 Until we go into executive session and then I'll put them in the waiting room So let's call the meeting to order. It is six oh four And I'll just make a note of that so we can give that information to Katie Would someone like to make a motion to go into executive session and The statutory provisions are for that I listed there are for personnel matters and contract Appreciations that kind of stuff so move and also and also other Potential legal matters Yeah, okay All right, so Rick made a motion. Is there a second? Yes, I can Okay, let's vote Rick Yes, I'm an eye Sharon. Hi Done. Yes Okay, and I'm going to Put Okay, so let's get started. It is 701 and we already called the meeting to order at six so I'm looking to see if there's public comment for items not on the agenda or changes or additions to the agenda All right hearing none I don't see Sandra John can you text Sandra John? I think he's frozen. Yeah, John are you there? Let me see if I can get if he's not I'll try to I'll try to text her. Okay. Thank you How do we tell John he's frozen? Maybe from a chat window, can you try that? Are you doing it Katie? I can hear you. Oh there you are We couldn't you were frozen or something. Yeah, I don't know why am I not seeing Sandra? What's her last name for ever yeah, yeah, he has buzzes name. I'm not seeing it in my contacts. That's weird The second I'm texting her in a second here if I can just Let's go to Her clock might be a few minutes off the monitors or something. I don't have her in my contacts. I might not either I've got her phone number somewhere So I got it Pete Sandra, this is Denise We're all gangs all here and we're waiting for you to log into the zoom so we can do your Um Treasurer's Lincoln tax reports All right, we may have to skip around. I guess if you're not able to sign in. Thanks. Bye Okay, let's um, let's skip over Let's do um Do you know? Oh, wait a minute. Here's Sandra All right, we won't have to skip There you are. Thank you. All right I am going to call up your Treasurer's reports If I can find it in the google box Treasure reports go ahead. Sandra you're up Okay, um We look very good as we come into the last A couple of months of the fiscal year general governments, um at this point in time general government is um over in revenues by Hang on By $50,000 And it looks like we are actually going to have expenditures at budget. I suppose we could go over um, but we're going to it looks like we're going to end the fiscal year $30,000 $37,000 You folks will recall that Roll into the general fund balance That we open the year with and um That will support the town's cash flow between july 1 and september the middle of september when we begin to collect taxes Highway also is uh Uh Were there any were there any questions? I should have were there any were there any line items in the um I had a question on other expenses Um on page Who was here was there No, it was up here Oh, where did it go other revenue Deficit loan it shows zero miscellaneous So remind me when we're paying off that deficit loan is it The beginning of fiscal year 22 Oh, I'll have to look that up. I don't know that off the top of my head the deficit From an accounting standpoint or at least a municipal accounting standpoint. Uh, we have to keep Uh, but a budget line items on the Chart for a couple of years And we're still paying off that loan if you give me a quick second. I can tell you when that will Uh terminate hang on That's okay. I don't want to hold things up I just wonder I don't recall if f y 22 is the last payment Or the next to the last payment, but we're closing in on that Okay. Yeah, I know it's coming right up Okay, that was it. Um, so in other words, so General government we're doing well Yes Okay, and then, um All right, so now you're going to talk to us about highway, correct Yes, did anybody have any other questions about General government and that report Well, that's great news. Yeah, there's it is It is great news and we'll talk more about That when we talk about the delinquent taxes that remain outstanding So highway two is showing In an excess of revenue over budget that promises to Be a that looks like it will be a significant amount um I did do a rollover projection at toby's request and um If at the close of april the highway fund balance is Let's say two hundred ninety thousand dollars roughly mean to the good To the good and that fund balance is created when you subtract To date expenditures from to date revenues. So as of april 30th There's still two hundred and ninety thousand dollars available to get the highway Expenditures paid through the end of the fiscal year and that would be june 30th. Does that does that include salaries? Yes Okay, how does sandra does that track I mean, I know generally the kind of I always track those year to year by month because they fluctuate There's certain periods where you've got a high expense to others low. Is there a comparison like that that we do? I mean, is this kind of comparable to other years or are we doing well compared to This year might might be a little bit of an outlier because we had quite we had grants Penetration is occurred in the prior fiscal year And we also had an and one extra state aid to highway That the state upper mont Granted two towns, uh in in light of covet So what what we're really looking at is what what can we expect to spend in may and june at this point and so, uh in in the report And in f y 19 that would be 2019 we spent Roughly 40 000 dollars total In may and june in 2020 we spent 111 000 112 000 dollars in total I can't I don't have access to any other information rick. We we emailed about that a little bit numeric just We we just started with numeric and um, we don't have access to The quick books prior to that But I would say that 2020 is an outlier year because we were at the height of covet And I think um, I I I don't know that that's a good indicator, but 2019 is is probably a good indicator of what is usually spent in those two months And it's going to be really up to the board. Um, what there you Will do or won't do with this information It would as I said, no additional revenues are anticipated for highway as opposed to General government where I still expect revenues to come in between now and the close of the year So in highway, we're not we're really looking at um What what do we think about expenditures? I tend to be very conservative And I would say I do I do and I'd say well, let's just say we're really going to spend a 175 000 dollars between now and the end Of the fiscal year. So if we do that, what happens? Well, we'll have about 115 000 dollars Into the highway equipment fund and that is just simply that 289 000 dollar balance minus 175 000 dollars It's just for pure um, uh a pure Exercise and subtraction So we're likely to have a roughly 114 possibly to roll over Yeah, it it looks like that and maybe even more I as I said, I tend to be conservative. I don't know exactly where we are in the way. We're managing our bills So I would go for me. I would always estimate The expenditures on the high side uh, you will have up by 22 2019 west star lease payment that had been coming out of the capital equipment fund This year. We only have 16 000 dollars in that fund At the at this moment and we're going to need roughly 42 000 to make that payment I would say to you folks you without a doubt We're going to have sufficient money at the end of this fiscal year to roll into the highway capital equipment fund and rick just to get you up to date on that Several years ago the town voted that any excess funds in the highway budget On june 30th get 100 get rolled into the highway capital equipment fund And And that is as opposed to actually budgeting an amount To get rolled over into that capital equipment fund. It's it's a strategy. Anyway, this year you're going to have enough to make that payment and uh You'll need about 25 000 dollars to make that payment. You'll have it. I feel I feel certain about that And I also think you're going to have really close to 90 000 dollars available In addition to that At the end of the fiscal year So, um, we get rolled over That would get rolled over. Yeah. Yeah So, you know, the most prudent course of action, of course is to wait and see you could have an engine blow up We had that happen Just a couple of years ago. That's a painful memory. It's still there um I I can't predict what could happen or what will happen, but We're really really strong in both budgets as we're closing in on the end of the year That's good. Okay. If there's nothing more on highway, can we Move along to Anybody have anything more on highway? I can't really know. No, that's everybody at the moment, but Um, if you have a question speak up so The last the last item I would like to talk about and then If there are any other questions beyond that, that's great And I'd like to talk about the delinquent tax is still outstanding We have 15 000 dollars in delinquent taxes outstanding and rick that is less This year than it has been in previous years Since I've been collecting delinquent taxes. I really haven't done a historical analysis other than the three years I have been collecting taxes um I will tell you I am not going to name names or even pick out parcels at this point But there are probably two parcels that are going to go to uh tax sale um One parcel and I think uh One parcel I am concerned is an older Senior in our community in our community who lives alone I have not been able to find anyone who knows this person To inquire if there has been an issue. This person has never been on the delinquent tax list before I am concerned Uh, I've emailed the emails go on on reply to none of the notices or letters have returned So, um, I don't