 member Cruz. I can see you. Can we go ahead and test your audio? One, two, three. Oh, thank you so much. Okay. I'm going to mute myself if that's okay. Absolutely. Hi, Danielle. Hey, you got the link. Well, I kind of just pressed on it off the agenda and it went boom. I'm like, okay. Yeah, that's what I was going to say. If I don't send off the link like I'm supposed to, just check the agenda. The link's always in there. Yeah. Yeah. Sorry about that. Yeah. It's been a week and yeah. Yeah. Yeah. What are you doing? Bad. I just wish the world was more settled. You know what I mean? I know. I feel you there. Definitely do. It looks like there was some good stuff for Santa Rosa that got passed. Yeah. Let's see, measure O for the county and measure P for the county both were passed. Yeah. Although it looks like the sheriff took measure P to, he's suing to repeal measure P. He filed today in court. Really? Yeah. Yeah. Yeah. Let's see. We also have new council members. So that's exciting. That is exciting. Although I don't know what's going on with district seven. Last I saw it was too close to call. Oh, it's Roger. What's her name? Jeanette? Natalie Rogers. Natalie. Yeah. Yeah. Yeah. Actually, I'm going to look it up right now. But Rosalind and South Park have their new rap. That's so cool. So it's Eddie and. Yeah. So it's Eddie. Oh my God. I cannot spell. Come here. There we go. Eddie Alvarez is district one. District three is Jack. He was reelected. Yeah. District five is Chris Rogers. He was reelected. And now I think I'm looking it up right now. It looks like. So yeah, 19 out of 21 precincts reporting Natalie Rogers has a lead of 43%, 43.2%. Oh, and Eric Christensen has 39.6%. So I think it's too close to call right now. Oh, wow. I helped Carolyn with her SRJC and I'm most happy that she got it. Really. I told her, I said, there's got to be rules that are about whoever has the best signs. You got to put them in great locations because when you go to the ballot box, and I've done this myself, you just key on the word, the names that you saw. I mean, like, because you don't know most of those people. I mean, right. So how do you pick up? Okay. Do we need her from Carly? I think she was supposed to be here. She said the agenda looked good. So maybe she just ran a little bit late. Possibly. Do we need a quorum for this meeting? Yeah, we have a quorum anyway. So it doesn't matter. Yeah. Hi, Cherie. I saw you today riding your bike. And I'm like, okay, she's talking and I'm not going to distract her. Nice. Yeah. All right. So it started. Yeah, it started. Okay. So it is 533 on my computer and I'm calling the meeting to order. And the first thing on the agenda, oh, roll call. So let's see. I have all members present except for member, sorry, coach, vice chair, more. That's all we have on our committee now? Oh, my gosh. I still need to talk to member Harper, I mean, not Harper, member Foster about this. He wasn't at the cab meeting last time. So I wasn't able to let him know. I just, I, like I said, it's been a crazy last week. So I just need to schedule some time with him and just chat with him real quick about that. And he's the older gentleman. Okay. But isn't he part, he's Dick Dowd's appointment, correct? Yeah, that's true actually. So he's probably, I'm not sure what's going to happen with that. I mean, his, so that was Julie Seed. Dick Dowd was appointed. And now we have a full, we have a new council that will take, I'm trying to remember how this works now. So December is the reorganization meeting. And then they'll be sworn in. And then they'll elect the mayor. And then the mayor has to decide on board and commission chairs. And then the new or the new city council members then have to make their appointments. So if he wants to say, if Kevin wants to stay on, he's going to have to, he's going to have to reach out to the newly elected. Yeah. Yes. So probably Chris Rogers, because that's his area, which is really crazy. Actually just kidding, because I don't know how that's going to work. Yeah, they're still trying to, that's getting rolled out. Cause my understanding is that we're, our, our seed assignments stay, if you're already appointed, last they made the chance. But now as the, as the districts are happening, new appointments, so are supposed to, I believe align with it. The exception is cab because one of the appointments is based on the cab districts, not the council districts. And then one is at large. So that's where it gets, it's going to be interesting. But I'm sure that'll be part of, I mean, I know this is something they've been talking about leading up to. The, the appointment, the board commissions and committees appointment policy states that, that cab members can stay in their positions until the new cab members are appointed. So technically he and the others who, whose terms are up can stay until either they're reappointed or new members are selected. So yeah. Yeah. So we'll see. So when does that new time for them start January? I think they have until, so they get sworn in at the first December council meeting and the mayor, new mayor and vice mayor are selected at that meeting. And I believe these council members have until, I don't remember when, I think it's like the end of January or something like that to select their new appointees for all of their boards and commissions. Okay. So please let your, and I can make this announcement at the cab meeting, but please let people in your areas know that there's a bunch of openings to apply to the cab, get their applications in. I'll send it to everybody on the cab. So you have the link directly to the application. But if people are interested, they need to get their applications in because then they're sent to those council members and they review and hold interviews and select people. So I was kind of, I'm just going to take myself as an example. I'm not really in the right district where we always talked about that. And Jack is the one that appointed me or nominated me, and then I'm in Chris Rogers district. So what happens? We don't know yet. We really don't know yet. Okay. So right now you're still his appointee. He will have to reappoint you though, regardless once he starts his new term because your appointment is up with, you know, with the end of his first term as council member. Okay. And that's officially is the end of the year. Yeah. Okay. Yeah. All right. So so much for roll call. So public comments. This is a time when any person may address matters not listed on this agenda, but which are within the subject matter of the jurisdiction. The public may comment on agenda items when the item is called. Public comment may be made live during the meeting via Zoom. Each speaker is allowed three minutes. Public comments may also be submitted by 5 p.m. The Tuesday 11 3 November 3rd before the subcommittee meeting via email at community engagement at Santa Rosa srcity.org or via recorded voice message at 707-543-3080. Recorded voice message comments will be played up to three minutes each at the time that the agenda item is discussed during the subcommittee meeting. Each public comments, email public comments will be provided to all subcommittee members prior to the meeting. Do we have any public comment? And I don't think so. No. We don't have anybody else here. All right. So new business. 