 Now that Matt's here we can start the meeting. So, Trini Bessard our chair may or may not be able to make the meeting tonight. She's certainly going to be late in her absence. I'm going to chair the meeting. My name is Larry Satkowitz for those of you who don't know me. We're going to start out with a Board of Liquor Control meeting and we'll call that meeting to order. First item on our agenda is the public comment for a Board of Liquor Controls and this would be for anything which is not on the agenda. Usually not a lot of public comment at Board of Liquor Control meeting seeing none. We'll move to approval of the agenda. I'll move approval of the agenda. Second. All in favor. Aye. Aye. Motion passes. We'll move on to our new business. We're looking at some liquor license renewals. Trevor's here. Trevor, you're not in 3D. It's hard to remember you're here. That's right. Yeah. It's floating through the digital ether here. You have a list of all of the applicants that we've had all along the ones that are up for consideration tonight are in the packets. They're the ones highlighted in yellow for you. There's a looks like there's at least three of them, I think. As I go through them. And they're for a mix of we got one outside consumption permit, one second class in a second class with a tobacco substitute endorsement. So log cabin kitchen, DG retail in middle branch market in Delhi. What is going to have a kitchen? Do we have the applications in there? I'm not entirely sure where that is. I don't know if they're in there. We just put the list in there. I forget. Is that the new restaurant? No, that's a short notice. Unless they're a DBA, log cabin kitchen. Is it for outside consumption? It is. That might be them. That would be my guess just based on other activity. I think they're the only establishment that's new that would look for the outside consumption permit. That's just a master list of all of them just highlighted in yellow. Do we have the applications? No. Are they in on the diet? No, I don't see them in the diet. I can run up and maybe for them, I can see them. We should be signing them tonight anyway. Maybe we should have them in front of us before we go any further. Yeah, he didn't bring it up today. I don't even remember seeing them. Just the list, not the actual permits. It's just the list of who's applying not the permits. He didn't bring those over. And he's not up there. So I'm not sure we can approve it without actually having the applications in front of us. Is this something that we can get the applications and vote via email for? Trevor, did you hear that question? Sorry, I was looking up. I can find log cabin kitchen LLC, but the mailing address is unlikely to be the location of the enterprise. It's a residence. I'm sorry. What was the question? Could we put the packets in the mail? Was that what it was? We don't have the applications in front of us and therefore cannot really act upon them. And Stephanie's question was whether we could get the applications and approve them in an email vote. And then ratify them later. I think as we get down to the police committee one, it sounds like we might be headed for a special anyway. And so what we could do is do that process and put that at the very beginning of that. I know if you're getting together next week anyway. Yeah, yeah. I would suggest we go that route. It does look like that's where we're headed. I mean, we'll get to that when we get to it. It's still not a time screen. Yeah. Why is it dark? Okay. Well, without the applications in front of us, we're not going to be able to act. And so we will need to adjourn this part of the meeting. Should I make a motion for a table? Would that be appropriate? Yeah, you could table and then essentially bring it back where you could, there's no motion date, so you could move on to a motion to adjourn and just start a crash. Let's just go that route. Yeah. I move that the Board of Liquor Control adjourned. Second. All in favor. Hi. Hi. Second meeting of the night. We have three meetings tonight. The Board of Liquor Control meeting, we just adjourned. Our second meeting is a vicious dog hearing and then we will proceed to our regular meeting. For the vicious dog hearing, the owner of the dog is requested that we postpone because the owner cannot attend. And so I'll be looking for a motion that we recess this hearing until such time as the dog owner can attend. So moved. Second. All in favor. Aye. Aye. Aye. And before you move on, one of the things that might be worth doing just because this is open and active, the dog ordinance section 7A lets you essentially, you can pass through a motion in order to confine the dog to the property. And then the caveat being that if that fails to be the case, you could impound the dog right away. And we provide notice of that while we reschedule. So it just provides some parameters for a dog that's alleged to have left the property to divide a bicyclist. So hopefully we don't need to use that power, but it at least puts some action into motion should we need to break the glass and get that done. Right. Does the select board not have that authority in any event? It's spelled out in the ordinance. You surely do through that mechanism. So without having to have a formal motion, the select board, if this dog is a problem between now and when we have the hearing, we could order its empowerment. We could. The nice part about this is, and it gets back to what we've talked about before, is that state law considers dogs property and because their property due process takes on extra weight. So if you do the motion, you've taken formal action and we'll provide him notice of that. So then if we do have to impound the dog, we've got the action in the paper shell that goes with it while we set up the hearing. So it's a little extra added layer of protection that doesn't only cost us the certified letter, postage fee or whatever that is. Right, right. Okay, so before we will return. It doesn't appear there, unless I'm mistaken, it doesn't appear there are two bike incidents. Are you aware of that? Yeah, you've gotten a little bit of a track record in there. So when you hold the hearing, it'll be on the latest incident, the one that was reported and for which the process started. But when you think about potential remedies, there's certainly a track record of or an alleged track record, I should say, of similar behavior. Yeah, question. Yes, my name's Betsy Rice. Yes. Does your health officer have anything to do with your ordinance in Randolph? With the dog ordinance? Yes. We have an animal patrol officer who oversees the dog ordinance provisions. The health officer also has the rights and responsibility to dog bites under their legal purview. Does the dog have a rabies vaccination? That's all in the materials. I think that was one of the questions was licensing and a current rabies certificate. The health officers been involved once the bite report came in and the health officer and animal control officer actually went out there together. So they're, they're working side by side through this as well. Thank you for that question. So just to clarify, we can, in the interim between now and when a hearing is held, we can order the dog confined to the property? Yes. Okay. I'd like to make a motion to that effect then because as somebody who has previously worked in the animal welfare field and who is aware of previous allegations of dog bites and dog violence here in the community, I just, I believe we should err on the side of caution and keep this animal confined to the property until we can go through the proper judicial proceedings. So I'd make that motion that we notify Mr. Skrill that he is to keep the animal confined to his property, which it appears that he's attempted to do, but this dog seems to have a propensity for getting off the leash. I think the pertinent part is the second piece, which is that if the dog doesn't leave the property that the dog will be. Yes. I would, I would add that to my motion as well that we, that we will impound the dog if, if it does escape the property. Second. All in favor. Aye. Aye. Motion passes. I motion to adjourn the vicious dog hearing. And I second. All in favor. Aye. Aye. I move on to our regular meeting. This is the time now for public comment in the regular meeting. So this will be comment for items that are not on the agenda. Yes. Good evening. My name is Benjamin O'Brien. I'm a resident Randolph of Web of South Farm Road. I just wanted to address some of the issues surrounding the red camp enrollment and some of the issues with the, the way camp has been administered. And pervaded to people who have registered for the rec camp already. Registration for camp started in, I believe the end of February, the beginning of March. And on the day it opened, we, my family enrolled our child for multiple weeks of camp. It was on, I believe it was April 21st. I received a phone call from the rec director looking for our opinion on whether we were on board with our child be going to the school for part of the camp day. And as I understand, this was part of a grant that was applied for. This was not pervaded to anybody that I'm aware of. I've talked to multiple of the parents and we're somewhat disappointed that this wasn't. We weren't aware of this prior to camp registration. I, it is our opinion. I'm sorry, let me back up. So I received a call from the director on 21st. I ended up touching base on the 22nd of April. Our conversation was probably for a half hour, 45 minutes. I expressed my displeasure during that phone call only to find out that this was already set in stone. So she was calling for to see what our opinion was on it. At the end of the conversation, I found out this is already set in stone that our children would be going to school for part of the camp day. And I think if there were, if this was relayed to us ahead of time, we made made different decisions. So the, and I also asked at the end of that conversation that I received an email laying out what part of that day looked like. I believe it's going to be for three or four weeks of that camp. I'm sorry, I don't have the exact number with me today. The most recent communication from camp came out with the schedule on the 19th of May. There was still nothing alluding to what that schedule looks like with the children going to the elementary school for part of the day. And I just were very kind of frustrated with the process this year and how it went down. I spoke into members of the recreation committee who told me that they had during one of their meetings that they had conversations with the rec director saying that they should not go forward with this plan of sending children to the school this year. They were told that the grant had already been accepted and this was going forward. So I am here just to express my displeasure with the way this process happened. I really wish I wasn't here, but this is a disappointment to a lot of other families that I have talked to. I wish there was more here tonight. I'm sorry I couldn't be here for the May meeting. But this camp during the summer is supposed to be for fun for the children. I understand some people use it for day care. That is not the case with most of the families that I talk to. It's for our children to get out, socialize, have fun, be outside, use the facilities that the town has to offer. They don't need to be in school. I understand that there are some caveats to that with other families, but that was