 Being 6 p.m. On Monday September 16th 2019. I'd like to call the city council meeting to order Please rise for the Pledgeable legions led by councillor Mike Myers Tonight we are joined by Mayor lot via Technology Make sure we tune her back in So tonight's agenda we're going to be Starting out with a public comment. We'll have a consent agenda approval We'll have city update and council reports and then we have a number of our regular items Most of which will be covering Appointments to the various commissions So for a public comment, if there's anyone who wants to share anything that's not on the agenda This is your opportunity to step forward to the mic and and share what you like to share Just share your name and share what you like to say My name is Junseo and I'm here tonight to discuss the new charter commission in response to some of the comments that I've heard at previous meetings and I thought I'd give My slant on a little perspective But just so we know that you don't like that candle now 1776 when this country was started the only people that could vote were white men of property and essentially It stayed that way for 80 years With a few minor exceptions. So in New Jersey, they let women property single women I'm married with single women property vote in Kansas and Kentucky, you know years later. They let Widows with children vote on school issues because they thought they had a stake in it So right from inception we're messing with who can vote So 80 years later 1856 they get rid of the property thing all white men to vote and 1868 they gave it African Americans the right to be citizens But not the right to vote so you can be a citizen still can't vote so in 1870 they made a law that African Americans would not be barred from voting by any federal law or state law and That was positive things somebody ought to add light a candle. So that was a positive thing And but it didn't work that well because many states made laws to prohibit people who come from voting Wyoming became the first government the Wyoming territory in 1869 first territory the first government at all to allow full female Suffrage and Then 20 years later when they want to be a state and they have to write a constitution a full female suffrage was in that Constitution the US Congress said Yeah, we might as a state. Do you think I've got female suffrage there? We don't want that. They said, okay, we won't be a state. Bye. I don't know. Wait a second and change them I didn't have a camera So the western states and my reading it's mostly because they wanted to track women to those states Start voting to let women have suffrage even though it Federally you couldn't so why female suffrage going on 15 states by 1919 In 1916 Montana voted a female representative to go to Congress So that female could vote in Congress and she could vote in Montana, but if she moved to another state She could vote it was not till 1920 that limit up full suffrage, but not all women not Native American women not Asian So let's get another candle for full suffrage for for some women It's not till 1824 We can get another candle if we've got it for Indian citizen at citizenship at so get this People that were here ahead of time they couldn't be citizens until 1924 and They got the legal rights felt but they were very very Inhibited by a lot of state laws and that's still going on today. So They was so bad about minority voting that in 1865 Congress passes the voting right acts that removes discriminatory barriers to voting and things got better not perfect, but better So we need another candle for that if we got it And in 2013 Robert's court Supreme Court overturn key parts of that So this voting thing since inception This voting thing has been a struggle and it's changed over time Everybody that has been able to vote has struggled to have it right to vote Here's a tricky thing about non-immigrant voting in post-revolutionary war America until the early 1900s It was more the norm than not to allow non-citizen voting So it was already here until that wave of immigration in the early 1900s with people going 1926 laws against But those federal laws did not apply to local municipalities. And so today San Francisco Chicago parts of Maryland all allow non-citizen voting so I don't understand since Inception And all this is going on that candle is just as bright it hasn't been at all All these other people getting the right to vote non-immigrant voting and brightness has stayed the same But the room's that fighter Thank you Hi, I'm Josie Compton. I just moved to win this key in January My husband and I retired and we really enjoy living here but we've got issues of AF-35 coming in and We are renting one of the buildings at one of those new buildings from Redstone and I've contacted Redstone and asked Why didn't you tell us that this issue was coming in if you buy a house in Winooski? I believe there are all type of contracts that needs to be signed that these planes are coming and believe some Burlington has so I think Winooski It should be happening right now, and I wonder why isn't that the issue for tenants I wonder if you guys could pass a lot where the tenants would know that the noise level will be pretty incredible and I'm not trying to hurt Winooski You know financially knowing that if people know that there is this terrible noise happening they won't come here I just feel that if there is these Company like Redstone could put some pressure on the Burlington mayor I've asked them to do so, but they don't seem to you know They don't have to but if they would have to it might help the issue. So I mean I can move I just feel like anything that can help. I've heard the four jets coming through in June I believe and I Just feel very sad about this. So I'm just asking to see this can be passed Thanks. Thank you. Any other public comments? If not We'll move on to the consent agenda What I like to have proposed that we Have two separate votes actually three separate votes to vote on each of the minutes the city council minutes of September 3rd 2019 separately and as well as the joint-city school minutes of August 21st 2019 I was absent on September 3rd. So It would be inappropriate to vote The approvals it as a block So do I have a motion to first approve the city council minutes of September 3rd 2019? Second Moved by Mike second by Jim All in favor say aye. Aye opposed Abstain I abstain Thank you Do I hear a motion to prove the joint-city school minutes of August 21st 2019? Second Move by Amy second by Mike all those in favor say aye. Aye. Aye opposed Motion carry and for the final vote We need approval for the payroll warrant period August 25th 2019 through September 7th 2019 and warrant ending September 13th 2019 and a special warrant ending September 4th 2019 Do I hear a motion to approve? Second Move by Jim second by Amy all in favor say aye. Aye opposed motion carries City update great. Thank you. It do have a number of updates tonight I also want to remind us as a group that Per our bylaws if we have votes tonight that are not unanimous, we will need to do a roll call vote because the mayor is on the phone just to be clear So Onto city updates as you heard from the last speaker We have heard from media outlets that the F-35s are scheduled to arrive this week They are reporting that they'll be here by Friday. We have not received any official word from the airport or be tying But we anticipate the news check their source as well This coming Thursday at five o'clock is what the airport is calling a final tack or a Technical Advisory Commission meeting for the noise compatibility program application This is the application to bring sound mitigation money to the city and to the region So I will be attending that I sent the council the document that was prepared in advance of that meeting today And I'm told it will be up on the BTV sound comm website if others are interested in looking at that Draft program document later this week and everyone is welcome to attend that meeting. It's five o'clock at the airport There's a tentative once it is in kind of final draft form There'll be another public hearing much as there was back in June and that is great right now tentatively scheduled for October 24th at the airport We have a bunch of public works updates so starting with this week on Tomorrow actually John correctly if I say any of this incorrectly for the Hickok water main project We do need to excavate the intersection of mouths Bay of Union and West Lane So West Lane will be closed from three to from 7 a.m. To 3 p.m. Tomorrow Local traffic will have access through mouths through Hickok and mouths Bay of But there you may see some disruption at that intersection during the day tomorrow as they finish that final excavation work Paving our summer fall paving Plan is about to kick off. We anticipate the paving contractor to start mobilizing the end of this week And just as a reminder, they will be repaving with Claire with Claire Street Richard Street and Burling Street Similarly the Main Street concrete joint replacement that we talked about a couple of meetings ago That's targeted to start next week So the next couple of weeks we'll see a fair amount of paving going on and then I want to touch briefly on East Allen I mentioned East Allen Street. I mentioned this Briefly at our last city updates as well that right-of-way work to make that lane adjustment will be will begin next week We have obviously front porch forum. This has been a big Discussion on from porch forum, so I just want to reiterate again when I said last meeting which is that the Lane adjustment that you see out there now will be made permanent by the developer This is in alignment with our master plan that was approved in 2017 some pedestrian and speeding police studies that we have done in the last couple of Weeks or a last year including the weeks when the alternative has been in place as well as aligned to the scoping study Currently going on with East Allen Street by CCRPC We have been targeting our next meeting for the update from Jenin County Regional Planning Commission on that scoping study So we are going to continue to have that meeting But at the beginning of that discussion Give an overview of all the work that's been done on East Allen Street over the last since the transportation master plan was put into place So more to come on that at the next meeting Did I capture that pretty well John good? So as the council knows there was a fire at Courtyard Apartments last last night. This is the Winnowsky Housing Authority building on East Spring Street The there were there was one unit that was disrupted disrupted There were several folks sent transported to the hospital. Everyone will be fine Because this is the second fire there and about a month the residents are Appropriately kind of concerned and have some questions So we will the fire department will be hosting with WHA a community meeting for the residents of that building this week To talk about fire protocols fire safety. We believe both of these fires were started by Smoky materials in apartment units or cooking materials. So we're gonna try and do some Community risk reduction around how to stay safe in your living environment On the fire front. We have a new Assistant fire marshal captain Liam Keating who started today. He is was a really exceptional candidate Hi, Deek. Deek will be co-hosting that That community risk reduction event with us So we have a new employee Liam Keating starting today in the assistant fire marshal fire captain position at the city He comes to us from Maine with quite a bit of fire leadership experience He's also a dispatcher was a dispatcher before coming into this job So he's had held several positions in the public safety field and we're excited to bring him on We'll bring him to a future meeting to meet you