 We got you, so before the meeting to order again, we met at 6 o'clock on Chapman Lane, and so we'll continue on with the minutes of September 18th, 2018. Is there a motion? Move, we accept the minutes subject to modification. Second. Page one. Page four. Page four. Hearing no corrections or anything else. All those in favor of approving the minutes of September 18th, 2018, say aye. Aye. Aye. Any opposed? One abstention? Enjoy. This is time for public comment, so if there's anyone in the audience who wishes to make a public comment on any issue, this is your time to do so. Seeing no hands raised, we'll move on to the Verizon Wireless lease of the Old Brick Church. And Rick or Erica, who's going to lead off on this? Very good. And then we have people from SAI as well. So the town's been approached by Verizon Wireless with a proposal to install, sell your antennas inside the steeple of the Old Brick Church. It would be part of a lease agreement where the town would receive $24,000 annually for that space. The antennas would be inside the church steeple that wouldn't be visible from the outside. There would be additional control panel equipment that would need to be located inside the Old Brick Church. In your board packet, there are some conceptual plans with these pieces diagrams. The Old Brick Church trustees met last week to discuss this proposal, and the trustees would inform to one of them at their level. So at this stage, staff is seeking consensus in the board whether this concept is something we should explore further. And if there's consensus to proceed from the board, we would work through a legal agreement, have the town attorney review it, and take it to the board to get into more of the finer details. And we've met with these folks a few weeks back, and Rick has some questions that we've worked through a little bit and some other issues. One of the questions we asked is if these cellular devices are put in the steeple, does that increase or decrease the likelihood that the steeple might get hit by lightning? Another, and this may be a bigger concern, is what kind of physical changes might be required. We know in our through our discussions that from the exterior, it'll look the same. But you may not be aware of this, but before it got hit by lightning, we had actual louvers there, and we had problems with rain. In fact, there was a plastic swimming pool that used to sit up there and collect some of the rain as it came in. The pool might still be up there. It survived the fire. But in order to prevent that from happening again, the louvers that are up there now are fake. There's wood backing, and then the louvers are attached to that wood backing. So we know that water can't get into that. It also prevents sound from the bell, if the bells are wronged from getting out. It's kind of a muffled sound if you ring it now, versus real louvers. But in any case, those aren't great for cell signals. The way we currently have structures. So we'd have to come up with some sort of alternative. And if I say we, it would be the, we'd expect the Verizon would be coming up with the alternative, and it would have to, we'd have to be assured that it wouldn't allow rain to get back in again. It would be visually appealing if we wanted to. Well. Period, right? Well, our expectation is that visual standpoint, it won't look any different than it looks now. From the exterior, I should say. Interior, obviously, is something different. The interior would just be in the area that most of the people don't go into right into the tower there. So is there any concern with structural or electrical delivery? Because that must use, doesn't it only have old wiring, or has it been updated? That's a more technical question. The Verizon is here, so we're representatives here. So they might be able to answer that. But there is going to be some auxiliary equipment that would be part of this. And we have, the boiler room has a lot of space in it. And I guess there's a way we can put all this equipment in that boiler room. The boiler used to be quite a bit larger than it is now. And does something want to generate or something on the site? Well, this question. So anyway, I just want to give you a flavor of some of the questions we had on a preliminary basis. Obviously if the board is interested in pursuing this concept, we will continue our review of the draft agreements. And as Eric said, we'll send them for legal review as well. But right now we're just looking for concept before we start spending more staff resource and legal fees. So anyway, why don't we ask the gentlemen here to address some of the technical pieces. The table. Introduce yourselves for the record, please. Yeah, I'm Andrew Davis with SAI, Real Estate Consultant for Verizon Wireless. And with me is AJ Lamfair. He's RF engineer for Verizon Wireless. Did you have a presentation? We're just waiting for us to ask questions. I think the bare bones have been laid out. I can give a broad brush stroke. We are seeking to lease space in the steeple of the church. Two center lines worth of space for antennas and associated remote radio heads. To run that, we'll need equipment space, which is proposed adjacent to boiler room in the back. And it's approximately an 8 foot by 10 foot space. We will need to cable between the equipment and the antennas. And by locating in those two locations, we should be able to bring that up through the large open space above the church over to that steeple area to get the fiber to the antennas. And the terms were correct. What was presented, it's $24,000 annually to be paid in monthly payments, 2% annual increase. The time of commitment Verizon seeking is 25 years set up in an initial five-year term with four additional five-year renewals. Any other improvements having to be made to the building like electricity or structurally? We will have a structural analysis done. So we need to make sure that it is structurally capable. It's a benefit to us that we've got some fairly modern construction to work with, and we actually have plans. Many of the times that we work with a church steeple, we don't have as much to work with. So we will need a structural analysis to show that what we're proposing meets engineering standards. Terry, if I could, just since the fire, the steeple's all been rebuilt. It's got structural steel and everything out there. There's nothing old construction, so. All right, I didn't know that. Okay. Electricity, I imagine that must have been redone at some point as well. It is. Verizon would seek to be direct meter, but we would also