 Okay, thank you everyone. Thank you, Shelly. Welcome everyone board members and staff and members of the public. We really appreciate you being here. Thank you. My name is Logan pits. I'm the chair of the board of community services for the city of Santa Rosa. Today, we also have our vice chair Steven Spillman, board member Carolina Spence board member Carol point board memo board member Madonna Cruz, and we also board member Guido Boca Leone with us. So thank you again everyone for being here. First of our hosts today from the city, Alyssa Ross and Shelly McClure, our host will be coordinating the comments for the public and assisting with the meeting. So I'd ask for panelists and presenters please silence your cell phones and keep microphones muted if not speaking members of the public joining this meeting will have their webcams off and microphones muted. If you're phoning into join the meeting and you choose to speak during the public comment portion of the agenda for privacy concerns will rename you caller and only show the last four digits of your phone number. And, importantly, the city of Santa Rosa is committed to providing a safe and inclusive environment free from disruption and we will not tolerate hateful speech or actions. Everyone is expected to participate respectfully, or if necessary the meeting will end. Nice to each other. Host, will you please explain how public comments will be heard at today's meeting. Thank you chair pits. At each agenda item, the item will be presented. The chair will ask for board comments or questions, and then at the appropriate time, open the floor for public comments. The host will lower all hands until the public comment item is open. The chair has called for public comment, the chair will ask the public to raise their hand if they wish to speak on a specific agenda item. Those joining by phone may dial star nine to raise your hand. The host will then call on those who've raised their hands public comment is limited to three minutes and a courtesy timer will appear on the screen. All public comments received by the deadline have been distributed to the board of community service members and uploaded to the agenda prior to the start of today's meeting emails received will not be read into the record. Thanks Shelly. With that, I call this August 24 2022 meeting of the board of community services to order at 404 p.m. We're going to government code section 45953 E and the recommendation of the help officer of the county of Sonoma board of community service members will be participating in today's meeting via zoom webinar board members and staff are participating from remote locations and practicing social distancing members of the public may view and listen to the meeting as noted on the city's website and on the agenda post may we have a roll call please. Thank you. Please respond when I call your name. Chair pits. Yes. Vice chair spillman. Yes. Board Member Griffin. Board Member Quan. Here. Board Member Cruz. Here. Board Member Spence. Here. Board Member Boca Leone. Here. Let the record reflect that all board members are present with the exception of Terry. Thank you. I'd now like to go to agenda item three and open the floor for public comments that are on non agenda matters. This is the time when any person may address the board on matters not listed on the agenda, but are within our subject matter of our jurisdiction. Does that include any other public comments? I think we can finish with that. Thank you. Thank you. We have any public comments for item three? We do. Thank you. Speaker Molly. I'm going to ask you to unmute. Good afternoon. Can everybody hear me? Yes. Thank you. Great. Well, my name is Molly Curly O'Brien. I am calling in from the from the Bennett Valley area. That's around the corner from my home. I want to underscore that this park is an important important part of the neighborhood and acts as a hub of community. And I just wanted to make clear when you're reviewing my email that the invitation to consider an improvement to the park is not necessarily the, the larger part that's the grass area but to, to consider and to the playground equipment that's at Peter Springs right now. As it states in my email it needs a makeover it's it, I tend to actually think that perhaps the playground structure is a bit older than me. And as a parent of two young children I'd like to be able to have something a little bit more timely and relevant. And at least a swing that my older daughter can swing on as, as of right now the two swings that are available and not broken are both infant swings. I will leave it there. Thank you again for including my letter and the agenda, and I encourage you all to check out the park and see for yourself that this is both a really big treasure trove, an opportunity for a better park and a significant need in the area. Thank you. Thank you. Chair pits I have no additional hands at this time. Great thanks Shelly thanks Molly for your comment we did get your email in our packet as well as you noted so thank you for that. All right, we will be moving on to agenda item for which is the approval of the minutes. The editor correction to the minutes of May 25, 2022 it's been a little while, but does anyone want to update that. All right, seeing no one we will consider those approved as submitted thank you. Next agenda item five deputy director Santos, how you doing Jen, please give your report on upcoming and accomplished events. Thank you chair pits and it's great to be back meeting again even virtually. See you all know it's been a while since we've been together so the upcoming events and accomplish events is really long so for the upcoming events. Of course I wanted to just highlight a couple things we have an upcoming South Davis neighborhood park meeting on September 10. On September 24, it's going to be physically in the park together that last bit of feedback we want to collect from the community about updating that park so we're looking forward to that and encourage you all to attend. Check please check in with our recording secretary so we can avoid quorum. And then also surprisingly on September 24 and 26 the Santa Rosa history tour on Rosie the trolley there are still available seats. So if anybody would like to attend that fantastic tour that is available. And the conflict accomplished events since May is is quite a bit so we, you know, I really, it's a little bit unfair to pick something but I did want to highlight that on June 7 Council approved application to state. The State Parks for Kiwana Springs Community Park and we did receive that grant so we'll be moving forward with that grant really excited about that. And we had a fantastic season of professional baseball at Doyle Park with our local Santa Rosa Divers team from the professional baseball league, Peckles League, and we're looking, it's looking optimistic for next year so we'll keep you posted but that we're really excited about that. And that's the end of the report. Thanks, Jen. And can you please move on to agenda item six and provide your director updates. Thank you so much, and I do have just a few hopefully we can run through them pretty quickly. I just wanted to update the board about the aquatic center we are on schedule to replace the waiting pool with the spray ground. So the pool will be shut down in the winter and will reopen in the summer, but we're excited that should go out to bed pretty soon to get that under construction really soon. The Rosen Creek Community Park had a scoping meeting for an environmental impact report for the Rosen Creek master plan so it's a bit of a preliminary meeting to see if there was any preliminary comments before they dive deep into the environmental impact report for that park and that was last Wednesday on the 17th of August. And a little report on the Bennett Valley golf course golf is doing great. There was no loss of golf time between our last operator and the current operator the new operator. We are running into some delays with getting the restaurant open so I wanted to report on that. So we have our health inspection and we have about 20 minor items and one moderate item to repair. So we're working through that and the target date to open the restaurant is on October 1. So check back. There is a website that our operator touchdown golf operates. It's been at valley golf.com. There's a preliminary restaurant menu on there as well as the name of the restaurant and you're all welcome to provide feedback to them or you can provide it to me and I'll shepherd that on to them. But we're looking, we're looking to open the restaurant in October and it's looking really good. I can't wait. We've got the fire damage roadway along fountain row. Parkway and in the coffee park neighborhood areas along Barnes and a few other places. So if you're not driving in those areas you might see some of that construction happening so that's to remove and replace some of those fire damage it's like 2020,000 something plus plants so it's it's a pretty big project we're excited about it. It's not too construction but take note when you are going to our town road parkway is going to be impacted over the next six months. And then I did also want to note that council last night did approve a branch for Martin Luther King Park it's an unusual grant with the state's housing and community development infill infrastructure grant program. So it was essentially update, mostly the, you know, the entire park so we could get a new playground, we would get an updated multipurpose athletic field with lighting, and we will be working with the community to see what else that they would like, it would also include the trail, the new trail that extends out in okay park and out towards downtown so it's a really exciting project we should know around the end of November. If we are lucky enough to receive that but we would be the the infill project in that case, amongst the housing application going into the state so that's exciting and we'll keep this forward informed if we do receive that we've applied for a branch for that park and we hope this one makes it through. And of course last but not least, City of Santa Rosa has a new assistant city manager, Darryl Dunstan, who began work with the city on Monday. Darryl comes to us from this last place of working in Oakland. And he'll be overseeing the housing and community services it planning and economic development, community engagement departments, which includes the violence prevention partnership. And it also includes our homeless services department division as well. And then our ongoing assistant city manager, Jason net will continue to oversee all the transportation and public works and all its multiple divisions, water and the human services department. Okay, that's the end of my update. Okay, thanks for all that and I neglected to open it up to the board for comments or questions on the last item so apologies but let's let's go for that now does do any board members have a comment. Carol go ahead please. Jen, Jen, very exciting information. Can you let me know if the community, especially the golfing community has been informed about this potential sometime in October, opening of the restaurant date is it on social media or posted anywhere for their edification and I have one other question after that. Great question yes that are so our city's website for record records, we have a Bennett Valley golf course section it's updated there. It will be going out on social on our social media channels. We're going to be working with our outreach team. It's also on the touchdown golf the Bennett Valley ball on there as well so the information's out there councils aware as well so hopefully we've got it out there far and wide. My second question was on the MLK grant which is also very exciting. So, let's say the end of November, we get the money. When do you think tangible shovels in the ground potential upgrades, realistically might be expected if it went through in November. Let's see so we're looking at potentially having an agreement with the state by spring