all as well Today was his first day. So we thought that would be a little much You got an email from Paul earlier today and for the public our website will be going down for some scheduled maintenance this coming Friday the 20th we are trying to consolidate some vendors right now Paul has a really crazy Spider web on his whiteboard of all the different vendors that support our website and we're trying to simplify down to two or three from five or six It does require us to take our website down for up to 72 hours We're hoping it's much faster than that, but it's got to repopulate under the new DNS server It likely will affect city email. It will be queued up. So it will be waiting there for us when we're done But there may be a period of time this friday through the weekend that we will be out of communication Please feel free to call city hall during the day on friday or dispatch if you need something immediately And thank you to Paul for figuring out that conundrum And then to end with fun stuff. We had a great river cleanup Thank you to claudia and ray's ray and their team on saturday and the mayor for participating in that cleanup It was fantastic. They're a Windy day, but we did they did a lot of work and it was a great community event Just a friendly reminder that this saturday the wunewski peace initiative will be hosting the International day of peace event dinner saturday night from 5 30 to 7 30 at the senior center Thank you to st. Stephen's church and the wunewski peace initiative for hosting that The last wunewski wednesday of the season is coming up on october 2nd From six to eight in the rotary and that will be featuring the band honey twist. We hope people will put that on their calendars and come out Quick shout out for programming at the library. We have a some great new staff at the library and Well joining amanda and her team Who have introduced a new pokemon club a dungeons and dragons club As well as our step standing up what formerly was what we called homework help that we are now calling academic and career support So if you're looking for ways to connect with the community through the library, it's always a great option And then looking ahead a little bit what want to put on your calendars october friday october 25th and saturday october 26th as official halloween and wunewski that will be the festival pumpkins downtown The weekend before we will likely be carving pumpkins So more to come on all of that but it's a wonderful event in the city and want to make sure it was on people's greater screens And that's all I have. Thank you. Great. Thank you We'll move on to council reports So I attended the housing commission meeting on uh last monday and at that meeting the members Worked primarily on addressing feedback that was generated by council at our last meeting around the housing trust fund policy um And had a together a great memo outlining both policy level changes and operational changes Uh, the commission spent a bulk of its time looking at potential barriers to access in the program and how to address those Based on our feedback matching affordability requirements to loan terms and um thinking about ways to address issues of equity within the Program and the application process So there's a fair bit of discussion during that and I think i'm excited to see what they're going to come up with and bring Back to us Great. Thank you um In the past 10 days, I served on two different interview committees One for the charter change commission And the other for the safe healthy connected people commission, which is the new combined commission of uh community service and public service We had some great interviews and I think you'll learn about our recommendations shortly later in the meeting Mayor lot All right. Um, so last week the planning commission met um continued discussions around form-based code also heard some public comment from uh staff at the partnership for prevention about Advertising of alcohol and tobacco The commission is interested in that issue and is going to hear some more research from the partnership and the community meeting on the uh On the actual agenda For next Tuesday, I'll be recording the monthly world of winewski episode on channel 17 I'm going to be hosting uh, michael proy from v-trans to present on the double the diverging diamond interchange the presentation We had at our last meeting as well as Jason something From ccrpc Jason charest is going to present to us on the east island scoping study, which jesse mentioned Hoping to use this episode is another way to get information out to the public about that project And to tell them how they can provide feedback As well as to promote that we will be having the more detailed presentation at our next council meeting Thank you. Thank you Um downtown winewski has not met since we all less met so I don't have any updates to share okay um the municipal infrastructure commission met And thank you jesse for giving my my review to the To the uh chambers because that's basically what I was going to say is what jesse said Um, we do have our candidates that we're setting up interviews. We're trying to do it this week But a few of them reached out to us they're on vacation. So we're going to be doing some interviews the following week um and then Set to approve that public source commission Um, and I do know that at our meeting we're going to develop our work plan and we're sending that for our next meeting in october um and I think that was it basically jesse gave the update for what I was going to say so She took the words out of my mouth. So it was me That's all I have. Thank you So for our regular items, I'd like to call up paul sarne who's going to recommend Our resolution to be approved love my city campaign So just to give you a brief overview of the um the campaign and what uh analysis does um the national league of cities and towns is a uh municipal resource advocate develop this campaign um the campaign celebrates um for What they call key pillars. So the key pillars are encouraging civic engagement Building communities for all generations of lifting legacy cities, which is a phrase we've heard before Uh and ensuring housing for all So as you've seen we've we formally joined the campaign We happen and we'll feature some really great content including woody ski wednesdays The community of our project, which you guys can hear about later Some infrastructure highlights an affordable housing project and some other fun material It's worth noting that the vermont league of uh cities and towns is also joining this campaign. Um, they Are encouraging other communities to do it They present it as the love my community campaign. So it really deals with a lot of the the smaller towns that are here as well Can you see that? Okay So yeah, uh, they're again, they're they're uh, they're also spearheading this campaign So I would like to read the resolution. Um, city of when you see recognizes september 16th 2019 as love my city day Why do we love where we live? To answer this question the national league of cities created the love my city campaign The city of when you see is excited to join this campaign Whereas the city of when you ski recognizes the common ties between our strategic vision And the national league of cities four key pillars Including the encouragement of civic engagement building communities for all generations Uplifting legacy cities and ensuring housing for all And whereas the city of when you see invites our community members to share their stories photos and experiences Highlighting what they love about when you ski And whereas the city of when you ski joins the romant league of cities and towns and encouraging all of our neighboring communities to celebrate And whereas the city of when you ski formally thanks the national league of cities for their continued support and partnership Now therefore be it resolved that this 16th day of september 2019 be known as love my city day Really great content throughout september If you feel like for your own personal social media accounts joining in of course you can use hashtag Which is another good segue into Introducing uh, david clinker. He's our when you ski high school student who created this amazing video In support of the campaign, which you can see it was prominently featured on the national level through their Through their channels Which is if you click on the national league of cities Twitter account they have not been sharing a whole lot of content from other communities So I think it's a huge win to david in the community for Getting content up there And I was asked to make a video from a school and since I am an aspiring videographer I took the opportunity to do this and I Love the outcome of it and I hope to continue to make more videos So why do you Know His website is djkssfilm.com But there's one more thing I'd like to add So in 2013 my cousin passed away to by drawing the new ski river She was 12 and I really think that last year one of my peers also passed away to the river So I just I wanted to make a video next summer Next summer to try to help improve safety around the river because um, I think it's kind of overlooked, but I need to So david what inspired you to do this video? I love making videos. I've been doing it since I was eight and so any chance I get to make a video I just take it because I love doing it. It makes me happy. Well done. Thank you I'm gonna leave business cards right next to me Thank you, and I encourage everybody to participate you all have social media accounts the hashtag is love my city Hashtag news feed You do need to yes, so can I entertain a a motion to approve the resolution? So second It was uh, it was I'm having a brain cramp It was it was motion was set by jim and approved a second by me All in favor say aye. Aye opposed Motion carries. Thank you Thank you So jesse you're gonna I'm next start us off with the charter change commission appointments. Um, so the next lube of agenda items are Different commission appointments in just for uh, all of these This is a reminder and for the public In the middle of july the council approved a slate of different commission charters documents establishing or re-establishing commissions Staffed then put out a call for people who are interested in Continuing to serve on commissions or new folks interested in serving Since then the staff liaisons and the council liaisons for these that are before you tonight have conducted a series of interview processes and the recommendations are presented to you as a slate of candidates for each commission It is your discretion how you move them forward So the first one is the charter commission. Uh, so again just as a reminder that is a commission stood up to Open our charter, which is our foundational document for the city the document that is in state statute that explains who we are How we govern ourselves how we run our processes? The council has specifically asked that that charter commission look at options to allow for all resident voting As well as look at some administrative changes and aligning the administration of The school processes and the city processes to ensure those two two documents are consistent So before you now is the appointments to the charter commission And though and how and I conducted these interviews And I guess I would turn it back to you to how to share any values we had about Putting together this slate of candidates. Yeah, what we were looking for in terms of qualities we were looking for Participants to have an open mind So as we get into the the various changes we'll be proposing that we can maintain Just an open process to consider what's best We were also looking for community engagement. We envisioned that this commission will probably spend Most of this coming year And be able to present back to the council