 All right. I think we're good to go All right. Well, welcome everybody First board meeting of the new year Everybody's recharged for another year of these. Oh, yeah. Oh, yeah I think today's board meetings fairly Straightforward in the sense that we'll do our regular operational updates by Holly and then it will have the marketing committee status updates and some changes there and then Don't know who's gonna give the CTO search updates Normally that would be Jeff, but I don't know if somebody can Build in for Jeff there. I think he's planning to join us the liquidy session to do to do the CTO update All right, so we're moving that to the executive session And then in the executive sessions session, I'm going to talk a little bit about the There will be an update from the finance committee where we are presented Financials for approval are also in the board packet from the role and then I guess we'll talk about the CTO updates And we'll sync up on the retreat which is happening in The plan if there's any other agenda items, please speak up If not, I'll give the floor to Holly. Okay. All right, Holly to all yours. Thanks First off Tiffany. I'm here now. Oh good Yeah First of I'm just gonna apologize that and just say that Lima is the noisiest place I've ever been in my life So apologize for any car noises and whatnot So welcome to the new year I think that the the biggest thing to to talk about right now is that we're really excited that we have a plan for this year that includes some real Metrics to look after to help us understand whether we're achieving those goals or not that's been really energizing for the staff It's been a great way to sort of to focus our thoughts in our direction So the board packet obviously looks a lot different this time out so You'll notice that there are a lot of changes in terms of the metrics that are presented, etc And one thing that I want to stress about that is that Our plan will be to present to you metrics through the previous month Going forward. So in the February meeting, you'll get metrics as of January 31st And we'll standardize all the metrics to report on that kind of format So all the metrics will be through January 31st and we'll always know what that end cutoff date is So there'll be a couple weeks old by the time we get to them But we'll standardize on that and that of course means that for this report There are a lot of things that we are tracking that are brand new And so we don't have any data for a lot of things in this report the January report But you'll see them start to roll in into the future. So any questions about that before we get down into it Okay, so So right now, I think our Overall our biggest challenge it you know remains Around Drupal.org and getting ourselves set up to better meet the needs of Drupal.org and I think we've continued to make Progress, but it's always it's slow because we don't have a ton of staff or resources and You know, we're really looking to accelerate that in the new year And so we're hiring as fast as we can to be able to address some of the pain points that are out there and our strategy for Drupal.org this year is to do two things one is to Improve the ability for volunteers to serve themselves You know on on Drupal.org so to be able to Get real dev site set up and make it easier to You know commit patches and get feedback from the association along the way So empowering volunteers is the first big strategy there and then the second part is of course adding more capacity ourselves so that we can create more stable systems and You know repeatable ways of doing things so that we can get more work done more efficiently ourselves as well So to that end we're really excited that Rudy just started on Monday and is already hard at work setting up a new VM server that'll be the backbone of those new sort of standardized Dev dev dev environments for folks And at the same time we've been working on creating a public repo of blue cheese Which is the other piece that needs to happen there So, you know, we're looking at you know being able to make those sort of very basic first steps to empower volunteers available as quickly as we Can and that's that's our focus right now on Drupal.org so That's where a lot of our attention is On the team side and then of course building that tech team out is the other place that we've spent a lot of attention December leading into January as well So we are currently looking at hiring a CTO still as you know as well as a Drupal developer To join the team. So those hires are in process We should I feel really good that we're gonna have a developer offer letter out and signed next week Which is gonna be great. All of our candidates have had great Drupal experience and lots of Drupal.org experience as well So we're pretty We're pretty excited about the folks that we've been able to chat with and then The next hire up for us will be a customer support person to work in the issue queues and handle some of the more routine issue queue tasks like I forgot my password. How do I reset it? and That you know that sort of thing which should free up some time for Tatiana to be able to focus on issue queues More you know more in-depth Because we have a real responsiveness problem in the issue queues So those are gonna be the next hires upcoming after that we had on board an architecture and security person In a single role and then another a QA role That's another part of the empowering volunteers and also for us internally That we really need to get Get get situated. So those would be the next hires And we're working on the hiring plan for those. So those are the sort of the biggest focus areas for For the organization right now And and where we're at Any