of 2023. So essentially we're looking at late 2025 at the earliest for shovels in the ground for that part but that'll be an exciting, exciting project we hope fingers crossed that we get it. Thank you. Thanks Carol. Any other comments or questions from the board. Yeah, that's I had some comments that's great about the grant absolutely Jen really glad to hear that for MLK park and welcome to our new assistant city manager. They're welcome to stop by our meeting anytime. And I did have one question on on an event that occurred there was there's been a few events with the her and hub community project. I don't think that we were included on that it might have just been in like general city communications. Can I request that we get added on to those those updates. There's something a few days ago. Down in Roseland like a community meeting on that so we'd I'd love to be kept updated and because there is a wrecking parks component to that course so yeah. Absolutely yes we can definitely make sure that you get those invitations when there's the that public process and we'll definitely be keeping you up up to date on what's happening. Yeah, I just thought I'd jump on sorry we didn't get that information to you ahead of time but yeah, Jen said we'll make sure we do. I did go by. It was at Roseland University prep this weekend, and I did swing by. And Roseland University is a contract I don't know the right word to use it's a consultant is probably the right word to use that's helping do the community engagement. And it was really impressed one it was a good turnout out there and Roseland and really got the community engaged, and also really impressed with the different ways that they were gathering information. So you could record a video of saying you know what you think this hub should be to represent Roseland, they had designing tiles that kids were doing as an art project they had a big map of the area on the ground to you know what is important to Roseland and what are kind of like, you know the features that are here in Roseland that that were proud of. They had another one to help like design what some of these facilities look like and what they should include. So I think it's a great start to it and as Jen said we'll definitely get get more information to you as there are there are going to be multiple outreach events with the community. Great. Thanks Jeff yeah I heard it was a really good turnout so bummed I missed it but hope to get to a future one I know there's a lot more meeting the long process so great keep us updated I appreciate that a lot. So moving on to agenda item seven so this was something we added a few months ago I think we've only done it maybe once or twice so this is our board member reports. So this is where we want to ask each board member for a brief update relevant to something on wrecking parks. You know if you had a good experience there or something like that and remember I tried to challenge folks to go visit a new park every month and report back. So, let's, let's go ahead do you, we'll start with Steve vice chair Spellman do you have a report this month. Not so much on the parks I guess I visited all the parks a second time, which is, I'm probably the low person on the total poke I'm sure every one of you have visited all of your districts parks multiple times, but I had an interesting meeting with the county and the city regarding the trail that's proposed to run from Sonoma to Santa Rosa and going through Oakmont and into the antidote park. It's probably a while and coming but and there's a few property owners that seemed like they may be less than cooperative but maybe in the long run. And have this wonderful multipurpose trail running the entire length of Sonoma Valley. That's exciting great update Steve thanks. Guido, do you have an update for us this month. The, I've been visiting the Southwest Community Park quite frequently I go by in about five six times a day. And the, I've talked to a number of people that are there that place is packed every day and every night practically. Sorry for my cell phone. And we definitely need to get some better parking in there for those for those people as well as we've got to get better sidewalks on that side of the street. Going down to Dutton, because it's a lot of kids walking up and down they got to walk in the grass because there's no sidewalks in that area, except in front of the park. But anyway that park is it just, I love it go going by there and seeing it just mobbed and people parked all over the place so we got to get a little bit better parking going in there, but everybody seems to be having a good time in there. And the only comment that I've heard was, they needed more, more area for the little kids, because the parents go in there and they play ball and soccer and whatever. And they need a little more room for their children when they, so they when they're playing the kids have a better place to a little more area to play. I appreciate you talking with folks who use the park we know that's that's excellent and you know you can always encourage them to send those comments to the city to so let folks know that we want to hear that. And it's also later on we're going to see the conditions assessment so that's a good next step and getting the improvements for the park so thanks for that. Yeah, Chairman Logan, if I could just finish. Yes, go ahead. I'd like to get that report that you had mentioned earlier for the real the. What was it? Turn Avenue or the community park thing for Rosalind that you were asking for. If I could get a copy of what's going on there too. Because I'm, I'm, you know, in the Herna Avenue area there. Jen or Jeff would it be possible to send that out to the whole board. Yes, we can send you all the upcoming meetings that we can find one that works best for you. Good, thank you. Yeah, thanks Guido board member Cruz you have a report this month. Just a little one. So with the senior expo that happened at the family center, I was unable to attend that and table for my day job disability services and legal center but I did have two co workers that stepped up and were able to go provide outreach there so they they were able to connect with a lot of seniors who we can provide direct services. Yeti battery packs if they didn't have Chromebooks just connecting them to services so it worked out really good. And then I bicycle I use my local area, family park, the trail. I haven't seen anything bad so nothing, nothing bad to report. Thank you. Great. Thanks for that. Carolina, do you have a report from this month. I live up the street from Howard Park and I haven't been there for a while but I, I have noticed a collection of RVs that park on the street in front of the park. And I kind of watch that. And it doesn't, it didn't look like the park wasn't all affected by them. It was fairly clean around their RVs. But nobody seemed to pay a lot of attention to them in the in the park itself. It's a little bit of a concern to me, and I've talked to some of the folks about it. But I'm going to keep an eye on it. And the second thing is I'm going to tag in with a merit awards I'm going to give it one more shot. It's going to be September. They're coming up. They're going to be September the 19th. It will be at in the Finlay auditorium. So we'll be able to have an audience. We've had some great winners. We're right now writing scripts and, and getting people's pictures and etc. And if possible, I may be able to remind you again. That Jen probably will. So yeah, but so that's my report in my, my little add on. Thanks. Thanks for leading on the merit awards. Good to recognize folks doing stuff in the community. Thanks for that. Carol, do you have a report this month? Thank you. First, I'll go to Juilliard Park. I was able to attend so far only one of the Sunday concerts in the park. And it was a lot of fun. Again, hot as always, not as many bodies as pre COVID but lovely to be back at Juilliard. It is a wonderful use of that space and also a wonderful blending of wreck and park so hats off for that one. Gosh, it's been so long since we've been here. I, I will just default to the rural cemetery, which is where I live, and give kudos to park maintenance and the city tree contractor out of Berkeley. They took down a huge cypress tree that boggled the mind for how they didn't shut down Franklin Avenue at all. But they did a tremendous job. They were kind. They were courteous. For a contractor instead of city employees, just a huge shout out. I think it's professional tree services out of Berkeley. And everyone on park maintenance staff was phenomenal in communicating with the volunteers who take care of the rural cemetery for what was going to be done so that we could keep our neighbors at the preschool informed and the preschoolers were fascinated by the whole process that when they picked up with this huge crane, this huge piece of tree and simply cut it and had it in the ground silently in 15 seconds, it was just mind blowing and not leaving the rural cemetery. You guys can be the first to know that the county eucalyptus tree project is starting back up right after Labor Day, and I spent the afternoon handing out flyers to the businesses and neighbors adjacent to the property so that something that is going to be a disturbance to the rural cemetery neighborhood, at least people know about it in advance. At least we have worked for the rural cemetery. We have lamp light tours coming up the middle of September which are sold out. If you are familiar with the rural cemetery and you would like to attend we still need a couple of tails and tails shepherd groups through the dark to the various vignettes. That would be for Saturday, September 17. And if you are interested I can connect you if you know the cemetery and are interested I can connect you with the volunteer in charge of that. My apologies for being so cemetery centric. No apologies needed. Thank you that we always want to cemetery update. And that sounds pretty cool what they were doing out there so good work, keeping it up. Thank you for helping out there a lot too, Carol. It's an important place. Okay, and then my update for the last few months. Yeah, there's been a lot so I'll try to keep it brief went to some of the park clean up. Last one was a galvan park and that was good. We had a pretty good turnout, including one of our city council members Diana McDonald slinging snow cones she loves doing that. She's she's she's committed now she's our snow cone slinger. And so that was good. Then I also did go to the playoff game from scuba divers and they won go scuba divers. They did not advance after that sadly. But it was really fun to be out there at Doyle and to see that. So good job everyone involved with that I saw Jeff out there. So that was cool. And then my two parks that I visited the last few months for the first time with live Oaks Park. And also Peter Springs Park. So they're both definitely well used by the neighborhood. And good to see those those parks in the middle of a lot of houses and being well used. All right, so that ends our board updates for the month. Logan, if this is Steve, if I might amend my comments just quickly. I visit jeweler park every week. There's a five month tournament going on with the Sonoma County Bachi club. It's Monday through Friday from five to sunset. They're about ready to end this five month tournament and on September 11 ominous date will be an 8am to sunset playoffs. So folks would like to see some of the great Bachi players in the county. So please come to jeweler park and enjoy yourself to bring some refreshments and have some fun and watch some good players. Thank you for the amendment. Thanks Steve. Yeah, I was literally just there a few hours ago enjoying and I see admiring how well kept those Bachi ball courts are it was impressive. So yeah, thanks for that. And that sounds like a lot of fun on the 11th. So if we don't have any other amendments, we'll move on and you muted. Sorry about that. Thank you. Shelly was muted there for a second. All right. Thank you everyone