Yeah, yeah, I was looking at your resume and also some of the other things that you could do, you're familiar with websites? To a degree, yep. What else would you want to share? What else would I want to share? I'm not going to ask me a question, even though they came up with things. Well, I'm going to share this just because it's fun. When I was growing up, the whole siren thing, when I was growing up, the ambulance service, at 6 a.m. if there was a snow day, it would blow their siren just once, because that was when they still called the volunteers in the siren. So that was, that's something I kind of missed. It was always fun to lie in bed and we would see the six of us. It was going to be a snow day. I hope you go back to your house. I know. But in terms of the zoning administrator, you know, I've always kind of enjoyed the work. I enjoy the planning world, and I haven't totally perused more towns, zoning rules, the bylaws yet, the town plan, but I'm familiar with everything that goes into getting those created and then forcing them and following what's going on. How many hours do you think you can start now? Well, that was one thing we weren't real clear about when we were talking about it the other night, when I was speaking at the planning commission. And I know she had 10 hours of office time. I didn't know if that was the extent of her hours or if she worked more than that. Each week is different. Different. And we would certainly allow for more, and she said there was certainly plenty of things to do to take up that time. But I would look at the budget and see where we are at the end of the year, but trying to make sure we're fitting within that. But there's plenty of, I think this year, you're lucky you're coming in after Karen. Karen has done a lot of work in the last year to get things put back together. There have been a lot of things that hadn't been organized or done well. And that's what we're hoping to see continue. So based on what Karen had to say, I am based on what I've seen through the recommendation and other people talking about your employees, I think certainly you would work well here. You know, we're pretty hands-off toward, you know, we're here to support you. But as a zoning administrator, you know, you're kind of on your own. Yeah, yeah, yes. Robin, what do you think, Jeff? Well, one thing Karen brought up is that our process is pretty manual. Is that something you're familiar with? There's not really any automation software. So it's all. All still paperwork. Okay, yeah. Okay. That was your biggest issue, I think. Getting all that done within the timeframe. That's. Is everything completely paper? There's no electronic reporting. Oh, no, all the documents and stuff are available on the website. It's far submitting the forms and reviewing them. Oh, yes, yeah. That's pretty manual. Okay. There's all the milars and stuff, you know. Yeah. And that's the type of thing that we would hope that we could work towards as we have because you'd have more hours and more experience here. And Karen was moving towards that. In fact, we had allocated some money for some software. I think it was a PDF software or something like converted, something with a PDF or something. Well, you could talk with her about that because she was like, that would be the one thing I'd like to start with there. Yeah, it's a little bump up of Adobe Software is good to be able to work with PDFs. Yeah. Kelly, what do you got? Well, I just noticed and I think it was Dave's correspondence or in their discussion about maybe having some time that Kara would spend with Karen and that maybe, you know. Yeah. So I didn't know if we should get that on the table too because it seemed like a good idea. Actually. If we have the funds and the budget to be able to... And try to have Karen as the time that you bring her back. And she is willing to do that. Yeah, yeah. She said she would. So, you know, I think, you know, what we'd like to do is get you started as soon as possible and get Karen in here that first date with you so they, you know, just sit down. This is exactly the same. You know, I have to be right there by having her to show you what's going on. There's several things going on right now. I know Dave who's here on the planning commission. Dave, you're working on a few permits. Is that correct? Well, Cheryl and I are just trying to make sure we're up to date on where things stand on everything and don't want to get hung up. And I think we're up to speed on that pretty well. Although I saw right there at the background and I think we're waiting to hear something. But it's all right. I said in the email that I have her back. But anyway, don't bother. All right. So I guess, so there are some number of things that are in the works. Not quite, so. John, what do you got? Anything else? No. Cheryl, what do you have questions for us? I guess what would be the, what would be the number of hours you would hope that I would? Minimum to start would be 10. I think you're going to need to do that many to be able to do the job. Do the job. Right. And if you were up at 15 or 16 for the first couple of weeks just getting into things, I could see that certainly being very plausible and hopefully averaging 12 to 13 hours for the rest of the year. And then we can talk as we're doing budget stuff. We can talk. You know, you'll have a little feel of it here in the next month or so. And then we can see, all right, what's your taste for it? And what do you think you could do with this in the next year? What do we have for money to do it? And what's the payoff for having that done? So I need to work very well. Right up the tip of my tongue, I don't have, what were we paying on this? Do you have that reference? John, I think has a, I apologize for having this going on. That's fine. You are all going to be looking at way too many sheets like that over the next few weeks. Yeah. So you look great and tasty. Yeah. So, we budgeted 23,800 last year. Oh, I think that was looking out to you. You had the hours are done? No, I don't. But I thought we'd base it on an average of 10 a week. Right. About what? About 10 hours a week. Any other concerns you have? So I guess I'll bring it over to you. Yeah. I don't think so. I'm sure we all have questions as I get into things. It will be helpful to have Karen at least for a few hours to fill me around. John, I have an actually, I don't know. So we started with Karen and I'll do the same with you at 3250. That's fair. And at the board we need to vote on that. But after formal recommendation from the parent commission, our job is really just to make sure you don't come in here with two heads on your shoulders here. Which you do not. So I'd make a motion to the board to go ahead and hire Carol Chamberlain for our zoning administrative position. I'll second that. Any further discussion? All in favor of what I have. All right. So if you want to stop in this week or call and speak to you to Sasha or Cheryl Lynn, get this stuff. I guess she had that already for you. So I'll return all this when I stop in. And then in the meantime I'll give Karen a call in the morning to find out what her schedule is. And then I'll reach out to you and I'll try to figure out when we can get you guys together or I'll look you guys up and you guys can figure your schedules out. And Carol, I am the liaison for the zoning administration. So if you want to communicate with me at all regarding anything, I always look Tom's the point man but I have any issues and you want to discuss it. When you meet with Karen or anything like that I met with Karen before she left so I'm kind of up to speed on the process and everything that's pending. So I can talk to anybody. Sounds good. Thanks, Ron. Thank you very much. Thanks, Dave. Thank you. Alright, so we're actually right on time. We have open culvert RFPs ready. Excuse me, I'm going to do us an update. Yeah, so part of the people work, we have some work that needs engineering done. Basically three culverts. One on Warbrook and we also have the slope failure on Lubbers Lane that requires engineering as well. So to start the process we set out an RFP to find out any engineers that are interested in the job doing the work. We're not issuing the contract at this time but at least this is like a pre-qualification what you're looking at tonight and from this point I think there's only two out-of-greed and Du Bois and King probably invite them both to a pre-bid meeting to look at the actual project and then get some pricing better pricing at this at that time. So that's it for that. I just wanted to make sure they open them. Okay. And maybe some rates in there but it's not an official contract. And so from this then you will invite them to a a pre-bid meeting with my take and I'll let the slide board know probably we'll have should have a slide board member at the meeting. All right. This is just the culverts not Lubbers Lane. The three culverts. Three culverts and Lubbers Lane. Okay. Because we need for everyone. So that's where we're dealing with that. One likely it'll be whatever happens we're not going to get any design work back probably sometime this winter next year to work at some point. And do you think Lubbers Lane now is going to be? Well what we had this was Martin and we're going to put a temporary guardrail up right now or before winter whenever that might be and it's going to be one lane through there. We didn't want to put tears of areas because of the weight. So we're putting guardrail up and I guess they're going to plan on plowing it with the smaller the Dodge truck. All right. Stuff on over your job huh? Yeah I'm pretty excited about it. I'll be nice and narrow for me. I mean if there's a chance that we get a design back and possibly that work could be done in the winter time depending on what the fix is. I suspect it's going to be removing quite a bit of that material and finding where the rock is and build it back up again. So this is based on FEMA's site visit. What's that? This is based on FEMA's site visit. I'm sorry. They're site visit? Yeah from FEMA. FEMA's looked at it. So these are on that? Yeah so and continuing on with the FEMA stuff right? So the 23rd is the deadline for your FEMA damage inventory. So I kind of completed that today. Quite a list like six pages long but it's all GPS coordinates of all the work all the culverts everything. So the without the major repair that's going to be like $300,000 to $400,000 of repair work we've done but if you add in these other culverts and slide it's well it's like 1.6 million. So it's quite a bit of work involved here. Yeah. So I'm hoping that the at least get started on this inventory submittal and we should be able to get some reimbursement fairly soon. I'm going through the invoices and get them charged out to the locations. They're only invoicing for Kathy right now? They're only paying out for Kathy. So your emergency protected measures they're not paying out for anything else? Yeah. But we've had to like the repair of your culvert that was an emergency repair. Yeah. And the big