never relayed to the masses. So I am here tonight just to express my displeasure with that. And hopefully moving forward that if this is going to be the case again, that this is relayed prior to any registration, that there is plenty of notice prior to any registration that everybody will be aware of what they are paying for, what they are getting into ahead of time, and what their children are going to be doing throughout the summer. It also came out that with this grant there was going to be some refund of camp fees. We haven't heard anything about that to this point. I haven't seen any refunds to this point. And I guess I will tie it off with that. But thank you for your time and listening and hopefully moving forward that we don't end up in this situation again. Thank you. Thank you for that comment. I don't know if you want to. We don't know. There are some timeline things that we can add to this if folks want or we can hold it for later. I'm not looking for an argument, Ben. You know, you spurred my memory on just one thing. So with the last communication on the 19th, there was deadlines to pull out of certain camp weeks with administrative fees assessed. One of those was starting April 29th. That email came out on May 19th. I'm not saying that we're looking to pull out of anything or looking for refunds, but I think that communication came out way too late for people who may have wanted to pull out. And then now we're going to be assessing an admin fee as well. And they were stepped admin fees for weeks at a time. So thank you. I know public comment, there's no discussions we had, but I am the recreation coordinator and I work with Page. And that partnership is not set in stone. It's something we have been exploring. But it has been seen to not necessarily be a great fit. And I'm happy to talk to you about this afterwards and help clarify some of this. But yes, I have joined Page to explore more capacity within ourselves as a rec department and then as a community. And I'd be happy to help you understand what we've decided to do, but what you've explained is not set in stone. Because the way it was my last cover. We'll have a discussion, but I just want to make sure that there is clarity for you. So you're leaving this meeting with understanding of the full scope of what is not going to proceed with what you might have been impressed with. Thank you. And just maybe a couple of things. This was not our grant. We were approached by the school which got the grant. This happened after the initial enrollment. It was seen as a way to provide food to campers that might not otherwise have access busing. Campers that might not otherwise have access to expand the capability for enrollment. Some more kids could go to camp. And so that's why I was explored because those are also common areas of feedback in prior years that we were looking to maybe have a chance to remedy along with somehow sharing resources when nobody has enough camp counselors. Anywhere period. So I want everyone to know the intent was always good. It was about how do we get more kids to camp, more kids fed, more kids to have the best summer possible. But what you signed up for is what camp will be this year just for your... You can sleep well tonight. Thank you. But I will say I'm not the only one that has that understanding who has had conversations with Paige. It sounds like we'll put out a statement so there's some good and clear... I think communication is the bigger overall message here. Great feedback, thank you. Other public comment? Yes. So I have an issue we're not going to go over tonight and I have... I sent you a message like I guess you haven't gotten to it yet. Can you state your name? Toby Long. I have not found a way to file a grievance with the town that's not on the website. There's no forms and I don't know how to go about filing a formal grievance with the government. We don't have a form. You could send an email with the concern to me. I think that would be that's how most people start their grievance processes. I reached out to Trini this morning about the situation and I believe she said she would reach out to you. I'm fairly well you're aware of that. So we were not aware if there was a formal grievance procedure, a paper trail or how we were supposed to pursue that. If that is the case then I guess we can wait to hear back from you, sir. We'll have a meeting. I guess we're not going to go over tonight a select board meeting. Thank you for your time. Also just another comment. Could you have instructions on the website on how to file a grievance then? Because someone like me didn't know is just a simple email. I think that would be useful information. Thank you. Thank you for your comment. Other public comment. Seeing none, we'll move on to approval of the agenda. Move. We approve the agenda for the regular meeting. Second. All in favor. Aye. Motion passes. Consent calendar is next. So it just said, sorry, I was making notes about the grievance thing. You prove the agenda will handle the fireworks then under the 4th of July permit application. That that was the potential addition. Would you prefer that we. I was thinking of as a standalone, but at this point, I think we could just because the applicants are slightly different. That's why it might make some sense just to split them out. So add the fireworks. I'll. Yeah, like 5.8 and a half basically put it right after the permit applications and we'll we can deal with that. I move that we amend the agenda to add consideration of the 4th of July fireworks under under 5 a. Assembly permit applications. Second. All in favor. Aye. Aye. Motion passes. Now move on to the consent calendar. Yeah, it's just the minutes from prior meetings and ratification of any warrants that you've approved otherwise in the in between. Okay, I move approval of the consent consent calendar as stated. Second. All in favor. Aye. Aye. Motion passes. And I can move on to our new business. This is where we will talk about the 4th of July parade assembly permit application. Yep, I think by and large it's as we understood it we had a planning meeting with the Chamber of Commerce folks. Friday, I believe it was. Yeah. Yeah. I think that's a good point. I think that's a good point. Yeah. And of last week's try to talk through some of the logistical issues. Some of the things that are different this year. I mean, some of the things that aren't different are the parade route that's proposed as the same. The after party and at the rec field, you know, hours of operation. Right down to I think even some of the dance and other performers are the same. That's prior years. I know Morgan's always excited about the line dancers that are there every year. And I think that's a good point. I think one of the things that's really important to us is again, is our capacity, particularly when it comes to the law enforcement that we've been able to pull in years past because there's a lot of control points with that parade route, especially with that Maple Street Highland kind of zigzag that's in there. So we wanted to make sure that we spoke about that, that we were pretty clear in terms of what we could reasonably expect as a high end for law enforcement resources. Volunteers were barricades that we understood the number of barricades who was responsible. Where do they go? So we sat and started all of that. We've got some things still to work out from a detailed perspective, but I think we're headed in the right direction with that. And we will keep talking so that we avoid any of the issues we've had in past years where the parade's about to start and there's some element missing. But by and large, the event itself doesn't seem to have changed a heck of a lot. But our capacity to respond is certainly less. And we try to talk about it now so that we can be thoughtful and approach so that we can make sure that we hit our marks. Yes, comment? Yes, I just wanted to add that it's Andrea Easton. I just came from a chamber meeting for the fourth and we are going to, and I ran into Scott upstairs. We are going to get in touch with ADT traffic to fill in the blanks in the security piece. And Scott, I thought that was a good idea. Linda's going to make that phone call. Great. And everything else is falling into place. And the line dancers, if they do perform, they are being asked to do a incorporate the crowd and a dance to teach people and assumably start with the young crowd and just do it about half an hour at the end of the music venue. Wow. Interactive dance. So before we, I sit on the board for the chamber, but I'm not involved in the fourth of July planning. So I don't know if there's a conflict of interest there, which then throws everything into a little bit of... The interest in Vermont is pretty narrow. Unless there's something that we're considering that affects you in a specific, typically financial way and doesn't affect other people in the same kind of a way, it's usually not considered a conflict. So I think you're safe here. I just wanted to mention it, probably. It's great to mention anything that might be perceived as such. Similarly, I'm on the RACGC board and we have issues involving RACGC, but as long as there's no material or compensatory gain. That's specific to you and this issue. That would be different than what it would be for other people. Okay. Thank you for that. That's great. So I'll move that we grant the assembly permit for the White River Valley Chamber of Commerce fourth of July parade, subject to the ongoing discussions that the municipal manager referenced. Second. All in favor? Aye. Aye. Motion passes. And since we're on the topic of fourth of July, why don't we talk about the fireworks? Yeah, we, we were informed earlier today that sounds like the Lambson how folks who had kicked in last year to sort of rescue the display along with business owners who contributed are willing and able to to provide the full funding amount. So it's going to be another combination far as Hill. Ellis lot sort of venue if it goes off as planned. North Star fireworks would be the vendor I think they're looking at July third has been what I've heard. They were still trying to sort out the rain date July 5th look like an unlikely option but I talked to Paul Ray they were trying to pin down exactly what when that would be. We can have fireworks. The wrinkle with the Ellis lot this year that isn't hasn't been present in past years we've started our North Wales and reservoir project right about where you'd like fireworks off historically. There's enough room for the two to coexist with some careful planning Kingsbury's been very good if we communicate and it's a contractor. So I think we could figure out how to make it all work. July 3rd would be a project work day till about 5pm but obviously July 4th. The sites shut down for the day for the holiday. So those are some of the details as I have them what we're being asked is to approve the display as we have prior years we've already got a certificate of insurance in hand from the organizers providing the town with the appropriate coverage for the event. So I understand it the fireworks are mostly it's they're ignited up on our piece of the Ellis lot Farshill property and people can view from the flatter area down below. We're from other spots around town we certainly wouldn't have anybody viewing up or around where they're touched off and or active construction site so we just try to make sure that those safety and other accommodations pretty well