really know what's going on with that particular parcel And I have as many feelers out as I can Because we wouldn't want to pull the trigger if this person says, um suffering Some kind of medical situation and may not be at home Um, as I said, this person has never been on the list before so it's uh concerning The one parcel will likely go to tax sale this parcel has Been in tax sale every other year for the last six years. It's kind of the way they get paid And I think everything else is likely to come in Um, or most of it will come in So we are um We're we're just very strong right now as we Close this year and what will that mean? When we set our tax rate, let's wait and see we all we only need a certain percentage to cover our Cash flow for two months. I don't know what the budgets for the summer grants are going to be yet, but um If we really have a lot of money In the general fund it we could perhaps Apply some of that to a reduction of taxes. So we'll have to wait and see that that is that's very speculative at this point But that's what Yeah, and our fund balance is good. The auditors must be happy They'll be happy when they see it Okay, um anything else on the length of taxes or highway um Budget that anybody wants to ask sandra? No Okay Thank you, sandra for sending that data to me. I'm gonna stop sharing the screen then Okay, that's tricky All right, um Anything else sandra that you want to Talk to us about or the only question I have For the board is one that you and I threw around a little bit Denise And that is whether or not the board feels it is useful to do the vltc's benefit and wage survey Um, it takes it it it takes some time. Yeah to get the data input. It's not seamless with any program um, and I Believe that the board felt it wasn't as useful as they thought it might be the last time that I did it So the deadline is uh sometime in july. We you have plenty of time to decide but if you want me to do it Let me know Yeah, I know I once Sharon and I were using that um at one point it was really Hard to it wasn't like comparing apples to apples or oranges to oranges. I don't know I mean, I think it takes you quite a bit of time to do it And I think I think we get a I think we get a free copy if we participate And if we don't participate then we have to pay for the copying so Um, you know our data is not in there if we don't participate So we know what our data is That copy by the what it the copy's 50 dollars. It you pay me more than that to do it Yeah, it does it takes several hours to put it together Okay, so it sounds like I'm hearing that We're not going to participate You let me know Okay, you don't have to decide that tonight. You have plenty of time. All right. Very good Thank you Thank you, Sandra Okay Andra Okay, very good. We stuck right to the timeline. Yeah, hey Can we can we maybe um either capture that as a future agenda item or circle back in a little bit on on that Decision point sander left us with yeah, I think I have it on my list Okay, um Let's talk about The consideration of purchasing a 2014 western star truck I know that Rick and john have been involved. John went looked at the truck um I don't know if I don't know if you guys put down and you know a hold on it with some money So why don't we start with? The board members weighing in on The truck John or Rick John go ahead So, uh, yeah, Rick Rick met with alfred. I screwed up my calendar and missed that first meeting But I did go faced in garage On friday in ruck I did not have the right clothes to crawl under the truck, but I was able to Look at the charge And the The cab and Truck frame look really good In terms of the exterior and any rust the interior of the cab looked really good not all worn out either But uh The dump body It was pretty clear it was seen rust and it's starting to roll on the seams and You take your thumb and pull you can pull chunks of rust right off of it so if number one We're gonna conclude that we're interested in biased We should also include in the price. I mean that very least body, but I would say the higher frame sand lasted and painted and then Lanolin under but We want to get some life though. Is that some body's gonna be hurting in a few years? um I'm assuming that alfred Had heard heard it running I did notice a couple very small drop uh oil drop spots on the cement right under the back of the motor I'm guessing it's a little bit of a drip for rear seal, but it wasn't a puddle. It was just a couple drops It didn't seem like a problem um And of course, there's the what we're gonna use this stuff for going forward This is our full reduction is going to be part Continue to be used as a backup truck Or is it going to be in full-time use with an added highway crew member? along the lines Shortening our plow routes. So well, that was my question john. Yeah um Who is this is this truck meant to replace the current spare? Or is it meant to be for the new fifth driver? And if it's meant to be the new if we need a truck for the new fifth driver Would we not want to take out a loan and buy a new truck? I'm just trying to wrap my head around What this truck is for? the question that came to mind is You know, I've been told I've been informed that When our trucks have 70 years on them doing what this truck did We need to get rid of them That we should stop going out in seven years. This is a seven-year truck That I'm sure did most of the same things as a truck clearly seen route 100 road salt Right, right it uh You know pushed had the burden of pushing and hauling the same materials and Seems to know that we had and going up hills and overdale and everything else. So That's either an issue or it's not an issue I think that We give up on our trucks too early unless if they're not rusty I always feel like it's better to keep going running. It's I underscore rust But um Was I gonna say it's a nice truck and After it informed us that to replace it today's dollars today's Uh, a new truck is 200 000 dollars all outfitted um You know, it really has to do with I guess it's you know Six or one a half dozen or the other it there's a cost. It's not just the cost of buying it I think does need to be sandblasted and painted Yeah, well that truck is not that the dump body at least is not going to be there A few years done we can we can do that at the shop We handblast Yes, we have done it done it in the past. We've rented a sandblaster with a compressor And we can sandblast it right there in the yard of the shop And paint it as well You know if if we want to do that it's not going to be a huge expense. I mean, you know if you're going to have to buy But rent the machine by the sandblast by the paint but the labor I can do right there at the shop myself Yeah I I'll let rip go and just let me finish this. Um, I bought uh one of those kits Online a gallon pail with the spray gun and everything else to apply that lanolin undercoating everyone using now It's not that expensive But Yes, awesome. Yes, I buy it by the five gallon pail and it's It's sort of a rubberized coating Oh, yeah, I know I'm glad about the lanolin. So like this is like an oil undercoat, but lanolin based. Yeah, it's really good Yeah, roger uses that on our vehicles, but anyways rick. Did you have any comments? Yeah, I mean, I think you know based on I've talked To you know through this with alfred and with the numbers are actually really quite good on it considering the John was able to get a look at that undercarriage a little bit. I mean if You know anywhere from I mean the net cost with it You know with a trade in or at least with a sale of our old unit is somewhere probably between 55 and 64 thousand dollars. So and with us what That's You know that that's pretty good here the question The only question I have is, you know, we this is good as a replacement truck I I mean I it looks for for the I mean not a replacement truck but a A spare and it looks looks like we turn You know a spare truck generally gets used about a third of the mileage Okay, that was an average You know alfred gave me, you know, so If we're doing frontline service with this thing, we're taking a risk as it is into that You know, we're putting a lot more vibration a lot more miles on it So and given the fact that we've hired somebody And that we're talking about reducing this cycle time on our roads You know that to me indicates that we're going to be That these trucks are going to be we're going to need another frontline truck now I mean so You know, this is where what begs the question, you know, if we can We're going if if we do that we're going to be buying a new truck at some point. So Do we replace this spare truck? Now with this when this is a good deal and this should give us at least another what six or seven years You know for for say 55 to 65 thousand dollars something like that. That's a that's very good But we'll die. I would think that we're looking at having to purchase another frontline after this we might be able to use this for say a year to get us through To you know raise begin to raise funds to you know purchase another truck, but I'm not sure I would Ask alford this too. I mean I I wouldn't want to put You know an older truck that you'd normally be taking off frontline service You know into into frontline service but Right. Well, keep in keep in mind that our six wheel truck is due next year for replacement Anyway, if we follow the seven year because that's a 2015 and that could be replaced for the frontline truck So we could use uh, okay. So wait a minute. We've we're replacing that truck Now that's that's already a pre-existing truck, but we're adding another Right. That could be that could be our spare truck. Essentially is what you're saying, right? We would yes retire that to