its recommendations so that we can put those of charter Change proposals onto the november ballot of 2020 We're hoping that these these members we selected will have an interest in learning especially the issue of non-citizen voting There's a lot to it And we're looking for people who will support the process um And we I think came up with a good slate of recommendations for folks who Did those qualities? um, so just as a reminder for According to the bylaws that you adopted in july as well week for the new commissions We have also staggered the terms with the attention of future terms will always be for two years From july through june But this first round we've done one-year appointments and two-year appointments and you'll see those before you So for these for these appointments, we do have some members here present If the council would like to hear from them, but just to go over the list The we're recommending for full commission members for the one-year terms Hussein Amori who is a He was here earlier, but I think I have to go to another obligation. He is a student at the high school And jerry mires who is not here, but it was a former city manager for the city for many years And then for the two-year terms eric kavi liz edsall Who are both here and prashant sing who obviously also serves on the planning commission And then for alternates. We're recommending doug johnson For a year term and sam mires for a two-year term So for if you they're here if you would like to hear from some of them If you would wish to come forward and share a few words you you can do it this time Okay Okay, sure Liz edsall and I just wanted to thank the council for the opportunity to participate in the commission and I have a background in grassroots organizing and i'm really excited to Come up with a process and collaborate with the rest of the commission to do really solid outreach and education and and hear all voices and and just really Love living in winewski. I'm relatively new here. So i'm happy that this will be an opportunity to meet more people as well Great. Thank you Hey everybody You heard i'm eric kavi I am incredibly excited to see the renewed effort in getting this commission up and off the ground So i really want to thank you all for that And hope to have the opportunity to participate. I think this is such an important issue for our community Really loved what gene silva said opening up the night tonight Our country has a much longer history of enabling non-citizen voting that it does Suppressing it and I think in all of these discussions that you all have been having around equity This is an important piece where we can ensure all of our residents Regardless of difference in immigration status can come together and make decisions about the issues that impact their lives Great. Thank you. Thank you I'm just an alchemy You're still on the commission Thank you So I like to entertain a motion to Approve the slate proposed for the charter commission So move second Move by jen second by amy All those in favor say aye. Aye. Aye opposed Motion carries Is christine still with us? Yeah, she said I can I can see her Did you vote mayor? I need to quite hear you. I I did maybe I didn't go up to me fast enough. Oh, okay. Thank you Okay Next we'll have um, heather parenting Heather is actually on a well-deserved vacation. Oh, okay, so I'm going to talk about this one quickly um, so this um, again You did adopt a charter for this commission. Um, this has been a very active commission in the last year We did go back to the current membership and they all expressed interest but for one in continuing on So we are recommending that because of the work that's been done in a moment And they have going as a team that we continue that The one new appointee here tonight. Um, the gentleman who is Stepping off, but has been a great contributor to the housing commission Was meant to be a representative for from winewski housing authority is our primary Kind of partner in affordable housing in the city. We felt like that was a really important connection to maintain He currently serves on the board of wha as well So we went to our expert new executive director of wha deek dakaro and she suggested that she might be able to serve until On an ongoing basis or until a board member was interested in stepping back up So we would recommend this sleigh of reappointments with the addition of deek to that list and Is here as well. Do you like to share anything deek? Is it so awesome I've uh been executive director of the housing authority for about three months and as jesse pointed out earlier has been interesting um, but delighted to be part of the solution in winewski to affordable housing and Really anxious to be at the table From my point of view, it would be delightful better for me for board member But at this point until we can get that stepped up I would really love to serve and it'd be honored to serve if you would appointment. Well, thank you so much Any questions for deek? Great So is there A motion to approve the housing commission appointments Some of it Second moved by amy second by mike all those in favor say hi hi hi a post motion carries Next we'll hear from Either rake coffee chief adi chief hebert about the safe healthy connected people commission appointments I lost the russian back there Actually, you know in terms, thank you So yeah, so how as you mentioned earlier was part of the interviews with myself and john at rick A few weeks back had some really excellent conversations with some fantastic folks And we're excited to have a slate of recommended commissioners for safe healthy connected people That's a good mix of carry forward from both public safety and community services and also Some new ideas and energy getting into the mix We should mention too that we do have six slots of the seven Recommended here. So there is one alternate spot. That's still available Um, we do have a couple folks that have expressed interest since we Did are going to be so we should reach out to those folks soon But if anyone is interested, we're still open to hearing from you. So The slate that we are recommending is uh, mary husman for a two-year term Paul ravity for a two-year term Courtney blazias for a one-year term Erin bar to be for a two-year term kimberley jordan for a one-year term and then verse wilson as an alternate for a one-year term great and any of those um proposed appointments like to share Anything they like to share with us See if you I see if you do You don't have to I'm honored to this opportunity. I really uh, I'm kim jordan. I love the idea of um Exploring how our many different communities in this tiny town can be connected in different innovative interesting creative and non-threatening ways And uh, I'm a big fan of this town. So I'm glad to be a part of it. Thank you a few words A few words How do you say I'm well I'm Bruce Wilson and uh, I want to be on the commission an alternative and um My experience and and first of all, I'm living from and I would just be um In the past for nine years and I'm back for like two years or 11 years or whatever And um, I work around the state um with some of the non-profit work I do um Basically working with the communities and I work many, um I do a lot with the communities in the ministry of water director for six years and for parks and parks here And I'm very honored to um, you know, you know, everybody knows you know The people who knows me here when you see knows that I always have come For to try to see ways I help on the community. So, uh, thank you. Thank you very much. Thank you So is there a motion to approve the um slate for the self healthy connected people commission appointments? sold Second move my mic second by jim all those in favor say aye. Aye opposed. Aye Motion carried Thank you Um, all right, so next for the finance commission appointments. Yep. Um, so again charter was this is a commission that's actually been, um Constituting in the past and then took a couple here hiatus and we are reconstituting So the mayor and the finance director and I interviewed candidates for this position for this commission And I'm recommending for a one-year term Mo matt and gene silva and a two-year term susan eddie and sheldon goodwin again, several of them are here tonight This is a commission where we still have a vacant member and two vacant alternates if people are interested in really diving into numbers and spreadsheets and Projections with us. We would welcome you on to the finance But in the meantime, we have incredibly talented individuals offering to step up and we're really excited about this slate Would any of you propose appointment? It's going to speak chair Calling you out My name is sheldon goodwin, and I'm very excited to be a part of this commission I studied municipal public policy in school I got to get to know when you ski over the year and a half that I've lived here and I've loved living here so far So I'm excited to apply my love for when you ski and also my knowledge and background in order to Help make our city great moving forward. So yeah Thank you Do I hear a motion to approve the proposed slate for the finance commission appointments? Second moved by amy second by Mike All those in favor say aye Aye proposed Motion carries So next we have mayor lot who will walk us through the cctv appointment Thanks, how um, so as members of the town meeting television cctv service area We are able to provide a representative to the board of trustees um I am recommending so I interviewed candidate along with the executive director of channels empty Um, and want to put forth the recommendation for kevin lumpen He currently serves as vice chair on the development review board and has And um works as an attorney a lot of the role at thing with budgeting and contract negotiation revenue services Looking for revenue streams. So I think he has a good background to Provide good representation for us I can't see the whole audience. I don't know if he's here. He is here Kevin would you like to come up and say anything? Sure How's it going? I'm kevin lumpen. I'm the vice chair of the drb I saw the posting for the cctv trustee on front porch forum and One of the things I'd like to do is get on as many boards as possible as my schedule permits Because I think it's important to give back and uh, this is a great way to advocate for wanouski As a member of the drb. I often see the camera And I'm excited to get on the other side of that and help advocate for cctv. I understand they've got some contract negotiations Litigation all things that are exciting to lawyers Great Thank you So, um, can I entertain a motion to approve kevin lumpen as a cctv appointment? So moved second Moved by mic second by jim all those in favor say aye. Aye. Aye opposed motion carry Okay Thank you all very much. Thank you So next we'll have up for, uh, discussion purposes, um, ray coffee who will talk about the wanouski community mural project Olivia here So for those of you who don't know Olivia, she is our fantastic americor Uh service member for the year. Um, it has really been spearheading this project Olivia as just just said and I'm the community engagement and volunteer coordinator I'm here with some really wonderful folks and we're here to present a wanouski community mural under the main street bridge So if you'd like to quickly introduce yourselves and how you're Tied into this project My role here is to coordinate the artwork and to come up with the design and also Once we start hopefully making the piece of art with the youth in town To really engage them and build relationships as we create the artwork together I'm Bruce Wilson. I'm executive director of service rendered. We have an arts program called art so wonderful And we have uh, we've been doing murals around primarily in Bronson but in other