have our electrical engineer take a look at the plans and update with any changes that would need to be made for Verizon's use. That was a concern that the brick church trustees had. The locating the power units or whatever they are in the back where the furnace room is, puts it away from the sanctuary upstairs and also away from the basement area downstairs. And so one of the concerns was, well, if there's a problem in the middle of a wedding, what's going to happen? But even then, they can access it from the rear of the building and not affect anything that's going on in the upstairs sanctuary. So it seems like in the unusual circumstance where they need to access in the middle of some activity there, it seems like it would not be a major disruption to whatever activity that is. We'll have the engineers take a look at the amount of space there together with the equipment. It's fairly open space. So we'll see if it will need any further age back. I've seen a number of these sites where it'll operate just fine like it is. I'm anticipating that to be the case, but I'd like to see the engineer and come back for that. One important point is that this power and everything as part of their operation would be separately metered, as I understand it. That is our preference in the agreement. There is a provision in the instance that we cannot be separately metered. There is a provision for the sub metering where we can pay in advance as rent, money attributable to electric. It's strongly preferable for both parties that we be directly metered. In some instances it's not possible, but in most it is. In the upstairs room where you're proposing to put the equipment, right now there's some limited storage up there for a couple of organizations. And do you think that that would affect the ability to store minimal amount of stuff that's already there? It will. The 8 foot by 10 foot that we're anticipating leasing will have equipment in it. And the opportunity for storing some of that stuff in that space will be diminished or removed. There's some other space, though, in the boiler room, isn't there, Bruce? There's sort of like two rooms up there. One that's very open, and then the boiler room, which is the door. Yeah. The boiler room is fairly open. I'd be a little bit concerned about all of the storage there because there's a boiler room, but I think certainly some things could be stored. Okay. And currently there's cell phone coverage in the village of Williston is a problem for some people anyway. Will this help the coverage? It will. Verizon does not want me to spend their money frivolously. It's been a long time since I've heard the words, it's only capital. So the site is needed. It will help. More people doing more things with more data. And if Verizon does nothing to bolster its existing network, it will continue to degrade. So we need to continue adding sites. So this will be a very helpful site in a very well-positioned location. There is a site down the street that's also being used, but not by Verizon. Oh, that's right. It's a different company. Yes. I think it's, what is it, T-Mobile or whatever. Any further questions? We talk a little bit about liabilities. You know, one of the concerns, and I have no idea how legitimate of a concern it is or not, but this is a gathering place. A lot of people end up there on a fairly frequent basis. So are there health impacts of locating an antenna right above them? This site is maintained in compliance with the FCC regulations. So it is fine within the rest of the church for the general population to be there is no issue. We have sites all over the place in similar type instances. We have a site over Task Corner and fake chimneys there, right above a main shopping area that people are in and out of all the time. And we have sites in churches similarly all over the place. The one thing that we will need to do is we will want to make sure that the access up into the area where the antennas are actually housed is restricted to authorized users only. And we will want to make sure that we have a maintenance plan so if there's any work that's going to be performed on the roof adjacent the antennas, that we be informed so we can shut those antennas down. We can't have people directly in front of the antennas. The balance of the building that's used for the public ingress, egress activities, it'll comply with general population requirements. What's the danger of having somebody directly in front of the antennas? I am not an engineer. I understand that it's not a good situation and it's my job to help prevent that. I know for example when our clock winder has to go up in the clock tower for the Federated Church, there are requirements that he notify the company. Most workers follow a six minute rule. Workers that are trained to be in those environments, it's often a six minutes in that environment, six minutes out, but it requires certain training to work in those environments and it's best to know what that environment is and just have a policy where it's shut off in the instances that somebody's there that's not trained to be in. So essentially what we're looking to do is the access point to get in there, make sure that there's appropriate signage so that people understand that there are antennas that are functioning and also make sure that any workers that perform work like on the exterior of the steeple are aware so that we can shut that off. The antennas themselves are actually up in the steeple generally we wouldn't hardly, it'd be very, very rare that we'd have anyone up there but there could be examples where we'd need to do some maintenance or something so we'd have to just make sure we coordinate that. How far from the steeple is that an issue like if you're working on a tree or dropping limbs off, are there any trees left around the... Actually the big tree that was close is gone. That is a question let's say someone is on the... We have a balcony area in the sanctuary that's a little bit closer, you know, is that... Underneath the antennas there's not going to be an RFE issue. It's when you're directly in front of the antenna because it's a directional panel and the RFE is being transmitted forward. You can stand behind the antenna with zero effect. It's when you're standing in front of it you're actually in front of the transmitting antenna and that's what we want to protect from. Yeah and we will, as I mentioned in that meeting I can have a third party report done that demonstrates what areas would be required for us to be notified to shut it off so that we can incorporate