the spare So would it make the question is would it make sense for us? You know if if we can if we're going to add and you know increase our frontline service You know to just go ahead, you know and purchase a new truck. We have to see if we can afford that and and then You know use our old truck another year and then retire And retire that truck the truck we've got into spare service I mean would that make sense? So let me just let me just make an observation if you're looking for the board To make a decision tonight on what to do about this truck Um, we probably should have known up front You know, what is this new person going to drive? Are we going to buy this huge truck and then the beginning of the fiscal year and we get somebody hired? Are we going to be looking to have to buy another new truck? Well, I think that comes with the with the territory with with adding a new person another person you have to add another truck I mean, I think that's sort of the package And we're we're talking about decreasing The cycle times on the plow the road. So that means you have to have another truck on the road To do that and another person So and that means of that means a full time You know, this is going to be a full service truck With that person. So that's that's Yeah, that's my so that's my question. Why would we buy another use truck? If come the beginning of the new fiscal year, we're going to be asked to purchase another new one Because we're going to have large expenses on the existing spare truck I mean, we've had 84 8400 dollars last year. I could already see 84 45 100 dollars going into it before winter I want to let Sharon speak. Okay. Um I agree with the point And question Denise just raised I'm I'm wondering Alfred The answer may very well be yes, and you know, I wouldn't remember. Do we have a Like a like a master plan of equipment like we've got This many trucks This is where they are and they're in their lifespan This is when this one's going to time out And where does this new one? This one is replacing the old one and then tying to the point Denise just made How does that all come together around new equipment? We're going to Need like how does it all fit within the well where our equipment and our budget and you know, like on paper I know you have an answer but And I'd love to hear the answer, but Yeah, the capital plan Toby has a capital plan put together That spells out when each truck will be should be replaced And that's a seven-year plan And and this one is is just stepping into a truck that's leaving a seven-year plan Right. Well, no no no no The the spare truck that we are referring to spare 2009 So it's way beyond the seven-year replacement plan Oh Essentially, this is updating our spare Okay, so and it's a great deal It is okay. So can I so Again, this may just be you have to refresh my memory But didn't we keep the old the the one as a spare? Because why not or do or did we necessarily? I thought that that that what we use as a spare is is one of the other trucks It's graduating but we should keep it because it's still good Well, we've we've always had a spare truck that happened way back in don singleton's day Big year right right, but I thought but I thought we came by those spare trucks as As I said one of the one of the newer ones graduates and gets replaced, but it's still a really good truck So we keep it as a spare now. We've typically traded them in So I guess my my thought is when we were budgeting for this fifth person We didn't at least I didn't as a board member think to say oh We're going to have a new person. We should be putting in our budget for a new truck Right, so Now I'm hearing from alford. Well, of course, it's a package deal. We should have known that well Maybe I didn't know that So the question is is do we buy spend all spend all this money on a used truck? and Then beginning of the new fiscal year. We're going to have to buy a new truck So john has his hand up so maybe he's going to answer my question This is Almost a no one situation and a no looted tuition if you know, I I agree with alford and rick that is good value Um, it's less than third of it's 30 percent of the cost of a new truck. So let's remember that after all is told um in terms of trading in the other one at very least We would prefer for now that our new guy can start out with And then as we kind of gain fiscal momentum we can You know focus on another truck Um, I think after also put on our radar that one of the graders needs to be graded up on so There's a lot of paul's I I think You know, if I didn't look at the file on that that's kind of simple stuff, but I think we should do it Uh, but I you know, I didn't I just didn't know the cost to stand blast it and get it cleaned up So the thing doesn't ride away Um, I think we should buy the thing has a standard shift by the way Which is better in my opinion on automatic in terms of probability Um, I think it makes It makes sense to uh Purchase this if the spare truck right that we have now is Uh, really less legs. There's gonna need a lot of work and my understanding is the spare trucks be rusty rick told me right right outfit Yes, it's very rusty. In fact, you know And the the the body where the chain Delivers the sand out the side of the truck Is worn very thin. I mean it's worn thin to where That's part of the 4500 that I mentioned Of repair because that it's good. It's gonna catch up. It's gonna catch the chain and it's gonna, you know One morning when we're trying to sand the roads it's gonna catch up and then we're into a plate rebuild And I mean not to mention last winter. I mean with paul was my main mechanic and he was Every time that truck went out it was coming back and paul was underneath it. It just Always some repairs that that truck needs because it's played. I mean we've it's just been it's served us well But it's I think I think to that note to alfred. I believe you told me to the repair cost It's actually in The last year's budget, which is that 8400 dollars. That's all Hired out work as well. That's not I don't think that included the work You did internally. That's right happen. So this is actually quite a bit bigger. We're gonna We'll work you and tobi. I will track that in the future so that we it'll actually really help us With this cost benefit It's pretty but we'll we're working with what we have now I think that question here is, you know, can we I mean it is a very good deal and it is time to upgrade that trade The thousand dollar question is do we do it? Do we Get a new truck You know get the new truck now. So we've got a front line truck and then retire our You know and just bite the bullet and spend some money for a year You know and get this other vehicle into in its regular, you know retire our Our front line truck in a year or so In this position, or do we buy this? I don't know what the trade in value will be on The truck that's going to be going It's dropped in two in in less than a year it dropped $2,000 the trade Yeah, so I want to I just want to remind people we need to really move this along And I see that I see I see john and tobi both have their hand up. So go ahead The other thing is if we have a A fifth employee and a truck is down Then what we can do is we can always find work for that employee throw them on the greater And then we could just go back with the remaining trucks and employees They can do the less than optimal current Loops so we could have two sets of loops that everyone's trained on The larger moves that we're doing now and the new smaller loops and if we have a found truck Then we can always have the remaining trucks larger loops till we get The truck back online and then we get moving out bank whatever the greater is always stuff So I don't I think by having that extra employee That extra truck we actually have a lot of Have a truck used um like this and I just think it It makes a good sense Okay, well that's what we're looking for we're looking for We're looking for you and alfred and rick to help advise us in making a decision So I'll let tobi go for a minute or so and then we're going to have to make a decision here because we have to move on Okay, so I talked with the salesman today So the the deal on the table is we can either trade in at 77 thousand minus 13 for the trade Or we can purchase outright at 75 We have that option open until we take delivery of the truck So it can if we keep the old truck until august or september or october And sell it then we can choose to have the 75 000 with whatever we Add there and cash on the sale The other thing is new trucks are actually way behind right now because of the pandemic and a lot of other things Good point if we tried to get a new truck It would not be until the end probably the middle of summer next year before we would see a truck Wow So that's an important point So it's really not going to help us to pass up on this truck If we're thinking about adding somebody for this particular winter season Okay, so then I would I would make a motion That we authorized the purchase of this 2014 western star truck in the amount of what's the amount alfred? Uh, well depends on if you include the trade it's 77 thousand without the trade Well, I think we should trade it Well, do what question is do we sell it ourselves alfred? It's out to trade It's what john it's 75,000 if we keep our truck and sellers it on our own That's right. Right. But if we decide to do the trade it's 64,000 So I would say to authorize up to 64,000 And if we If we make the deal as get more money than 13,000 to sell it outright, we'd save more money I mean authorize authorize the expense of 75,000 No 64 64 64 Because you'll never pay more than 64,000 if you See 64. Oh, I see. That's right. Yeah, so so