 10 degrees Celsius is straight into winter. I don't know what that is in Fahrenheit. That's just crazy. It's 31 degrees Celsius today and I mean it's already late it's five o'clock so 31 degrees Celsius. That's something like a gazillion in Fahrenheit I don't know what that is but it's lovely in South Africa as always. I have no idea what that is. It's a temperature to be determined later. It's like 95 or 90 oddish to 100. It's warmed up here too. I mean it was I think over the weekend it was going out walking the dog it was almost 80 degrees Fahrenheit so yeah it was it was enough that no it was no longer needed a sweater or jacket it was just a t-shirt which by the way and Sean's not here for me to we had we just surpassed SharePoint's 20th birthday a few days ago and so this is the first opportunity that I have to wear my classic this is the old BA Insight t-shirt you can see it there no yeah oh yeah I remember it finally yes so anything else exciting going on anything that we should be made aware of well it was also yesterday I was Microsoft's birthday we're the same age I'm actually a little bit older than Microsoft six weeks older nothing for me and it also took me pretty much about 45 years to get my stuff together I must admit and I figured out that both of us me and Microsoft both we we did crazy things in our 42nd years which is of course the magical year I got my first tattoo and Microsoft got Microsoft teens yeah I saw that I saw that tweet so so happy birthday Microsoft very cool well let's with Mike usually covers the message center updates and I know that over the last couple weeks we took a pause last week this is episode 54 we took a pause last week because we had the MVP summit lots lots came out during during the sessions last week the difficult thing is always like and one of the benefits of reading through the message center is trying to remember what's been discussed what can I talk about what's actually public that's out there so I'll again you know hashtag no leaks be very careful with what we talk about and share here I'm gonna try but I cannot confirm or deny anything that is being said or referred to I may or may not even be here right now it all depends so I should share the disclaimer so I'll disclaimer on screen on the live feed no animals children or mimes were harmed during this broadcast the views and opinions just expressed in this live stream are provided as is by the participants who are experts on some but not all Microsoft technologies so just like to figure that out where experts on those things but let's uh there are a couple things which I wanted to highlight I mean there's a lot that's happening in the message center one thing that I didn't put within this oh there's Sean and Sean any day there he is and everyone was probably gonna be here Sean a consultant with bitstream foundry in Cincinnati Ohio and yet another office apps and services MVP although it's a dime a dozen here in the broadcast so we're like rabbits we are well I was just about to get in underway with the message center updates one thing I was gonna say is that if you've not been in for those that are admins into the message center in a while and there's been an upgrade there's more that's actually coming that we've actually talked about in the past and I remember the last MVP summit in person so was that 2019 where we were in Redmond yeah when we were together and one of the piece of feedback that I that I provided in one of the sessions to that team was you know what I'd love to know is like it's great to get these message center updates all the changes that are happening globally the tenants I don't care unless it's happening to my tenant can you tell me on just my tenant so there are some really cool features that are it's getting so much better with the tags and filters and what you're able to do with with columns to look through just the the you know the flood of updates that are coming through I'm only gonna highlight for here in the last two weeks there's probably I know 50 line items that we've not talked about just a lot of stuff going in there so if you're admin spend some time in the message center but the things that I wanted to very quickly go through so number one outlook on the web has that new calendar board view we've been seeing some snapshots of the board view and what that looks like for a while so here's the update says this coming calendar board release will bring a new view to the calendar and outlook on the web in addition to the current views user will soon be able to select a board view which will provide an expanded view where they can manage workloads like calendar tasks goals flag emails and files and so the targeted release it's gonna begin rolling out this mid month mid April and complete by late May and then for standard release it'll be again in late May and and it ended by the end of June so this is again so I've my primary consumption of outlook is now through outlook on the web because of all these new features I'm trying to force myself to use the web based versions of the various tools to take advantage of the features like all the new the PowerPoint live stuff is awesome and so I'm exploring more of those capabilities but I've been looking forward to this and have that kind of whiteboard you know snap lists of different things that you'll be able to do that we've again been seeing pictures of this for about a year or more and so it's great to see this stuff actually rolled out I'm glad it's not with the pictures of the UFO sightings that stuff is that reality you know we've been seeing pictures of it it's more real it's real it's real mm-hmm okay the second one teams join a meeting with a digital meeting ID another just feature that's been out there in the wild and other platforms be able to send just simplify the invite process that you can have a recurring meeting have that digital meeting ID so this release of Microsoft Teams meeting ID will be rolling out to Microsoft Teams desktop mobile and web will provide an additional way for users to join a Microsoft Teams meeting by entering a digital ID so those attractive URLs that Microsoft is so fond of that are like two pages long but instead you can have one place to go to enter in that ID and that is going to start rolling out early May and complete by the end of May so that's a great feature the other one I'll kind of toggle the order here as an updated update introducing a registration page for Microsoft Teams meetings another thing that getting more of the webinar type capability so Microsoft Teams meeting organizers will soon be able to able to create a custom registration page for any meeting although the feature is designed for webinars the feature is available for meeting organizers using teams desktop applications and teams on the web and so it's starting to roll out in early April it so it's been delayed I think that's the update it was it was supposed to start rolling out in March and there was a delay but it should be completed by early May so that's exciting to be able to do that so that we can really start using teams for external webinar type capability there's more features that are coming and we're all excited about that I've long said that I'm I'm still a paid Zoom user for webinars and for other meeting recordings just because of some of the missing features in teams so I'm looking forward to displace that and the last one I wanted to share was the quick create easy to create power BI reports from lists and so you all know that I am I've been a fan of and been promoting the lists capability so the update is we're excited to announce the arrival of a new guided authoring experiences and lists they'll make it easy to quickly create BI reports to power BI or in power BI using your list schema and data so the targeted release is rolling out early May and and standard release also late May to early June so they're pushing that out pretty quickly so this is just more of that democratization of the BI capabilities being able to go build things within lists and then distribute that and do more with it through power BI is pretty cool any other highlights any other announcements anybody wants to mention anything that stood out from announcements over the last couple weeks no my head is in the sand oh is that what happened last week Sean or the or two weeks ago you know every now and then we've got this little thing called work yeah it happens I've heard that yeah well very cool well let's let's go ahead and jump into the questions I know we have quite a few out there and if anybody that's watching the live stream so we are simulcasting on Twitter or Facebook YouTube and it should be running on LinkedIn although it's API has had some