 I'm invited to tell, to discuss something about the leader of this migration and protocol before starting first bid on myself. I'm a proud owner of this small enterprise now and on. It's now an office and owner of my name. Actively involved in own office work since 2004, a leader office. And now it's in the year, it's increasingly a leader officer from the number one department. We work in my training centre, the leader office training centre in my home track island. And apart from that I somehow got lost in software. There are a lot of things that I am more important to me in life. This is basically when I have a coach, I'm happy. That's one of the basic feelings of my league. I'm a small savings person. That's a picture of, I think, eight years back with myself, seven years, six years back with my son at the time. Up there it's my wife and it's, how do you say, a daughter of my daughter? It's a great daughter. It's a great daughter. It's close from the year. And here at the bottom it's a voice for animals. It's not only because of the way we treat animals. It's not so fair but also because of the way we in general consume animal products into our health and to the health planet and so forth. So those are the other things that are interesting to me living just as a sort of introduction. Now, working has experience with migrations. You know the leader office migrations protocol. We know that it exists. Some do and we are actually taking notice of the content. So we have a good starting point. A migrations protocol is no longer a science. It's basically a kind of logic and a kind of experience. We're both together. We have the talk of Lothra half an hour before which is a game. Do it. Good examples of what one can expect in a migration. Why do we have a leader office migrations protocol? Why was it created in the first place? It gives a sort of reference and helps build a trust. It sort of showcases when people look at leader office and the document foundation and they see, okay, there is some experience. There is some advice and it helps building trust. But that's an important reason that we always have to keep in mind. When we look at the actual content of the migration protocol to be honest I have some versions of my laptop. But it has to be somewhere in the marketing section. We know on the website where it is actually to be found. Seriously there must be on the weekly at least. Everything is on the weekly. I'll make sure that I add it to the presentation before I make it available. When you get any headlines in the current migration protocol which is a sort of general section by leader office about migration and lessons learned step by step about migration. What I will do now is just walk through the current content of the protocol and give some explanation. I have some remarks myself. As I have announced with the short description of this meeting it's sort of a fantastic presentation. What I have announced is to wish to see if there are comments or additions that people say, oh, isn't it wise to get it or isn't there too much and it's important to the participants. More general issues so they can improve your stuff. So content. First it tells about this general introduction to leader office about leader office, the old management format that works. That tells about the connectivity features in the leader office. So what you see here is some general information about the leader office. It also directly goes into some details that are important for migration. The connectivity and CMIS features recently improved possibility to connect to one drive for the new Microsoft stuff. The next in the current protocol is about general migration and it explains that the office suite is an integral part of companies work. Most people use it more or less. So migration can be very complex, which means that you have to put a lot of energy in it. On the other hand, a positive side, it is an opportunity when you have to go through the processes, when you have to go through it through all kinds of stuff. It also is an opportunity for improvements. So to do some clean up, to remove all the stuff. As you know in the leader office we love cleaning up all the stuff. We do all the time basically. So also here you see the current document also points to some, let's say, some advantage that you can take if you step in a market. The next section in the current protocol, which is about seven or eight pages isn't that long. It owns out the features of the leader office. From experience we know that features of the leader office covers 95% or maybe more for people use. It also explains that there must be a good planning of migration and trainings. It's very common that people when they have had their trainings that they have the opportunity to start working in the leader office with what they learned and that we make sure that the first experience is a good one. So it's not that they have had their trainings and have seen the right certain things and that they have to wait for days or weeks before they are deployed on their own computer. And then when they start to find out that some faults are missing or the templates are not prepared or whatever. So the first experience will be a good one and as fast as possible, as soon as possible. Yes, also when we talk about resistance, yes, there's always resistance to change in every organization. It depends on how people work or what they're used to. And there's always loads of work and there's some extra work of extra attention to new stuff. It's a lot of things. So you must be very good aware of this resistance and you must pay attention to that too. You see there's a small star in that slide how we'll come back to that later. Well, it's different than I expected. Well, good. Okay. Then more in details by step through migration and here we see the word communication and communication is one of the key points of successful migration. And you have to do it in all kind of aspects. The hope, it starts with explaining, it starts with understanding because communication is the only explainer when also listening, understanding what people need or what they expect. Throughout the whole process communication is one of the key actions to take. And one of the things, if there's a message, once the choice is made, if you say, okay, communication, you communicate it's a strategic move of the organization. It's not just another office suite, but there's some reasoning behind it. And then in the migration protocol it's about starting the migration process and doing that with looking at the immediate features and doing some checking of processes, et cetera. Another important step in the whole process is also that the organization moves from the old documents towards the new open document standard by force because it's a key that you work with