what so what you're saying is authorize us up to 64,000 Because the rest of the The cash The the deltas going to get closed one way or another by that other truck, right We don't if we don't get a 13,000 offer for the truck then we have a guaranteed trade-in of 13,000. So right, okay So my motion will be the 64 64,000 even Yeah, okay 64,000 to purchase the used western star 2014 western star truck and I think that's all I need to do right. I I would like to just make sure that this is the priority that thing gets sandblasted in the end of the summer I think that We won't own it john. We won't own it until december Oh We're we're just signing a purchase and sales agreement. The truck won't be available to us until december Are they going to keep driving it then until december? Yes, it's part of their fleet So what happens if something breaks on it or Well, they have to fix it. It's still their truck I mean, I I've been guaranteed by the salesman that will have a Vermont state inspection sticker on it Before I take it. Yeah, that doesn't mean No, it doesn't it doesn't but there's so little trucks out there. There's just not trucks available. That's why I'm Anxious to grab this one Now I hear your I hear your point Albert and it's valid, especially With what toby said about the market not having much available in the line of equipment. That's very true So the delay is due to their their weight on the new truck, huh? That's right because they won't get there their new truck won't be online until december Okay, okay, so we know that going into it Um All right, so I made the motion. Is there any friendly amendment that anybody wants to make to the motion? Is there any is there any contingency given that that that we you know, what happened, you know If they don't get their delivery in december is that going to really hurt us? You know at our end If you know, should there be any contingency in that contract for that or Or do well, there should be a mileage contingency man. I don't know. I mean if I were to trade a truck Personally and they didn't care on the trading What the mileage ultimately was gonna be I would run that truck first and foremost and wear that one right because we're rid of it So there should be a mile at price We need to get a a guarantee on a mileage cap. They can't add 30 grand or 20 grand to that truck and have as great as st price So how can we put that into I can talk to I can talk to sandy about that the salesmen and see what What we can do for a cap on mileage Okay, so I would add an amendment to my motion That alfred will investigate and work with Rick and or john to put a cap on the mileage and if that doesn't meet with their satisfaction Then we would need to revisit this issue A mileage cap will create a disincentive to them to Overuse that right right john. Just be aware that they're trading that in so essentially they have to Have a sort of mileage cap for the trade that they're doing so The dealership is already They'll just get less on their trade. They don't have to do anything You know If they have a purchase and sales agreement signed they've already got a deal They've got I'm trying to I'm trying to get this moved along And I I think I can help denise. Okay um Can we I'm fine with the mileage cap, but but can we also What what what what what you're really doing is addressing a new idea that has come up And there could be three more ideas that come up after we make this motion So so let's have the motion say You know the 64 000 the mileage cap if that still fits but That we authorize rick john and alfred to Cover do what do what's in the best interests of the town if something new occurs to them or arises Okay, so I would add to my motion then that Rick john and alfred do their due diligence in making sure That the truck is in good shape upon purchase And then yeah and negotiating and negotiating the purchase and sale for us, right? Okay Yeah, I think Sharon's is good Okay, so are we clear? Are you ready to vote? All right, rick I I'm an eye Sharon Hi John Yes, okay good All right lesson learned that we always have a lot more questions. We should think about um When we're doing this kind of investigation Um katie I missed the second on motion Um, I think it was john. Thank you All right moving along um curb cut application for resin kowski and I did go out and Try to find these two curb cuts And I notice that on their application You see where it says it's for residential and it says change existing curb cut from So my question is I think I found the pink flag Um, are they gonna close up Their other curb cut because remember we generally try not to have two curb cuts onto one property Alfred, do you know the answer? Uh, no, they're gonna close one of them down They're actually they're actually moving their house So like they want they're picking their house up and they're moving at like 100 feet Wow So they are trying to Somebody's somebody's wait a minute. Somebody's got some kind of phone call going on My answer machine is picking up it'll stop real soon Sorry So they are picking their house up and moving it. So I told them that they would have to block off their existing curb cut Right. So they would have to close their existing curb cut Right turn it to lawn or whatever they gotta do Yeah Right, so that's that's what I know Okay, and does it Does it need a culvert? No, I didn't recommend a culvert just because of the lay of the land I did recommend that they have to cut some brush to gain site distance Because they're they're right on a corner and there's a bunch of brush that's going to Prevent vision Okay So that is I talked I met them there with their architect and them and and I said that's the one thing that definitely stands out in my mind is That they would have to cut some brush Okay, to allow for Right line Site distance, right? Anybody else have questions Oh Very clear. So Alfred are you recommending them that we approve this curb cut? Yes, I didn't I didn't see anything Alarming at all as long as they cut some brush All right, so I've written down Um, what you said about them moving the house. They're going to close the existing curb cuts They're going to brush to improve site distance And there's no culvert needed All right, okay All right, would somebody like to make a motion or I guess I could make a motion To approve this as noted with conditions They're second. Don't move second Okay, are you ready to vote? Um Sharon Hi Don Yes Rick Yes Okay, and I'm an eye All right, the other curb cut is this birk Curve cut And it's loading There we go So I think I found this one too, Alfred. Is it is this the same birks that live in the I guess is this a new Project or is this Have something to do with Peter and Deb Burke's place It's the same property. It's a subdivision subdivision from Deb and Peter's property Okay, one of is one of their sons that is going to build a house Okay. Yeah, so I did find that it's a pink flag, right? It's a pink flag sort of right on that corner below their house It's like It looked like a good site distance from what I could tell Yeah, well again, I met with their engineer Um out there way prior to this and Told them that that's the best option that there is and so their Their restrictions are that or their Our conditions that we need to apply there is definitely they need a culvert And what size what size culvert 15 15 inch. Yeah minimum of 15 inch And they also have to follow the The standard that follows every curb cut That's the b71 71 the b71 which prevents the to from being too steep. That would be a certain pitch So the water doesn't come into our roadway And it didn't look like they had a lot of anything that needed to be cut from what I could see Right, there won't be a lot of right because it's on the corner But you know, it might just be good to say some brush cutting because because of the corner and we won't know how Until they build it we won't know how it's what it's going to look like Okay, so keep the brush cut for site distances. Yes, um On corner Yeah, okay Anybody else have any questions? Yeah, uh, I just want to make note that Sharon has recused herself from this discussion I guess a conflict or perceived conflict, uh Oh, okay. I didn't know that Well, she just messaged us. Oh, okay She'd like Katie to reflect that in the minutes Okay, great. Thank you all right, so I would make a motion that we approve this New curb cut that requires a 15 inch covert They need to follow the v71 standards and they need to keep the brush cut for site distances on the corner I'll second Okay, anybody have any other comments or thoughts alfred do you Agree with approving this Yes Okay, let's vote rick. Yes Done Yes Okay, and I'm an eye. So we're good All right Roadside mulling schedule Okay Now I see Sharon's note. You can't see the note. You can't see chat when you're Screen sharing I didn't know that So alfred I forwarded you a bunch of documents. You'll remember from Joanne Garten and Um Stuff did you come up? Did you come up with a plan? Yes Yes, I got all the documents documents. I have read them and I Have a plan Okay, did you You didn't send it to me so that we could put it in the folder then right? Right. Well, I didn't I don't have anything written off. I mean, it's pretty straightforward Um to start to start mulling end of may 1st of june And if you look at the map The resilient right away map Most of the walk most of the wild turbo Is down near lightning ridge row lender singleton um Down in that area So my plan is to start mowing that area first To get ahead of its flowering Pretty much mow the rest of it the rest of the town after that um, but By looking at the map that they've got most of the turbo is is in that area lightning ridge tucker road george road