 A council member story here Councilwoman Peterson indicated she would be joining us about seven o'clock this evening Okay, so do we have additional materials staff distributed revised copy of the budget that includes all the changes that are outlined in your Packet, okay But it's no no changes to the document other than those items that are will be outlined in the presentation So this is time for public comment anyone in the audience who would like to speak on Anything not on the agenda Seeing none come back for city council comments So moving on to staff comments No comment Okay consent agenda So any items on a consent agenda that anyone present would like to pull back to city council Okay all those in favor Okay, let's move on to government public hearing we have seven eight continued discussion of proposed Budget Thank you mayor, so this is our second of four tentatively scheduled budget hearings if we need all four So just by an overview I'll go through a quick background of where we left off at the last meeting Go through a couple of proposed budget adjustments and then follow up on the items From the may 15th that council requested us to follow up on And then we'll get into the fund balance as well as the recommendation from the fact And then look for council direction as we wrap it up at the end So in so the quick budget summary local economy is still relatively stable with our major revenue sources Experiencing slower growth than what we've seen over the last few years Our department budgets remain status quo with the exception of recreation which we have a couple new programs that we'll discuss a little bit later In relation to those programs we're requesting the addition of 1.25 positions in recreation Which is converting one three-quarter time person to a full time and adding one additional full time recreation assistance And then this is also our first year with the restricted coc revenues related to passage of measures General fund has a positive fund balance. That's gone up I think 8 000 from our last meeting we'll get into that a little bit more This budget maintains our reserves both contingency and emergency reserves fully funded from general fund balance The capitol library is the major project going on this year and we anticipate completion late spring of next year And then this is our first half year of cannabis business tax revenues. So that's an additional 500,000 of revenues from from that source Assuming we get two operators up and running by about the middle of the year Hers is still one of the major threats to our resources And we still have a lot of concern over our heavy reliance on sales funds So this is just the summary again the Point of this page is to show the budget is balanced The 3884 is going to change and we'll talk about that towards the end of the presentation, but it is still balanced And the one million three forty two in fund balance that we're estimated to end this year with As a reminder, these are the assumptions that we're using for major revenue sources So property tax that data comes straight from the county You can see we have a decrease We're projecting right now in fiscal year 2022 for the mall redevelopment that that's still kind of a fluid I'm going what year that'll start coming into play and then it kicks back up in fy 24 and 25 And then on the bottom of this page you can see this year we are balanced with the 3884 that And then the next five years that we're really concerned with we have some pretty big structural imbalances projected in our budget So proposed budget revisions and again as jamie said the The budget that was sent out to everybody yesterday is the same budget that we had at the last hearing with these changes incorporated into So we reduced community development planning and other fees by 49,000 That was a revenue that we had put into two different spots. So we were double counting it. So we needed to fix that We reduced the lease vehicle revenue by 35,000 That is related to the street sweeper that was paid for by the general fund that was the gas tax fund Was paying 35,000 back to the general fund those payments are complete now for that revenue stop We also revised some of our estimates per year in on Plan check fees and building check fees which led to increases on both of those by five and seven thousand respectively So the net changes were a decrease in revenues of 69,000 On the expenditure side, we reduced the Santa Cruz regional 9-1-1 fees by 25,000 That was due today had given us a an estimate earlier in the year that we were running with they adopted their budget It was actually 25,000 dollars less than anticipated We reduced contract financial services for in the finance department by 7,000 That was I had set aside some money for something I was thinking about doing and I got a little different direction from the fact that it was funds I needed And then reduced compensated absences is that contribution by 38,000 that was City council training and memberships by 500 That's related to the 4c. So that's the membership we paid for but we had never actually picked up in the budget So that was in there So net expenditure changes are decreased by 69, 683, so Follow-up items there was number of things that the council asked us to follow up on at the last meeting So we're going to go through one of those I'll switch off to recreation and public works To those areas So the city attorney budget was the first one and the question was is that Is that a good enough budget with some of the unknown factors going on in that department? So that's the breakdown 20,000 for outside legal 135 for the contract 100 for special services for the COLA 255 Right now. We think that's adequate That could change How we separate that but the total 255 we believe will be an adequate budget as we move forward On The other one of the other items was all of the city council training and memberships So that's everything that is included in that budget. So the first is the registration and materials for 10,000 Which is 2,000 a fixed amount of 2,000 for each council member Which and those are not shared Ambag for 3,500 and Lafko for 7,500. I think we have to belong to those. I don't even think those are optional California league of cities for 62 50 Monterey Bay economic partnership or mbap for 5,000 Santa Clara roundtables, which is the jet noise for 3,000 and then the 4c central coast climate collaborative for 500 For a total of 35 750 in your staff report. There was a typo. I think I had 35 250 in there and that should be 35 750 We also had questions regarding the home program reuse fund verifying that the balance of 527 was actually there And it is we had two Pretty significant loans repaid during this past fiscal year. So those monies now become available for reloaning And we can do first time home buyer loans with down payment assistance health and safety improvements on owner occupied rehabilitation projects And we can work with developers on affordable housing projects And then there was also questions about the recreation quite a few on the after school team program So i'm going to turn it over to nicky and she's going to go through all of that stuff Good evening mayor council members. I appreciate the opportunity to tell you a little bit more about this um after school team club so When I first started in september It was basically given the opportunity to Take a look at the programs that we were providing already and we very successfully provide programs for adults and seniors But could see and during summer programs for youth but could see that there is was an opportunity to provide youth programs during the school year so based on that idea I started doing some research And set out with variables that looked at the location of after school programs in the area ages serve staff youth ratio activities offered scholarship and also Took a look around the united way also provided some information on programs that were offered to teens and this map kind of demonstrates Programs that are specifically focused for teens not necessarily an after school program, but providing four teens And learned that in the area In general there were four programs That offered activities for teams one that was in close proximity to capitol. So it was a seeing that there was an area of growth for capitol and capitol recreation And in conversation with so kelly union elementary school district They were really excited about the idea of having an after school program at the site And so moving forward with that talking with them Um about opportunities touring the site and viewing a bunch of other programs It was really clear that uh hosting a after school program at new brighton middle school for teens Would be something that would be welcomed and it potentially in the future could also host a program for k through fifth So Where do you start when you want to create? a program for teens and developmental needs was where I chose to start so looking at the needs of What teenagers need in order to be successful and where they are in their developmental stage? So trying to hit several of these developmental needs was a big part of developing the program As well as going to the search institutes 40 developmental assets So the search it so developmental assets are divided into two categories external assets And then I'll have a second slide that shows the internal assets And looking at what we would be able to address in an after school program For the external assets. This was um What I could easily identify that we would be able to address in a team program And for the internal assets and supporting youth and their development These were the ones that would be really easy for us to address in an after school program Search institute has a whole body of research showing the importance of these And so it was a really great kind of starting block for where we might go with that program so based on the existing research based on A lot of the data for developing youth programs for teenagers um I kind of set out with the idea of an after school team club That would provide youth opportunity for leadership and decision making Really hitting on their developmental need at that moment Um and a program that would focus on their pro social Interests so things that are their hobbies things that keep them really engaged and and out of trouble Um But also would create positive social emotional peer and adult relationships Is the big part of way to achieve that is by providing a low staff to participant ratio So the goal would be that we would have a one to ten ratio for that optimal positive Adult mentoring relationship. It would it would be located at new Brighton, which would also help enhance school connectedness um and The goal would be to operate on an enrollment by day Model which i'll go into a little more here so the basic structure would be is that within a A activity topic each day of a week the activity topic would be offered to the youth and And They would build their own goals around that topic Identifying the steps and the staff would help to identify the steps to achieve that goal and with any good goal Building process you need to have a check-in and so they would have a check-in and ultimately leading through to achieving that goal So an example of that would be For one of the days we might offer an archery program and the youth enrolled in that program Would be given an opportunity to identify their own goals underneath that and in this example It would be maybe they would be visiting a walking archery range So there's enough skilled building that needs to happen in order to make that goal achievable and safe and all the things and so the Session lengths of that program would be then they would learn those skills through their youth guidance or Sorry, their staff guidance in order to achieve that goal And so in a different topic not on a sports related, but maybe it might be digital media A similar kind of idea so that maybe the goal might be to develop a capital infomercial And with their staff they would identify the steps that would need and the skills that they would need to learn in order to achieve that goal so that If an individual so this might be an example of what a six-week session for The capitol the afterschool program so that monday would be the archery session if I had A teen enrolled in this program And I already knew that they had some sport commitment or they were involved in other Extra curriculars at the school Maybe I might choose to just enroll them in a monday wednesday friday structure so that they would have The care afterschool something that would engage them But they would still be able to participate in the other things that are important to teens and middle school kind of life So this might be an example. Obviously these are Not it could be what these particular titles could be what we would offer But the goal would be to work with new brighton to really identify what it is that the teens Are interested in or asking for and be able to provide those through the recreation spectrum So This teen program structure would also offer time for homework as well as a healthy snack. Yeah May I ask a question? What if a student is not taking archery on monday if you go back on that slide Can they still attend the program? Well They could still attend they would be attending their the activity for that day would be archery Okay, so they so they would be involved in The activity of that day Which would include opportunities to do homework opportunities to do snack and then working on That activity for that session And the idea is is that each session would change so that It wouldn't always be archery on mondays. It might be That they would have a tennis focus for example, but some other kind of similar sport related Ideally something that isn't already offered at the school, but something that could be supplemental to So there'd be other things happening archery would be part of that Yeah, it would be but it would it would primarily be like homework support Snacks like a healthy snack An opportunity to just kind of decompress because Everybody needs to do that a little bit and then have the opportunity to focus on an activity For the remainder of that particular day Okay, could could a student say um I like archery, but I I need to finish my homework and then oh sure do that. Yeah, okay Yeah, it's you know, definitely the the goal would be to kind of address them where they're at If they needed to do their homework if they needed to sit and read Yeah Great any other questions before I move on all right so healthy snack homework Like I already said we're I'm working with new Brighton staff in order to Really kind of focus on what it is that They think the youth would be really interested in Ideally with demonstrated success we I would hope to be able to provide More choice so that if they wanted to do archery and play tennis that that would