questions about that? Okay So just to orient you to the new the new statistics that we'll be reporting on our new KPI section It's focused around sort of our three overarching goals Being a well-run organization being a heart of the Drupal community and growing Drupal adoption So under well-run org will be focusing on revenue and employee satisfaction spores And we have some numbers for you there as of the end of December, which are great to report Net income in particular. I just want to stress that those numbers are not audited And not final and we can't say that those are exactly what they will be but it is definitely due to both Really really strong cons Some strong advertising performance Some great cost-saving measures around some of the cons, although we understand more coffee and Prague don't save money with coffee And And I've learned lesson learned I know And and the fact that you know, we delayed Some of the hiring this year, you know, we ended up in a great cash position Which we weren't we weren't expecting going into the year. So that's really great. I'm excited for that although I will also say that It's nice to turn out a better cash position than you expect But in the future what we're really working towards is more stability so that when we put a budget out there We're managing to that budget as opposed to, you know showing really big wins That's a level of organizational maturity. We're striving for We probably are a couple years away from that as we keep developing new revenue lines And it's those are tough to predict out of the bat, right? So Those KPIs look great Heart of the community, you know, we are measuring their program participation some website traffic membership numbers And obviously it's the first months. This is a partial month reporting here for the membership numbers, but They are where they should be for this moment in time and when we get to future months I will definitely be using that green orange red coating again We're still working on a public-facing dashboard version of this that would live in a Google spreadsheet And that will calculate for us where we need to be it each month and I'll be able to better report that going forward But those are all looking strong and I'm really excited that we continue to Oh, yeah God Angie I'm sorry. Um these these goals there for end of year. Is that correct? That's correct So when we say stuff like three thousand dollars and it says four ninety-four then we shouldn't keep going Because we have like eleven months to figure that out. That's right We're still building the calculator that it will say four ninety-four is the total goal. Here's the year-to-date goal Here's where we are year-to-date Okay. Yeah, cuz that would help a lot if yeah If we had like a or even a red yellow green thing so we know oh, okay We don't need to worry about that or whatever like that would be yeah Yeah, the right yellow green will come back like I said We're still working on calculating what it means to be what what the numbers should be at each point in time So This time through I thought I would just be making it it would be very arbitrary if I put green on it So I thought I won't lie to you Making sense Okay Yeah, and the one thing that I'm really excited about in particular in that in that realm is that we continue to Add camps to our fiscal sponsorship Program which I really love and that's that's one of our favorite things so that continues to grow really happy about that so And then growing Drupal adoption. I'm I'm just really thrilled to start to see more You know D.Dotto statistics out in the mix for us to be talking about over and over again So these are the these again are the top-level statistics that will report on each time on So number of Drupal sites Drupal's a percentage of the web contributors C.Dotto traffic etc again a lot of these Sorry for the truck a lot of these are blank right now and we're gonna be reporting them as of the month prior so In the February packet you'll start to see more of these numbers light up Questions about that Christmas tree like a Christmas tree. That's right Awesome Good. So so those are our main KPIs not a lot of news there to share yet because we still don't know where we are and most of those things Two weeks into the new year Drupal cons I think there's not a ton of stuff to report there except to just celebrate that the Austin site is live and Registrations are open and they are actually coming in and people are submitting sessions So that's all going the way that we you know wanted to go which is great and you'll note that The top-level Drupal cons stats this year for for the board will include some of those key audiences that we want to target measuring Measuring what percentage of our con attendance comes from those key audiences You know in addition to the revenue which we have always reported on as well as a net promoter score So hard to people like this product And my favorite stat in this is going to be the code sprint contributions I just really I can't wait to measure what cons give back to the project in general. So So off to the core Holly. I know I still need to make my t-shirt So Austin's up and running which is great The sponsorship packages are very close to selling out which is fantastic. And we're really excited about that Amsterdam is also definitely moving along The bit of news to discuss in the Drupal cons is that we are looking into lead generation On the name badges usually represented as a barcode That and then folks who are exhibitors can rent scanners and scan those Barcodes and you know retrieve all the data associated with them. I know we had some conversation in the board packet about that in the comments, but I just