 Seeing that we have all the members I'll call this meeting of the committee the whole to order at 738 There would the city clerk call the roll All right, thank you, would everyone please stand for the Pledge of Allegiance All right Is there anyone wishing to speak for public forum tonight? Seeing none We'll move into the minutes from our last meeting. Is there any motion to approve the minutes from our April 8th meeting? There's been a motion in second to approve the minutes from our last meeting. Is there any discussion on the minutes? Seeing none all those in favor, please state aye Anyone opposed chair votes aye But that those minutes are approved All right items for discussion only we'll move into item 3.1 the 2020 executive program budget From an update from the city administrator Daryl. Here we go Thank You, mr. Chair First order of business. I'd like to discuss so one of the handouts that was provided to you earlier this evening We've tried to simplify it as far as drawing your attention to the changes Since the original public notice was published in the shavuigan press as Alder Donahue alluded to earlier as part of the earlier held Common council meeting the city did receive news Last month we're in October last month that due to the Edgewater generating Plant as part of a line energies on the city's south side With half of that generation as far as megawatts Decreasing the state as a result adjusted by over half a million dollars in annual shared revenue contribution to the city As a result of that so as a result The intergovernmental revenue number did drop and that was again part of what action That's part of the action that you took earlier as a common council as a result of a presentation made earlier to the Finance and personnel committee at their regularly scheduled meeting in September Also, there was a debt service payment that was omitted as part of a 2019 debt instrument And that again was discussed at the previous finance and personnel committee On the document before you we did receive a bit of good news Last week we received news that our general transportation aids did increase by roughly $241,000 also a video service provider aid Which is a new program as part of the back biennium budget as a city as a city is forced to force to reduce or cut by approximately 20% per year of the annual franchise fee funds from our cable providers As it was mentioned earlier tonight this money is not directly received from the from spectrum or the other cable providers But this is money we received from the state Over a five-year period of time this potentially could go away So that's something for you to consider as you entertain other potential expenditures associated with with cable TV funding again, this funding is even though it's tacked on to a subscriber of cable TV this fee is An indication or representative of the city leasing its right away for the cables to be placed within our community So this is really a revenue associated with leasing our right away, which is borne by these subscribers of this different cable service It's not specifically earmarked for cable services Or equipment. It's really a recognition that someone is using our right away and they should pay a cost associated with that As a result of roughly three hundred thousand dollars and of additional funds that again We received notice this past week these yellow highlighted Pages that are before you Reflect that the city is going to place this back in the general fund budget This will reduce by roughly three hundred thousand dollars our use of applied fund balance It was over it was roughly two point two million dollars on this first page if you go to the bottom We're now it's reflective of one million eight hundred eighty nine thousand eight hundred eighty dollars So again that compares to two point one eight six three one nine that was before you earlier for consideration One thing to note is What is I guess the question is what is an appropriate amount as far as applied fund balance a rule of thumb that? I've used over my career is no more than five percent of your a fund balance should be considered for Annual funding as an annual funding source this puts it under that five percent with that one point eight eight nine Eight hundred eighty thousand dollars Compared to the two point two million it leaves a city with an expected or estimated fund balance at the end of 2020 at forty two percent As compared to if the full two point two million it would be forty one percent As a city you have established a policy an internal policy that the city should maintain a minimum of 25% of fund balance in the general fund so clearly forty one forty two percent Substantially exceeds that so I think the city is isn't in good standing Those are really that the changes that are before you for consideration at your first common council meeting in the month of November It I think all of you have a copy of the executive budget and brief document if I can turn your attention to page 14 This is sort of a quick summary of the overall budget And I think helps you understand the big picture On page 14 in the requested 2020 column. You'll see midway through the document total expenses So a hundred and nine million seven hundred and four thousand dollars is the requested expenditures In 2020 this compares to the 2019 approved budget of a hundred and thirty five million dollars So what is before you for consideration ultimately approval is approximately a twenty five million dollar reduction in overall expenditures? Couple lines down from that or one line down from that is total tax levy And also on the screen for those in the audience In order to fund all our operations The amount of tax levy being requested for your consideration is an additional $322,387 This represents only a one point three six percent increase in the