failures over the last couple of attempts but yeah we're still like always if you missed any of the past this is episode 54 you can find them out on YouTube on the collab talk page you can find all of our past recordings and as well as out on Buckley Planet on my blog and I do go through and I create a list of every question that we attempt to answer again those that need it or disclaimer again on screen here just need to display the the disclaimer more something just happened got the disclaimer back that's awesome although something is happening with hopefully it's on screen it's not showing what has occurred Christian lead us to safety please it's not showing highlighted to see if it's still streaming now it says it's interrupted what happened stream interrupted yeah no worries yeah the yellow box disappeared and we paused in the live stream I'm not sure what's we it frozen the disclaimer you know all this time I didn't know that Tracy was a huge racer look at that chair check out that seat oh yeah she needs a five point harness and that thing yeah I don't understand the rage with gaming chairs right now but to each his own or her own fine what's comfortable where would you like to sit for 24 hours without moving what it's good question what is happening let me check with restream cats and dogs living together mass hysteria yeah for whatever reason we are not streaming and it's everything says it's working and we're still recording through OBS yeah it's I'm gonna end stream and restart on the stream we're still recording on here though so so we'll keep up the entertaining banter don't talk so much sorry about that I had the internet drop out on me a little while ago the chance by the way I'm sitting on a cheap plastic chair I bolted into my fake background I'm joking but it would be a good idea little late in the day for coffee isn't it Tracy I can the last thing I do before I got a better string coffee my body if I know it doesn't and I still sleep like a sleeper my thing I don't have issues with sleep so no coffee is just a it's a blood replacement for me and Tracy it's it's it's it's pulling up on 30 degrees C here in Tucson and it is indeed 30 in the morning yet so wow the I can I mean of course it gets quite hot around here as well but it's when it's when it's hot later at night I don't appreciate it well I I don't mind if it's very hot during the day and at night it goes a little bit cooler but sometimes we get these heat waves we're just stays at temperature constant during the night and then my body's not built for that you know so with any of love Phoenix we're at three in the morning it's still 45C no no I am I went to school in Oats on so South Africa is famous for the like ostriches down in Oats on those big scary fast birds and I remember at school we used to have but then again that's also like 40 years ago can it not get scary about that but we used to have these like fire trucks going around same trucks and that have alarms going so everyone would have to go home because the tar would physically melt and run off the pavements into the road so they'd have same trucks that runs and just put sand down on the roads just to stop that tar from making little rivers so Oats on that a beautiful 40 to 50 odd degree Celsius on any normal summer's day also didn't appreciate that I'm not built for that either so I'm quite I'm in Pretoria so and we have incredible weather we have beautiful like neutral weather are we sorted yeah we're I don't know what happened with the with the fail on is it was actually OBS that failed it locked up and for whatever reason we're but we're back so it just had a reset but but here we are ready to get underway now so with the the community question so let's see defrag your zebra excellent that is nice Colin Decker John Decker the Netherlands sent us to me or pointed it out so I got it online so thanks Colin and before you joined you know in for the birthday I wore my SharePoint shirt so alright wow that was a while ago and I haven't washed my hands since I know right let's jump in with the community questions question number one Dan asks Microsoft 365 group question can you retrieve deleted Microsoft 365 groups after 30 days the group also has seven years retention policy will the retention policy preserve the deleted groups contents that we can retrieve I'm not touching that question over to you Christian not mainly in that area if there's a hold in place but retention policy to hold a few different things right yeah the if you have a if you had the retention policy established then you should be able to yeah so you should be able to if it was deleted so it shouldn't allow you to delete that yeah so the likely answer here is no in your case because it wasn't under your policy yeah if it was not under the policy well that's that's the thing and I think this is where more questions would be asked of at what point was it deleted by whom was it deleted was it within before or after the policy was established for that the moon what day of the week was that kind of stuff right so by logically if you have a retention policy in place there's a protection in place over that it wouldn't allow you to go in and delete that therefore it is retrievable but there are some caveats with that depending on who you are where it is well rights they all have correct much you paid Microsoft that's right yeah it's kids as part of the disclaimer Christian we should we should widely publicize the fact that it would be very helpful if people included their specific role and rights when asking questions well that's the difference if if we were officially like a support thing it's like yeah you ask those those questions but that's part of the magic of the live stream is that we don't have all the information we have to make certain assumptions and I mean we're not asking for credit card numbers or anything just just a little more detail to allow us no I thought we're giving credit getting credit card numbers you just still ended in 8 4 2 6 you should go ask Facebook I keep getting messages that all of my personal information is available on the dark web so pretty much go get it folks yeah and turn the light on yeah yeah bring it out excellent all right well question number two from a different Tracy Tracy with an eye just for clarification here so I created a team for ops support group how do I create a place where we can allow employees to submit recommendations that their submissions would be hidden from others so they want to suggestion box maybe a way to have an email address the ones that could click on for these submissions need some help here Tracy had her hand up first I I'm gonna pick the easy ones people it's just gonna happen like that so I definitely think a Microsoft list would be ideal for this and apart from the Canada worms are opened up on social media this week about permissions in teams but I would say Microsoft list and then go to advance settings on that list and change it to item level permissions where people can only read and edit their own submissions which is just the easiest way to do it without getting complicated and I'm clicking an email address to do it so I don't know like no I'd say it's just a link that they're going to add a new list item I would definitely go Microsoft list with unique permissions if you're looking for something and there's Neil and just a quick Neil intro Neil Hodgkinson doctor with Microsoft thank you for joining me but generally if you're looking to do something that's email based I mean look you could go and create you an email inbox give control to the admins and then have it and you know so that nobody else would see that the admin would see that if you want it completely anonymous I mean depends on what your goals are but if your goals to have it within teams a Tracy because we've had a variation of this question a number of times where people want to have just only permissions only access to those items which you initiate and yeah so that yeah FTP well they just put the box in the lunch room folks come on with a non-return valve is that what you're saying so it's got to be a non-return valve on the box correct got it shredder works out right yes please please switch it on first add your feedback and switch it on for the yes for the processing assistance you got it terrible why do you think we need the disclaimer Tracy I get it you get twice as much back as what you pay for with this live stream you know there's someone somewhere in the world sitting in a basement without windows watching this just so hanging on to the fact that we might answer that one thing it's gonna be the game changer for them so how often do you play that disclaimer Christian I'm just like how