want to Articulate that this is something that the sponsors have definitely been asking for and You know, it comes up every single time And it is a way for them to more easily quantify the ROI of the conference So they are looking to do something like this We of course are looking to implement something like this in a way that does not that that aligns with community values So I think key things for me that we've talked about with the team are that if we implement something like this It has to be opt-in ie No barcode shows up on your name badge unless you said specifically put it there and two We're really clear about exactly what information gets shared Went at the time that you opt-in So so we're working on Figuring out how to do that and I think more than you asked did we do this in Portland? We actually have not We have not done the barcodes yet. I my understanding is that we did The little squares Qr codes at some point. Yeah But I can't Yeah, so in Chicago we did and there was actually a board vote about this topic We're in we said the barcodes are okay, but you have to make sure that You know you we didn't want anyone's home address is going on there We didn't want like, you know, like we actually like the vote was very specific It was like these specific fields and this specific thing I could dig that up if you're curious or we can vote on them now and see But there was a snap where the barcodes got printed anyway with everybody's information on it So please for the love of God don't do that So what we had to do was like distribute stickers so people could cover up their Which was But it was actually it was kind of like really not cool because the board actually With the sponsors We'd be looking to make a small profit on the scanner scanner sponsors would rent You know, I haven't actually asked that question my assumption is that yes, but it would be minuscule, right? We're not looking at this is a as a profit margin or a profit center for the con sure Okay, and where would we get the scanner strong? Probably the exhibition company that we work with Okay, so we're still working on that, you know, and what that would actually look like internally and working out, you know This is how we actually produce the name badges So this is how a barcode would have to go on and you know all that kind of stuff and We will definitely keep the community posted about that But I think you know, we definitely We know we've been around this block before and we we have to do it in a way that Aligns with community values and also doesn't get messed up so that we have to distribute stickers patches Although it makes me smile to say upon Okay, I Think that's it for Drupal con all the good Drupal con news On Drupal org We have a litany of you know below the KPIs a litany of things that we're gonna be tracking all that data We're gonna again wait to report start to report on that until we have a full month of numbers to report But there's a lot there I Think the the things to articulate here about Drupal org is you know, we recognize it's still slow going but we are We've made I think really solid progress with the resources that we have on some of the critical post D7 upgrade issues There's only two left and we do feel like those will get addressed this week Text search has already been improved pretty dramatically, which is good and once we get the criticals done That's that should open up our ability to address some of the major issues so That continues to eke forward the other key thing is the Usability or UX regressions on the issue queue We have a published proposal And I and I we are working on That's another place where drama spending some time this week is helping push the implementation forward So that we can get that to deployment as soon as possible I know that's gonna help a lot of people out So we definitely feel how important that is for folks and I want to get that done Lot you know other than that a lot of things have been happening for Drupal org so we got these Site builder landing page up and running. It's akin to the Drupal 8 landing page. This is a huge Sort of content Improvement and eventually revenue generator for the association. So we're glad that those are up And we are working on a Another a more in-depth dashboard for Drupal org So for the first time we have regular snapshots of all of our metrics in one place So we can watch those trends over time And we think that's gonna really help the community and the association make the right decisions for what to do On Drupal org once we have some actual data to drive and inform some of that decision-making And I think the other thing that's really exciting that we've been working on and should be out soon is the changes tool This is a good good step towards Transparency so the changes tool eventually would do a lot of things but in this first iteration It's gonna just show what's scheduled for deployment right now So that you know what we're working on and you know when it'll when it'll come out the door so I'm excited to get that up and at least at least you know when you're when you're looking through your issue And you're like why is there been no movement? You can go look at this changes tool and you can see oh They're working on these deployments. I get it. That's what's happening, right? It's absent that What's that? Yeah Yes, we will definitely be planning on making those public Yeah, yeah Yeah So that's a that's something that Rudy and drum are gonna be working on over the next couple of months Okay, and I think the I Can say my last bit. I was gonna see something else about drip.org but now I don't remember so let's forget it So I think those are the key things and then you know community things