 to order this October 4th meeting of the Capital Planning Commission before we actually begin I want to announce that the meeting is being cable cast live on charter communications cable TV channel 8 and AT&T Uverse channel 99 it's being recorded and will be replayed next Monday and Friday at 1 p.m. on charter channel 71 and Comcast channel 25 meetings can also be viewed on the city's website at www.cityofcapitola.org technician tonight is Lynn Dutton and with that let's have a roll call please Jackie thank you Commissioner Ed Newman here Commissioner Linda Smith here Commissioner TJ Welch here Commissioner Susan Westman here Chairperson Sam Story here next will you join me in the pledge of allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all next on the agenda is oral communications will begin with any additions and deletions to the agenda the staff wish to no changes commissioners any changes hearing none next we'll move the public comment this is opportunity for members of the public to address the Commission on items that are not on tonight's agenda agenda excuse me does anyone want to speak in public comment seeing none next we'll come to Commission comments Commissioners I don't have anything other than I did notice that our last meeting and then last night AT&T Uverse was not showing our meetings or the candidates for last night so I'm not sure who looks into that if I can speak with our IT okay yeah well thanks TJ for mentioning that any other Commission comments I just wanted to thank Jackie for having worked with us she's going to be leaving us and moving to a new position within the city of Capitola and I've appreciated what a great job she's done with the minutes and it's not an easy thing to do so we'll miss you yeah well yes thank you Jackie but congratulations on your new position will this be your last meeting then possibly okay any other Commission comments next one about the staff comments okay thank you I have a few comments I also wanted to extend my thanks to Jackie and with her dedication to the Planning Commission and these meetings and what a great job she's done so Jackie and now moving into the development service tech position so she'll still be at City Hall and we look forward to having her in that capacity I also wanted to announce that today we launched a bike share survey and it's on the city website so you can go to the city website and take that survey and I also sent out an email that I'd love for all of you to forward on to your closest friends and neighbors a quick update on 4960 Capitola Road that project we've been asking for updates there is going to be a final inspection next week and then following that there'll be a report put together for the courts to review and then the other news is that at 210 central this is a application that was continued to our next Planning Commission meeting they have let me know that the story polls will be installed on October 26 once I have confirmation that those are installed I will send out an email and let you know as a reminder but that's the Friday before the meeting so hopefully they are installed for that weekend they can go up and take a look and what was that address again 210 central thank you and that's all I have thank you thank you Katie the next is on our agenda is approval of the minutes do commissioners wish to make any changes to the minutes of September 6 2018 or make a motion to approve I would move approval as drafted their second I'll second the motion in the second hearing no further discussion I'll call for the vote all in favor any opposed motion passes unanimously next we'll move to the consent calendar this is an there's only one item on the consent calendar tonight it'll be handled without the extensive discussion on a vote unless somebody wishes to pull it the members of the public wish to pull the consent item seeing none commissioners everybody's good so is there a motion to approve the consent calendar I'll make a motion to approve the consent calendar is there a second oh second the motion and a second and I just want to announce I will recuse myself since this project this address is within my conflict proximity so with that I'll call for the vote all in favor any opposed so the motion passes is 4-0 with one recusal then we'll move to the public hearings for this evening the first item is 211 Monterey Avenue this is an application for a fence height exception beyond the 42-inch maximum front yard fence height permitted we'll begin with a staff report good evening commissioners chairperson story the applicant is requesting approval of fence exceptions to permit a 4-foot high section of fence a 5-foot 6-inch gate and an 8-foot trellis above the gate on the southern most edge of the front of the property the existing residence is a duplex located in Capitola village the property is surrounded by mixed-use residential and commercial lots and fronts of busy sidewalk on March 22nd 2018 the city council recommended staff approve a fence permit allowing a 42-inch high fence to be built within 33 inches of the front of the home the applicant has subsequently constructed a fence meeting those requirements along the front 25 feet of the property the applicant is proposing to extend the current fence and add a gate and trellis due to a change in street elevation the applicant is requesting a height exception to build the remaining portion of fence four feet high so it will align with the existing fence the applicant is also seeking height exception exceptions for the entry features which include a 5-foot 6-inch gate with an 8-foot trellis Capitola municipal code limits fences between the property