often is it that you show that so once again the disclaimer is up for those that are just joining us yeah and this time we come back Christian for those for those people that get twice what they pay for twice zero it's all math these times so is that math it's all it's all math all math math yeah all right question number three from Meryl and Meryl is actually what was the name of that the woman who asked the multiple questions previously who never joined that we invited on can't remember you remember her name was no but Meryl plays that role today I think there are two maybe three questions that she has asked here in outlook if I select insert then choose hyperlink it will allow me to easily insert a hyperlink into my email that will assist the person to simply just click on the link and open up the file I'm referring to is it possible to do the same thing on teams I looked but did not see anywhere to insert a link I think they want a link with you know instead of an ugly URL they want to just take some text and make it hyperlinkable with a predetermined URL so I'd say no but you can just paste the link and it will go live it'll recognize it as a URL but you probably gave you a preview yeah yeah most of the time when it feels like it yeah I'm still a player so it only does things when it feels like it yeah there's a I still like old-school remember you know just became second nature with blogging to go in and add the hypertext you know the a href you know link around specific text but I just noticed that actually in WordPress there was an update where I used to be able to just take a link and go and highlight the text and paste directly into my editor and it would embed it with around those those keywords but now it's doing the it's putting whatever the shortened text of the title it replaces it so I'm it forces me to go up and use the hypertext link button to add that in but that's that's kind of the same idea of what she's looking for but yeah otherwise you know right click add it in there to replace that or to just have it part of that that text I know I haven't played with it to see if teams respects the hypertext link can you just highlight two words paste a link if somebody wanted test that real quick I know Eric says no all right you can't you can't no sorry and teams are still succinct with it last week so I yeah I was gonna say I tried to do it last week I didn't work but that was last week so this week in my work it all really just depends God job I'll see you guys in thanks all right be back computer replace the link and the tracks that works if you copy a already hyperlinked text that works yeah so if it's already in that state that it works but if you're grabbing a URL from a browser and selecting all the words it will dump in the title of that and replace it and then create the preview link yeah yeah but I didn't know that so that's worth mentioning Tracy definitely I don't normally cut and paste hypertexts in non-standard URL kind of with the a and the href and everything and the text in between I think I mean like I've spent a lot of time teaching people to use hyperlinks even just an outlook I mean at certain levels people don't even know this and now I'm like be careful to do that because I'm getting these emails all the time it says click here for your proof of payment or something so now that becomes like a second phase of learning is like first hover over it so I think people people are I think these days people are just happier with an open link I think a lot of us are just like I don't care if it's ugly anymore just give me the whole thing I want to see right what right yeah that's the telltale for me any link that it does not match its URL on the screen yeah well the latest thing too is is we're on this topic is getting links via text you know via mobile now and I just I won't click on any of those things and so training my wife and my kids on the same thing is like you know if my bank wants me to open up to change something and I'll read that message more than half the time I go straight over to the website do the proper login and there's no update there's nothing from my bank and so there are some that are legitimate looking and so you have to be very careful so I never click on a link from anywhere via my mobile and very careful those that come through email and we'll usually go out to that first user experience through the through the web do the proper login and look and see is there actually a message here that I need to respond to yeah needed out there for that's a lucky safety it's just crazy I mean if people like us like sometimes look at it and think that looks legit just imagine good grief yeah that's where they get you when it looks legit that's why I only click on the ones that look so obviously fake because I mean it's it's it's kind of like you know Frodo who is wary of of Strider in the wild and they just met him says I think that someone who is you know evil would have felt more good in someone who he while he looks pal but feels good 3% of the listening population got that reference just butchered my Lord of the Rings sorry sorry folks all right let's jump to question number four Roper asks what do you need to participate in a team's meeting do you need a Microsoft account or will any email work why basically a browser would you say how well she's got as good a good answer as any but you need a browser you know at the bottom that pyramid is Wi-Fi Wi-Fi then browser is a pulse necessary that would be an internet connection is necessary yes modem in a phone line man I was gonna say you have desire you have to want it but that's not true you don't have to know you don't need a Microsoft 365 account you just click the link and you join it for those that I was actually looking for answer yeah we're not trying to make fun of you or just have it we're having fun with with questions so the only stupid question is the question never asked of course remember there are no stupid questions just stupid people we're just we're making friends we're building an audience here good job Sean excellent and I said tablets just to be able to manage the conversations that's right drink down the antacids yes question number five parois hey there's times right there ask you have any idea how to split or connect or link Microsoft access database to SharePoint yeah well even access services uses the database embedded in a row so it's there's not a there's no way to easily transfer that I did once it actually was pretty slick but not scalable yeah that's your problem scalability like you say John if you got on the access services route access services is you know if it does deprecate anyway so yeah you kind of you kind of taking yourself into a hole yeah is there anything happen I'm not hurting thing a while is it just that it's deprecated is there any life to that are they ending the the product it I go ahead Neil well I know what's yeah I know it's NDA I can't say it okay you guys MVPs will know anyway you should do something right did you say something I guess not find the answer well that's that's a thing we have to be be careful with what we know and what we think we know and what's public and yeah so hey by the way Neil I like your background I noticed the Keith Ritchie artwork yeah yeah I've had it on for a few for a few weeks now and has my my inspirational statements as I walk towards my where I sit and work because I work in the kitchen now I'm looking at home because the office occupied by any I have my international statements on the wall which is be you keep life simple and do more of what makes you happy good advice excellent well love that well for those that aren't familiar so Keith Ritchie so longtime SharePoint community guy who's also a musician and his album so I so I ordered the the CD the pre-ordered that but I also went back and I did the double the double vinyl as well so yeah so waiting for that stuff to ship yep very cool stuff so if you've not checked out Keith Ritchie make sure you go and check that out alright let's jump to the next question six now Adam starts out his question the way I like questions to start out he says weird one he's addressing you hello weird one I changed my windows password this morning after having launched Microsoft Teams after the change I noticed that some channels and some teams were empty of content even though I was getting notifications for said channels I logged out of Microsoft Teams closed the app launched it again and logged back in again all content returned anyone else had this one welcome to Microsoft Teams yeah well change your password those refresh tokens don't work so well well the other thing that I know that I started to see a bunch of messages where