are just getting rolling again on a community side for global training days We'll be you know doing community summit again in Austin and We have a community coordinator who'll be Coming on board to do that work. You may recall We had a community and sponsorship coordinator sort of position rolled into one the sponsors with all these products Just need more attention than half a person can give them. So we have a we split those rolls out So I think we just got an offer letter signed today. So she'll be starting Lauren will be starting soon and helping to Tackle all of these these community programs global training days the community summit camp kits all that good stuff Local prog read and local local gal to Portland that's right. Yep She's a Portland hire good All right, and then I think the the last big area to tackle is a new revenue as you know we are making a significant investment in 2014 and so creating the revenue to not only get through on budget in 2014 but to Sustain that growth in 2015 is really important getting those programs in place So I just want to give it, you know a huge shout out to to Megan and her team They do a tremendous amount of work in a really great way And they had great results in 2013 again. This is why we ended up in such a great place revenue wise We exceeded both the con and the non-con revenue goals You know largely in part to to their work and in 2014 we have a lot to work to do But we're already well on our way. So today we just released an RFP for the job board Which I think was a really nice piece of work there and I'm excited to see that get going and we had a plus-plus community blog post reply today, which was very exciting Anything that gets a positive reply on a blog post I'm all for And I love it. No, no, it's good. It's great. Is that the bar now? It's like, yeah, somebody said something that Well, I'll tell you that's a much higher and nicer bar than at least no one yelled at me No, it's good stuff. It's all good. I'm really happy about it So that's out there. We're really excited about that and And you know the other thing will be on the hosting partner program really amplifying that And so lots of good work is being done around that So I think, you know, we have a lot of a lot of unknown in this area for 2014 But I think we have lots of good plans and the stage is being really set for us to do that Well, so there's good solid work going in there And I think those are the really big highlights for now Obviously membership and marketing lots of good stuff. We're going to track some things there The big the big win is that the d8 landing page is is doing very well for us And we continue to sort of tweak how that works and and what we're going to get out of it But those are the really big things to address in the In the update this time there's more but those are my key highlights So any questions about that? Holly, I've just got a thought on the hosting partner program I'm just reading that second paragraph there and that going beyond six members on that page Dilutes it a little. Have you considered have it basically only ever showing six but randomizing what shows there? I think that's something that we I do not think that's something that we have talked about and I don't know Megan Sorry, so loud trucks. I don't think mufflers are required here Uh, Megan, I just unmuted you. I don't know if you want to say a word or two about that I'm free. I can talk. Yeah, um We uh, we did some ab testing in 2013 and found that like anything more than six does do You know it starts to dilute the revenue Um, but what the consultant's going to look at is is there any other way we could maximize Optimize this page um to you know, obviously increase revenue So things like that, but also we're looking at geo targeting right now those six If you look at the traffic, it's almost like a 5050 split of us versus Like european traffic and so i'm having them come back to me with proposal of geo targeting Because obviously right now the hosts we have are more north american centric Yeah, so um, so those kinds of thinking are definitely included in this Consulting work we're having done But if you have more ideas, please send them my way because I'll have them explore everything Yeah Well geo targeting sounds good. I mean segmentation of any sort I guess is going to help there But yeah, I just wanted to get a simple randomizer if you've got, you know 12 of them and you just cycle through them, you know, and you're only showing six at a time or something But that may still dilute it. So anyway, I'll shut up now Yeah, no actually it's a good point the shared hosting just the way contracts have been written in in historical Kind of partnerships on that page that doesn't randomize but the other two actually are randomized. So we are playing with that Yeah Thanks Thanks, Megan What else you guys? All right, so any other questions? All right, so um, the next item is the marketing committee status I actually don't know who's been running with that process, but um I don't know if somebody wants to present this or if you want me to talk good Yeah, no, um Hey, Megan is Joe gonna be on I just realized he's not on And you are muted Megan, but you can unmute yourself. I didn't mute you this time Basically, um, if I remember, okay, how about that? Uh, yeah, um, I can pull him in Good deal. Thanks. Uh, but just to give you some I'll just give some background. Well, well Joe Hopes online if that's okay, Dries Yeah, sure. Awesome. So we have a marketing committee And uh, and Joe does do quite a bit of work with the the marketing committee, um, which is great and uh, Ben Finkley has been the chair of that for for some time and He'll be stepping down from