culvert was the repair. So we got quite a bit of money tied up. Yeah. That's that's where we stand on the female work. So for me there are some breaks in the air but again just general and it's really talking about their qualifications. Both these engineers have done work with the town and are still doing work with town so I'm pretty confident in them in terms of we had invited I believe half a dozen engineers and this is what we have. Two vids. Can I ask you to speak to those proposals? Sasha she can make copies for you. But go ahead and let us know when that meeting is going to be and between the finalists one of us should be able to get there. Yeah. All right. One question in the installing a guardrail on London's land is that will that have any impact driving or driving the post down to that soil? Inspirers. Installing a guardrail there? Well no, no use longer post. Yeah. I don't think so. Have any impact? I don't believe so. I mean if I were up there if I were up there working pretty if there is an issue out there it'll stop. I did want to update you on this project the stormwater project so we're as you can see visibly we're near completion but we do have an issue out here in that the contractor did make had to bust his grades and he has looked up to it the pipeline across the parking lot is a foot high and it gets there to school it's going the wrong direction so if you notice out there we have one catch piece that's really high and he kept on saying his grades were right in that the engineer was wrong though it turns out he had made a mistake so the plan right now the weather cooperates school is on vacation Thanksgiving week he's going to dig it up and relay the pipe and get it to the right grade the weather doesn't allow us to do that we're going to lower that catch piece and put a steel plate on it for the winter if nothing else but he has his own I mean we both myself and engineer were you know he has to shoot the grades but we are after him several times double checking and everything and he was pretty sure that he was right all the time it didn't turn out that way on his behalf he has owned up to it as well and there's been some issues around the school as well that he's owned up to he's had to go back and work on he looks pretty good out here as a part of everything came out well and it doesn't look like he damaged anything under the howl of his land when we were walking there there was those bushes and stuff amazing it worked out well very little disturbance other than wrong you know it's driveway they're going to redo it's driveway because they tore that out that's all it's satisfied it's unfortunate but I don't know what else we could have done where the contractor is getting the right grades you know we've given him the charts to work off you know and he makes it it's too bad oh well you've been in that position on the other side before yeah I think that's one of those you probably won't make again I think it's probably down the career right they aren't really that cool really are but I think they've done a nice job as long as he takes care of what needs to be taken care of that's about it those two jobs well that's right so you have the RFPs you can go ahead and get that going continue pushing with the FEMA a tremendous amount of people work but you know I think I've got a handle on this just being sure of it myself FEMA has been really cooperative working with them Jerry Fishman Feast then I'll call you in the morning and we can set the time now I'm thinking about it maybe we can do it early morning this week and we're out to call in so I don't know I think the road is better now than it was but there's something I missed walking right through but honestly I thought it was a pretty good shape alright we'll take a look maybe add some pictures so we can take a judge from there alright can you hear the parade nothing else? let's make sure we don't have any other one here we're going to get in and we don't and now we have the WREC is that right? it's like an agenda in my right yep I'm Chris Stevenson chair of the WREC committee well I don't want to excuse anyone I think Susan might be here before me I'm sure it's afternoon never really know we'll go in there for a second see you excuse me I know you're part of the me one up and let's get that out of there choose one or the other thank you yeah so I submitted our draft budget and got asked to come in here share it with you I can walk you through it or you can ask questions why don't you go ahead and walk us through Chris while you're right just for reference last year's budget asked was share costs with the school on certain line items just for reference last year was just under 7,000 but the Moortown component of it is just $4,932.50 so we're still spanning against that I didn't really prepare a formal update on that but we're going to be within our budget this year is where we're headed they asked for next year is share cost of $5,200 and the town component or total cost of $5,200 and the town share component is $4,050 so it's coming down a little bit as far as what we had in there probably one of the most exciting topics is Portalex as you can imagine and we actually just finished with the eco classrooms to put in a new type of Portalex in their kindergarten pre-K classroom by a company called Wasted yeah so I wanted to know a little bit about that because I have a few concerns but tell me about them they have a really great YouTube video that there's no way I could be as funny as but I mean essentially there's a lot of young energy in redesigning the perception of Portalex and ensuring that they're clean and have toilet paper which based on our experience this year would be a big improvement from our current vendor but I think we'll make some special and I can't do it full justice as they trap they actually call it a oh my lord what's the name, deposit station or donation station and they're going to separate out the Urea essentially and use it in agriculture peace cycling yes that libraries are actually hosting a peace cycling I think it's in Watesfield or Warren this Thursday but there's more to know than I could share with you but that's like the gist of it so this unit was pretty cool because it fit in the back of my truck and then it like a piece of origami and so it's just kind of cool they evidently have a lot of different styles including permanent installations at their Oregon office so it's some heavily used recreation areas so they can do a permanent installation in the future we've talked about dating out of the eco classrooms but I don't think anybody has 100% decided on where that would want to be where that would need to be and they pay for it so this is just a temporary yeah this is just a plastic pop-up portalette that they're going to come and clean it's said weekly but I think everyone agreed bi-weekly is going to be just fine kids are three feet tall and out there all in a day and weeks so is that for everyone to use or is it just the kids or how's that that unit is just for the eco classroom it's not in here we've had issues with our current vendor and they don't have any greater purpose story so I think it was inspiring to move if the budget didn't change to move to the vendor that was trying to do something inspiring and further I mean how many times I get a few emails from Susan her extra volunteer work making sure it's clean and there's toilet paper yeah we don't have any pictures or anything to share but it's true I have pictures I think the only you know we start moving forward on more of those or types we just need to make sure there's problems and there's wells and things that we need to make sure that we're paying attention to and what's going on up there yeah yeah yeah yeah I don't anybody has a timeline for that I mean we've been talking about this eco solution for a few years and it came in pretty hot and fast from literally this summer I missed an email and was suddenly behind on my heels but it's up there now I did interview a couple of the kindergarteners at the community town event on Saturday night and they hadn't used to get so maybe they will just follow up with a alright so thank you Chris for that update we had the 1400 there and the next item down we had court maintenance for 1300 actually a lot of these invoices have come in this year what we do in the court maintenance line is put a few hundred dollars usually for crack fill or any sort of putty or paint and what we did this year is there is ambition to get the courts repainted so that instead of there being capability for only two pickleball games at once two tennis games at once or one of each now we can have two pickleball and tennis or four pickleball or two tennis so it's just like and you see the buzz out there people don't have a headcount but it's highly used I've used it myself this summer several times with my daughter and getting in as well playing pickleball and it's and there's always people there and yeah I think it's a good thing and you guys are doing a good job with it thank you it's been nice to have the basketball players have a space and we can shift if we're using courts that would make it more memorable for tennis people to have their side and it's been real flexible and nice and we've doubled our capacity for pickleball which has been highly in demand so it's good how many years ago was it that you came with that idea of pickleball? 