people were complaining that you know they're having problems and there was the outage again that happened a week ago and so that's something else to be aware of too we've noticed some patterns of behavior when there are one when there's outage to when there are updates that are happening your tenant we start to experience strange behavior where given a little time log out log back in and those changes may be completed yeah we restart and see all those issues you know the problem that I had a week ago was something that we talked about months ago where I went into a meeting Teams meeting that I created invited somebody in went to hit record and record was missing from the options yeah I logged out logged back in I could see the record button but it was grayed out and tried logging out in a couple times it was still grayed out we ended up canceling the meeting I went over to zoom recorded the interview that was last week I eventually I mean I thought maybe it was because I was logged into multiple tenants you know and I'm in like different profiles I eventually closed everything I've actually rebooted my machine I went to the meeting options it says I'm not the organizer of the meeting it was just so what I eventually did is I not unlike you who jumps over to zoom I open PowerPoint and I just reported the meeting so I put it out there yeah it's creative nicely done Tracy but yeah exactly the same problem but that happens often Christian that that a hole where it suddenly doesn't recognize me and I don't know who you are and stop pushing my buttons happens to me all the time I don't know if I'm the common denominator but no I think that's a fairly common that's a common issue unless the problems that you cause are global Tracy is that where you're claiming or we don't know until there's more data I mean we really don't know so yeah I'm not gonna take that risk so so Adam kind of the answer the question you know it's a so there could be a number of factors that are happening there I mean obviously it's something that's ongoing and you do you continue to experience that check to make sure that the service health what's happening with your tenant your environment you can log a ticket but by the time somebody responds it will likely be resolved that's just one of the nuances of working with teams with its you know the cloud updates that it's it likely there was an update happening something was going on with your tenant that impacted the service that would be my yeah so many different sources of irregularity and outages now that you've got to have be almost be a semi-professional troubleshooter to truly nail these things down it's not worth it most of the time to go through all of that it's just walk away for a bit or shift to something else it's why Sean has the bottle of tongues sitting on his desk exactly 15 in the drawer well back up you have redundancy good for you of course I've got redundancy yeah all right question number seven from Tomas I am new in SharePoint in our company would like to keep records of absence and vacations in SharePoint online calendar we have one calendar for a team of 12 people I would like to set permissions for all users to allow them to only create new events and edit events when they created what they created earlier I want to prevent to delete or edit events created by another user I can see a set of predefined permissions but none of them allow me to make what I want exactly is there another choice yes the third party sorry sorry don't beat me well that that unique or item naval permissions is not going to work if they want everyone to be able to see the whole calendar so I would just clap a power automate in there and write all of it to another calendar and mark that as read only where people can see the final items that's what I would do well there is that list setting that you can adjust so that I can edit only the items I create right yeah you're right because you could still see I forgot now I thought for a moment I won't be able to see the others but you can it's separate so you can set it to view all but only edit on yeah unique permissions on advance yep preventing the deletion so you could do that with a SharePoint list there's a isn't there a new I'm not going to look in the list app as well I mean which is again just SharePoint list but you've got that calendar view there as well you could build a custom permission level that removes delete yeah I know look you get what you want with the if it's you know if you can view all the the question is if with that view and you can only edit and it's the item level permissions once they're created just to ensure that that is working as designed you know what if I can see it and click on it what's that experience if I if I'm not able to edit then you get you got it okay question number eight Marsden asked I want to find out the number of emails sent and received by a single mailbox for a whole year any tips to accomplish this I bet you Viva is gonna tell everyone all of that soon real soon like right away right and send an update to your boss every Monday along with a feed from your webcam and how many you know this specifically what you were doing in the webcam when you were not responding immediately to your manager's emails and your top or your direct like ratio between number of times consumed versus email thing all comes together people all of these things here so to retrieve all of that I mean that so that's kind of the the process of the you're doing a discovery the e-discovery process to be able to go back over that so one you know what are your retention levels what what's your your you know of that of that content so you can find it if you're retaining all that that data and then doing that e-discovery to be able to go and find all those on a specific email account over that that set of time could he actually do sent and receive though I just counts like count of number of items I don't know if we you can put this for you waited to let me get it because sent and received is can be different to the you know the total number especially if people use the clean up my mailbox function that's gonna start cleaning things out making a single threaded items so there's a that need no no no I'm not an exchange person I'm not offering to investigate that Sean did you share something that's relevant there on the last question just you see how I add the word relevant when he asks you if you have something to share that's relevant I've learned I've learned that lesson well because that's what they say to me Tracy all the time hey smokings open thanks how things as everyone's in my room at the moment I'm gonna vibe anyone got a problem with vibe you want to throw a disclaimer upon the screen there question you want to put that up there do we have no there's nothing about here but yeah the but the quality of what you experience here is all quote on quote it depends so I think that it's clean by the way clean meant I always do clean meant on Mondays when it's a public holiday and other days it's dirty meant what I don't know what that stuff is cat it's cat nap on other days remember they keep on locking down like weed and alcohol cells in South Africa someone catnip at the moment Regga though all the kids are doing the oregano hey it's oregano what is all that what Gordon Ramsey that's exactly right you're right Neil my homey a path put me on to it all right question number nine Angelito says hello good morning where can I find a manual where all the tools or help to create design and manage a site and teams help me please docs.microsoft.com I don't agree SharePoint documentation I don't agree sorry Microsoft I don't think the training content that's out there includes everything so what do you point out the product it's the product works but how to use it while that's questionable yeah but yes docs.microsoft.com or forward slash help inside of teams gives you a little better but it's but the admin training in there and stuff as well but the technical side of it yes yeah well the adoption site has more of the softer stuff in it so softer stuff did you just say that softer stuff yeah you just say that yeah I did yeah yeah so technical it's it's more of the you know how to use it best practices so playbooks gives you scenarios yeah well yeah the the actual usage information that you want but that's where I mean I'll generally point people to the adoption site before I'll point them to docs and then obviously there's a number of sources that are out there but I mean so Tracy I mean it's with the training and stuff that you do I mean what are the your kind of go to sources for teams training where do you point people my blog I'm serious I mean I'm not yeah I'm not down