for your reports. We're going to move on now to our next item, which is 8.1 the parks condition assessment and prioritization report say that five times fast. Emily and our parks planner present an update on the parks condition assessment and prioritization report funded by measure M. Remember that's our sales tax member measure that our voters passed a few years ago, and we still have a lot of funds to spend. So Emily, please take it away and tell us more about that. Good afternoon, members of the board and Emily Andrew, and I'm excited to come before you today to share the final draft of the parks condition assessment and prioritization report. Long title but hopefully it is more descriptive than it was when it was just parks and parks parks prioritization report. Next slide please. Our agenda for this presentation begins with a review of the measure and parks for all tax measure and how the park condition assessment and prioritization report fits within the larger measure and project. Then I'll turn the presentation over to calendar associates to discuss the report in more detail. Next slide please. So as you've heard many times, but I'm going to say again, the measure M parks for all is a one eighth since sales tax, collected to support Sonoma County's regional and municipal parks. The tax provides dedicated park and recreation funding for 10 years. And as the largest municipality in Sonoma County, the tax measure provides Santa Rosa with approximately 1.9 million annually for capital improvements maintenance and recreation programming. This funding must enhance, it may not supplant or replace Santa Rosa's current parks, recreation and maintenance funding. Next slide please. As you may recall in September of 2019 City Council approved an initial and long term priority plan for spending the city's measure and dollars. The initial plan contains three priorities for the first two years of measure and funding. You can see those priorities here. One, repair the city's fire damage parks and redway landscapes. And as Jen mentioned in her director's update, these are ongoing projects with construction anticipated to be complete in 2023. There's also priority to develop and implement a citywide community outreach plan that was completed last summer. And the feedback received from the community, guided the strategy for grouping funding priorities into the three categories of capital improvement, enhanced maintenance and fuel reduction and enhanced recreation. And with dedicating funding to each of those categories. If you recall that was the 504010 plan that you recommended to count for last September. But today's presentation focuses on priority three, consultant recommendations for deferred maintenance and overall recommendations. Next slide please. I want to apologize for any confusion that may be out there about what staff has meant between deferred maintenance, deferred maintenance project and parks conditions assessment, prioritization report. So I'm hoping I can provide some clarity today. Again, in September of 2020 by putting out a request for proposal, so that we could hire a consultant firm to provide recreation and parks with these three things you see on the screen, a condition assessment, a deferred maintenance analysis and project clarification. And we wanted to see those three elements encompassed into a final product. And that is the parks condition assessment and prioritization report. I just want to talk a little bit about what each one of these elements is, hopefully for clarification. For the assessment that really asked calendar staff to go out to all 85 of our parks with like a checklist of all the potential amenities that could be in each part. And they had to check off which amenities appeared in each specific part, as well as observe and make notes on the condition of each one of the amenities in each one of the parks. The next step is the deferred maintenance analysis. And that built on the condition assessment. So then, Kala had to come up with a ranking system in order to compare the condition of park amenities across the entire park system. The condition assessment established that an amenity is in good shape or bad shape. The deferred maintenance analysis provides a scale from one to five to rank the condition of each amenities. And then looked at the amenities in each park and added them all up to get an overall ranking for each individual park. So then the project prioritization uses the park rankings that came out of the deferred maintenance analysis. To understand which parks have amenities that need attention right now versus ones that can wait, or that are new and we don't have to worry about those for hopefully many years to come. But this work will help both recreation and parks staff to prioritize our work and the funding that we have, and that includes the measure and funding into the future. I also kind of, I wanted to point out that unlike a facility condition assessment, which is a common assessment that's done in the industry, where it has very pretty standard procedures and methodology that a park condition assessment is kind of its own animal it's very rarely done, and there's not a lot of examples out there. So calendar associates in dialogue with the city had to create the procedure and methodology that make up this parks condition assessment and participation report. So it was quite a process. You know we started this in March of 2021. Actually getting down to the work. Next slide please. Before I turn it over to Grant I also wanted to talk about what deferred maintenance is, because I think it's, it's not very straightforward. So we're looking at deferred maintenance as work in our park system that is put off or put on hold do school lack of resources and lack of resources can be time it can be money or it can be manpower. So what you see on the slide are examples of deferred maintenance items that can be found and are found in the center in our park system. But specifically I'm going to talk about the photo in the top right, showing the patch of dry turf on sports field. The dry patch likely indicates that the irrigation for the turf is either broken or not functioning properly. And although it was noticed and noted by park maintenance staff. They may not have fully investigated it or appeared it due to a lack of resources. Again that time money or manpower. If the irrigation continues to go in a draft until the graph dies, then both the turf and the related irrigation will need to be replaced, which in the end costs more in staff time and maintenance budget, then being able to address the irrigation issue when it was first seen. So these deferred maintenance items exist throughout the park system, and staff is very much aware of the issues and just really unfortunately lack of those resources to be able to address them right then. This project is really given the city the opportunity to hire a third party to look at the condition of all of our parks and a holistic and objective way. And to come up with a ranking system to compare the condition of the parks, determine to determine which are in the best shape, and which really need our attention. We've had the pleasure of working with Calendar Associates Landscape Architects on this project, Grant Long, Brian Fletcher and Kelly Kong. And today, Grant will present the Parks Condition Assessment and Prioritization Report, as well as explain the process that the project team has taken to develop a ranking system to objectively evaluate the condition that centers parks. And I would like to note that the ranking system has been refined based upon the feedback that the board provided in December of 2021. And the project team asked the board that during this presentation to please kind of keep in mind that what we want from you at the end is your thoughts and feedback on the overall report. We'll take that feedback and we will incorporate it into the final draft of the report, which will then be presented in two city council later in the year when we give our annual measure and update. And with that, it's my pleasure to introduce Brian Wong. Thanks Emily. If we can go to the next slide please. Thank you so much to the members of the board. For your time today, my name is Grant Wong and Calendar Associates. We are the design consultant working with city staff on this project. Just want to start out by providing some background on this project. So as Emily mentioned, this is our second meeting with the Board of Community Services. We met previously about this project in December of 2021. So it's been a bit. Since then we've made a lot of project progress on this project and a draft final of the report has been completed. So today, in addition to presenting the report findings, I also just want to make sure I provide the full context of this project to remind everyone the process we went through to develop our results. As Emily had stated previously, the city recognizes deferred maintenance as one of the three priorities for the first two years of Santa Rosa's measure and funding. So to reiterate deferred maintenance is regular maintenance practices that have been put off due to lack of resources. With these deferred maintenance items occurring across the park system we recognize that improvements are needed to bring the parks up back to a standard that provides value to the community. Funding sources including the measure and parks for all fund, make it possible for these improvements to take place. As Emily had identified the example photos on the screen here depict some of the deferred maintenance needs that the park system has so addressing these needs is essential to provide a usable and enjoyable park system for the community. Next slide please. So project goals the primary goal of the project is to provide a ranking for all city parks in order to prioritize the allocation of funding for park improvements. The process and the results of our report is to identify which parks are most in need for new improvements. So by meeting this goal. This report will be a tool for the city to help make decisions on which parks are in most need for improvements and therefore how the funding should be distributed. Next slide please. Next slide is our process to develop the report. So first of all we just visited a couple sample sites out of the 85 that we ended up visiting just a couple sample to perform our initial conditions assessment. And also number two to develop ranking methodologies we had to come up with methods and approaches on how we're going to actually rank these parks. So that's our first time coming to introduce the project to the Board of Community Services and to receive your feedback at that time, based off of the sample data that we gathered during those first two steps. Following that meeting we visited and then perform the ranking on all the sites, and then we proceeded to prepare a draft report which we have prepared today. And today we are presenting the report to the Board of Community Services, and following this meeting will be finalizing the report. Next slide. So our goal is to provide a ranking system for the city's existing parks. So the question to ask is how are we assigning a numerical ranking to each park. And what criteria is that going to be based on. So on the screen you see six categories of information that we're using to evaluate the parks. Four categories on the left hand side will be used to give each park a ranking. So those four categories include the condition, the recreational programming, the play value and accessibility. On the right hand side are just two supplemental categories that won't contribute to the ranking score that a park receives, but it's still valuable information for the city to use as a planning tool. So those include the approximate lifespan of the park and the park amenities, as well as the cost estimate to replace that element. Next slide please. So part of this project also includes evaluating a select number of roadway landscapes within the medians and frontages. This assessment wasn't an exhaustive assessment of all