places around the state Since 2001 and basically the goal was to um Because we have a graffiti abatement program which cleaned graffiti and in my studies We found in 2001 if you put murals over graffiti that they honor down and also It looks it's beautifies the city and so um years ago. We did a mural underneath the bridge um and um And it got all crappy and You know tagged over years later. And so I guess um DPW would have painted over it So, um, I think it was time to do it again. I ask if we do it again make it beautiful beautiful and um And this has been damaged And what would mean she also coordinate the brown tomorrows as well And um Olivia I'm just wonderful people in the city. I want to say I agree that we can do it Yeah, thanks very so Bruce came to us um a couple months ago I came to gray coffee and I with this idea to put a mural under the bridge And I don't know um, if you've been down there recently, but there is there is some graffiti And so we are proposing this project and um Liz had this wonderful idea. She was just mentioning it mentioning to be a community engagement opportunity So she's going to design it or sketch it up on the wall to be like a paint by members So that so that we can encourage the community to come down and help paint We have we would like to plan three open community days for anybody to come down and paint the wall And then I have some I have plans for specific targeted outreach To do smaller smaller groups to supplement more painting because it is a really large space So the musky high school Culture and community course is really interested in helping out I'm hoping to partner with the senior center and potentially with sister pat's coffee group down at the That happens every friday at the occ if you have any other suggestions for outreach that I am Open to that And we would love to start painting soon Something brisa secured in kind donations from loze and from vermont paint company and Liz is incredible and is donating her time volunteering with the city to be able to hopefully make this happen So yeah, do would you speak to the art that you're planning? sure I designed a sketch that basically Looks like a timeline But as opposed to maybe a boring one out of the museum This is a straight line Instead of the straight line you can imagine the contour of the musky river as it flows Through different areas and through musky and then along that river of timeline Sort of behind the water would be these big images of musky through time. So we'd go all the way back to The prehistoric times or we have found evidence of a campsite You know thousands of years ago all the way through abanaki time through the big mill and production era and then Through this amazing diversity and the circle being formed and the downtown vibe and all the way up through to today and on the end of it We are thinking about having a big sort of photo opportunity where you could stand at the end and represent yourself in front of the mural as being the musky of today So for you all tonight, we actually don't need a vote on this but it will go through our regular permitting process But because it's on municipal infrastructure We wanted to put it in front of you and just ensure that there were No concerns that you had or if you had any concerns that we were integrating them into the project planning process But the actual approval will go through our zoning approval process So are there any comments or questions from council? I do I look um I don't know have you guys reached up to dan higgins Dan Higgins is a photographer. He has captured wanooski for 50 years, I think anyway He might be a good resource Absolutely To uh, he might ask some info or he might want to he might donate some pictures for you guys to copy or whatever I can't speak for dan, but um, I know he's been he's done stuff like just before Through his photography. He's also came up with a book and like I said, he's captured wanooski for I don't want to age him but I'll say several decades I think he'd be a good source I'll just say for one reason or another that's one of my kid's favorite places to play down by the circle is under the bridge So when I saw this plan coming forth, I was really excited I want to appreciate just thank the effort to show a zero dollar commitment by the city to make what could be Really awesome piece of art up here in our city. Thank you so much for doing this work I'm excited to see how it comes out because I've also walked down there And then even coming up onto the bridge that section of park has been tagged with graffiti too So i'm interested in seeing how this is going to play out because maybe we can Future little murals so people don't tag it Um, yeah, another thing I had in mind. Do you guys have a plan if in case it does get Tagged with graffiti. Are we going to have a plan cleanup process where maybe get another community engagement to clean it up or repaint? Well, I can speak on that. Okay, like I don't know if you've seen all the we created like 90% of the murals in Burlington You know, we just see we just started our art on boxes. You might see some new boxes coming all beautiful you know because of graffiti on it and and um In my studies in 2001, like I said, if you put murals over if you didn't usually honor them And we always if you notice that if you go behind these parents, you see they always rotate it They always so every three years that then you said five years in your plan That we rotate them. So what we want to do is maintain the our murals You know, we don't have about a few of them in Burlington now But so we maintain them. Okay. Good You know, that's that's important to us too. You don't mean sure. Absolutely. I mean, I think that's I'd like I'm looking at the the sketch here and I think that's a great idea with doing the Windows Gear ever I mean, it's right by the river. So One other thing too is that our sponsor from our company. Um, Matt Um has have some other Like, uh, like it's like the Euro thing something you put over so so covered So so if they somebody's very you can just wipe it off. You know, you don't mess up the mirror So I think that might be our final code for those for music And Any questions or comments from the public I Something different so because one thing is because we want to give artists the opportunity to Showcase the talent in public space. That's that's one of the main things we do You know, we open up our yard as well and brown tomorrow It's gonna be free for artists It's starting to be constructed construction now and they can get 100% of their proceeds. And so what is what is this? What we want to do artists opportunity showcase their talent in public spaces Where's that it's an education piece too Where's it's not only that they showcase the talent public spaces But they also can put on their resume. They can put it on their press kit They put in a scholarship for art schools. They can show, you know People and they found me proud of something that they did in the community Also, the community serves opportunity and beautiful our times in the city. And so that's it's a lot of things over there. That's a Plenty for free Yeah, but Robert with the with the construction going on you concerned about it not lasting being destroyed or We don't have any plans for that bridge yet as as it stands now. So it might not affect that Under area anyway Last I heard it was 2024 Yeah Probably be redone by then be redone by then It's been good five years at a good five years at a mural and then there's an opportunity to start this process again And changing your own sort of to reflect what the city looks like when there's a new break Okay Anyone else? Well, thank you Next mayor lot, you're going to lead us through a conversation about the equity and inclusion recommendations Yeah, thanks out So continuing on a discussion that we've been having as a council since last year about how to bring more equity into our City and policy processes We heard a couple meetings ago at our joint meeting with the school board Some recommendations coming out of a series of dialogues That a small group of folks participating in an equity series Including city school and community leaders came out with Today I wanted us to follow up on that discussion and talk about what our next steps are I'd like to found us though in the The initial goals of this work So we set out to number one build meaningful relationships among community leaders And a shared understanding on racism power and privilege And number two we wanted to identify best practices and processes that can make services resources and policies more inclusive and equitable Um, so I want us to be thinking about those two goals during this discussion Um, our third goal was to prioritize action ideas And make mendations how to leverage About $5,000 that the city had set aside for this work. Um, and so we had heard Some presentations at the last meeting I have the list here. There were quite a few recommendations that came out of the group The two that were presented to us were about Forming, uh, when you see equity council And expanding the position of the school's cultural liaisons to support city issues as well Thinking about How we might move forward towards our goals considering these recommendations Um, a couple of questions that I wanted to propose to you for this discussion are How these recommendations could support and build on each other How they align to what we already do as a city um And how we can ensure that Whatever our next step is to move towards some kind of pilot We're ensuring that participants are Really seeing outcomes that we're being thoughtful about how we are engaging folks in this work to make sure we're not setting something up that Um Doesn't show them any any impact for their efforts We were all in attendance at that meeting. Um You know how has been Involved in this process as well as jim Um, I don't know if you all have anything to add Or anything that you want to recap as well before we move into discussion uh, I I just want to um Clarify from my perspective I think the There there there might be some overlap Um between those two concepts the multilingual liaisons Uh expanding their scope of work and this equity council but I I see some distinct differences um in terms of um The ultimate purpose of of an equity council I I see that as a body a very diverse body that represents the greatest diversity in our community um In addition to race race and ethnicity You know socioeconomics ageism You know, how do we have all of those different voices at the at that table? Who can become thought partners for the council? um Who can um Help us see what we don't see around our decision process of making policy And and I see the multilingual liaisons Really focusing on um supporting new americans as they adjust to to our culture and um And and Maybe more of a direct service kind of support um So I I see some distinction between the two as well as some overlap And and probably different skill sets needed to be really um Functioning at the best possible level to do the work that's before them Yeah, I think piggybacking off that I think the idea of using or expanding them multilingual home school liaisons within the school to encompass city work as well was in some ways An issue of opportunity that there is this opportunity in a group of people who could provide an institutional support for both Amplify amplifying voices that we can't hear but also getting Request back to groups that are traditionally not engaged I think there are other analogous positions within the city that we've talked about that would serve our senior communities Low-income white population differently abled folks So I think that there are I think this could be models for how we kind of have an institutional point of communication from this kind of small