 All right, I call a meeting to order for the Loma Housing Authority Advisory Board on April 19th. Erica, can you do a little call, please? Definitely. So, we have Cameron Grant. Here. Jean Christopher. Here. Arlene Zortman. Here. Lauren Sully. Here. And Tom DeVie. Here. And then staff president, we have Harold Dominguez. Here. Lisa Gallinor. Here. And Michelle Wake. Here. All right. I have number two approval of the minutes for March 15th, 2022 meeting. Do you have any changes or have a motion? I don't see any changes. I'll make a second. Second. All right, so we have a motion by Jean and a second by Lauren to approve the minutes. Let's vote. Eyes. Eye. Eyes. Maze. See? My only comment is they're extremely detailed. They are. And it's okay. And just a lot more detail than you are thinking. All right, approval of the minutes passed. Next public, it might have been deferred. have been on has other been last time has there been much public to be heard on any of these prior to the prior to COVID yeah they would be every once in a while people that wanted to speak yeah okay in person games okay yeah we have a period of time where we had people that would attend just listen but not so speak yeah that was a little more common but not maybe five minutes of the most yeah although the last time I remember having been here a lot of we met down in the open area everybody was there very important is that prior to being an advisory capacity yes yeah yeah that's where you're meeting to that's really open do the notices get posted up all the properties here I did not get posted here because Chris did go home yesterday you do a day ahead of time itself yeah all the properties to get like this one yeah we have one at the last on the board we have one person show up and listen and then we had a reporter and that's all we had so let's move on to item number four update on community engagement process there isn't really an update other than to say I'm very behind my apologies this is for camera so these are the dots you're going to be using so as you meet with folks so we had had a schedule for the end of March and then I had some things come up and couldn't pull the end of March together so we will get new schedules and get these posted for when Cameron and Warren and Arlene are available with the properties so I have new ones we can fill in and we'll follow up I would say that a couple of things have come up recently that are going to influence at the various properties so at Spring Creek there is a real interest in activity funds and so there are about what there's about $2,500 at Spring Creek for activity and resident services and so folks are really interested in having an influence on what priorities but how those funds about what would get selected so Kendra actually came and to a copy or to a separate meeting and talked about the budget process there so Spring Creek is that the Lodge and Hurston have some real strong interest in a garden so that's emerged and they're looking for that as an activity and then the topic of significance has been the parking permit piece and so I think if we had engaged in these conversations two weeks ago that would have been all we three weeks ago that would have been all we heard so I think at this point with that moved on some that will it be able to cover broader topics so not an excuse for me being behind by any means but I think the activity pieces as COVID and has lightened up and things are happening I think the activity piece is going to be really key and then I think moving moving through there also has been some recent security kinds of things emerge and so you may hear some stuff around that and so I don't Lisa there's anything else relative to conversation wise but it's been parking gardens activities and I think evictions is a big one at some of them as we're moving forward on understanding the process the process and why it's taken so long and why now we're just doing something or why even now it's taking long so I think you may hear some things different than what we heard when we did the additional one-on-one interviews so in your packet you have a place to take notes and then as those things emerge so really it's about getting the four of us plus Veronica Garcia is going to do two in Spanish follow-ups one at Spring Creek and one at the lodge I think she's going to do two so we'll get those going and then any Karen Roney was going to do the conversations here I don't know how she was going to fit that in the last week of March but anyway so I'll be the conversations here and so I think we'll just about get those schedules and the property managers are all on board they know it's coming and they know their office doors are going to have the sign-up sheets they'll have extra dots so people can vote if they don't want to have a conversation so once we get the schedules going again for the next couple weeks I think three weeks or so what people eat we'll be back on the track so where are the boards going to be are they going to be right in the beach on the office doors so yep and Kat and Chris and they're all on board for Andrea for helping me those happen so get people and they'll be pens people can sign up even without them being there yeah so that's kind of where we're at but I do think it's important to kind of have a field for what the conversations are what's happening in the properties right now so we're moving forward on some things that still could color the conversations that you hear other thoughts am I missing any big topics that might come up because again I really don't want anybody to go inside it by that security hit or miss will be we have different issues at different properties so I'm sorry she's in that sleep so and spring break and fall whatever you're probably going to hear a lot about catalytic converters and issues there just to give you a sense catalytic murder issues over the weekend we had somebody jump the fence at our part facility and took out about six on and we had like four more that they tried to take out so it's just it's an issue all over the place and so you'll hear that there Lisa may cover this in part of her property report we have one I was at a lodge we had a break in we were able to contact police department they were able to contact the department actually a pretty decent video we're able to track it in through the security system so the police partners putting through there and then it was a bit of another similar ship village place the thing is I think some of the things you put in security starting to show their value and so we're gonna be working on that one so it's kind of a security update parking just kind of give you a heads up on that one it's an interesting we're seeing some really interesting things in parking right now parking is an issue dependent on where you are it's a different driver for each one of the issues so for example there's a lot of parking spaces here and the need for the parking permit here is as much for security as it is anything else and really monitoring the parking lot because of different activities that occur here village place obviously is a different parking pressure in terms of the downtown in fact and then what's interesting to me I was telling them it's been interesting to drive by a spin and drive by a spring creek and fall river and see parking lots are cool now and so that's a piece of what we're trying to do I think you know we've all said we probably could have done better rolling it out and dealing with some of the issues because we still have some confusion and we're still engaging and trying to fine-tune the program but it's been really interesting for me to see who actually should be parking there and who shouldn't be parking there as we're driving around and I was surprised Jean about how empty the Aspen metal parking lot was once we started doing it so we got some more work to do obviously and we can continue improving the program but you will hear that and we have made some adjustments to folks and give them red credits when felt there was a tone it wasn't appropriate so we're still working through but they've done a really good job communicating with the neighborhoods or the neighbors the neighborhoods on these issues but more to come but it's interesting to see what we're seeing I would say that the most powerful statement really has been to remind the residents that this was something they asked for is to get a handle on people in appropriately part so the rollout again may not have been as ideal but it was something we were trying to respond to a problem that the rollout was considered overkill but now we're you know we're tweaking it you know yeah so yeah it was in response to broader bigger issues for sure so yeah yeah it's interesting in our neighborhood I was wondering how many of the neighbors are in the parking in those lots because it's different it's just like wow we posted the signs and so you know the signs are really the key so the places that were broken into how do they get in did they somebody let them in or what was codes at the lodge they use a bender code to get into the building and then the other one a resident let him in but she was about half the size of the guy and so we're having sir Arnie with police department's actually gonna do their coffee and conversations this week to kind of go over what you should do if you don't want to address it but you know go call 911 from your apartment and how to handle the situation so we're checking on the call boxes making sure the names and apartment that it's all as secure as possible from the call boxes not first and last names and so that's something that might come up because we are going to just at the lodge we are going to do away with the codes we're doing their coffee and conversations tomorrow and we're going to do some education around why they don't need a code because they can still call with their phone or they have their key pop to get it they have two different ways to get in and even if they don't have that they can have a buddy in the building that they can use on the call box to let them in so we're going to phase that out probably over two