2017 I think so I just put tape down you were like on the forefront of this whole pickleball you know the history yeah and not to myself I'm like you know I think now I'm old I guess I'm aged in but they're leagues now I mean professional leagues it's even on the SPN sometimes maybe you see a new one there we're about playing and having fun the emphasis is playing that's awesome I'm glad it's taken off and you really are the only person to stand and play for it yeah it's been nice taking credit for students work on that but I'm going to have to slash your budget alright that's fine you're good to do so what we did is we are incurring some receipts from this year and we put them in next year's budget I was going to once I get them ask if you want to take it out of this year's budget against a different line item I don't know the exact let us know when we get depending on I don't have any expense to talk about tonight so I don't think there's going to be any kind of these are smaller expenses yes I see any problems going to be taken I see what you're saying okay yeah so then this would have the money that was spent to paint it tape it paint it and we bought two four pickleball nets off of Amazon I believe and they're on they roll around so they go they're in your way or they're out of your way they're very flexible very nice to actually use them and they're very sturdy aluminum so they're light it seemed like everyone was welcome to use them so so we're hoping to get the donor of the those props essentially we're going to reimburse them in next year's budget that's what's in that $1,300 I think a thousand dollars of that roughly $1,100 of that is the nets and the paint alright what else playground renovation it's on the radar there's no money in there we've had a couple meetings with Kate and I decided to like build a plan essentially with the school she's coming into her new role and she already has a playground in addition so I don't believe you're on that you want a bunch of happy answers right now but we wanted to make it visible to people in town so we put that in there the fence we don't expect to have any issues we did a pretty major fence repair this year about $870 I didn't look at it today on my way in here but I think it's still in great shape it was in great shape for more fast so that's just incidentals is what's in that line item we need to get a repair done that would allow us to cover what we would call maintenance fees we didn't act on it should I move on the kiosk but the grant money is still there the project got held up so what that means is that we can refresh the map on the trailhead signboard we have a chance to refresh it so that's still grant money that we're planning on spending next year the town is not actually paying it came out of some community level funding okay you have and then the grant improvements that's a matching grant yeah maybe a lot of updates on the riders if you want them but essentially the gist of it would be they hire a field maintenance crew and they do a lot they've done a lot of repair work around the valley and it's been pretty awesome having someone on staff having your own town highway department they're able to go and fix things and make a lot of improvements to some beat down trails so I think the goal next year would be to I think we put in to get them here for two weeks and that they would come and help with some of the reroutes around the eco classrooms it's a little bit dependent on the town forest management plan finishing out and a few volunteers figuring out how to rerout it but they would then come in and help you work and I'm not sure that the grant money would be needed for that but you know if we were at if we had a big mutual ask this would allow us to catalyst funding from other sources so we could before we move on to the education on the improvements thanks for putting in the line item as far as playground renovation would you add fields into that as well or does that include the fields because one of the things is spending more time around here lack of a really good playground in the fields which we have nice fields but they're all in a pretty poor shape you know that would be a different line item that we should add in there so there's some visibility because I think that something needs to be looked at I think it would be a separate line item but it's definitely something that we've been talking about and we could have put in here as a placeholder one of the things that we've tried to do is find out Lisa Lumis even interviewed me in the spring and I haven't seen it come out in the report but she was trying to do an article on who's using all the rack fields around the greater valley so not just right district but my river or more town in Ducksbury and whether or not we have enough fields and courts and basketball and all that type of stuff so I think my next step is to follow up and see if the article went anywhere and what she learned we met with the non-profit that manages Couples Field to see if they knew of any youth groups that wanted to play here. One of the problems that I just dodging her out is nobody's really playing on the baseball diamond except for a little bit of soccer and their only complaint was to take her rock out which I'm going to come out I don't know I ran it over and then I found it and we took it out. Okay that's gone so trying to figure out that balance of like improving the fields for who and like what will come right? Exactly because they're in rough shape but if they're fixed will they come or is it? Right and I think if we have a line item sometimes there's grants available and you show that there's something there or you're working on something yes easier great I will it's now in my version I'll populate that more and on that note some of the back fields because we have a lot of field we have wet field and dry field we have a couple of types of field because of the success that Susan has brought to town you know there could be justification for more parking back there as well at some point so that's the other thing you've loosely talked about is how would we you know what do we really need in three or five years to grow the capacity of youth that we've seen and then you have bear initiatives for education? Yep so we supported that in last year's budget it's a five town coordination with a couple other non-profits including Friends of that River Stark Mountain Foundation Sugarbush providing education I think one of the biggest things that we did last year if you're looking for play run I was host of Bear Contest and trying to elicit entries we got poetry, we got kids writing some stories and we had a couple of entries from more town and actually the prize which is sort of randomly selected from anyone that put something worth it into the hat was a bear proof trash voter and so one of our residents won that this year we gave two away so that was really exciting to deliver that local and so the ask is to support that again and everybody on the committee was pretty excited about that the bear population is at the highest level in like five or ten years so I think a lot of people are seeing bears and we've been at the farmers market we've been at the ski events we're trying to hit second homeowners which is sort of awesome education, yeah I just had one in my lawn last this past weekend and he was eating apples and it was actually very cool he would take a palm off and then he'd get on his stomach and like eat like this and then stand back up I've got it on film, I'll show you you should hand it in the contest I was just thinking when I saw that and he did it for three or four times then he caught my scent and he was just going well that's a good sign, right? you're lucky yeah he was like what do you have? so fast when you lived in the face then they wouldn't move I mean eventually if you charged them they would move so they are lots of bearer arms yeah that looks like it finishes you up yeah and we're going to work with eco classroom and support their winter fest which I thought for them was a huge success and it's an opportunity for us to build on any questions for Chris or did you say you have some funds booked over from this year that you'll put it into the next year or once you go for it? well we didn't do the trail the grant, the $1,000 trail program phase 2 grant match we had in last year's budget and it's not going to get spent this year so it's one thing I meant and then the other was the pickleball prox essentially the kind of tape that was around $100 I don't have the invoices yet but this is paying it in March once you know it goes we are at pay for it now yeah it's not the right way to do it in the long term but I think it was pretty generous we're getting a lot of use it's a fair investment I think for us so Chris and I worked together a little bit there was talk of getting a brush off for the side sled hill and they also talked about the v-guard and getting a brush off down every year and Chris and I talked and he put in some money in the budget this year for a brush off but he left it kind of up to me to figure out what would fit on our on our promoter that we have at the shop and I did get a couple of quotes we've been busy so I don't have the time to bring them to him but it's looking like $2,300 $2,235 and that was from Shankling and that was the low of the two bins that I got and the other one was $2,600 and we budgeted $2,680 alright we're going to get some of this now yeah I just wanted to make sure it's filled Chris any questions for us no I don't think so can I cramp it up a topic on the wing because last year the trucks at both ends of town made a huge difference in the speed of the traffic it made it much safer so I was hoping that could happen again this year I had planned on it if the board was okay with the town truck sitting at the other side of town that'd be great thank you thank you very good thank you very much thank you alright so we're moving right along and we'll thank you Michelle I'll knock you back Doug is not here did you hear from them and did you confirm that he was coming wait a couple minutes take a break anyone else can I come back at all no thank you Susan have a good night college have a good night could we see one more class first and then Doug comes is anyone else coming Michelle or is it just you so let's you know what while we're waiting they got people why don't we go ahead Sasha start with some reports, communications please can everyone get that the budget status report we have a really good chance to look at it so we'll towards the end of the meeting when we get into old business I'll highlight a couple of things that we need to take a look at and and then it's for next year's I'll take a look at it recall and we got an estimate for when we had Pete come do our plans for the building they found that our large crush valve here is going to be $750 and that has to be done soon so just to give a warning on it make sure when we're doing budget work putting that in for early next year water pressure valve got a curb cut in the pile I've got the permit from Washington electric co-op that I emailed to everybody right after the last meeting for road work I left everybody my annual health care declarations to fill out once that is filled out then people will get their annual check is that it? and Robin needs to do his W-2 I've got loan documents from Sherilyn as well for the grader have we heard I don't know on that any update step on have you heard any updates last we heard it was on the water still and that was 2 weeks ago we heard from him he said 4 to 6 weeks but that was 2 weeks ago and who knows what will happen when it gets custom or if it's actually on the boat don't be real and it's kind of like a spiral or a new church he didn't ever mention where it was coming into what port it was coming into they can take up to 60 days to travel from there according to the Google sorry since we have some docs to look at what else? Mike Stroni sent an email he would like to be appointed to the WREC committee is that something that you know anything about? yeah I haven't met him yet but Susan knows him well and he has a lot of experience I think in recreation yes he does and succession planning is a topic for all of us so I'm hoping that he'll come in and want to play some responsibilities alright so I'd move to accept the what was it? Mike Stroni John second be good to get him in sometime he'll just come in and introduce himself to us sounds like most people know him yeah he looks down on the internet but I don't know the last thing I have is one of the benches on the porch the historical societies I guess Dr. Butch I'd like to have one of them put over at the