3.1 cab orientation toolkit. And Danielle sent out the orientation packet. And is this where we're going to review that or any additional edits on this document? Yeah. I did have a couple of things that I saw that I probably shouldn't let you know before today. But just reading it is like there's some kind of realignment of the subcommittees because we no longer have the operations. And are you going to change that section? The strategic planning overview? Are we are we planning on having the operations subcommittee in the future? Let me hold on just a second. I just realized so because I work from two different computers. Yeah. I didn't save this here. So I'm saving it real quick. And then I will get to your question because I need to be looking at this video. Here it is. Okay. Final. So, so which part? Page three under strategic plan overview where you describe and list the subcommittees. So I did so under operations and I could like bold this or make it stand out more right underneath it. It said completed strategy and integrated subcommittee with expertise. Yeah. So it's there. I can just take this out completely though to avoid confusion. It they'll still see it in the strategic plan document though. So it's up to you guys. I kind of would like to it's recorded in the history of memorialize that we complete these tasks but it might be kind of confusing for new people like what about that operations strategy subcommittee but or maybe that comment can be next to the empowerment or the expertise that that got incorporated into that expertise group. I don't know what do you think Sherry to read? You're on mute though. I am on mute. My husband's off work so I don't maybe he's wandering around the background. I don't want to have to hear Klingon pots or anything. Okay. So I'm actually over here trying to pull up the document as we're discussing it. Of course. All right. Okay. So as far as you know part of me is like because I wish Carly was on this because she was kind of instrumental. I know. I'm fine you know and it could just be election fatigue but I'm fine with it. I don't have you know there's fighting me today. I'm just like it looks great it's there you know and part of me also knows is that we're going to roll into the you know 2021 we're going to have potentially what you know three four new members that are going to come on board so we're going to have a test run of this pretty immediately and I think that's part of me is like I just want to get it rolled out so that we can find the bugs and see what's missing in there because I mean what brought a lot of this on was Carly and Miles and Jenny Lynn you know several CAB board members that came on board and stepped into the role and went wait what exactly did I sign up for. So I think we're going to roll on that. Yeah I think we already got it right and that's part of what CAB's you know the you know the deer and the headlights moment of like wait what do I get myself into. Well the question on the table sure is the operation strategy where on page four or page three it's describing the work that's happened in that committee but to me I was thinking can we either leave it out it's not happening anymore I mean that history is memorialized and other documents if that person wanted to know more about it can we make that comment under expertise strategy take that that friends and put them up under the next one saying the operation strategy subcommittee completed their work and is incorporated into this group I don't know I just don't want it to confuse anybody like I want to be on the operations committee or something. Yeah I hear what you're saying I think Shari what do you think about that is that. Well and considering that of the people who are on operations one of the three is still on the CAB so I don't you know like the two people I could see who would be you know have the most to say about it in terms of you know historical you know would want it to be known aren't on the CAB anymore so yeah I kind of feel like we can just roll it into okay um and we can roll it into expertise under the understanding that this was you know I yeah I think it can absolutely be combined in under expertise um um with an explanation yeah one you know and then it simplifies it down to these are the two subcommittees we have here's their purpose and under expertise is operations because it was the tasks that it was given another strategic plan uh were you know completed and then it just made more sense to combine it into to uh condense it yeah and it's also in the strategic plan itself I mean it's there for eternity right I mean so if people wanted to know more about it or what it did or if we had to resurrect it for something else it's this framework's there yeah okay that's so that was my only thing um and I had a comment about do we we don't need motions or anything like that we're just reviewing right um there was an orientation like um and I'm like was that how long has the boards of commissions orientation thing been going on because I don't remember ever quite so it happened it's not every year that it happens it is supposed to happen though and so I think when you came on we also had our brand new city clerk at the time come on and so it may have been missed um and then she did it and I think she did it in early 2019 so even some of our newer cab members had already been there for like a year and so they finally got that orientation which um they you know they were they found it helpful it's also actually on the the recording of the last one is on the city clerk's website so I could add a link to that um earlier um so the new new folks can watch that um but I think they're supposed to be doing it like the workshop they're supposed to be doing it every other year the recruitment workshop um they do every other year so I think they're supposed to be doing that um that new member orientation so the next one would be 2021 so be just this group of people that's I hope so oh if nothing else happens in the world nothing else happens and you know we're all still here that'd be great I'm actually oops I'm double checking and looking this up right now as um but you guys can keep and then I was I don't even know if I even should say this out loud but um I was just adding up the hours I'm thinking okay um but it's just something I noticed um so in the new one I don't remember if I took out the old or if I sent out her old document um because I started with her old document and I paired it down quite a bit she had a whole chart of everything broken down into hours oh number hours but to me it doesn't make sense to put it in there right now because we're not even doing in-person events at this point and we don't want to scare anybody because that that would probably be kind of scary I think we imagine that after the fact yes no after they get sworn in after yeah you've already committed to this so um let's let's see um let me go well it's not there so maybe they