exist And there would be a choice between the two But that's maybe a little more down the road And and then I also would really hope to later in the school year given transportation as a Kind of figuring it out Offered the opportunity for fifth graders that would be coming into new Brighton to enroll in this program So that they get more familiar with new Brighton in order to really enhance their success as they transition to middle school In sixth grade And also as I previously said given a transportation solution Down the road. We might be also be able to eventually include k through fifth at the site Have a question. Yeah, so from the school standpoint of mixing grades Having a younger set of kids come in I think the goal is a good one to help them transition to new Brighton. They might feel You know, this is a new place. They need to sort of get familiar with it So this is a good idea, but from the school standpoint bringing younger kids in is that okay Yeah, am I am I conversation with the staff? At for the school district, they're excited about the idea There are obviously some logistics that need to come in for example Um, I I believe all of the schools the elementary schools end at different times If not, there's definitely two they end at different times Which would mean that this program at new Brighton would have There would be a start time kind of puzzle to figure out Um, so there's definitely Interest in it. There's just some logistics that would really need to kind of be hashed out Before we were ready to go there And then I think I know Jim Duprius was going to come in and and speak from the Sokka Union School District So hopefully we'll hear from him a little later So I wanted to just kind of address a little bit of the Some of the numbers as questions like this come up. So Based on the fee schedule The This is outlined in for the teen program. So for resident sixty dollars Per week at a seventy dollar non resident per week So that kind of breaks out to the 240 Per month cost Based on the one to ten ratio that I'd previously talked about we would be planning on staff For one coordinator and four leaders working that program during just the school months And then removing the staff expense the rest of the program the expenses are About 19,000 so just to kind of dial in on some of the numbers that Are in that budget for you guys And then with that I can answer any additional questions if you have any Yeah, thank you And thank you for that presentation. It it sounds like it's a very worthy Program to initiate I think my question is Because this is a significant initiative New for the city of capitol and we're about to engage in a strategic planning process and we've allocated some funding For that purpose I was wondering how This will fit in to whatever the ultimate findings of that strategic planning process may be And it feels a little bit uh like put in the cart before the horse And so what's your plan to reconcile both doing a strategic plan and in advance of that starting a significant and major initiative Yeah, well, so They're they're definitely kind of projects that kind of run in tandem with each other But I agree with you it is a little cart before the horse There has previously had been a lot of interest in an after-school program and if we pilot this program While also engaging in the strategic plan process It will be it'll give us a really good data set in order to explore what it is that the community Is really wanting from capitol recreation So hopefully this will actually Further support it because it's one thing to go out and survey people and say would you really like to have an after-school program? Oh, yeah, we'd really like to have an after-school program but Then to actually go through a pilot get the enrollment get the feedback It gives you more rich questions in order to help guide a strategic plan So i'm hoping that doing these two in tandem is going to lead to a really successful outcome Okay, so the timing of both of these initiatives will be about the same So the strategic planning process is going to be what started in september when the school year starts I mean, hopefully it will be starting in The summer because a big part of recreation also includes the summer and so we would like to get a lot of information We have the rfp rfp out and are Hopefully working towards choosing a consultant or making a plan towards this how we are going to go about doing that And then moving forward from there. So I anticipate counsel will hear about it soon Just to follow up, but the after-school program is Not till school starts in september, right? Is that the that's true? Yeah, this would be something that we would be starting with the school year either you continue the strategic planning Until you've gotten some data from the school year. Yeah, I Typically strategic plan processes take about eight months to kind of complete and go through the whole thing So there would be overlap with that Good. Thank you Did I did I answer your question? You did no, I think I have a better understanding, but I guess I just wanted to try to understand myself how those two things are going to come into play in tandem And you know, and I guess my concern is is that If the strategic planning shows that there's maybe other initiatives that the community more wants How we're going to be able to accommodate that if we've already made an investment in this So that may be delayed in the implementation of maybe the strategic planning Goals and objectives that come out of it. So that's that was just a little bit of, you know My quandary and concern about how we are fair to both of those initiatives So one of the keys to What staff is proposing this evening is that it's it's self-sustaining And so it isn't relying at this point as proposed. It isn't relying on a general fund or other sort of outside funding source so Obviously, yes, it's taking staff time on our niki to help set this up in coordination with the school district But we're not diverting You know, we usually put Between one and two hundred thousand dollars a year from the general fund into recreation It's not increasing that draw if you will Yeah, okay. Thank you. Yeah And and what I would want to add to that Countdownment story is that there's this unique opportunity to partner or to rebuild the partnership with the school district with Soquel union school district and I the reference that you said there was someone who's going to be here With the new remodels are the addition to classrooms on site um there is from what I understand they're going to be offering a A place for you to house house. God that sounds terrible But to hold the program at no additional cost is that correct that they're not going to charge rent While we don't have an agreement or a contract in hand at the moment We have had that conversation in that direction. So if scott turnbull the superintendent's watching right now That's my my pitch then to to him Um, so you can hopefully carry that out my question. Um Is that The the daily enrollment my concern is because i'm i'm really familiar with the Necessity of this program. I know there's it's a high need. Um that The these particulars, uh middle schoolers have somewhere to go You mentioned like a monday wednesday friday archery or a tuesday thursday opportunity so And I know that in the past council hasn't put this much detail or effort into everything that you do within your department So I appreciate you being receptive of this feedback. Um, so my only concern is that there isn't a program for a monday through friday Student, you know that it exists But that they may feel That they shouldn't attend after a parent pays That rate on that monday wednesday friday when it's archery Something that they have inside their own goals, too So just something to think about as you move forward with this the curriculum piece of it that A model is created to be inclusive Of every student throughout the week Thank you So so you mentioned that um, did you have a quick question? Yes Yeah, somewhere along the line. I heard you said this is a pilot program So we're going to test this for a year and then evaluate it. Is that the plan or okay Yeah So i'm getting the sense that um, you've reached out to organizations in the community and You're talking with them and trying to get an idea of what works And this is going to Expand and and grow and this whole thing in the summer is going to even help more You're going to have a chance to interact with a lot of parents that could also give you a little bit more input So i'll give you one thing that my neighbor's a little worried about. Uh, he just moved in and One kid has no problem In the school, but the daughter's a little concerned and so is now in In the former school and um, so I think the idea of helping kids, you know Graduate from one school to the next is a great one That's something I think kids worry about a lot losing their friends and trying to make new friends and So if this helps out, I think that's great I Think one question councilman brooks brought up and I think maybe nicky you could help clarify this a bit is is The proposed structure is not to have the same activity three days a week Is that clear? so from so from the calendar Example it showed that a student's goals could be archery and that archery Would show would be on monday wednesdays and fridays. So if the or monday Just one day a week, okay So these were through five hypothetical courses Right offered per day. So if a student did not sign up for archery on Or did not create goals. They could still attend the program on monday. Is that correct? Exactly they You could choose to attend all five days And a parent could enroll in all five days the activities that would be offered would change per day of the week And they would last for a session length So that even if you were enrolled for all five days And you really just decided that after week two that the archery was not your thing Then you could know that in three weeks it would change and you would have a new topic within that structure I think you have some backup behind you Yeah, here's the guy at soco unit district that does everything It feels that way, okay, so um Yeah, I'm starting to think that You know when I first started thinking about this that you know after school for a place for kids to feel safe And a place for kids to interact outside school a place for kids to do their homework I'm sure the parents are going to be very happy to have such a place Um, can this expand beyond new bright like we have a community room right here or it's trade street You know terms of logistics for parents having a district site might work Potentially I haven't I haven't done that full evaluation. Um, it was just a start. Yeah I would be happy to do that and kind of figure out where what other potential there might be. Yeah So I think um Your point is a very good one That this would be a great way to start working closely with the unified school district And we have the breakfast club and that helps a little bit, but I think this is real Real stuff. This is something that's going to actually happen. So I'm appreciating If I may one follow up a question, um And the hours that they have to scope program because um, I recall that at new brighton The children had to be off campus by I think around 3 30 or something like that Is that going to be Extended our exceptions made for the particular kids and they have to scope program. How's that going to work? Well, I think I I'm not sure entirely how to answer that question, but I might Jim might have an idea of however since They wouldn't be at school anymore and they would be transferring over to our program Um So this won't be at the new brighton middle school campus. No, it will be at the campus, but From my understanding, there's activities that do happen Already at the campus like after school clubs and sports and things like that and then The idea is is that if you're not they're attending something Then probably the expectation is is that you do leave campus But if you're the expectation is that you're enrolled in the after school program Then that's where you're meant to be and we would Be going most after school programs go until six and I don't think we would do anything differently Okay, thank you So do we have any more comments from Yeah, I think she led the we were waiting for you Uh, well, thank you for waiting for me. Uh, my name is Jim Dupre. I'm the bond and facilities manager for Soquel school district And I just want to let the council understand that we are in full support of this program We've met a few times with nicky and we're very excited. We have really very limited after school programs for our junior high students right now There are some sports, but we know that's not for everyone and uh band and and and some performing arts But other than that, we really don't have much This is uh, this is a call that that we we really are in are in favor of So I would just like to make sure the council understands that the school district is 100 behind this We've met with nicky a couple of times and her enthusiasm is contagious We're excited. We have the facilities to help And and the need that needs to be filled Uh, superintendent turnbull and our cbo michelle kennedy would love to have been here today too and speak in favor However, they're tied up with something much like this tonight with the school with their school board So i'm here in in their uh in their In their feet to to just say how much the school district is in favor of all of this and we really look forward to moving forward So we hope you support Nikki and her after school team club as much as possible. Thank you so much. If you have any questions We can answer them Thank you I got an email from scott. So i'd love to talk to you about you know what i'm talking about So let's talk about that later offline. I just won a dollar in a bet by the way on that You knew it you knew it Well, he's Anytime you want to speak Well, I don't know how to get a hold of you, but I'll I'll go by it. I'm easy to find. Yeah, you are I'll go by the district office. They'll tell me. Okay. Thank you very much. I'm glad you won the bet because Okay, so um any questions from the audience of nicky's proposal to the city of capitol here I think it was a great proposal and thank you very much for the detail And i'm also very happy that you're reaching out to the community to find out What the community needs and adjust the program accordingly and I think uh I'm looking forward to a report in the summer How you've started a strategic plan and what you've learned and what kind of directions you're taking after you've found out more information So thank you very much So continuing Capital improvement program an evening mayor and council First slide we have here is a a revised version of the chart that was in the agenda packet this one focuses on the Projects that