the chair role And so what Joe wanted to do was just give an overview of where the committee is at and um, we did a public nomination process for that chair Uh position. Um, so we just wanted to talk about the self-nomination there Um and make a recommendation for a new chair and uh vote on that. So that is what the discussion should be When we're able to get him online I should have talked more slowly But you can already you can talk a little bit already. Um, so Um, this the committee members are in the in one of the presentations in the folder Yeah, so I don't know if you guys had a chance to uh to read you dose my initial reaction To to this to that slate is that there's a lot of members And I wonder if we need that many To be, you know, official committee members or are we only voting for the chair? I think we're only voting for the chair at this point is the the proposals to only vote for the chair. Um Since these folks are already technically on the committee and I'll see So we're choosing somebody out of the existing committee gotcha Although again, we did open it up for um folks to self-nominate, uh as well and here comes joe And the where we did that On the association blog Okay, yeah, I see Tiffany in here Yeah Yep, I've I've been on since the beginning Oh Great. I was a little I had some trouble getting a go to start it up, but I'm good Denise also made it in just you know Yeah, I got that one. Okay. So only vesa and jeff are not here. Is that correct? Correct. Yep All right, joe you there. I think I unmuted you. Oh, can you hear me now? Yep. Hello All right, you're all set uh, yeah, so um Ben thinkly as we indicated some time ago has down his chair and we need to Implemented chair So the process was we opened the form Uh, we'll meet back and a lot of people to self-nominate and you'll see on the The one slide back if you get one slide back Holly Whoever's driving the slides The the questions that we asked were You know, can you provide a little bit of information about you? What is it that motivates you and what would you like to do as chair and then What is some experience that you can bring to bear? for this position And so Betsy ends Lee who's currently the director of professional services at think shout Is the person that we feel is is most qualified And I think I can also share that she was actually the only person to submit a self-nomination form But we do feel that she's she's highly qualified to leave the committee And then on the second slide is the The slate of committee members and this pretty much represents the folks who are on the committee now And who have been active for some time and and we feel are the the right people to remain and drive the committee So let me let me be clear We're today. We're supposed to vote on a the entire slate and b the chair Correct Um, I have a like joe What would you say like if you had to sum up the biggest differences between betsy and ben finkley's leadership styles like You know like I think um You know one of the concerns has been addressed before about the about the branding and marketing committee Is that they're spread out a little bit too thin and trying to do too many things It sounds like betsy wants to focus on a few small things. So that sounds great to me but could you maybe Compare and contrast leadership styles so we can expect like how how well the branding and marketing Committee run differently under betsy's leadership that it did on their plans Well, I think you pretty much hit the nail on the head Whereas right now it's sort of a kitchen sink approach And you know initiatives I think tend to You know the ideas are there, but then the initiatives tend to kind of fizz a lot over time due to lack of resources and Um, and frankly because I think things are spread a little bit then Betsy's style is going to be more All right, let's come together as a group identify some tangible Duable initiatives and really Focus on those things. Let's put some you know timelines project management In place to sort of lay out how we're going to get from when a to point b So I think that's probably the the biggest difference that you'd see Has she at all vocalized? What the initiatives what kinds of initiatives that she's interested in pursuing are? When I spoke with her recently Drupal 8 was certainly top of mind for her and then Membership was another Um Another thing that she talked about is You know trying to push the membership message at camps in a more systematic way And what were the kinds of of the initiatives that that were trying to be Achieved um then sort of running There was definitely An initiative toward getting more membership messaging out to the camps There were some Initiatives that were a little more far afield. For instance, there was an initiative to Introduce a Drupal credit card I believe There was a an effort to do some research some market research Um There was an initiative to I believe there was there was the start of Talk to evolve the the actual the the Drupal icon icon as well And there were there were some others as well, but those were some of the main ones Okay Any other questions Joe I'm curious not to to joe, but I'm curious um to Throw this out to the rest of the board. I I don't know Betsy Can anybody speak to to her? experiences and and her personality and And so forth Has Jeff joined us yet Jeff probably couldn't say anything. Um, something it would be awesome Betsy and Betsy is amazing, so I have no concerns about this. Okay Okay Thank you, Tiffany. All right, so I'm gonna move forward and approve the The chair and the slate Um, I'll uh, I'll make nice I guess the only concern about the slate is you said it's limited to like a number of people we have on the