that in an RF safety plan so that we have the ability, if you have workers so they can understand okay are we in it or out of it and do we need to shut it down. And it's a pretty simple process to coordinate shutting it down and I've recently gone through that process with an educational institution in the state and I can ask for their permission to share some of the correspondence on that if you'd like to see it. It's pretty much a series of emails that let folks know when it's... As long as there's proper signage in the area I think that would be the key. So the takeaway is these types of installations are occurring in a godzillion places across the US. A lot. Basically, okay. Somebody mentioned the concept of emergency power. Will you need a source of emergency power? We would like when in this instance I think we're able to design without it but our strong preference is to have the ability to back the site up. So what would that mean? It's... There's three different levels. There's some battery backup that's generally included anyways that'll take it for a certain amount of time and it would even in the case of a generator would be required just to get the handover time to the generator. A generator would be another layer like a fixed permanent generator or another alternative is a plug located where in an outage we can bring in a generator plug it in, back it up. That Verizon's discretion if they need to back it up in those instances. So has that decision been made with this site yet about the need for emergency power? I still have some finalizing of that but all indications are we might be able to design this without it but it's still the preference to obtain those rates or at a bare minimum have a plug. We might have a problem with a separate outside generator but a plug is certainly... I'm sure we could work something out on that. Just thinking, I mean I get it if there's a power outage and the wedding's going on there's going to be affected by the power outage but on the other hand I'm not sure they'd be thrilled with the generator going on at the same time. We have other concerns. There's some homes nearby. In addition to that it's quite a historical thing. What we're proposing really can blend in very well given that that steeple's been redone and that we can replace those louvers within our transparent louver but we also have to pass this past the State Historic Preservation Office and I think what we show today would pass muster. The generator I could see them raising an eyebrow to and having to find... Then my last question is if there is work that the town needs to do on the steeple in the agreement will it trust who's responsible for removing the antennas and that type of work if that's necessary? And the reason why I bring this up is because of the work and deals with structures that have antennas on them and those municipalities that don't have a clause that addresses this sometimes are rootfully awakening when they have to do something like paint it and find out they have to remove, the cost of removing and reinstalling the antenna so I just would like that to be addressed as part of the agreement. Does that make sense? It does make sense and I am aware of those issues on certain other sites. On a particular site, luckily I think the opportunity for conflict is more reduced than in other installations that I can picture. However, I get the town not wanting to have the tail wag the dog in the sense of maintaining its property. I think we can probably find a way to do that and maybe incorporate that. We just have to make sure that we have the opportunity to coordinate that and once this is functioning, shutting down for certain durations can be undesirable. I get that, yes. Given the newness of that construction and the unlikely nature of it to be redeveloped in some different format, a developer frequently will deal with a redevelopment clause because some use might supersede another with a historic building of that nature, I would assume that it's less likely to be redeveloped in its entirety unless there's a complete casual loss of it or something. But we can work on that concept and make sure at the end of the day you'll either approve this or you will not. That's a sticking point and it won't get approved. And Rick and Eric, you understand that? Okay, great. And Bruce too. And I get the concept. And find a way to either get that to work or understand that we won't. Other questions? If not, then do we have consensus to go forward with the concept and then to be brought back before us before it's approved? I'm good. Good. Thank you very much. Thank you. A few minutes before the public hearing starts, let's go on to number eight, the vast agreement. And Rick, are you talking about that? This is an annual agreement between the Williston Hill Hawks Simmobile Club. Public lands permit simmobiles on trails that cross townlands. Select orders approve this subject to conditions suggested by the Conservation Commission and Public Works in the past. And your packet is the agreement for this upcoming year. I checked with Moonland to Scott, the conservation planner, what's changed from last year's agreement and very, very minimal, maybe a few commas and non-substantial words here and there. So passing the board for a motion to approve this agreement authorized. Questions for Eric? Then a motion would be in order. Move to approve the use of public land by the Williston Hill Hawks and the Vermont Association of Snow Travelers and to authorize the managers to sign an agreement for section 2018-2019. Second. Discussion of the motion. Just that they used to come in and ask in person. Yeah, what happened to that? That's true. A long time ago. What's that? The Hill Hawks would be here in person. Right, I remember. The only other thing I'd say is I noticed that they don't have a president, they have a master. That too. I was actually wondering what his name is because there's no printed name. So I can't read that. It's underlying Hill Hawks master. Kind of like it. We can figure that out. At our next time we have a select board organization we should decide if our chair should be called the master. That'll be the rules of transmission. Second. Discussion on the motion. If not all those in favor of the motion say aye. Aye. Any opposed? No extensions. And we can go on to item number 10, the credit card limit resolution. So Eric, you're doing that one too? Yep. So requests for the board tonight, our current line of credit with our business credit card is $7,500 from People's United Bank. That's allocated