adam at road So that's what I was basing my energies towards Following that map as they as they have pinpointed Where the turbo lives? So it sounds like katie for the minutes That we need to note that alford is reviewing the map as identified by joanne garton in the resilient roads um report that they did And he's going to follow that suggestion Uh for the mowing schedule Is that what i'm hearing alford? Is that right? Yes Okay. Yes, and you know pretty much once we start mowing We're mowing all summer Right because because it's you know to start mowing To keep ahead of the before it flowers. It's gonna flower again Yeah So we're gonna have to go around twice and It's 80 miles It takes a lot of time Yeah, we're just gonna i'm gonna have one guy on that mower all summer long As long as it that's kind of what we had isn't that kind of what we had last year wasn't jacob mowing or something He yeah, he was the main operator of it. Yes. Yeah But I I thought we budgeted to hire a part-time person to do that Well, we've got ten thousand dollars in the budget for roadside mowing um but it's it's I haven't found many people knocking on the door to come operate that machine I mean it's put an head on front porch form Um not for that particular job. No That might be something that we could do. Yeah, we could do that Yeah, I think We definitely should we need somebody That is particular to that job So that I'm not losing one of my one of my manpower throughout the whole summer Yeah So, I mean my ears are open to to suggestions as to who might be a good person for that Um, I've actually I've passed I have passed it around a couple to a couple of people and You know, they're either too busy or they're they're just not interested. Um, so I haven't had much luck You might want to work Barstow. He's kind of send me retired and that's what he does you most maybe If he has a drop spell in the summer, he'd be willing to do something that's going gaps He's pretty skilled at tractor driving, right? It's been doing a good idea Okay, I can reach out to him Okay, I'm sharing you had your hand up a minute ago Um, I did and I'm gonna make a point different than what I was thinking a few minutes ago Um, no matter who we hire particularly somebody who has other things going on may need to hay Um, we want to be really really clear Alfred about our expectations for showing up and getting it done This is not the kind of job that gets done Um, when you have time All right, when the wild charitable is ready to harvest, we'll be there to cut it You know, there might be another person Tori West and Dan Weston's son. I'm wondering if he's You know that That might be a possibility I mean, I can I can reach out to him too, but I can assume right now that he is swamp. I mean, he's advertised He's expanding his business into driveway repair and excavating and Yeah, I saw that on front porch form Yeah, okay, so it might be a good option, but I don't know that he's gonna want to bandwidth. Yeah Well, I think I what I'm hearing is the board would support you're reaching out Maybe putting something on front porch for him. Let me know if you need some help with that um And you're gonna follow the the mapping that Joanne did and I'm looking at this Um, what did she call it? Cheat cheat from may of 2020, you know, cheer charitable starts to bolt in May and June Um other things are mid july So i'm assuming that you would work with whomever's doing the mowing to identify The areas to be mowed now the other The other issues are um and this sort of plays into What we should be discussing now, which is peter harvey's request to post the no mowing sign Like he's done the other other years So I wanted to get the board's thoughts on that before Um, we could go too far along rick. Do you you weren't i'm gonna let somebody else go first rick because you weren't here over the year Sharon you want to speak up? um I think I have two two different angles on this one is I think we're you know, we've come this far that And we've we've you know wanted to support Um peter's what he I think if you were here we're calling an experiment He's testing something and he's let us know that that is ongoing I hear the concerns that were raised in gale's email email and And what occurs to me is this just it requires we're at a point where we need to do a little process improvement so Um, can we put some Get some signs up that you know Let folks know that we are Thanks, uh denise that we are you know We are I don't know whatever they what I whatever they say slow down um The road roads narrow slow down whatever they need to say but some way of of having Both in that's what I want Hey, uh folks, I'd just like to make clear That I I will be again responsible for mowing my own roadsides like I have been So please don't mow in front of my property Um, okay, let's let's address this because yeah, well I don't know who gale's talking about ragged roadsides, but she better not be talking about mine Yeah, I don't know she didn't say I didn't ask I'm keeping a mode Okay, so Sharon did you want to? further Okay, anybody else Rick your thoughts Uh on that I'm you know, I would say if I'm okay either way. I don't have enough history on this to really know what The issues are but I mean I would say if peter if we if he's going to I would say the posting would be limited to what he can actually do so because it I mean you do want to keep this vegetation down for sightline reasons and everything else So if he think I mean that's the way I would approach it But okay So it sounds like we're in agreement to Let peter continue with his experiments But we'll want to keep an eye on it and see And I think last year I did drive down there after hearing complaints about site distances and Those kind of issues um Just to see for myself So I think that we could Put in the minutes then what I'm hearing is that we would have The board agrees to let peter harvey continue with his experiments on Is that john is that old west church road or what is that road? There's four roads Four roads, okay Old west church wisp on fowler And what's the other one else singleton singleton Well, no, no Then it's sparrow road Sparrow, lisp on old west church in fowler Okay, you got that katie So did peter get permission again from those property owners like we requested last year He didn't say but we could put in the minutes that we want Peter to report back that he's gotten permission From the property owners to post the signs Because uh, you know, we have property owners to if they see the tractor skipping their property Yeah, because peter's decided to do this without their input They might want their property modes, so All right, so should we I'm sorry, go ahead are peter's signs sufficient In terms of signage Essentially they're telling the he's telling the wrong crew not to muck right So So what so does anybody have any thoughts on different or additional signage that tells motorists? Just alerts them that Slow down The roads are narrow Do we have any such signage? No, we have to I have to get some made I suppose But so we're just going to label four of our roads that need that people need to drive slow Because they can't see around corners I mean that's essentially what we're saying is that we're not mowing our roadsides. So you have to please slow down Yeah, and I wonder if we post such a sign And something happens. What's the town's liability? You're asking for a liability It is there's a liability issue. Yeah Well, I think we need to go back to mowing just not mowing is asking for a liability. Yeah. Yeah You can't see around these corners It's I think it's putting us into a into a position where it's Where it's the liability for the town So I think right in that Yeah, yeah, he is So I think we need to maybe not Answer this question tonight, but to go back to peter And find out if he's gotten permission like we asked him to do last year before we can make um A definite decision to do the rest of the board members agree Yeah, and I I would also add, you know, if we're going to do this, you know, I would think At the least to places like intersections where you've got to have You got to have sightline clear visibility. I mean, I think we mow those. That's a safety issue at that point Is it Is it a safety issue if people are actually going the speed limit? Yeah, it's if you can't see It is a safety issue Yeah, that's uh You know where roads are intersecting or you know, I I don't know Alfred what your thought is I mean, these aren't super high 80t roads. So But it uh, right, but a lot of them are very winding and they're corners You know, and if if if one can't see a car coming and they collide And they can have if they got a lawyer that can say Well, I didn't maintain their their road sides and I couldn't see the car coming That's what the clear is that it's a huge it's a huge liability. I I'm afraid of it So I think we're speaking generally Uh, but I will say I noticed which is I don't know one area whether a blind corner Or could be one due to non-mowing at all I I'm look I'm thinking in my mind's eye always church road Is only that intersection with this pond, but that's there's no blind corner issue there. It's not mode is a triangle um, that's the only Maybe the intersection of fowler and uh Fowler and uh What is it called? Uh adamant road. I don't know what is it might work become the singleton road, but I I have at island long before with my mower Because the turbo is so thick. I want it growing So I've been mowing before the road crew gets there I don't I've said my piece that's all yeah General concern, but I don't get applies here on those roads. That's all Okay, so um You got this for the minutes because I want to be able to go back to peter