spelled out. So Trevor what what specifically is the slack words role in approving this fireworks display. I think it's a traditional it ties into some old slightly archaic sections of statute there are some displays that fire departments can approve and they may even still have a role in this one. I can check really quickly if you want to stick a pen in it and do a little historical research but it's to provide that kind of final say over use of town property. And it's always nice with something like this to broaden the circle of who's involved. So so we just be giving a general approval to watch fireworks and town property. Yep and then to sort of authorize me to work out the details with the organization will make sure it comes off safely. That sounds good to me. Motion. Sounds like we need a motion. Move that the assembly permit and I'm assuming it is an assembly is an assembly permit or is it a special event. I move that we authorize a supervised public fireworks display for this year's fourth of July celebration. On July 3rd or July 4th or July 4th. And then anything that needs to formally be signed in looking real quick. I think I see Scott in the corner the local police chief and or fire chief can also sign off on on the final version if we need. If Scott really wants the experience I would be more than happy to. Other duties as a sign. Second. I motion passes. And we'll move on to the slab city bike event assembly permit. Yep. Morgan's there. She's going to know all the details. There's a good chance. Other people might ride if it comes off on the weekend as planned so. Trevor has written in the past so last year was the first inaugural slab city trail challenge. It is a ride that highlights all of the single or most of the single track trails in the Randolph area. It was a smashing success last year. We had our kind of goal of a hundred riders to understand what that sort of event looked like. We held it on a Sunday last year. Now that we know the scope of the event and what it takes to pull off. We've decided to put it on for Saturday. So we're excited for that with so many businesses open for folks to frequent when they're either here hanging out waiting for someone to finish. Or after they finish go get some food before they come back for the after event ceremonies. It was a great fundraiser for the youth mountain bike programming and general youth community bike programming that we do. So we're looking forward to a really fun event. Last year we did put in a permit and asked to serve alcohol on the property with permission from the property owner. But the permit didn't get to the liquor control department. So it ended up that we didn't serve. So we switched it to a BYOB event which actually ended up being a lot less of a something to monitor for us. It was very nice to do it that way. The landowner was allowed that in the backyard there. So that was all good. And yeah. So any questions or clarifications? It was a great event last year. I'm glad that it's continued. We do have checked out that you need to go enforcement though. Yeah. So Scott we're doing this last year. I've talked to him about it already. He was the one officer on duty that day just kind of patrolling generally helped us get the event started. It went up Pleasant Street down Maple over to the Marie Castle trail access. So that was kind of the most major point that we needed him available was to kind of lead off the event. And we had a person outside of the vehicle doing traffic control and then he was there with his vehicle for the mass crossing. And then after that he just kind of patrolled around the area just if there was any needs for help. But we had a very specific traffic control folks that kind of moved through the event as it was in different zones to make sure that those major intersections were safe for bicyclists and vehicle traffic. And he had a really great time. Did you do helmets at that event? No, no, no. We didn't do helmets at that event. But Scott has provided many helmet opportunities and great fun kind of partnerships with the police with the use of bike and pedestrian stuff that you'll hear more about later. And then just for emergency purposes we did have Dave Aldergetti and about five of his friends on e-bikes doing sweep. So if you don't know what sweep is, it's the end of the ride. There's people that are very consciously aware of folks' safety, mechanical issues, whatever it may be. That kind of just makes sure everyone gets through the course. And Dave is a part of the White River Valley ambulance and rescue squad. So that's kind of our like emergency services on site and throughout the event day. Comments on the board? My motion that we approve the assembly permit application for Slab City. And I will second. I favor. Aye. She passes. If it passed unanimously, we told Trevor we would waive his registration fee. Does it count if it's just the bill? No, unfortunately. Thanks for supporting the youth, Trevor, when you registered. I'll just say I'm going to have a very happy next door neighbor in that. I imagine Sam Mason is one of the main riders in this event. He's one of our youth organizers as well. And what a great kid. I'll just say that publicly. Lots of fun. We have an agenda item to consider appointments to the 2023 police committee. There's some concern at the board right now that with two missing members for this important committee that we're going to postpone making those appointments until all five of us can weigh in together to do so. I would just like to say that I would hope that we can schedule that special meeting as soon as possible because I've expressed not concerned but just a desire to see the process given how little time we really have between now and November when we go into the budgeting cycle. This is a serious issue that the whole community needs to be engaged in. We have some really, I think, qualified people that have stepped up and expressed an interest in serving. And I just like to, it's regrettable that, you know, people had other conflicts this evening and it's totally understandable. But let's try and have that special meeting as soon as we can. I think we all pretty much feel similar. So if folks can send me some dates for next week, anywhere on that Wednesday, Thursday, timeframe, I don't know if that works, but we can go down and bring them in briefly. That works for me. I've got soccer Thursday. Actually, no, I don't have soccer Thursday. You don't? No. Nope. See you on Sunday this week. Thursday is fine for me too. I don't know where Trini and Erica are at, but Wednesdays are always tough for me, I can tell you. Cool. All right, so yeah, we'll verify it with everybody. We'll aim for next Thursday at 5.30 and we'll add those liquor licenses just onto the front. Does that give us enough time to warm the meeting for seven days? It's okay. We need 48 hours to warm. We'll have to just, we'll be able to schedule a convenient email. Okay. Yeah. Okay. Next up on our agenda is the ARPA committee presentation for how they propose that we spend the ARPA money. Are they? Yeah, Matt here. That's you, right? That's me, yeah. So I'm Matt Moroski, another committee member here as Maria Pugliese. That's the only members that are here. And I wanted to give a summary of what we've done, talk about the evaluation criteria we looked at when we looked at projects, give you a quick overview of the ranking of projects that we reviewed, and then give some initial recommendations. I don't expect that the select board to make decisions tonight, essentially bring any up to speed on where we are. And so start with a quick summary of the work, and I should back up. And before the committee even formed, just for benefit of people who are in the room here, the town of Randolph received just about $1.4 million of federal money to be used, essentially as the select board wants to use it. Some communities around the state decided to do things like just replace some culverts, do some paving, and be done. The town of Randolph select board, you all, or your predecessors, decided that they'd like to solicit input from the public on how that money ought to be used, formed a committee, and the committee went to work soliciting and reviewing proposals. So the committee came up with some evaluation criteria. We developed an online application for people to submit proposed projects, did some advertising, and received 35 proposals. We reviewed and scored and ranked them, and that brings us up to today. And so I'll give sort of a 10,000-foot overview of what we've done here, and then we'll use the select board to ask some questions. The evaluation, I want to talk about the evaluation criteria that we came up with, and it's included, I think, in your pack. It's Kim, you can check me if I'm... No, they just have it. You just have it. So it's the second page here, there's some green and red on there. We essentially broke the evaluation criteria into four different categories. One is connection to the original intent of the funding, which had to do with things like resiliency and social connectedness. Second category was community benefit. So we look at whether a project had various narrow geographic reach or was much broader than that, whether it had broad demographic reach, that sort of thing. So that was community benefit. The third area was project viability. Are there resources available to actually make this project happen? Is it compatible with town priorities and that sort of thing? And then the fourth of the four categories of evaluation criteria where it was connection to economic growth. And then you'll see, we don't have to go through it right now, but you'll see under each of those four categories, there's a bunch of subcriteria, and we as members of the committee looked at each of the subcriteria and came up with a composite score for each of those four categories, each category worth five points, and so there's a whole total of 20 possible points. So that's how we went about evaluating each of these projects we received. The ranked proposals, the last page of what you have is a table that lists all of the projects ranked in order of their scores, and it lists also the scores you have for your information, the scores for each of those subcriteria as well, and then a total score. And we, of course, don't have time to go through each of these applications, each of these projects right now, but just for the top project, top ranking project was the Orange County Parent Child Center, and I don't think it's worth going through each of these individually right now, but I can tell you that in terms of the, there are some general categories of projects emerged that it's sort of, I think, useful to have in mind. There's a lot of projects, some ranking high, some not ranking high, that had to do with beautification in town. So that was whether a specific project ranked high or not, it was just the committee recognized that there was a lot of interest in things that had to do with improvements of, just improvements to the various facilities in Randolph. There were also a number of projects I'm ranking high, some not ranking high, that had to do with walkability and bikeability in town, sidewalks and that sort of thing. And then there were a number of projects that another category that sort of emerged was recreational facilities, recreational opportunities. So those three sort of stood out as main categories, whether or not a specific project ranked high or not. And so I wanted to give you