body with limited time to populations that have limited time to engage in civic process But still have a voice and a desire to be heard So I think that the that it really is uh, I do see is fairly distinct in terms of how these groups would function where they would be coming into contact with the city process between the equity council and the multilingual liaisons as we point out how You know and on that point um It kind of sounds to me like the equity council is focused on our work as policy makers and the liaisons Potentially are more of a city staff centered role I I think so other thoughts from council I really I just want to thank you both and christine for the work that you did to Research all of this and the weeks that you put into it um I like both of the ideas of the equity council and the cultural liaisons I think one fear that I have about Starting with the equity council right away and investing You know all in on that is how will we find those individuals that we really do want to represent those diverse communities? Given especially the language barriers that we have and how can we do it in a way that would avoid tokenism? um And so I think for me I would love to see The cultural liaisons maybe try to establish some of that work for us. They're already a successful model They're already engaging with some of these communities into jim's point Could we have them sort of standing up some of this work getting those conversations started Seeing if there's people in the community that would want to participate on the council And then having you know other departments Like community services and the senior center kind of fill in those other Those other holes that you have both identified You know, I like that idea. That's a good idea. I think the um the safety What's the name of the new commission the health and safety commission? So safe healthy connected. Yes Is there room for them to have a subcommittee under that commission? And to form an equity commission committee kind of thing I think that would be a good start for a pilot to see how this would all transform anyway I think for the equity council, you're going to be looking for people with very specific skills around around recognizing inequity and having the language and maybe the experience of of of helping Break down and understand What might be missing from our process? So I see them as thought partners and and and those who probably have some experience around this So it will take I think A solid effort to find the right people to be on that committee. I think they're in our community For sure There are people that do this kind of work that do Workshops around, you know, race power and privilege So those are the kind of people we're looking for Who have that kind of experience and skill set. So I don't see it as part of the That new joint commission. I I think they're going to have their own I think their focus is going to be helping us Process policy as it relates to Save healthy connected people Um, you know in that same line of thinking I you know, I like any of the connection you made about Taking some time to identify leaders potentially with the help of the liaisons and other staff I'm also thinking about how to Incrementally forward To test something out in the community before You know before we institutionalize something and say this is what's going to work I I feel like a good step into this sort of equity council like policy support Might be inviting these folks Um, you know, I think we could identify some people right away even from this working group Potentially other other areas of the community but inviting them to The Like the budget goals discussion that we have And the strategy and priority meeting that we had back in June like these big These are the planks in the year when we're having pretty big discussions about where we want to head I feel like that's a good start to having someone else weigh in on You know, we're having blind spots about equities and where we're going So christine in that example, do you envision those folks attending city council meetings and Kind of jumping in before we are going to discuss something or just curious how you envision that rolling out um You know when I think about our strategy and priority meeting I think it's intentionally inviting these community members these community leaders Sharing the resources with them and setting them up with the reframing that like We want you to look at this information as well and listen to our discussion and help us You know help us see what we are not seeing I think it could work similarly for the um the budget goals setting meeting where We share the information out ahead of time and We're like making sure that we have these people in the group You know all these meetings are public and open to that sort of feedback anyway, but it's the outreach and the intention I think that could really get us that engagement And if I could add to that I think uh a really interesting role for these um council members the equity council members would be To have them have the the training and support to be able to on a rotating basis attend our city council meeting and and give us live feedback about The blind spots that we may have come up in our deliberation and maybe within 48 hours we get a written report About that feedback so that it can help Guide us and teach us how to really um Have this lens of equity in the work that we do So I think that could be a valuable feedback loop for us to to grow And become More equitable about our work Absolutely, especially the in the moment piece. Yeah, because otherwise it's that's right I mean I would say that I mean I get the I I see the logic for the incremental approach, but I also Having been a counselor now for it seems like more than six months. There's actually only six months Um and the amount of work that I've had to do every time getting ready for these meetings And I'm committed to being at every meeting I I worry that we would actually spend a lot of our time trying to get individuals up to speed on particular issues ahead of those Issues being discussed getting getting someone up to speed on our strategy session is not a small fee um And without it having some I guess I would say either it'd be great to do that incremental approach With an eye to if this works. We have a planned endpoint, which is a more formal role that you could graduate into or that we're developing on the fly with these folks or We just invest the time to set up the group effectively and have the same people participating over and over for a year or two I think They're I think that from a council work and the staff work You might end up doing about the same amount of work if you're trying to add hot pull people in at the right time And I'm just thinking that most of our meetings have had An issue on it that could have a potential equity implication rx noise exposure map discussion our Housing trust fund policy discussion, even the tree ordinance that I very much love But I know that there are equity issues within there too So I think that we have had many many discussions as a body already where those we want to have some Uh, I think someone looking for our blind spots Um, so it's not to say that I'm advocating one way over another But I think if the goal is to have something that's institutional that's um, Supportable in the long term. I think having either A defined endpoint that we're working towards with people on an ad hoc basis Or just trying something out giving it a year sunset and reevaluating the year See if it actually got us something different than we would have gotten Just doing it ourselves. I think that might be I think it is work, but I think it's worth worth doing And to Christine's earlier point it would give us measurable outcomes at the end of that year Yeah, I think you know, the other thing that I want to be mindful of is that we test this approach and see if it works before we set it up As as I've mentioned before as we discussed initially There are a lot of barriers to the way that State statute is written in the way that we have to move through public policy um So I would prefer to see us take an incremental approach to see how to How this could be set up for success versus diving into something And putting these folks in a position where they actually can't see outcomes from the work they're doing I think Jim to your point There is a lot of background There's a lot of information to be had right to really understand You know strategy and policy And if folks are coming into this without that background without a good, you know a long runway I worry about them having Not having an understanding of where state statute puts a limit to what can be done What can have you done in a training? I I don't know the answer to that um, but I think this is for me this feels similar to a discussion about Testing out having our commissions all meet together on one night. So we are starting You know, we're testing that out before we say we're going to make this big shift we're trying an all commission member orientation and then trying another um Another meeting down the road to check in on the master plan to see if what we are envisioning Actually plays out and is successful for the folks who are involved and I would like to see a similar approach to this work So I have a clarifying question. So when you say incrementally, are you talking about bringing on One or two people at a time until we get a critical mass? I'm not clear about that. I would like to see us You know at this budget goal-setting meeting at the policy priority strategy meeting, you know, and if there are other um big points that make sense inviting as many folks as we can like We already cold together a large list of people of leaders from the community for the initial The initial equity meeting that we had back in april I think it gives us a really good starting place to see who interested in this And start with a group of folks from there. Um, and you know, if any of us have Other contacts in mind that we want to reach out to you. I think that's great as well I would envision us trying to pull in as as many community leaders as we're willing to be a part of the process Okay other thoughts Any comments or questions from the public that I bring us back to the lea cultural liaisons. Sure um You know, we talked about Pivoting for that as well um I wanted to suggest to like perhaps this is an effort for staff for jesse and for the superintendent To talk about what it would mean to run a pilot with a single cultural liaison Um, how they might how that might work for us I know jim has also had discussions with the muski housing authority That they have some staff that are sort of ready and willing to play this role already Um, and so maybe that's another way that we can test this out this idea as well Yeah, I think that's a very That could be a very straightforward attempt if there is a Home school liaison or a cultural liaison who's interested in trying this out for the first year Um, I think we do still need to do a little bit more work with all of the liaisons to have a conversation about What they perceive as barriers to participation in this process and what we might be On an inadvertently setting them up for so I think that it would be great to have that conversation continue in parallel with the work that jesse and shon would do If that sounds okay, I think that's a great point so just a quick update from uh, my end so shon and I and the Canillie liaison supervisor have a meeting scheduled for next week to start talking some of about some of the operational things I think just to flag a couple of things When those employees are union employees. Um, so there will be some process to pilot or expand those roles Or to change them at all quite frankly To I think we're