the roadways, but it provides the city with a sampling of the various conditions found across the city. So you'll notice that three categories under the priority ranking on the left hand side have been removed and that's simply just because roadways don't have record recreational programming or play value. Or any ADA reports, accessibility reports. So the ranking of roadways will be exclusively based on the condition. Part of the report we will still provide the supplementary supplemental categories, including the lifespan and cost estimate for each roadway landscape. Next slide please. So in light of all of these ranking categories, the condition assessment was a primary part of the project process, which included site visits to each park and the roadways that we reviewed and rating the park's existing assets using an established criteria that we've reviewed and agreed upon. We had a numerical rating system with detailed descriptions for each of the park assets we would observe on site, such as the examples on the screen include surfacing, playground equipment and natural turf. These are just a few examples. So during our site visits we would rate each park asset based on how they match the criteria. So for example for looking at the surfacing column. So for example asphalt surfacing in the photos you can see if we evaluated it to be nearly new, had very minimal to no cracking or lifting that would be rated a five you can see at the top of that photo under surfacing. So to asphalt surfacing that had substantial undulations with tripping hazards that we thought created safety concerns would then be rated a one you can see that example of a parking lot asphalt on the bottom of the page there under surfacing. So going through each park we assigned a condition rating for all the park amenities, which then added up and translated to the park's overall condition ranking. So to establish an overall priority ranking for each park. We used a weighted average of these four categories that you see on the screen. So you'll notice that the majority of the priority ranking is based on park condition you see in the orange color 70%. So the park condition ultimately drives the level of need a park has for new improvements. The other three categories really help determine which park should be prioritized higher, especially when comparing parks with a very similar level of condition. So you can see those other three categories carry 10% of value to the overall priority ranking compared to the 70% that the condition ranking contributes. So these other three categories are recreational programming of recreational programming ranks parks based on the level of programming it's involved with so it's a representation for the amount of programming use that parks are receiving. Examples of program uses include youth sports leagues, reservable picnic areas and summer camps and many more. Another category is play value so play value is a category that prioritize parks that provide active uses such as exercise and recreation. So these types of activities were identified with the city in order to prioritize prioritized amenities that frequently experience more rigorous use and therefore accelerated where we're at. And the final category is accessibility. So accessible design is a standard that's established by the Department of Justice, and it includes requirements for facilities to be accessible for people that have disabilities. So the way we evaluated this one was by using existing accessibility reports. And when we are on site doing our site visits, we would verify if the deficiencies identified in the reports have been addressed at the park, or if it remains deficient. Next slide please. So now that we reviewed the process of how we ranked each park. I want to dive into how we compile this information into the report and how the data is organized and presented so that the report could be used effectively. So this is just a table of contents of our report we start out with an executive summary just to provide a brief summary of what the report is about. Our introduction in our process really highlight what we just went into the process, the ranking system, how they all work and how parks are actually ranked. The bulk of the report is really chapter four and five four is the park ranking chapter, and that has essentially a cut sheet of every single park that we evaluated and the results and the data of the ranking system that we were able to apply. And the analysis chapter was different ways in organizing these parks and viewing these parks now that we have an overall priority ranking for each one. And then we wrap it up with acknowledgments as well as appendices. Next slide. So as I mentioned before chapter four, I want that to be our primary focus it's it's park ranking. So we divide this chapter into seven different sections, which includes six of the park types that the city has already established, as well as the roadway landscapes. These categories include community parks, neighborhood parks, open spaces, public gathering areas and plazas, special purpose parks, trail parks, and finally roadway landscapes, all of which are currently maintained by the recreation and parks department. So within each park type in the report. We are ordered alphabetically. The intent behind this is to organize the report in a way where city staff or board members or the community could easily navigate through the report and locate the park that they're looking for or looking to evaluate. As part of this report we evaluated 85 parks and over 50 roadways. So an intuitive approach in navigating the report was a really important aspect. So as I mentioned previously this is just an example snapshot of one of our parks summary cut sheets we're using Juilliard Park here just as an example. I'm not focused really on the results of the data just how the report is formatted and what type of data we're sharing and providing within the report. So it's a two page spread. And this same format is provided for each of the 85 parks we evaluated. One of the elements that we see on the page is of course the park name, we provide a site map of the limits of the park. We have a couple details including what park type it is what quadrant it is how big is it, the address, and then we have some photos on the bottom. The data we're providing is the written summary on the left hand side, which really just provides a narrative on the data that we found the condition data and all the other ranking categories, and summarizes the matrix we have on the right hand side. So the ranking matrix you see on the right hand side provides the results for each of the ranking and supplemental categories for every single one of the park's amenities as well as the overall park in total. The cells you can see are color coded to easily identify the level of priority for each amenity. And then the weighted average of the overall priority ranking is located in the top right hand corner. So for example, Julia Park has 2.8. This is the number. This is kind of the final data point that we're coming with after all of our analysis. Next sheet. Next slide. And this is a summary cut sheet just for the roadway landscape. So the information provided for roadways is condensed into one sheet, just because the limited number of amenities that are typically on roadway landscapes, as well as the limited ranking categories that are available for roadway landscapes. So the format is very similar to the park sheets. So a comparison of the roadway landscape condition can be made easily between multiple sites. Next slide. So in chapter five, which is our analysis chapter, we used all the ranking results from each park to further analyze how they compare with one another. So we looked at ranking comparisons using different types of organization, such as ranking the parks from highest to lowest across the entire city, or we would rank the highest priority parks within each park type such as only neighborhood parks, or only trail parks. We also provided the ranking of all the highest priority playgrounds, sports fields and sports courts within each quadrant. So this is a list of a couple of the analysis that we did after we were able to get the results of the priority ranking for each park. You can see playground analysis highlighted just because I want to use this one as an example of some of our findings after doing this analysis on the next slide. So if we can go to the next slide please. So in this analysis example, we look specifically at playground condition at parks within the Northeast quadrant. So that's just an example of how we can use this data. We can kind of focus on location. We can focus on specific items or specific park types that we're looking at. And then we can compare across the board, you know, which out of this group is the highest priority and most in need for improvements. So taking all the parks within the Northeast quadrant that have playgrounds and then ordering them based on condition of the playground from highest to lowest priority. So our result is we identified that you can see on the screen Rinkin Valley Community Park, Oak Lake Green Park and Brush Creek Park have the highest priority playgrounds in the Northeast quadrant. And remember when I call something of the highest priority. I mean, I mean the condition and the ranking is the lowest so therefore it is the highest priority in terms of its need for improvement. And if we can go to the next slide. At this time I'll turn it back to Emily to share the next steps for the project. Thank you, Grant. So as I mentioned early on, the next step is to hear from the board and then take your feedback in as well as staff feedback, as you could see in that presentation, the title of the report still said parks characterization report. And so we have provided our feedback to calendar and associates and then we'll take your feedback and don't hear that and incorporate that and create a finalized report. And then at our next annual measure and update city council, we will present the report to council. And then after that we will start prioritizing. We'll start implementing implementing our projects measure and project. Yes, so. Next slide please. So now we would like staff would like for the board to discuss the presentation and your reading of the report and give us any feedback that you have, and we'd be happy to answer any questions that you have as well. Next slide please. Thank you so much. Great. Thank you. Thank you, Emily. And thank you, Grant. That was really a good presentation. Thanks for coming back again, Grant. And doing that. And so before we get, let me just explain the format I'd like us to use. So right now I'd like the board to just ask technical questions. And if we have any public comment, we're going to go to that. And then after that we hear from the public provide your opinions or comments that you would have so let's start first with any technical questions for Emily or Grant from board members. Go ahead and raise your hand virtually or physically if you have any questions. Go ahead Carol. I'd be more than happy to wait if anybody else wanted to ask some questions or of course I'm always happy to just kick it off. Okay, please get off. So just from my point of clarification and disclaimer this was an awful lot of information to even glance at. There are more than 500 pages between the two documents that were supplied. Grant, thank you so much for using less technical verbiage this time it made me much more comfortable processing. Thank you for that. The larger the number the larger the overall priority ranking number, the greater the need, the greater the urgency of for ranking is in more need than a one so far so good. Yes. Okay, I'll grant. Are you going to answer that. Yeah. It's time to process for me as well. The, the lower the number to hire the priority. Right, I believe that's the opposite of. Okay, something that got one has more needs in your assessment. So the smaller the number, the greater the need. So essentially that ranking system was based off of our condition