just, this is the first you sort of, I came once before to a select board meeting, to give you a quick overview of where we were, but this is the first time you've sort of seen anything firm. And I wanted to, what you do with this information is, again, the select board, you have the say in how you, you have the final say in how you decide to spend the money. You don't have to take our recommendations. But I wanted to, this committee came up with several recommendations we wanted to present to you, ways to sort of think about how you might use this information to decide how that money is actually going to get spent. And because you don't, of course, have to take our, you don't have to take the top rate project, the second rate project, the third rate project. You could decide to use it in other ways. We, as the committee thought, it was important that if you're going to do that, that you at least consider those four evaluation criteria, those categories that we came up with and see how a project would rank, because I think the committee represented a nice cross-section of Randolph. And if you're going to use the money in other ways, I think it would be worthwhile to consider whether it would rank well under those criteria. Another thing we've thought about and we wanted to put forward to you is that these projects, it's hard to see how for many of them, how they're going to get done, because they all need either, they may need some architectural work, some engineering work, they certainly need a project manager, some of these, I think the applications come with a person that could maybe run with them, but most don't. Most are sort of general, get a sidewalk bill. Well, it does take sort of staff time, or somebody's time to actually make that happen. And we would suggest that if you're going to make these happen, I don't believe anyone, I don't think any staff people of the town have the additional capacity to make these happen. And we would suggest setting aside some of that ARPA money, it would be appropriate to use some of that ARPA money in our mind for maybe a project manager to oversee some of these ARPA projects and see that they actually get completed. I don't know how it would happen, you know, better than I, but I don't see how it can happen without something like that. Again, we think that's an appropriate use of the money. In terms of specific projects, our third recommendation is to use our, use the rankings that we came up with. And if you're going to focus on individual projects, look at those ones that rank tie, rather than ones that rank low. So we would say focus probably on those top 10 projects, rather than the bottom 10. And then another recommendation is to, in addition to, or maybe instead of focusing on individual projects, consider those broad categories. The world, like I said, a lot of projects that had to do with beautification. And it may be worthwhile to say, you know, we're not going to go with any single one of these projects, but we're instead going to say, let's commit $200,000 to beautification projects because those pillars are ran off as a whole. I think that would be an appropriate use also. And you certainly have the discretion to not go after a specific, not to support a specific project, but instead to look at categories. And I think that would be worth considering. What's that? I didn't say anything. The fifth of these seven recommendations we have is to consider using these ARPA funds for match money. So let's say somebody has suggested doing a sidewalk, and you think the sidewalk is a worthwhile project. Many of these projects, not all, but many can be funded largely by grant funds available. And some of those grant funds require a local match and ARPA would be perfect for that. And so you can really leverage that $1.4 million to make it go a lot further. For some fifth or sixth recommendation, is that some of these, so let's say somebody has proposed a project, you think it's worthwhile, it's scored high, and you want to give the money to that project. But it's a little bit unclear at this early stage how those projects were. Are they really going to get done? And we would suggest if you do support individual projects that you put a time frame on the expenditure of that money and be able to essentially claw back at some point, de-obligate it in the future. I think that'd be a wise way to allocate the funds. Final thing here is that we on the committee, we're available to do more work after you've reviewed all of it. It's a lot of information, and it'll take some time, I think, to digest it. And if you have questions and you want the committee to do additional work, we're certainly happy to do that. Those recommendations that you just had that you spoke verbally, do you have notes of those that you could... Yeah, Tim has them, he can pass them on for you. They're at the bottom of the expenditure he has, the bottom of the first page. Oh, okay. Great. Do we have access to the applications there? Yeah, so that's... You know, I don't know that you do. They're available as a PDF, a 70-page document, so it's not easy to print out and give out, but there's no reason that can't be made available, I think. I need to read the details of that application. It will be helpful as we zero in on the ones that... Yeah. And I think this information might be worthwhile to put it on the website sooner rather than later. One thing the committee has not done a particularly good job of, admittedly, is to communicate with the applicants to let them know where things stand and such, and this will probably be worthwhile to put out publicly. Yeah, question. I just want to say that there are some proposals that we eliminated right off the bat, but it wasn't because they weren't good ideas. They just didn't fit some of the criteria, and some of them were very much things that other people were taking care of or were involved with already, and there were some water issues, reduced the prices of the water that we're getting, get the water quality back up. They had requests like that, and we couldn't do anything about that. That was something that the town itself was going to have to work on. So I think reading through the proposals would be good for you to know where people's heads are. Yeah, absolutely. And they were concerned about Dudley Street. There's different things that they were concerned about and wanted something done about it, but the proposals weren't clear of how to do that. Or they didn't meet the four criteria very well. Out of our bounds. Yeah, so additional ideas for things which we can do if they're not appropriate for this particular pool of money. Correct. Yeah, Betsy. To the Betsy race, do the top ten use all of the 1.4 million? That's a great question, and I don't know. When we solicited the proposals, we asked for an approximate range of costs for the project as opposed to, and in hindsight, we probably should have said, how much are you asking for? And so we don't really know. And that may be if the select board chooses to pursue some of these projects, one thing that the committee might be asked to do is go find out what exactly do you need, how much money are you asking for, how much would be impactful. Some of these projects would break the bank. They'd take the entire 1.4 million dollars. That's probably not doable. I just wondered because if they didn't cover, if the top ten didn't cover all of the 1.4, maybe number 11 could be included. True. We don't know they're 11. The East Valley community also. I can just answer that question just a little bit. A lot of those top numbers had asking for 300 plus, 300,000 plus. So it could very much be, the rest of the grouping could not be included because of the amounts of money that they requested. But we did talk about, well, if somebody wants a little bit, shouldn't we just, even though they're not at the top, give them a little. And the town itself may want some of that money and some of the things that they haven't asked for to us. Yeah, I know. There's talk of digitizing records, for instance, and I would ask that the committee would suggest that you look at the criteria and say, does that work? Does that meet the criteria? I think it would. I think it probably would, but that's a good example of something where you might just kind of wait to see whether it's a good use of the money. And we have a question or comment from John and from the Zoom lab. Hi, thank you. Could we get a reading of the top 10 project recommendations? Sure, you have to. Thank you. Let's build some suspense. I'm going to start with number 10. Number 10 is Randolph Community Solar, which is putting in community solar fields that have some benefits to groups of individuals in Randolph. Number nine is a public electric vehicle charging station. Yes. Number eight, and this is a tie. The two next to are tied at number, well, they were actually tied at number seven, is a community park at the smokestack area. Also tied for number seven is a town-wide beautification suggestion with a number of different specific aspects of beautification. We have three tying for number four. One of them is a conceptual design of the pool house and pavilion in the rec area. It's also tied for number four is improvements to the Blue Star Garden at Gazebo Park. Also tied for number four is stroll to Randolph Senior Center on a sidewalk. That's a sidewalk on Weston Street that essentially brings from the Senior Center out to Main Street. Number in third place is called Explore Randolph Farms, and that's essentially a public awareness campaign to make people aware of local locations to purchase and source their food. In second place, downtown pedestrian improvements, and I'm forgetting these specific requests on that one, but that's one of those walkability projects. And drum roll, number one, if you already said it, is the Orange County Parent Child Center upon Route 66. Other comments or questions from the board? Comments or questions from the public? I'd like to thank the ARPA Committee for this really thoughtful and thorough work and the criteria are just seem really well worked out and extremely helpful. So I'm sure that we'll be taking suggestions very seriously and this will really be super useful when we go to actually appropriate the money. So thank you so much for doing this. Thank you. Okay, next on our agenda is the Bike Ped Group is going to present their survey findings. I guess that's me primarily. Do you want me to do that from here, Larry? Sure, sure. I don't have a specific personality attached to this on the agenda. So good evening. My name is John Kaplan and I also have a few other members of our group with me, Marianne Zavez, Mike Collins, and Morgan's been involved as well. And Kim, I'm assuming you're looking for the slides. I am. I don't have my slides though there. So the main reason we wanted to meet with the Select Board, yeah, that's the survey, keep going. Oh, okay. Is just to primarily let you know that this group exists and to discuss a little bit of the work that we've been doing over the past, I don't know, year and a half or so. And then to talk a little bit or get some ideas or thoughts from the board or the town manager about how we could collaborate with the town because we don't have any, you know, it's a group of citizens at this point. At one point early on, I'm blanking on his name, Mark Rosalba's predecessor. Oh, Josh. Josh was, he did come to some early meetings. So I thought we actually have a mission statement and we