historical society building since it's the long time yep so I just wanted to let you guys know one of them is going to come up missing and they'll be over there that's all I have alright thank you this is one of the crew hi Lindsay how are you? good thanks I think given all the situations that have come up with classical rules in the last couple years we may want to think about looking at that policy and what that policy really looks like and maybe a little bit more clear because there have been a lot of issues it seems like with the stress coming up and what the town is going to do and what the town is not going to do yeah and husband we're going to look at that every year alright so probably that's probably one of the I don't know when you go trails that's the same kind of pressure yeah and I don't know if it's just property changing hands and then sharing is not sharing information you're not understanding it or what it is but it just seems like there's a lot more development going in there and I think we need to be really clear about as a town what we're going to do and stick to it right and that's where that document came in is it was really nearly we tried to get it and as you said things have deteriorated a little bit and we also I think we need to as Don says maybe you can say about getting the planning commission or the DRB involved as well so that when people are getting permits they're well aware of they're getting a permit here for a class where we're at the house but you're going to be responsible for all charges and costs and the timing is good for the planning commission since they're starting or have been working on the town plan and I'm not aware of the size alright so we'll work that into our next probably our next discussion we can bring it out I don't feel I'll give you no idea that we can start soliciting we should go with it Robert, what about you? I got nothing alright the new zoning person that's great Don, I'll go to you I know you can take forever so John I don't have anything alright so one thing you were wondering about was the cutting in one of us needs to go there and kind of show him where so I told him either you or I would do it and so it'll probably have to be you at this point but depends on how things are going I may wreck a day and just go with it and do that but he's aware and he's done he's willing to get it done this fall so it can be done alright Michelle you guys get your whole crew still you're waiting is Liam coming you said yeah we're happy yeah why don't you come up you guys thank you everybody thanks for having us thanks Michelle thanks for having me first we just want to start out with thanks we're very successful and more fast we think it went really well this year very smooth and lots of big attendance yeah it really locked out with the weather we were nervous it rained about every day except that day I mean either side of it and for two weeks either side yeah we were like this close to just calling it one of these days it's going to be bad weather I think we had one rainy more fast any of our was relatively well attended fundraisers did relatively well I think from that perspective people still want to get together even if it's under a tent in the rain that year Doine and I were watching the radar as storms were coming in and band so how long is more fast than normal so 2016 more fast and that is when we dedicated the the new town office I think it was a morphine of an event from the energy community we renamed it we rebranded it it was in the springtime not the fall so it's evolved since 2016 but really the organization of it and the heart of it which is a community event a chance for people to get together and it hasn't changed since then so that's why the committee thought like so it's been what six times I think because we skipped one during COVID it was time to you know write out some policies it's been organized consistently but you know better to get that stuff down you know what the theme of it is how it runs there's bylaws it's governed and then the last part of what we sent you is just a recap of this year just a one page, two page brief who is there you know and the genesis of the bylaws and the structure really came this year out of more people wanting to have tents and be member and come and be vendors and be part of more of us so we really wanted some developed structure around that so that we could have something to both guide the committee and then we could show people that wanted to attend what the structure was as opposed to just saying know that the committee has decided so that there was some structure there so that was the real genesis behind you know first was the procedures on who could really vend and who we intended to have vend because of the historical significance of the event and where we wanted the mission of the event to be and then just you know the number of people that were wanting to really be there and apply and the intention of what they wanted to do at Morfest we had to say no to a couple of people for the first time for space issues you know and I think as the event it's you know we have hundreds of people go so you know people expect more fast I think more people want to be a part of it so and we had people write up to a couple of days before Morfest all of a sudden reaching out that we hadn't heard from saying hey can we come hey we want to do this hey we want to do that so we got to set up a time frame and all of that as well that's the the cost of success it's a great problem it's a great problem to have is there a copy of that here Liam why don't you call your chair for the rest of the year seriously seriously wouldn't be right without a full yeah we'll put you down we'll put you in the supply chain yeah so your success has created potential problems but you know as far as what we said who can who can't get here or participate I have not had an opportunity to go through this you know I got it this morning or last night this morning and but just looking at it I think we were certainly doing some more organization work just guidelines and I think I have to look down on them but you were here on this board I mean I think we have in town in general all right here's committees here's the other one as you saw tonight Steve had I mean Chris had a new person from the right committee we're not here to micromanage and say no this person can or say it's not that person it's kind of are you folks four or five you know started this and worked on it it's you know I will read this and we'll come back probably some changes or maybe I just have not read it but it'll be up to you guys to kind of force it and do it you know we're not here to pick chair people or member you know this is how in town it works I want it to be consistent with what we all do and then as far as the policies we'll all look at all the policies you know again I haven't looked at who you know who's a benefit or who can be a vendor here we'll certainly look at that stuff consistent recommendation for you and certainly probably take what you've got and again we're not I appreciate you guys are doing this so thank you for taking the time and I know from Leanne and all three of your four of you have been working on it for since Morpheus got done there's been a lot of texts and emails and phone calls and such and so I'm sure it's a good piece of work and I look forward to going through it and providing some feedback I think when you read it it will feel very much like Morpheus the event there's nothing in there that we're really not already doing or you know the intent of doing it's nothing groundbreaking it's really we're just writing down what's done in practice that way you know eventually the work that's going to be here and you know you'll have new people and it'll still be the same way the heart of Morpheus will not change it'll still be a community of residents and I think that's cool yeah absolutely and I think it'll also help the folks that you know the community tends that want to be a part of Morpheus and then any vendors that potentially want to be part of Morpheus to help guide them as well if they want to apply to be you know a so-called vendor or community tends so they understand the heart of Morpheus because I think you know we have vendors say well we want to come sell things at Morpheus and so that's what was time consuming to explain it's really a vending event it's a community event and so I think with a document like this and it's almost the beginning of it it's almost like a marketing piece to explain why we do Morpheus as well to help guide that conversation too when we do have to explain to vendors that it's not really what this is about right yeah I think the start of this was really it was a celebration and we want to keep that in mind and you know so it turns around just the dollar here and dollar there so we can keep things down and we want the space to showcase our community tends we want the space to showcase the RET committee and a matter of riders to showcase those things in the library and things like that and I think if you look at the recap and you look and see what community organizations were present I think everybody really had a chance in Hortown who really wanted to present to the community and they had a chance to be there questions next I know I looked at it so earlier and it looked pretty solid good job certainly a great start as far as budget wise what we'll do is we'll take a look at this within a month or so we'll get back to you just and then make a motion put it into our but we have any questions we'll reach out to one of you and if you guys are the same if you have any questions or anything like that just certainly we can all get it one thing that struck me is that I went through looked at activities that fakers battle toy with that what's with John my spoon just played in my kitchen that would be the last thing that went away John would go away we have to keep going one of us has to be Johnny Summer I think there was actually a comment on the Facebook that there must be rigged he's just I was like this is gonna get like pithy I was there when Sarah learned who she picked for the overall winner and she was like you're a kid to men or recounts like that and Lola so how does that happen anyway to see that good or is it like he is that good every time it's just a different version of a canola it was a really big yes they had like seeds and stuff on it right it was like hazelnut meringue it was great but it really was I was coming for him he never knew what was in it that's why we all like it that's why I need this one first anything else what do you have no honestly now with this stuff on do you have anything no I think that they pretty well did it they did a lot of the legwork I just yeah no maybe that's basically what I did during the building alright well thank you very much and if there's nothing else then we'll go ahead and move on I have one comment the rec committee doesn't have an understanding of their bylaws either so I came into the office and was directed to go