overall levy from last year to this year As you know, the city has a levy limit. So for operational purposes All but a hundred and twenty thousand Is being allocated for operational purposes and that is a cap So we the city remains in compliance with that levy limit Of the three hundred twenty three thousand dollars approximately a hundred and twenty thousand will be applied toward debt service costs as identified for 2020 Even though at this point in time we do not have a formalized or fixed Equalized to assessment ratio. So I can only estimate at this time What the impact is going to be on the average taxpayer in the city of Sheboygan? Last year at this time the average residential value Was approximately a hundred six thousand dollars. So if you look at the Associated tax rate again, this is estimated in order to raise an additional three hundred and twenty three thousand dollars On an assessed tax rate. It would mean an additional 15 cents per thousand value So if you so that average home roughly a hundred and six thousand dollars, it would mean Another fifteen dollars that homeowner would pay in taxes if you multiply since it's close to a hundred thousand You multiply it say times three for a three hundred thousand dollar home You take that fifteen dollars per year multiplied by three So a three hundred thousand dollar homeowner would in essence see a forty five dollar increase as Result of your consideration possible action on the proposed budget On this budget brief the next page begins the strategic plan and Identification as to how this this budget advances The goals and action items of the strategic plan I like to spend just a couple minutes going through that if I could turn your attention to pay bottom of page 16 This is the first of six focus areas quality of life. It's infrastructure public facilities neighborhood revitalization economic development Governing and fiscal management and the sixth is communication But first I'd like to talk a little bit about bottom of 16 quality of life One of the again, I'll talk quite a bit about the right hand column where it says budgeted program services or capital projects Specifically in in this box. It talks about playground renovations as part of the 2020 budget moose park playground equipment will be Will be installed at a cost of twenty five thousand dollars on the next page 17 Again in that third column that talks about continued focus of city streets for surfacing including Superior Avenue This project is specifically 29th Street to Taylor Geely Avenue is also included also proposed from Calumet to North 23rd and Georgia Avenue from South 9th to South 14th Next says begin design phase for smart city traffic lighting coronation. This is a three hundred ninety nine thousand design phase with During 2020 with possible installation of the actual a smart technology in 2021 Again, this is substantially funded by federal dollars. So the local share is is limited renovation of former band of art site As you have previously received a presentation This is roughly a forty seven point five million dollar investment that the city is attempting to leverage We will be creating a future tip district with limited Public infrastructure costs are anticipated Next is begin repairs of fire station number two three hundred seventeen thousand and change for a phase one of that fire station ADA X accessible walkways roughly a hundred ten thousand dollars is being earmarked specifically for that initiative Continues sanitary sewer maintenance relining seven hundred fifty thousand dollars is proposed for this program Other wastewater treatment facility improvements our digester cover replacement a digester heat exchanger and roof Replacement of one that digesters for total seven hundred fifty thousand dollars Last but not least is a seven hundred fifty thousand dollar project to replace the roof of shoreline metros Main building again the expectation is the federal government will pick up over half of that cost And those are really the projects that have Substantial capital related action items associated with the strategic plan With that I love to entertain any questions or comments that you have Thank You Darryl. We'll open up to any questions or comments from members of the committee Anyone have any questions for Darryl Older person Donahue Just apropos Darryl, and I know you and I've had a chance to chat, but there were a couple of concerns raised At the public public comment tonight one regarding funds for the city band and the other Broadcasting for School Athletic events could you just comment on on how that plays out for us? Yes, I can regarding the first item and that is the pops band support My understanding the funding for that is not taxpayer driven it's being funded by a sponsorship of a local company and Again, it's based on how the city allocates that sponsorship And it has gone to the pops band But the expectation is and we have seen a drop in the amount of On what is allocated for that pops band minus day in 2020? There is a continued Allocation of some of that sponsorship funds Chad if you could confirm that Yes, so the plan is for continued funding in 2020 But again for for Alders is no taxpayer funding is being used as as our allocation of private sponsorship dollars Regarding this regarding the second matter and that is additional expenditures associated with broadcast cost of public public athletic events as it was identified by The gentleman earlier this evening This was discussed as part of the 2019 budget Ultimately decision was made to reduce our full-time equivalent staffing at the cable studio from one and a half to I think 1.25 with the expectation that decrease in Staffing would occur July 1st 2019 to coincide with the new school year of the Shpoigan area school district It was identified Closely after you made that