 Okay. So, when I call your name, if you just indicate your present Sharon here, Christine here, all Bachleman present George here and Austin, Sarah, it is here. We have a quorum. We're joined by Bob parent and Tim Alex. Thank you very much. So the next item on the agenda says subcommittee assignments. But in light of additions and subtractions from the committee. Paul, I wonder if it's okay with you that we wait to talk about subcommittees until we have a more fully reconstituted committee. That makes sense. Okay. Next item on the agenda. Okay. Next item on the agenda is the approval of the minutes. Of the Jones library building committee. Of November 27. Is there a motion to approve the minutes. So moved. There a second. Second. Christine, thank you. Corrections to the minutes. Okay. Then I ask you to indicate your approval. Of the minutes of November 27. Sharon. Yes. Christine. Yes. Paul. Yes. George. Yes. And Austin votes yes. Thank you. Okay. Next is the town manager to report. Just report that the town council has approved the increase in the. Barling authorization for the project and. By more than two thirds vote is required by law. Congratulations. That's great. Thank you very much. Okay. Jennifer is not here. So I don't. Don't know that we have anyone to do the financial update. Unless the town manager wants to do it. I don't have an update for you for the finances. Okay. So we will. We'll skip that item. Next is report from. Colliers. Tim. Thanks, Austin. I'll ask will to share a screen with the schedule. Great. Wonderful. Okay, great. So recently we are going through the, still going through the permitting process and. What we have going forward and coming up next week will be the. Excuse me, the historic commission meeting. And that's going to be on next Monday night. And then we're anticipating one final. Hopefully just one more meeting with them later in the month. This month in January. Okay. We have some other things that we just want to. Clear up and just working with the town. And just making sure we have everything lined up so that. When we do get a contractor on board, we're, we're ready for a building permit. And late. Late winter or early spring. But a lot of activity that we're going, but it's also a kind of a commission process. So. Just as a little refresher, we have to go through and pre-qualify all the general contractors for the project as well as all filed subcontracts. So filed subcontracts or certain contracts that. Are over, estimated to be over a certain dollar threshold for certain categories of work like. Metal windows or. Resilient tile for tile or. We're going through that process. They've submitted their qualifications. We're reviewing those. We're going to have a meeting next week to finalize that list. But for the most part, we have a good turnout in all categories except for one. It's very common, unfortunately, but the elevator trade. You just don't get more than one usually. So when we did go through the first time and issued the request for qualifications, we did get one. I believe we got one, but we had to go back out. Those were due. We're going to be coming up due on the 10th. And we'll see if we get any more. But typically we don't see those come through. And so then we have to go follow the AG's guidance and award it to have the general contractor buy it out as part of their package. But we'll be in touch with the big unit with the AG's office and kind of go through and follow those steps as required. But all the other trades and even the GCs, we got a good number of good turnout for each. The design team is continuing to work on the construction documents and get them ready for bidding. They did submit their final submission to NBLC and did receive approval on the program and those documents are anticipated. Documents should be ready in the next week or two. And we're anticipating going out to bid on advertising and going out to bid on the 17th of this month. Depending upon how things go with the AG's office, we may need to push that a week or so just to make sure we have, you know, guidance if we need to do something additional for the elevator subcontract of out sub bidders. But we have some flexibility that if we needed to push, we could push the bidding process a week or so. And just all the dates would shift. So right now we're currently showing that the filed sub bids would be due on February 14th and then two weeks later the general contract bids coming in on February 28th. And then anticipating an award in early March. So currently that's what we're sticking with, but we do have some flexibility if we do need to make some minor adjustments. Any questions about schedule or anything that have touched on so far? Yep. Paul. You're muted Paul. If you could just fix the years under move out temp library space. I think a word temporary space is 13124. And then the move into renovated Jones library is 10, 525. Just fix that for future reference. Sure. Thank you. Christine. I was just wondering where we're at on figuring out the temporary library space. I believe there's an RFQ. That was issued and is due tomorrow, I believe. All right. And then Paul roughly how long does it take to make a selection? We, I think we've allowed two or three weeks. I think we put on here the 31st. Right. Okay. Okay. Christine, is that okay? I was just wondering, and who like makes that final decision? Does that come to us or is it Paul or. The town manager makes up a course in consultation with the library director. Okay. Great. Thanks. Tim, just for. Can you just. Remind me what general contractor mobilization involves. Well, typically there is. Getting started on the site, but there's certain. A lot of paperwork really it's not physical mobilization, but a lot of paperwork. They developed their schedule values. They issue their letters of intent to all the minority and women owned business enterprises that were required to try and meet those goals. What they will be doing before that is meeting with the building official and making sure that they have their permit on the site. And then they will be able to do that. And then they will be able to get started with maybe some. Erosion controls and some of those types of. On-site activities, but pretty lightweight. And before really. Getting equipment there and, and. Doing any demolition. In this particular project. Really what the first activity on site would be. Is