between two cards, one held by the finance director for general administration has a limit of 5,000. Others held by Marty, the library director for $2,500. Request is from the fire department. This additional line of credit increase of $2,500 would be allocated to a card for the fire department. The chief would control that card to authorize any staff to make purchases. The practice that's used in other departments, I talked with Jennifer Cannelly, the finance director today. Someone uses the card. They have approved purchase by the director. Receipts are collected and that card is reconciled at the end of the month. People's United Bank that has our business credit card requires the board to pass a resolution and that resolution is in your packet tonight if... Questions for Eric regarding the recording? I'm totally okay with the idea but I'm just curious what type of purchases would they be using the credit card for? I think... I didn't spoke to the chief directly about this but I think general supplies and be some things that they need to order online that may be more expeditious to pay with a credit card. I can't imagine if it's in the $2,500 limit probably no major piece of equipment. Sometimes conference registration or workshop registrations are handled online and you need a credit card for those so that's another example. Any further questions with the context? As recommended by our finance director, yes. Okay. Any further questions? The motion would be in order. I'd move to adopt the resolution as presented to you. Any discussion on the motion? Very none. All those in favor of the motion say aye. Aye. Any opposed? Let's move on to financial management questionnaire and that's something that Deb has prepared for us in the last several years. The board has a copy of that in the packet as well and this is required that the town treasurer and state statute complete this and the board has given a copy for review. We just asked for a motion to acknowledge this. Any questions for Eric? Regardless. In Deb's letter memo to us she mentioned something called the CC SPA as requested by the town manager. What is CC SPA? Sending County Public Safety Authority. Okay. Thank you. Any further questions regarding the questionnaire? You're a quick good pickup if you're right. Sending County PSA, Public Safety rather than PCA. No wonder I didn't recognize it. If there's no other further questions then the motion is in order and this one too. I'd move to acknowledge receipt of the financial management questionnaire for fiscal 2018. Any discussion on the motion? Hearing none, all those in favor of the motion say aye. Any opposed? So now it's just about 730 and we can go to the public hearing of Chapman Lane discontinuance and we do have a resolution that we passed back on the 21st day of August and part of it says it resolved that the board will meet at 507 Chapman Lane to examine the section of road being considered for discontinuance at 6pm on Tuesday October 2nd and further resolved that a hearing to receive comments on the portion of Chapman Lane in accordance with Title 19 of the Vermont statutes to be held on October 2nd, 2018 at 7.30pm. So we are in the public hearing part of this and Rick are you going to lead us off just with the what we're doing here tonight? I'm going to let Eric have a good job and we'll keep that. I think we've hopefully right off in the site visit earlier by now but this is required in state statue whenever a town is going to discontinue a section of a roadway is to have an opportunity to have a public hearing if there's any concerns from the public regarding the town taking that step. So this would be about 150 feet long section of roadway. The board looked at earlier this evening. It's the end of Chapman Lane the town's it's still a Class 3 town road the town's been maintaining for a number of years by contracting out the plowing work and this would the town would give up its property rights and they would go to the adjacent landowners if the board moves to discontinue this section of roadway to see then. Thank you. So are there any member of the public here tonight that wishes to make a public comment regarding the discontinuance? Yes. This may have been on the board room when this first came up. It may have been. Perhaps Attorney Roy could fill us in on In Ray Bill and the trouble that he caused with that person. Oh. Ancient roads issue. If there are there's no one here to wish to speak on the public hearing then the motion to close the public hearing is in order. I move to close the public hearing on discontinuing a segment of Chapman Lane. Is there any discussion on the motion? All those in favor of the motion to close the hearing say aye. Aye. Any opposed? We'll consider the discontinue in the section of Chapman Lane. Are there questions for Eric or Rick on this? Just one minor thing Eric, in your memo to us, you mentioned it's a 1, 2, 3, 4 paragraph down. Last sentence, it talks about a loud under its next flood measures permitting. Could you explain that? That was the permit provided by ANR. It's the upcoming It's a permit from Chris Bernal, three bags engineer. It gives us permission to get that call work when they're new to work. Okay. Expires December of this year. Stream alteration or whatever permit. Under next flood measures is the way he gave us that permit which means to get this done before a flood happens. Oh, okay. So they want it done sooner than later in other words. Okay, good. Thank you. Any further questions? The only thing I was wondering is with this road discontinuance, the reason is because there's one house at the end that acts as a driveway. But what are our rules around this? Do we have any rules or is it just a practical matter? In other words, if you have a road, a dirt road in the town is has the right of way or owns it and there's only one house at the end of the dirt road. What's different between that and this? And if the homeowner doesn't care, I mean, and we get it off our books, I mean, I think it's fine for me, but what's the difference between those two? In other words, what precipitated us to want to do this? You know, what occurred that wanted, you know, in which we chose this road and said, well, we want to get it back to the homeowner? Well, we're going to do it anyway. I guess I'm not 100% sure I understand you, Chris, but I understand that the town owns the property, right? The current roadway. Is that true? Right. And of course, because we own it we have to maintain it and most of our maintenance costs have been for plowing. Sure. And we have to