are uncompleted in the capital improvement program and their existing funding levels Um Thank you, jim. I can run through each project very quickly If you have a question when we talk about a certain project why don't you stop me and we'll talk about that project then So claire's worth traffic homing It's been on and off the book since the uh rissman hotel was Thought about about 10 years ago Um currently there it's about a million and four 1.4 million dollar project and there's about 118 thousand dollars. We had tried for Grant for that. We were unsuccessful at the grant There was rda money in it at one point that has gone away the hotel was supposed to build part of it So it's just a project that's been Problematic and getting the funding together. I do have a question So it has the nature of this project changed because you were talking initially about bulb outs Is it sort of like a claire's light in terms of uh traffic calming etc? So, um later in the presentation We're talking about some council goals. This was the full scale Repay that put in you know bulb outs and medians and everything That was the nature of the of the project that was on the books There is a a scaled down version which we'll talk about. Yeah, and that we could do Um it you know a reduced cost. Okay, thanks Second project it's 41st adaptive control. That's uh doing signal timing for the Intersection the signal traffic signal intersections on 41st avenue Right now. We are working with the air board. It's a 425 thousand dollar Grant we have from the air board for that We're actually working with the air board to increase that amount so we can include the caltrans intersections Which are the two on and off ramps with highway one and also with the intersection at gross road Um the air board seems very interested in Pursuing that so they'll probably double the size of that so this project is It was designed once we bid it the bids came in twice as high as we had anticipated And at this point we're hoping to get the additional funding and put it out to bid Probably later this year I do have a no question. I thought it was very problematic to work with caltrans So far so we've had a a change in that. Oh, okay recently. They've indicated they are willing to Consider it. They've narrowed our choices of Controller systems down to a couple um rather than probably there's probably 10 on the market So at this point within the last two months they've indicated they'd be willing to let us work Will they put money into it? They did not indicate that one It's with the air board is supporting it. So that's where we're okay Uh monoray and park avenue rail railroad station or pathway from the upper parking lot to monoray So that had about 250 thousand dollars we've spent Approximately about we've spent the city share which is about a little over 50 thousand dollars We have a 200 thousand dollar grant from the rtc for that Tell you truth where we're hung up Trying to get it through the rtc Because it does include a small portion of the rail trails. There's the whole rail trail design requirements About it. We're trying to get the soils testing and the lab testing done that what's required Getting agreements out of the rtc at this point has been difficult But right now there's no general fund money left in that account and the rtc has indicated when we go to build Whatever the dollar amount is that they would be able to help us fund the construction. So we just need to get the approvals in place Brisbane park another clear street type project Um, so we built approximately half this project when we put the 88 trails Up from the bridge up to the park Originally we had about 800 thousand just shy of 800 thousand dollars in the project 383 of that was a grant To date we have about 274 thousand dollars remaining So that's gone for the construction of the paths Design of the paths that were built and design work on the park itself Um, I'm still estimating about a 750 thousand dollar Construction bill for that. So we have a shortage of about 475 thousand dollars We're still doing some design work when we built the pathway Um portion of it. We realized there were some issues with the survey on that project We are in the process. We've redesigned We've redone the survey work and now we are doing some Modifying the design to match the new survey information that we have Does that explain the flooding? Yes, okay. Yes Park Avenue sidewalk, um, you know, you've approved the plans and specs for this a couple weeks ago It's out to bid. It's completely funded at this point We anticipate a small if bits come in where we anticipate a small residual at the end, but right now It's fully funded and Out to bid park avenue storm damage. So this is storm damage that happened when the large eucalyptus trees fell down on park avenue It's actually being funded primarily by caltrans We have completed the design and the All the forms necessary For caltrans to approve it. We're waiting for their approval at this point. We anticipate it in the next six to eight weeks At which time caltrans will free up their money and we would be able to proceed We'll get authorization for them to go out to bid So that could happen anytime the next month the two months We had a hundred and seventy thousand hundred and seven thousand dollars of general fund money in it And you know, I think that'll cover our Required share and there will you minimal amount left over when we're done Roundabout design at capitol and bay avenue. This is one that we kind of initiated got some preliminary design work Just to kind of see how it would fit right now, um The focus of that project is the one underneath with a utility undergrounding project We are working closely with PG knee and other utilities They Are very good at not participating in these but we're we're getting through them and trying to get that undergrounding project along Um, I do anticipate the undergrounding project will probably need another three hundred thousand dollars We only had 30 000 in it to pay for some mapping The city would be responsible for the street lights Installing new street lights on the project. So that's what that money would be for when we get there It's probably still be honest with you at least a year away before we're talking about needing to fund that money The roundabout itself going back up a line All right, the dollars keep going about it's probably a million and a half dollar project at this point To do that work and uh right now that you know, we haven't funded that um real quick when was that prioritized prioritized by council to be I'd say it's been on the book for I don't know exact date. It's probably been on the books for about three or four years. Okay Do we have enough credits for the undergrounding that part portion of it is we have enough credits for the PG knee portion Just the street lights. I'm not sure about the 18 t and charter cable and that's where we are right now we're trying to resolve the the Other utilities that need to follow along with that there the credits are only for PG knees work Okay, thanks those be city lights or PG D lights They would be city lights at that point. Thank you So moving on or the three um measure F projects I'm going to have to kind of categorize them as one the capital wharf improvements of flume rehabilitation and the jetty project All those are in various um phases of design Uh where the wharf is in design the other two were waiting until next year to see if we get a $600,000 grant that would go toward that project When we get there we will allocate the necessary measure F funds for those projects right now We've allocated enough money to complete the design and permitting for each one And we but we haven't we haven't actually allocated the amount for construction, but we'll do that one when the time comes Brummer street complete project that is funded from a Measure D money and also from an RTC grant $778,000 Is design it's on schedule and right now it appears to be on budget Let's hope that stays I anticipate that going out to bid Later this summer or next or later in the fall And thank you for having the neighborhood meeting. I think that went well A lot of neighbors came and and made your concerns But um, I think your presentation was great and their concerns Well, just the way it's going to be but they like what you're going to do and we've been in Kailash has been in contact with quite a few of them continuing to work through several issues and we're modifying the design trying to Make it work for them because we know it's an impact on them to put that sidewalk in I really like that. Yeah, I know the driveways were talked about that kind of thing Okay 42nd and diamond so this is a paving project that was part of the two six 2016 paving project Due to the Price escalations we saw at that time when the economy was struggling along Um, that project was deferred. We had some money Measure d and sp1 money that we had kind of earmarked for that in this year But we uh month ago the council supported my motion to move that to the park avenue sidewalk So we can get that project done pick one or the other Right now, um, it's a $1.3 million project and there's no money in that budget And then we have three what i'll call or two banks. These are banks that we've used for um completing projects, uh When necessary some versus street pavement Um pavement management program, uh, we did some small patchworks and other projects and we've used this money And it currently has 13452 dollars in it Uh, currently kind of unallocated and then the village sidewalk cooperative projects Where we teamed up with property owners in the village and split the cost of sidewalk improvements And that still has 18,160 dollars And then the final project on this is 80 improvements. It's actually a uh updating our Access plan and that is still work that is continuing That's about $8,000. I think the budget will completely be spent by the time we're done with that. So that is a Access plan that will identify all of our barriers to access And kind of develop a schedule and budget for implementing them and be spread out over, you know Probably 30 years by the time we get there, but that's what that project is So those are all the projects that are currently funded And that we're working on and then this is a slide. I think you've seen before It kind of identifies um if we had additional money to add to the capital improvement program general fund money Projects that we could do. So here's the clear street, which I call now pedestrian improvements as opposed to a complete street project Um, the thoughts are we add some crosswalks Maybe we go we we follow what we did on jade street and put speed tables in On clear street or some bulb outs and narrow the intersections down so we can get crosswalks there It does include funding at this at these levels for different types of Lighting at the crosswalks to slow the cars down uh Clear street improvements near trader joes. So They're always interested in trying to make that exit out of trader joes both safer for cars exiting and for pedestrians to get across Fortunately, I think the the answer is to put a traffic signal there Um, and that'd be about 350 to 500 thousand dollars That's something we could work with um the mall to try and accomplish zega through there Um, but I know that was one of the council goals was to talk about that. So we included it here Question do we have any reports of accidents along that that stretch there that curve just stretched? I don't Not that i'm aware of We'd have to check with the police department have them run their records to see what kind of records What kind of accident records there are at that place? I knew I do get occasional People pedestrians trying to cross there letting me know but that did not accident But just difficulty crossing is a rather high speed road on a corner to try and cross there All right, I agree Uh roundabout right that could be a possibility I think about how if we have enough right away there, but oh got it. That is a possibility Fan more improvements. This is something where we fund we had $70,000 and paid for preliminary design work Um that road not only needs to be repaid, but we need to do major drainage improvements And that's why we're the price is so high They determined that um in the design study that was completed that it would be make most sense from a drainage standpoint to actually do part of san jose and The other street there. I'm sorry. I'm blanking on his name So it'd be more than fan mar be fan mar san jose And the third street up there that would get repaved and drainage improvements put in from there to try and control them And that's why the price is quite significant. Uh at 1.3 million dollars Not cherry Terrace that's it. Thank you Um sidewalk improvements from city hall to fan mar tying in with the improvements that are put there already Down in the village. This was actually essentially phase four of the capital village enhancement plan that was adopted back right before I got here in 1999 Um, I estimate that'd be a half million to seven hundred and fifty thousand dollars by time we got that designed and built Uh relocation of the portable toilets in the gregor is uh Rather affordable project at this point something we could certainly do And quickly probably don't need to put it in the cip program But it's listed here as it was identified as a council goal And then the work improvements was also identified as a council goal We're already working on that. Um We'll be returning probably next week with an update on the Design that's looking like the five million. We have a five million dollar option and a 25 million dollar option. So We'll uh get direction from council and continue working on that and then I took the liberty of adding some other projects that I think are worthy of of mentioning here First is a 41st avenue rehab. It's the busiest local road in the county Um, it desperately needs two intersections repaved one of clairs and one of capitol road We could then slurry seal the rest of the road and and restriped the entire thing So depending on how much pavement we ended up wanting to replace it We could spend four hundred thousand dollars would get us a slurry seal And the intersections repaved a million dollars would get more paving done Uh city-wide slurry. I know we did one Um Last year Certainly we could do another one. It's kind of we could Match any budget you wanted to fill in there and pick the streets depending on that budget And finally riskman park as you see we needed we need additional funding there I will say with riskman park is I just completed paperwork today For there's a prop 68 parks grant and it's actually a um Per capita grant so we were guaranteed two hundred thousand dollars for that for parks improvements So we could ear mark that for Uh riskman and then put out additional funding as we see I don't know the timing of that though