so if you think about it in that mentality it makes a little bit more sense when you rank something a lower condition as in a one. It is in poor condition, and therefore is a higher need for improvement. Thank you for that clarification. Absolutely. One thing I'm hoping to get well two things I'm hoping to get one is a yes or no question. And that is, as things are dealt with. Will this report and when when did you complete your, your study was it last year. It was actually still in the process. So we created the draft report, just a few months ago at the earlier part of this year, and we've been refining it so we were the project isn't fully 100% complete. Great. So, when it is finally turned over to the city, because you're a contractor right eventually you're going to turn it over. So how will the city go about going in and updating this data, so that is not static so that it's a live process, because really, it's the city's use it's Jen's use and park maintenance and budgetary. These are the people who are going to dig in and really make use of this. So, what's in place for them being able to keep this a living document. And my final question is, I'm hoping that somebody on staff can take one of the parks and I was thinking Peter spring since that's something that Logan you went to recently and we had a member of the public way into I was hoping somebody from staff who will be in this document can go to the Peter Springs page of the report and use that as an example of the information they'll be able to garner from your document. Thank you. So it is the intention of the document to be a living document. There is a page in the introduction section at the very end of the introduction section, I believe. It's a little table for us, the city for we intend to update it at some regular time, either every two or five years. And so that information would go into that table saying we have update we have reviewed and updated the information that calendar is going to provide the spreadsheet of data. And that goes into, if you look at the appendix, each of the parks has each of its condition ratings for each amenity. So we will have that data to go through an update. So like the Colton Creek playground one of them was replaced. So that happened in 2022. So that then goes to a five, right, from whatever it is now a two. So that will then funnel into that spreadsheet will update the ranking, but we would have to do that for every part. And we haven't decided how often we would do that, but it will need to be either over the two or five years. Staff can go back in and do that. Thank you for that. So in an ideal world, the missing swing at Peters, Peter Springs Park. It got fixed next spring. Let's say that wouldn't be that data might not be updated in this report for two years. Is that what you're saying. I mean, we would know it internally, but it wouldn't be. Yeah, the document wouldn't be updated with that information as soon as the swing is fixed. And it was not that granular. So the swing is part of the overall playground. And so when the playground is replaced, then that ranking would go up. That's the best way way to explain it, but that I hear your question. And, you know, maintenance would make that sort of prepare, and it would be in there. I think it's part of their budget. And I'm not. And I don't know, Jen, maybe I would answer how the capital improvements budget and the parks maintenance budget lineup at the end of the year. Yeah, it's kind of that kind of question. Excuse me. I'm going to say, I think you did a great job, Emily. It's really just looking at kind of the big picture playground. And while Grant and his team went to that granular level to look at the conditions of the playground. Our updates are going to be more like, okay, this park was completely updated in your whatever so we're going to add that to the prioritization report. For instance, the business and strategic plan that we use here, I have a thousand little flags and notes all over it and I don't want anybody to touch it because it's really great information and that's where I keep that granular information that we can use every couple years to update this. The calendar has done an excellent job of thinking ahead of that so that we can add those things as needed at the higher level, looking at just the playground itself. Thank you. I'm hoping at some point we can go through, say one of the smaller parks that we are familiar with. Thank you for the Juilliard that was great but maybe one of the neighborhood parks and really look at the information. You can help us see how you're going to use it because it looks like this report is actually for higher level staff, not really for public, possibly not. It's not that it's not for public consumption but that we don't really know how to use it, but you're going to tell us how you're going to use it. Great. Thank you. Yes, it's definitely a working document for staff. Yeah, well, Carol, let me, I think that is a good suggestion. So let me just ask, are you, do you want them to show that public facing one that has like from the public report or were you asking about the more granular one with the table. I wasn't. So, I only know the one that we're seeing, and as a member of the public. I would like to know what the city is going to do with this project. It's more than a report. It's a lot of work on what they're going to do with it because it probably cost a decent amount of measure and money and I just would like to know how it's going to work for the city. That's all. Well, sorry. So I'm just trying, I'm trying to clarify. So there is in the prioritization report there's like the more general one are you talking about that Carol that you want them to go through or the one with all the individual numerical values ranked. I'm currently on my other screen is the measure and report, and then I know there's also the prioritization I do not have that one open. I'd be happy to look at whichever one would give me as a member of the public just more fleshed out information on how this report is being used by our city parks department. Yeah, is that possible. Emily or maybe Shelly to bring up that page sorry it's page 124 of the document is it possible to just bring that up and then you can kind of like go through all the elements in it. Is that easy to do. We can do that in just a moment. It's going to take us a minute to look it up. Thank you. Okay, and that wasn't that part of the attachment so that's okay right Jen for us to be looking at that individual. Okay, she's making sure. Yes. Yeah, no we didn't we didn't want to get that granular because we've seen feedback last time is too much too much information but we're happy to go over it. Can we do just the one part let's just do the one Peter springs is tiny it's pretty small, small but mighty so let's check that out if we could. Of course, of course. That's a good question that you asked Logan if you wanted to see the cut sheet like the pretty cut sheet that grant presented on Juilliard or if you wanted to go to the appendices and actually see the Peter springs like all of the numbers for every single amenity. I'm not going to make us do that. But so the more public facing one like Carol said we're, you know, the average resident. What are we looking at and what does it mean. You guys to question correctly. So yeah, okay great thank you. There it is. So I guess I'll ask the question then or Carol if I didn't get it correctly. Yeah, if we could just go through this and explain it grant or Emily what we're looking at. I was wondering if you could if we could view it the pages side by side if you go up to view. And grant remind me how you get there. So we're looking at view, either side by side view, or. Yeah, now we're looking at it's okay we can go one page by one page because now we're looking at the previous project as well, instead of the next page so let's just look at Peter springs on a single frame, and then we can jump to the next page as well that's. Yeah, so these two. Yeah, on the first one, and then, and then we can move on to the second. So I can describe a couple of the elements that we're showing here. If we can go back to the previous. Just one sheet back, or maybe it's one sheet forward I think one page one page ahead page 124. There we go. Okay, so this is Peter springs park as I mentioned before it's a two page spread so we'll jump to the next page after the information that we're providing here. Really is all the data we that we collected and it's really to inform city staff or whoever's reading or viewing this. What is the overall condition remember condition was the 70% it's a it's a really big part of this project, but also those other ranking categories and what this park ranks up to in terms of a priority element. The reason for this report on a more higher level is if we're looking at multiple parks or all the parks within this neighborhood within this quadrant within the city. Where does Peter Springs Park fall in the in the comparison of priority that that really requires and is in need for improvements. So Peter Springs. I believe the next page will say it's a 3.1, but there's a ton of parks dozens of parks across the city or even close by in this neighborhood that are ranked 2.5 to 1.8. Then maybe Peter Springs isn't the highest priority for the city in this area. So yeah we can really just focus on I think the most important part is the ranking matrix the summary that you see previously was really just this ranking matrix of verbalized so you wouldn't have to study each cell it's just it's a little bit easier to understand but what this ranking matrix provides is we've categorized different amenities for all the parks in general. So we've brought up the amenities that show up at Peter Springs Park so there's a lot of general amenities general amenities are really not really focused on like a single playground or sports field they're just you know all parks have a general level of amenities included that categorize this location as a park. The furnishings the landscape the trees. The one specific amenity that this park does have as we can see in in maybe some of the photos here or even the overall aerial image. It's mostly just a natural lawn but one specific amenity is the playground. So I know the playground was mentioned before on the call, you can see the playground is ranked low it's ranked to so the condition is relatively poor two out of five. It's a primary number that we focus on, but it doesn't. There's other categories of information that contribute to the overall ranking for the playground. So record recreational programming there is no programming or programmed uses for the playground, unlike maybe an area that has a summer camp or a reservoir picnic table we designate those as programmed areas so that's a five five to remind you it's it's flipped so five means low priority. Play value for playgrounds are ranked one across the board just because playgrounds are such high touch elements they they were really fast they're used really often. And there was some accessibility items flagged for the playground in the reports that we reviewed, and they were not addressed when we visited the site so that's why the under accessibility. It's ranked the two. And then we have a general lifespan and cost estimate for these items. That's really what you can look at in terms of each park. If this park had maybe a tennis court a tennis court would be on there as well. All these general elements or general amenities just relate to all the miscellaneous areas of the park outside of the playground. So the field and the walkways and general furnishing spread out so we put a ranking on those as well you can see across this board probably general furnishings is pretty low. I assume just the age of the park maybe there's some benches and trash receptacles that are relatively beat up in low condition. So that's what that's representing. So you can see all the areas highlighted in red really bump up the need for improvement. It highlights those specific cells that make it a high