to three weeks we're not going to do it immediately but give them time to make arrangements or if they do need an additional file as a reasonable accommodation to have that person fill out an application to go through a background check before we hand out a pop to a stranger so the vendors won't be able to get in right correct yeah the call boxes are a problem yeah it's interesting as we have them in the spoke and we probably need it out and then it just appeared great so that'll be interesting I'll let our team know our operations team you guys are having issues about that's a big problem and then the Amazon with package deliveries and they wanted codes and so we went to the Amazon device again I've worked it through with Amazon to get the device installed again at a couple other properties so that they don't have to have a code they don't have to call they can they have to be in the four-year and scan right there the package and then it will notify you once they're in the vestibule that they're there to open the door and there is actually going to be a hub a package up at the spoke in the breezeway so it'll be available to most people I mean we're going to have our residents on there but I don't know if it's going to be available to everybody but if it is I'll let you know because I'm not something I think they would love that this Amazon likes to leave them in the courtyard was it just one unit broken into it was not a unit on this area they written the red box off took coffee pots yeah so yeah they took coffee pots out of the common area the vacuum cleaning supply so we believe you might have had a car to be loading up all this random things yeah try to take the TV but I was bolted down so those things may come up in your conversation and so we're we're working on identifying what are systems issues and what are particular property issues but I think security has always been a topic across all the properties but it might just look unique and then Lisa had David Kennedy and Sarah Arne the crime free police officers at the last spring creek coffee and conversation and a fall river and that was really well received that was a good conversation with residents to bring up specific issues so the fire department starts Thursday at Wednesday at the lodge and then over the next two months they're doing a coffee and conversation with that each property okay so I'll just get with you guys and get your schedules and we'll go from there thank you for your patience I'm moving on to number five organizational updates a is LHA advisory board role purpose and bylaws update okay so I'll jump in here this item so the purpose of role keys was brought forward at your request Arlene this was from your original email or this time where we're talking about the bylaws review anyways which we're doing and then how does the LHA advisory board role fit in when it comes to serving as an advisory body for the board of commissioners compared to resident tissues this is really just more of an open up for your conversation I will say the bylaws we have the bylaws edit to add the vice chair that we're gonna post for seven days ahead of the May 3rd board meeting so if there's any other changes that you all want to make that's what we can sit in before we go ahead and post that concerns about the advisory board well I guess and I have not I've only been on here a short time so I just think back to sometimes when Cameron brought up after the switch came you know it went to the council kind of what is is our role and we're sort of trying to find out what our role is and based on the one coffee and conversation one of the coffee and conversations I attended with the person that you know said well what is the advisory board for moving forward they're not going to you know you shouldn't say help us but so I guess that kind of triggered it again and I know Cameron at the last meeting you did suggest something to be put in here but in all honesty I didn't write it down so I don't I think that's when we were talking about quality because that's the one thing that got the LHA board individual in 2017 because we ignored it and I think it's only appropriate for the advisory board since we have we have the ability and we are more concerned about communication between residents and board and what have you that this board be concerned about the quality of life that that that we're providing to the residents the other side of that in case you haven't noticed it's going to be residents opinion that drive the image that the long run housing authority has it's not whether or not you get an award for perfect building it's going to be what the news is in town because all of our residents are connected locally so for us if we're you know granted we need to advise the advisor board but we also have an obligation to look out for the residents the board cannot get involved in day-to-day management that housing authority board cannot that's part of their thing and we don't need to necessarily get involved in day-to-day management but we need to let management know when a this didn't work you know and I'm sure that management gets counted by residents who will quickly tell them that it didn't work however that doesn't relieve us from the responsibility because quality of life and and the manner in which we manage has a huge impact and it lasts for a long time it's taken it's been what four years since the sweets issue and it's still a source file it's still a source file so that's that's kind of where I'm coming from and you had mentioned that we do have that opportunity here to be a little more in touch with what's going on and I remember in the last meeting there was a lot about the chain of command conversation of bringing issues up and you know whether or not we can be sort of an intermediary if someone feels there they don't want to go to the property there's there's a lot of fear in going into for a resident especially in affordable housing you don't want to send the landlord and you know probably at most property there's one person that will really speak out but they're saying things that whoops you know the quiet people didn't want second you know and it but but we need to have that avenue and we're going to have chain of command we need to have response from the chain of command and that reinforces using it but when you know when you don't get response you quit using it and and that has to be a part of what the housing authority offers is that response to an issue and I will compliment you totally Lisa that after that I heard all about the coffee conversation I couldn't go to but the letter you wrote after that clarifying was beautiful it was a clear and I'm not the only person that said that they were like did you see that and it was it was honoring the fact that you had taken suggestions and it was beautiful and it's like that's the beautiful charm and it's those kind of little things just little things make a big difference and so I Jean do you think that under article 7 section 3 that that captures the duty of the advisory board as you see it it doesn't address that chain of command but it does let me just remind everybody that we're using pathways of communication so advisory board could be a pathway we kind of hit here in two different things so you know pathway communication another outlet for them to voice their concerns and then one thing I didn't see in here too was maybe a consideration of the quality of life yeah for recommendations yeah yeah it's useful yeah and it's the pathways communication kind of may facilitate the quality of life but also you know it's the mindset of this town and as you get to know everybody because I know it's it's gotten so much better since you had time to get to know people in person it is it is becoming more considerate the residents whereas before it was literally coming the law requires this the law record it's like wait we're in this somewhere you know so it's it's easy enough but yeah let's put quality of life in there and the pathways beautiful looking at section 3 language is really broad the operative language is just that perfect yeah we can do whatever we want to do what we look into but sometimes it's helpful to have some guideposts to remind us and that's what I think the next section is where it talks about all this you managed to manage properties development projects performance of the properties for the budget renovations community needs assessment regarding housing needs and then the last one which is it's as close as anything to what we're talking about not quite there I don't think service community connectors by participating in whether to be for sure communication so we're not bound by that those are things that they wish we should do we could do more but I want to do we want to add in some reference to say something like just to address the needs the quality of life residents yeah because yeah because the setting the policies and providing that communication kind of it covers watching for the quality of life but I think I would just like to see the words in there I think that's a good idea and I also think I know why it's written like this many years it's a paralegal I understand the form of this document but I would really like to see it more of like a bullet point because when I read this as just a long flowing list of things it's really hard to find that context and compartmentalize the different roles like in one word advising on policy on one word reviewing budget and sometimes you read the first part and then you apply it to everything that follows right and so I just think that ambiguity is confusing would help us formalize and remember what our roles are what we can do and I think in the documents the clearer you can be the better clear is kind is what I'm always reminded of from research person who does like information or whatever speaking yes clear is kind and so if we could make that section a little bit more clear to understand my wife has clearly told me I need to be more reading I have the books they always say I have aspirations of reading them but who has time that's why audio books are the best so do we want to