Microsoft for me it covers the like 60% of the technical stuff but that's gonna show you how to create 150 channels should you I don't know so my stuff kind of deals more with a like business and like what you shouldn't do I think that's that's the bigger thing so for me it's a mix between that it's between the Microsoft content they definitely have I mean the adoption resources that jacked up quite a lot and they also and I can't remember what it's called that SharePoint lookbook that new template that they deployed has got a resource that it mentions on it let me quickly find it you know that remote working stuff so my Microsoft's brought out a whole new bunch of like remote working type of scenario based training as well which I think could be valuable I've got to just look is that not linked off the adoption site yet I know it's going there but I don't know if it's up there yet what one of the other things I'll just put one of the sites or the groups of content I will often push people towards is towards their regarding 365 team which Tracy is a member of I'm on the outside periphery of that that group but I've done some yeah yeah yeah so but the a lot of great content through the the the collective I guess you'd call it of people of profiles that build content around that there's a lot a lot of great content that way that's very business focused so it's the application of the technology not just how to do something but it's why you should do it or not do it not do it yeah I think the same as with mine I think most of my blogs and stuff is on what not to do because there's enough what to do things out there so yep yep well if you find that other other link okay I'll carry on looking I've got side just posted into the chat and all I'll make sure that I include the link within the blog post as well well do yeah there's yeah there are some great resources that are out there for that well it's a jump to question number 10 Mohammed asks I purchased 18 business premium licenses for my employees I would like to know that how do I send a single email to all of them at once I just googled and tried to figure out with Yammer but did not get enough can anyone share a tutorial and so this is one of those where is it is there a trick to the question you've got 18 people that are employees create a dl and then email them I would seem to be I think to do I would say yes so if they if it doesn't exist a group for it of course they're pretty soon word I mean they might have a team that everyone's in but but don't forget I mean we sang 18 now but it could be a random it could be a random random number of people at any given time so don't forget I'll call that quick steps is an outlook and because you don't have to go and create a group or a contact group an outlook anymore you can just create a quick step and whenever you press that button it does whatever you wanted to do so that's quite a cool thing to use for mailing specific people as well yeah I like that if you're in teams being able to go and create a a tag as well and members that follow that so if it's no project based tags or or areas of expertise you can have like an all-office tag and any new employees come in add them to that and then broadcast those messages out via teams there's a number of ways that you can do that depending on the collaboration style of your organization but I interpreted that initially as an email an email blast out to your new employees like create a DL for all employees so all right doesn't have to be any more complicated than that all right oh you got you did grab it what was that what is the link it's hybrid workplace guides look I don't think there's admin type of stuff in there but it's definitely focused not on the products but more on achieving specific things I suppose okay but definitely not admin type but it was also a nice resource that I came across very nice well I'll make sure to add that into the links for the questions and paste that in all right number 11 Selena asked I am still again one of my I love these intros to some of these questions I am still wallowing in SharePoint uncertainty I am not familiar and cannot wrap my head around if the SharePoint we are setting up is going to be able to do what everyone wants will we be able to see that's that's part of that's good it's a healthy operational focus like you that you want that that state of constant change like we always want to improve it because we're not sure if we did it right let's see what we can do better that's that iterative approach will we be able to post forms and documents for vendors outside the agency to download if permission is given will external vendors be able to make changes and repost the new version so Selena is asking can we post documents externally and then the outside people will they be able to edit and repost new versions two part question yeah two questions rather will they be able to get to them to download yes if they're if accounts are created for them in your environment or you grant them external access into that site now whether or not they'll be able to make changes and repost the new version depends on the permission configuration for the list so what you're seeking to do is certainly possible and doable within the platform but it will require a little bit of setup and one work around for that if you have a policy is an organization that doesn't allow external sharing or in what can be edited and shared if it's view only externally but you need something that external people have the ability for this one document to be able to collaborate with them is that's one great use case for one drive yeah and so creating a unique unique permissions for those individuals or a group to that folder that they can do that I would time bomb it so if edits need to have within the next seven to 10 days and then the window closes I get that all the time we're all send out where people like a guy no longer edit this like hey that was out there for 14 days you know the response and so it's and I'm fine with that a little bit of overhead of having to go back in and reshare that out with a new link to those individuals but that I know that it's not just floating out there open and even the reshare feature you know you can always go into outlook if he's one drive you can always go into that functionality you know shared with me and you can find it yourself I always try and go and look for it myself before I go nag the person I think send it to me ask him to resend it yep exactly all right do do do question number 12 we're back with Merrill Merrill asks is there a way to save a document directly from email to teams so not the email but a document shared via email to teams the email has a link when clicked it opens the document as a PDF I had to save the document first to my computer then to teams just wondering if there's a way to save the document to teams instead of first to my computer so the challenge there is if it's just a link in the document you still have to open it because it opens up that PDF in the web right so because of course if it was an attachment on the email it would have been easy to just I don't know set up a rule and it just clapped the document straight to teams but they wasn't up like this week I see that I think more cashmere or someone shared something about that being easier but if that library is of course thing to explore it's much easier to just right-click and save it straight into that folder I know that there are updates that are happening to sharing you know across the board I don't know what we can talk about so I'm not gonna get into anything more than that there are updates happening with share and there have been I mean they've been cleaning up the sharing experience something we have talked about it was a couple been a couple years now but where it used to be that like you go in and click on share and in one drive versus SharePoint versus Word versus you know OneNote and there'd be different dialogue boxes different experiences entirely different options available and so they've tried to make that a consistent experience and they are looking at scenarios like this where we're trying to not send around you know attachments and of course there's attachment in email I believe you could just drag and drop that attachment directly into teams but if it's you're sending as a link which you should do and you have more control over that and the the history all those kinds of things but if if that comes across that there to be able to go in and right click on that link and be able to share that into a team that would be an awesome option to have that just to further streamline that process you might be able to get that with a power automate flow too with