hire a special contractor because our equipment doesn't fit down there and the contractor has to plow the full length because they can't plow that short section back up and it's just not practical. So that's one part of it. The other part of it is we do have to replace the culvert and if we continue to own it for the next 50 years, we'll have to replace it maybe more than once. So it's a lot of potential liability and then the third piece is it's sort of still a road so we have to bring in gravel for that little section and as the gravel gets washed out, you have to bring in more or so. So is there a thought that one house on a road invalidates the towns maintaining and that's what I'm trying to, that's the point I'm getting at. It's not the, it's what caused us is because there's only one house on that road versus you saying well we're going to discontinue working on wildflower circle because there's only 46 houses there and we like to have 50 houses or else we don't want to, you know what there's one house, I understand the practical matter but what somebody else asked me this question so another residence I'm trying to understand I think maybe Bruce has a better answer but I think the fact that it is one house does make a difference. If there are multiple property owners with the potential of other houses that also might make a difference. So that doesn't exist. Not in this one little section. It's the only location in the whole town of Wilson that is like this. We wouldn't have this issue on any other property. Okay. I could, the way I look at it, I mean it's very consistent with that is I could see a situation where there'd be one house at the end of a road and we'd want to maintain a piece that maybe has a turnaround, maybe to access some area that the town for some reason may need to access the piece with this property and tonight really reinforce it. The piece the town is giving up truly to me feels like a driveway. Not a road. It just, you know I have a hard time saying the piece we're giving up is anything but a driveway. It certainly looks that way right now. The way it's been overgrown and I mean a driveway with a covert but Okay. So it's basically just the practical matter of and if the if the homeowner didn't want to take it over would that, what would that do? Would that present a problem for us or could we still discontinue it? I think that action you might have someone appealing that to the courts in some fashion which is why we've tried to work with the land batters so that that would not happen. You can give that land back without any Oh, okay. I didn't know that. And then the other piece to this and correct me if I'm wrong, we will be losing a little bit of money that the state gives us for this piece of road but the cost and liability of the maintenance that needs to be done, I assume exceeds the benefit we receive for maintaining this piece of class 3 road. Bruce would have a better sense but I suspect it is even close the cost of The cost of In fact when we did it before but if it's so minimal we're going to be ahead of the game because we're paying $40 a plow trip Okay good enough $40 that's all that we have to pay personal trip go out there and plow that for $140 I don't know I'm sorry I've got that memo from 2011 believe it or not and class 3 roads receive about $1495 per mile so right thank you yeah all right thank you further questions the motion is an order I'd move to issue an order of highway discontinuance for a portion of Chapman lane second discussion on the motion I just want to verify we've not received an objection from the invaders did I say their name correctly we've not received any communication at all we've sent them registered letters we've sent them unregistered letters we sent them emails we've called them I think on the phone we didn't call them on the phone and we did prior to the warning of this we actually met with them though and they seemed to be fine with what we were proposing they weren't agreement with in concept and we drafted that was a good meeting and they didn't have any issues raised at that time thank you further discussion on the motion all those in favor of the motion say aye I opposed the abstentions so we're down to the regional planning commission we have Chris Roy the president of CCRPC and Charlie Baker the executive director welcome both of you down to we've been saving it for last right you know it's the best part saving it for last right on time thank you very much for making time on your agenda for us we appreciate it and so this is really I think of these as a little bit of customer service calls the town is a member of the regional planning commission you've appointed Chris as your representative on our board who's now our chair in his third year as chair and so really partly I'm looking for any feedback about you know our services to the town positive or negative things we can improve on but also just to kind of check in and see if there's other things we can help the town with I think you got our report in your packet the first page is really background what the regional planning commission is made up of municipalities plus some sector representatives if you will and a little paragraph about our budget which is primarily federal and state funding about I think it's 7% or 8% is municipal funding leverage or return on local investment and your appointees on our board and committees right now and Wilson is a very active member not just with Chris but also at the technical advisory committee the planning advisory committee etc the clean water advisory committee so we have a lot of interactions with your staff at least on a weekly basis I would say the next two pages and I think this is the longest list I've seen as I've gone around the county for better or worse I don't know if it's good or bad but probably multiple dimensions to that but is the list of specific projects that we've undertaken in FY 18 with the town of Austin I'm not going to read all these individually but definitely a lot of transportation studies looking at traffic comming or sidewalks looking at your impact fees looking at transportation improvement district around exit 12 and then some water quality things emergency management things the municipal roads general permit happy to answer or try to answer any questions or feedback on any of those efforts yeah sure so I just had a quick question I was looking at the different traffic studies you've done and I notice you know something like Brennan Woods cost us I'm going to go I can't find it right now but off the top of my