I'm still looking into that So would you still need two hundred and fifty or would you just need fifty? I'd probably need the two fifty not the four hundred at that point That's my Report I'd be happy to answer any other questions I think one other point of clarification about the riskman park project is we actually Still are carrying a line item in our old rda's successor Recognized obligation schedule for some of those improvements. Um It's a bit of a long story that i'm not going to go into now But basically the redevelopment agency was a partner to a Some litigation that was settled ultimately and agreed to make some payments to make some improvements there So we do have a chance to make a play for some of those old redevelopment funds I don't know the likelihood of getting them at this point We have to go through the countywide successor agency oversight board Um, but that is another potential funding source, which we've always planned to bring into the project The question was just uh one of timing I have just um a process Clarifying question that regarding just the budget overall would if you go back Um a few slides to the ongoing projects and The allocation and the general fund on that line So for line items such as the monoray And park rail road station that has a funding shortfall of 180 000 or the clears where we've allocated or we've said 50 000 dollars is there Bear with me as I as I go through those steps if since Those projects are pretty much on holds That's 50 000 so in my brain that's 50 000 for clairs That's just sitting there because the project's on hold and another 50 000 on monoray and park railroad station Do we have the opportunity to use those dollars or utilize those dollars for Other cip projects or is it because they've already been prioritized by council in the past that they have to remain there So my response is probably more that Our local funding pays for design work up front and usually the grants pay for the construction So you can see of the 250 000 dollars allocation Our current fund balance on that project is only 219 000 which project on the um monoray parkway Okay, so of the 250 we have 219 so that 31 000 has come out of the general fund allocation from there already because we have not received Any of the 200 000 dollars in grant money yet until we get to construction So there we could take that 19 000 out of that project that we wouldn't have any more money on that one um, and that's generally the way all the projects work is that Our local money pays for the construction and the grants pay for the construction So regardless of the um projects that are in design, what about the first one that's on hold? Claire's and worth traffic calming just hypothetically That 50 000 in general fund 120 there's a substantial shortfall, right? Yeah, so we've overspent our general fund money already on that one They're kind of carrying it with the other fund balances on the on that project So there's that you know, I would say that Claire's worth. There's no general fund money left at this moment So I think what you meant to say is we pay for the design and then correct So there's no secret hidden money that we haven't spent there to use I was looking for some I couldn't find any I was trying really hard So pretty much we've indicated our commitment to that project by putting general fund money into the design Um, thank you now. Kristen came late. Is there anything that you want to catch up on? I mean, you're you're usually well prepared for these meetings. So I don't know Yeah, and the capital improvement projects we went over at the fact meeting I'm comfortable with that. Okay, great. Okay So Sam may I ask yeah, um, Steve Do you have any recommendations about where we should focus our funding for this next year on these particular projects? On these particular projects, I mean, it's your priorities, but I think obviously the wristband park Um has been on the books long enough. It's something that's attainable at this point Um, Claire's Claire's do the pedestrian improvements if we want As far as the fund the projects that are unfunded like the utility undergrounding I think we wait until we need that money to allocate it. I would try and pick something that and then From my standpoint addressing 41st is a pretty high need at this point too. I get letters about that one I haven't seen the design for the wristband park. Is that going to include lighting? It does include lighting. Okay. Thank you And just to follow up did and did any recommendations come out of from the fact about prioritizing These projects we talked about that and we realized that's not our duty to prioritize just to deal with the money issues So this body prioritizes All right, that's well, it's good to take input though Um, so that's was my only question. We did talk about that quite a bit. Well says you made a comment You did make a recommendation in the fact Said that you should try to fund some big capital improvement project Yeah, that's more Thank for the general statement. I can kind of go through that conversation. I think it's in the notes here So I just want to yeah, you're absolutely right when when we start talking about the general fund balance and all the different options Then that's one of the pieces that we'll we'll talk about Good catch Okay, so where are we right now So we have a few more items to cover follow up from last meeting Can you go back to one slide it was We do have gyms, and we changed it. It was about the the begonia festival or something Okay, I just didn't catch I was reading halfway through it. Right. So next slide Did you already discuss that or were you going? No, I was just about to yeah So just this week we received a request from the successor to the begonia festival the beach festival They're asking for $5,000 historically the council will recall that we did Contribute donated $5,000 a year into the begonia festival Last year we got a request late right before the beach festival for $5,000 contribution The council authorized it from the city managers on anticipated events It wasn't programmed in this year's budget So we can talk a little bit about if the council would like to fund that request Our recommendation of how to do that would be to decrease the community tv budget from 10 to 12,000 12 to 10 And we have $3,000 of net annual budget surplus we could work from to get to the 5,000 So that'll be the community what? We have a budget each year of $12,000 for the community television contract And I think we'd be pretty comfortable with the $10,000 figure So we think that there's a little bit of room there if we needed to come up with a couple thousand bucks Okay So I think jim you have a bit more yes So I think the final request that we got was to go through each of the options related to the general fund balance And this is really where the fact spent the most of their time at the meeting that we had last week So starting off the fact also agreed with the staff recommendation of maintaining the minimum 800,000 in the general fund The other potential uses Were leaving all of it intact in the in the general fund for a budget shortfalls Depositing into the purse trust fund Paying down principal on the pac cove debt Increase the deposit in the facilities reserve or additional cip projects or combination of any of the above options So I'll go through each one of those As far as leaving intact to offset the budget shortfalls. We're currently projecting The next five fiscal years after this to be structurally unbalanced So that would be one reason to leave it in the general fund to help offset some of that purse trust fund Some of these These questions may have come from the fact but they were curious as to how much have we deposited? What's our balance and what's our ual? So as of the last statement I have is march 31st We had 845 thousand dollars on 800 thousand of deposits And I will say that I'm glad I'm reporting that in march and not the december balance because it was less than 800 thousand so that As much as it's supposed to be Low risk it still does have some volatility in there We could increase the deposit into the facilities reserve. So best management practices Recommend depositing two to four percent annually Which at the time that that we had that report done our assets were valued at about 17 and a half million So that would be 350 to 700 Thousand a year going in there this year We're depositing 108 which is actually a little bit higher than what we've done the last couple of years But we're also appropriating 50 000 for the community center and anticipating an estimated fund balance at 439 Paying down principal on the pat cove debt. So currently our balance is just a little bit over 1 million dollars If we continue on the schedule So by way of background we refinanced that debt. It was originally taken out 2012 We refinanced in 2013 lowered the interest rate But we continued to make the same dollar amount of payment even though the payments would have lowered So we've already just by doing that shortened the When that debt will be paid off by two years So that's why I have the um 3 1 of 27 But that debt we lowered it from 5 14 5.14 percent down to 3.25 percent that's going to reset on march 1st of 2022 To the greater of either the 3.25 that it's at now or the u.s. Treasury plus one and a half percent U.s. Treasury which actually was 241 last week dropped to 225 this week But just to give you an idea you'd add a percent and a half to that So um the fact wanted to know What would the savings be if we made different deposit amounts so staff ran some calculations on Making a payment of 100 000 200 000 or 500 000 We assumed interest rates ranging from 3 25 up to 450 And if we were to pay off 100 000 It would cut off a year of the debt And and our our thought is from the staff level is Is to continue to make those same payments even if we Could technically low you make a payment and stretch it out longer. We don't want to do that So it would cut off a year when you take out the 100 000 that we prepaid up front We'd save anywhere from 26 000 to 36 000 27 to 20 200 000 cuts another year off and and basically doubles those savings Up to 51 to 68 000 in 500 000 the debt would be paid off Two years sooner than than that. So it cut off a total of four years And it would save about 104 to 133 000 So that was what the the fact discussed last week Um They kind of came to a consensus that the return on investment on paying down the debt wasn't really worth giving up that liquidity of cash We then talked about Maintaining the general fund balance of 800 000 as I previously previously mentioned And we did look at all of the capital projects that Steve went through on both lists The ones that are currently in various stages as well of the as those on the council goals list And understanding that the fact can't select the actual project What they would recommend is using up to the 541 542 To complete a high impact highly visible project So they were looking at a couple of them on the council goals list and their criteria was Something that's high demand and high visibility that we can complete during this fiscal year And then if we pick a project that if if council goes that direction And the project comes in at less than the 540 any remaining balance They would like to they would recommend transferring to the contingency reserve To overfund the contingency reserve if you will anticipating drawing it down Adam probably when we get to redeveloping them all I'm sorry. I The last one I didn't Okay, so the recommendation was Building off I think something that uh, mayor Bertrand mentioned our last meeting Which was potentially establishing some sort of reserve to help buffer The mall redevelopment or an economic downturn. I think their suggestion was We could use the contingency reserve for that purpose and overfunded if you will And that's invested too. So we're good interest on that Correct Do we are we at fault if we pull from the contingency reserve at any given time? We're not at fault or in a default if you will We talked about this at the fact The the target balance is set by council What I would if we get to the point where we're drawing down on the contingency Say to cover some shortages during the redevelopment of the mall My recommendation would be to at the same time We're pulling is to develop the plan on when we're going to get it fully funded back up So if we pull out 200,000 we'd say okay by the end of Two years from now we're going to have it fully funded or within the first year the mall is fully back open But we would have a plan to get it back up there And how would that be different than just leaving Those dollars in the general fund? You know so instead of saying here's a I mean it's It's still general it's still general fund dollars I we we break out and we don't touch the contingency or the emergency It's designated and kind of pulled off to the side the general fund leaving it in there It's it there's ebbs and flows depending on what time of the year we are So in theory we could spend some when we're waiting for property tax to come in and then put it back in Moving it over to the contingency fund just I think makes it a little more transparent What we're doing It also reminds me of a situation where the city had spent its contingency and reserve funds after 2011 And we were underfunded at a policy level in both of those And I think it was actually councilmember story at the time who recommended moving ISF funding into the emergency reserve to help get us back on track refunding Um those contingencies those reserve funds and I think You know at the time from a staff standpoint whether it's in a reserve or in fund balance It's it's not that different but at the same time I think it represents a commitment by the council about where that funding is and what its intended purpose is And did we decide to Increase the level of contingency reserves from 10 to 15 percent or is that what we've already is that what we're discussing? No, we did that in 2012. I want to say, okay, so it is at 15 percent. Yes We would have to set a revised policy to increase the percentage of Contingency, I think you could overfund it. I don't think we have to revise our policy target The policy target's a minimum. It's listed as a minimum target And with that we can take any questions. So what we are looking for tonight is Direction on the budget direction for use of the fund balance We also still have the 22 800 and youth and early childhood t o t funds That can be allocated Direction on funding for the beach festival and then any other Direction or or things that you'd like us to to work on and bring back Yeah, just before we get to that I did have one question here in the fact recommendation And I was kind of struck by the particular one a high impact cip project To could be completed in 29 or 1920 And so I guess I just wanted to check in with Steve Do you want