took it down but maybe it's under boards and commissions and then I was thinking wow I always thought about history and all the other people are putting an extra time on top of this time it is on the boards and commissions website it's actually they did it last year but it was no years ago um so yeah they do have the video here so I can um uh include the link to that in this document so people can actually look at it was there also an event that uh I know that we went to a luncheon one time it's kind of like a thank you thing to all the boards and commissions is that like maybe a tentative calendar date or whatever it's counted for so people could go oh yeah I need to put that on my calendar no it so it was canceled this year obviously and they they it's usually in June I think June or July and they they typically send the the date out closer to they don't schedule it that far out unfortunately yeah but maybe like that just there might be a mention of that in there somewhere that there will be yeah something that I don't know because I I think I like out of all the years I went one time and I think I kind of missed it or I had double bookings and I would have liked to have scheduled it you know at least know it was coming and that way I could have more make time for it great have you been to that one it always falls it's always falling when I'm at work um uh the luncheon and so because they have one I think for chairs as well that or you know but yeah it's always when I'm at you know I've always been in a position where I've had either a job that I had to be at and the timing didn't work or I had an event like it's always conflicted with something else that's gone on um thankfully I haven't had the stress of having me like because there's a ward recipient set that as well and I haven't gotten you know I haven't had to worry about that overlap but there's always something that is conflicted with it because it's like on a Wednesday at noon or something it's like noon to 1 30 years okay yeah that's why it should be mentioned because then we can kind of like keep our eyes you know or looking out for it um because that'd be nice to go to I enjoyed it the one time I went um nice snacks yum that was a judge on the event on how good that I went for the snacks thank you a secondary it's a food that really told me I was thanked um it's a good yeah okay so I'll add that in there um okay I need the other things that was just uh the things I thought about as I was reading it and I think it's great I think it's a really good tool for our new people any comments member baronette okay moving on to um new business 3.2 mentors for new cab members oh I'm really sorry to go back to the last um G want me to take this now to the cab for their full approval to use yeah okay just okay we'll do that then um okay mentors mentors for new cab new cab members subcommittee will develop an outline for cab to use for mentoring new members oh boy so are we just doing like a quick like cheat checklist that we need to do for the mentor we'll do with check on as it's working with them or she is working with the mentee okay so I think we may have talked about this um at one point or another let me see um if I can find anything on it I actually don't think they're oh you know what it might be every minute they kind of kind of went with the toolkit right I mean like there's things in the toolkit package that they need to know and be aware of like the districts you know how the departments the city of Santa Rosa um how often we meet yeah eat um they're gonna get all the other stuff like the brown act and all that other training somewhere else right yeah um but we would be just reminding them of the things that they need to do maybe or um and talk about just kind of maybe just explain to them on a personal level the subcommittees and just all the things that we do on the board what is that what's a what's a cab grant program what's a cig and the all those things that we do as cab just kind of meet with them maybe um so mentoring programs these are the notes that I have um and we definitely can reconfigure this the idea was to have out of the 14 members choose the seven most senior members to mentor the seven most junior members that was when we were out of place where we actually had that good split so it might not make sense anymore yeah um subcommittee members um these this subcommittee they like the process and styles of mentorship outlined in oh in the mentorship document handed out by a member of umbrella so this was a long time ago I think I remember that so I'll have to try to find it um mentorship should be time limited so the subcommittee originally said that um three months was a good time um and develop a one-page handout that helps to shape what mentors should focus on and incorporate it into the the toolkit or the the orientation document um so that's kind of where the script left off last time again totally up to you guys I kind of feel like if we're gonna be ready for these new CAB members that are gonna come start coming in maybe we can um one the next CAB meeting or maybe the December meeting we need to talk about the mentorship process a little bit and kind of make sure that we all have the same understanding and we kind of know what the expectation is from us and from there I feel like once we have this handout that Varela might gave us which I can't really remember what it looked like actually I don't know if I still have it we'll see okay but we can probably find something um but and then go over the the one page handout what the items to focus on and then ask people at the next meeting to you know like maybe we don't know who's going to be matched up with who but who would like to be you know in the queue to pick up the next new CAB member ask for volunteers and um do you have to be on CAB for a certain amount of time I mean to be a mentor that's we've never done this before so right yeah yeah I mean that's you know we've never you know when I joined in 2013 Tonya Nareth was one of the senior members along with Lee and Russ and yeah there was no formal anything our orientation and our orientation binder was done by the assistant city manager and she just kind of called me and let's send it in and we just had this informal discussion about roles and responsibilities and we got handed the resolution and we got handed the council documents that have been updated for what the CAB was supposed to do but we had no strategic plan um it was just kind of like here you go and um and that was that was kind of our our starting point of like finding out about you know what the CAB was and I think every board member will say it takes about a year just to kind of get your feet under you of what the board is all about um and on top of everything else our priorities as a board coincide to council goals well council goals are gaining revisited and I think that's something you know they're going to change right and so that's the other part about it is like I think the mentorship idea is a great idea um just to give people kind of historical context but I also kind of see it as this is going to be an interesting