priority item. Let me know if that summary made sense or if you have any questions. Yeah, Carol did that answer your question. Grant, I will have questions till the cows come home. But I'm not going to do them here. My real questions are, is this sheet we're looking at now something that city staff because you're eventually going to go on to another project and this is going to be an Emily's court. Is this what Emily needs to move forward with her discussions with park maintenance or park planning. This is the base sheet that she'd be working on but she would go way further into the the appendix matter that we have this is the front facing and three point one. That means nothing to me but I assume in the grand scheme of things that's something that the city can use in their assessment level. Right and the numbers. Did you try again. So yeah, the numbers are really meant for comparison. They do have a lot of formulas behind them. And those are that methodology has been talked to with the city with the with the city team and reviewed and agreed upon. So I think it's it's important for city staff to understand where those numbers come from but after they're established. It's really used to compare to other parks. But yeah, we'll be turning over all our working files to the city. If they want to update individually or over time. Maybe within a set number of years, a couple of the parks have received improvements and it's time to review those and go back to this and update their numbers. That's what that process is for. Finally, and in the close city team is very familiar with how we got these numbers. And I agree with you at first glance is a lot of information. Amenities wise, a lot of different amenities we're looking at a lot of different categories we're looking at and then we have just these numbers that that don't mean anything on the immediate glance but we try to humanize that data a little bit, adding the color coding. Unicating that, you know, red means it's a high priority green means it's it's a lower priority is fine for now. And that's what city staff needs to really compare parks to see which ones are more in need of improvements and funding and how to really plan for the year and the projects that are coming in the future. Thank you for that. I have one more. Comment. I spent my career in publishing. We have a difference in park levels in the city of Santa Rosa one is community park one is neighborhood parks specialty parks. You have priority out of 50 community parks this is number 28, you don't mean community. As a community park you mean community in a different way. This is on page 124. This is page 19 car light road needs to change throughout the report that's just an error. It's, if you go to the community parks section it does say priority on 50 community parks if you go to trail parks as a priority out of X number of trail parks. So this is something that will be changed in the final report. Thank you for that. That is a sharp eye Carol good work and an excellent question and thanks for having us go through this specific park. Great. So do we have any other technical questions from board members so remember technical questions now then public comments then we can give our, our thoughts. Okay, I had a few questions. So in that in the beginning Emily there was also the deferred maintenance analysis. Is that like a separate document or is that folded into this how did, where does that come out of this. Yeah, it was just kind of start with the condition assessment it gets more detailed with the deferred maintenance analysis and then he gets been like the analysis section of this report is the parts prioritization kind of. They're like building upon each other. But granted like condition assessment and deferred maintenance they're very similar things right because you're going at how great is this playground is it in great shape isn't in terrible shape. And then if it's in terrible shape, then deferred maintenance has been happening right. We haven't been able to keep that playgrounds up to, like if there's a put that swings missing at Peter Springs then we haven't been able to replace it either because of time or budget, or manpower. So that is a deferred maintenance item that contributes to the condition of that playground being lower. Does that make sense. Okay. Yep, it does. And then suggest that I wanted to clarify the presentation schedule so this is the last time we're going to see this is at BOCS and then at a future council meeting it goes to them as a final report is that how it's going to work. Correct. Okay. Okay, got it. Well, this, if you've gotten this far, how will this be presented to the public is there going to be like a paper version sitting at the desk at Finley. Or is there like an interactive version how is how is this going to be public facing. My turn that question over to Jen actually. Jen, go ahead please. Okay, yeah we will, we have, we have several documents available for the community we can keep this continually updated on our website. So it's always available. And certainly people need paper copies we can, we can make that happen. There was a small, there was a small charge but either either way we can print a couple paper pages of it, but electronically it's easy to view. Um, and so there will be, I guess, maybe it's not interactive but there'll be like a live version so when those numbers change or, you know, you put in a new playground. I guess it's not being ranked again so how would someone know that it changes its condition. Well the goal would be when we go through and at whatever that timeframe is, two years, five years, 10 years, I don't know what the time frame is we haven't gotten that far yet with discussing that but we would go through the, and do the assessment across the park system again. And then update the numbers and that would change the overall park ranking for each park. And then we would go through and we can do the same analysis that are in this report to see okay now where are we, which are the highest rate playgrounds which are the which parks need to be fully revitalized redeveloped. Is there a way maybe this isn't valid to compare parks is there a way to compare them like side by side in that. So I guess it's just a PDF online so is there any sort of like interactive way to compare things. No, no. Okay, I don't just thought just a thought like if someone wants to know this baseball field versus that one or whatever but okay. An analysis for sports fields and sports courts and playgrounds because we did want to look at those elements that people are in the parks using very regularly. Okay, those analyses are in that section of the report. And you can. Citywide all of the parks those are ranked as from highest need to lowest need. But yeah definitely spend some time with the analysis section and if there are other things that you know, the way that the way that calendar is laid out the data, I think that it should be straightforward for staff to be able to pull reports. You know if you have very specific questions or analysis that you want to see that we can run. Okay, great. All right, do we have any other question Carol you have another question. Yeah, sorry, Emily point of clarification. I asked if this was a living document. And to me that kind of implies that can be updated I kind of now heard you say well it's not really a living document, but we'll give it a sibling in a couple of years to compare a new version a new analysis will be done from scratch in several years did was that a misinterpretation of what you said. I'm going to tell you we need to work out the details you know we're finalizing the report and then we need to figure out okay so how do park maintenance park parks planning and recreation work together to make sure that when we make changes to the park or when recreation as a new program or a new camp to a park that all those things are going to change where how a park will rain. So that is something that we're going to have to work through I do think that we have a good base of information, a good data set I guess that calendars but together that will allow us to do that. So we will have to figure out the mechanics of that. Yeah, what I what I'm hearing is a work in progress, and that's certainly to have a living document. I do have another question I've gone to the ranked by priority ranking neighborhood parks page, which is page 55 of the measure and report document. So looking at page one, which is one through 25 ranking. There are 12345678 parks ranked with three, then five more ranked with 3.1. I'm not even how did, how did, how do you decide. How does this page, all of these numbers are the same and they're all neighborhood parks, how does, how does this page doesn't matter how it works for me it matters how it works for you. How does this page work for you. That's the one. Yeah, yeah, yeah. I think it's so far down first of all that yeah I mean I'm, I'm going to focus on Jacobs Park where we have, you know, soccer like that's program, so that. And it, I don't I believe the playgrounds not in great condition. I can just kind of help in there like this. It's again it's a big tool. Yeah, a lot of pages that you can use and this is just one way is the only neighborhood parks that you can look at it. And so depending on what your question is. So these appendices, you know, these, you know, these comparisons are really helpful. So if I want to know out of all of our neighborhood parks which one needs the most amount of attention, I can see right away, the top five already. And you can look at the estimated cost for a pair over there. That's going to get us that's that's a lot of funds, if you replace everything in the park. It's, it's a really useful tool. Now there might be a reason why we say, you know, we got a grant for Martin Luther King, maybe that happens in the future so we can strike that off the off the list and as we move forward with this we can strike things off the list. And use that you know like Emily said we're still trying to figure out how best to use it as a living document and then also as a sister document where we update it completely from time to time. And that's the way that you know we're kind of looking at these situations because you go, you know there's another page with just community parks there's another page with just playgrounds, and then it's by quadrant and by district there's a lot of really great information in here, and it really just backs up to what do you want to know what question do you want to know, and then you can kind of use the document to find the answer to that question it's really a fantastic tool like Emily mentioned in the beginning not many cities and agencies have this. We are super excited to have this because of this objective look at this we empirically know in recreation and parks. No surprise here at what we're saying at all. But it's really great to have that, you know, objective opinion on the condition assessment and how to rank things to really help us fulfill how we move forward with whatever funding source we have. If that's helpful, probably too much but that's that's how we would definitely use this page. Thank you for that Jen and Emily I apologize if I'm not, I'm not trying to single you out. Thank you. Great. Can we go back to our gallery view host. Thank you. Do we have any other technical questions from the board. Okay, do we have any public comment post on this agenda item. We do. Steve I'm going to go ahead and ask you to unmute just one second. Go ahead, can you, can you hear us Steve. You hear me. Yes, we can thank you go ahead. Thank you very much Steve for Benowich. I would like to speak to you about one of the projects the Prince Memorial Greenway, which is a creek restoration project built in the 1990s and includes a bikeway that extends through the Joe Radota trail to the south. It connects through to the east side of town and will with the construction of southeast Greenway go to spring lake and on to Sonoma one day. It's a major connector in the city. It's addressed in the report but