 So we'll go ahead and get started. All of them need to order. And, um, there's not any public comments. Wait, so you can check. Okay. And the next item, uh, triple minutes. Anyone wants to make a motion to go through? I'd like to go through. Any seconds? My second. Okay. And, all in favor? All right. That passes. Next up, we're going to go through the reports and information items. You can show them. Oh. I've got those. Thanks, Juicy. Yeah. I'm sure she got it. You have an order of the jambles and the rest. Oh, I went off the order one. Oh, yeah. Because this was the new one that was redone. Yeah. Thanks, Juicy. Let me get the right one. I was thinking of myself. I know the order rearranged. Yeah. That makes more sense now. There you go. Please. Sorry, y'all. We're going to back up a little bit, uh, as you all can tell, right? It's doing a slightly different order of our agenda. Um, so it looks like everyone's present, Tracy. I'm sure if you got that down, approve the minutes. Uh, public invite to be heard. No comments. So now we're moving on to new business direct, sorry, director's report and other reports at the end. There are three new business agenda items I put on here. I don't think any of them are going to take a lot of time. The first one is updating the bylaws. And the first question I had Jeff was, do you know, is there any guidance from the city on the process of what that looks like? Generally, uh, wouldn't have done this with other boards. Or give us comments on anything that they may want to have us revisit or to look at. And then after that, we send it to legal and they made their comments and then we present it back to the board. Right. Thanks. Right. So thanks, Tracy, for sending me a copy of the most recent bylaws, uh, the 2016 ones. It took a brief look. I didn't bring anything to this meeting because I wanted to make sure I understood the process first. Um, it looks like there's just a few updates really that need to be done. So I, what I'll do is I will. Email everyone the current copy of the bylaws and then next meeting I'll come in with a few changes. Uh, myself, what I see that needs to be done and I'll ask you, it's all right. Have been Rihanna. Um, Mark, if you will also want to make any comments that you see, bring those to next week's meeting and then we can just spend a little time in the meeting, uh, making sure we're all the same page going over those next month's meeting. Okay. Do you know there's, there were copies of the bylaw sent to the other faculty today? There was. Oh, no, there was not. The bylaws were sent to everybody. Yeah. Oh, okay. So that will take each step. Awesome. Okay. Perfect. Let's continue on the next meeting if we can all come with any, uh, suggested edits. Um, we'll just combine those, give them to Jeff next month's meeting. Does that work for everyone? Is the next steps on that? Okay. The other option would be to, to work with the Google Docs, but I know that can get a little. Yeah, you can't really do that. Yeah. Okay. Perfect. Okay. So then we'll just bring them all, bring any edits to next week. Okay. As you all can tell, I've had a great line that day. I'm getting things out of order, but I know we all have. I'm assuming we all have. Um, okay. So next agenda item that I was hoping to talk about. Um, I was hoping to review the board's core functions and I really pulled this from the city website directly. Um, and I'll pass this around. This is just a print off of that page. And I thought this would be a good time to do so because I'm switching over to take the chair position. And we've also really been focused on the feasibility study and next steps with that. And that's feasibility study is finally wrapped. We're waiting for information from the city. Um, so the city shares, the city website says that there are five primary functions. I wanted to prepare a long range plan for library services to review the library's annual budget requests. Uh, consider a policy matters pertaining to the public library and make recommendations to the city council. Advice city councils to the expenditure of funds or securities device are given to the board for library purposes. That one does not necessarily pertain right now and prepare an annual written report to the city council. Um, so the two that really stood out to me, um, were the budget one as well as the annual report. And I know pre COVID, um, we were doing that. And so I thought it would be a good time to pick that back up. Um, and also with budget requests coming up for that process starting, I'm assuming that we're going to want to give advice to the city, um, hopefully in support of the budget request been forth by the library. And so I guess I'm interested. Mark, if you have any information or knowledge surrounding how we've done in reports in the past, and then, um, Jeff, I'd also be interested if you're Susie, if you'll have examples of how other boards are communicating to the city council. That's been a part that I'm somewhat unsure of. I believe that we can send, um, information or advice through our staff liaison, which I believe can be done, um, or directly through me to the city, but I wasn't sure if other boards were approaching that differently. They do it both those ways in there are times where they make motions and the council liaison carries that forward for them. I think the, and Susie, please jump in. When getting the information to all the council members, and I think what we do is send it to the clerk. The clerk would make it available and then everybody, all the council members have the opportunity to see the same thing. And then in this case Susie could re-emphasize some of those things. Yeah, I think he, with the museum board, um, because I haven't served on Parkinson's Red or, um, the Gulf, um, kind of, because other city, city boards, um, you know, use council. I, I'm on that, but that's, it's, it's structures totally different. And JLA doesn't have a funding mechanism. Um, but the library, or the museum board, sorry, I want to think