going I if this is something that the council would like to move forward even as a pilot or Uh full implementation I think that's got to be built into the fy 21 budget process In a in a long-term plan even if we do a short-term plan some other time in fy 20 Um, so shon and I will be assuming I'm getting continuing to get some head nods around the table shon and I will be figuring out some options for that In the next couple of weeks and that has much more to do with the fact that these are Employees who are unionized that have salaries. I think the council Um Has left less of a budget impact. I think we'll have some budget impact, but less of a budget impact Okay, yes Could you explain what you're talking about in terms of like Next steps for the rest of the commissions and then for the work of The equity council and I'll go back and watch the past discussions of the council on this topic, but Would there be an opportunity to have members of these newly appointed commissions participate in whatever equity Training or work is happening I would think so and and I think The equity council is is a is a new concept that will be standing up So it's got a lot of newness to it. We want to make sure people are really um You know really knowledgeable about all of this process and and how they can be really Supporting us in an advisory role and what does that look like? So I think it's a it's a really Different and nuanced approach to doing this work whereas the commissions have been ongoing and I think whatever Is needed to support the new commissioners. I think will come out of those those commissions If I can just add a friendly amendment to that one of the things that we had discussed at a past me And this may have been actually the meaning you weren't here. How and the mayor and I are planning on is now that we have some new commissioners Doing a full commission orientation And I'm not locking the date not retrieving the date right now But we I think it's the beginning of october and you'll get a communication tomorrow or the next day about that that orientation will really focus on Our form of government on open meeting laws on the conflict of interest policy on the master plan some of the organizational principles of policy guidance for the council I think we will have a section there on the equity work that's gone on thus far and the values we kind of Hold as a community, but I think there is certainly I think that's a very kind of fundamental Kind of nuts and bolts orientation and then as we move forward. I think figuring out how to Bring more equity conversations into that policy work Well as Hal suggested be An ongoing conversation with this new equity council or whatever that looks like over time And I think that there was a kind of vision that this Equity council would also work with commissions as well and would not just stop at the council level. So I think having That connection to commission work because that's where policy formulation is happening as well It's going to be a key part of that. I also want to recognize You know when with the previous council when this discussion began It was based on a desire to see more representation in our commissions And even tonight reading the applications from all of the new applicants And the last several appointments that we've seen I would like to recognize that I've seen An an increase in representation and people from different backgrounds, you know ethnically socioeconomically age gender I feel like we are Slowly making progress on that And a lot of that is the efforts Of us to do outreach right like that is our role is to try to bring in these voices as public representatives voices who aren't just our our You know the background that I represent is my job to try to bring in others as well And that's something that I don't want us to forget either but that is also a responsibility on our part Thank you So I think Maybe I can't see anyone at the table Maybe there's support for For staff to proceed with talking about the operations piece of highlighting the liaison staff Is that for jesse? I'm asking you as counselors if that is something that you would like staff to proceed with I think getting a baseline understanding of you know, what are we talking about how many hours a week? What would the pay be how much are we talking about adding to the budget? That would be helpful for me before we move forward I myself am interested in that Okay, and capacity as well for the staff So we're not I think that's you know, I'm glad you brought that up as well. Um, how I think that's another another aspect of why I would like to test out this equity council in phases um I think Jumping into having this additional body that is really involved at that level Is going to require some capacity shifting I think that You know where we to start that immediately that's a big lift on Us as liaisons as well as staff Who are currently trying to set up a couple of other you know get a couple of other commissions off the ground at the moment so having time to look at Further iteration next year. Um, I think would help with that May I could you say a little bit more? This is this is Jim. I'll say a little bit more about um What is specific capacity issues you're concerned about is it council capacity or staff capacity? Um, just I'm If this body is deeply involved in our agendas in our meetings and re having with us in understanding what we're doing That's going to take time of both council and staff liaisons to set them up for success and keep them informed We're talking about additional meetings. Um You know, our agendas don't come together particularly far in advance of these meeting meetings as it is Some recent efforts to try to get those out earlier. I think letting that happen first So there's more space for the body to come and Be aware of what's going to be on agenda before a monday meeting would be An easier approach for the folks that we would ask to do this Okay, thank you. I think I've and it for me It feels like if we're inviting them to pivotal meetings like specific ones that are further apart to begin with Um, that gives us more time to do that set up in that frame. I think when it comes to Our budget priorities discussion or you know the strategy and priority setting meeting there's There's more time There's more lead up time put into putting that information together versus These individual meetings some of these agenda items come up like right before the meeting right before the agenda is released I think if I can um Add to that or say it slightly differently. I think um I think there's a lot of buy-in from the leadership team to ensure that there are as many voices At our decision-making table as possible I think there is some concern and I will maybe not speak for the whole leadership team I just speak for myself some concern about the um Are very prescribed processes through ordinance changes or Um budget timelines getting things in front of the voters for town meeting day I think it would be helpful to us To have some guidance and I think this will come up as we as we institutionalize the equity Commission a little more about what exactly you want To go to that commission and maybe it's not going to that commission, but the council coming to existing meetings Um What impact that's going to have on timelines So if we for example an ordinance change to me I would imagine that that would be a key place where we would want an equity lens applied And ordinance changes have very prescribed timelines associated with drafting and public hearing notice and approval timelines and um What's it called when they're approved, but they're waiting that timeline Um notice timelines um It would be helpful I think for us maybe as a next step of this process to talk about how what your That your policy values are for getting what your policy values for what would what you would want feedback on And then letting us have some time to figure out what that means for other timelines and coming back to you and saying, you know if we want to Bring more voices for example into the budget process We need to build that into the timeline. So What does that mean for when Your setting goals and when we're bringing you a final budget and then when we're having budget hearings before it's voted on to go to the town meeting Day, you know, how how does that operationally look on the ground? um And I and I think that to me that's a place where there's Capacities going to change it's change processes are going to change and how we How we have a shared understanding of what that means going into changes. I think will be really important That makes sense So a key next step for you to do any work just to inform council would be Which things are we going to ask this group to To look at like that's that if we don't have that list of we wanted to be ordinances We wanted to be budget then you can't It's a lot of work to go and say well if we did everything that is going to Take us three years to pass the budget and that's not going to work. But Is that a discussion that we can have now? Or is this work that how you were going to be doing to kind of come up with a list of times when that with the triggers for these people to come Into the process. I could go back to my team to to have those conversations I think that would be helpful how to hear You know with the folks that you've been working with like what they feel like would be valuable Yeah, I still feel like this is where having a pilot meeting would be useful because we could see what actually comes out of that Where does the focus go? You know what changes are actually made To learn where this is most valuable Right, I agree And I guess sorry just to jump in back to the discussion a little more I think there is a philosophical difference that is still to be fleshed out of Is this a council that we are sending things to like we're sending ordinance changes to For feedback or is this a group that's participating in your meetings and giving us house that earlier in the in the discussion kind of live Live updating the work and those are to me. Those are two philosophically different approaches And maybe there's clarity tonight around which you all have more interest in if it's more kind of live updating Then I think the staff work is Getting folks up to speed getting folks oriented to Our processes what we mean when we say general fund or water fund what we mean when we say Regulations or licenses what we mean when we say some of these things so they can inform your conversations versus a group we're standing up to Staff and to send things to and to have a have a parallel set of meetings I think it's more of the latter. I really do the like live updating. Yeah But still having the capacity to if any one of us or the councils and say what what let's Throw this idea to this group and get their feedback I mean it can be a bit of both but I see more of the latter And there's probably less work involved for the people that would be on the council I think Jim you had said earlier that you know, we have to prep so much for these meetings and That whole body would have to do the same thing whereas if they were just at the meeting itself They could just participate in the discussion and not have to do so much like work And we may get more participants that way if they don't have as much homework Yeah, there may be a protocol for them to really give us that kind of feedback in a kind of structured way Right and even maybe rotating the members. Yeah, exactly. That's like we're moving more towards an audit Right like a body who sits in and on our meetings And provides feedback to us. Yeah an equity audit Would it be reasonable as a next step to You know, Jesse was going to look into some things. Um, you were going to talk to your folks I could work with Jesse to look for