change it where was the bullet points in or do we want to add in kind of just some framework doesn't look like full of points but just call out the different sections the different ideas instead of having them all run in one long sentence separated by semi-colons so I was just I'm gonna suggest that probably you want to add something about quality of life but I want to be careful because by loss you'll be pretty general and kind of static and then we can adopt the our action plan is that how we're going to implement these duties and we can be much more specific and fluid about that without having to go back through this process to the board to update the violence so I like the quality of life as we could act like in consideration of the quality of life so we're not putting the illness on us to make sure that the quality of life there in consideration like that consideration as quality of life will be included in our assessment and our recommendations to yeah yes that's it well part of what we get to sometimes when we deal with our attorneys when you start enumerating all the powers and they'll go well that's not enumerated so because it's not enumerated you have no authority over that so the cameras point more generally you can stay the more then that you're going to get caught in this trap down the road of enumeration of powers it is either listed or it's not right and that then ties to the goals that you all worked on with the city council of which quality of life or the advisory board which quality of life then is one of those issues for you on the camera's point of here's the overarching goal and then it's really the goals and you know they may change you know two years from now we may be great on quality of life and it may be something else that sort of simplifies that because we're seeing issues so you can think about it in that free one as well are we thinking them that the current last sentence service community connectors that participating in resident engagement to ensure communication between residents and the board are we thinking that covers the pathway of communication without getting too specific stay as is I think that's fine yeah that's fine okay so maybe we have that consideration to that sentence right after that ensure the communication go ahead and dropped up a sentence in the track changes and send it around before I post sure yeah yeah yeah I had up serving a few yeah right the semi-colonial start in consideration for the quality of life. Leave out and serve in it. Okay? Or you could put that pathways of communication after you say to ensure pathways of communication work with it. Yeah. I'm wrestling up and send out to you and then we do need to post seven days ahead at least of the third. So I'll wrap that up this week and we should be able to post. Moving on to five. The LHA advisory board member election interview process and advice interview guys. So I was notified that I actually have to reapply for my post so I can't turn on the interview board. So that leaves three of us. This camera you're still on. Sure. Yeah, you can. Okay. So I just have a question. Are these, if we use these particular questions in our interviews, are these the same questions that the actual board is going to use when they talk to people? Because it seems kind of redundant to me that you're asking the same questions of both people. Is that the case? So my understanding is that the advisory board will do this process and then you will recommend individuals to the council commissioners and then they will make the selection and they are aware of these questions and they will take your recommendations. So I don't know that they have any questions for themselves. Is there two interviews? An interview and then a selection. I think it depends on how folks it depends on their recommendations. Some of the other pieces in this and so we're still trying to learn through this with the council and the LHA board in terms of what they really wanted but it was really about those that are doing the work screening folks based on the work you do to ensure that we're getting the right mix and so it really then depends. I think if they do the interviews it'll be more of a get to know you kind of a branch when understanding it unless the board's locked up. So let's say I mean it's high between who you're recommending and you can push forward one, two, three. You can push forward everyone and I think it really gets into if there's not that clear distinction. They may ask some of the same questions trying to help inform them but this is really the first cut in this. And you have an opportunity to add your own question as long as you're consistent across the board or questions. Standard hiring kind of things you ask it to one, ask it to all. And to ensure that these seven questions are really the right in seven you would ask. Right that's what we want to talk about today. Did we make the change that we talked about at the last meeting? Yes it was. So what's the role of the advisory board? Right yeah. That'll be an interesting question since we're still sitting here trying to figure it out. So a couple things I want to confirm if you're ready to make these final and then just going over schedule just so Tom and Lauren know April 25th at 5 p.m. is the deadline to apply. Then we can schedule interviews. I don't think there's any other than May. I think we're open to schedule the interviews. You guys said that you wanted to do it once together. I'm going to make a suggestion for you to consider that we have our next advisory board meeting May 17th. That seems like a good time if you wanted to just add on to the end of the meeting if you're all together. And then the process with the LHA board that'll be in June with selections at the end of June. So you're suggesting after the next advisory board that we do the interviews? I think it's just well timed and you're already planning to be together but that's really up to you if you want to set a different day. Yeah because that would work. I will probably be out of town. I'll be back. I've got to have Cameron there. I'm out of 11 to the 18th to do just anything before we're actually starting to do the interviews. And when is your train up? June. What's the deadline to get it to council? I couldn't find that in anything yet. So far it was just interview in May. And June recommendation is going to. So yeah. So meaning I'm out of the 8th through the 11th. You and Cameron are going together, is that right? I'm going first. Cameron's going second. I'm getting a kid back from college that week. So May 8th to the 11th, I don't know which one dates did you say? 11th to the 18th. So the first week of May is awful quick since the applications are due just a week before. So we're looking after between May 19th and 31st. Mine's more for the meeting, not the interviews. Right. I'm pretty open on 19th and I can move stuff maybe. We also, it might depend as well on how many applicants you get on how much time it is booked. So we could circle back after the 25th and see how many there are. And then a noodle bowl. I can do that. I'm pretty open, you know, anytime. I think from, they're not going to do, they're going to do this as the advisory board, not the council, right? So they're going to, yes, they're going to be the advisory board, bring it to LHA board. Is it the LHA board that's deciding? It's the LHA board. Because you're not doing it as the council as a board. It's a board, that's actually what we, that's why Lawrence can serve because it's not the same rules. Because they're meeting. So the LHA board commissioners, are they going to have a quick session then to approve? And then we could do it that way. We could, you know, adjourn and then reconvene as LHA board for this long motion. We just need to see when they're going to do that in June. Mm-hmm. No, what we'll do is that they're the council meeting when they do board appointments, then we'll have them adjourn as a city council convene as the LHA board. And then make this appointment and the adjourn again. That said, the June meeting is cancelled. So we would do a special. We would do a special meeting in conjunction with the. Yeah, we may have a a different meeting on the audit. So is there a gene that you have on the audit? Are they out here? We saw that is planned for May, but we might need a special meeting for that as well in late May because May 3rd is too early for the auditors, but July is too late. So we have some things to work out with Kendra. So it'd be ideal if the timing works out that we could do those together. All right, so circling back to the interview process and the timing. So we're kind of waiting until after like 19th or 20th for the interviews to see how many applications. Before the memorial day. Yeah, I mean, let's turn it, how about we turn it at least to say the 20th unless things change. And then any changes to the questions? We're good with that. We'll put them, we'll test them out. These two. All right, let's go on the 5C revised LHA Board of Commissioners meeting calendar. So we already kind of dug into the sums, so it's well-fined. So last meeting you requested just the the layout of what items generally go in the air. So that's included here, but we also included a second schedule that just shows all of the advisory board meetings and all of the board meetings just so you can see how they line up. With the board meetings generally being early in the month, we don't actually have all of our property reports and financial reports primarily available for these meetings. So the last meeting we basically skipped that and the next meeting we're going to pick it up, the board meetings. So they're about six weeks there to report. This is how it pans out. So that will time out better for those reports. So we have here the general schedule that should carry forward in any year. However, there's a couple items in red on how we have to tweak it because of this how the dates fall. So this is just kind of an FYI unless you have any questions. It's still listed on the schedule on this on this one here when you've got June, so you've got June on here at Aspen