head like $15,000 and then Maple Street cost us $30,000 now maybe it's just dollars to date or something but it just seemed like Brennan Woods that's a big area to evaluate and then Maple Street just a little tiny thing and I was just surprised we I would have thought they would be the other way around I guess in terms of cost to us it really depends on what the study is looking at and so I'm sorry you were looking at the Brennan Woods for $15,000 what was the other one Maple Road yeah and I think the traffic calming one you may have just been a little bit less as we look at traffic calming issues as opposed to when we're because that's within the right of way when we're looking at a sidewalk study we may be getting into issues of right of way and more design aspects really to the sidewalk but I think it just kind of just depends on the scope so lots of these we don't fix the cost at the front end we're asking the engineering consultants and say you know give us a quote how much would it cost to do this scope of work so that's kind of how it turns out and just for clarity's sake because it's not clear in this the town is only ever paying 20% of these costs right and understand that we get benefit from the but so how to so the contract amount for these different studies is the number that's in there yeah not what we've paid out right that's the 100% cost of the project and you pay the local match or 20% of that just wondering if we have any standard for this seem a little upside in terms of if I ask my staff like they can ballpark it a little bit but it's always gets refined when we actually get the specific scope of work in front of a consultant and it's very location specific and I and I've looked at both of these and I think it probably has to do you'll recall with the maple road study they were looking at sidewalks on one side as opposed to the other and where driveways were in the like whereas the Chamberlain Lane Brennan Woods was more purely how many cars are going through how fast are they going and what can you do about that so I do think there was more sort of engineering design like work that was done with respect to the maple road report I know they at the end they recommended nothing I think to do they don't do anything in maple and then they are doing things on at least I think we're doing things maybe temporary to start on Brennan but thank you yeah no problem before we move off of this can you talk a little bit about the real time traffic information project yeah so and and this is listed under willison you may ask why county why well it's not really county wide it's five specific corridors which include 2A and 2 which is why it's it's captured under your town report but you see it's you know a million bucks or close to it and a lot of that was testing and then we did four other corridors and it's really devices that are I think monitoring bluetooth activity at this point and really tracking speeds and travel times from point to point and it's really going back into v-trans traffic control system so a couple things with that one is to put to be able to get traveler information out like if a crash were to happen you can get that information back out to the traveling public in the ways of v-trans that might be a message board it could be text you know radio all those communication tools but that's what it's intending to do so this is you know early on and some of getting more technology out on the highways I think another project that's not listed here that we didn't really do but v-trans did was upgrading the signals along 2a to make them more recent technology and more adaptive and responsive to actual traffic conditions I think we're going to see a lot more of this kind of investment as we try to use the existing infrastructure more efficiently and just I mean I think it's kind of a neat idea but I do wonder if the folks who are worried about protection of their personal data if there's a concern at all about it talks about anonymous tracking of bluetooth devices I'm just curious when it says anonymous you're worried that maybe that's not true big brother yes so that is my understanding of technology is it's it's getting signals but it's not it's not going in and identifying anything where it knows who it is it's it knows that there was a device that traveled down that road maybe for that long or that speed but it doesn't know anything more about you or who it is or anything else and I not my field especially I don't know if somebody could figure that out or back in and and get past you know a certain point and get more information smarter people than me maybe able to give you a better answer than that but to my understanding and it was important at the outside of this that it be anonymous that it wasn't tracking any individual information with respect to travelers now it was an initial concern or looked at that project was like there could be some scary reactions to this so we're trying to do everything we could to minimize those concerns any other questions on specific projects and I'll flip the page so this is the list of projects I'm sorry this is always special conversation it'll be shocking to those of you I served on the select board that I continue to regale them with respect to various sundry transportation projects so it continues to be a running joke we appreciate so this list sorry for those of you watching at home we don't know what we're looking at is a list of projects that are in the capital program with v-trans and are also in the regional transportation improvement program and I think the reason you know some sort of dark humor is there a lot of these projects really came out of the CERC alternatives process and so a lot of them say scheduled to be determined and so you know I think this is an ongoing challenge that is pretty particular to the town of Williston that you have so many of these projects where the schedule is to be determined I think it is something with Bruce and with other folks at the town that we need to keep monitoring with v-trans and Chris and I were talking earlier I don't know the last time that v-trans came in to talk to the town about the status of these projects I think that maybe should happen again let me know happy to take some of that feedback and maybe even pretty soon might be a timely time to poke that issue with v-trans because they are putting together their FY20 program over the next month or two and I'm happy to make that ask I think the answer is yes quite sure I know what they're going to say well you know I think they said six years ago