 multiple bills that we want to pay at one time from this field right so we so that's a great tool because then we can go in here we could sort the bills that need to be paid and pay multiple of them off at one time let's first enter a couple bills so that we can see the whole cycle happening so I'm gonna say do you want to leave I'm gonna say yes so let's go up to the X the new button and let's enter an expense or I'm sorry a bill let's first start off with a bill and we'll pay off the bills that we actually create here so once again I'm gonna call it vendor one or you call it like vendor five remember that the this file starts over every time because with every new presentation it's gonna delete what I did before because I'm gonna re go into the file so if you already have the information from last time you might want to log out and then log back in so that you're back to the starting point so our numbers will should match then so here's our vendor vendor number five let's put it once again in 2024 010424 let's say and then let's say the due date is 0106 let's give it that and no tags and we're gonna say that we're gonna be purchasing let's just say let's just say the the category that we're gonna be putting this into will be let's just call it expense one I'm just gonna make a generic expense account and normally when we enter the bill we're gonna be paying for some kind of expense like the telephone bill the utility bill and so on and so forth although as we saw before we could be purchasing inventory or we could be purchasing a fixed asset I'm just gonna call it other business expense and I'm not gonna make it any kind of sub account if I did versus purchase inventory I'd have to use the items which we talked about last time that's not gonna have an impact on the pay bill prop part of the process so I'm not gonna focus on that now and let's say this was for 120 we're not gonna say it's billable no tax no customer because I'm not thinking about pulling it over into an invoice that's a whole another kind of thing that we might think about at a future time over we will take a look at it at a future time but that would be if you wanted to pull this over into the invoice so there we have that and so what's this going to do it's gonna increase the accounts payable and the other side is gonna go to this expense account if I saw that in a journal entry let's just make this was 120 this is just what we did last time it would look like this right so we're gonna say okay the fixed the expense it's gonna be an expense down here to do and then boom and then accounts payable so accounts payable goes up expenses go up net income is going down I have a negative net income because I have nothing on the income side of the income statement which is have that expense so let's record it and say let's check that out so we'll say save and close save and close it let's go to the balance sheet scroll in a bit and then if I change the date let's bring the dates up to 010124 123124 and run it to refresh it and then we're gonna go down to the AP accounts payable and there is our bill form once again let's go back the other sides on the income statement go into the income statement close on the hand boogie changing the range in 010124 tab 123124 tab run it to refresh it there's our expense if I go into the expense I once again see the bill okay let's go back if I go to the tab to the right then refresh this we should see then our our vendor number five and our update of the 1,722 67 tying into what's on the balance sheet 1,722 67 internally if I go to the tab to the left gonna scroll down a bit 125 on the zoom in if I go into my expenses here then I can track this by going to my bills tab and I can say okay here's one of the new bill that I put in place we can also see if I go to my vendors over here and I should have then that vendor number five and if I go into vendor number five I see the bill I'm gonna close up the hamburger now to pay the bill we could schedule a payment note that if you're gonna schedule the payment then you're gonna have to set up a payment method pay with bank or card schedule payment using the bank transfer fee and so on and so forth so you'd have to basically set set that up to schedule the payment but we would generally be paying them with the pay bill form notice once again in QuickBooks when I go back I'm not gonna use the back arrow usually I'm gonna use this item right here which allows us to go back to the vendors and so now we're back into the vendors let's enter another one so that we can just pay a couple of them at the same time so I'll hit the drop down and we're gonna go to another bill and I'll just call this vendor vendor number six tab setting it up and then boom boom let's make this on the 6th and let's tab on down and let's just call that item or I just called it expense we'll put that to expense one again and let's say this is for $200 just to change it up we're not gonna make it billable and let's do one more and we're gonna say save and new this time save and new and we'll call this vendor seven tab enter it boom boom boom and notice when I'm in this bill I'm tabbing through I'm gonna hit the plus button that's a little bit easier hitting the plus button to increase the date I'm tabbing through instead because that'll help me to see every field makes it less likely I skip one expense one I'm using the down arrow to find that trying to do less stuff on the mouse more on the keyboard because that's more like geeky which is the way to this which is usually faster the geeky ways to faster way and so we're gonna then say save and close it here and let's check those out so if I go to the balance sheet now and run it to refresh it going into the A to the P A to the P accounts payable there's our three bills going back let's go to the profit and loss run it to refresh it and there's our three expenses are now in this one account because we put them all to that one expense account there's the three bills that are making up that 320 which have already impacted the income statement even though we haven't yet paid it that's why it's an accrual system not a cashed-based system here accounts payable by the way is an accrual account if you have an accounts payable you're doing an accrual thing we have deviated from a cash-based system so if I go to the tab to the right and run it and then so there's gonna be our vendors within here