line and the front line of the principal building to a maximum height of 42 inches the applicant is requesting the fence exception so that the entire length of fence aligns creating continuity the owner did not want to decrease the height of the fence on the north side of the property due to past privacy issues related to being located on a major pedestrian thoroughfare there are no standards for a fence height exception within the code the proposed fence however is consistent with the central village design guideline that the front yard should be landscaped and create a sense of entry to the unit and or units also note is that when the city council reviewed the fence in March height was discussed and they encouraged the applicant to apply for a fence height exception through planning Commission's review staff recommends the planning Commission approved project 18-0411 based on the conditions and findings for approval thank you are there questions on the staff report if not I'll open it up to the public anyone here to speak to the Commission on this project seeing none I'll bring it back for discussion among the Commissioners and possible action I'm fine I'm looking at my commissioner down there it's not a variance no it's not a variance is there's some reason why the applicant is here oh you just don't have anything to say no it's all right I'm actually fine for and move approval I would second approval I heard was there a motion I made a motion to you I'm sorry I missed that TJ so there's a motion and a second any further discussion hearing none I'll call for a vote all in favor I any oppose the motion passes unanimously congratulations which brings us to the next item which is 5b and this is for a Park Avenue sidewalk improvements this is a coastal development permit for sidewalk improvements on Park Avenue in the R1 single-family residential zoning district the improvements include a new sidewalk on the north side of Park Avenue extending from McCormick Avenue to Wesley Street and a crosswalk at Cabrillo Street to connect the new sidewalk on the north side to the existing sidewalk on the south side of Park Avenues so can we have a staff report please yes sir thank you Chairman story so tonight the City of Capitola is applying for a coastal development permit for sidewalk improvements along Park Avenue the improvements include a new sidewalk on the north side of Park Avenue extending from McCormick Avenue to Wesley Street and then a new crosswalk at Cabrillo Street to connect the new sidewalk on the north side to the existing sidewalk on the south side of Park Avenue I'm gonna zoom in here on these six sections because it's it's so pulled back for the other view that it's kind of hard to see so I'm just give me a second and I'll go through them section one is the McCormick Avenue Park Avenue intersection that is in Street View and we have between McCormick Avenue and Washburn Avenue Street View Washburn Avenue Park Avenue intersection and I think the interesting thing for me on this is just looking at the elevation difference and kind of what's going to be involved with the sidewalk improvements along each one of these little sections the apartment driveway Park Avenue intersection the Wesley Street Park Avenue intersection and then the Cabrillo Street Park Avenue intersection and this is the end where the the crosswalk would be right here in the foreground crossing over right there this is an existing cross section of Park Avenue showing the car lanes bike lanes along Park Avenue the adjacent area on the north side of Park Avenue the driveways planting areas and utilities and the area on the south side of Park Avenue with planting and parking areas and then this is the proposed cross section of Park Avenue with car lanes bike lanes in the middle curb gutter sidewalk and driveways on the north side and the existing planting and parking areas on the south side on the right just so you guys know what the blue and hatched areas are part of the Park Avenue sidewalk project work will occur on private property because several of the existing driveways will need minor grading to meet the new grade of the sidewalk these areas are indicated on the plans as the hatched and blue areas that you see here and city staff is coordinating with this work with the affected property owners just so I know we didn't receive any public comment on this from any of those affected property owners and then I just want to give you a little backstory on this just because I personally am very interested in CIP projects the Park Avenue sidewalk improvement project has been in the capital improvement program since 2000 a small portion of it from Monterey Avenue to McCormick Avenue was built in 2002 the current project limits were firmly established in 2012 and the project was partially funded at that time then additional funding was identified in 2017 and the project design was moved forward into final design phase and then the last piece of funding was approved by the Santa Cruz Regional Transportation Commission in the form of a transportation development act allocation in September 2018 and here we are the proposed sidewalk and crosswalk will create a safer means for the public to access the coast and recreational opportunities in Capitola Village and New Brighton State Beach consistent with the purpose of the local coastal plan the proposed project complies with the required findings of a coastal development permit so staff recommends that the Planning Commission approve application 180494 based on the conditions and findings for approval and I also want to point out that a public works project manager Kailash Mazumdar