the power automate flow is it would it just go and automate the download the locally and then upload the process so it'd be a multi-step process just you'd have to just programmatically no you'd set up a flow that would basically take the take any email that was from wherever with attachment whatever and have it pull the attachment and dump it into teams well yeah attachment right but link but if it's a link yeah you got the problem yeah so yeah so it's what's so the answer I guess on this one is not quite today they still had to do that two-step process with the link yeah all right question number 13 playing says how can I delete private chat messages or that's a fun one there is a policy actually in the team in teams admin there's a forget what exactly how he's phrased like delete already delete already the person you sent in it will know you deleted it you can't fix that and it's it when I'm assuming when he's talking about project he's talking like one-on-one ping between maybe him and one of a co-worker or something like that as opposed to a chat in a group and it's possible but only if your company's enabled it in the policies teams have teams have been so because the nature of a private chat is that it's a it's a peer-to-peer so both of you will have a history of your participation in that chat so if Neil you delete your account and are gone I still have a record of our chat that we participated in you know in my history so there's no way for you to go in and also delete it on my side but is what you're saying if we're both the members of the same company and have that private chat and have it established that even as a private chat you'd be able to go in as a company yeah if the poll if the policies enabled for we can probably look it up and find a link if the policies enabled to allow delete and edit chat then you should be able to delete an edit from a one-to-one chat as well assuming you're in the same organization yeah you definitely can sorry Neil no I was gonna say the only thing is that the person will know that you sent something and then deleted it yeah also say what I am seeing that I can never unsee right so that's also a question of whether they've actually read it already or not because otherwise it just says messages been deleted you're right yeah well this is not as bad if it does actually delete the messages and that the year you know it's gone from the the group chat it's not like where I'm sure we all do this when you get those those emails where it says please do not open or read the previously sent email what does everybody do of course you go and open that that's the exact scenario where half the companies have accidentally shared out financial information and if you and if you also the one thing to do thing to consider is that from a from a compliance standpoint that message still exists somewhere yeah yeah equivalent of firing a flare gun and sounding an air horn this has been pulled back oh yeah right golf club and shouting oh it's too late let's see number 14 a longer one it's a SharePoint question Jeff asks I have a user that has a document in SharePoint online they're making changes for hours in a local Excel app they notice at one point the file name of the saved document changed and added a 002 at the end he then went and renamed the document during the this changes that were made were lost the version history does not show any changes during the time he was modifying the document audit log does not show any changes and there were no files with the 002 I want to say this is user error and he just saw the 002 but this is one of my power users so I question this however I have never heard of the 002 being added to a file name as the autosave anyone else heard or seen anything like this I'm only going with what the user was explained by the user seems a bit strange I think it's a new document yeah yeah something he changed something I mean I've had that sort of thing happen fooling with fooling with their having several Excel files open if I'm moving doing something with one that I'm going to put into the other if I'm not careful you wind up creating a new document in the process and that gives you the subs that that thought 00 the 002 or 003 or whatever yeah and if you rename that you blow everything that you've done away yeah and what history should be in that other document depending on where it's saved and going and finding where that's a except that I think if you change the file name what you're doing is overwriting the original so you've you've lost you've lost actually doesn't I don't agree howl so if you rename the file name it's a change to the document it actually keeps the previous I'm speaking on a correction but this is I've seen it okay it keeps the original version history absolutely I fully think that that's a brand new file that got loaded brand new file that's why it doesn't have the history because the rename is just an edit on the document it actually tracks it it shows you where the document's been renamed but wait we've got to think about this quickly I think you might actually so if you if you remove someone's delete rights on a library okay they can't rename documents which actually tells you that when a documents renamed it's a new document so you actually write all it doesn't the rename doesn't keep it I'm I'm redacting my previous statement I'm sorry a rename is a brand new document because a SharePoint actually deletes the old document and recreate and creates a new one that's why people who don't have a right can't rename how did you rename it many mentions renamed but like because you'd have to you can't rename an open document well I would I don't think they would have been able to rename it if the document was open saying a local Excel app so I'm assuming it's on a system and it's being synchronized to SharePoint via sync agent which if you do a rename it does a SharePoint delete before it uploads the new document yeah I want to go taste that quickly yeah so I'm sorry all you were right because I just remember it doesn't see it as the same document that's renamed so it would lose how the rename happened a few years back I mean there's I know there was some discussion and there's a lot of complexity around it and obviously it doesn't work this way but to maintain some level of parent child relationship between those documents and versions just as a like a timestamp the historical that you know document 002 came from this other one so you could almost kind of trace you the path of things and you'd almost have to do because you know there's so many of us that will reuse rename and use certain documents as a template and so you don't want to have just this hundreds of versions there would be a you know limit to what it would kind of track but there'd be a way of kind of retracing the path the original author owner of those pieces but I'd recommend that Jeff to go into one drive on the web and check the recycle bin that's a good call that's how I'm going back on excitement so I'm gonna say again that I wasn't wrong I just renamed it and it actually keeps it a version I just listen to prove yourself right and wrong in one sentence again title to change their mind as well let's just get that out there I just what's just confusing is the fact like I said that when people don't have to lead rights they can't rename the document which which has always proven to me that shape would actually delete the document and recreate a document but I just checked that I renamed the document and it keeps on tracking the version so I think that's a brand new document that would make sense anyway so that's a kind of a question to Jeff is to go back and check with the user and see if that is if that other file exists out there on the system and check the one drive recycle bin online and if it's not the second stage recycle bin yeah that's a that's another yeah that's another another scenario we're having more granular third party backup also comes into play so if you have come talk to me I know wow all right question number 15 let's see Jose is there a way to turn off the message when someone joins and exits the meeting settings notifications it's for the the meeting organizer can establish that whether they get those notifications on the meeting now and that's quite nice now because it's actually in the meeting before we get to change it on the invite and now you can actually change it in the meeting which is quite cool yeah yeah super annoying when people leave that on and uh yeah that's what I often I often think like uh I I want to say that uh one maybe two of the MVP summit sessions where they left that on and I just thought this is a yeah this is a vendor that's helping manage these the event