challenge because we're going to be doing this via zoom probably till this time next year um so I think it's a great thing to talk about with the board and maybe you know start up on a volunteer basis of like who wants to do extra zoom meetings to orientate new CAB board members um so that's something to think about because otherwise you know it's like you know the city's not going to do we're not doing any city events in person um I think Leslie had the idea that you know what we can do right now is when the city does put the connections newsletter out when they do put resources out that we can cheerlead and help disseminate um but I don't know you know I mean I would put it before the at this point I would put it before the existing board we should probably between now and the meeting uh for November uh you and Magali should probably get a list of who's up uh I would also think that you need a list that's gonna say who would fit the criteria to be a mentor I mean you just said one your experience with kind of I mean this last year's been really crazy but I mean if we can identify the CAB members that haven't enough experience to be considered a mentor you know they know enough to be there to help these new CAB members because they're knowing they don't ever assume they don't know anything and but they have the energy and they want to do it so we have to fill them in and maybe this is a good time to think about it because there's not enough not a lot of events going on then you know we're gonna pick up steam and they'll be ready for it I mean I'm kind of thinking of it that way like it's a down time but we can do our internal work and just get our new CAB members our newbies up to speed on what what we do and our expectations when we are when we are able to um I don't know I don't want to nix it though I don't want to not do it I think it's important but maybe we'll get a sense from the CAB members in December or November is it on the agenda for November Daniel for the mentoring yeah or no it's December right yeah okay so I don't know maybe there's there's five or six of us that say yeah I wouldn't mind doing that and you're really just doing one-on-ones with that person and answering questions and kind of you know they they can do zoom or they can put a mask on and go downtown to the square or whatever they want to do that's comfortable for them they can mentor that person and ask their questions and maybe they have a question about them I don't know the some of these trainings that they have to whatever they want I mean that's kind of what a mentor does it's just there to be available to walk them through the process and answer questions a direct link and that way Daniel probably wouldn't get bombarded because they're going to call to somebody they have a question so I don't know Cherie do you think this is like too much to ask um I'm kind of understand where you're coming from or what your take on it is I just think that um I just think that mentorship and the investment that goes into it Amy and Mike had mentioned of being a three-month commitment um but I think that you know who's up uh in you know whose term ends in December 2020 who's coming back on the cab starting there right kind of gauging that list of the folks that are coming forward and then just kind of finding out who's got the bandwidth for it right now um because in a non-pandemic setting you'd be scheduling a coffee meeting you'd be doing a you know one-on-one sit down kind of going over um our strategic planning documents kind of getting someone up to speed they'd also be meeting in person with Danielle and be meeting in person with Magali um and you know all of those uh you know it's it's the first three months that you kind of have a gauntlet of stuff that you have to do between orientation packet uh kind of new member onboarding that happens now and uh depending you know like what the timeline is usually the trainings kind of start in that first three month window um so what what you're saying is not too much to do I'm trying I just don't you know I would want to make sure bringing it to the cab because one of the things that you know the subcommittees can come up with these great ideas but if the board itself doesn't want to or is having a bandwidth issue you know right so what this would be this year or bringing it forward would be uh existing cab board members would have to schedule virtual meetings with the newly appointed um I don't have to do that but there's other ways to do it you don't have to be there I could be a phone call you know absolutely even coffee if you wanted to I just I mean like there's social distancing and there's a place where you can have coffee out in the park or whatever I mean it's up to those two people right yeah I just I don't want to give up on it I just feel like if we're going to do this it's part of our strategic plan and we're that's part of what we said we were going to do isn't that the next step really yeah um just to give you guys a picture we currently have two vacant seats um and those council members are not coming back um and then we have one two three four five seats uh that are up for re-appointment um with two with two of those five their council members are not coming back and so we could potentially have if all of you guys decide to stay the ones who are being appointed that include you two if you decide to stay then we could potentially have four new members so um so Cherie take you out of the mix right you're you're busy I don't see you having been with I'm just saying that out loud because you're just I mean it's a lot of hours but okay what about let's just think about our senior members um uh Vince Vince uh Cecile yeah Cecile I would also put you and senior member at this point in more ways than one I took over Linda's spot I think but anyway and you started in 2017 right yeah okay well then the other person that started like around the same time as you is Danny and I don't think Danny honestly unless unless he's mentoring someone who's younger coming in um I don't know if he and well we have we'll have to gauge that with him but I don't know if he would feel confident enough to do that um I would feel confident I think Vince would feel confident and I think Cecile would feel confident but a lot of people right and then potentially four new ones right yeah and yeah I mean if if really just being available to them and kind of going through the toolkit and kind of just having one-on-ones with them it doesn't mean that you have to meet with them you know a set time it's just really basically up to those two people if they want to meet more often or answer questions that you know email each other and you know kind of be there for that person um I could probably do two as long as I knew that I'm not doing this forever you know what I mean it's like helping them learn yeah I don't know maybe we have to see what Cecile and Vince have to say about it I know I'm a little worried about those two also because their capacity is like uh so so Daniel your professional opinion is this like a what would you say I mean if you're you know really want to know your