Meadows. And I'm assuming September is cancelled. Well, so this is for the LHA board, so that's sort of commissioning. But this is the advisory board, which doesn't exactly match this. Well, that matches that number. So we're going to, yes, that's right. So this is for the LHA board items and so that's so you can see what's coming and then the meeting before or if we need to discuss any of these with you, that's how you do anticipate that. We still will have your meetings every month. There's just cancellations for the board in June and September because of conflicts they have other things. But like we said, we could, if we have a need for a special meeting, we can tack that on. So in June, they have like Colorado and this believe in Colorado. No. That would have been a board one. Do what? No, it would have been a board. Yeah. Yeah, no, this is for this for the, in their council world that we, we, y'all, they only scheduled two meetings in June because of that. That's why that's cancelled in a little tag team. September is our budget session. And so we didn't necessarily want to take one of those meetings. And so they're doing three meetings a month, one of which is the fourth meeting was the housing authority meetings and we don't compress agendas like we were. September is a budget. And so that's one where we've said we're going to cancel it depending on how we get real time with the budget and what they have. We may add on to some of those if we need to, or if we don't need one. Welcome to Bexby. You can talk to me. I probably triggered your heading too. Yeah. So that's why September was cancelled and then December is similar as you and then we don't schedule two meetings with the holiday spell. And so what we're going to do is really try to press, you know, this Tuesday, May 3rd and then July 5th, they're kind of anchoring on the backside of June pretty close so that we don't get too far on. But if we need to, we'll add things that won't overwhelm the agenda in June. So I guess really for us, what we can plan on is if we do have anything for the next meeting, it's going to be the previous month's meeting. What are you saying right now that the audit is going to be the end of May? Right. So typically that's been done in May because the meeting is more meeting is going to be over. Yeah. And Molly, we may think for the audit, that may actually be conducive for a special meeting, joint meeting of both the advisory board and the housing authority board just to go over the audit. So we'll just bring the auditors in once. On June 21st? Or the end of May. Okay. Oh right. So Kendra, the auditors just started work yesterday. So she was going to check with them and make sure we take out the right timeline for when they're going to be ready. It started on the LEJ audit. On the LEJ audit? Could we finish the property audit? Yes. So we'll follow up with her and get that scheduled. So there are definitely going to be items that come from the board commissioners that are informative and then there'll be other items that are really seeking advice and just articulating that. And the auditor one would be an informed potentially kind of thing. Correct. Impossibly packed upon if they have any findings as well. And then this body would give some suggestions about that. Yeah. Kendra's obviously not here, I think thus far. And pretty good. And all the property audits, which is a change. Let's move on to number six, development and project updates, line with goals. So our our biggest projects with actions happening. So actively right now is Crisman, but I want to save that for the next item because that is coming up for the board and I want to give you the more specifics on what's going to the board. So generally for the developments, we prepared a three year schedule of the developments, just broad categories, financing, design, construction, etc. We prepared that and gave that to the board at the last meeting of April 5th. So I didn't include that in the packet, but I could share it for you. That is really to tie up tie with our ARPA schedule for the projects that we want to move forward. And just to give some expectations to the board about what the steps are and how long the steps take. So you can share that if you're interested. That's kind of an overall that's tying to that list of our projects. So the the first two out to shoot are Crisman and Sunset, which we know about. So for Sunset, we present to Chaffa next Friday the 29th, and then we should expect to hear by mid-May, whether we're successful at the 9% tax credits. So we're preparing for that presentation now. And then once that comes through, assuming it does, we will start in earnest. We do have a development specialist that starts May 5th. She is a LiTech, she has LiTech development experience out of Great Falls, Montana. She seems wonderful. Everybody that we talked to said she was wonderful. I'm really excited about that to help drive those projects forward. So do you have any questions about some of the further out projects? Do you want to go into those right now? You have the... I don't have the schedule in here. But I can share it. Kind of develop my person is going to be like the project manager. And it's a little bit different because we're trying to do the partnership model. So instead of having how many projects do you typically manage at a time? Three. So it'll be more fostering the projects along and keeping our heavy lift is on the financing side. And if we can manage this partnership model, then the developers take most of the project management past closing. So in that way, we're both the ideas that she can handle more than three projects with a little bit less hands-on. Construction management on more clients. So that is our idea there. We also have our HCV staff, Marcus Kennedy and Ruby Ford are rock stars. We are caught up on vouchers and recertifications. They are both, they are chomping up a bit to learn and see how all the pieces come together across LHA and into the Housing and Community Investment Division. And so we're going to once we get Katie Pung is her name, the development specialist. Once we get her in, see if we can do some shadowing, if they could help with any, you know, see what we can involve them in to get more help and give them some cross training. So that's the idea. So we should have a good team coming on board very soon. Yeah, it's interesting. So we're kind of giving them an operational update, but when she brought it Marcus and Ruby, so I went in last week, they were caught up and they were already starting the next month. And we haven't seen that since we've been here in terms of that kind of move that they're moving through it with the pace that they are. And then we're just learning about other skill sets. So like Marcus came from South Carolina, you know, he did an HCV side plan work relations and relationship work. And so we're seeing him really kind of connect with like students falling and work through some issues there. And so they're really doing a lot right now. And, you know, that's then framed up Kendra on the other side to where they can really get in and manage the margins on the HCV vouchers. So if you remember, we said 420 is kind of the thing we thought we needed. We loved it by 30 in terms of vouchers that we're issuing. And that's going to let us handle the people that are porting out and can so we can maintain a higher level. So when HUD puts a need out that we can compete more aggressively for initial dollars. And then, you know, they're kind of in lockstep then with Lisa on some things. So it's interesting to see the progress that they've made in this. I mean, it really is about getting the right people and just the volume. Marcus was interesting. He told me when I stopped by and talked to him for a while. His individual volume in South Carolina was the total volume in all of our venture holders here. That's kind of the levels that they would handle in these larger groups. And so it's interesting to see, but I think we're going to get some more erotic capacity out of this. Well, that's why he took our position because he was siloed and he wants to get out of that milo and spread. So we should, our HCV staff is, this is not in development anymore, but our HCV staff is ready to ramp up our voucher program. So Kendra's just getting us prepped on the finance side to be ready to compete with HUD to open that. If HUD opens up, I know there's some funding available. But back to development. So Chris and we are shooting for an April 29 closing. Probably going to bust it and probably going to be somewhere in May 7. We are routinely running into some in the closing process, financial issues. So we, they had about a 10% hit in costs from February 22nd, and then it was like the beginning of April, raised it about a million and a half. We were able to go back to DOH. Molly did a great job with NGL. They got an additional million dollars at that point when we worked through all the numbers. We were at about a $375,000 gap that we were trying to solve for. We then had to add another $100,000 in securities that we thought we had solved for Friday. And then NGL wants to pull early permits, which creates an additional $400,000 gap in our security process. That's merely just money there for securities. And so Molly sent me that email last night and we're going to talk today to figure out how do we circle back on this and to try to figure out the remaining gap. The challenge for us is that if it's in the lending component, then it gets caught up in the waterfall. And so the lenders have to account for every dollar going into closing. What we were going to do when it was $100,000, as we were going to do, Molly was going to go over this, but we were going to essentially do a loan from the ARPA funds or the Affordable Housing Fund to the Housing Authority to then cave in securities. And then when the securities were released, they would go back to the Housing Authority, back to either the Affordable Housing Fund or ARPA, so that it didn't get caught in the waterfall. Additional $400,000 has completely changed that. So we've got to figure that out now as to how