another big project or could you handle another big project high impact project and completed in 1920 Thank you for that question because that's always Difficult one to try to make sure we don't frame on these. I mean, right. We're dependent on Right, it's all it's helping us put plans together and in the whole bidding process and that I'm certainly can make it a goal if it's something like You know the the wristband were pretty well along the design. I think we could achieve that Claire's in 41st. Am I gonna complain by this time next year? It would be close. Um, I I couldn't Promise it, but yeah, okay. I just maybe we should be a little bit careful about Setting up high expectations That then if they aren't mad projects always have their own have a life of their own If they're not held by the fiscal year So it's hard to say on a large-scale project like that But it's something a slurry seal and and you know speed bumps or something. I think we could do pretty quickly Sure. Okay. Thank you, Steve. So 41st would probably Qualify right 41st I believe so. Yeah, um, we have the the pavement index and Condition reports all done. Um, we would need to get a consultant on board. Delphus with the plans and whatnot Um, but I think we could meet that as as long as you know We can fit it in with a that whole other list of projects that becomes the other issues juggling all the projects Yeah, probably help speed Probably traffic flow Major impact. It would be a nice project to get that done. Okay. Thank you Just a question for Steve the the the formula funding for the park grant Do we anticipate when we have the first opportunity we have to spend that I remember I saw the email, but I'm not You know, I got it. I got information on it today It didn't give me a schedule. I need to check on that. I don't know the schedule of the allocations Okay, I believe it's relatively soon So one of the things to think about with the riskman project is between that park grant, which is it is non competitive It's formulaic So it is funding that if we were to direct it to the riskman helps to close the gap on the riskman project In addition, we do have that outstanding old rda money Which I think we're better served by making a play for it sooner rather than later So one strategy could be to earmark some set of funding You know, whether we keep it in fund balance and we actually transfer it into that project And we go for the park grant And we try to get the rda funding tied up as soon as possible Hopefully then we can close the riskman project grant and then since nobody's mentioned it I will just put a plug in for slurry seals You know slurry seals are quick projects that They can get done in a fiscal year Am I hearing you correctly that you're that So would the $800,000 as recommended by the fact remaining in the general fund balance covered that That whatever you just so my suggestion would be if you were gonna earmark maybe $200,000 For the riskman either transfer it from fund balance into the riskman project Or just to hold it in fund balance and keep your fund balance instead of an 800,000 at a million And then say look, let's make the play for the rda money and let's get that State parks grant And put that into the project. Okay In the past you've sort of done a little spreadsheet so that we keep track of things Maybe we could start doing that. I think at this point as city council members what you are thinking about One thing that was missing from the presentation was the amount of money for The child care centers We but So I don't know how much that was gonna This could come from the tot. I think that's what you're thinking about No, no my question from the last meeting was how much does it cost for a business to open? I'm sorry. We missed that we did the research $2,500 is about the average cost to get a daycare center open in the city We've seen about one application in the last five years according to katie So $2,500 is about the average entitlement cost for a child care facility And the only other thing that was missing from the revisions was I had um Requested that early education be identified. There were some edits from the previous Oh, the text portion. Yeah, and it was it was that was missed as well Yeah, at this point, we'll be doing a complete sort of redo of the budget when we publish the final version of the budget That'll include all the um Community profile and those text updates as well as well as the council's final direction But you'll note in this powerpoint slide here. We got the uh early childhood included So Yeah I see you you've been scribbling. So I know you were right scribbling is good. Um I think what what i'm suffering from is I feel like the past three years We've made major commitments of the general fund to get a library adult, which is a fabulous thing We're past that but Significantly, we haven't been at a position up here as a council to allocate money Towards any of the projects so a lot of projects that either were started Or have fallen behind in funding, you know continue to do so. So I I see this is a year where you know, I don't it's not too often that you come to us and say there's 541,000 possibly left over Sometimes it's been 130 thousand dollars and there's not much to do with that And I realize that there's that none of the money is actually left over I don't want anybody to think that there's such a thing as leftover money It's just money that could be allocated um with with the library being funded To me the the next Priority and I read this in the in the notes and this is what came out of the fact It says additionally the facts recommending fund balance for a high impact and highly visible cip project Well, there is no other project other than the riskman that's been dragging on for eternity. Okay, steve I I I know you feel pain by that because it's not your fault, but You want to get that done probably more than anybody So I whatever we need to do to allocate money and and if the cost has gone up I do like the idea Of I was going to I'd written down here to put 200,000 into it Especially when you came up with the grant and I would recommend that we just raised that from 800,000 to a million In the general fund and leave it there and do those two things which we haven't taken to do Which is go for the rda money and go for the grant But then we would know that we have 200,000 that we fund in there because I don't think we should Put off one chance to finish the risk and to send it out for bid to get it done and to open it up That's the most highly visible cip project, you know, and when conjunction with the library being across the street I think it's just really a high impact zone for us. We're going to have underground wiring We're going to you know, we're really pumping a lot of money into that That intersection there and the park would just seems like it would be the the perfect fit So I'm you know, I'm advocating for that for that money to go there The other projects are There's either too big or too small. Okay I think that we have reasonable chance to do something on Claire's I don't know if it would be include the bulb outs or Or the traffic calming, but I I'm recommending setting aside $150,000 here to do at least a crosswalk Something okay some some kind of improvement there to show we should at least have a crosswalk Okay, I'm I don't know if there's going to be another crosswalk when the library is done as part of the library funds Or not, but but another one down closer to I'm going to throw a guess out on the street here 42nd or something. That's probably a good place So so if you could focus on some kind of a, you know Traffic calming enhancement, whatever it is in that area. That would be the other portion of it And the other project that we've you know entered into and we you know, we're So close to completing it as this village enhancement project. We went through we widened the sidewalks in the village We got big into the the merchant participant sidewalk program and developed the I'm going to call it the the river side of capitol avenue. We got that side all done And the only portion that's not done in the village is that segment in front of those condominiums in bellaroma And the law office is there and I've been lobbying for this project for Ever since I've been on the council, Steve It's just a it's a horribly designed engineering Problem with parking and people trying to get out of their cars and anybody that's ever tried to park there It's just a ridiculous situation. We had before we put up that Wall that was there. We had people were falling off that sidewalk Our reliability was great We finally put up the rail then we improved it with the art rail and now I still Referred it as the lipstick on a pig project because it's got this absolutely fabulous art rail that And if you look underneath from the side of the street, you can see the sidewalks at least 30 or 40 percent undermined You know, it's just it's just a miserable project And I'd like to suggest $200,000 to finish that project. So what I'm proposing is The wristband 200,000 the capitol of wall 200,000 and the Claire's 150,000 And I'd also like to see us get out of this Monterey Bay economic Whatever it is. It's $5,000. It seems like it's a perfect fit for the funding of the begonia fest begonia beach festival as a trade-off and Yeah, that's that's what I got I I did I did notice, you know, I'm looking at these funds. I'm just I'm taking lessons from my vet over here. She's trying to Scarf money, but there's you know, there's Some projects that are like could be 36,000 dollars left over from park I'm being optimistic because I mean, I mean I say that tongue-in-cheek There was another number up there. It was 18,000 that was on one project and Another there were small funds that could add up to something. I'm you know, I'm not Saying but those could just be watched for to supplement either one of these projects if Claire's ended up running $50,000 over. I think there's 50,000 that you could find To do that. So it's it's a ballpark of like 200,000 on each but just to to satisfy the 541 number I came up with the 200 200 and 150 And that's all I got Can we can you do an excel spreadsheet? So we have a sense of what everyone's contemplating Thanks. Um, I thought we're close to 800. So how do we get to 541? The the fax recommendation was to maintain a minimum of 800,000 That was part of our recommendation and ending fund balance of 1,342. Yes So it was the difference between so we could go over that a little bit doesn't have to go So What would happen after we moved From 800,002 million to move forward with the wristband project and it exceeds that 250,000 And ends up on the high end of 400,000. I think that's where the the difference was on the chart up here Where would those? You know, are we Do you know what I'm the high and low side of it? We're gonna definitely get it to formula grant right but then but that was Let's see. It's two and two is four Okay, yes that is that right steve? I was just curious if only Moving 250,000 dollars So that would be 250,000 plus getting the grant of 250,000 that would cover All of the wristband project right now if we can get the other 200 out of the accessory agency, then it's only 200 200 yeah Steve will that amount Deal with the wall at the wristband Yes, that was part of the project. Okay, great. Thanks I'm in support of the funding for the wristband project During the discussions at the fact meeting that was you know What we were discussing was putting money towards a capital improvement project that we would be able to actually get done And I think that was really an exciting concept. I am still very concerned About the idea of leaving some money to address the budget shortfall in the coming fiscal years because As mentioned, you know in the next five fiscal years, we're gonna have budget shortfalls And so if in the next fiscal year, we're doing the budget and we're saying man, if only we'd had money last year To address this well, we do and that's what we're looking at now And so my concern was that and I'm trying to find it. I can't find it right now The page in the budget that shows how much we're actually Potentially looking at being in the red next year. Do you remember the number for that? It's up here. It's a chart here 410 There it is. There it is. What was it? 389 389. So when we were at the Discussions in the fact were something along the lines of well, maybe we could split it evenly Maybe we could split it more towards the IP more towards something else But I would suggest that if we're gonna put 200 $200,000 towards the risk and risk bin project. I would like to see at least a hundred thousand dollars Put aside in our contingency fund so that we can get to To address some of those issues that we're going to be seeing next year And you know as mentioned before well, that's what the contingency fund is for that's true Except that if we get there and then pull that money from the contingency fund We're just going to have to replace it. So we'll be right back where we were trying to find money that we don't have So I'm all for the cip project specifically the risk bin project. I'm still very concerned with with the idea of spending all of our I don't want to call it surplus or or leftover funds, but all of our additional Money to be allocated. I am concerned about just spending it all and not saving any for next year when we clearly are going to need it How much were you proposing? You know I Ultimately, I would say the remainder 200,000 towards risk bin and the remainder towards Saving for for next year's budget shortfall, but I'm not opposed to Saying I would like to say at least a hundred thousand close to close to a third of our of our downfall for next year May I ask a clarifying question or because we have we have Different definitions for the reserves The contingency reserve again is for like emergencies or is that specific for cip projects? I'm just thinking like the purrs Short, you know, could we could we use because now there's also there's also a purrs contingency but our purrs reserve Can we use those dollars? The same way. I'm just trying to To get my mind out of putting everything in the general fund to offset all of these Sure, you know, so so the simple answer is is that the the The most liquid source of funding the least restricted is your fund balance That's the funding that we can use basically On any given Thursday night with a budget amendment When we start to spend out our contingency and emergency reserves, those are really formed for an intended purpose They've been restricted by the council and they're established at a minimum level by policy So we start to get in the sort of best financial practices problems if we spend those down below the purrs trust Needs to be and can only be used for our purrs costs, but The interesting thing about the purrs cost is that our purrs costs exceed What is it city-wide two