slide That's it right. We can't add more without taking away others The the charter says five to 15 So we're we're right round 15. Uh, there might be space for a couple of more folks, but not much Looks like we've got space for one more Yeah, and are we do we feel I mean joe, you're the only one of all of us? I think who has visibility into that do we feel like These folks are the right people to be there. Do we feel like we have anyone there who's You know because of time commitments or whatever holding up a slot that someone else could be taking like Yeah, and to be perfectly frank there haven't been a whole lot of meetings. Uh, I came on board in may And I think there have been three meetings since then so it's hard to get a sense of who's sort of a regular attendee One thing I think we probably should look at doing is define some sort of a process for You know who who is on the committee? How do they get there and how long do they stay because currently You know per the charter. There's nothing like that right So that could actually be part of the motion That we define a that we define a Period of time in which they sit on the committee Pending pending are Coming up with a proper a proper policy Well, I don't want to really I personally don't really want to couple those two together myself. Um I think that's probably a certain motion to discuss like amending the charter or the branding marketing committee to Add term limits or whatever we want to do with that One thought I had is that once the the new chair is in place and we you know have a set committee in place is that the That could be an agenda item for the committee is actually Revising the charter and then bringing that to the board for approval And I wasn't I wasn't suggesting amending the charter with that And I just I've been I just recently had an experience on another board Where um, there wasn't a defined Um time period For for a committee member for committee members on a on a particular committee and it ended up being pretty messy Um, and if we just say hey, you know, we're we're going to review this in in eight months or a year um Because we don't have anything in our in our uh, um in our policies at this point Um, it just makes things a whole lot cleaner There's some people honestly That worked for me. So maybe we should do two votes And uh, I'd like to refrain from the The committee vote So we'll ask for a motion on the chair and then we'll ask for a separate motion on the additional committee members Yes, that would be awesome. Great. Um, do we want to define the breakup of the committee members? Let's do that So we can have our two separate votes on the committee members Oh, sorry. No one vote on the chair one vote on the committee members Dries just said that he'd like to not he'd like to he'd like to refrain from voting on certain community members No, sorry I was I was proposing we do two votes one vote for the chair and one vote for the community members, but I'll refrain from this late On the committee members Well, I'll I'll make a motion to accept Betsy Inslee as the as the chair for the marketing committee Second at all All right Well, wait, wait, wait So so basically do we have a period of time to say if we have objections? We should say something basically Okay, so calling a vote. Do we accept Betsy Inslee as a new chair of the branding and marketing committee? Hell yeah If you do not want to do that, please speak up. Otherwise, it'll pass by unanimous consent. Okay, great Second vote is do we accept the slate of branding and marketing committee members? as presented um And I also probably can't vote on this because I work for the same company Dries does But if someone would like to call that vote and second it then we can I call the vote and I'll second it Okay, right if no one Read, you know, nobody rejects has been moved in second that that we accept these members One to vote on things All right, my only question is the procedure one, I guess is that we had Dries and I sit that out Which means we had one two three four five six people vote on that. Is that quorum? Yes currently Um, I would say I would say that I would really like it if we uh, if we did um have a recommendation on solidifying the policy for terms As soon as as soon as possible Just so we've got that that clarity Um, like I said earlier, uh, I've seen this blow up and uh, and I'd rather I'd rather the association not Not experience the same kind of drama I kind of like Joe said and kind of leading this to the branding and marketing committee to talk amongst themselves and come up with a proposal for the board That's great. Yep Great, we'll play on that So Joe, why don't they put that on the march agenda is that we'll we'll expect to have a revised Proposal from that sounds perfect. Okay Great, and I'll give Betsy the good news Yay, go Betsy. Thanks everybody. Yeah, definitely go Betsy. She's really She's a firecracker All right. Awesome. Should we move to executive session? Is there any other topics that you guys want to discuss in public? No Okay, then My suggestion is that we regroup on the other uh, I guess bridge Um, trees, are you going to give uh, Jeff a quick uh, a quick sms? No, I just texted him already Awesome I don't know if you'll be able to make it though, but um, we'll see. Yeah Thanks to the thanks to the several people who joined from the community to listen in and uh, If you have any other questions, definitely feel free to shoot me an email See you guys on the other side Didn't finish the agenda or did I just completely zone out on the stuff at the end of the board packet? We're going into a big executive session for that Oh, okay, cool. Yep. Easy peasy. Thanks Donna All right. Bye. Bye