took that boat in fall or November of 2018 It's communicated to the school district that the city would no longer fund the the taping and broadcasting Specifically of those athletic activities We wanted to make sure that if the school district felt it was important that they could either Include additional funding as part of their budget. They're an upcoming 2019-2020 budget or seek sponsorship funding themselves Ultimately, they decided that was not a priority for them. In fact, they reduced Their budget associated with cable related activities And subsequently July 1st of this year. We stopped Programming anything of an athletic event nature In the 2020 budget as it was correctly identified. There is no funding in the 2020 budget for school district related athletic events Thank you Thank you Older person Mitchell. Thank you, Mr. Chair Darrell there was an article in the Shpoigan press either this week or last week touching on the budget One of the items that talked about was 712,000 for neighborhood revitalization revitalization including new sidewalks landscaping and ADA compliant crosswalks targeting the riverbend area Can you just give a little background on that project or the focus on that area? Yeah, thank you for mentioning that the city has the unique opportunity And maybe this opportunity will present itself In the future the state legislature allows communities to hold open for one additional year beyond the normal closure date if if the city is willing to spend of the additional increment on Housing rehabilitation or neighborhood revitalization the city in 2020 We know we would have had a closure For the full year of tipped district number 11 Tid number 11 is Washington Square So if you're familiar with that area it's on the South Side South Business Drive The annual increment amount is 712,000 dollars. There's a slide up with some of the detail So even though the city has in the upper floor rental rehab residential facade and Landscaping grants public improvements including ADA and sidewalks ADA crossings crosswalks and and sidewalks in some of these neighborhoods and then staffing to administrate this program The total for this is roughly four hundred twenty thousand dollars. So the city expects that we will continue to program expenses associated with the State legislators intent for a couple years. So not all 712,000 will be expended in calendar year 2020 This is in the weeds a little bit But the city expects probably as early as March or April to Officially close out this tipped district so that as we begin thinking and planning for the 2021 budget We will assume that this in this new in essence tax base of a newly closed out TID We'll be available for the city to fund general operational purposes, but we're able to isolate in essence with the establishment of this budget and the taxing To coincide with the bill tax bill coming out December that we will substantially get the 712,000 and be able to close out Early part of 2020 as I mentioned for for general operational benefit in future years. So we're excited about these Programs that were up on the slide before and the impact that we think it will have in our community Thank you Chad, did you have a question? I have you queued up. I didn't know if that was me You're good. Okay. All right. Oh Okay, just to follow up on what the administrator said in regards to the Shabuigan pops Contribution that is funded through the visit Shabuigan budget and as the city administrator said It's a sponsorship from in this case Planko and it's shared between the sponsorship is has Funded the Fourth of July activities as well as the pops concerts now visit Shabuigan has not approved their 2020 budget there had been some talk working through it to hopefully wean the contribution from the city to the pops Or from visit Shabuigan to the pops off over a number of years That's why it went from 10,000 to 8,000 down to 4,000. So I you know, I don't know what the final number is going to be in 2020 what that contribution is? I think there should be some money going towards them, but at what level I can't answer that at this stage Any other discussions from council members Seeing none Darryl. I just a reminder. I know that Several of you on the council are relatively new. This is a fairly complicated document So I I've Understand if you have you know questions, I would love to sit down with you and go over some of some of the issues that may May be a little more complicated and hard to understand but again, please feel welcome to contact myself And and so we can have time to go through it prior to your consideration at your first meeting in November All right. Thanks, Darryl We'll jump to Items for discussion and possible action item four on the agenda 4.1 4.2 and 4.3 think we'll respectively As long as the council is okay with this we'll consider these as one item. Is there such motion? There's been a motion second to package and approve items 4.1 4.2 and 4.3 To whom was referred director for all resolution 83 1920 by older persons Donnie Warren Establishing the 2020 appropriate budget appropriations in 2019 tax levy for during the calendar year Any further discussion on the budget items? Seeing none all those in favor of accepting The action items and sending it to the council for full approval. Please stay die Anyone opposed Oh The city clerk and identified that the motion is to accept it as an end as long as that's okay All right, we'll take the vote again all those in favor. Please stay die Anyone opposed to chair votes aye with that that is approved and sent to the council Seeing that we've exhausted the agenda is there such motion to adjourn Oh There's been a motion second to adjourn all those in favor of adjourning the meeting. Please stay die Anyone opposed chair votes aye. We are adjourned at eight o'clock. Thank you everybody