million dollars a year? So in any given year we could spend out our entire purrs trust on our purrs costs So it's not liquid in the sense that you couldn't tomorrow decide that the purrs trust fund should be used to pay for the Claire's project But if you gave us the direction with a little bit of planning we could offset our purrs payment with the purrs trust So each one of the reserves has a different purpose the most fungible The most liquid is just fund balance and then from there it goes into The policy reserves emergency contingency and then it gets more restrictive when we get into the purrs trust fund Does that help? sure and the The most The biggest emergency forthcoming at this point looking at the budget is purrs. Is that safe to say? Well, that's the one that's obviously coming I mean, you know You'll note that the rate on the 10 year T bill is two and a quarter today, which is actually an inverted yield curve yield curve which For those of you that follow this kind of thing is sometimes can be a predecessor for an economic downturn So an economic downturn is obviously a real problem given our heavy reliance on sales tax So we know what the purrs rates are going to be and then we can chart that out the economic downturn It can strike at any time and that's a real threat as well So councilmember Peterson The reason you were thinking about putting it in the contingency fund was to Offset those impeding Differences right and what those differences are coming from purrs. Would it be more advantageous of us to Put that hundred thousand or the remainder whatever we decide on later in the purrs We had discussed that during the fact meeting and that was actually my originally my my thought was let's just put this towards purrs But as as our city manager mentioned that once it's put towards purrs. It's kind of Kind of stuck As a purrs fund whereas if we put this in our contingency reserve the plan is to use this extra money To address our budget shortfall, but if there was any other I hesitate to say emergency when I mean contingency because our emergency reserves specifically for like acts of nature Emergencies correct like earthquakes and tornadoes and stuff So but if they had if we had other contingencies that we needed that money for we could use it Or if it turns out next year that one of the things that's causing our budget shortfall is bigger Then we thought it was going to be then we could use that or we could decide to put all that hundred hundred k towards purrs next year But but I did feel like it was important to have something Set aside to start to address that so that we're not here next year going well We knew this was coming, but I guess we'll deal with it now Thank you Did you also ask suggest the 200 for rispin? Yes 200 for rispin I'd like to see the remainder go towards our contingency reserve, but at least a hundred thousand of it. I'm flexible on on On the rest Oh, and and I also You know, I think I agree with councilmember vatorf on the $5,000 the beach festival is asking for the $5,000 Monterey Bay Economic Partnership They do a lot of great things in our community, but I haven't heard Of us participating in almost anything since I've with them since I've been on council So I'm not quite sure I think we can support them without being a member of their organization. So I agree with you Sam Yeah, thank you mayor Well, I think I'm one. I'm very happy that we're finally going to focus on wristband and finally going to get that project done I it my entire capitol life has been about getting the wristband project completed. So Ed I appreciate you prioritizing that and the rest of the council as well On the other two projects and the proposal to shift all that money Either into the contingency or hold it in the general fund I appreciate that Effort or focus on Fiscal future preparedness But when I balance that against the other two, which I view to be public safety projects And to sacrifice public safety for the sake of future imbalances Is I don't I don't think a good tradeoff I'd rather do those projects In order to make our infrastructure more suitable For our visitors and for the community and for the residents that use both clairs and that capitol avenue sidewalk um I mean the capitol avenue sidewalk that's mostly you use great deal by tourists who park here And traverse that their way to the beach um, so And for the sake of It may be an anticipated Shortfalls in the future. It's not like that. We're completely ignoring that. We're holding back 800,000 In our fund balance to be able to use that and I think that if those Were to befall us we have mechanisms for being able to deal with that At the time that it comes up. So that's not my preferred tradeoff. I'd rather See us use that 500,000 for the projects that's outlined on the spreadsheet up there On the other matter the imbap, I think it's meaningful for us To be engaged and stay involved in economic development. That's what imbap does Most of the local governments and many and many of the businesses or Are part of that organization? And it does provide a return to us in enhancing our economic development I you know, it's a relatively small amount of money. The staff has already recommended other ways They've identified $2,000 that we could use to fund the beach festival And I'm sure that they could come out with 3,000 from some other source without Sacrificing one of our participatory membership organizations So I think on those particular questions That's that's my thoughts And I don't we haven't gone to the other questions that were up there I won't speak to those at this time So Council member sorry, were you suggesting the 200 150 200 here? Yes, okay. Thank you I'm trying To remember what it's called But there is a special funding source. I was trying to look for it Like Community service it was an it there's an allocation of like $10,000 we set aside for Four things every year. It's rolled over the last couple of years. I was trying. I don't know if I was under special revenue funds It's local critical need fund local local critical need fund. Do we have a definition for that? I Don't think we do, you know that came out of the process last year during the Community grant process and then we discussed it more mid-year last year But I don't think we've ever formally defined exactly that but there's 10,000 there Could the remainder the beach festival $5,000 be used as a Is it considered a local critical need? We were more thinking like if some boat washed up on shore with people's It was an emergency situation not like a there's so many opportunities for emergencies that i'm learning about from this budget It was a all-sudden something traumatic happened in town and we needed to do something and we just wanted to have a fun Specifically for Yeah, it was specifically for if there was some kind of emergency That we would use our emergency reserves on our end, but then if we needed an agency in the community who would Provide food for people who you know had been Displaced from their homes or could provide vouchers for hotel or something like that that that's not having a party We're not having a party. No, don't use that money to have a party. No, that's not that critical of a Okay All right, so I think the the only information that i'm missing if 200 000 dollars is reasonable Is it a reasonable set aside for the capitol of sidewalk at ball aroma that piece? If that's enough There so that would be my question to bring I haven't priced that exactly. I think that would be A significant step. It may be slightly more by the time we get a design done in that That's something where we could It would be close. I'm not I can't say that it would be sufficient it's probably closer to 250 to 300 but We could get the design done and at that point we can come back and we'll know the cost Could that be reported at the next budget hearing if we were to have one? I just don't want to create a project that is not, you know, put something on that We could come back with a better number than i'm giving you right now Would that make it the final number? No until we You know get design costs and all that but I could Measure how much wall it is and all that and come up with a more realistic estimate Okay, I would appreciate that To make a better decision on how we split the 530 541,542,000. Um, I would agree that originally 800,000 being put back into the general fund 200,000 for the hold for the wristband. I agree with that Um The Claire's crosswalk again, it's it's one of those I feel like we've made up that number and we're not really clear in what we're gonna do with 150,000 So I'd like to see what that would really get get us Um, because it doesn't seem like it's enough based off of your analysis presented earlier Um, and I agree that we could probably find other avenue Avenues to find we could probably find somewhere else for the beach festival dollars Um, your recommendations earlier seemed adequate, but you're seeing there's a shortfall of 3,000 We would have to come up with somewhere No, we we've got it completely covered. It will drop what our Our revenues over expenditures when I started listed at 3884 it would just drop it to 884. Okay Um I would be fine with that. Um, I would also agree with council member bot worth that the need to be on mbep Is probably unnecessary at this time unless they come back to us So you're suggesting rather than reallocating it to the beach festival is just cutting the mbp membership and funding Okay And so again, I don't know if that leaves us anything for the contingency fund which I would like to have that information at the next Budget hearing to see if we there is room to have, you know to do that because it makes sense, but I don't know if there's any room for that if it's going to be only $5,000 If we all agree on cutting mbp or if there's more opportunity to put squirrel money away Right. So then these two inherently you're supporting, but the question is is how far what did that really get us? Right, how much? Because I don't want to see another line item on our cip on going cip projects that aren't fully funded A quick question on the Cap of wall. Are we just talking about that one block there? Are we trying to bring it all the way up? You're just going from uh from fan mar to uh, California Okay, thank you. No, it's not it's not the not the big hunk Okay, so I think you originally had that steve at 250. I think you're 150 to 250 and I I split right It's been a while since I looked at so I'm So I'm interested in what comes up too because I'm a little uncertain what is actually anticipated here I mean, I I know the problems I mean the garden looks like heck and hasn't been taken care of for forever and it is hard to get out of cars Stuff like that on the passenger side So I'm trying to get a better understanding what the project is and I'll wait for that Well, I can give you a quick synopsis when the Village enhancement project for first designed or thought about in the late 1990s There was a preliminary design put it together for there um that involved A narrower sidewalk than normal but enough room for both the cars and then a vertical retaining wall where that slope is Right now up to the elevated sidewalk. So it'd be some version of that I think we would move forward with we can't really move the whole sidewalk down to the street version because then there's no access to the Properties there But we could widen that area enough so people could get other cars more easily and stabilize out That hillside with a retaining wall So just use the area where the plantings are for that. Okay, god And may or if I may add just one more thing if the numbers come out on our on our In our benefit and there is left leftover dollars utilize the I would prioritize slurry seals as well because from what I heard from the presentation it's You know, it could we can use a little bit or a lot of it, you know, depending on the project itself. So That would be a priority Okay, so we're getting close. Um, how much was for the slurry seals on 41st? And then you also had the city-wide slurry seal So Yeah, no, but there's there's patching there for sure Yeah, we need to repave to the two intersections at capital road and it clears And then do a slurry seal on the rest of the road and that's probably, you know, 400 000 dollars. Oh heavens. Okay And what was the 200 000 for? Oh, here we go. What did I thought 200? Yeah, that's why I mentioned that was I thought it was reasonable It was the city-wide steam that's out of the city-wide for 41st rehab is what team is talking I was 400 to a million if we wanted to do more paving with the city-wide slurry doing more of the residential streets so um Depending on how much longer we wait this 400 to a million is going to increase quite a bit and that's sort of our Conundrum every year, right when we have these issues come up It seems to me 41st is looking pretty bad, especially towards the highway And that's major potholes at this point. Um So to me, that's a major problem I don't know how big it's going to get before we wait till next year. That's sort of So this my interest here is the um, let's go back to the spreadsheet So, uh, finished the wristband. Um Definitely had to point out something that's very important Um clairs I would like to do I I agree with Yvette. Um, if this the cost is not certain It'd be good to have a report. I'm not for the bulb outs that increases the cost quite a bit Also, it um takes away from a lot of parking recently There's a lot of people that are doubling up in their apartments there parking is a premium so crosswalks And I did remember asking um sometime in the past about accidents on that street and Traditionally, we wanted to slow the traffic down on that street because It's potential accidents, but we haven't had any reported at least the last time I asked So There is a problem with speeding, but apparently They're relatively safe But crosswalks is a major thing because people trying to get across the street And fast cars and then as you know, the road goes up and down So sometimes the site Levels or the site angles are very poor. So I'm definitely for the 200 on that Looking at the cost for the um clairs Crosswalks and stuff like that. Let's wait until it comes back Um, same with bellaroma. I'd like to add in something on the slurry seal for 41st or the fixing of 41st Um, I feel that's very important. That's one of the things city People who come to visit the city. I agree with ed. They see the thing in front of bellaroma also But um, it's a major therapy right now and it impacts conservatively more people Use 41st than the the few people that park in front of bellaroma Even though I agree with that it has been an issue for a long time So I want an item in there for the slurry seal on 41st Fixing of 41st and that hola. I think that starts at 400 and I'm not sure how much we're gonna get But at least start that project And I agree