have a whole document that has a little bit of a work plan or the beginnings of that. So I'll just read the mission statement which is, and our group is called Walk Bike Randolph, by the way, is to work towards a Randolph in which all members of our community have access to our public spaces and can walk and bike safely and comfortably. And I wanted to clarify. John, where do you want me on this? I think that my slides are the, yeah, if you keep going down, yeah, it's after all these blue ones. Okay. Thank you. And so I wanted to clarify kind of a distinction between what we're working on and what Ridgeline works on. So, you know, they are, there's definitely a little bit of overlap and but, you know, they are, have a, I would say primarily a recreation focus or I think our focus is broader walkability and bikeability in town, you know, so that someone could, you know, go out to the grocery store by bike or walk to the grocery store or, you know, get off and track and be visiting town and safely and comfortably walk to different destinations in town, that kind of thing. So if you go to the next slide, Kim, and I don't know if you'll be able to read it from there, but there, we have about roughly 10, I would say, active members who've been meeting pretty regularly, I'd say every other month or so, to keep discussing, you know, how to move things forward. And we do have the gearhouse has been involved, as well as Devin, who, I don't know the title of her position at the library, but she does a lot of community outreach and then Morgan from Ridge Line. So if you go to the next slide, Kim, and we did, I saw in your packet, you did get the survey summary slides. It's like, I don't know, about 25 slides or so. So we did, we worked with Local Motion, who is the statewide bicycle and pedestrian advocacy organization for, you know, no charge. They work with communities and groups like ours to help them kind of get going. And one of their suggestions early on was to do a community survey, which we did in May and June of 2021. And so just a few of the high points from that survey, and it was, we got a pretty good response. I think it was like 110 responses. It wasn't limited to just Randolph. Like we did have people from Braintree and Brookfield responded. And so just a few, I just pulled out a few of the bullet points from that survey. This one I was kind of surprised by 15% of respondents mostly walked or used an assistive device for transportation. That was a lot higher than I would have expected. And I know that that's higher than like the state average. 89% supported building, improving and maintaining sidewalks. 83% supported widening shoulders for bicycling. 78% supported installation of marked bike lanes. And 75% were interested in walking and biking more frequently for transportation. And if you looked at this survey summary, you'll see there was questions about kind of like, if you don't walk now, what are the barriers? And it was things that you would expect in terms of traffic safety, intersections. I can't remember all the different reasons, but so there are reasons that people don't walk or bike, but there's a lot of interest in walking and biking. So there's a little bit of a, you know, kind of a gap there. It shows that there's some things that could change possibly to make people feel more comfortable walking or biking. So as far as like ongoing initiatives or things that we've started working on, mostly in collaboration with Ryan, there has been an effort on the youth bicycling and the library is involved with that also. And I'm just going to go through this list kind of briefly and then I'll let Mary Ann talk about this year's bike to school day, which she was very involved with organizing. So we did do a bike to school day in early May. And another thing that we've talked about and we started last year, we didn't complete it, but looking at like, where are there bike rack locations around town? You know, if you wanted to bike somewhere, is there a place to park your bike and secure it if you wanted to lock it? And we did put in an ARPA application. Morgan did that for us. And if I remember right, that was, I don't know if that was the one, that was her like bike racks and the tools. Bike racks, the finding finance. So if someone was to get off the train, you know, they would understand where to go find the public park access or whatever it may be. So just wayfinding. Yeah, wayfinding, you know, downtown maps and also various signage that would give better educational opportunities for pedestrians and vehicle operators around how the two transportation options intermingle. And we've identified that education is a high priority with drivers and pedestrians, whether they're biking or in their vehicle or walking, crossing. So Mary, do you want to go out and bike the school day? Sure. And Morgan was part of that. And so was Mike. So this was the first year that we did a bike to school day and we actually made it a bike and walk to school day in case kids didn't have bikes. We wanted it to be like super inclusive. So bike to school day is always in May because that's National Bike Month. And there's a lot of communities in Vermont that do bike to school day. There's a lot of communities nationally that do bike to school day. So it's kind of a big thing. In a lot of communities, the schools take the lead and the schools were super important obviously to making this a successful bike to school day. And Devin from the library and Morgan on any of this, correct me if I'm getting something wrong. But she was the main liaison with the schools and the schools were very supportive. They did a lot of outreach through their newsletters and other ways that they communicate with families. And so, but it wasn't school-based this year. It could be, I think, in the future. So this year it was community-based and it was basically a rich line. It was walk like Vermont. It was the library. Gifford donated some helmets. Gifford got on board. They were interested. And so what we decided was that we would have meet-up spots around town. And so we had five meet-up spots. And they were up on Hospital Hill, the Pazebo, Randolph Circle, Fars Hill, and tennis courts. And we had no idea how many kids would show up. We didn't know how many kids would show up without a helmet. We asked all the kids to show up with a helmet. We asked younger kids to show up with a parent or an adult who could ride with them. But it being the first time, we really didn't have any expectation. We really didn't know. And lo and behold, we got, I was at the Pazebo, and we had about at least maybe 15 kids. Just at that location. Just at that location. Over 30 participate with the formal groups. And then there were probably close to 50 bikes outside of the school. We got there. Kim helped with my group as a walker. She can say it was super, super cool. And then Scott was also on patrol around. And then met us at the school. And all the kids got a late arrival. It was great. So thank you, Scott, for being around. The kids were super happy to see you at school. And the friendly police officer. So we were thinking we would have elementary and high school age kids. And we actually were focusing on fifth grade through twelfth grade. But we ended up getting, I think, solely elementary school age kids. So that was something that we learned. And we ended up getting a lot of younger kids and newer riders. So the group that I led from the Pazebo actually was 15 kids who were younger or beginner riders. And so we were on the sidewalk. We had decided ahead of time that those riders would ride on the sidewalk. And we had like four or five kids who were older and comfortable riding in the road. So we had those two groups going at the same time. So it was a very long train on the sidewalk which raises issues, safety issues for pedestrians. So that was something that to think about, talk about for next year. But it also raises these general safety issues about can you safely bike in Randolph? Can you safely bike on the main street? And if you can't. And when I'm just in town, I see mostly kids on sidewalks. Kids of all ages are riding on the sidewalks. And then you have potential issues with pedestrians. So I think our general mission of making biking and walking safer and more comfortable for everybody in Randolph. It's a broad mission, but I think it's a good mission. So that's where we're headed with this. So it was successful. We want to do it again. We're hoping to get more people and make it more inclusive. Because it was really super fun. I had so much fun that day. And Marianne was able to get us all creamy coupons. Creamy coupons. The kids were so excited about creamy coupons. And I just want to give a brief update to you about the work that Devin and I have been doing with the After School Bike Club. So we did an After School Bike Club. It was about four Mondays leading up to this event. And we did one following as well. So it was After School Mondays. We were at the library. The focus of this group was safety and maintenance for kids bikes. And it was really successful and well attended. We had eight to ten kids the first two Mondays. And a good mix of homeschool kids. Kids from nowhere. There was riding after school and joined our group. We focused on safety. We talked about how to ride on the sidewalk respectfully. If you were to meet up with a pedestrian, get off your bike, how to cross your bike across the crosswalk. And then getting some feedback from them about how they feel about biking in town. And there's a lot of kids that have gained a lot of confidence in their riding ability. Mike has been there as a maintenance person. So there's been kids who have been able to fix aspects of their bike that are just general safety concerns. And through Ridgeline we have a scholarship fund that is more word of mouth. So through these programs we've identified kids that have either brakes that aren't working or repairs that need to be made for their safety. So we've been able to send them to the gear house and have those repairs covered. And it was a huge hit. So we ended up with 17 kids on the bike to school Monday for that after school, which was a huge group. And it was super fun. Again, probably a quarter of that group was homeschooled kids. So it's really fun to see the integration of the different kids. And we did our last one this Monday. Just great fun. And although you all see me with my mountain bike trail hat on, I'm very passionate about making sure that these opportunities are accessible for a lot of kids. And education aspect is a really big piece of it for the safety. And the trust that the vehicular people that love to drive their cars have in the work that we're doing, knowing that we're educating folks to be thoughtful and not just ride their bike because they're small enough to cut through traffic and type of stuff. Thanks. That's great. Just one, just a couple of last things just to wrap up. So one thing that we've thought about, and this is the main reason we're here, is there some way to collaborate with the town and just some possible ideas are in sort of the capital planning process. I know that there was some kind of a sidewalk inventory that Josh Jerome shared with us a while back that was completed, but I'm not really sure the current status of that or how that's getting rolled into possible sidewalk work. So that's a possible, we could possibly help with fleshing out that inventory. There's definitely a connection to