opportunity like upcoming opportunities to try this out with Like some big topics that are on the horizon That sounds reasonable I think Angel and I are going to have this sort of reactions if we call it an audit Oh, that's true Good point We'll figure that out Anything else mayor that we should be Focusing on around this conversation I don't think so at the moment. Okay. I think it's been a good discussion. I think there's a little more clarity Very helpful purpose. Thank you. So thank you all And we will move on to discussion and approval of the f y 21 budget schedule with Angela Oh It's that time of the year that time of the year grace yourself folks Sit on your calendar It's been that time of the year for like, I don't know what you guys are talking about Um, so this is a similar presentation to what we've done in the last couple of years for the budget Uh, the staff is starting to do level services budgeting and Pulling together any recommendations for additions to their budget and they'll be submitting those to jesse and I in the next couple of months And we're going to be asking the council at their next meeting to do their goal setting To give us guidance about what you want to see prioritized in the budget for f y 21 Following that council involvement will really be around the presentations of the budget starting At your meeting in December December 2nd and then every meeting After that through january We'll present a different segment of the budget in detail Um before you propose the vote and warning at the end of january Okay So the this very as angela says this very closely mirrors what we have done in past years What we have presented to you tonight is the the first chart is your schedule your proposed schedule Um, and then the second is we do give you all the details. Are you guys getting kicked off the Yeah, yeah, we're having Just trying to get it from the email so we can read as long as do we do you want to take a quick recess to pull things out Yes, okay. Yeah, I mean if you can put it on there because I the website appears to be down So clicking on the links in the agenda no longer works for at least for me Yeah Carol did email us the um pdf so Yeah, that's all it is. You can't click on right? Yeah, it's just the agenda though. It's just the agenda. Hey, let's take a quick recess. Yes five in a recess Um, the well she did send another email that has all the documentation I can send it to everyone Okay, okay back on talk um so In the first box is your schedule. Um, and we are asking you As part of this schedule to add a meeting on december 9th. The goal of that is you'll get the full On j- on sorry december 2nd. I will give you uh overview budget presentation The staff between october and november finalizes the budget angel and i in november then finalize finalize a proposed budget to you um You will get that on december 2nd and then we walk through Uh service delivery area by service delivery area by adding in this extra meeting gives you a meeting at the back end of the process In case there are changes you want to make otherwise you're hearing from departments Right up until the night where you have to approve the final budget to take to the voters Um, that's your choice. We can double up. We can switch around the process if you want Um, this is the process we've followed in the past And then the last um on page two and three of this memo you see our process for getting to that final budget proposal and then final approved budget that you guys will recommend to the voters There is going to be one new section of the budget books compared to previous years We will be including a leveraged funds report Outlining funding sources that are being used in major capital projects We will be trying to include um, how we've used grants and other operate in our other Smaller capital projects as well. I would share that from my experience last year. The structure worked quite well Um, it allowed me to focus On the different areas each week ahead of the meeting and then having that additional meeting Um to have been able to process each of the areas and think about the big picture and come back with questions Was really helpful. Um, two other things I want to highlight We have as as compared to last year We've actually moved up public works in the process to go early in december With the point of that being the cip is a major expenditure of dollars and we want to bring that to you early Additionally our intention John and I have Are working on this now Is at your november meeting which is early in november and then your last meeting until early december To really folk do a deep dive on main street In november before the budget starts to understand where we are with the engineering possible phasing Options to try and answer some of those questions before we finalize the budget document for fy 21 So that's not directly That's not part of the fy 1 21 budget process But answers we need before we bring you a proposed budget and that's not listed on this That's not listed on here because it's you know, a capital project So you want us to approve this proposed schedule Can I entertain a motion to approve the proposed, um budget planning schedule so Second moved by mike second by jim all those in favor say aye. Aye. Aye opposed motion carries. Thank you It's super fun He do So next we have a discussion about goal updates for the safe healthy connected people Commission Powerful group of people Let's get rid of a badge first commission cheap commission room So jerry mayors dropped this off today speaking of which Which is a city manager badge Oh, really? Yes, i'm going to give it back to jerry. It's coming back to you Take it away. I guess i'm set up So we uh, the three of us worked pretty hard on this update I think collectively feel really good about quarter one kind of where we are for this uh, this area of work You know, I think definitely you see some some yellow bars in the sort of pending resource section But I think that's not surprising those are areas where I think we're trying to move things forward But we know there are some resource constraints. So overall feel really good about where we are I don't know if there are any particular pieces You know, I think probably the best would be to say the pretty good pieces from council that you want to call out Or for either the chiefs anything in particular that that they wanted to call out, but I think So far so good. I think you're all feeling pretty positively about how this came out Any comments or questions from the council? I couldn't hear that very well I have a couple of questions overall. I can I can wait until the no you can go for it Yeah, okay One thing I wanted to hear about is The summer staff pilot at the O'Brien Center like how that turned out if you're considering any actions next year based on that Sure. Um, so I think it was a good a good experiment. I think it was good that we recognized an issue Got some resources pulled together. You know, very much appreciated the willingness of council to take a stab at a different strategy um, I think the addition of staff In the time frame and on the short notice and for the rate of pay that we were able to offer I think we I think we could have done a better job had we had a heads up earlier Of bringing folks on getting them trained up getting them sort of ready to hit the ground I think because of where they came on mid-summer that was challenging and I think we saw some of the The outcomes were affected by that I will say that having some extra adult presence around the building for the rest of the staff there was definitely Positive, I think folks were able to sort of get back to Their day-to-day in a different way, which was really good But I think what we could have done better was structure some more intentionality to the way that those staff were working with with kids So I think I think overall I would be interested to look at next summer Carrying some things forward. I'm not sure that coming back and adding staff is necessarily where we need to be I think the things that we saw work really well were the structured activities That we put together and held there, which I think at times we're enhanced by those staff and at times more necessarily enhanced by those staff if that makes sense I think it's a few bringing folks on mid-summer I think all of us community services know its Relationships is 90% of the battle and when you're coming in hitting the ground and working for you know, essentially four to six weeks You don't have a ton of time to build those relationships necessarily so So if I can just add to that I think one of the things that Did help us think about was I think staff community services staffing and programming next year next summer Specifically is going to be significantly different with the opening of the pool and it helped us start thinking about what are the For that kind of better word kind of what are the levels of staffing we need to support the pool Do we have a team of high school kids that's staffing the pool? Do we have a staff manager or a pool manager? Do we have lifeguards on staff or contracted out? I think it helped us start thinking about How to support different levels of staff as we think about really moving kind of summer programming and operations To landry in the pool and out of the OCC So I think that was very useful that learning was very useful. Yeah, so I don't know if that answers your question adequately christine. I mean, I think it We continue to see high volumes of youth and I think that by and large We're better able to keep a handle on the behavior with more adults in the building But again, I think in retrospected if we were to do it again With some better planning and timing we could do more there But to jesse's point, I think we learned quite a bit that'll help inform some of the work at the pool next year as well I think what you I'm sorry mayor I think Just to say glad to hear that they're you know, you got learning out of this. There's some good outcomes from I think from the public once you added that those people mid summer Some of the public comment came down too because before that the residents some of the public people that were using that facility were kind of Up in arm so to speak about it, but it seemed to calm down once we added So I think that was a win situation for you guys So the only area in this report that started but not proceeding well is the Um exploring the implementation of a k-9 program Um Can you say a little bit more about that like what's what's the challenge? Sure? We've made quite a commitment to a new leadership team down at the police department. So That's going to involve quite a bit of overtime to allow them to go to that training And then on top of that Our detective with 30 plus years of experiences retiring in 23 months Which doesn't seem it seems like two years is a long time, but as we all know that's going to be here before we know Yeah, so we're also talking about identifying And starting to train the next person before he's gone. So all of that You know in total and then having somebody Leave to go to a k-9 school is just something that we don't think we can manage in the same year. Got it. Thank you for for context on that I I think um, I think most of you are aware of this but since I've been here So in two years two and a half years the entire leadership structure of the pd has shifted over So no one who is right other than the chief no one who is currently in A leadership position was in a leadership position two and a half years ago I think, you know, that's very unfortunate in some ways. We've had some really significant losses in the department And in other ways, we've got some really talented People coming in stepping up and stepping into those positions who are really committed to professional