we do it. So, I mean, rarely we're chasing the closing costs of this close. We get another bid tomorrow, which will tell us kind of what the scope of inflation increases are in construction. So fingers crossed, but it's a bit of an idea right now trying to just get to closing. So, this is kind of dipping into our next item too, because I wanted to let you know specifically what's going to the board next, related to Crispin. So timing out our schedule, everyone was shooting for April 29th. We did get a traffic extension and the owner allowed us to extend our purchase option for a couple of weeks. So we are taking several things to City Council on April 26th. CDBG agreement to LHA, the ARPA agreement to LHA, and the securities, which I'm going to go over in a second. And also we have an affordable housing agreement going directly to MGL, doesn't have to go to council, but that's all timed for the 26th. And then they authorized that, then we turn around at the May 3rd LHA board meeting, have them accept all that fund, and authorize the transaction to send it out to the partnership. So that's all coming, we're all backing into that to make sure that works in preparation for a May 9th close. The securities, basically why that, why we're, there's two reasons we're looking at the securities. First of all, LA, long months, development code does not allow for a waiver of securities for affordable housing projects. That's a long-term thing that we'd like to look at. Maybe short-term now based on the former year. Okay. Well, that's a more, you know, broad change that we would like to propose to council. But the other thing is, because we're getting our hopefully final construction pricing tomorrow, we know that there's going to be another million and a half of escalation, which means after the equity dips in, we're like 400,000. So we're just thinking to ourselves, so we have a gap. LHA most likely is going to have to help fill it because anything that MGL fills LHA will have to pay on the back end anyway. So if we're looking at doing that, how come we're putting up securities that are then, if not the full security, the bank fee to get the letter of credit is an actual cost in closing. So why are we doing that when it's the city? So that was our attempt to help with the securities to help the overall gap come down since we would end up filling it anyway. So it turns out that there's, you know, we're doing it in very short order. And we just have to, there's, we're over a couple of pumps, the captains are on board, the ARPA eligibility team is on board in terms of doing a loan from ARPA to LHA to cover that. And then we're just getting the public works folks got to sort that out today to see how that early building permit affects things. So I will say that the way that would work is the ARPA loan would come to the LHA. LHA would pay the securities directly to the city, the U shape, to pay off that on behalf of the applicant, which is MGL. Then if the securities are never called on, highly likely they would never be called on if we make it to closing. Then the city would pay back LHA and LHA puts it back to the other piece of the city of the ARPA fund. So there is a risk because if the project does fall through after closing then LHA is holding the bag unless LHA decides to, the board decides to do every payment agreement with MGL. Honestly, we wouldn't, we wouldn't pull the loan unless we close. So, you know, that once you close that's the real kicker that all the other financing is guarantees the project more than our securities do. Is that tracking? That's a very circular. It's something that we is an impediment to affordable housing. And I'm starting to see that it's probably as we get into attainable housing conversations and impediment too, because you have to budget for the construction cost to build it. And then you have to take the securities out on top of that. And so you're just essentially putting money into a system that you're not, you know, our case, you're not making interest on. It's just there for what if. And so this is going to turn into a larger conversation. But on the front end we think for affordable housing projects that are li-tech funded, DOH funded, we at least need to say you don't need securities because the security is really on that side because of the requirements they place on. This is a much bigger conversation that we need to have as a, on the city side of the house. It's a bit of a trainer. And so this is a city requirement. And so we found some good things for like four columns, you know, four columns. It's a little bit different, but four columns, it's 100% affordable housing. They don't require securities. And so we're, we're cruising different ordinances very quickly. We thought we had it solved, so we were deciding, well, it's late because it's a bigger conversation. But now that we've added $400,000 to it, that's what I said, we may have to speed it up again. But at the end of the day, in Christmas case, even if we did a half a million dollar loan, circled it around, it's still a six month proposition because the public improvements are the front end of this. And there's not a lot on this project. But the $400,000 there is because they wanted to pull early double permits, which requires you to, to put securities down at, I think, 130%. And that does hold out till final construction and sections. So, which we're targeted to complete construction July 23. So I just said 18 months. Hold on. So hopefully for all future projects, this is very simple. If we have a code change, they just don't pay it, don't have the budget for it. For Christmas, it's currently on this roundabout. So. But you can't, you can't get it involved in the loan. Just then, when you drop the waterfall down, you're like, what, third or fourth or last, which means then you don't technically get great pay security. Yeah, you don't know, I mean, yeah, because it's just caught in it. We're holding the letter of credit as a city. We release it, it goes back into the loan, but then with the way the loans are structured, then it just sits there and you probably don't get it back into a recent occasion, which now with Chapa is 20 to 25 years, not 15. So that's why we were trying to keep it out of that. It makes sense in the context of the report of the House. I'm going to consider pulling that requirement because you've got all those other safety cards. That's interesting. I mean, the novice developers, I will always correct about just the concept of security in general, but you've got to finance your project twice. But I get it, because if they stumble, and the city's got to sweep in and finish the public improvements, they're only half worth of money, but they need the money, so it needs to come from a different source. Right. But I like the affordable housing. That makes sense. Just don't let the greedy. Good work. Yeah, we started this one on Wednesday. Before business days, we have a co-change, a loan agreement. Let's throw early permits in. You've done really good. And that's a hard part because letters of credit used to be, what was the value of those before? Yeah. If you got like a $400,000 letter of credit, it was a percentage of the total value. I think everything we're hearing now, it's essentially dollar for dollar. And so that's a change on the lending side. And so... You just want that collateral somewhere, so no one's thinking, well, that's what my newspaper gets attached to the city. Right. So looking at building, has the supply chain loosened up at all? Not at all. Everyone says it. I think that it's going to, but it's not in so far. And then interest rates have gone up. Right. Which that's what at least some of our developers are hearing that they think that would be the trigger. It will just take some time to... It is an ironic time where we have more resources than ever, but less staff capacity, although we're about to be fully staffed as a thing like. But some of us, well, right, I'm going to say the development side. So we have all these resources sitting here with ARPA, and it's the hardest time to build anything affordable. So... You just built housing. Even the mill? Yeah, I guess the price is probably higher than that, because they're so high. So are we covering seven now, or did we even do that already? That was seven. So if you have any input that you'd like me to share with the board, when I take that, I'll take it. All right, so let's go on to number eight. I think this is one that's always on there. Anybody have any items to add to the items about LHA working plans or goals? I have some ideas that... So in my work with VCHA lately, we've been talking about what is our mission? What is... What do we want to put forward? We're looking at, you know, sort of re-damping. We've been like nose to the ground for so long, and just getting stuff done. We kind of want to do more, and we're also ramping up our staff maintenance, operations, and development. And something that has just been on my mind just a few things was, you know, creating like a sort of housing... Nothing official, like a coalition, but like merging, but just a place where some of our housing folks can get together and share successes, failures, commiserate. Because, you know, this work is really fun, but it's not particularly hard. So I'm just thinking about that. You know, I was thinking about it from the development side, but I think it would be great to sort of have some sort of networking group or opportunity. I think BHP used to host something that VCHA developers would go to pre-COVID. But looking at something like that, we are all facing similar challenges in every way. You know, our residents hop from area to area, especially because we're Boulder County. You guys are going to monitor the vouchers move around. So I think it would be kind of nice for that. Something else that we're looking at is, or I should say we are not looking at it, but I am looking at this opportunity I met with someone from Dublin Housing, and they actually created a 501 to C3 to do fundraising. And this has triggered this conversation we were talking about earlier about activities. You