opinion on about about it or trying to be well I think it started out as a really good idea because we had that equal number of new folks to senior folks right or seasoned folks I shouldn't say senior it's a little more tricky we might be able to pull Carly Carly's been with us for two years now so we might be able to pull her into this as well if she feels comfortable enough plus we also have and I mean I can also see Leslie even though she's only been with a cab for a year I can still and hasn't done actually she hasn't been with the cab for a year she's only been with the cab for a little while and um hasn't had the full cab experience but she has a ton of community experience like events and um I mean she did table with me at the halloween and howarth event so she got a little bit of there but um I could see her being a mentor too so maybe we do put this out to the cab and just get a feel and if it's not something that members feel equipped to do right now maybe we would revisit it in like six months and see um there was also proposing it for the December or you're proposing it for November in the report actually let's put it on the um on the November agenda and just get this out of the way along with the toolkit we'll present it all as one package um and we'll go from there and get that feel that way we know for sure if we're moving forward with this or not so we can if we are then we need to get it together so that we're ready for the new new people coming well and I think we need to discuss expectations on this of what you know what we're expecting the board members to be willing to commit to and what I heard was three months and kind of a giving new board members kind of an overview and update or you know basically bring them up to speed on what the community advisory board does our history kind of extending the orientation and then being there field any questions yeah yeah and I say be there available email phone whatever zoom to if they needed to check in or they have questions you know just as they need it more I think in the beginning like the first part of it you probably would spend you know four hours over probably a couple weeks or three weeks just explaining things or answering that questions or maybe not even that much I mean maybe it'd be less than that but as you go through the three months I would imagine it's just that they'll eventually learn everything they need to learn and and won't be needed I don't know basically a mentor to me it's you're there you're the go-to person if you have questions right and they kind of alleviate some of the pressure off of Danielle's office to be the you know you know the guru I mean like it kind of takes some of the pressure off of you I think I don't know and the mentor can also say that's a good question now let me let me take it up with Danielle and you know I don't like it has to be so complicated that it's a like finder or something that's viral bound and you know we're signing a commitment paper or something it's just right kind of more informal I think I think so too I don't think we have to make it like super over the top just to help get that person up to speed and also like you said take stuff off my plate which would be really helpful or just not even take stuff off my plate is just providing some support yes yeah kind of triaging like if we had if we can answer the question and feel that you know and then if we don't we just elevate it yep okay so I will put that on our agenda for November with some of these considerations that we've been talking about and then we'll have a discussion with the cab yeah they'll have lots of questions I'm sure we always do we never fail in that world I mean asking for feedback so are we good are we good on that topic we have a little plan develop an outline we did not really develop an outline that's okay we come up with some considerations so okay okay okay moving on 3.3 community improvement grant program discussion items staff will provide questions received by community man regarding a previously funded cab program cab grant program staff will ask for the subcommittee to discuss and make a recommendation on how to move forward with the community members question okay hey so did you both have a chance to read the email no okay okay so it's from Judy Kennedy who is in our I don't know if she's bourbon gardens or Julia are there yeah is she okay so she emailed council including the mayor and it was regarding neighborhood banners um she said the neighbor so I know sure you emailed me this but um also to give historical context to you Veronica they bourbon gardens along with a couple others actually Julie Kennedy led led the charge on this she turned in some grant applications to cab for neighborhood banners for the downtown neighborhood groups so um she worked with the staff person at that time um there were four banners in each of the 11 neighborhoods that surrounded downtown uh there's also banners um that I guess were put up in front of city hall uh directed by the mayor at that time um the original set of banners were funded by the cab for about seven thousand dollars for the 55 banners um and I guess Weston put their own money into that and bought two extra banners for their neighborhood um the that included the cost of printing the banners and the hardware for attaching them to the polls a second set of and that was in she doesn't say and that was I know part of it was in 2013 2014 well I'm getting to that so this was prior to that so this was earlier on okay yeah the second set of banners was funded in 2014 from for five different neighborhoods um and uh that was because the grants could not she says exceed 500 I think it was a thousand um so now we're in a position where cab only funds who participates in neighbor fest activities not the venue for replacing neighborhood banners with so many other things going on in neighborhood on neighborhood plates I was going to propose to the council that perhaps the city manager could provide the funds necessary for reprinting and hanging the banners at this point printing banners is cheaper than ever looks like the banners can be reprinted now for about 50 dollars a piece and oh so this is 2007 was the original then uh 2014 so in those two years it was 103 dollars per banner so like I said she sent it to uh council and oh and the city manager the city manager bounced it back to parks and to community engagement because of cab so basically they're asking if cab would be willing to replace the banners in those neighborhoods now I can give you staff recommendations but I wanted to bring it to this subcommittee because the subcommittee was involved in the process for revising the application and also the putting together the selection matrix and the evaluation process so um before we take it to the full cab or or not so I can give you my staff recommendations or you guys can just discuss so I want to clarify just the ask the ask is that the city council buy uh new banners for neighborhoods or that had them before they just want new ones or they want to replace them because they'll have to replace them banners and the cost of gone down does