to the legal cities and towns left a message last week haven't heard back but if you guys are going to review bylaws for this committee maybe I can save my time and whoever's going to do the work like all town committees should to your point follow the same process right and I think we should have that so you shouldn't have to go there so Chris let us take a look for it okay and if we don't we'll get it but yeah I mean we're looking for something uniform and brave for everybody I'm going to let you guys do what you do and report back and tell everybody you want to delegate just how it carries on in the future it's good I think there needs to be a structure we want structures as well yeah ten years from now in the world we want you to be able to know what to expect most of us to know what to expect you know thank you thank you you don't do you know? we're going to talk to you I can use it what's that? do you think I want you know alright so we got let's go ahead and move it forward with the library budgets I have handouts. Do you have them? Two page narrative. And then the... Ah! I didn't want to touch you in a time frame. Thank you so much. Thank you. So Jennifer Hill Library trustee and secretary. Second? Brigid. Brigid. Yeah. There's an email or there's an E in there but it's just Brigid. The T at the end. So Allison is sorry she can't be here. She works on Mondays. So I'm here and Brigid's here to step in and Allison down as the treasurer. But we thought we could just start with the narrative. The More Town Memorial Library is an inclusive and vibrant gathering space that provides access to robust programming, traditional and innovative materials and services. And so the two parts to this are the personnel and one of the parts we're wondering and this is not a... the number one here is not a budgetary number item but the idea of library and library director and assistant librarian and library service coordinator. So this year we'd like to change the titles of the library employees to reflect the scope of their duties and to keep pace with other libraries of our size within Vermont. So we'd like to change the title of librarian to be library director and to change the title of assistant librarian to library services coordinator. And the reason we were bringing this up now is we were thinking that when we look at the line items on the budget it would say library director and assistant librarian so that's kind of the timing of this request. We're going to talk about this line by line like when we refer to the position as library director so it would just allow some consistency there and I know I emailed about library services coordinator and people were like well who's that? So we figured we could clarify but that's the role that Nicole is fulfilling. So that and then our descriptions and other appropriate places we weren't sure where else you know Sasha or Sherilyn or the select board might come across it so we've made those changes within our trustee board and it's reflected in our minutes and whatnot but we just figured we would mention as a way to be consistent across the board and I'm happy to answer any questions you might have about that. So then number two is when we were looking at the library budget and when we specifically look at the personnel numbers the library services coordinator with the role of the town hall so for example the projected budget for the 2024 library services coordinator Nicole Salary includes the extra two hours $20 per hour as she's hired as the town hall custodian duties so then this is an increase to the projected salary and we were just wondering if you wanted that to be present in the library's budget personnel line or if that should be present in the town hall because they have separate line items I believe and I don't have access to that so that was just a question we had so we included it here in case that's where you want it to be. Yeah, yeah for that so if you're wondering where does that number come from but if you prefer you can pull it out and the 4069 for the year B within the town hall budget as long as we they can find it when it's time to pay the paycheck so whatever system works for you guys for that and along those same lines Corey our library director has increased duties of the town hall manager and we are projecting in looking at this when we say projecting the library director salary we mean within the 2023 year that there will be extra hours that she's been working as the town hall manager so then when we are looking forward to the 2024 salary and calculation currently it's 18 hours but plus the two hours for the town hall manager duties so that's where that the rationale behind that and then suggesting a $1 increase for the 2023 salary to 1 per hour so when you see those numbers under the personnel just wanted to kind of explain where that was coming from and that was all for the personnel thank you okay and then under any questions oh yeah any questions on that one so then within the operating expenses which is the remainder of the budget for all of the line items in the operating expenses we're asking for level funding for the 2024 budget the budget of these items fits perfectly with the daily operating costs of the library with current funding the library is able to provide access to current relevant resources and provide robust and engaging programming so the items that we are looking to be changed would be those three the building maintenance equipment and then that's combined and then supplies and materials so under building maintenance we found in the 2023 budget that the cleaning fee for the town hall was being taken from the library's building and maintenance line and that wasn't only the monthly cleaning of the space that included cleaning after rentals which if that is coming from the library's budget then that line item would need to be increased to cover that so kind of referring back to that $4,069 that we discussed with the library services coordinator Sally when they were doing the town hall custodial work and then the other question is if the cleaning supplies are also coming out of library building maintenance we would just need the funds to be able to support those purchases because currently in the library building maintenance 2023 budget doesn't have that built in so it's that kind of it's almost an echo to that same question is if that money is if you would prefer it to be in the town hall budget then that's where it will be or out of the library right there does that make sense it's costing the allocators and then the money exactly and then and also just the treasurer when Alice is doing all of the the work to you know it's the reconciliation the reconciliation of every month that's where it would kind of line up so if we know it's expected it helps with communication which all along supplies and materials these expenses are increasing due to the rising costs of goods due to inflation so that was the percentage increase in supplies and materials and I think that was a consistent 10% for those two any questions about the operating expenses I think okay and then when you see historical society on the bottom that's not a separate line item or anything we're just really excited that the select board is supporting the historical society's use of the old library building and at the August 21st meeting we see that the town offered to cover the $100 per month that would cover the costs of the heating and electricity for that use and we just wanted to bring it up to make sure that if that's within the library budget that that's what that is she says very officially so we just wanted to make sure to kind of finish that loop because remember when we left we said we were going to talk as the trustees so we were able to talk about it and we're moving forward with those arrangements so to close that loop out yeah because Corey and I were here to share about the strategic bridge plan and I think the historical society presented right after that so yeah included so to close that loop so we're happy to do it before that then he said ask me about that yeah so that's so that's why that shows up here um certainly no questions right now I mean I certainly might want to see a little flat budget or flat request that is good and as far as these other things supplies and materials you know the cost of goods but just reflecting that certainly I'm sure it's something that we won't go ahead and improve you bring up some good questions the board needs to take some time to figure out where we want some of the expenses to shut up whether it's salary or working or whatever she's doing just so that we can have it clear a lot we understand the expenses are there we just need to make sure it's clear where they are and because there may be five years from now different people so everyone has the same this is what's going on pay for from yes and we definitely want to make sure that it's clear from our standpoint as the trust needs to be clear from the select board since in five years it might not be those two individuals before doing it but right now we want to make sure that they do get competitive there before even in the future those positions do get separated out of that building per se I agree and I think we'll look at the recommendations for salaries we try to keep things for all the town employees for any or salary cost of living usually is what you're saying sometimes we do other things like just a salary adjustment and that's something that we usually look into I think we did the coal in April or May so if we look at something we'll probably give a cola in the pre-sets for other states we usually follow that in the last few years it's been six or seven percent I think is a little beginning I don't know what that will be but we'll come back and whatever that happens to be and then if it's not making up the dollar that you're asking for you can take a look at that and maybe do a salary increase if there's some justification for it and then we carry that forward from where we make those adjustments so this will clear up some of the emails I've been seeing about the coal's back pay so any which we've tried to switch in the last few years any of these coal adjustments we try to start right off in January so it makes it easier so there's no there's an easier other treasuring so they don't have to go back and make a retroactive salaries because that typically you wouldn't do that until the budget is going on until in March once the town approved your budget to be increasing someone's salary and then it's after that where we so at that point any of those type of increases are always retroactive thinking of the year of cost of living increase when we make a salary adjustment it's going from that day on that is not oh that's important I appreciate that so that we're going to do those usually the first or second meeting after the new select where it has been I don't know why it's just with history that's the way it's always been so we'll continue that and that seems to work and so any time you have with adjustments