pre-COVID when we got together, there was more of an active engagement as far as looking at the, the budget and our groupie request or making comment. I've not seen it lately with this board. And I think, you know, we're just kind of shifting out of COVID and into regular realm. So I'm hoping that as we move forward that, you know, we'll have more of a voice. I think this group is kind of ahead of what I've seen so far as far as being really, um, active and, and attentive to, to budget and needs. So, um, historically, um, our board has tried to do it several different ways with the city. And, uh, originally when I first got on here, uh, the only thing that happened was that the, the library staff prepared a report. Uh, they presented it to the advisory board and the advisory board was okay with it. They sent it on to the city council, staff and council. And, and that was in council's packet of information to review it that they chose to review it. Um, somewhere along that continuum, it was felt that there wasn't enough punch in the way that the message was being delivered to council because we weren't seeing any of the benefits of a lot of the initiatives that the library had going on, um, reflected back in how the library was treated by the city. This is probably the beginning of this whole ability issue. And so as an alternative to that, um, we tried two different things. We tried, uh, uh, physical presentations taking, taking time on the agenda for council. And, uh, one of us would go and talk and we would have a series of slides and talk about all the good things that the library was doing to, to try and drive home that message. Uh, sometimes that worked. Sometimes it was just buried in, uh, the wash of information that was presented to council that you'd spent the most time on. And then another approach was to actually invite council for a pre-meeting of the library to hear, hear some of the grievances and opportunities that, um, were in front of the library to present that personally to staff and setting outside of the council meeting where we'd get more attention on that. And I think that did work a little better because there were, uh, issues with, uh, audio visual equipment and, uh, wiring and some things like that that I think the city moved on and found monies and staff time to address. And then, um, unfortunately when COVID hit, then a lot of that stuff went away and, you know, with the remote meetings and the, um, the tech, the challenges of just managing the city in a remote fashion. A lot of that stuff just fell apart. A lot of the tasks that this group was responsible for. I would also want to jump in, along with the list of things that the, uh, boarders should focus on. Somehow in all that, we, uh, once this whole initiative with the, um, the city and how it's going to fund and tax the library gets resolved, I think we got a resurrected process in the future because at that point, you'll have an understanding of what your future might look like. And, um, I've always thought it was overly difficult for the library to move forward to get exactly the direction you want to go. And I, and I don't think the library really was involved with that. I just think that was the way it went forward. So, I completely agree. I don't think there's been a strategic plan towards this, this is 2018. Sounds like she's having, Catherine, are you having trouble hearing? Yeah. I was with Mark up until he said we should revisit the process of something. And I noticed when he turned his head, that's when your ear, yeah, this could be angled maybe. Or it could be the speaker's problem. The point I was making, um, Catherine, was that I think the board needs to revisit, and it sounds like the library is in agreement, revisit once all the funding and tax initiatives things have been resolved, at least in terms of where the city thinks the library is, you've got to put together a strategic plan. Because I don't know if we've ever had one while you were on the board, and I don't know whether we ever had one when Cynthia was on the board, but we used to do that. And then we would be able to refer to that in our discussions on the budget and on our discussions with, you know, what message will we communicate to council? Are we on track with the strategic plan? This is what we agreed to do, or are we in line with that? And somehow that whole got lost. So I guess this is kind of like going into a couple of different directions that we need to follow up on. To continue with the strategic plan piece, is there currently a strategic plan, even an older one for the library? Well, the last one I found was written for a period I believe, and I'd have to check on this. I think it went through 2018, and I just don't know, I would guess that the goals and everything that was established during that period, even if they weren't met, I don't know if it's relevant anymore. I haven't really read it thoroughly, but I can't look back on it, you see. But in general, we need one. I mean, that was something I feel like I noticed early on. In the interim, out of the full strategic plan, we can even kind of consider more of an action plan. I mean, it's still sort of the beginning of the year, and maybe an established, which could be sort of something along the lines of the tax initiative. I don't really know how that would work, but it kind of just set some goals for the year. So that the boards in line with that, staff are in line with that. I mean, some of them seem there with that initiative, but a real strategic plan is needed. I think we'll have to ask for budget. So that sounds like something that we need to be considering in how we advise council in terms of budget plans. In terms of... John, what we're talking about an action plan, which would be quicker and easier, how could this group support that? I mean, there's a few ways. I mean, I can speak to how I did in the previous role. I mean, I started by speaking with my leadership team within the library and established some of those and then