very interior abatement. So, you know, we might be able to kind of. Make their paperwork and information together while. The first phase of really getting the abatement done is underway. Right. You just lost me at the, the, the, the end. So in terms of being in the building or beginning to work on the site. Does that happen after the end of the mobilization or while it's also going on? Well, we would be doing it as, as we're going on. But we would be doing it as a, as we're going on. As we're going on. Certainly there are certain requirements that an abatement contractor has to file a 10 day notification and get some other licenses and. And things set up before they can actually begin work. So it wouldn't be. You know, it's not going to be on the first day of the contract or probably be about two weeks period before they can really. Get their mobilization where they are ready to. Begin work. Any other questions about the schedule. Yeah. Yeah. I just, how is the bid evaluation going to go? Specifically the awarding of it. What group of people get involved in that? Well, we'll have. Basically, this is going to be a pretty straightforward bid. It's a general contractor bid. So. We don't have a lot of ad alternates or deduct alternates that might. Make a difference in who is the ultimate low bidder based on which alternates are accepted. So. What we would do is review the, the bids as they come in and make sure that they've. Submitted properly that their, their forms are signed and. The submission with the, their requirements as far as their. Their bid bonds, their. Certifications of non-collusion, all those different things that they have to submit. Are done and then we would make a recommendation to award to the lowest. Responsible bidder. Just to follow up. So we have to go with the lowest bidder. Is that how this one's going to go? Unless they are somehow deemed to be unresponsive or. Unresponsible or unresponsive. Thank you. And we have a procurement officer who will review all that to make sure they've met all the requirements of the bid. Law. Right. Yeah, it's this is a general contract chapter 149. The procurement process versus 149 a, which is a. Construction manager at risk. It's slightly different in that you can. Put out a. A request for proposals and then evaluate those proposals and choose which contractor you want to work with. So that's a different process. So in this one, we do need to go with the lowest responsible bidder. Thank you for explaining that. Okay. Any other questions about the schedule? All right, Tim, what else you got for us? Well, as I mentioned, the bid documents are continuing. You know, they did the FAA has done a good job as far as getting those out to the MVLC and then getting approval. But there is a number of things that we need to wrap up. And we're working with. Getting some other issues resolved as far as easements with butters. Where we have. Maybe some encroachments on the property for foundations for retaining walls or. Or those types of issues. We have going through on our end again, just. We're reviewing the documents and finalizing any of the. The language that has to go in the. Specifications, the front end of the specifications. Really to identify the contractor's responsibilities, their role and responsibilities on the project. So finalizing those documents. But again, we're anticipating. Advertising and being documents being available on the 17th. And depending upon what. What happens in the conversations about the easements. I take it that might affect something that would be written into the contract of the general contractor. It could, yes. So we would need to spell out that so that. That if there's any work associated with that or any costs that might be incurred by the general contractor that they're able to evaluate that and put a price towards it, include that within their bid. So if we could conceivably. Go out to bid and add that language or any kind of requirements as part of an agenda. That would go out during the bidding period because the. The general contractors bids aren't. Do until the end of February. So. We, I just want, that's what I was trying to get. We can go out to bid, even if the. All the eyes and T's were not done on the conversations about the easement. Correct. Okay. Any other questions about. Any of that the big construction and documents or the easements. Okay. Tim, do you have. Invoices for us. Yeah, I'll let Will talk to those because he has him, but he's going to share a screen and, and he can talk to the different invoices that are. Up for this month. Thank you. So. Legible, I can't quite get everything on one page. So big enough for everyone to see. I can, I can see anybody can't see it. Looks fine. Thank you. So this is. For the month of November. This is call yours is invoice. Same value as months prior. No changes. Tour billing rate for month of November. Okay. You have one, just one invoice. I have one for collars one for FAA. I can go through both. Why don't we go through both? Yeah. If you, if you go to the next one. So this is FAA is invoice for the month of November. Showing. This is in line with previous months. Bidding and this takes them through the completion of their. Instruction documents, which. Was that MBLC milestone, which they have hit. And next we'll start seeing them billing in the bid phase. In the upcoming months. Okay. And this is $136,250. Correct. Okay. So any questions about the invoices. Okay. Is there a motion to approve the payment of these invoices? So moved. Thank you. Is there a second? I'll second. Great. Thank you so much. Okay. If no other questions, then indicate your approval of. A payment of these invoices Sharon. Yes. Christine. Yes. Paul. Yes. George. Yes. Jennifer. And Austin says, yes. Okay. Anything else from colliers. No, I don't have anything else Austin. All right. Thank you. If you take down the screen show, that would be great. So I'm going to, if it's okay with you all, since Jennifer has arrived, I'm going to ask Jennifer. If she could provide anything by way of a financial update on the project. Jennifer, how are you? I'm good. How are you? Nice to see you. Nice to see you. I don't have anything at this point. No. Okay. Thank you. Oh. Subcommittee reports. Christine on behalf of the design subcommittee. I have nothing to report. No, I do have a question, Sharon. Did you want to go ahead? Yeah. So I added