is here and he's available to answer any questions related to this project any questions I guess you answered the question I was having trouble finding what coastal policies were involved in this application but I guess they're positive ones it only improves that coastal policies it doesn't there's no conflict and no right if you read through the findings I kind of elaborated a lot in there about about how it meets the their required findings and sort of exceeds that it really works extra towards all those goals so any other questions just one comment if you go back to the the graphic the dark hatch lines that you've got in each of the intersections those just denote a regular pedestrian crossing right there's correct will they be painted will they be painted with stripes on them good evening commissioners thanks for having me so I'm here to help explain any questions you guys have about the Park Avenue project I wanted to just add to the commentary that Matt provided that we did have a public workshop on May 17th that was pretty well attended we had a lot of feedback from the residents and our method of kind of going forward with this project was to show them what the plans were and I guess as you would assume all the most of the residents that have some type of blue hatching on their property we're interested to understand what that might be so we've been working with them to understand what what they need for with the entry to try to provide a safe path of travel as they can because for those residents that live on Park Avenue they have to pull in and out pretty fast along that street so we've worked with them to try to make sure their approaches are as wide as possible so that they don't have to come to such a slow you know stop on Park Avenue to get into their homes and then the what else have we we were at 90% design right now and some the plan is to send back out the drawings to each one of the residents to provide to get final feedback before we get to final design and then go out to bid hopefully this this winter and with everything goes great we'll be able to go into construction next spring or summer one other question is there any plan to do an active lighted crossing where we actually cross over Park Avenue yes yes so that was part of the requirement or one of the recommendations from the RTC was that we make sure that that's an audible crossing because you don't want you know as it is now it's going to be audible and lighted so that both both you know if people have either seeing your visual impairments that they understand where where it is and making it lighted then allows them to be more well seen and we selected that location as opposed to going off of Wesley because of the proximity to that community in the way all the little roads feed into that I think you'll get we'll get more use at that crossing and so we had originally thought to have it at Wesley but after further review moved it to Cabrillo and also the site distance was a little bit better there because you're coming up the hill and we wanted it to be as safe as possible and when I say lighted I'm I'm referring to the one that I believe it's 42nd and Capitola Road where you've got the sign lights up and the I'm more worried about cars seeing it yes yes no that's that's the goal is to have that thank you yeah before you go I wanted to you know on the cross section there I couldn't quite tell but the bike lane will maintain its current width now right and won't be diminished in no the only so what we you know in order to to accommodate this there is actually a fair amount of room we're reducing the two lanes of travel by half a foot in both directions so minimal effect on traffic hopefully maybe some slowing but probably you know nothing to be that would be a good to hang your hat on but yeah and then the bike lane width should should remain and then adding the sidewalk frontage because a lot of the properties have developed or landscaped all the way into you know beyond maybe their property line but from talking to almost all of the residents everyone seems to see sees this as an improvement to the to their you know frontage and I think it'll get hopefully get really good use thank you any other questions on the staff report if not I think I'll open up to any members of the public that would like to address the Commission on this item but the sidewalk on Park Avenue come okay you can come up to the podium yeah please come up to the microphone is so that yeah everyone can hear you and my name is Neil Johnson I live at 308 Park Avenue and I have talked with you before about our approach in my neighbor's approach Jeff and Colleen Stobes home and it was going to be a little bit more difficult because of the slope and I just wonder what you came up with or is anything yeah it's recorded so we got to get you so to answer your question the process we're at now we're at 90% design so I just received that this last week so my plan is to then send out the drawings to each resident of their front their frontage to get any feedback final feedback on that make any site visits if we need to review what the plans are and then go out to have 100% design before we go out to bid so you I should be mailing that out this next week and then after that I'm you know free to come by and take a look closer look at how it affects your front of your property right now as we are we're all approaching our driveways are gravel and we understand that they were gravel because of coastal commission for percolation I don't know if that still stands but the other concern we have is that if the sidewalk is going to go in we feel like we probably should