bringing it to the board and reviewing those and kind of seeing if there are really additions or any other contributions to the board or disagreements. Like, that's a really bad idea. You should take that off. It never happened, but it could. So getting that true value from the board, which is advice on something like that and kind of some input on whether that seems like the right goals and direction. So you're saying that would be staff driven? That's how I've done it before. That doesn't mean that has to be, but that's what I'm familiar with. It could at least get us through this year until we see if we get funding for a full plan. Right. Yeah, I mean, like you say, they're fairly simple. I mean, I think we established maybe three to five overall goals and within there some specifics, right, to help measure those things and actually then at our monthly board meetings I would report on that action plan every month and what did we do to meet any goal within here? Not every one had every aspect, but hopefully something within the month would do that. So it seems to me that once you understand where the city is going on your branch library issue, that would be one of your action items, I would think. But beyond that, there's a whole host of other things that I think we talked about last time that you didn't think were in that overall tax initiative, like a storefront library, like upgrades for the main library, staffing, I would throw in programming, a policy on programming, and those things I would request for, I would request for, would request would be as part of an action plan going forward. So, I'm sorry, it might be good for us to include as part of this conversation the budget update. John and I have had some initial conversations with the library department heads in trying to hear kind of some of what they have in mind and some of the things that John and I and do you have that list or do you want to? Yeah, I've written some of it down to. So, regardless of what happens in November, we still have a goal of still doing a storefront branch, which will be one of the things that we would request. We also want to request that all the programming that is currently funded by the friends be funded by the city. We've talked about the possibility of creating a fifth department within the library which would be outreach and putting more resources to be able to do that rather than just Lillian doing that by herself but being able to do more of a formal process that we would also want to partner with the museum and recreation as a way for our new department to be able to reach out in rather than the library having to send out multiple staff all the time that maybe the museum could at one time send people out as well as recreation to kind of spread the wealth of what all three of us are doing. We really feel that additional temp staff we would like to have funded often when we have staff that are sick or on vacation there is a activity of trying to figure out how to backfill some of that coverage and so we feel like having attempts to do that is important. John has a great idea about rolling shoving that would allow us to do some things in the children's area which would possibly free up the meeting rooms a little bit. We also at least I'm interested in doing some work with lighting in the library. It's way too dark in some places and John has actually started to get some pricing on that as well. Can you remember those are kind of the bigger eyes. Those are some of the big ones that we covered but another one in there is a budget request that I also wanted is a pretty significant increase to our collection budget primarily in the form of digital collections. We're really far behind in what we offer electronically. We pretty much just have living in ebooks and there's so much more content out there and for a city this size we should be offering a lot more and in general the collection budget needs to go up a little bit but part of that is to cover the way we're starting to get collections which is pre-processed so they're shelf ready so we're minimizing the time it takes to get something in and on the shelf right now sometimes it can take way too long because we're more manually preparing those but that has a cost so the collection budget needs to go up in order to cover that cost which isn't significant but the real increase would be in digital collections in my mind. And then we also talked about the strategic plan we did talk about that. Is there a question? I might have missed it if you said but was staffing anything on your list there? Yes Jeff brought it up in the form of outreach so we have Lillian you may have better know she's a solo operation who does way more than any one person can really do and it's really becoming a department in its own right and so we really need resources there also in our temp budget in order to have more flexibility for increased staffing as needed whether it's for absences or we want to better support outreach or be an event we have the capacity to staff that with their budget that right now is a real stretch so those are two of some of the staffing that are right up front. Okay thank you I think I heard parts of that but in general. Sure. What about this is a smaller piece what about professional development? Oh that's on there. To me that's a not a small piece I mean it's just one of many areas but there's just not enough there to truly support professional development at the level that I think it needs to be you know we're not going to set staff to every training and every conference possible but right now no one is going anywhere. Wow You don't send anyone to the ALA conference? I don't think they're seeing one at Cal. Well you will be this year but and part of that was you know the COVID that messed a lot of that stuff up and you know they did some of that virtually and I think some staff land but there's been a little bit of a hiatus from going but I already have staff expressing interest from Cal that's much easier to send people to