if you think we're at several times now I think paying the last three or four years we've done those adjustments like that so anything else you want to add or questions you have for us we'll let you come back in after we what we'll do is we'll go through and we'll let you know again anticipate not approving your budget you know we will once we're through it's usually not until the end of December before we're finally through everyone and we've gotten everything through and then we'll make a decision on the final budget at that point we'll reach out to you and let you know and if there's questions you have you know certainly if we go through and there's something that we disagree with or any clarification we'll come back and ask you we're not your surprising where you're what do you mean slash ten grand or something like that if there's any major cut or shifting around we'll let you know and you know we'll give you that was the question Alice and one of us to ask so thank you that would be great she wasn't sure when to know to hear back so we'd like to just get everyone to go through it we'll take your whole digest a little bit and then we'll spend a couple of meetings in December beginning of January just alright let's open these portions of the budget but is there any questions between now and then certainly reach out is there any explanations or we'll get back to you and let you know where those other pieces are going to be moved to whether we keep it because we'll be doing the town hall but some of you guys will get that all straight down people will know great awesome we'll good to see you all thank you thank you I'm going to knock over the mic I'm going to knock over the mic Bridget gets the long term award she came she was here to begin this meeting so I had to like leave before the meeting the meeting to have her get everybody laid down lay down lay down lay down well do you guys want to run to a lot of water go ahead nothing wrong though thank you guys oh no we'll take care of that thank you welcome sorry what is it can you close again thanks Chris it's alright so we heard anyone have anything that sticks out to them on the budgets or concerns before anyone takes it home and reads it the only thing we need to do is they pointed out nicely this is where are we going to put these changes figure that out as we go through the town hall you know figure out where it makes the most you guys right to clarify I think that's what we should do is try that if it's going to be one position we should try it on all of the salaries hopefully under one umbrella just for the cleaning part of it because you have the two hours we don't know which one is for we're just adding the salaries whatever they were saying it's library services I don't know let's talk to Cheryl I think it's just as easy as Sasha is saying just having a piece of how many hours do we have here we'll use this could code it just like the road there's stuff there on it yeah definitely we're all done you have a client you build that many hours for that client and you just stick it on the time sheet so then it's all going to payroll as one anyway you're going to put it into your general ledger you're going to put it where it needs to be so it doesn't matter it just matters in your general ledger so it seems like relatively small issues so we were getting to me for reports and communications and so let me start there so today I was in the last week working with Martin and now the star in Clark's it's not Clark's anymore it's a legion so Sean's truck we all know it's gone through another head that's gone so there's two things that we're willing to do um option one is do another head but it does not that doesn't seem like a good option because we've done free but that has to be not fixed and they're not going to do anything different it's still under warranty basically it's a problem right well look at that we're not the problem that's what I'm getting into good question good segue Don the other option is a new engine which is the option we need the truck needs a new engine yeah and now the question becomes who's who's going to pay for whose responsibility is this so Navistar which is international has agreed to pay about half so we're talking a $41,000 job um and there's also our half our half actually is going to be less our half no job is around $41,000 um it's put out to us that we would pay no more than $17,000 um and that includes the engine but there's also about $5,000 worth of diagnostic work that allegiance has done and Navistar international is going to pay that so and this is a six year old truck, six years, four months started this problem it was under warranty so there is you know I think if you wanted to have a lawyer involved um you could probably go down that route fight them it would probably cost you $10,000 as a lawyer and we wouldn't have a truck in a year and a half I think we're in a position where we need to move forward because we need that we need the truck I think allegiance needs to put some skin in the game because everything that we're getting is from Navistar which is the international so they're paying for half the motor and installation um and they're paying for the diagnostics so the place where we bought the truck is really like we're going to go to Skotfree um but we don't have leverage because we need the truck they know it but what I thought is I would at least make it a shot at it tomorrow I haven't spoken to Randy I've spoken to um local guy from international and I spoke to the regional manager from Chicago today so it's been working on and those guys and those guys are really good and they're trying to push Randy to do something as well but I don't know whether we'll get anything but what I would like I would like to get permission from the board to move forward with doing the repair at 17 and I could do some different tomorrow morning and get it less but 12 on that part just to call it if I get them to take the five it doesn't cost them five because they'll do what they have to do have we paid anything for so far all of these different heads it's been all some of it we did but some of it mysteriously went away so they if they do the head and that head goes again will they fix it? it's one and done so they do the motor job and the motor job doesn't work and it blows the head again are they going to fix it? I don't know that's a good question what type of motor if it's a new motor we should have a warranty on the new motor because it is a re-manufactured motor but it's what we call new it's not something that's bought out of a junkyard it's a re-man there should be a voice here but yes there will be a link go forward without a warranty on the new motor and I don't think Navistar actually it's money out of their pockets not coming from them so they're coughing up money to have it done and they're going to want a warranty too and those guys have been pretty good to work with when was this truck due to what was its life span? yeah another year or two but that may be one of the things where we look at it and you run it another year because you have a new motor and it has not it's sat for almost seven or eight months but it just hasn't been used so you either get a new motor you get a new motor then the time you can use it so maybe you get an extra year because I watched it get towed into the lot it was the last time it did but yeah I had Martin calculated though I want to see how much time we had out of truck it was between seven and eight months so let's save a little there is there any have they said that they could have it to us by no we know that so he actually put in order to get a date like that they had to put the order in for the motor so they ordered the motor today no to get that date you know so we'll but he thought he was going to have, let me check he was hoping to have it to me by six tonight but Jason Heckler right here hey Tom we're ending the late estimate shift date for the SRC engineering facility is January 24 this can be improved but it is worst case let me know if you have any questions so we're going to be able to have that go on later I'm seeing if Martin was talking about that so we'll get that intact he wasn't so keeping to ourselves tonight let's leave all right so there he said that's worst case it could get better there's no scenario of like trying to just no that was my last week that was my last week play and I couldn't because you wouldn't get it if you bought a new truck you wouldn't get that for a year right there's no there's nothing available nothing out there and I was hoping the the one that we purchased the western star we looked into that to see if I could get here sooner but it doesn't even have the body on it so it's going to be next spring for that one but I know this is probably the question of while they're fixing it or anything they don't have a truck we can use I was just going to ask the same thing it's a big question I will bring that up I'm not sure they're going to want to do that but maybe they would I do know that the guys have asked the state workers if they have extra trucks and they should not well they have international too so they're all broke down I'm pretty sure that truck was that last part of last winter too yeah a little bit so we can tell Martin that we've got some good news and some bad news good news is someone's going to get a little break they're not going to be working all the time bad news is because you don't have a truck or you try to work with them again okay well maybe we do the 17 and we get a longer truck hours too yeah that's what we'll do oh yeah we've got to get some we've got to get some choice I was thinking at least that way we'll go with the owner and then that's where we are folks so what do we make a motion that we authorize you to spend well up to 17 and where do we have to state where we're getting the money from no I'm going to ask Cheryl we might have some I think we can use ARC money yeah you can use ARC money how about capital reserve it's an emergency yeah we can use capital reserve yeah so we can we can do that and there might be I only had there was a few dollars left of the ARC stuff that hadn't been spoken for so see what's there alright so continue we make a motion we authorize Tom to the board the select board authorize $17,000 for the new engine up to $70,000 for a new engine for the international second man any further discussion I thank you so it's a good thing we have that doge is a little bit bigger truck that's going to get used a little bit more let's say let's say guardrail oh I guess over yeah as well as we thought the state is doing temporary bridges too you know if they just didn't think that was an option when they did their site visit or not that was so good man look at that that was my idea too I thought that was the best idea temporary bridge but I'm not the engineer and I'm not the one putting the bills so that was I think pretty much what I had like to get the select board minutes approved we I don't know when you went around asking oh yeah out of time so I