develop our driveway you know I don't want to sidewalk to be there and then come down onto the gravel so we were hoping that if the contractor was there and they were doing this cement work that maybe there was we could do business with them and work with them okay maybe you can respond to that question thanks for your question so I did look into that after our public meeting and I did not find any information that confirm that you need to maintain a gravel driveway it is our plan to let all the residents know that they can work with the contractor once they've been awarded the contract to extend the work if they want to do more work on their frontage so either paving their site their driveway or if they want to use asphalt you know that'll be up to them to work out that independently with the contractor that won't be done through the city but unless there is you know unless there's any other information on this I believe that there's no need to maintain a gravel driveway what and would the residents be able to just get an over count of permit if they wanted to improve their driveways right we would we would issue the encroachment permit to do the work but I had no feet right okay okay that's the plan I did have one of the question you you're going to send out the final plans to the residents what if they had some objections or wanted to didn't agree what would be the considered process at that point so what we've done so far is because we did we did do that at the first meeting in May and there were some modifications that we we had a number of the residents asked that we meet with them at their property to review the plans and we did that and for the most part we were able to identify what their concerns were for the most part it was again having as wide an approach as possible just so that the angle of entry and exit wasn't too steep and and so I'll plan to do the same with this once we have the 90% drawings sent out any feedback that we get we'll work with the engineering team to incorporate that so as of yet we haven't had anything that it's contrary to what our design plans are but mostly just slight modifications to the width of approaches or or understanding where the you know if they have a retaining wall how that'll be affected okay you're pretty confident then that you'll be able to work out every all the little details with them yeah I hope I haven't yeah so far everything's worked out pretty well and I think I've almost spoken with probably 80% of the residents and then a lot of them have talked to their neighbors and relayed their information to to us so I feel like we have we've been given as much feedback as needed and and really there's only about a dozen residents that have actual encroachment into their property to conform to the sidewalk and and all of them have had their voices expressed to us and we've been able to incorporate their comments okay thank you any other questions or okay with that I'll close the microphone up front I'll bring it back for a commission discussion and action I just want to mention that I live within that 500 feet but in past actions over this this doesn't really it's not a I guess concern so I don't know if we have to I think Sam you probably be in the same boat right you within this same 500 foot but in these type of projects that are these city type projects I don't know that that's a if you're more comfortable you could just recuse yourself yeah I don't think that's a problem yeah can you we were you able to determine whether or not TJ and I live within that 500 foot zone from I'm I know I do I mean I know in the past I spoke to attorney on these city type projects it's not really a conflict of interest but we have enough people here tonight I think if I recuse myself it's not going to be a problem and share a person's story should also recuse yeah looks like if you move a circle up so any other discussions so with that I'll entertain a motion I'll make a motion to approve the coastal permit for this project is there a second I'll second it motion and a second all in favor so the motion passes unanimously with two recusals thank you thank you yeah this project has been a long time coming and so I'm very pleased 18 years and complaining that we were not getting this project done yep next we'll go to the director's report I did want to provide you with an update on your question regarding animate signs people holding signs I've been working with the attorney's office and we're not quite there with the with the answer for you we're looking at animated signs possibly looking at the definition of animated signs there are moving signs and whether or not we can hold we can regulate the people holding signs under the animated signs standards so we continue to look at it we've been emailing back and forth but I don't feel a hundred percent confident in the answer yet so I'll be at the next planning commission updating you again on whether or not we can utilize that standard and whether or not we did utilize that standard because if we can utilize it we'll be planning on sending out letters so thank you Commission communications why assume there's nothing new on Sears or orchard supply no for no updates on orchard supply and Sears project has not changed at this point they in recent conversations with them we they let me know that they're still working on their stormwater and also on the environmental cleanup so it were two weeks away well three weeks away from the appeal so we'll see if we have any very last-minute submittals but other than that no modification anything else with that I'll adjourn this meeting thank you everyone November 1st November 1st