that basically so that I can, I can update y'all. I just wanted to highlight a little bit more about, you know, what Tim had talked about and, and all of the stuff that's been happening kind of behind the scenes. You know, we've, the staff and I have been working with the architects on, on these, you know, types of important details, like the location of the it and the wiring and, and all of that. The locations for art, you know, our fine arts collection, which walls and all of that kind of a thing. The chandelier that we have in special collections, that's going to be replaced where it was hung originally in the Goodwin room, which is awesome. And signage, you know, staff have been talking about. Wayfinding signage donor recognition signage, that kind of a thing. And so all of that is going on a B CVS approached me yesterday or the day before to say that they're interested in collaborating with us on the landscaping. You know, once we get to that point. So I, you know, I thought that was really lovely of them. You know, they didn't want the library to have a beautiful backyard and then all of a sudden for it just to kind of like stop and, and whatever. So I don't know what kind of form that's going to take, but I just wanted you all to know that they're excited about it. They're excited about the project and, and with work, working with our landscaping team. And the other thing I just wanted to let you all know that. Wow, it's like it's going to happen. And so staff are, you know, really, really excited and, and, and nervous in a really good way. And so we're excited, staff are excited to find out, you know, the interim locations. And I just wanted to briefly talk about the kinds of things they have to think about it. It's not as simple as just, you know, packing up a couple of boxes and putting it into a pickup truck and then putting it into a, whatever the interim location will be. We're going to close on January 24th. This will just be the Jones library. It will close to the public staff will come in. And this will be our, our beginning of shredding and throwing things away that we know we're not going to need. We do not want to store things that we're not going to need in two years. So, so that's, that's exciting. But if we're going to be packing in the month of February, moving in March and all of these are like issues. You know, these are guesses at this point unpacking in April, reopening in May. We also have to think about all of the staffing schedules. Staff will be, you know, throughout the town and maybe even other towns, the branches, you know, we'll be increasing the open hours at the branches. We'll have to be looking at the services that we provide, whether it's circulation holds pickup. The computers, both the staff computers and the public computers programming where that kind of where those services will take place, special collections, that's its own kind of exciting beast, you know, how we, how we pack that and handle that and where we're going to store all of that. The collection, we know we're not going to be able to fit it all wherever our interim spaces are. So there's, there's going to have to be some kind of sharing of some of our, our books, but whatever is stored, that will have to be updated in the, in the patron catalog so that everybody knows where these items are. You've got the art gallery. So, you know, there's a possibility of wherever our interim locations are that maybe we'll be able to host exhibits there. Not sure ESL. This is a really important piece of services that we provide and, and that has to remain downtown. And so we've been connecting with the rec department and the senior center to see if we can continue our, we have an ESL program for seniors. And, and we would love, we would love to, for that to happen at the bang. So we're working on that. And then while all of that is happening, we need to keep the public informed. So as, as information comes in, I just want to, you know, try and reassure you all as well as the public that the minute we find things out that are, that are certain we will absolutely broadcast it on, on every social media website possibility to keep people informed because I think these next few months, they're going to move my leg lightning and, and be patient with us and certainly ask questions. But right now we don't, we don't know a lot. So I, that's what I wanted to say. Thank you for the opportunity. Right. So any questions about what Sharon has just said, do you know any more than about CVS is interested in collaborating? Does that mean they just want to be able to compliment whatever we do? Or is there something beyond that that you might have been referencing? We didn't get into it. They just said, you know, they, yes, they want, they want it to, to compliment and I, yeah. So we'll just stop there. Great. Okay. The chair of the outreach committee no longer is on our committee. So I don't think we have a report from outreach. So we'll leave that as it is. Correspondence. I don't believe I have received or no of any correspondence to which we need to be responding. Topics not anticipated. None that I know of. The next item is public comment. We have nine attendees to thank you all for coming. If any of the attendees wish to make a comment, if they would raise their virtual hand. That would be great. Okay. I see no, no hands, no public comment. So again, I want to thank you all and say. Obviously how exciting it is that we are. We are where we are. This is an important. Obviously moment, which we've all been targeting when the. Construction documents are done, the bid documents are done, the bids begin to come in and it's really great to have gotten to this point and really excited about what comes. What comes next. And the town will be going through a process, right? Paul to figure out about additional members to our committee. Yeah, so I think the trustees and the council have to. Technically recommend a member to represent them. Then the town manager has to make the appointment. So. I think the trustees have already done that in the council will do that on Monday. Perfect. Okay. Thank you all. Happy new year to everybody. We're adjourned. Oh, Chris. I'm sorry. Christine, we're giving me. I was just wondering when is our next meeting? Has that been set or. Sharon. No. No, it hasn't been set yet. Okay. Thank you. Thank you. All right. Bye everybody. Thank you. Bye bye.