usually have a bunch of stuff but I'm just going to stick with one thing which is I really am loving segueing into this after we just had this meltdown with the truck but to remind everybody we were going to decide about the construction manager for the program for the town hall project and the $7,800 that I'm going to need to work on and we need to find the way we have to find money but I either base it on that it's something that we borrow or something and then when we get this is just going to move us further along in preparation for the grants for the two big grants that we're going after the $500,000 record grant and the one for the library monies that are out there and so this is not a term to this guy doing construction this firm will do the construction we vetted out one firm dropped out so we vetted out two firms yes this firm will work with us as a partner in the project they will do some self performing but they'll also get bids from three mechanical subs heavy piece ups mechanical, electrical, plumbing and then they'll also work within they'll do the cost estimates that we're going to get as I recount what they do and then yes there'll be some work that they'll self perform but that'll be the next phase of the project they'll provide a hard number when we finish this design development that's what we're going to go with them we can then apply for these grants and then in the next phase of work this firm will be proud of that next phase of work with their you know their cost of self performing certain jobs and doing project management building the job this first 7800 is to get us to see if we're going to get any private grants no the first 7800 is for them to one board they'll start to work with the design team they'll start to get some of the mechanical pricing they'll start to say no do it they'll look at an item and say no you can do it this way and it'll be less money or we can build it this way they'll be proud of that process to establish the scope of work and then they'll price the scope of work so then we'll all have a hard number to do the town hall you know renovations this is what it's going to cost and then that's what we're going to be able to use this is what the lift is this is what the draft lobby is this is what the fixing the water mitigation stuff like that it'll all be broken down into categories but this is the understanding will be that we're not hiring them for the whole right this is no you probably would but no it'll just be this phase but it wouldn't make any sense not to but they'll be within that whole scope you'll still have an architect done after the design development they still stay on board in the next phase of watching, making sure it's designed or answering questions and all that and they don't just go away they'll still be using the same architectural firm as you would still be using the same construction we'll have to sign a contract with them just for this first phase no because they'll give you you'll get pricing for the it'll all be in the next pricing of the whole project but again it's just a matter of we find how we can fund it so where do you see us we're I guess in six months I'm trying to wonder we've been spending a fair amount of money on these things and when are we at a point where we can go to the town and this is we should be at town meeting have high drawings and a high price and probably even know where we stand with the grants they were the library grant they were supposed to be out this fall so now the word we're getting is it's going to be more in December and January and the same with the the application what we're trying to be is by not the end of October but as we get into November to have you know to be done with the design drawings you know and start to have a hard number of what it's going to take so that we can start applying for the grants so yes by town meeting we should be able to go here we are now I don't think you're going to be shovel ready you know by the time you know we shake out I don't think you'll stop the fall of 2024 probably the spring of 2025 by the time of January no I'm just looking at you know a point where we you know you know this here there's been you know in this we need to come to a point where we need cut bait or do the thing oh yeah no there's no turning back we're going to fish and cut bait we're what time we should go for these grants it's the only way we're going to pull this them off right and these people are essential to get us there they're there yes because I mean so far these big grants is not nothing the way we had hoped like the project out here you know we're on year six now or whatever the sidewalk we had issues on this side and then the other side so we have to we have to do that next summer you know so but we've got approval so I certainly wouldn't want to go to the town and we've got approval we know we have the grant right well no but it'd be nice to to also show the talent we're you know 80 or 90 percent of the projects is going to be done through grants I also was at a meeting today we have a group of people who are on the town hall committee or subcommittee and we're working on a capital campaign as well so there'll be a fundraising effort so you know reaching out to people in the community in another way and how they can participate so that's in the early stages of coming together so I'm not sure we'll be happy to get it or if there's a bit as I mentioned there's a way that it can be some monies that when we go forward with the grants and maybe if we get paid a percentage of it we can get paid back or when we do a capital campaign and we can you know hopefully be able to put the money back into the capital with capital funds yeah because we're all already got 104 percent over budget in the town hall yeah I mean the whole unfortunately we should go through and then we just throw on this I'm not sure I mean the other scenario would be we finish the design development we don't do the construction of the energy which has a lot of advantages as I outlined in that all of the time we have to go through design development have the final drawings and then we we put it out to a firm that will do the do an estimate for somewhere between $4,000 and $5,000 to give you a construction estimate they're just going to take the drawings and price them it's not going to be someone who's part of the team looking for the cost savings and the best way to build it it's just going to go just cost this much, just cost that much not someone who's going to go no you can do it this way and save that so will he they be going out and getting those prices then no, they'll be pricing it themselves and working with their trades that they work with getting prices like three prices for a little more mechanical or whatever and so as far as what would they do when you talk about their self work what do they do for self work they have a crew that does carpentry and drywall and demolition and stuff they run their boots on the ground working on the job they'll have a suit pretended there if they don't handle the job then they hire out they self-contract if they can't self-reform if they can't I can send you a whole thing about the firm what they answered and the RFP and stuff I think I already have I think I read that it sounds like it's either $700 $800 and they do all the work or it's going to be $4,000 to $5,000 and we have to do all the work well no well no they'll do the work of getting the numbers together but they'll work on one guy is just going to give you a hobby take a piece of paper and just give this a hard number the other construction manager person is going to come on lying to the project and work towards you know be working on those numbers you know putting it together and finding cost savings and ways to do it you know that's part of their partnership with the project so when we I'm just wondering if we hire them as the project manager what's their incentive to keep the prices down on the things that they self-do what's their incentive on their self-performing what their jobs are well first of all you'll have pricing what those things are and they'll have they'll have comparison cost but they'll also price it as well but they'll have a price from another sub okay that's but in this day and age we're so hard to get different trades the fact that they can self-perform stuff and will have cost you know a cost narrative it will find that's a better route because you know you can't do anything these days just maybe the market's going to change right here alright well I think for first phase it's probably more cost effective you know I just want to see kind of an end to it so that we can get to I agree well after this next phase there's an end to it until we have the numbers and then we start going to get to the grants and the capital campaign for those numbers as well so then we can go to different folks and say yeah this is what we need to you know put on the lexler's and say I already told you or you know the idea maybe you know people will donate and get their name on the mailboxes that we're going to be saving that they'll be down in the low level you know as a wall maybe someone you know there'll be some donation for if you make an X amount of donation you know a little mailbox down there you know maybe there'll be someone in town who'll say yeah well I'd like to have my name on the draft lobby they'll be a little plaque for that person or something you know I think there's definitely I think there will be support in the community that way that there's some people in town who will help you know who will donate to this it's good to hear alright so what do we have left for Arvin I don't know exactly know what it is he was looking at me look at you you're the assistant treasurer assistant huh? I said assistant so that's what you're going to answer I know that I mean this comes up all the time what we have left and what we've spent and the numbers seem to change or we don't get them I mean I would recommend that if we have enough we use ARPA for this and use the capital reserve fund for the the truck alright well I think there's at least 8,000 in there I think there is what was it 78 or 75 78 who's the firm is they learn and breathe they're out of brand in Vermont they're actually doing a couple of town halls right now they're doing a library town hall project there I mean we did a whole beddy floor who is the the other firm is Stewart Stewart Construction and you know going back and forth nail and breathe had the better pricing more experience I mean I'd love to send you our evaluations I'd just be nice to have those for record don't I okay so that it's just showing I'll go through it and make sure that the coffee's there so everyone has that so John why don't you go ahead and so I'll make a motion that we don't authorize the expenditure of $7,800 to pay for construction the construction manager Mailer and Nailer and Breathe is there a second think the rather all in favor go right what was that was that an eye for me yeah it was an eye alright and Don is right I'm