for Microsoft that are relatively new to teams and didn't know to turn that off super annoying um so yes you could use turn that off uh 16 Darren asks is there any way to link a website to a tab in teams that saves credentials for that site rather than having to enter it every time saves credentials yeah so if you are so I have uh a number of teams that I that I work with especially with external users where we will go and add uh you know other external websites or sites as a tab so all of the tools that are necessary for that project team have everything in tabs uh and so if you yeah if you log out log back in you have to go and essentially log in to each of those environments for the tabs now if you leave teams open all day long you don't have to log back in unless there's timeouts specifically on those individual applications but otherwise there is no because you're talking about credentials into other applications that have their own permissions and rules around it you could be have to re log in to those tabs if you refresh or shut down and come back into that team and that's where something like uh uh if you have a single sign on call it ram box comes in helpful another layer of integration on top yep but even in ram box that there are like I will have on a regular basis have to go re log into those individual applications even though I have ram box open all day long with all of the various tools the teams as much the same way if I'm I leave teams on all day long I'm chatting I do all those things but if I have a JIRA login if I have a you know whatever these other third party applications have their own rules so if they're external to the Microsoft ecosystem you could have to log back into those things there's no place to store those credentials but uh what do you think the difference would be between the desktop app and the web so do you think if if you opened those teams in the web that your web would cache those credentials for the user I was just wondering Windows credential cache well not the Windows credentials but whatever app that is but whether the web browser because you know the web browser obviously caches credentials as well whether if they have that scenario a lot if it won't be easier to use the web browser version of teams I'm just wondering yeah right but in Windows 10 there's credentials cache yeah houses all of those that you can selectively delete and that's one of the common troubleshooting steps when trying to fix a log on issue so that's I think that's the basis of the question is like why doesn't teams do something similar as the browser experience come on teams let me let us down again yeah so um so Darren um I don't believe so so there's not a way to cache those credentials within a tab within teams um not today is that a default like on synergy as well not today yeah not in this 15 minute stretch while we've been talking yeah that's right um yeah restart the application at the end of this live stream and who knows and then blog about it yeah it let us all know yeah um question number 17 um Merrill again I think this is the last one for Merrill can you make a file private so that only certain members in a group can view it so this is essentially that another version of that that question we get a version of this whether it's lists or files or what have you so yes and what application or what system are you saying generically blanket answer yes for everything well if you think of you know the file based permissions in an excel spreadsheet or word doc see typically and that's where I shouldn't even give my opinion yeah but of course I'm going to anyway typically that's where people will go and create a private channel which I just know and then um all go and change the permissions on the document which I also think is bad practice so I would rather just share a link with them out of my one drive for that specific document um or have it in a group chat or well like like everything it depends on what you want to do um like again in that scenario we were discussing earlier with uh people in finance accounting sharing out information broadly by mistake and then trying to um pull back in those sent emails uh and one of the ways to correct that is to lock it at the document where it's so sensitive you want to be very careful around that but if you're working with collaborating with a limited set of people and want to uh ensure that you don't have that type of mistake made they are private channels a great example of uh locking that down and so having of just a very specific group of people that have access to that sensitive information the problem with that is is that they end up creating private channels all over the show where it could have just been a separate team for that same audience I mean it's just I'm busy doing an audit for a company at the moment that's a disaster there's private channels created for a single document a single document I mean that's just crazy so so you're right I mean why not go back to what we did before why not put a password on that have it between all the other documents and then in a group chat say guys the password for that document you know when you open it is what what what it's the easiest way to do it without complicating it but no private channels everyone's screened for it and now we have it holy moly so since I understand how Tracy feels about private channels nah really I've got a major issue with it anyway moving on to if y'all want to shut up about it so Tracy you're pretty excited about shared channels then we'll see poke the bear I know that's what I'm trying to do it's designed to evoke an emotional response as always this is just a don't poke don't poke a South African show she'll throw a lion at you or something thank you your mind so what's the name what's the what's the name of the test in Blade Runner what is it called um the void camp test is that it yeah I think whatever yeah at the beginning of it yeah that was designed to evoke an emotional response out of the androids yeah that's what this whole that's what this live stream is all about so we're trying to uh get all the get all the androids to uh to uh identify themselves all right let's see uh where are we um oh number 18 Christopher asks is there any way to export the chat history of a team's meeting that question actually came up during ignite um and the answer was a no B there might be a third party app that'll do that or C copy and paste yeah or D soon or what did you say what's that answer that you always use Chris tomorrow maybe tomorrow it depends possibly yeah we don't know or snapping tool yeah mm-hmm no I think the official response to this is that's great feedback like that's how soft we've never heard that before yeah I mean the date is out there so then through the graph well we're gonna wait we we're gonna wait and if we get to the point where we realize that allowing that future can cause a lot of damage then we're gonna deploy it haha such a cynical outlook I love it but so this goes back to well the the the reality is that um you know Microsoft the idea that chat is IP that needs to be captured and protected and uh and all of that is it's relatively new to Microsoft and so there there have been in third party chat applications of course capabilities in other webinar platforms the ability to export data because it's an information asset that is tied to is in context of the video content and like just in this this chat like look will will generate out of stream a a transcript from this that will have available or be searchable but all of the links that all the conversation anything that we you know add into that per that timestamp of that recording is important intellectual property that should have the same uh you know ability to go and back that up to store that to do something with that make it searchable so Microsoft needs to make that exportable yeah if that's not on the roadmap I know that's one that I would be surprised if it's not in the roadmap or at least not requested out in user voice what do you laugh about user voice I love these chats with you all and just makes me feel less crazy yeah less not not crazy just less I'll say right now I know as a we all have to be accurate for all of us yes uh uh number 19 Robert asks I have a question regarding offline address book in exchange online we recently started migrating from exchange 2013 to exchange online and we're now in a hybrid environment we are having a problem with offline address book it never downloads and when we go to send or receive and try to download it explicitly does it download it's always stuck at processing we tried almost everything we even have a case with Microsoft and yet it's not solved anyone have any