she give a cost 50 dollars per banner yeah and 55 or that's about three thousand dollars so didn't we have money still from the last round of cab grants that didn't I mean I know we granted money but then we didn't do anything because things happen right we get postponed then we put them over are we going to get another lump of money so have I hope not you hope not there might be there might be a proposal and I don't I don't know this for sure um there might be a proposal coming to the cab at some point to utilize some of those funds for COVID-19 recovery um for for neighborhoods I don't know that for a fact that was a proposal that was made um and I don't even know what that would look like yeah um it was just kind of put out there because the cab did have some extra money so who knows this is part of COVID recovery well let me just let me just give my two cents as a staff person okay the cab grant program was designed to build neighborhood cohesion build neighborhood uh community building basically right relationship building etc um community engagement um the the other part of the cab grant program and it states very plainly in the application is it's not meant to be it's not intended to be something that's continually ongoing neighborhoods have to find a way to sustain their their projects um in addition to that these are projects the the banners specifically have to be installed by the um by the city I believe um and now not 100 clear maybe sure yeah I don't know if you know this maybe the the neighborhoods were involved in the design um of these neighborhood banners I just don't see how this was a a community or neighborhood project that was designed to bring neighborhood neighbors together or community together um the other thing is it's very much targeted for the downtown area it doesn't include any other neighborhoods really oh this is all downtown neighborhoods so the historical neighborhoods um and uh so like Burbank Gardens, Juilliard Park, West End, Ridgeway, uh Cherry Street neighborhood yeah so they all have their neighborhood banners right um we have moved the focus obviously to neighbor fest but we might want to revisit that because of COVID because I don't even know if we could do neighbor fest next year to be honest with you um I'm just hesitant because like I said I think the biggest thing for me is the neighborhood groups that are applying for these grants are supposed to outline how they're going to sustain this project beyond the cab grant funds because it's supposed to be one time funding really I know that there's groups that have come back and we even put it in the application that if you've applied now if you've applied this year and get granted then you have to take your off make it fair those are just my thoughts um I I'd like to hear what your thoughts are from the both of you um and I think if you guys want wanted to move forward and approve this I think you would have to take it to the full cab to get their permission to do so I would want the full cab to have yeah the input and be able to vote on it I wouldn't want to take on that responsibility in this little group can't get bombarded when we make a bad decision um so the protection of the group which is good but to me there's I have two feelings on it one is I think it is cohesive for neighborhoods to have like um this is our neighborhood look at us you know it's nice to have those banners and I don't think it's nice what I don't like is that it's just restricted to certain neighborhoods now I mean like every neighbor every these neighborhoods important and it would be kind of cool like if we did neighborhood fest that we would build into the cost of the neighborhood fest but we don't know if we're gonna have them um yeah like here's a in addition to having neighborhood fest we're also gonna give you some banners you know for your neighborhood so it'd be kind of like a reveal and that but that's just a crazy idea and then the other thing is if we don't do something with some of this money I guess there's always a shortage but there has to be something to keep people engaged in thinking about their neighborhoods something cohesive and team building and spirit a spread of power and all that stuff because right now we're really you're missing out on that connection yeah and I think that that's definitely conversation that we will be having here pretty soon um because we weren't able to do neighborhood fest this year and I don't think we'll be able to do it again next year so then okay if we can't do these in-person events then what um I I have a meeting scheduled with Daniel Homese from San Francisco they have a different approach happening they're not doing neighborhood fest at all um so theirs is a little bit different um so we might be able to think outside the box and consider we don't necessarily have to do what they're doing we can do something totally different um but that we'll definitely maybe I'll put that on the agenda for December to start that discussion I just like the fact that you could unveil something to a neighborhood and say this is your neighborhood be proud and maybe it could be an outdoor event that doesn't I mean we've we've had protests we've had stuff downtown so it's not like people aren't doing things I don't want to go against the COVID rules because that's everyone's has to abide by those and we have to set the example but it'd be kind of cool I mean people are probably wondering well what are we doing with the money that's kind of what you know I'm thinking about doing the way it or something like that okay so this is kind of one of those challenges with what the CIG was before versus now and that because it wasn't directed you know we weren't really focusing it around our strategic plan and social cohesion and neighbor and emergency preparedness you know now that the grant program has a very focused goal um this is one of those projects that you know it's kind of like the Santa Rosa Tool Library they used to come to us year after year and we would give them a thousand dollars um and I you know I know Judy I you know I was there with the grant process and she got approved through the board every single time I don't think that would be the problem I think the problem is that the current CIG grant guidelines the way they are I just don't see how she could get the funding for the banners I mean maybe like I said I said to you like maybe if she did the neighborhood if she did Neighborfast Plus but even still I don't think she could appropriate more than 2000 towards the banners um and the other problem I have with it is that there's the equity issue and both both sides of the city you know this is one of those things that in the past if you were in the know there were these pots of money that you could get access to and you could get these banners in neighborhood you know and so my other big complaint is that there are whole neighborhoods and whole sections of Santa Rosa that have never gotten signage, wayfaring, any kind of banner indications whatsoever they've been completely excluded and it's just because they are not in the know about how where the pots of money