economic development. There's a big focus now on kind of walkable downtowns and also kind of the tie-in with the recreation trails. One of the things we've talked about is making it possible to get from the downtown to trails safely and vice versa. And knowing how to do that. Right. I know Matt mentioned grant writing or management. I think, you know, I oversaw two grant programs for VTRANS for 20 years, so I have a lot of experience with that and I think that's an area where maybe we could provide some service to the town like with a sidewalk grant, for example. Either writing that application or helping to manage a project. I'm not sure the type of work that the Planning Commission is working on. That's just another possible idea. And then, you know, like Morgan mentioned, just kind of maybe assisting Scott with traffic safety issues, getting education out there in different ways. And so I guess that's sort of the ask at this point or not asking for anything in particular other than maybe is there a point of contact with the town government that we should work, you know, try to continue to communicate with kind of where to go from here. But there's some good, you know, there's a lot of good energy, I feel like, and with the help that Local Motion gave us early on to, you know, come up with a mission statement, start a work plan. We've got energy and people who are interested. And I think it's interesting that, you know, two of the top 10 ARPA projects were sidewalk projects. So I think that kind of reflects a broader community interest in walking and having safe places to do that. Just a comment. I really appreciate the fact that this presentation flowed right on the heels of the ARPA presentation because it just gives us a lot to think about how we can synthesize some of the different threads here and some of the different threads in your report and kind of weave them together and through ARPA funding and grant, seeking grants and so on, really approached this in a really thoughtful and comprehensive way. So thank you. Good. Good move. Sure, yeah. Yeah, that was great. Thank you for that presentation. Even though I know a lot of the people in the group, I wasn't so completely aware of all the things that you've been up to, so this is super helpful. And I certainly would welcome. Next on our agenda is an item concerning the town becoming a pastor entity for a wastewater grant to New England Precision. Yeah, much like we've been talking about, it's a happy coincidence that all these things fit together in some way, but the state has its own ARPA money to deploy in useful ways. And so DEC has a pool of money. They'd like to give $300,000 to New England Precision as a grant for a pretreatment system. I don't remember. I think it was maybe about a year ago within the last year and a half for sure that Chris was in and we were talking about some of the different discharge limits for New England Precision related to the wastewater stream that they're producing, particularly when it comes to various heavy metals. And so one of the ways they can tackle that and meet some of those lower limits that are coming for them is through a pretreatment system that they can install right there at their facility. The grant would be used for that installation and construction of this. The wrinkle is that the state oftentimes looks to, rather than grant money directly, and I don't, I've never fully understood what the prohibition is, if it's federal or creativity or what. Like to pass the money through us, through municipality and on to private business. So it puts us squarely in the middle. We'd be the ones with the grant agreement. We'd be the ones responsible for the grant agreement. We have no other role than taking the reimbursement request from NEP, pushing it through to the state. When it's reimbursed pushing it back through from NEP. We spent some time trying to figure out exactly what the town's level of risk is, what we're being asked to do and have gotten some of those details. One of the best ways we can protect ourselves is with an agreement. I provided that with you separately. That's the contract item that you have for executive session, just in case you want to make any changes. But what that really attempts to do in the form of an MOU is spell out who's responsible for what and what happens if everything goes sideways and tries to put it very clearly for everybody up and down the chain that we are truly here. Just to pass money through and through. We will also be doing something with this one that we haven't been very good about doing for years and years and years, which is trying to recover our own costs for administering these grants. We do an awful lot of these pass through grants. And we haven't historically going back years done a good job at tracking our costs and going to get them sought. We've always sort of considered them part of the public good. But with this one where private entity. Benefits wherein we're being asked to do something frankly out of cycle and out of character. We're going to get ourselves paid for that. So that the rate payers are protected and made whole. While we also help a local business, we also help the state get, it's our performance at the door. So it seems like a way that everybody can get what they need. Somebody in. Sorry, when I'm remote like this, I could just hear the voices and I wasn't sure if they were in the hall or. I was having a flashback of some kind. Question for me or. No, it's just upstairs. I closed the doors. Thanks. So what the state's really looking for from us at this point is whether or not we're interested in participating. They'd have a grant agreement to us. There's been a draft floating around. There were some things that any P had to produce. For some of the regulations that they've done that we have them in hand, such as they create a purchasing policy. They had to do a risk assessment, do a few other things. And they've done that and we have those. So that's really what, what we're sort of considering is whether or not we want to serve as that pass through, we think we can mitigate, mitigate any of the town risks. We think that the first step in that process though is executing that agreement with any P. And then we execute grant agreement. So we may be back in July with a formal grant agreement or at some point there after provided everybody signs up. On the front end to the other piece. So that we walk them out that way. But that's the way we've been able to figure out how to structure this to, to maybe get this done. I guess I would just say that is in my role as the chair of the water wastewater committee. We've worked quite a bit with New England precision and, and they've been really good partners. I mean, they're, they're customers of the, of the water district and the wastewater district. But, but they are pretty, you know, they have a pretty substantial operation over there. They're employing a lot of people. They do, it seems like they've done really good work and they've been really good about communicating with the, with the town in the, in the past about what they've been up to and what their plans are and what they'd like to see happen in the future. So it seems, seems like a worthwhile endeavor for us to help them out here. It seems positive to me. I would agree. Yeah. So do we need a motion here right now, Trevor? There is a recommended motion that says that we would like to accept your grant, serve as a pastor, entity contingent upon New England precision and excuse me, agreement with the town prior to any town agreement with the state of Vermont. So moved. Second. You can be easy without it. I do. Very good. Well done. All in favor. Aye. Aye. Um, delinquent tax policy change, um, discussion for allowing the, the use of a postmark, um, instead of having the payments to be in on a certain date. Yep. So I guess this came up at a board of abatement meeting. I had this conversation with Erica about adding this as a discussion item when we dug into it a little bit. Um, just knowing that it's not a statutory prohibition or, or any kind of consideration. It was a policy choice that voters made at town meeting, I think in 2018. And we included that language in your packets along with the delinquent tax policy. So if we want to change it, that would be the avenue. There's certainly plenty of time between now. And March, um, where we could consider that. Um, you know, in my role, I, I'm agnostic. I've used the postmark in other places. And it's just about being really clear that it's a, you know, United States postal service postmark, which is different from what you get off your postage meter. Um, and so the board of abatement still might find itself in that dispute, even if it makes the change just based on that's what I've seen happen other places. Um, so there isn't too too much to do. Tonight necessarily in this. You want to set us on a course to explore change. Next March, but, um, that's where that language came from. And it was in the same motion as you saw where we set due dates and some of the other things related to how we collect taxes. So this is an item that we're going to be acting on. This is really just the heads up for future. Yeah. Yeah, we put it on so we could have a conversation. We looked into it. I think the fact that the voters did it from the floor, turned it into a different animal. If it was just a policy change, then that's something that obviously would be. Within the board's ability to have an impact on sooner than later. But. We don't have any avenue to get the voters again until, until next March. Yeah. Yeah. Yeah. It seems to make sense. It's consistent with what the IRS does with tax returns. Right. And with how the, I mean, one of the abatement meeting situations was two checks were bailed same day, same address. One made it went in on time. And so with the way the postal system is right now, just delays and things getting lost and stuff. The same reason to give the taxpayers kind of for the doubt in that way. Yep. Further discussion. Seeing none, we'll move on and talk about the fiscal 24 paving RFP. Yep. It's wonderful time of the year again. It feels like we just did this maybe because we had to go back and fight for some repair work with the last years or the current years, I guess. So this is just to authorize us to put the RFP out. It's a similar timeline as the last couple of years. This would be, we're looking for a total program of about $530,000, but we're expecting or hoping 200,000 of that to be paid through what they call a class two grant paving grants that we get from the state. We'd be due for one based on the regular cycle. So we're hopeful. That would be used for East Bethel Road. That was a project that was on last year's list that we moved some stuff around to get Main Street and a few other places on because of the length of it. And then we moved it into this year. So that's sort of the, the bell of the ball here, at least with these projects. Some of the other ones are smaller ones that are in there. Really would complete an entire section of town or thereabouts. And address some areas. And then we've added hard grace in just because of the sort of severe deterioration of that shorter stretch of road. It's in truly interesting shape. If you're into overlanding, I think you like it. If you drive a standard automobile, you're probably less enthusiastic. About a couple of the areas there to co-locates all of that. It's about 3.8 miles total. It means that within the last