the document standard that's native for your main office tool. And also it supports one of the strategic advantages of the independence of the vendors. So switching to open document standards is also one of the key points of migration. Another thing mentioned is that you identify technology, the needs or key uses in the organization. One, the whole process is going on. It's training, et cetera. But you also meet people that are able to help fellow users. And many people that make use of, let's say, important features or special processes that have seen that it's good to them so that it can be your investors. So you need to identify those people basically, of course, in an early stage get them involved, make sure they are happy and they will have all they need so they can help the whole process which also is part of the case of strategic. And also the key uses can be in different layers in the organization. Can be people just doing the work but also in the middle layers how managers, team leaders, whatever. And you have to look at different positions in the organization. And, of course, providing training and support as one of the final topics to handle. So this is the current need short. I won't be taking five minutes. This is a short one in the current migration protocol. And, of course, it gives me more reasoning and some more examples. I have myself some remarks with this. What shall I do? If my own remarks or shall I just see if other people already have ideas things that are missing. I'll go back to you to be honest. When you look at the strike when I read the current migration protocol and under the have our resistance to change it must be handled. One of the points that is written there is that there is possibly a low trust in the organization's management or personal capability to completely manage the change. So what if you tune on that and if you think and you read that. Okay. Now if that is something that should communicate and many organizations that consider to move to leave your office and how would they how would they experience a message like that. Is it does it sound positive enough enough? What is your idea with Mark, for example? Is it a risk when some manager reads that and he says it's been tricky for me or maybe I'm considered to be in constant or things like that? I think in most businesses the employees view management in a not very positive way. So I think that's probably one aspect of the changes that you have to work with. Work in the employees and the trust and whether or not you can do this. I think it's true when stated there. It's honest. But I think you have to be careful on how much of it to move. So I'm not sure if it's it's really good to put it like that maybe it's okay. But it was one of the things that I noticed in current protocols and I say maybe it's something that we have to consider to put it in a more positive way. It's an opportunity for management to show how good they are. But many, many normal staff won't believe that maybe. So it's one of the things that I was thinking of. Another thing, what I noticed here when you see the star, it's possible to start a process by implementing an impact test. But it's mentioned after the moment that we have started a complication. When I have, for the first time I have contact with an organisation that considers doing migration to new office and we have some positive first contact. It's not that we start with a complication plan, but we first start looking at how reasonable our business that we can manage this migration. First to do some impact test roughly to make a scan or whatever you put on the or whatever day you put on it. And if that gives trust to yourself as a responsible company and to your partners as a responsible buyers of your services, that it makes a good choice. At that moment we say, okay, we start with how is our organisation and how can we manage complication. So this is another thing that I think quite needs some little clarification. One addition when you look at details of the migration process it makes mention of the documents, it makes mention of the tools, the tooling, additional software but it doesn't mention the whole workflow. It was one of the things that was mentioned also in this presentation when you sales people that need to communicate with other organisations or whatever people in an organisation that needs to complication with other people with documents forward and backward possibly whatever. It's really it's important to consider those processes clearly and maybe also to get those people involved because those processes are some of the key topics to tackle in your own process. Apart from those few remarks I think that the current migration protocol pretty well covers most of the content that we need but of course we can always put some more details in it. Any ideas about that? Most people don't you know the migration protocol? Do you have an opinion about the detail the level of details? I think the protocol itself is slightly simplistic in as much as it could point out more areas where potential problems can be found in any first look of a process people want to look at and go yeah then identify that I might have a hole here. These are the things I can see this is a thorough plan just do this do this without the drawbacks and the old side. It's a bit simplistic That's true I have some incomplete documents with some checklist for areas out of my head talk of my head I said I have a list of about 60 or 70 points so that's a bit more than the three or four I mentioned here but of course it's in many details but would it make I'm not willing to put all my intelligence in the blue perfect like here apart from the fact that it wouldn't make much sense because when you would you have to check this and that apart from the words the information needs experience and expertise maybe a bit more in details could be fine to make it more trustworthy pointing out where the risk factors are I think it's not just it's not just a process to say these are the steps that need to be taken these are the steps that need to be taken and be careful because this could be a problem it's pointed out where the thanks some of my ideas you mentioned this here it's a possible to start a process by implementing the impact test don't worry about understanding why the question behind this you asked should I first communicate or plan to communicate and then test the possibility to migrate or where are the main issues or the other way around yes or internally well is it right what is that when I read the current document it gives the impression that you first start to communicate yes but it gives it tells it tells yes I don't really care but there is a let's say that there is a political reason but I'll explain that but before you even made the decision with company