with I don't know if there's going to be anything left But uh, I agree with the vet Everything left if there is anything to contingency seals. So we'll wait until see What three and four gets us and then we'll I was suggesting what we had What we had discussed in the fact was that anything left ever went into contingency reserves and I agree with that Yeah, councilmember brooks had suggested Uh, that it go to Ah, okay. So, yeah, I just listened to your comment. So I I agree with the slurry seal thing I think we need a little more cost estimates to give us a better idea. I just want to give a little follow-up of like hand Just since everybody's weighed in I I appreciate the supports for the projects that I suggested And and I don't suggest those lightly. I you know, they come with a lot of work last year I think I'm going to try to guess here was either two or 300,000 went into slurry We made a big commitment last year. It's yeah 300,000 So it isn't like we've been ignoring slurry and I keep track of this because you know When we do one project one year that means something gets done and something doesn't get done And these projects that I bring up are ones, you know, it's like the risk And this is one that we absolutely and I appreciate the three votes there that it needs to be done and the other two Um, I I know Steve, you know, see the what we're going to do on Claire's and what we're going to do on bell Roman I know there's sufficient money to do both those projects You can go back to the first slide go all the way back to the very first slide It's where there was some money that's left out. I think It's the one that had all the the projects on it Yeah, in in there is where I found the there's 18,000 36,000 13,000 And and one is park avenue sidewalk One is the street pavement project bank. The other one is the village sidewalk cooperative Those are projects that would be used to help contribute towards the bell aroma project So there is enough money in there to do the project It's you know, even with with the with the inflated cost, Steve, if we put aside 200,000 and we use those funds there We're going to be within 30 or 40,000 from completing that project, which I know we can find a way to do that It's just I think what we need to do is really focus on checking the box and getting projects done And these are ones that are They're not taking a big bite of the apple and on Claire's Um, my intent was not to do bulb outs My intent was only to do the bulb out where the intersection is because I think don't you normally do A little bulb out. That's it. No bulb outs for traffic calming. Just the bulb out I'm really just trying to focus on getting one Oh crosswalk for people to cross there I mean, that's we were here in January and people were here from Claire's and we all weighed in a little bit We want to do something on Claire's if we Reach out and give the people there at least a crosswalk it will be making an effort to provide something And I think that's doable for that $150,000 So the the numbers that I suggest that I believe are very realistic to get projects done 541,000 does not go a long way We can see we've got Claire's is a 1.3 project. We've got 41st is a $1 million project And what was the other one we we canned? There's another oh diamond old diamond project that you know, these are you know We're desperately in need of measure O was here a million dollars a year going into Street improvements. That's the only way we're going to get our pavement index down But we just don't have the funds to allocate towards that and thank god for measure d and sp1 But you know, we we spend that as soon as it comes in But I so I appreciate the the support on these three projects I think I think for us, you know to send a message the citizens capitol by completing these projects The sidewalk at wristband the the crosswalk on Claire's We get a lot of concern and calls from people on Claire's that want some you know Some indicator that we're spending money in that side of town and Just whatever it takes on to the point wherever it takes to get the wristband done That will be that will be you know something that we can be proud of getting done if we if that that gets done this year And I hope hope that we can do that um, Steve I'd like to ask you the um the section of 41st just before You get to the freeway In front of a piece of my heart in front of the gas station there and Going down to where the mantra shop is between Claire's and gross. Yeah that to Claire's that seems to be the worst section right there That's the longest one that we haven't repaved. Yeah, so If you could come back and give us a general idea how much that would cost so That might free up some of the money because to me, that's the worst area right now It gets a lot of heavy use and so that 400 million dollars I think that that million dollars gets you repaving that section of the road a million dollars to repave that one section You'd probably very close and to do the overpasses that we need to do at the same time Yeah, so we have to do the overpass at the same time. We should I mean it would be the logical time to do them We are responsible for the road up to the bridges Um, that's even though it's in Caltrans right away. It's our road that goes through the Caltrans right away So if we don't do anything, what do you envision? Eventually, we need to do something and I think we could probably do a Micro seal slurry seal on that right now, which would probably buy us a couple more years Which is the 400 000 dollars, but if you get into repaving that road I mean, it's three or four lanes all the way across for for that length. You're talking a significant amount of money One other point I forgot to mention is you know, keep in mind that did we have Allocated for the library and I believe right now there's still about 600 000 in the contingency fund And the project is like 600 000 under budget So potentially there's chris and this was your point about worrying about putting money into contingency What are we going to do next year when it comes back? I anticipate I think even the city manager anticipates and even the public works director anticipates So we're not going to spend all that 1.2 million dollars So there could be a significant and I would hope to say at least half of that coming back into the general fund If that's the case when when we address that money In the next fiscal year When that shortfall and that 389 000 appears and if all of our numbers show that we are you know that anticipated short There should be I could use a little support here from the city manager that Anticipating that that there is that much money sitting in the Library right now that potentially could come back to us Yeah, I cut some of the box. Correct. I mean, I think it's around 1.2 1.3 that between the contingency and under budget We did have the undergrounding issue that just came up and we're going to have to address that and see where that Leaves us, but I think at this point I'm hopeful That we're going to end up that project under budget with a refund to the general fund I don't want to over promise, you know, because we're a long way away from opening the door stop All over promise. I just wanted you to give it back It will remain in the general fund until until specifically allocated, correct? Well, it's actually already in the library Right, but I mean once the library is completed and that those contingency funds haven't been used They'll just sit in the general fund Correct It's transferred to the project so When the project is accepted as complete, then we'll tell you what the remaining balance is and then you can direct at that time Okay Well, thank you. Okay, even that please so we're That's in the future. I think I look at things differently. I always think of like if it's if you don't got it You can't even think about spending it so $200,000 I saw on the second line of the slurry project and that's actually what I was referring to not the 41st av Um, and so I just want to be clear about that because I saw the hundred the million dollars so to help I just want to make sure you note that City manager. Yeah, I got it. I have a slurry seal project as one project and 41st I'm in pavement because you you you suggested the remainder, right? And then council mayor Bertrand suggested doing some funding here for this And then to bird walk with council member botorf was suggesting that there would potentially be I know there's no such word as leftover But there's there some projects that are under budget and the ongoing Cip projects so there could be opportunity to fund The slurry seal project with that remainder and so that's maybe that's what I would want to put on the table because it sounds like our Numbers are matching with the original suggestion by council member botorf. So to be even more specific should there be any um leftover From the cip projects then to use those dollars for the slurry seal project is what I would I would agree with that I don't anticipate that there'll be any leftover right just based on those projects steve shaken his head But but if there was Absolutely, I support going to rebalance claim in the slurry I just want to a little caution to saying I mean The $50,000 slurry seal project you're gonna pay mostly mobilization cost You're not going to get a lot done with that So there there is some scale that we need because the contractors all come from over the hill To actually do, you know You know, that's enough streets to make it worth our while. I don't know what that magic number is I didn't say 50. I said 200,000. Okay. All right I think what she was going in where I wouldn't believe is if we were successful getting money back from the rda And if we're successful with the grant and we ended up only putting 100,000 into the riskman and we've allocated, you know, 200,000 there potentially could be 100 or 150,000 I know you need about 200,000 make a slurry project worthwhile. So I I just want that's where we were going with that So mr. Mayor and council members at this point, I think The question is is You know, if these are the projects and these are where we want to put our money this year I know councilwoman Brooks has brought up asking for sort of more details about these costs We can do that and we can probably refine this number as this is kind of a A 30% number at this point and we could get to a 40% number between now and maybe the next budget But I think the question really is is are these the right? Budget hearing are these really the right projects? The main question that's what we're that's what yeah That's and that's what I think getting council consensus is really do we need a motion or a consensus? Well, I mean I I would suggest that if this is the consensus and this is the preliminary allocation frankly As you know when we get time to bid public works director always comes up and says hey, I've got the money here Or I need more money and let's look at our choices. But if these are the right projects I think we're we're good to go If there's if the council is ready to move forward with these So what I hear is my major project is fixing 41st And I I see that that's not going to be a cost But what's the cost going to be in a year from now or two years from now? The problem with 41st is it exceeds the money that we have I mean I could say that that's the project on clairs clairs is a 1.3 million dollar project and Steve will tell you the diamond and 42nd is just as bad as clairs is So we have three million dollar projects that are that are in the queue right now. Yeah, and let's not forget fan more About 1.3. Yeah, yeah, but but I would have a hard time with fam are because I'm thinking 41st serves. I don't know 100,000 cars a year fam are even as a shortcut It's not a high volume I think Claire when we when we made the effort to commit to Monterey and park and we did those improvements We we affected a lot of the community And the projects like diamond and 42nd and clairs and 41st You know, it's big bang for the buck there So and and I don't you know, I think that we should I mean, I'm totally optimistic about the library because we When that money comes back and if we don't have that shortfall We could be in a position next year where we could be looking at 500,000 to throw at a major project Okay, and so I mean I don't want to be all gloom and doom But I mean, you know, you brought it up that there was that possible 400,000 dollar shortfall next year And so I just want to say I do believe, you know, I didn't bring it up. It's in the budget Oh, it's there. Yeah. Well, it's anticipated. I mean, you know, it's his best the finance director's best opinion and and and you know The public works director's best opinion is we're not going to spend all that money on the library So I just want to have there is some confidence about we're just not taking $550,000 from throwing it to the wind There is some chance that some of that's going to come back even though the city manager is very reluctant Admitting that So could I make a motion that we adopt these projects? I'm going to make a motion that we adopt these projects So a little bit more specifically is it these three Allocating cip funding in this year's budget to these three projects Uh, I think the three and the five thousand dollars to the Monterey Beach Festival And I'm not really torn on how you finance for that. I appreciate Councilmember story wants to keep us financially viable. I I don't have a real Opinion on that group whether we bail out of it. You said that you had money available through There is another mechanism. Yeah, you went away. I think the mechanism would be those items two three four and six My motion is to to accept items two three four and six and the remainder of the fund goes into uh slurry fund I have a question about that So two of the council members requested additional information About those costs So what happens if we say we're for this tonight and then the Costs information comes back and the two council members that wanted more information are happy with the numbers That they get well, I think I tried to clarify especially on uh on on clairs the quick question Is about bulb outs and how that project it's going to be simply limited to providing the crosswalk Which what we do now in crosswalks is we traditionally do a bulb out for the crosswalk So it's not bulb outs all the way down clairs It's the scope will be smaller which I believe steve you could probably say that $150,000 would be adequate to do one crosswalk Okay, so I guess my question should have been for the two council members then that is is what you Is that does that work for you not wanting not wanting additional information next meeting and and going forward with it at this meeting So I appreciate that So to take your word for it tonight is New for me and new for the way I process things if the general consensus is to move forward Because these