And give him the blurb from the minutes of what we would want him to do before we're gonna approve his request And rick do you you would you be able to drive by there rick and just eyeball it? Yeah, the roads I can do yeah as a as a new set of eyes Sure, sure. Okay. That'd be great. Thank you All right, and then let the record reflect that john brabrandt has asked that his road Not be mowed. Do you have a from a from and to location done? I can't remember Well, yes, just my property. Uh, it's it's basically where the I don't even know what the name this this my property is more or less bounded by two two streams There's a southern one we replaced the colored on and so that's my property lot and then north from the north end There's another stream there The guys know where it is Okay, so let the records reflect the minister like that and Stephanie Kaplan has asked that um Jack Hill road not be mowed from from the same location as you remember last year, Alfred I would like it if you could Put this on a paper on paper for I can give it to the operator Yeah, well, she's so that he can know that all these different spots because it's just going to keep growing Yeah, that was last year. There was a spot on the county road that we were asked to not mow So if they're going to be these spots all over town, you need to make a list So I can give it to the operator because I will not remember them All I can do to remember You know where the where the trucks are going in a day. I mean, I just that yeah Just put it on a list make a list and I can give it to the operator and Alfred you may you can make the list you make the list you sat here through the whole discussion You know what the roads were last year. You can make the list I think it's your job to make the list if you want to double check it with us when you when you're done And make sure you capture everything that seems reasonable to me. Yeah, I mean, Kate You can get the list from the minutes from Kate and Katie's minutes um, and Stephanie's ask is from her house Down to the intersection at mosco woods same Same as last year And you know, I mean Just think it's not it's not as many man hours as somebody's gonna need to spend on the mower It's not true. It's not true. The mower still has to go through that road Okay, well, what the same amount of time So I'll make sure you get Katie's draft minutes so you can make a list Okay All right. I think that's the end of our roads and Road commissioner and all that stuff because it is 815 and we need to Move on unless you have something else really quick. Alfred No, I'm good. Okay. Great. Thank you so much. Thanks, Alfred. Have a good night. You too All right, we need to this should take hopefully like three minutes um We need to approve mailing of ballots for the gene 30 special election to all the registered voters This is the same thing we did um Back in I guess it was in March If you all of February when we mailed the ballots to everyone The polls the polls will still be open judy, right for in person from seven to seven Right. There'll be um the regular election day at the town hall from 7 a.m. To 7 p.m um And I'd like the vote to reflect that they would All ballots would be mailed for the june 30th election to all active voters rather than So that we can omit challenged voters. I've talked to the secretary of state and this is You know the covid protocol when we Mail to all registered voters is not to not to mail to the challenged voters. That'll save us like 153 postages And it's and those and those voters are mostly people who've moved away But they haven't alerted us in person directly That they are no longer on the checklist And what's what's considered an active voter? Is it they had to have voted like in the last election or the last presidential election? How do they determine active? um No, it's They mainly have to have lived in town and be registered um and There's a rule that The board of civil authority reviews the checklist every couple years um Thoroughly and then we go on those recommendations as to who to remove um But you can't do that 90 days before an election We've had so many elections in the last few years with the school elections that I have not been able to purge anybody Get anybody off because you're not allowed to purge 90 days before an election Unless you hear directly from that voter. So that's why we have this large number of challenged or people who Are pretty all their mail comes back essentially um so All we have to do is say active Or you can say all registered because we'll but if anybody's challenged and they don't get it They need to request it if they're still up if they still want to vote Okay, we're gonna have board have any questions for duty comments No Okay Yes, I would make I would make a motion to authorize approving mailing Of ballots for the june 30 special election to all registered active voters I'll second that motion any further discussion questions All right rick are you ready to vote? I Okay, I'm an eye Sharon. Hi And john there you are Hi Alrighty very good. Anything else judy? No, just that we only have so far may 24th is the deadline for any submissions of intent to run for election Um for either select board or town clerk and right now we have two For town clerk and that's jeremy weiss and matt michael. We don't have any for select board yet Okay, so there's about 14 more days I've heard I've heard from one person who I who I think is going to come forward for select board I will circle back to said person If they don't if they miss that 5 p.m. May 24th deadline, then that's it. So just everybody's aware Everybody is well aware judy. Okay Okay, no, you know, thank you. All right. Um And let me see if it's in the google folder the dog The dog warrants um Katie is it in the folder? I'm not sure that I saw a new dog warrant things come through did they? Um, yeah, judy sent it around I did not copy Katie. I sent it to you janice Oh, I thought it went to katie too shoot If you can open your email denise you can screen share it from there. I can Okay, let me find it Um, there's so many emails. Let me see. Oh dog warrant Oh, no, judy. You were I asked you to post it in the google folder and you said will do Oh, but I don't see it. I don't I don't do that. I just never Do that So, sorry, but it's all updated. It's may 10th I maybe I have it in my email here if I can I I have to go downstairs and get my phone to do a dual I have to do like three steps to get into my email on this laptop Well, the the warrant reads the same As it does every year. It just gives um Wilson authority I have I have the warrant here. I just don't have all the list of names It's the same warrant as we do every year. It's it's to wilson from the board um under the the authority of the state of amont you are hereby Commended forthwith to impound dogs and wolf hybrids Not duly licensed and according to the law And you are further required to make and return complaints against the owner. So what happens is wilson contacts Now contacts all of these delinquent um dog parents And gives them 90 days to get their dogs licensed That's that's the the gist of it If the board isn't comfortable because they can't see The language is archaic and it's been used for By decades Yeah, it's really standard language and the list was printed today. So it's absolutely up to date in terms of the number of the untagged dogs and And we can just scratch off names as as mail comes in with registered dogs Yeah, okay, is the board ready to proceed with this? Yeah, okay, so would somebody like to um Approve the dog warrant the 2021 dog warrant memo to wilson he was our animal control officer and Might maybe you could authorize me to sign on behalf of the board Anybody want to make a motion? Oh, so move Okay, is there a second second All right, let's vote rick Hi I'm an eye sharing Hi John yes Alrighty All right, we are so on schedule. I'm so happy um I guess nick are you oh, yeah, nicks here good for a few minutes early to talk about the Local emergency operations plan. Let me see if I can find it in the Google folder and I can call it up. So so guys, this is like my first time Really driving on my own. What do you think? Doing great Yeah No glitches. Well, yeah, there was the dog warrant Pretty minor. Okay. It's working on it You've earned your deviators goggles Oh, thanks. Okay. There it is. Yeah, nick. Do you want to just run this through this? Sure. I gotta go get it I gotta go get a drink This is the local emergency management plan it's uh updated every year by the town And is supposed to be submitted to the state by may 1st And nothing bad happens because if if we had had a tornado between may 1st and may 10th, we wouldn't have gotten FEMA reimbursement, but that didn't happen. So we're good And the 2021 local emergency management plan looks a lot like what we did last year on the municipal adoption form where I removed Cliff's name added rickine as a point of contact And there are a few other minor changes in the list of local resources, but Nothing terribly significant And by the way, it's been really great having Rick become a select board member because rick has a lot of experience in emergency management at the state level and through the Department of Transportation and at the state emergency operations center. So I am looking forward to working along with With rick in the next year on building out The our local plan Thanks, Nick. I am too. That'll be be good Lot a lot of good stuff we can do So I I don't have any particular part of this to turn your attention to It's pretty similar to what we had last in the last year Yeah Uh, didn't I did I did look at it thanking it for working on this. Sure. Yeah. Yeah Anybody have any questions on the