which costs a very potential cost but then there is anything to communicate you must have the you must know that there are good jobs of making a successful process so it's a more forward-backward process which is not visible in the document right now yes no but I try to understand why it's written that way so it's written as a document there the document is based on the assumption that migrating to the pre-office is not just possible but migrating to the pre-office successfully migrating to the pre-office is a a given fact not being asked but a given fact because one of the issues that we are seeing and maybe is just Italian I don't know, I mean is that if you start with the impact test or the impact test for a reason you never get out of the impact test because with the impact test you will find problems and then you will go to the migration only when you are training all the problems as a migration we always have problems and it's an ongoing problem solving process so it's at your point and you have to be careful not to get stuck in that process and then a lot of things have to be before you have good qualifications present I'll take notes of that someone taking notes of me last week I had a funny for the meeting with a IT manager of an what, let's say Dutch health institute told me the week before and he said we have a problem we have about 600 700 licences at Microsoft office we sold there in 2003 we never made any reservations we have no budget and we have to make savings when we buy new versions a new license structure we need 900 of them and it's 225,000 euros a year which we don't have and we need to make savings so we need to say morning come to me because I've seen Libra office and I've found Libra for collaboration that's it, okay we have a meeting and some nice introductions kind of men we've put on and I say to him well of course the reason that you give it's quite common so we need to say morning but but then the good thing was then I found out and then the man already had done a lot of his homework he started let's say a half a year back to cut the wire between the mailing the collaborate and the mail and the office and he already planned or did some internal investigation in order to link that might link to the office suite so that's the positive thing if you have a meeting like that then you talk with some IT manager that calls I need to say morning help me but well so has a lot of understanding and knows that lots needs to be done and that's a good sparing part and let's say half an hour trying to do a lot of work and have a good understanding and then in some of these small steps before you can say ok we start with how do you communicate and that's what I explain to him ok once we are at this point we say it's good it's a way to go we start from here thanks but anyway of course we should consider the migration protocol apart from the fact that it must be that by definition this is just a kind of reference to attract people on the middle side of my person please I agree so looking at time I have only 30 minutes no problem I didn't say that the discussion this what we have so we might consider to ask two additionals about communication and then about details in here for the more things to discuss and apart from that in my opinion it's still a great document I've seen a version when it makes adaptance improved English which could make sense my English is quite well, regular not sped up but maybe more American English line is more Italian than yours I have no idea your English is more Dutch than mine don't miss what do you prefer now I would prefer Oxford English but I was more there we have people who can help with that so so then no more questions or remarks please I have one question I haven't got a protocol that doesn't exist but in how far is the person also looking at the artificial surroundings you have an office street which of course has to be somehow connected to the groupware co-op for instance is there some way that the migration protocol also takes this into account hardly the protocol in its descriptive that it explains you have to look at our software and you have to look at things that differ with which office documents because if you want to migrate from Microsoft how do you do this in a typical private office and that is the combination of groupware and an office street is the sweet marriage that is part of the process to be honest as far as I can remember the way you mentioned separately but as you say it's one of the important features that people always have to consider anyway in your in your situation where it was very difficult when you look at for example local industries in the Netherlands quite a few work with groupware from how do you call it that always forgot the name groupwires you have a lot of migrations from groupwires so in those situations the coupling between the office street and the caravan doesn't exist at all but it's good maybe it's an addition, a useful addition too as one of the main points that people that you mentioned okay and it's not mentioned to be a step-by-step handbook that anyone can use to do a success on migrations it's not a guideline and a communication strategy from the document that we show this is how we experience it it's good that it's there anyway in an issue to groupware you have all the let's call them two-party software you interact because you have for instance the first one is PRP so you have SAP you might have SAP you might have Salesforce you might have there might be many of those software and of course the underlying problem can be many the idea of the protocol is to show that we have a methodology but then of course you have to code someone to help you otherwise if you wouldn't write the 60 point checklist then everyone would do the migration by themselves and this is not our objective the objective is that they get community members they pay community members to do the migration because this is the only way that we can support the ecosystem otherwise if every company does the migration by themselves they think they can do it no we give the idea that we must keep the idea that it is feasible but not by yourself it might be also from a marketing perspective a very nice solution to also promote other research solutions to common problems might just be an idea sorry can you repeat from a marketing from a marketing point of view it might also be a good opportunity to promote some other broken standards of combining solutions in the architecture landscape of a company that might be an opportunity yes at least to manage that yes so and of course we need a lot of companies that hire people from the ecosystem and whatever professionals that support all the source because once every few years I need some extra painting of my ship as it was ok thanks for your attention