know, I think this would be a great opportunity to generate some income and money for some of these properties that people want to do more, but it's not an operational budget. It's not something one tech can cover. So if that is something that could be looked at long term, some sort of fundraising opportunity for LHA to generate money that doesn't get them in any trouble, to spend money on residents to improve that quality of life and to extend the things that they would like. And then something else we are thinking about very intensely, which also ties in the conversation we just had, is trying to get people on board with a regional entitlement process for affordable housing in the area, because with every single organization, or every single municipality that we work with, it's going to jump through different hoops. You know, Longman has its quirks. Lafayette has Lafayette has a really ancient code. The BHP has their quirks. Come on. Yeah. No, no. Every city of Boulder has theirs. We are not the housing authority for City of Longman or City of Boulder, but we are for Superior and Lafayette and Louisville. But any developer, whether it's housing authority or private developer who wants to do affordable, it's so much money spent on the front end dealing with the entitlements, dealing with these tap fees, water fees, all this stuff, and then having to go through different processes for each municipality and each group. So we kind of want to start a conversation, I think, with Molly, my cohort and I, want to start looking at, is it possible to get different cities and municipalities and groups on board with a streamlined process for affordable housing? Sort of like a baseline, and then if you want to do some special stuff, then other things may kick in. But if you're doing straight 100% affordable, 60% AMI, break down some of these barriers that are stopping people from building or making it more difficult. You know, because as you guys know, you have to basically have a pro forma of sources and uses just to apply to CHAPA to help you get money to then develop. So there's a ton of work and money spent just applying for funds. So, and you have to, if you're not building in my tech college, what do you mean? So just something to think about, I don't know if that's something that our group would ever talk about, but you know, maybe that's for a different conversation, but just things I've been thinking about in my experience in this group as part of the CHA, as a resident of Boulder County, just trying to break down some of these barriers to providing affordable housing, because like you said, tons of resources, but it's not so easy. You know, land is scarce, support is scarce, money is scarce sometimes. So there is the policy group for the regional housing collaborative that really in Herald and Molly are probably going to represent us and some others. I think that there is some policy conversation with some of your suggestions that would be good to take forward. There is movement. So I'm not part of that group. So I get really removed from some of those conversations. So the Boulder County Regional Housing Partnership has had a goal of doing regional administration at least for inclusionary housing. So kind of different arm, but very similar idea. And actually we propose to Boulder County for their ARPA funding as the affordable housing group to stand up that program and then we figure it out going forward. And it is number two on the priority list for affordable in Boulder County ARPA. So they are proposing, I think May 3rd is when they're going to the commissioners with that. So that is on the inclusionary housing side and administering the programs, especially for our superior and eerie and those that are just getting those programs started. So we could at least try and model that or repair or just use it in some way. Inclusionary housing is what, up to 80%? Well, it varies by jurisdiction. And then it's only a percentage of the development. It's not. Right. But it's at least we are, there's a way in that we could talk to that group about Yeah, I think having something different that's just different, but just use that momentum. Yeah. I think Harold has a lot of ideas about entitlements for affordable housing and getting, at least internally at the city, getting our planning and public work staff to really understand the backend of putting an affordable project together to help the shepherds. Yeah, I'm actually going to start bringing our development team into the financing component so they can understand the financial side of it. I think the way it'll be more beyond just affordable housing, I think it'll be attainable and just housing generally, because if they start understanding the mechanisms you have to look through from the financial side, I think is the best way to help them understand how they're a significant piece of the puzzle and how time lag there creates significant financial pressures, whether you're 100% market rate or you're affordable, it's the same pressure and they're all interconnected. And so we're going to do that. The hard part about, we've kind of talked about this, so it's an interesting dynamic because so I think long as the lowest water tap fees, wastewater fees, interesting on the electric side, we're higher, but we're technically lower on rates because we build our capital in on the front end, which draws our ongoing rates down. That will probably never change simply because everybody's in a different position from a utility standpoint and then, you know, having to help you if you get caught in a district, whether because they're even more district and different than they're outside any jurisdiction, they're on their own. And then I think there's room in building codes. It's interesting right now, it's Louisville and Superior that are kind of finding it, so we've adopted the new building codes. They were going to adopt the new building codes within the cost of reconstruction associated with fire and it's looking to keep the old codes for those that were impacted. Yeah, which I think they're doing. Yeah. And so all of the, there's a lot of alignment that has to occur and I think it's doable. I just think we need everyone to talk to. So the easy part is everyone aligning on the codes absent the utilities because we're so different. So like on the electric side, obviously that's us. Versus like sale of the United Power or something like that and then water, we're fortunate in that we're in a really strong position from a water perspective unlike every other municipality and so they will never probably be able to align with us just because of what we said. So there will always sort of be outliers, but I think it's worth it because. Definitely, we're having a conversation to identify what those things that are different and can't change versus what we could learn from each other and could have the opportunity to like securities. I think relative to the 501c3 idea, I think Kendra, we've talked about putting some stuff into the budget process and in that that really supports resident and tenant services. So I think she is looking at that within as LHA properties become more solvent and in the black, I think those some of those opportunities will open up within each property hopefully as the budget and the requirements allow. It's definitely on her radar. Yeah, so the more this is why development is so important because the more we develop, the more we're able to spread the cost of the housing authority generally amongst more properties which then frees up the capacity within the properties to have more income available for the residents. And so Crispin 2 won't hit right away, but it'll hit in five years. But then we won't only have Crispin 2, we'll have Crispin 1, which then that will be a significant source of revenue. Some said heights will then bring because we're going to have an operational component to that. So that'll bring revenue in. And so that's really why development is so incredibly important to what we do. And then we push back Village Place. We all talk to you about that, which means we're pushing up the property on over and that's all connected with the dissolution of LHDC and bringing that in under LHA, which the 501c3 is an interesting idea because LHDC lost their chotto years and years ago. There really wasn't a need for a chotto because there wasn't a lot of money out there for chotto. There's now more money out there for chotto. So we may have to consider the creation of a chotto or somehow do it, which could tie in with the 501c3 for some of these other activities as well. So we'll need to think about that. And I think the existing city friends programs could also be an interim 501c3 option, which is what we've done with some of the grants we've written. So there's some options that we could pursue. Well, we could put it into our viewing campaign as a city, just like we did share the next five things like that. And another model that they have, they call themselves LHA, which is a confusing level in housing, is they've actually partnered with some outside organizations to do like, what is that called? I've been sick for a week and I've got sick kids. Assisted living, like we've talked about in the past for some of our residents that really aren't ready for, they can't afford regular assisted living. They really can't be on their own either. And they've done some really great models. So it might be something worth looking at or talking to someone there. I haven't heard about that since our meeting with the council a long time ago. So the Loughlin greenhouses is actually something that they've got over greenhouses. They use that model and we're looking at it. Molly hired someone from the Loughlin housing authority that will start in a couple of weeks. They've been completely vetted. Very seriously vetted, because you know what they did to us before. I'll trust you. But they understood that piece of it. The other component to it is as a city, we just hired an LHA funding portion of this RRZ, the affordable housing company at NDC. Oh, it's right now the affordable. So we brought in National Development