right this is about perseverance put a light on it jay brown drive what else do you want my first was elected to the select board in 2008 I can remember the eerily looking forward to the US2 industrial lab intersection which happily now has only been put off to 2020 should we bring up the park and ride which I think as long as I've been on the select board has been a desire with the intersection of route 2 and industrial avenue when I first was manager here some state officials came in and told me about this wonderful project they were going to do in the next year or two at that intersection we're still waiting I see that one is scheduled for 2020 so too which is good but the question I have is that the project that is going to make Williston have to replace the water main so that's a huge issue for Williston and this delay is causing problems because we had budgeted that money for the project assuming it was going to be done in a reasonable time period and as this strikes on that number becomes more and more suspect we'll have to take a look at it this year to see if it needs bolstering but we do have some yes and just quirk in this we had decided that a portion of that project most of it would be paid by the water users but also a small portion paid by the town because there was a lot of rationale that went into that decision but the town was viewing it as a benefit from the water department and so it eased the burden a little bit on the water department users take away from that now Rick I'll loop you into conversation with VTrans and we'll try to get them scheduled with you yeah and the last two, three pages are regional activities so these are things that we've undertook in FY18 without regard to or not specific to any one municipality these include things like updating our regional Ecos plan hosting a legislative forum working on the building homes together campaign clean water issues dispatch, energy planning neighbor rides active transportation more intelligent transportation systems work we'll give you back any of those how is regional dispatch planning and infrastructure coming? Rick can probably give you a better answer than I can but I would say slow and steady I think the group is we're in the process of the final stages of deciding on a consultant that will help us take this process to the next stage and so we haven't hired that consultant but we will be deciding on that very, very soon that's for the infrastructure that you choose to it covers the computer infrastructure software but also it actually involves starting to staffing and setting up the financial pieces I would say financial I don't need money I'm talking about how you handle the finance piece of it you have to bring an auditor in at some point you have to hire a pay service you have to have some financial management oversight there's lots of management issues and personnel matters that have to be worked through and so the consultant is being hired to actually help through that whole process you get somebody who's done this before and some other that's why the consultant is being because the consultant I believe that is the most important part of the experience are there questions? comment the e-mail newsletter that could send out once a month I read it I actually find it quite good Kudos to whoever puts it together appreciate that thank you folks for having us nice to see you again it was an early Halloween I decided to come here and dress like Jeff with a hair color that's uncanned I just got over this thing a couple weeks ago I was like jeez I'm Jeff just like Jeff we could have switched positions nobody would have noticed thanks a lot folks if you ever have any questions drop me a line or whatever I'd be happy to look right into it so Chris three years on the as the chair this is my third and probably last time congratulations no problem thanks for all the work that the RPC does for us as well thank you appreciate it I'll send you the last one I should write myself a note quick read and they're helpful and they have great links moving on to manager's report just a couple items actually I'm going to let Eric touch on one of them I'll let you go first for a way stop I got a transportation stop so the board will find in the packet there's a memo I've written the new four-way stop was official last Monday the 24th and this is the four-way stop at North Williston Road Governor Chittin Road and Mountain View Road this was the ordinance of the board amended in July this is when the 60-day effective date went into effect starting that next morning we received some feedback from folks I think 11 individuals and all through phone calls a couple drop-ins to the clerk's office and some emails you received these were a combination I'd say probably more than half were commuters going through that route just voicing some issues they wanted to raise to make the board a prize so I've summarized those in this memo I'll just run through them quickly commute times were longer than they were accustomed to I know some wait times were 10 to 20 minutes as I was told that initial day since then I've I've heard those have decreased Bruce has been monitoring the situation out there to see if there's long queuing taking place I'll say since last Wednesday or Thursday my phone hasn't rung I haven't seen any additional emails on this topic so we received kind of that wave the first couple days but since then I haven't heard anything else another piece concerned with part of the backup was on going up the hill from North Wilson Road through the hollow there so there were some concerns raised about winter travel if there was a backup there it's a snowy icy day talked to public works they'll treat that road like any other road that are aware that's an issue spot as it is with the shade with the trees coming through it's not a lot of sunlight that gets in at times I don't think the backup has gone quite that far the last few days but I guess it's hard to say exactly what that will look like moving forward some people shared feedback that they would like to see a roundabout there or a traffic signal the change made the intersection worse there was a near miss with someone coming through so Wilson PD I learned them to that they're going to be patrolling it especially during those peak times when there's more people being accustomed to the rules before we stop there there were some some folks asked for that and some more signage and then when I checked with public works it was already out there after the install was the other feedback I received also share the board