local emergency operations plan? Oh, it's fair I don't see any hands up as I scroll through we, um We last year we beefed it up quite a bit from where it was. It was I will say skeletal in previous years And I think this hasn't changed much from last year, but in the year to come I think rick and I will be doing more with it Yeah, yeah great All right, so we need a motion To adopt the local emergency operations plan for this is every year correct nick Yes, and by the way for the minutes, it's the emergency management management plan not operations plan Oh, okay local emergency management plan All right, I'll make that motion Rick, do you want to second it? I'll second Okay So rick, would you like to vote? I uh Sharon Hi, john. Yes And I'm an eye All right, great Thanks much. Thank you. Thank you nick. Okay um All right, now I need to find these letters. Let's see Let's um do syndrome solid management um We have two groups applying for the northern borders grants their central mont solid waste management And north callus memorial hall. This is their letter of interest To northern borders and now um Now they're asking us to Oh, where did it go? Now I have to Get back into the google folder. How do I Do that now Oh glitch The triangle You need Yeah, I'm trying to get to the You're okay. Oh, go for you. Oh, yeah, I know I just have to have time to get there So I gotta get I gotta I can't see the Older thing because you guys spaces are all over it. Just drag it go put your Your Check in a doc. Oh, there we go. Got it Um, sorry about this. No, it's okay Okay, letter of support. I'm not sure Which one we're gonna be looking at first because I won't have the same name Oh, this is north callus memorial hall. So we need the other one Okay, here it is. All right. This is to The northern borders regional commission And What's her name to sandra? I have to get her last name to sandra at central not solid waste management And I ran this by bill powell It's just basically a letter of support. So would the board like to Approve a letter of support and this letter of support Absolutely, I moved that we signed a second. Yeah All right, rick, would you like to vote? I Okay, I'm an eye john Yes and Sharon I Okay, now back to the This is north callus memorial hall. Um, I asked mary jacobson growing jacobson to Draft the letter. It's so I hopefully you've seen it in the folder Any questions or comments on that letter. All right, does anybody like to make a motion to approve Denise how come both of the letters have your name already on them? That's unusual The ones that I got they that's the way they came through and I changed it to on behalf of the select board I see. Okay. Thank you. Yep. All right. Is there a motion? Oh, it's so moved Okay, second second All right, would you like to vote? Um Looking at the squares rick you're up I john hi jaren I Okay, and I'm an eye All right And I I keep forgetting to ask I mean Eileen. Are you here? There's something in particular or You're on mute Eileen Oh, I'm here. I'm here supporting mark Same subject Okay, I'm just listening in Yep. All right. Um other updates Cliff was not able to join us tonight because he had something come up But he sent an email And this is his update on friends of the town hall That the friends of the town hall would like to request A special meeting with the select board on june 21 The purpose of the meeting is to review the usage policy manage agreement and rental agreement The entire friends group will be available to answer questions from the board And hopefully we can end up with an approved management agreement um And if we have any questions, I could call them and get them on the phone So that's his update on friends of town hall. So the 21st is a Um A monday night that we would not normally meet thoughts comments questions I would we move that to a regular meeting night or just uh I think they're thinking it's going to take a while like maybe an hour A long comment. Okay That's I think that's what they're thinking It's going to take some time to To work through the documents Because there's three of them And we've been getting and we've been getting inquiries From folks wanting to to use the town hall. They want to set a wedding date they want to do um some kind of a A music performance And things like that. So at some point Maybe we can start talking about it at our next meeting what we Need to look at and review with regard to you know, opening up the town hall for use again Yeah, I I love two minds. I mean I I'm I'm we're still trying to teach ourselves What are the things that we do? more deep dive offline with one One maybe two of us depending on the depth of the issue And what do we dedicate an entire Two-hour meeting to Yes, I I hear what you're saying. I think this is a really important document and when we started looking at it before there were just a lot of questions and I'm concerned that If the whole board isn't involved in the discussion um We're going to it's going to come back to the board and then somebody's going to have additional questions And we're not going to get it done. Yeah, that's that's what I'm thinking. No, I I I can easily be I can easily Be in that position as as well on something of this magnitude and I think Because it's a an important municipal building And we are for the first time Engaging in this kind of a public private partnership to manage it Really on behalf of the town Um, this is pretty uncharted territory for us and it's got huge It's high profile. We're doing it right at the time of everybody coming back into public spaces together. There's so many convergence of unique situations It it it makes it makes sense And so I'm I'm fully on board for this one However, there are so many other important issues really important issues that we can handle In a in a delegating outside of Long meeting and I think we're and I think we're working on that Sharon. So no absolutely I just I just want to like You know keep that framework and note that this this actually is an unusual exception for all the reasons we're saying And I think it has huge implications moving forward If we we need to try to get it right, we'll probably have some Things we need to tweak along the way and I think that's when we could delegate it Um, right once we've done it one time. We don't have to keep doing it right this one unless we screw it up bad Right, let's hope not. That's why I think getting everybody's input Right out there out front and I would hope people would take time to review the documents prior to the meeting to help make things more efficient Okay, um, this is a good time for me to say I'm actually going to be away on June 14th Okay So that's my excuse slip Okay You're excused. Have a good time Um, okay one other thing it update Um, remember we asked Ruben about sending over that executive summary. I checked with the office staff today to see if He had forwarded that executive summary so I could forward it so the board could have it And the office staff are going to check So that's the only it update that I know of katie. Do you have any it update I noticed um On the town website that you can now see the full calendar and it lists the meeting so whoever did that. Thank you That's a huge huge help Yeah, we really wanted it to be that way so basically after the select board authorized hours for me to work Um on this project. I met with judy and barbara. We kind of reviewed what their preliminary preliminary thoughts are about things that need to be fixed I've spent time taking the tutorials that um gov office offers so that I could understand better How to do what needs to be done and I started making some fixes like that like formatting Hiding old pages that didn't need to be seen and I'm I'm currently Working on figuring out how we can into nick and I are communicating with the town office staff About how we could get a lot of old documents that are kind of just hanging out seen and unseen on the website Into some kind of a saved space that rb tech recommends so that it could be saved for backup So we're doing that piece and then we'll reconvene. I think later this week or the beginning of next week So that we could be really clear how the office staff wants the things to be organized rather than the dump that kind of happened Um, so we're we're we're working on the organization piece next So I I expect I'll be able to report back good news on on the user end kind of side of things making sense from a customer service kind of perspective how judy and barbara would like to see that go forward I will say I was looking for some minutes and I can't remember who was planning Forget whose minutes I was looking for and they're just not there yet There weren't minutes No, I couldn't find any minutes All right, let me email you about it. Denise because I'd like to know I'm keeping kind of a running list of things that need to be tidied Versus things that need to be reorganized or just fixed. So maybe I About it Sure Do you have any do you know any other it updates? Did you get your new laptop yet? I haven't heard anything about it yet okay But that was something we authorized I think last meeting right last meeting was it Yeah, I don't it was two weeks ago. I don't think I have action to take on that I think that that's an rb. Text hands and they were saying there's some supply chain issues right Yeah, I could follow up with them if I don't hear anything I just yeah, I just wondered and it's only been two weeks. So yeah, yeah You I guess maybe we need to give it some time. I'm just anxious for you to have your New new computer. It's such a weird glitch when it's working. It's working and then when it's it's a hardware thing So when it's not it disappears What a pain All