three summers from August 21 through the summer of 24 will have paid 7.2 miles and spent $1.2 million after not spending a lot on paving in the preceding years at all. These are all similar projects. We're looking for a shim and overlay. That's where we sort of try to level everything out and put an inch and a half down. We have been going with that approach pretty broadly to try to bring the baseline up. And then as we build out future years of a paving plan, we'll get into distinguishing by different categories. You might see some more mill and overlay and full on reclamations where we do sub base and all of that. So this is for that RFP. All estimates are based on asphalt prices as we understand them at the moment. It's about $97 per ton. These are all funded through the town's capital paving reserve, which has more than enough to do this work. We're working to model the five year plan out. It looks a little gnarly when you get out to 27 when you keep all the projects in there just based on projected transfer levels from the general fund. We've gotten infusions of funds into the paving reserve in the past couple of fiscal years because we've finished essentially with surpluses and voters have determined that a certain percentage of any money in excess of our emergency funding and some other needs goes into the paving reserve first and into our Grower Road reserve second. We may be able to be in that spot. We got our draft agenda back from last year. I don't want to put that out there as a certainty, but it's possible that that could be the case again sooner than later. But for now what we're using is the money that we know or can reasonably expect. So we're good for the next couple of fiscal years, especially with the grant. And then every year we look at these. We look at how has condition changed? How have asphalt prices moved or have they moved? Are there things that are co-located? Are there other projects that make sense to have the paving done sooner than later and try to do that? And so John and I, we take a tour. We go out. We drive them all. We get out. We walk them where we need to. We look at all of them. So the list we've come up with and we've got a working list that goes from last year on through fiscal 27. I think it is. It's about a five year window. And that gets very nearly all of the towns. 24 is 25 ish miles of paved roads. Within that timeframe are pretty close. So some of the trick is we've got a few longer, bigger ones. So being bill roads, sort of the next big one, kind of in the hopper, but given the length. How we're putting money aside, it's just trying to figure out what's the right year to be able to do that. And obviously if we don't get the class two grant, we've got to split East Bethel road up into sections and reconfigure those other years. In addition to the East Bethel road and hard grace, what were some of the other roads that are planned? Yeah, yeah, we're going to make, we're going to make Tom's drives real nice. We're going to get up into the neighborhood around Lincoln and all the little streets there, the short section of fails. We've been picking away at the air brook road and there's a small section left of that that makes sense to finish out while we're just right there. And so it's East Bethel road is from VTC all the way to the intersection with Crocker. And I don't know if I mentioned fails the short segment of that. That's the one in between some other work we did. Somewhat recently, I think within the last 10 years or so. On summer. And on the other side over by the funeral home. So that'll finish off that linkage. So there's in total, there's three, six, nine different roads, but some of them are very short, you know, and some of them are just very short. So, you know, we've been going up to the Brook Street at less than two tents. The mile Arlington drive at 310. You know, little spurs. That are in there as well, but East Bethel road about 2.4 miles. That's the big one. And we were trying to each year when we do these projects also try to mix them up geographically so that everybody. See some work because we are sensitive to that. So we're trying to make sure that the roads are a little bit more rural-centric and so we're trying to say, all right, let's look at condition and need. And also try to think about geographic balance. So we've done. And I'll do East Bethel. We've done fish hill. It seems that the village roads are a little farther behind. So there's been a little more of that for sure. There's also more of them. So that's why last year we focused a little bit because some of those sections were creating real maintenance issues. With the rutting and. Everything this last winter and into the spring has been much easier as a result. So the overall cost also includes, I think we mentioned it in the, in the report, but this has in there where a paving table is built. If there are any million costs. These really shouldn't have any separate, but painting, there's a contingency that's added onto these. So hopefully we have a little wiggle room should the asshole prices change. And or something unexpected occur. So what we'd be looking for from you folks would be the authorization to publish and or otherwise distribute the paving RP as soon as we can. Get the ink to dry. So moved. I was going to do that a second feature to it. Oh, I think people are just going to be really excited for traffic control again. I will be happy to not lose my car. I'm not going to lose my car. So. For the North Wells and reservoir project. The RFP for this such your prior meeting. And so we're looking to do is viral a million and a half. That's roughly the amount that voters approved as debt service. We've got through the drinking water revolving fund. We received two responses back. They provided us each with the same kind of two options There's a line of credit that we could draw on as we need Or there are a line of credits that we can take the full amount in a single disbursement and based on the way We've decided to fund this project where we've got a drinking water loan That's reimbursement based from the state a CVBG grant from the state. That's reimbursement grace based Northern Borders Regional Commission grant that's Reimbursement based and a congressional earmark for 775 that is Wait for it unless you know where I'm going reimbursement based We're gonna need that money ahead of time so that we can keep the cash flow and protect Some of our capital reserves we've already had to pay at least one bill from the water reserve with the idea of being that we pay it back So this lets us do that to have about as much safety as we can have we've been warned that the reimbursement process might be slower than it has been in prior years just because of staffing issues at DC We totally get that we've certainly had our own so we're trying to plan ahead a little bit so the Recommendation there's a lower interest rate with the Union Bank proposal. It's not quite a percentage point, but it's close to both one year In length we also with the Union Bank proposal They offered a deposit rate and if you go back a couple of years Summer of 21 when we did a tax anticipation note We're actually able to make a little interest income based on the way that all sugared off So we may be able to see that again nothing crazy But maybe a little bit to offset some of the costs Similar, you know fee structures are lack thereof Availability funds is the same. They're both non revolving lines of credit meaning that we the term is the term Once we're done. We're done And so we're just seeking authorization to to pursue the Union Bank bid to award it to the Authorize me to sign whatever I can there may be a resolution based on what they sent for feedback in terms of what they need That will need you folks to sign at some point at least a majority of you. So anybody who's nearby might be tapped To come in to get that done and some of the other stuff's easy to collect annual or poor copies out of copies those types of things A Motion to award the interim financing bid for Northwell's and reservoir project To Union Bank, is that correct? Yeah? Yeah And we'll move on to the Placement of fuel pumps and security camera upgrades This was one for our purchasing policy. We probably should have come on the front end we had some opportunities to take care of things because of emergent circumstances and Had some slightly accelerated timing based on installation availability and equipment. So there are two two pieces they replace some town office building repairs and the capital improvement program so they're both currently paid out of the Capital reserve for facilities where there's sufficient funding for this When we had the unauthorized opening of hydrants back in those at October November that nearly depleted our water supply One of the things we found was that our cameras were either not working We're not current or not communicating with any end point at all So what we did was go around upgrade those update those reinstall put new equipment in everything ties in To the police department so that Scott arose or jam or whoever's there As a real-time look I can check them on my phone as can page and John and others who have facilities in there So that was for total cost 28 five we went with round hill. They've been our security provider It keeps one integrated system For us at this moment. We're looking at additional upgrades as we move forward or updates, but That's where that project came from and then the other one was the fuel pump replacement I jumped before that. I think the pumps were actually older than gasoline powered automobiles They had the rotating numbers that went round and round and we were having issues with accuracy In terms of reporting fuel usage it always seemed that fuel disappeared at a rate much faster than What the gauges would record We wanted a system that better helped us control access to it So we could better track it so that we could better build because we build a school both the buses in the maintenance staff or the for the gas that they use So this allows multiple users to do that from any number of terminals. They're all Wi-Fi enabled We've got key fobs that go with vehicles We've got pin pads that go with vehicles and or drivers And so we can track fuel usage by vehicle and by individual and by time of day and with a single printout Provide the school with what had been handwritten sheets with numbers that came down to us that were then hand entered into a spreadsheet That was then hand entered into a bill Now we're already seeing more accurate fuel usage We've got a better sense of where it's go goes John and I have a standing bet as to who's going to get the most surprising news I don't want to spoil what those are but but We think some folks are gonna be a little surprised by how much fuel they do use but it helps us better track it That was a long overdue one. We thought at one point it might be a good fit for ARPA funds But we had a chance to do it sooner than later And decided to take that we researched different solutions zero down on the one that No trucking and other enterprises have used just for the reliability the scalability So it should be pretty good and last us for a bit So those are those two so we just we're coming back to we purchased them you've approved the AP warrants for them But we want to make sure we hit the formal step where we ratify these specific purchases I motion to ratify the purchase purchases as described Motion passes, thank