development and what the chief is trying to do So there's been a lot of change in the department And I think the chief has with his leadership team is really mapped out a good professional development Program there and you know, I defer to him on resources and recommendations Seeing that the community risk reduction efforts are in yellow proceeding, but not as Quickly as anticipated given the recent fires. Do we anticipate that kind of ramping up now and Getting to green Yes, so certainly we you know, we had in mind during some planning some pre-planning for early next year but given the fires Two large scale events at that one property We will be putting that kind of front and center we did set Will we go on there friday at 10 30 meeting with musky housing You know staff and with the residents and just started an initial outreach Just try to settle things down a little bit Resure them and and start to answer some questions. I got some valid questions of why and You know, it's you know, that's where they all live and it's you know, a small event there affects 100 plus units and Um Becomes challenging It's never it's never had a convenient time. You know 9 30 last night. They're still sitting out in front of the building the last one was 12 31 o'clock in the morning So it takes several days and a lot of resources on musky housing authority and from the city side of things I would say that you We are heading in a new direction when musky housing authority You know, they they're coming to the table Not just because of the events we had started some initial conversations. So these are excelling those conversations, but And we're trying to do that across the board not just with musky housing authority I think I also need to know because I think these guys are Too professional to call it out. Both of these items we've just talked about Are not proceeding at the same level because of staffing changes And I think it's really important to know in a small Organization like ours that when you lose one staff, especially in a middle management things Really slow down. So Courtney Brown our assistant fire marshal also left over the summer We've had Liam Keating who I mentioned earlier started today. So we have, you know, really amazing talent coming on board But when you just lose that one body in a, you know, For fte shop, um, it impacts how some of these projects can move forward. Sure I think that was going to kind of deltail my questions. So maybe it's answered but um, the you know issues with The courtyard are kind of unexpected and you are there other reasons that those Aren't that the community to risk reduction efforts for kind of being delayed aside from Courtney's leaving. Is there other factors that He seems to be a part of this. It's new to us and it's, um, it's resource It's resources. It's a different mindset. Um, you know, it's it's taking some long-tenured employees and changing Changing the culture if you will of looking at things different and Just it is resource-based. It's not, um, You know, what are we not going to do today to go concentrate on this? This is where we're at And that takes time to figure out, you know, move those shells around And figure out that capacity but this We do a ton of other work, you know, whether it's the new construction work, you know inspections and You know, it's it's same across the board where we're moving a shell to be able to go do this And it's a good thing to go do but we have to be careful what we're What we're not going to do today Along those lines more generally looking at these set of priorities has has this Has trying to move as many of these to green as possible been Challenging. Um, has this been too much? Is this the right amount for in terms of strategic priorities? One balanced against the daily work that has to be done that doesn't appear here Um, for the sake of helping connected people. I'm curious on what you think about that. Yeah It's a great question. It is a great question I mean, I love this format. I you know, I love the strategic planning that the council does You know the work that the commission had done previously, you know helps You know helps us create a workflow a work plan Um, it enables me to go talk to the for me that you know the part-time employer to the 20 plus um, and you know Transfer this information to them start to pull Pull in the same direction. So I I love this format. I think you know, there's some of these we would love all these areas to be green, but I think we're able to Inform you why they're not and uh, and plan together and and be Transparent about why they're not and that's important. Yeah, and it doesn't mean that you're not making progress. It's just slower We've made a lot of progress. Yeah, right. It's better to slow to get it right then example Yeah As long as it doesn't go right. I know you like Fresh today, we did our staff retreat your department chief this morning But I want to echo I think the kind of user friendliness of this It was pretty pretty cool today as the first year I felt like I could put up the vision statement The goals in the master plan and then the annual goals In quick succession and have it make sense to someone who isn't sitting with that every day And I think to have you know, my staff of eight people sitting in the room and like you could see the light bulbs popping off Of like, okay, I get it. I see why this is here and how that ties up and up Um, so I think the format to john's point has been really good I think it's ambitious and I think that's healthy You know, I think to a person around the leadership table you have people that are trying to push I don't think you have folks that are just looking to punch and punch out So I think we are going to be ambitious and I think same across the table there And I think that's going to be in there some yellow and that's okay But but I think it's ambitious but appropriate Great Yeah, I feel the same. Um We use the city's strategic vision to to incorporate into our PD strategic plan That was a really important document blueprint for us to go forward And it just keeps you honest to make sure you're doing the work that you're committed to doing We still have to answer calls. We still have all the unexpected emergencies that come up that sometimes affect that timeline I don't think I ever feel a hundred percent Comfortable putting green next to anything. It's not my personality Um, I always feel we're yellow and I always tell my leadership team, you know downstairs that I'm going to keep pushing At a if we're at 102, I want to be 105 percent. It's just my personality So I'm a little tough when I just see a green. I actually feel pretty good about You're gonna mostly see yellow for me. It's not bad Any other questions or comments from council Seeing as the public is gone Well, thank you Uh For final item on the agenda, we're going to hear from Jesse about the VLCT voting delegate for the town fair sure So vermont league of seas and towns is the professional organization that supports the 246 municipalities across the state They hold a town fair every year. Um, several of us from staff are attending Um, part of that Day long two day long event is their annual meeting where they vote on bylaws and policy positions and things like that Um, as a member community, we are Um Not required but highly suggested that we have a voting member And that needs to be appointed by you all As you probably know, I'm on the board of directors for the VLCT So I am required to go to the meeting and I will be there and can be your voting member But certainly if one of you is interested in attending You are also welcome to be that voting member this year One of the things that is slightly different this year than past annual meetings is that the league last year went to a two-year Essentially like a two-year goal setting process a two-year policy Setting process to mirror the biannium calendar of the legislature So it's a process where they vote on the policy positions of the organization that then direct the league Lobbyists how to advocate at the state house So, um, that was voted on last year and we'll continue this year As this as it's the second year of the biannium So if people were interested in getting more engaged in that process Next year would also be a great opportunity to go and vote on the next round of two-year policy priorities But I'm happy to it. I will be there anyway. Okay. I think Christine So that was that was gonna be my question is we don't have what what will you be voting on this year? What will the delegate be voting on? So I'm not sure we'll actually be voting on anything. They haven't set the the agenda the meeting agenda for the day yet There will be there may be a reaffirmation of the policy priorities, but there will not be significant changes There have been no working groups meeting um, there are some fun There are some administrative things they have to vote on they have to vote to approve The minutes from last year's annual meeting process oriented things like that And they vote on the board of directors. So they will be voting on Those that slate of candidates moving forward Thank you any interest in counsel to Be voting delegate Or shall we Anoint our city manager again Um, jessie, can I just ask a quick question? If they're elect or they're voting on the board of directors Are you seeking to stay on the board of directors? I am so I was actually Voted on to the board last year to fill a vacant one-year term um Of a select board member from southern vermont who um, actually got appointed to the legislature So stepping out of her select board rule. Thank you. I'm not doing that um So my what my one-year term is up and now I'm seeking to fill a traditional three-year term on the board Will you be able to vote in that election? Yes before you to be delicate Yeah So hearing No response to that question. I have some interest in it. I just don't oh it's kind of far out with my schedule And I'm wondering what what other responsibilities does this person have? You have to attend Time fair and go to that meeting on the on october 3rd in killington or october 2nd And then what what are the other stipulations of this? That's it And This has to be dealt with today. It's because you need to invite the 20th. It's said, right? Is this a council decision to appoint person or yes, you have to vote to approve your voting member Could mike attend as a non voting person absolutely you can all attend town fair absolutely And I mean quite frankly this year because there it's not a big year I'm fine if you want to be a voting member if the if the council is comfortable with not having a voting member there If you can't attend No, but you being there. It's not like we had two votes, right? You know the city votes as a staffer you Be able to vote Or is it just each community has one vote one you'll get this like card this very special voting card That's like a special color and you hold it up to vote on it and there's only one card per community But you're well, but so we can attend it You can absolutely attend any all five of you can attend it as long as you don't talk to each other about decision making And we're happy to pay for you to attend um or You can attend and vote and if you might for whatever reason are not able to be there We would just forego our vote for this year All right, so i'm interested then I'll I think I could go down with you and represent So is there a motion to appoint Mike Myers as our voting delegate for the BLCT town fair so moved second Um moved by jim second by amy all those in favor say I I opposed Motion carries Congratulations Mike. Thank you and That ends our meeting meeting is adjourned You have to vote for it. I need a motion I'll move that Jim moved to and second by amy So all in favor say aye. Aye. Opposed Okay, meeting adjourned