right, um Select board we have time to review some minutes So let me get to the minutes Okay, the oldest minutes are from February 20 seconds And just for mark and eileen's benefit Um, I'm sorry. We couldn't get Damn The damn damn on the agenda tonight So feel free to not hang around if you don't want to All right. Now what am I doing wrong here? I'm trying to screen screen share Minutes here we go February 22nd And I can't remember Oh, these are the ones john that we wanted you to Look at we were we were good with approving them except for We had a question on Wanting you to review The section of the minutes where you spoke about the background of the damn Can you look at those? Yeah, can you pull it up some more? There was a there was a little mistake in it the rest there. It was pretty accurate Um, can can you see it? Yeah, I'm looking at what you got. I'm reading through. I can't remember. I knew it when you provide it to me funding piece Shoot now. I can't remember. Um You want me to scroll up or down? Yes, scroll up scroll down down. I'm sorry. Whatever two ways up and down um Mark mahaley commented that the that the father gills own it but don't want to Uh, I think Mr. Mark mahaley actually commented that His understanding was that they don't own it That was the comment, um And I disagreed with that. I said that you know our town attorney we hired an attorney to do you know a deep research on this and uh father gills attorney had used an excerpt from statute Without providing the full context of that statute now so that that was Mark did not comment that He that they didn't want to own it His understanding at the meeting was that they didn't own it that they were They had relinquished ownership and I Disagreed that they had that legal option. So that was the that was the inaccuracy Can can you help me find exactly where that is because that? Yeah, um If you see it, you'll see a four hundred thousand dollar number and then you go get right there so He commented that father gills had relinquished ownership And not that they didn't own it that they didn't want to own it Um, they it is true. They didn't want to own it. That's why they they thought that they procedurally could relinquish ownership Um, I'm trying to think what there was might have been another one rose comment did she was involved? John brave and reminded the group about a requirement that was pushed by one resident at the time and we significant amount of initial costs Oh, okay. This other thing pushed by one resident. I mentioned that barry bernstein had Come up with the idea about morris root uh Being at at who was an engineer that could provide an alternative That that would involve rebuilding the existing dam But uh, that that did not pan out. Let's just put it that way Uh What do you want to say do you want that struck that sentence? No, no that Yeah, I don't know. That's matters. It matters really Just strike it reading through the rest. Uh, um, I didn't consider I I said it it's I would like to see the uh, the The option and opt the state allow the option of draining it to basically dredge the pond uh The wetlands engineer at the time that I brought that issue up said he would not allow for that But I think that that is an option we should explore and I I spoke with mark mahaley about that on a phone call That's it Okay, so This is what we're waiting for. I think the board In my memory, we reviewed it and just wanted your input on this section. So With that done, um, is there a motion to approve the minutes with the changes that john has suggested So moved I'll second that All right, are you ready to vote? Um Rick Hi John Yes jaren I And I'm an eye Okay, so those are done Um, let's see if we can get let's see if we can do um The next ones are march 8. Oh, I have to go back here. Don't like screen share they're there magic and we had gone through and Sharon and I made some Um notes and changes Anybody have any further comments on these Or can we accept the changes in a few of these minutes? Everybody good? Yeah Is that a motion rick? It's a motion. I'll move Okay, and we like to second that All right, I'll second it um For the discussion or comments I'm ready to vote rick I John Yes, okay. Thank you. You were on Mute or something Sharon I Okay, and I'm an eye Yay I think we can do Maybe one more We can do we can do two more and they'll be half put to bed That works I counted before we started. Oh, did you okay? Good. We had eight Okay mark 22 Let's see all that. Okay. Any further Comments questions look good Okay, is that a motion rick? That's a motion Okay, is there a second? Okay, I'll second it. Okay. Sharon seconded it. All right rick to vote I Um john yes Sharon and I'm an eye Okay, one more The minutes for my birthday Wait, wait, you take minutes at your birthday parties Man weird No, yeah, no not that not those but not those minutes Um, where did they go? Why can't I find them? 329 share It's doing its little twirly thing. It's thinking about it Okay, let's see if you want me to do this now Right katie. What do I need to do? Let's see I'm doing screen share and it's not calling Maybe I could do it Yeah, I don't know why let me call these up Okay, good. There we are Anybody have any other Comments, I think that was a special. Yeah, it was a special meeting so it's shorter So rick is that a motion to approve that's a motion Okay, I'll second it And is there ready for a vote rick? I Sharon I run Acknowledging I was absent. I still will vote I Okay, thank you, and I'm an eye And it is 8 50 we could do one more Good Um, April 8th. Yeah, this was also a special meeting. This is And I guess my question is and I'm not sure the answer We have minutes, but we didn't have a quorum Um, so I don't know if we just say at the bottom That There wasn't a quorum at the meeting and Or about people that weren't there can vote on them. So I guess I would make them. I guess I Think I answered my own question because you don't have to be a me at a meeting to vote on them But it is a it's not a meeting of the select board without a quorum And that would be the only reason that we are approving these So what are you? So what are you saying? Um, I think the folks who are there It's it's not a meeting of the select board. I don't know that they need to be formally approved And if and maybe the folks who are there say these Minutes accurately reflect um, the discussion that Occurred when we were there That works Yeah, that worked. I guess that could work Did you got that katie katie? Can you put a can you put a sentence in at the bottom? Uh-huh Well, no, no, no, it's not we know there's nothing for us to approve because we're It's a oh, I see. I see. Yeah. No, it's it wasn't really a meeting. It is. You're right Wasn't fully constituted Right, right. Sorry. And and so um Maybe it should say that somewhere at the top two Right in the right in the present maybe a note before present Yeah, right right up at the top maybe. Oh, yeah, I would do Do you want them to be titled notes instead of minutes? Um, no, I think I think if we just clarify that there wasn't a form of the board but the the notes Accurately reflect what happened or something. All right. Um Um Anything else select board or do you want to adjourn? I am incredibly proud of The work that we're doing to streamline our meetings and denise. Thank you for your Leadership in that and thank you. Good job, denice. Thank you. Yeah Well, thank you And thank you and thank you to you know Members of the public most of whom aren't here anymore who have to um Well, who not have to but who are learning along with us how to do how to be more efficient by Having more productive sessions outside, etc. So it's it's it's good. It's exciting for me to be Part of this growth for us All right, thank you select Just move things along. Thank you very much. I will say I have a note. Yeah, I'm meeting with um, jessica on the On uh on wednesday Over in east callus for the storm water project. So we'll report back. I don't know john if you're planning on being there That if uh time is that at rick? I think it's one o'clock I'll verify that but it's it's uh, yeah, it's We're going to look at the Basically at the access road So we'll find out i'll try to find out what we need what our responsibilities are and then what the slr people are going to uh Do Or what they're you know, who's doing what I should say if I can break free i'll go I would absolutely like to go Yeah, excellent. I'll i'll verify it and get back to you tomorrow Okay, could you could you call me or text me rick texting calling is better And you verify texting which one did you prefer text or call? Uh text me would be great at my cell phone. You got myself Yeah, yeah, yeah, I'll do that awesome. Thank you. Yeah, I'll try to do remind you that day as well. So You're like, you know a few hours before Can can you put a thing on your calendar that? Thank you I've Sounds like john needs all of the tools working with him. Yep. I've got all right Thank you rick and john for working on that and thank you rick and john for working with On the truck Yeah, no, thanks. Thanks john for getting up to see it last that week did this week did not work for me It was a bad one. No, I was on the way through there. So I think that's I think that's I'm pretty happy with the way things are going. I mean on this. It's it's a pretty good All right. Um, just one more check in marker eileen. Do you have any comments? No, okay, great. Thank you everyone. We need a motion to adjourn, please Okay, sounds like we got it and you're ready to vote rick I I'm an eye sharing eye And john no Okay, you're on here. You're on here on your own. Have a good time Thank you. I leaned in everybody Thank you, katie. We'll see you kate