are and so um my bigger thing about it is neighborhood equity in that if we're going to go there and we're going to make this available then it needs to be equitable and needs to be broadened out to more neighborhoods um and my other big piece of all this is um because of the neighborhoods that were selected there is kind of an economic development side to it these are historic neighborhoods they do have a tourism element Burbank has the gardens West End has the the round mark like there's another side of it and so I'm also wondering if there's another you know if there's other pots of money out there but I don't see how the current guidelines with CIG would apply towards this and I have an equity issue with it being that if this is going to get opened up it should be opened up to every neighborhood that wants to participate it should not just be a hey my neighborhood got this and I want the funding to have it done again um because even on the original CIG that was not that was it was not it was supposed to be one time reimbursement funds towards a project and that the neighborhood had to make a commitment that if it was ongoing that they would take ownership and the problem is that year after year after year they've just applied from different neighborhoods right and so they weren't asking for the same neighborhood and so that's how it got re that's how it got reappropriated all those grant cycles and then Santa Rosa tool library they just made a compelling argument of like well all the neighborhoods utilize the service and the you know and because there wasn't anything definitive that said the board didn't have to you know so they just kind of got slammed down through year after year after year which is part of the reason why we were like okay well we want new neighborhoods we want to identify new neighborhoods we want to make this more equitable and do a broader outreach and we want to also focus it around preparedness and so that's my big challenge with all this right is that could the cab as a board you know is there a way to find the money probably but my bigger thing is is that will the banners you know will this be one of those things that create social cohesion and neighborhood engagement having these banners react and if that's not the case it's like well maybe we need to figure out where the money can be from another department or another budget um because that's my big thing is like well we've kind of directed our funds in a very in a very specific way and I don't know how the grant could apply to this especially because she's asking for about three grand and I just don't know even with the neighborhood fest plus um piece I don't know how it would work and the other side of it is that she's in the know part of me is like you know she's in the know about cig and you know in the past and my thing about it is that this is something that the city is going to be open towards I kind of feel like it needs to be broadened so that any neighborhood that wants to participate in this has the opportunity to know about it um and I and you would know this one Danielle is I'm pretty sure that it's uh TPW that has to do the installs that's right it is TPW and so if it's TPW that's the other big question is that do they want you know is this a priority for that department I was like do they want to be dealing with signs and banners and updates like that or do they want to be working on water sewer you know I'm saying like I just there's the there's the other half of it is that what does Jason's department have the bandwidth for you know do they want to be working on fire mitigation do they want to be working on infrastructure and maintenance projects that are backlog as far as I know um or do they want to be hanging banners also you just brought up a really good point that triggered my memory cab also moved in the direction of does this support council goals right um so if you think about the council goals right now there's the crisis goals and then there is the um tier one goals um and work I just don't see how an installation of neighborhood banners where does that fit in I mean maybe it does somewhere but I just don't see how that would fit in um whereas like sure you were saying like they probably have a lot of other things that are priority like you know the rebuild staff that's going on in response to the glass fire and recovery around the glass fire um etc so yeah I mean did Judy Kennedy want this to happen like this year or she I don't think she's speaking for lucid bourbon gardens because I live in lucid bourbon gardens and Lois I think um she is no longer on the board and she helped apply for that grant that they got already the neighborhood fest so I thought Judy Kennedy was no longer wanting to be involved in our neighborhood association so I'm not speaking for bourbon gardens okay for all the neighborhoods that originally got okay she just wanted to read up the original yeah yeah um and it doesn't look like she's in a hurry she's kind of just asking around like what are her options and they sent this over to me because she mentioned the cab grants and I think they were looking to see if cab would be okay with giving her the funds to do this again and it was 2014 the last time the grant they applied for this so I honestly that's the other thing I don't think it's quite fair if the you know um I think the last time the cab had to make a decision like this I think it was on a project that didn't get completed and it had been like two years between the application and the project so we're talking about six years here yeah so I just it doesn't really fit the criteria of our our grants now and at the same time we aren't doing anything with that money because there's we can't because now our criteria is really linked to the neighborhood fest and we can't have them so it's kind of like well what are you doing with the funds then that's what the cab needs to have a discussion about is how to proceed and I I made a note I think we'll put this on our December um December agenda for discussion yeah I definitely don't want it to be the the people that always know where the the money is you know it's like it's not fair and then there's like new neighborhoods like rosin when they love to have a banner you know right yeah and coffee strong like all the things that they've been through it just seems like there's so many and then I had an idea real quick about you know how evacuation we had neighborhood names about if you're in a certain neighborhood just let's say is um that would be one way to identify your evacuation zone is like that neighborhood we get a their banner or something because I don't know what the names I just think it would be kind of if you could tie them in it would go with the crisis situation you know evacuation and I don't know yeah I think that I was having a conversation the latino advisory committee with the sheriff's office they were talking about evacuation and they numbered and they didn't out on letters and numbers for their evacuation zones and said well city santa rosa did names like neighborhood names right and so there was a little confusion or whatever