numbers have been brought forward in the past and this information already exists And we all feel comfortable and you can stand here today and tell us yeah, that's within reason and we Do you need to say something? Did you want to say I don't want to interrupt you But the one the one caveat I would say is I think the 150 We can design a project to meet a $150,000 project target for clairs right But the $200,000 the sidewalk caveat that may need a bit more And so we could be talking about other allocations whether it's from the remaining funding in the sidewalk cooperative project or some other area But I don't want to over promise the $200,000 for that one yet And so at a different time could we Does that decision need to be made during budget hearings? Or does that need to come could that come back to us at a regular scheduled council meeting? It would come back to you at a regular schedule if you made the decision now then as we refine the project scope Budget it would come back at a regular meeting down the road And so then my question to my peers is if it is more than that are we comfortable with money The $800,000 being less than You know if it costs more than 200,000 for the cap app Are we all comfortable taking that out of the 800,000 dollars that we've decided to go into the general fund That's a good question may I respond to that No, I wouldn't be comfortable with that solution But we're able if the figures come out higher than what's being projected. We're able to reconsider our priority projects and Maybe swap them out or look for funding elsewhere or the economic projectors may change And so I don't think I don't feel that we're bound to these Um based on these projections. It's going to be assuming but We can consider it and I don't I I it would not be my Solution to take it out of the 100 maybe look elsewhere or look at a different project I would agree with councilman story The 800,000 is just pretty much a hard line I believe these projects could be done with residual money and other accounts if it turns out that the Bellaroma project is 400,000 and it's off the table and another project takes its place so or or it could be deferred until After the library is done. There's additional money there So I think there's certainly mechanisms and I don't I don't feel that any of us are bound by Selecting these with that said I would like to make them ask the mover of the motion if he would segregate line six From the other three items as a separate motion And I'll just redo remake the motion and I'll say the first motion will be to approve capital improvement projects With uh Potentially come in at the anticipated budget items two three and four That's the only motion I make. Thank you. I'll second that motion so I'd like to change my entry on the the Crosswalk no bomb outs. Just leave it at 150,000. I'll go for that And review costs to me looking at this Which in my mind is only going to influence how many people park there a day On the weekends or whatever as opposed to how many people go up and down 41st um, I want a path forward on 41st. I think that's going to become increasingly so A major project for capitolah that we will have to do We do not have to build A secondary sidewalk at claire's. I mean, excuse me on capitol avenue That's been that way I don't know how long ago that that sidewalk was built and people haven't had a problem I've talked there most old times with passengers and they get out And I haven't heard of any problems or accidents there, but 41st is going to become a major issue and a very expensive issue At this point, we don't know how much of the 200,000 we're going to have to increase to actually build it I agree with you ed that this is something that would make downtown look a lot better I I totally agree with you. You live right above there. So you saw it for Multiple days for however long you live there So you probably saw people having problems getting in and out of cars and stuff like that You just have to park a little away from the edge, but most people the new ones don't know that It is a horrible looking garden I don't know what that means, but it is a horrible looking garden But like you said, there's probably hundreds of thousands of cars that go up and down 41st The the beating to that street is immense. You could see it right now. It's going to get worse This winter who knows what it's going to look like next Um I would prefer to see a path for it on that if it means we have to start saving money out of this particular Budget and getting ready to eventually solve that. That's what I would like to see So I I can't support It as it is right now Unless we include 41st There's a motion on the floor. Yes, I do So there's a motion. There's a second All those in favor I I anyone against I I'll stay with the eye. You'll stay with the eye case. So I'm against that So it's four to one Okay, um, we haven't addressed mpep. I'm I'm sorry. I I didn't hear counsel woman Brooks's vote I thought you did Why We haven't addressed mpep Okay So there is a way to move forward on mpep, but there's also let's explain that So I think there's been three alternatives that've been discussed. Um, two probably functionally pretty similar One is is to reallocate the mpep funding for the beach festival based on the request we got Another alternative was just to cut the mpep funding and then fund the beach festival Pursuant to the strategy I outlined earlier in the presentation And then there's been a third option, which is to continue the membership in mpep Okay, so that is something we're looking for so In one sense we could get mpep no matter what but the funding that's in this particular Bit that we're trying to consider We're going to cut that way to fund the mpep and put it in the beach festival. I'm going to make a motion. Okay, go Motion to have city staff reallocate $5,000 from community television and other sources to support beach festival As we identify the staff report Okay Sam just a clarification of the motion ed you said $5,000 from the community television Not that there was only To fund the $5,000 for the beach festival partial partially from community television and other sources They identified two sources on the slide. Oh, yeah. Yeah. Okay. Okay. All right. Yeah, thank you The beach festival of which you said two was coming from community television and yes, three from something else Yeah, okay. Thank you for that. I'll second that motion as well. Okay all those So all those in favor Okay, I think that concludes everything at this point. We have a little bit more data coming back. We took no action on ender. Yeah The other things that we're looking for direction on before staff would be ready to present a resolution to adopt The budget is is the 22 a in early childhood youth to to funding So council may wish to discuss that further the question I think fundamentally it also is is do we want to have another budget hearing at this point? I think that's the remaining item that we're looking for direction on So we can continue this to another budget hearing or we can focus on that this evening We decided everything else other than that everything else for the budget you have direction on We had direction on everything else if there are other outstanding questions or council comments So you want to have more information? We're happy to do that and bring it back So in regards to the so the 22,000 how close are we to Where are we with the community grants rfp Going to rest on So we've received Some responses for the rfp. We need to I need to schedule a review with Mayor veteran and council member Peterson to kind of go over the the the applicants and then we can move forward with that at that point So at this time, I'd like to make a motion then regarding the 22,000 if um And Help me with this city manager Um, the I may I interject something before Well, may I make my motion first and then if you had questions about it? Well, I just I feel like I need to disclose because I I anticipate where this is going um and so My wife works for one of the pro cab which receives $1400 out of the community programs funding um I've been advised by the city attorney that I should not participate in any discussions of the community programs funding I'm unclear as to whether This dedicated and the motion you're about to make is a part of The community programs funding or is a separate item from the community programs funding? And so with that I think it would be prudent For me not to participate in this discussion and vote unless the council wishes to um segregate the the community action board grant of $1464 from The rest of the social services funding then I can participate. So I just feel I need to do I don't think you're involved in this and it's the same matter can correct me But we're only dealing with nine funds that are eligible for this money Which are youth funds and cab's not one of those nine Well, I yeah, thank you for that ed. I appreciate that. Um, and I only but it's um In our budget presentation. It's all under community-based social service providers And that's why I I brought that up because it was kind of unclear to me Whether we not segregated the tot out of the community grants and it's its own fund now. I mean You helped me with that because what sam's addressing is a community grant program which The youth program tot no longer contributes towards that At all in my but there but I hear what council members are saying. I'm glad you're bringing it up because it's it's Well, I just felt I mean I felt an obligation that I needed at least bring it up And if there can be some Clarification I know the city attorneys are not here But if there could be some agreement that this funding is a separate and impart as it is And then then I'm all in that's my understanding it seems separate to me My motion may complicate things. Oh gosh Because it depends on the outcome of the The study so my motion tonight was going to say let's wait and see What the study what the outcome of the study is which I would anticipate would include youth early education and youth programs Even though they are two separate things the community grants and youth programs that I would anticipate that the study itself will be inclusive of both So I can that's I can understand where council member story comes from However, I only imagine that when we get there when we we get to that point in time in Deciphering what we're going to do with that information is maybe when council member story would have to recuse himself Well, do we need a motion just to say can we delay? Just allocate his money Second part of my motion Is to add that That at this time though that we do put a set aside of $2,500 for the child care center Um And if we want to call it a start of fun Yeah, I mean it's a grant program if a business came to us. I don't know what that Would look like but somebody applied to start a child care They would be able to access that funds and the rest of the money we carry over until we decide correct Okay, sir second Did you second? Okay, there's a second. Okay Any discussion? Could I just have clarification about where this $2,500 is coming from the t.o.t That dedicated children's fund of so you could vote on this 22,000 All right, thank you I think some of the confusion is that we've moved some of the children's over That was the plan It's its own entity I would probably look at it as one program with two funding sources. Okay, that's where she would do the Yeah, and we just sort of ruined it by moving everything over As far as voting because we only are allowed to give Money from the t.o.t or from the t.o.t fund of youth programs. It doesn't bring in the other There would be no conflict. I would think of with the other for this particular discussion Intuitively that makes sense to me, right They are kind of interrelated though some of the same programs are in both And they are they I think you're both correct in the sense that yes, there is a We have a fund for them But they also are presented on this page and it was an effort frankly to be more transparent to sort of summarize everything we're doing I think probably what makes sense is to work with councilmember story and the city attorney to figure out exactly Where this conflict ends? Well, right? Maybe and I would just maybe you could ask the city attorney to look into it a little bit deeper and Give his opinion Okay, and I think until I get it. I'm just I'm going to recuse myself at least from the vote I don't think you my vote is going to make a difference anyway Okay, any comments from the audience on this Seeing none come back all those in favor. All right, okay And I abstain and you abstain. Thank you very much But I did want to just also remind the council on Um The other solution to this is to segregate the community action board funding From all the rest of the activity and that way I just want and we don't you don't necessarily need to do that tonight We can maybe wait for the city attorney's opinion But that would be another resolution. So bring us back an opinion and I'm sure we can all agree on that Thank you Maybe we can do that as a policy discussion because there may be other people on this like your cap For instance, I mean we vote on different things that sometimes make conflict with this fund Yeah, you don't have a conflict, but there might be other people that do have a conflict depending on what they Yeah You said we could put that off You don't have to make a decision at this stage at this point. It's it's the funding is restricted It's restricted tax revenue. So it'll sit in the fund and accumulate through this fiscal year until you make a decision about We can have a study decision on this Okay, any more items so we need a motion to adopt So what you would do at this stage would be is if unless there are other research items that we should be looking into I don't believe we have other Budget follow-up things or budget things we need direction on No, just some cleanup stuff I thought we're through through this one So then our recommendation is is everybody's comfortable with that then you make a motion to cancel The two remaining budget hearings and then on either june 13th or june 27th We would come back with the resolution and the budget adoption paperwork We would do kind of a quick recap of you know all the changes that were made And you're getting mep up through another way to fund it, right? Yeah, and bep wasn't cut So at this point it would remain in the council members membership Okay The motion to cancel the june 5th and 13th meeting and come back with a budget presentation that would be the 20th Or I can't tell you the june 5th and 20th 15 20 Oh can't cancel the june the june 5th and 20th budget hearing meetings second Any comments from the audience seeing none all those in favor? I Okay, thus ends our city council meeting. Thank you very much Pretending and there but yes, thank you for yes, that's a major