it comes out at number 46 in terms of priority. And I'm perplexed. The report is shows the project of beautiful mosaic spite of the good efforts though of city parks staff to take care of the area the Greenway needs more investment and maintenance. It's not an adequate condition as is reported in this report and I would be happy to go there with any of you, or encourage you to go there behind the Hyatt hotel. There are specific needs, my garbage cans needing to be replaced or repaired benches needing replacement landscaping that's not adequately dressed and a major problem is the condition of the plaza, which was to be the center piece of the Greenway. So what's important in your report is the need to work on the irrigation system, but it's much more than that. It's not just the landscaped area which is in need of new plantings and maintenance, but it's a bikeway. And in an important pedestrian connection to our downtown the heart of our community, where we're really trying to encourage development, encourage the renovation of our central part of our community. This is the major part of it which could be a bike path and pedestrian system to deal with climate change and the need for alternative transportation. This is an evaluation criterion by the way this is an amazing report I really applaud your consultants. It talks about condition and it evaluates this as I said is adequate which I don't believe is true. It talks about recreation programming is another criterion. Well there is no real recreation programming there play value. Well there really isn't play value but there it is a bikeway, it's a pedestrian way. It has other uses that I don't know there are really comparable in terms of a typical park kind of development I think it's a unique situation, a unique project. And I think in terms of the importance of it, it really needs more attention so I really hope that there is more attention paid to it and you look at it in a different way. That's what I'd like to say, and thank you for this opportunity. Thank you Steve. Do. Do we have any other public comments. We do not at this time thank you. Great. I think we have Steve still in here as a participant for our host to take them out but thank you Steve. Yes. Thanks for the response member Benowitz. Yeah, thank you for that comment Steve. We know how much you love the green way. So now we are going to go to our comments from the board. So this is where you can give your opinion, your feedback positive negative whatever you'd like to say. Who would like to lead it off. Steve, vice chair Spillman please go ahead. This is not a technical question but more of a guess management question. One of the responsibilities of the members of this board is to analyze and understand things such as what's been presented to us tonight, and then share those with the city council member who appointed us so they are as informed as could be and and shared at city council when this comes before them. I've noticed that the a lot of the analysis is done by quadrants and that was also the case in the capital improvements programs and not by district. It makes it a little bit more challenging for board members to assess the information and give this information to our, our council member, if it's not broken down by district like to understand why that's the case or not the case or maybe it's intentional that we don't do it that way or can it be done that way and additional to being done by quadrants. The reason that it's, we focus on quadrants is because of the way that we get PDI parked it on an impact funds, they're distributed by quadrant. So, our capital improvement projects and maintenance. I'm not sure that maintenance funding works that way but our capital improvement projects and funding comes per quadrant. With that said, there is one analysis in the report of the city council districts parks by city council district. And if you would like a specific report, we can pull back based upon the data that we have. That would be great thank you. And I may have missed it in but in the report is there a link to this study that would, we can access before the final report comes out. In order to review it or to share it to review it. Is this prepared as possible so I can inform my council woman about what's going on in her district. And once we have the final. Once all the staff comments and the board comments are incorporated that we could, I believe it can provide back to the board. Thank you. I would also say that it's in substantially it's final form, you know, like Emily mentioned we had some errors and things that we have to correct but as you look through it. Unless we hear any significant changes tonight we were rolling forward with this format and type to get there so it's, it's pretty, pretty much final we have some errors to fix and some, I, some things to add. When you're looking when you're all looking at that going forward. Okay. Another question. Go ahead. Sorry, those caption button on our screen. I can't help you with that one maybe the host can help you out close captioning. We had, and we do not have that added it is something that as requested we can add to every meeting. Okay. What. So we can do that moving forward if you like. I think that was a bad joke of it. Connect connect with the staff if you need that speed. Do we have any other comments from board members. Okay. Oh, Carolina go ahead. Yeah, I want to compliment the staff and the consultant on this report, it is pretty darn dazzling to read, and to look at and to compare. I appreciate it. And I know it's a, it's a moving living thing that happens with parks and weather and what happens in our community but I very much appreciate the overview of it so thank you very much. Thank you board member spent any other comments from the board. Yep. Board member quant go ahead. Also appreciation. And because this is so close to being presented to city council as a finished document, other than acknowledging the presentation it's, it's, it's a little late to really have any critiques or feedback that I get is, is what I'm getting so other than to say thank you for the presentation I really don't know what a feedback to provide other than it's a lot of material. And when I talk to my city council person, I'm going to ask her to invest in the entire document because all the parks for all the residents of Santa Rosa are really important. And I think that's where I'm going to put my emphasis when I talk to my city council person. Thanks Carol. All right, do we have any other comments from board members. All right, I'll share some thoughts on the report. And I do say I appreciate the dutiful reporting to your council member. Whenever I try to do that to the mayor here, he knows everything, but I will still tell him what I know. What we've learned today. So, first off, great job. This is really, really great. And I've been looking forward to it for a long time and you did not disappoint at all. So good work calendar associates and staff. It's really good stuff. A lot of information as Carol pointed out. I wish we'd had a little more time. I know we had some, some issues over the summer on our meetings and it's got delayed. So we can still submit thoughts, I believe. Correct me if I'm wrong. Emily or Jen, I'd really encourage the board to go through it. And if you have a good thought, email that in, right? Yeah, we'd love your feedback. I didn't say specifically two weeks from now. Great. And then can you also, this is more of a question, but can you let us know when this goes to council so we could then also maybe let them know how we feel and even comment at that meeting. Absolutely. Okay. And that was, you said a few months out, you know, when that'll be approximately. Jen or Emily. We don't have a date set yet. We still have a lot of work to do. Because, you know, this is a, it's a, again, a condition assessment and some objective. Look at things. It's not necessarily the only thing we're looking at while we're making decisions going forward. So we still have a lot of work on other. Avenues that this is a tool to use that for. So there's a lot of moving parts. So we're hopeful, we're hopeful to get to council before the end of this year, if not the beginning of next. Okay. Just please let us know when, when that's going to happen. Yeah. So again, this is really great. And I'm sorry, Carol, did you have a comment. Right now. I'm sorry, I should have said this earlier. If staff is happy with this report. If you guys who are working with this document. If you are happy with this report. I'm happy with this report. Cause, cause. I don't have to work with it. You do. I don't get to work with it. You do. If this is going to move. Parks forward. Wonderful. I like to peek behind the curtain, but you guys are the ones who actually have to do the work. So if you're good with that. Wonderful. And please, please try to give city council additional time to review it. There is a massive amount of information. Present it. Thank you. Okay. So yeah, as Emily said, she did help oversee this. So I'm glad that you were involved in, in crafting this, Emily. And, and yeah, it is a great document. And I think what's really important about this document is that it provides transparency and it doesn't always make us look great. But that's the idea of transparency. It's about accountability. And being better. And it's on it. So I really appreciate that. And it's not really news. Like you said, the most people who use these parks or maintain them on a daily basis. So it confirms what we already know, but it's still really good to put it into numbers. And compare it. And I really think it's going to be an important document. So it is a static document. And that's fine. And I think it's going to be an important document. And I really think it's going to be an important document. So it is a static document. And that's fine. We're still going to use it for years. I think it's really going to be the lens that we look at a lot of our work in parks and rec through for a long time. And then a couple thoughts I wanted to provide for feedback. It is the high priority equals low ranking. And I think the high priority is a little confusing, but I understand why you did that. So I'm not saying change the methodology. I think just explain that a little more clearly upfront in like an info graphic or like something. For like a five year old, you know what I mean? Like this is just explained to them that the higher, sorry, the lower the number, the more likely it is to be worked on or whatever you need to explain that on a really elementary level. So I think that the average person is going to have trouble with that. But it makes sense. I get it. It started as a conditions assessment. So super important to have that. The other thing that I think could be helpful for people. Is that this information is at every park. And I hope this wouldn't be too expensive. It could even be like a little tiny sign on a wooden stick. I think there should be like a QR code or something super easy for someone to be able to scan at the park and be like, what's this park rank? Or there's like a sticker on the sign. Something easy that people can look at and know. And then, yeah, letting folks know that they can get a copy of this, make it more available as available as possible. You know, some copies sitting around at community centers. I know it's really big. So maybe there's just like one people can view. And if they really want it, you know, I'm sure they can ask for that. But yeah, just some more interactive way that folks are going to see it like in their daily life. I think we'll give them more value and it'll really help validate all the hard work that you folks put into it. So yeah, I'm going to end with their good job. Really excited about this. And thank you for your work. And that will end our comments there. So let me go back to my agenda here. We got our public comments and we are now on to the next agenda item, which is item nine, our committee reports. And this is quick for me. I would be updating from the mayor's lunch, but