Council. They do affordable housing economic development. Basically touch every tax credit you can imagine. So they bring the expertise in and they partner with us on projects. I've worked with them in the past. We were looking before I left my last city at a rent-to-own contact. They, unbeknownst to us, they probably have been involved in half of the affordable assisted living projects in the United States. We're going to bring them in and they work with the Cincinnati Housing Authority. They're bringing in technical jobs. We're collectively paying $125,000 annually for a contract with them and then they come in and they can have an economic development project and they can work in market tax credits. They can move in the enterprise opportunity zone, but then they help you build your financial stack and so they'll be employed too. So right now we're at 1026. My only add-on is maybe consider a Broomfield Housing Authority and our networking and I'm happy to talk to you about setting up the networking because I want my new people in and also I know Broomfield would be really interested. It's Kristen Heiser, brand new authority. We know if you're favorite. Like I said, just do it and set it up. And then I can run interference with the EDs and the county executives if we need to. Okay. So let's go on to number nine, that LHA report update on operation day. Okay, that's the report. First up. Not a lot of changes here. We're still sitting at 96% occupied. Big thing that's coming up for the suites. We're opening their waitlist for the suites in the briar with this week. We're on the 21st and 22nd. Two days. We'll take applications in person and be at email at the LHA info. Let's build that. You'll see meth units, we're working on I think four at the current moment. I'll go through some updates on those as we go through the property updates. So one of those is from the mental health partners. Aren't they, isn't that just like short term, typically? Or is that long term? Sorry, on the streets? Yes. So they do one year leases as well. Oh, they do one year leases? Okay, I thought that was more of a short period. No, they are on the same lease terms. They redo the leases. So MHP just provides the voucher and we do everything else. Can they renew after their one year? The residence, yes. Any resident has the opportunity to. The best way to say it is for here, MHP is a voucher and they provide resources and services on site. So the leases are leased through property management. They're a regular tenant. Just with those extra services. Do they ever like not qualify for that voucher anymore? Okay. Yes. And so MHP kind of lets us know as soon as they don't qualify. They're given their six months to find other housing or get back into the voucher or yeah, some other way. Yeah, or circumstances change, re-qualified for their existing voucher. And we're working with MHP in aligning our resident retention process with theirs, which they are also refining with DOH. So they'll be aligned in terms of housing retention. Any questions on the occupancy availability? Not much changes this month. So property updates. The next page I've added quite a bit to add in as I didn't have a lot. So some big things happening right now as we just became members yesterday. I got the notification to Boulder Area Rental Housing Association. So we'll have those resources in our pocket as well. We're working on an RFP for a tenant landlord attorney, which has more knowledge with the ADA 504 Fair Housing. Help us with the leases and redo those because it's been years since we've done those. Get them up to the current legislation and all those changes that were adopted in October. Get all those all wrapped into our lease. So is this an additional attorney besides the city attorneys? So simply the city attorneys don't represent the housing authority. Okay. That I just want to know. Okay. We do have, authority does have some attorneys. Right. So this is a special counsel that would be something that's needed. Okay. Another big thing we're working on that just came to light is we're looking to host LHA, host a fair housing training on behalf of multiple agencies that we work with, which our advisory board would be invited. The board of commissioners would be invited. Community and neighborhood resources would be invited. Molly's group HCI would be invited because it's everybody who kind of has that intertwined working relationship with our residents. Those who are facing some of the staff who intertwine don't have that knowledge or should maybe need to know a little bit more when they're working with somebody. If you do this for one, you do it for all. So we want to bring that training in-house. Michelle's team, the senior services would be invited as well. So Susan Spalding's working with us to get that all set up and I'll let you know dates. We're probably this summer to place that. And then I wanted to figure back on something Molly brought up to have a housing choice voucher program. Malorkas and Ruby are cross-training and all that. They're actually cross-training out of sites as well. They're doing two half days at Village Place currently to learn that site. For the suites, meth unit remediation, it was supposed to start this week actually and they just texted me saying that they had some cost increase and we need to look at the bid again. We finally found a company that came in and the adjusters were okay with that. We got everything signed and then they just had some cost increase. Then we have a second contaminated meth unit here from a recent eviction. They've already scrubbed the unit. So during the cleaning, we're hoping to have that unit back online by the end of the month. Luckily that one was not a bad one. It was located in one area. The testing company, the cleaning company figured just deep throw chemical clean would do it and we can get that unit back online. And they have their copy and conversation with FIRE in May. As for those seniors, Molly and I were just notified earlier this week, last week. Palace Construction who did the remodel is looking for volunteer projects and they are proposed to possibly doing adding access from the parking and walkway up into the seating areas. We have benches but there's no ADA access to them. They're nice. They're pretty. They got rocks and concrete around them but residents with walkers and wheelchairs can't access them. So Palace came to us and after they heard it from a resident that they would like to possibly do this as their volunteer project for the year. The neighborhood, we have that meth contaminated unit work, had just went through final testing and hopefully that passes after six months. Was that a total gut job? Almost. We just recently had to rip out the kitchen cabinets because we cannot get the kitchen to pass and we had to rip out the duct work and the AC unit because that would not pass. The garage is completely gutted and then one utility room is completely gutted and there are a few other areas where they had to work out drywall and insulation. They're going to grind the concrete. So when you look at 96% in just general you see one, three, four, you know four meth units we're actually doing a pretty good job when we don't have a contamination that really hits our occupancy. We just had a resident, we were granted eviction two weeks ago for another resident who had an $8,000 balance and the judge made him go into a payment plan on court record. Was that one? See you. We're Hairwood. We had Monday yesterday a DOH inspection. The units were pretty good, very minor things. Some of these units haven't been looked at in years because of COVID and so the residents have done a great job of communicating their work orders so the occupied units had one how to light bulb. And then the vacant which was an eviction due to a violation of the crime release was a bar in the window and an outlet cover and then we upon our inspection with DOH we noticed one of the units didn't have a GFI in it because they were the hotel rooms converted into apartments so Dave's working to put that in so very minor in the units. A little bit more on the property, there's some railings and stuff we have to do some work on painting of just the common outdoor space so we're going to start working on getting vids on that and figure out how to do that one. Village Place, we got our coffee and conversations with Sarah who's coming in due to in light of a resident letting in an unwanted person or visitor and they had Irish dancers come out to their property in March. It was one of the things they proposed to use their resident services budgets for and the majority of the group agreed and it was a nice little event on the weekend. Spring Creek, we're addressing a meth-contaminated unit there it's the same situation as the one one of the ones here where testing levels came back low we'll leave that just with the deep clean and everything that it should be done good standard carry to move back in and we'll get that one back online. And that may come up in the conversation. Yes, we had to do some education and luckily we had public safety at our conversations on the 7th and about how our processes is why everybody didn't get notified that there was a meth unit in the building because they just saw the code enforcement notice and a lot of them went into panic mode and basically let them know the levels were so low it was contained in one little area in the unit that had no shared ventilation no shared access there was no reason to test the hallways and go outside of the unit Fall River had a very small turnout for their coffees and conversations public safety was there their their thing was the towing because they probably had the biggest impact out of all of them they they like it but they don't they're there so it's a mixed review there the ones who've been told don't like it but the other ones seem okay with it and understand the need that the yes they can park closer to their building now because they have that very long parking area and so a lot of them now can park closer to their building that's not being taken up by the caregivers or the visitors or the