creative ideas help I think if you go to the pictures library on your computer and you find that little gift that's that little wheel that turns that says working on it if you delete that see if it makes a difference I know not just bypassed sorry I don't know I'm not in exchange now not nothing sorry it's like it's like when all of the you know the the the the the the filters where they're the air filters stuff on your vehicle is like the computer is setting it off well you then bypass it you know just straight in pump out the black smoke out of the back of your vehicle but at least you've been running that's all South Africa does everything so I don't know what the problem with that is I'm just taking my uh all of my auto repair and the guidance out of kind of a mad max slash star wars perspective hit it with a hammer until it works or wrench yeah just you know you don't have time to go in a tashi station to pick up power converters bypass it all my bike has had an overall sense this COVID thing started it's all like equipped for zombie apocalypse stuff now let me tell you that do you have Tracy do you have spikes on your wheels yet so does you do and I've got the spikes and that pushes out little knives and a little basket to catch the head everything I'm quite like wax on those bikes anyway what I've learned again not personal experience but that you don't want to on a bike like that to have the flamethrowers in front because the volume of wind out past you're going that's bad you want it to these backwards so that's it that's in my best practices guide so I'll I will provide that guidance when you write that that guide absolutely then all knives and like things as well must be from body to the back not to the front because of like the visor it really messes up the visor and stuff you know there aren't enough guides out there PDFs of like post apocalyptic um you know former information worker best practices I should do that what can we take from our knowledge today how to hybrid your motorcycles there's a really interesting book out there um I don't know if you've seen it it's the it's the how to be a poor man's james bond like how to develop the kind of like equipment that james bond uses absolutely sorry that's a definite disclaimer point god has not a recommended read yep is it like is it as high quality as that like what is it like seeing what's the about the giant ships do you guys know what i'm talking about the one that got stuck in the susan now what now there's just uh there's a yeah i'll have to go and find the link then i can make a funnier joke about it all right let's uh let's jump over to question number 20 resella says i created a new account on office 365 but cannot open and use outlook the system says 500 an issue occurred the access to outlook on the web has been blocked by the organization do you have any idea on how to solve this issue i just put a link in the chat window i think oh man i put one in too it can that access to outlook outlook outlook web access can be disabled by your admin on a per mailbox basis it may be that if you create a new account she has a new mailbox therefore maybe that there's they're using like um white listing mailboxes that can use and therefore the new account doesn't have that access she probably needs to talk to her admin yeah i wasn't able to find that exact error message but uh i found it very simply the same thing needed okay which is in there throws a you know 500 an issue occurred you think the message would be nicer but i mean i guess the you know access they never are web has been blocked kind of gives the gist of it but why throw a 500 if it's actually a defined condition that seems a bit crazy to me rather than a 403 or 401 if it's why throw an error at all just just throw a pop-up that says i'm sorry you don't have access talk to your admin yeah like for likely but not that's but something that microsoft's been trying to improve for years so yeah maybe this is just uh you know one of those kind of remnant experiences that they've not gone in amount of expected error i think yeah you could just give her a correlation idea and said that goes so far yeah all right and we've efficiently run through the list we've got one more i threw on this as an extra here um but uh in the four and a half minutes we have left i think more than enough time to answer this but ashik says what microsoft app to use to create a daily recurring checklist the checklist needs to be reusable and so i mean i know i use um to do but that i was gonna say reusable but a reusable checklist though so i know what the new to do the the the the uh published was it the what's the new the wording the new published list there's something that's a planner and then you can consume it via to do but i think it's actually a planner where uh see i find it somewhere but something that's a brand new yeah tasks looks type this just came out in the last two weeks it's called tasks by planner and to do the little apps that you can add now well there's that there's the app but then there's a specific template it within that so it's uh for a recurring list so you can you know publish a list out and have so you can have for example you might have uh your deployment methodology that might have 50 different tasks completed and that you can use it as a template and it might be on a daily basis or you know like an operational run list and every day it's the same 20 things that you run through um for that that day um and go through so you're not having to recreate that if you were to do that and to do you'd have to um go in and recreate it each day but you can go in and register this this uh you know task list and publish that out to a team and have it uh kind of recurring i need to go and find the link for it all all all market is homework for myself and i'll share more about it so it's it's something i would like to go in and blog about talk about someone find the link i've just put a link in i don't know if it's exactly what we're talking about though but it's tasks and planner it might be just individual versus repeatable but i just thought since we're getting to the end of the call i just thought i'd throw it in there it might be the wrong thing but i'll take a look at it and share it out there so with that we are we are at the end of the the the livestream for those that are watching via some format out there so apologize for the hiccups there we're not sure what sure what happened with obs that froze on us we had to restart the livestream but we are every monday morning at eight a.m pacific and welcome to join our cast of thousands and thank you to tracy neal howl and shan eric i'm not going to thank because he said he was going to come back and he didn't so that i just he just flat out lied lied to all of us i know and uh mike i know had other stuff going on sherry and sharon who both had customer activities happening this week but thanks all for participating again the recording will be up on the clad talk page out on youtube and the blog post tonight i'll have it out there with every question that we went through with a link to the video where we hopefully answered the questions i think we did a decent job of answered the questions we punted a couple times but that'll be out on both of you yeah we got through them all yeah we did we usually don't get through them all so that's great indeed well is that something that's a normal project meeting to me we went through it all and i don't know that combination of tracy here helping his answer stuff and mike not here um bloating it out with his azure stuff wait till next week when mike comes back mike's not here have to have to trash talk mike a little bit so uh but uh yeah no i i there's a couple questions that i'm holding off until next week till mike is back that are in his area so um lots to go over as always but we'll be back here next week again everybody if you have other questions reach out to any one of us via social and we'll make sure to uh answer the questions directly or fit them into next weeks and with that hey thanks a lot everybody for joining and we'll we'll see you next week you betcha if not everyone see you later and i guess i can queue up the uh the the music again here so all right here we go oh wait it does the commercial dang it what it's not so smooth and i'll be i'll be in sunny cancun for the next two week shows just letting you know oh enjoy good for you we will miss you you will not miss us no i will be there because i'm working i'm working from cancun the first week and the next week i enjoy this this this so much i want to be here anyway but i'll make sure that my background is actually the view of my hotel window very cool right all right take care