I'm like it would be kind of cool anyway that's just the idea yeah cookie idea but I think that's a great idea actually but we would have to bring in you know the um probably the team that came up with that that process and make sure they haven't changed it right right well once you name it yeah um but I'm with ushery I don't want it to be exclusive I don't want to be the same people getting the same you know they just kind of know um and they know how to ask and they know when it all comes out in this public so I like that it has to be inclusive and everyone has gets a chance to do it well there's that and there's also my big question of do banners create a unifying neighborhood you know I just there's a part of me where it's like I I feel like you know it's it can be a fun way finding opportunity for a neighborhood but I just don't know if it's a driving force around neighborhood cohesion um being that I live in a neighborhood that's never had banners and being that I I think about the areas of the downtown corridor that do have the banners um and I kind I'm kind of torn about it in the sense of like you know what's the ultimate goal this is a trying to achieve um and you know and if it's if it's a net positive for a neighborhood well then great the city needs to find a way to make it inclusive for all neighborhoods to participate in it right and to get the way of finding signs and get the signage available to them and if it's not then it kind of needs to be reevaluated because the other part of it for me is how much of the neighborhood is getting to actually participate in the banner selection how many people are finding out about the day it goes up and we're roping in another department being TPW and that's the other big thing is that this is getting forwarded over the cab but we're not the ones that are going to be getting up on a ladder and installing these things right so I want to know if it's even within their scope of you know like because my understanding is TPW is backlogged and that they're trying to keep up with the existing demands on the potholes on the light fixtures on dead animal recovery on you know like on fire mitigation like my understanding is is that TPW has a work punch list that they can't keep up with the demand as it stands of just basic on schedule city maintenance like Iron Man and and funny how that gets a priority and and Amogen or whatever big deals going on I mean like somebody puts up those things so yeah we get the citizens of our own city have our own banners put up if we're putting up banners for corporates corporations those corporations pay big bucks to get that banner location there's also a banner I think I don't know if it went into effect I think they were working on it a banner policy so I have to check in with that team too that's a good question I have to also remember that being downtown you get inundated with closures people parking you get impacted so to me it's like well you know if we're the reason why people come to Santa Rosa and I do live in one of those neighborhoods it's annoying sometimes because I'm hearing music every Sunday afternoon in the Lucifer Burbank or in Julia Park you know but it's also fun too I mean I don't know I just feel like I have a different view of it and I feel like it is cohesion it is pulling your neighborhood together I don't know I was I was also into team sport so I think those are all good points so um so do you guys want me to bring this to the cab or should I just have conversation with uh Judy and see if I can point her in the direction of you know like the public arts program or some other funding source tourism tourism I mean you know well here's the other part is okay so the ask is at 50 bucks a piece right so times of 50 17 you're looking at like three grand right yeah um okay I'm just like I'm rereading the thing here of oh this was Bob Blanchard holy cow we are going into the back the back here um so yeah I mean to be honest with you Danielle I would start with shooting an email over to TPW and finding out what the backlog is on their side of things um if we want to bring this forward to the cab we can't is she asking so she's asking for about three thousand dollars from the community advisory board I would ask staff is there a I don't know if there's a line on a budget for something like this we don't even have a marketing budget so that's part of my concern is like you know first of all it's a grant program so we'd be taking money out of the grant program we'd we'd have to we'd have to justify changing the rules of CIG for this right I don't want to change the rules and I just think that maybe we're not the right place for this type of project and why does her group or these select people just get to have banners I mean we're back to the inclusion exclusion like there's so many things that are not fitting in our in our wheelhouse on this and I think that before we even contact Public Works is like we're not even to the right place yet yeah yeah okay I mean maybe go back to to Judy and just like get you know I mean you could put the the ball in her court of like well here you know you can send the historical document and say you know that this was funded through CIG um in the years past the Community Advisory Board voted in 2018 to update the CIG grant application guidelines to align with NeighborFest and send her over the CIG application and say you know these are the latest guidelines and when we reopen the grant cycle if you want to be put up for you know like I don't think that we have to make a decision I think we can just hand her back here's the work that we did as a board here's what the CIG application looks like should we you know if there is an opportunity to open up the grants in 2021 for the 2022 cycle you know Burbank Gardens is welcome to apply and take it off our plate because I just think that once she takes a look at the current CIG guideline she's going to go oh I'd have to host a NeighborFest and she knows that yeah we also have one already on the on the in the gate waiting to happen I mean Lucie Burbank already has one that didn't happen this year that getting put over so yeah she's a couple years away from getting her going to happen theirs was 2018 no we had a pilot that was pilot program oh right so they are going to have one in 2021 so wait that means that there's appropriated funds to the tune of probably 2500 bucks right like to me it's in the wrong place I don't even think we have to go that far I just think that it doesn't meet our guidelines we change them and maybe there's a different city department that might be able to take this up yeah I'll I'll do some research and then reach out to her and see who I can connect her with that might be the easiest way okay thank you you're welcome all right okay I don't think we have any where's it I'm looking for the the the agenda again we're at the end right I mean we're just turning okay so I guess at 643 we're adjourning the meeting thank you thank you yeah I should report that picture he just laughed oh yeah yeah you guys were so young we were we were like ridiculously young so all right nice to see you idiot