neighborhood. Hartstone we've had we got our audit findings for there zero audit findings for 2021 and there were six last time in 2020 two or like 12 the title of the show yeah there's been a significant increase in like just the quality of guys are awesome the worst at them yeah that work hard yes care about the mission and all that and the large same thing they had um zero audit findings um i know harrell touched on the network of we had an unwanted visitor get in so we we do have um fire coming to their next coffee and conversations but we're also going to touch base on you know what to do when you see stuff their residents are very active they start about three o'clock and they do building patrols every night and they've been shooting people out and even a resident we noticed on the camera heard a noise and was investigating looking over the counter but the guy was hiding out of the counter so scary yeah open positions we're still looking for a custodian that has not been an easy position to fill how many custodians do we have no we have a contract so we're just harmony of firing just one just one we have a schedule dedicated like about approximately four hours per property per week and then maintenance will start picking up some of the slack as we're bringing on new maintenance guys and retraining the two that have been here they're they're getting into the routine and going around checking the dog stations in the morning doing a quick trash pickup someone is helping having landscaping this morning i drove in and i've never seen the suites parking lot looks so nice our landscaping contract started on the 16th and they did a full cleanup of the whole property so we did have a maintenance tech could do a conditional offer acceptance on friday he comes with the same not the same but similar skill sets to dave our new dave was promoted to maintenance supervisor yesterday so it's not even on here um but we hired or made the offer to a gentleman who has a lot of the same skill sets the same knowledge the same certifications which makes our jobs easier our need for vendors a lot less we're being able to take care of stuff in house and not have to pay for the little things we're recruiting for an assistant manager for asimodo senior and neighborhood um erin gave us a short notice and has moved on so in the interim me and andrea are filling in half days at the property which for me has been amazing i got to have coffee last week with the residents and it's been quite enjoyable getting to know the residents at a deeper level and then we're going to be recruiting for a manager for village place apartments um the manager adam has accepted the position under molly his background is cdbg and rehab this is exactly right yeah at least we kept him someone in now so the residents are requesting at least one copy of month that's a good sign that they know i got it we had a welfare check there last night and i was there at about 11 30 with the residents and um that's what i got they're like they're like we're happy for him but we're mad at you sorry they're like you told us you would get a good one and you've got a great one and you're taking them from us i was like you'll see him he'll he'll be involved with the recent occasion you know you'll see his face you shop in the city pay your utility bill come see him yeah i mean if you hired someone you're really good okay i will i'm gonna pick up for kindra she's in with the auditors today so i'm reading her update so pardon me for that for just sounding like that okay so the all the our property audits are completed and finals are being drafted the lhdc audit is nearing completion and lha auditors started yesterday they're in house this whole week accounts receivable is looking fairly decent with the exception of the neighborhood that property has the meth unit with over 3,000 in costs they're approximately five tenants that are in stages of getting additional rental assistance and we know that three have been approved thus far one was finalized in court with the required payment we are two months into the financials the only budget issued currently in play is snow removal we budgeted for 11 poles at various inch accumulations and we've had 15 different snow events since january 1st for some properties we are over budget and other one more event will exceed the budget so i'm just gonna pause there we have to sort we you know we haven't had snow now for several weeks but we also have to plan for the fall and in 2022 so we have to do some work to see what we can do there you have a new voucher report at the very back of your packet we're going to be including this on a monthly basis so this is updated as of april 1st we have 400 vouchers paid to various landlords six tenants are currently in the process of porting out tenants that poured out are still in responsibility until absorbed by their next housing authority 18 vouchers have been issued these tenants are in stages of finding a place to live 20 additional vouchers have been released to stay ahead of the game and enable the housing authority to voucher out more quickly when we have ends of participation etc and we have one tenant with a scheduled briefing that's that's the only one so this is something we're going to keep updated this helps us track and be able to convey a very complex process more simply so is this going to be just added on you'll have the months going down is that how uh you know i think it was like kind of include how i do on the occupancy the month before you know so we can see my friends and the porting vouchers other housing authority vouchers we're not necessarily fully porting them in because then that would come off the top of us versus if we're here and we're servicing them then we get the admin fees from those vouchers coming into us so we're not actively pulling them into our system what number of vouchers would you would be your goal out here that you would really like to see um well it's really a dollar amount so i think that's what we spend some time with the lha board on is it's it's the amount of money that we get that we need to increase because we've just been stagnant and so then based on rental increases and and just the numbers that's what we're managing because we also have to have savings or we have to hold so much money for increases so we can afford to pay everyone's vouchers so that's that's what we're managing is what we're having to have as a fund balance in here versus what we're putting out knowing that we're constantly losing people so um kind of the model we built off of is how we over hire certain positions knowing that there's going to be turnover and um so the big piece is if it's more of it would be really good if we get at a million dollars you know into what we have in our voucher bucket but you can't apply for that money until you can show that you're spending that money in digging into your reserves so it's it's a pretty delicate balance. Are you going to be updated from the other business? I just have a question because the Denver Post has been doing this thing about what if the government funds been spent on for this relief and so I'm just kind of assuming that Longwood looks really good in Colorado to stand out as far as the funds that have come through during this COVID time. Are you talking about the ARPA funds or the CD funds? Yeah I think we have you know on the ARPA funds we put 8.9 million in for affordable so we had 12.9 million 8.9 or so that went in to affordable we're bringing 3 million over from our affordable housing fund so we're putting almost 12 million dedicated to affordable housing. Part of that was the purchase of the nine acres of the property associated with Costco. Another part of it is purchasing the whole Royal Mobile Home property from our stormwater fund for affordable housing, Christmas too at 800,000. The rest we're waiting to see what happens so sunset heights if we get the 9% I think we put 1.5 million in for that one. If we get the 9% we're probably not going to need all of it you know based on where we are in design right now because they're just going to start if they get the 9% they don't get the 9% we'll use that to bridge the 9% gap so that we can continue moving forward on it. If we go we're looking at partner potentially partnering with the recovery cafe to bring them on site to provide substance abuse sort of programs for individuals here and then ideally if we can do something like that then how do we once we bring those units online how do we create I would potentially create a substance free floor so we're finding that that's a big need and so there's mixes will use it so I mean we're drawing down on it um as we speak but we have five years until 2026 were you talking about the the article about fraud and COVID money that and then the where they've gone back is already checking to see where's the money actually been spent so I'm thinking that we are going to be sort of the city that shines in Colorado as far as we've done it right. I hope so I mean you know our first run at this was with the DR recovery funds and we're using the same process and we haven't had a single call back on disaster recovery funds related to the flood and while we really led that initiative um with Kathy and Peter Gibbons and others and so both the FEMA side and the DR side we haven't had any callbacks and we're using the same model so we're taking the um safe harbor approach so affordable housing to safe harbor approach um qualified census tracks as a safe harbor approach um and so that's really guiding us to that point of not getting caught in it because um we've seen some of our other local groups get caught in it and it was a nightmare for them and then for Molly to untangle and help fund profits so we had a head start understanding the risks of eligibility and that's anything and implemented that in very short order which other communities didn't have that much practice under their belt and it was a lot harder to put it out that fast and do it right so you haven't been audited but if we do we're ready yeah we think those are good good uh well adjourned at 10 50 uh next week is May 17