sure that people will come forward it was a great event so yeah it was yeah were you able to attend Tom? good lots of lively talk yes yeah notice most of probably two-thirds were from more town oh you think? there's a lot more town was everybody on house from up in the row I actually sent it up to about 65 people I have an email to get people in town and it was great to see a lot of folks yeah it was good yeah but in the performance center it was good that was nice of them to come and play right and Andrew's meatballs his meatballs were good Randy's bread with them came out was great right folks why don't we go ahead I think we were going to talk about our pass I'll make a motion we approve the minutes of October 2nd any further discussion? alright alright alright so now we have old business we decided that we need to know how much we have or don't have we'll trace again when did we say when Dave was here we approved Dave on the board for that right did we say November 6th I don't know I think we did the 20th wasn't it I believe so I think it was the 20th yeah it was second meeting which one is it the 20th November what time would you like on that agenda? probably half an hour 40 minutes probably that will be long enough to be ready to move on after that in the next our next meeting though we can talk about road road bring out those policies again and just go over them and that will be good for the following meeting or the 20th meeting we'll say alright this is our policy on class 4 all of the DRP will not be there but it's something we need to present to the DRP that needs to be in a condition or something when they're allowing class 4 buildings that they need to sign off on or something that this is the road policies you know that's all we've got tonight and there's always there's been confusion throughout and that's why we played it off just in terms of also about meanings you know just to get back as we talked about you're going to update a lot of the scoping study for the sidewalk of shit scoping study for the sidewalk in Northmortown so the next step would be on hopefully on November 6 unfortunately I thought I was going to be able to come with more information today but the meeting that we're supposed to have last Friday cancelled and now the next meeting is this Friday but I know I did get an email from Emily Lewis who's with the boys in the canyon it's called Alternative Meeting and it's going to be here I thought maybe we could try to have it over this is just a flyer it can get changed they have it down to 6pm but when I'm at this meeting next Friday I can tell them what time how long are they going to need for it to I think it's like the last time when they came to have an hour 20 minutes probably maybe 6 6 or 5 we had the open meeting right after general public comment so I'll just tell them 6.10 or 6.05 and it's going to be North Morkown Scopic Study Alternative Meeting yeah I'll send you this what they said they said you were coming back and if we I know there were names that were people were here if we can reach out to them and let them know and also the gal that was that came here requesting Jennifer Durant but she's on the yeah get it to her so they can she can maybe send it out and I'm also going to touch with someone there who lives there who I've talked to about this already because they're trying to just put that letter and work with their excellent speed so I'll communicate to her so we just so everyone feels like they're input involved I'm going to work on that this week so that they need those little babies in here I didn't realize she was co-principal with Wayne yeah who's that Jennifer Durant co-principal with oh really cool um and Cal you're still working on the coordinates or whatever for the buggies right anyone else is there any new business or anything else that we need to address tonight well I haven't given up on yet every time I'm going to find there hasn't been anybody there but what happened to the folks who pulled me far and couldn't do what made me so I'll try it this week yeah I thought about that again so I'll be about there I wouldn't play there the other day and they were out there they must have been talking about it because they were standing and they were pointing this way and they were like I'm not stopping you're like standing sleeping yeah because there was like three or four when they were out you know they pointed at things and they were looking well it's pretty close to when it's winter anyway so we're not going to have the option and I think if they're out there it's just as I hear them yeah let's say a little bit so we have some warrants and stuff to sign there so I know we've got we need that thing for you tomorrow I know it's a while before I can send the draft no I I'm sorry this is Carol Chamberlain that's trying to sign that okay I think we're really lucky on that to be able to get someone who knows what they're doing who yeah so quickly I mean I know I know I know I know I know I know I know oh yeah if you can sign that I'm sorry I still won't get a sign I just there's two places that needs to be signed but there's no I've got nothing to add there's no place for warrants because they don't have it there's stuff to sign here just say you decline on your wrist it's worth it I'm sure it's going to somewhere else it's number two I don't have one but it's up to 10 yeah Sasha, thank you it was just yeah, it had to work for me you know I'm not any answerer you put you can either put part-time or seasonal employee and let's see I know there really isn't a good answer I don't know I would say it really should be I have health care coverage that offers hospital and physician services my coverage is provided for Medicare that's terrible it's a third one it's a third one down there where's derby farm John, do you derby farm what's that is that older than maple yes from the intersection of the road with maple would come which is over towards heart with that yes, right okay I mean it's fine with that I just kind of like to know what these places were why is it yeah is all of us dude could you put yes on the 18 if yes stop please sign the bottom of forms I didn't get that do you have any idea why she put an X on it no it could just an error no, she put it on Donna I wish I was on the 18 but I'm lost so cross that out I'm going to cross it out please correct our error on that because you know, you've signed and you certify it's true and the best I know so I'm not sure if I understood that right or agree with this so this is excuse me folks, I'm going to bring this up here so this error is in admissions it's for the Dana Jenkins life of state it's changing from 275 to 250 and it's because they lost quarter of the year renting the cabins due to permit court case yeah so they're saying the value of the property went down oh, Dana Jenkins, it is DKA1 well you know that but I don't get where we would these was this because these things had not been assessed right as rental units right how can the value of them go down right this value is still the same that they rented around so I'm going to say no to this and the thing is it's as if they were first so if they were, weren't there many of them in the summer and I don't think so so yeah, that's as if they were first so which would be towards next year's if it even mattered but it doesn't matter so then you're not going to go because it raises the value of the building right and you're not going to go back next year and reassess it or are you from right well, we rented it five times so now it's worth this much now we rented it 20 times yeah, but the rental was the value of the property no, it's not like business personal property it's a decrease in the value of the property because of our court case because they didn't have a permit because they didn't have a permit for anybody to live there but now they do but now they can rent it but it's as if they were first so as if they were first they did not and that might count we might even consider it but at this point so if you buy a piece of land and you get a permit in June to put a house on and your house is done you're not going to get taxed on your house until the next until as of April 1st so the following year if we were going to give them a waiver it would be next year for this year's taxes but it's irrelevant because it's not quite frankly, I think that takes a little bit of the frank, if you rent a property because apartments are worth $500,000 whether they're vacant or not still a price of $5,000 quite frankly, I don't you know, I guess they can always do what they want but they may have not been happy with the court case but I think they got treated quite well and the select court really did them right and so I think them trying to nitpick like that shows that I guess they did not see what we did for them oh, I'm sorry, this is going around yes, no good deed should go on how do you do that no, I'm glad that we brought that up because we just but I like to read them to make sure that we're fine yes the greater the greater we people don't understand that at the time yeah, I think maybe they just may need some listening now if they had, if we were to have the tax on business personal property that would be a different matter because simply the value of the property right, and we appreciate the value of the property on what they're getting out of the rectangles I mean, I looked at it on like Airbnb and it's business personal property tax there's no explanation to that whoever came up with that and sent us we'll send them an explanation oh, no, I don't know mission denied basically right we send it with some reason what do you say at some point I would like to have an executive session for myself with you guys not tonight because it's so late but I'm going to come for so many fuck you dope John Callahan this one actually doesn't have any media so we can plan that for our next meeting let's do it it's better at the end so we don't need to kick people out and if you want to send anyone or send us a little recap of what you want to talk about please it is a please probably you have right here really? she daughter going to have what she's doing now no I take over as treasurer and I have no assistant going into well you have an assistant yourself how many hours to work going into second quarter tax payments second quarter sewer and water payments you guys just aren't paying enough that's the thing we're not paying enough obviously not because otherwise people would be clawing on the door and getting it I mean you get awesome retirement because it's dealers I'll look into it maybe that's something you give up you work 7.30 to 4 Monday through Friday 7.30 to 3 2.36 7.30 to 3 on Friday automobile are you like that? no crime is the only one we just cut a check for $6000 $7000 if I take the job that's how it works that's not me alright everyone thank you for everyone's time I appreciate it if everyone's all set I'll make a motion to adjourn all in favor everyone be safe going home who's that Callie or John John who's that kid John