today the complete comments from folks on this this memo is a summary to bring out the light here we are creatures of habit and we tend to not alter our times we leave house to get through the traffic and you'd be amazed what five minutes we'll do either one's either one's or one's that's totally understandable I know I'd be in the same situation if it was me who was being held up on the other side the one thing I will add as you guys know I consider that my intersection and it is a heck of a lot safer to get through that intersection now than it was my personal opinion when I made the left turn to go to Chapman Lane I thought it was just like heaven you know just wow I don't have to worry about getting swiped or rushing out there into the traffic so I thought it worked but that wasn't rush hour either so I expect the people coming to that intersection where the stop sign has always been will like it during rush hour as well because now the minimal traffic that's going by won't hold up a very big long line of traffic it'll be more you know meter hopefully your phone won't rain much anymore we'll continue to monitor it you said a dozen calls yeah I think some of those are probably more than half were emails I think I spoke to maybe two or three people on the phone I just asked staff to direct any calls to me to have one point of contact about those just you know I had planned this we had a town on this half I didn't get any other calls I did get an email forwarded to Eric any other questions for Eric okay I had a couple items to touch on that that weren't actually at my written report I just learned today that we have scheduled the closing for the solar panels that are behind that's scheduled for this Friday so we will own them as Friday we'll have to make sure all the water bills are painted on that that'd be a good idea and I finally have arranged for a facilitator for the October 23rd staff or select board retreat Cindy Cook is the facilitator some of you may recall she did a lot of work when we were going through the CIRC alternatives process yes okay so she's agreed she may be contacting some of you just to get a better sense of your feelings on how the process should work as far as setting goals and objectives but I don't know if she'd contact or if she might not contact anyone but in any case I will be giving her all of your names so if she chooses to do that then that may happen and they have the retreat again? it's the 23rd of October Tuesday and it'll be starting it's five yes and dinner will be provided we'll have a dinner menu probably next week or so so that's it for my I will have a formal written report the conference I attended and actually I already had it drafted but I just got it done but it was a good conference great attendance I think it was the third highest attended conference in 104 years they've been holding them and I have a lot more to report in my report so I'll present that to the board the next board meeting thank you we have other business we do have a catering permit and two special events permits the requested so catering permit first this is for an event scheduled for October 6th 2 to 8 p.m. and it's a wedding then it'll be held at the I think it's referred to as the red barn which is down they've held a number of events in the past they have plenty of parking on site we've not had any complaints so staff has no objections caterer's name is Vermont Farms catering questions and motion would be considered so moved discussion on the motion if not all those in favor of the motion say aye opposed and special events we have two special events at the same place same day same time the date is October 19th the place is Lenny's Essex Roads Business and they are having I guess a big sale or something and one of the special event permatees that's requesting a permit is How You're Brewing Company and they I guess they produce beer ginger beer so it's How You're Brewing Company for October 19th and the time is roughly 4 4.30 to 8.30 or 9 questions so this is at Lenny's yes I'm a little confused about the concept I'm sorry I want to make sure I understand what we're approving before they do a tasting as a promotion for their company and Lenny's I guess does it as a promotion for their sale they have like tiny cups would it be indoors outdoors indoors so we'll have good control of shop and sip kind of thing or sip and shop kind of thing small sip I'm getting the concept now I can see where it could be ahead so you've taken a good look at it and don't have concerns there's been similar type of events in other places not at Lenny's okay and I know the garden center they've had wine type things there and what makes me comfortable is they used to have a cafeteria or food there and they have a very enclosed space and I guess Lenny's is enclosed too so okay any questions further questions if not a motion would be in order so moved discussion on the motion although some favor the motion say aye aye be opposed whether last one same time same place same location but different company this is White Mountain Distillery doing business as Stowe Cider and so they have a different product and so they they plan to do the small sampling again there's a promotion for their product and you said at the same place the same time I guess Lenny's is promoting I guess Lenny's is promoting Lenny's is promoting this is the boots and beer of that although this isn't beer this is Cider any questions for Rick on that if not a motion would be in order so moved is there a discussion on the motion all those in favor of the motion say aye aye be opposed any other business that we need to talk about tonight just real quickly Rick is there an update on fund raising close to closing I haven't heard anything I think I mentioned my report I did sign the purchase agreement as authorized by the board but whenever I ask Kate the question she said well she's still working towards the end of this calendar year before the end of this calendar year she did say what was the other thing oh well that $200,000 grant that we talked about and she and Melinda I know have had a conversation over last week or so because the application period is coming up soon so that process is getting underway but I don't know about the fund raising I know there's some issues concerning the praisels that they have to meet the federal standards and they've been working through that too so that's part of it thank you hearing none going once going twice we're adjourned it didn't have to be a record but it was a good job tonight well we started early though yeah