that did not happen this month. So there is no update. Some updates from a few months ago, I think was just general city business. I don't recall anything related to us, but hopefully we'll be back at that next month. Okay. Thank you. Thank you. Thank you. Board member. Do you have an update from the waterways committee? I don't think the waterways committee has met in several months. I can tell you. One of the last meetings. Where we talked about a project was the fencing for the Hyatt hotel. That fencing is up. And I think it's a great opportunity for us to be able to make sure that the waterways committee, that they let us know as a board, because it's very satisfying to have that full circle done. I've also noticed that the property on Brookwood across the creek from. The police station and fire station. No longer says for lease. That there is a huge sign up on a massive medical office on the waterways committee. I think it's a great opportunity for us to be able to do that. I think it's a great opportunity for us to be able to do that. Because they have a wonderful. Plan with a native plants along the creek way. It's going to be a lovely park. Everything we asked for on the waterways committee. Hopefully is going into this public, publicly accessible walkway along Santa Rosa Creek. So. Love to be able to say well done or at least well designed, but I'm really looking forward to that one. Thank you. Okay. Thank you. And then. The agenda item 10. Deputy director Santos. Do we have any written or electronic communication? Thank you, chair Pitts and just a reminder. Everyone has received the zest newsletter for June, July and August. And that's the, yeah, that is our, the electronic communication. Written in electronic communication. Public correspondence received in advance of today's meeting. The board has received a copy of that by email. So please go ahead. My apologies. We moved that up to item three and added that as that attachment. So my apologies for not removing that. Oh, sorry about that. Okay. Great. Then we are now at 12 agenda item 12. Are there any items that these are future agenda items? Are there any items that anyone from the board would like to see on a future agenda? Anything you want to talk about at a future meeting? Guido, go ahead. Oh, Guido, we can't hear you. Hit that unmute button. Is that better? Yes, please. Please repeat yourself. Okay. I tried to get on just a minute ago, but it's a problem there. What I wanted to know is this, is there a pop possibly of getting this in a hard copy? Or we have to just do it online. No, in my email, I did advice that I'm happy to print that out for you, but it, because it was so large, I will only do that as requested. So I will get one for you. Okay. I appreciate that. Okay. And the other comment I had was all that building and construction going on, on Yolanda and Kiwana Springs, thousands of apartments going up. Do we have anything planned at all for that area for a park for people and kids and so on that are going to be all running around on the streets of Santa Rosa Avenue. Is there anything in the works for that? I don't know. I believe the parks there are Kiwana Springs Community Park is the closest largest park and we just received a grant for that. So that'll be a nice big five, a new five acre park. Good. Okay. Just curious. It's going to get pretty jammed over there. Okay. Thank you. Thank you, Guido. Carol. What would you like to see in the future? Thank you. I have a suggestion when we have. Several months where we don't have a meeting. Might we consider getting a interim updates just in the form of an email for stuff that's going on. Just, just kind of as a. Bridging of the gap. I know stuff comes up and that's why meetings are canceled, and I for one would really appreciate that interim bump. When things, you know, if one meeting is missed, it's not a big deal, but I think this was two or three. That was just, just a suggestion to bring before you Logan and, and the board and the other for future agenda items. Once again, it's just an update on certain parks that are kind of in the works, whether it be at South Davis or Fremont or Roseland Creek. And it doesn't have to be a lot of detail just, just more than in passing that things are still going on. If, if that information is available for. Things that we have discussed that are not finalized. Thank you. Thank you, Carol. Board member Cruz. What would you like to see in the future? Can I just do a quick announcement? Can I just. Is that okay? Or like to invite. So another board that I'm on. Thank you. Is with a Sonoma County Indian health project, aunties and uncles. Eagle council. So on September 30th from five to seven. We will be having a family fun night at the Finley park. So I would like to invite the public. And my, my peers here. I would like to invite the public. So. The gazebo September 30th from five to seven. And that's also my birthday. So hope to see you guys there. Oh. Happy future birthday. You can always announce park events. We're okay with that. Thanks. Any other future agenda items. That anyone would like to see. One, I want to ask for Jen, if it's, if. If you have a plan for future agenda items, for future agenda items. I would like to have a couple of questions with that. Can we come back to this measure M report next month. And just have a little time to digest it. And we can just give comments. You don't need to do a whole presentation again. I just, if folks want to do that. Because we did have a limited amount of time. Is that possible? Based on what you're planning for future agendas. Sure. The next agendas are busy. But we can set certainly add. Another stop by to receive additional comments or. answer any questions, if that works for you. I just love that for the board and for members of the public, because it is a very, very big document and it's great. So thank you for all the detail, and thanks for that opportunity. Steve, did you have another thought? Two thoughts. Yes, Logan, on your request, there's a lot of great information there, and it personally is gonna take me some time to wade through some of the details and come up with some kind of abstract, if you will, that condenses a lot of great information. So that's a good idea. The second thing is regarding Guido's comment. There are most of the planning departments, new approved projects, or those that are not approved, typically require some open space inside the apartments. Let's take the Mahonia Glen project, which is at the corner of Sonoma Highway and Calistoga Road, that's a 99 unit affordable housing project. They have inside their grounds, like mini parks or open space that complements parks, but it's not a park, it's not a public park. But maybe a five or 10 minute overview by someone from planning to just kind of share with us. They explained that, it would help many of us a better understand that the parks are not the only open spaces and playgrounds, et cetera, that are available to the public, and the planning department requires these projects that they approve to have open space and playgrounds. Let me try to refine that, if I could see. So maybe what we could do is, well, for one, Guido, just directly your question, on the list of parks for the city, which I know staff can get you easily, there's future parks. So those are noted, and Kiwana Springs Community Park is one of them. So right now it's an empty field, but it's right near a lot of that housing. So they're planning that, and that's already noted on a map. So reach out to the staff if you wanna see that map of future park sites. It's very clear, but there's also another opportunity happening right now, the city's making its general plan. And so that's its plan for the next 10 years of housing, parks, basically everything. And so that's ongoing. And so Guido, you can definitely share your thoughts on that with the city planning staff. And then they're also doing that in the general plan. And I even attended one of the meetings and asked them, please look at parks more, because it was very much secondary. It's mostly about housing is what the general plan is. But I want them to care about parks. And like Steve said, it's very common for development to have a small recreation area, outdoor recreation area that aren't actually counted in the general plan, at least to my knowledge as a Greg. So anyways, there's a few avenues. So like I said, the overall general plan process, getting gigs and that reach out to staff if you want a map of future park sites. So I hope that kind of answer that. And Steve, did that refine what you were trying to say? And you're absolutely right. The general plan has a dozen different elements or chapters. And one of them has to do with parks, open spaces, et cetera, which overlaps with what we do. And since it overlaps, it might be helpful if we had, as board members, had a better understanding of the general plan's efforts to provide parks and open space. Yeah, so I think I'm hearing a desire from the board, Jen, to maybe get a check-in on the general plan update and see how we are incorporating that. And I know that's probably a big one. So maybe not next month, but if we could do that over the next few months, can you connect with the planning staff or whoever's working on that to get us a short presentation? Right now, like what you've seen, it's the housing element. That's what the planning department is focusing on. We, in parks, will be the ones updating the general plan for that section with the planning department. The heavy lifting will be coming from this department. And we haven't even started the process yet because we have so much work. So we will be very busy working on updating that section because it needs a big one. It needs a big update. There's a lot of things that are fantastic changes since the last one was out. It's true. The planning department's pretty overwhelmed. They're coming down to the final curve in the race to finish the general plan. They're right now pretty much decided on the alternative that they want to present to the community. And by spring, late spring, early summer, they're at a deadline. This is a state requirement, the general plan. So the gun and this reflecting on what changes, this might be the worst possible time to do something else. Well, it's really an important update. And one of the things we asked from the planning and economic team is if they could just go ahead with the public engagement process so we could hear what the community had first and then we could build on that. So they're still doing that process right now, which is one of the reasons we haven't started, we've been able to take some time not to start yet but it's pending and it's an enormous task. So we'll bring updates to you as we develop them, certainly. Maybe. Okay, that's updated and they've kind of finished with their work. Then they could give us an update because we can't have any impact on what they're doing right now. But once it's completed, maybe next summer, they would be able to take a deep breath and say, oh gosh, now I have time to share with our board what they're doing or what they've accomplished. So great. Okay, Dan, thank you for that explanation. That darn state legislature telling us to do stuff. But when you're farther into that process, maybe you could give us an update on what you've been up to. Like once you're a few months into it, so I'm guessing that's probably not till next year, let us know what's up and what you're doing to help out with the general plan. So thank you for that and I'm glad you're being included. Well, we put a lot on your plate. Does anyone else have any suggestions for a future agenda item for Jen? Ice cream. Ice cream on the agenda for Steve. Okay, thank you everyone for those thoughts. We are now going to adjourn the meeting, but before we do that, I'll let you know the next meeting is Wednesday, September 28th at 4 p.m. I hope you all can make it. And with that, I will be adjourning this meeting of the Board of Community Services at 6 p.m. exactly. Have a good evening, everyone.