you Trevor and then our last Business item is to consider water wastewater allocations for the new restaurant going in at 29 North Main Street Yep, this lets them go from was it 14 to 27 seats. So they're gallons per day I'm reading the information rate goes to 297 What a wastewater or water and 264 for wastewater Chris has done the math for us. We're looking at a 2170 and $7 and five cents for those new allocations On top of the ones that were already purchased for the enterprise that was there the water wastewater committee Has recommended this I think we've discussed it before in passing In conversations leading up to this too. So this is this is that one if anybody's remembering back a couple of weeks Larry or Trevor can you explain exactly what this means for you know a lay audience in terms of Is there a cap on the allocation they get each month or what what does it mean to Increase the allocation Yeah, so it's your allocation is essentially the amount of And we base it on a gallons per day basis because that's sort of how the systems process and or fill themselves And or you know water comes in and wastewater goes out But that's your sort of daily average that you get for the life of your allocation And so you need a certain number of gallons per day of each in a restaurant scenario to have x number of seats And so every time you add seats beyond what you're already approved to you need to inch both of those up And I think the state generally sets in this case What those gallons per day can be and we'll see it with single family houses too And I've seen those numbers vary from 210 at the local level in s6 to I think the state at one point liked us to allocate 320 gallons per day Um, so it's really to to presume that based on whatever the structure is Whatever the use is that there's enough water and wastewater capacity on a daily base And and our system has plenty of capacity for this sort of usage So if proving it is it's really a no-brainer. Yeah. Yeah, absolutely. I just wanted to get A little bit of cloudy on the terminal. It's a fair question. Yeah, yeah, absolutely We're very fortunate with our with our capacity on both ends like We shouldn't have an issue with either for a very long now. I've said that maybe it'll be a some kind of growth boom Then suddenly they're under pressure, but Yeah, we we need about a half dozen of them or something I think it's actually really nice for the So Rape pairs of the water wastewater district to have additional capacity being used because that helps spread the cost Because most of the cost of the system is pretty much fixed. They have this large facility and it takes a certain amount of You know funding to run it every year Regardless of how much we use it And so the the more we can spread those costs among different users that the better off we all are So this is really nice to see these out. It's actually really nice to see people requesting allocations Yeah Well in that spirit i'll move for the additional water and wastewater allocation for the new restaurant at 29 Second all in favor I Motion passes And we're off to our manager's report Yeah, I mentioned a little bit under the paving the the audit is completed. Our delay was Front end with we started the fiscal year without a finance department In terms of people as we've built that capacity up We've had to work with the auditor to get this done in time We saw a draft the only remaining piece is It really is about where a debt service payment goes and the only reason that matters is that It'll show what that final number is as what we call unassigned fund balance. So that's essentially the money above and beyond everything else Um That's been obligated or is or is otherwise needed for something Um, so it could just flip the balance a little bit in both the general fund and the highway fund We still end up with the same sort of total dollars You know, we spent less than we needed to Um by a substantial amount and a lot of that's vacancy savings So it's not that it didn't come without its own cost. There was a We got you know We've got an unassigned fund balance because we paid the pound of flesh to invest in it. Um It was a good news audit in a lot of ways and that I was expecting just because we had so many transitions and staffing people And we had to set certain policies aside for practical reasons Um, I thought we might have a few other things. We've got some recommendations in it Which are completely logical and the ones we'd expect Um, you know, make sure you hire up People in your finance department train them up get a finance director do bank reconciliations In a timely manner as a result. Um, so I think all in all that's it's good feedback. It's what we certainly expected and um I think it was a good product overall We're already starting to work on this fiscal years audit in terms of lining stuff up so that we have that well in advance A budget time at some point probably in july we're looking at could be august We'll get bonnie batchelder who's the The auditor in to walk you through that and provide you with that finalized copy and a cover memo So you can see for yourselves exactly where we where we ended all that There was a request from the fire district number one to be on agenda like I mentioned in the report We'll try to put that on for august too. I think that's what their scheduling email indicated was available Um And uh, but some of it is as I mentioned it later on in the staffing issues thing where It's christen and dusty That's our whole water wastewater stuff. That's it and there should be four people there Um, then we could probably use a little capacity john and the highway crew are down three Full-timer so that's almost 50 of their capacity harrell just barely got back up to full staff and right as he did with us another employee on the rec facilities end And that's before you get into any of the other internal ones that we have going on. So we're entering another summer of staff scarcity potentially um so it's um We've tried to maintain but at some point we're going to reach that point where we may have to Retract a little bit and pull in and really prioritize and be thoughtful about how we use our people that we don't burn out the remaining ones and I know Scott likes doing a lot, but I don't think he also wants to drive a dump truck and uh, and read meters, but Yeah No, he likes being busy. I don't think he wants to be that busy though Meeter reading and being on patrol that kind of sounds like the same thing I don't think there's anything else new I did mention that the Come up during the bike ped stuff, but the line painting we've been out trying to prioritize some of the couriers again Just trying to get people and tasks done We'll go back and revisit some of the areas that we still have to do You know some of the more internal streets stop bars crosswalk stuff like that. So We've gotten quite a bit of it done, but we're not fully complete and People report to us locations. They'd like to see us paint and We're keeping track and we'll get there I'm sure one question about the sidewalk repairs on main street. There was some painting done on the sidewalk Has that been addressed? What has been repaired but the problem is there's permanent paint on the sidewalk Yeah, I think we'll have to convene internally and figure out how exactly we want to handle that It'll probably start with a I'll take a page out of the state's book in terms of there'd probably be a letter that's effectively a notice of alleged violation Which is you've you know, you've vandalized public property And then see how we want to take it from there and see if we can get compliance Sort of through regulatory means before we have to pursue any other avenue So that's yeah, I have not had anyone paint on the sidewalk before so What first siren right now? Yeah, 17 years before I got here and I was like I've seen a lot. I think I've seen it all and Right, I gave credit. I got a lot of new stuff out of these two years. So Yeah We are doing two other sidewalk repair projects that we're looking to contract out. I don't know if anybody's gone out park street There's a little blue culvert that sort of Was never probably installed, right? It's poking its way up through that sidewalk there creating all kinds of other issues As water pools and so that whole section we'd like to redo and then John and his crew was thinking there's a section of church street where it comes down the south pleasant that's been Particularly problematic and we'd start there and then try to identify other canots and pick away at them As we can so that's that's kind of our opener We haven't really done any sidewalk maintenance work and Randolph and quite some time at least in some sort of coordinated way So we are in earnest beginning That effort that was highlighted earlier It's certainly Yeah, that that sidewalk down church street is pretty hazardous I know in the past the thinking had been that At some point that whole street will need to be rebuilt and that sidewalks would come along with that project But you're thinking you can separate that out In a way that makes sense. Yeah, I think so especially if we I mean it depends on to to what extent if we have to get into some of the Subsurface stuff we'll try to work around it try to figure out if that's an impediment If it's you know, similar to maple street in the in the long term Or there's we know there's water and sewer infrastructure if that stuff's good and we're talking about milling And paving maybe a little reclamation. We can do that in a curb to curb model. No problem I was thinking more about the sidewalk not the road surface, which is also Rather in need of of attention, but um But we but so that would be similar. So if we were to work on the road surface there That would be similar to so thinking behind maple street that it's going to be long enough in the future that it will make sense to Take care of it now even though we know it needs more work in the future Yeah, I mean it's one of those where we put in repaired sidewalk and you're talking I mean it depends on the quality, but if you figure even the same sort of calculus as maple street where if we're getting Seven to ten years of really good useful life with some repair work if we're doing the modest maintenance If we're getting into a subsurface full money kind of project we're at least that far out just even Because we haven't begun the planning process for that All right That's all I got all right So we we do need you for executive session just to touch base on that contract piece and then to talk about the personnel piece And I wanted to touch base on a labor relations agreement So our contract with some union employees just something to check in with you on so I've got the three We've put it as a two motion one Just to keep us safe So this is where your first motion is that there's a finding that it's necessary and prudent Then your second motion is to enter and provides the citations A move that we find it's necessary and prove it and prudent to move into executive session Second Okay, consider a motion to enter executive wait, is that the same one? Oh, yeah. Oh, yeah. Yep. Thank you. Thank you number two I'm number one. Um consider a motion to enter executive session for stewing. You gave me the really hard one one vsa What's that thing mean statue? 313 a 1 a contracts one vsa Statue 313 a 1 b labor relationships agreement and One vsa statue 313 a 3 appointment evaluation of public official Take a breath