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Published on Apr 2, 2012
#3 of 3 Super-Charged eForms demonstrated during Gideon Taylor's Alliance 2012 conference session: One eForm, HUGE Results
Learn how a leading private university used a single GT eForm™ to transform the way they allocate and deliver merit increases across hundreds of employees and multiple departments with a few well-placed mouseclicks.
For a private university in New England, the annual merit process was a lengthy and labor intensive effort. Once the budget was set for merit awards, the Budget Financial Officer manually split a single master file into worksheets for each department, physically routing those to each department head, who then allocated the department's budget across his/her managers, then each manager for his/her staff. After each manager's input was completed, the data then had to be merged back together to evaluate the status of the total budget. This process took weeks of effort and often resulted in delays in processing the merit increases for employees.
Merit awards are now completed quickly and consistently through a roll-up of the new online eForm. 1) The Budget Officer allocates merit award budget for each department on the form; which then automatically routes the specific budget allocation to each department head. 2) Department heads and managers at each level complete the merit award detail for each of their direct reports. The Budget Officer and Department Heads can view where the form is in process at any time and with whom. 3) When all levels are complete, final approval routes back to the Budget Officer. Upon his/her approval, the salary changes are automatically made for every employee in the appropriate PeopleSoft tables.