I can do that within the budget I have at least for a few people but that's one of the best things to do at least on a local level but some of those bigger shows ALA I'm a real advocate of PLA more so for a public library it's it's extremely beneficial and it's only every other year and you get a lot, I feel like you get a lot of value for that and right now I don't know how to send anybody if it were this year but it still happens it's not till 2024 You should have a training budget but offhand I don't want much There it is and I don't offhand remember either but it's just It's not very much though it's 70 employees No I think in the case of like a PLA that's generally out of state I could probably send one person and I just think more than that should go to something like that there's tremendous value in that I'm a big fan of libraries having professional development companies so I'm so happy to hear And then even just for some smaller trainings too they may not have a high price tag or staff involved and then at that level you can really start including a lot of staff where everyone feels like they're getting the benefit of some type of development you know, not just the professional staff Agreed and I would say that maybe as a byproduct of COVID there's so much more that seems to be available virtually and sort of like a la carte around different topics and different aspects of libraries that for very very low cost I would agree that to make that accessible to staff would be there's so much going on in libraries across the country I think that would be a priority to me So I'm just kind of going back to where we started this conversation because I know we're jumping a little bit it sounds like strategic plan is in the budget so Chris will be hearing about that and come back to that later we would like it to be in the yes just to clarify and I am used to running on it June through July year so you're going to have to constantly remind me I think a lot of us at this table we don't do that here but I also really like that idea of an action plan just for this year moving forward that paradigm version you were talking about John is that something that the rest of the board would be interested in and John is that something that you think you could you could bring to us Yeah I would not all second that and I think if you're start for ideas which I don't think you are you know a lot of the things that were put on the table were just items that were identified with these bills like part of the shopping list of deficiencies in these bills just I think it's not to your point that it doesn't have to be an exercise of something that takes months to where we don't have an action plan until like September I mean this could be done pretty quickly I could write it right now myself but I don't want to approach it that way I want I'm a big part of the staff this is your action plan you tell me what your priorities are I will have some the budget is one of the simplest things on there that and we've started that conversation so it's like some of the goals I can come to you with and check it off you know so I think it's I have no issue putting that together even I probably could have some sense of a draft by next month that'd be wonderful Catherine Brianna any comments on that? I agree that would be really helpful I think for putting together a shorter plan too I've seen other organizations do either a year in review or kind of do a past to develop the future kind of a technique to go about it I agree with John was saying about going to staff and getting their priorities as well I think that makes a lot of sense I think it'd be good to see a draft sorry my Google is talking yeah my only other thought I agree on those you friends also but I just wonder if there's going to have to be like a little bit of a choose your own adventure model where because there are some things in flux with regard to like you know how is the library going to be funded and is there going to be a storefront or another branch like obviously something can be done for this year but looking forward there's going to have to be something that encompasses different models for the future and I'm just wondering if the board could be helpful with that or some kind of like a retreat model half day or something like that would give us more time to help in it I think well for some of those in my mind those might fit more in what we get into strategic planning in my mind for action plan like for example something that might be in there is just something along of what kind of programming we're providing and what kind of measurements we're trying to hit for that let's say like we want to just it could be as simple as we want to increase our circulation this year you know so what are we going to do to do that and that's you know it's something that takes staff effort and what are we doing that means what are we doing with our displays what are we doing to get people to check out more items it's very local but it's meaningful because it's library to see the more people use the library the better you know so it may not be a large topic in the sense of buildings but I think some aspect maybe needs to be in there at least as far as you know if that day comes are we clear staff and as a board of what could a storefront library contain what would that look like and that's worth an effort but maybe putting it into an actual plan but I want to give that a little thought because if it gets too big it gets you know you don't want to find yourself where you're just lost I think letting John come back next month with something for from UAlto React 2 and then if he missed the mark then we could maybe talk about the retreat but let's give him a chance to take a look at that and come back with something great alright I thought you could have it because of my nine but you need a whole month made us out to be easy and then just circling back to the other core functions we discussed to me the most pressing is really to make sure that we communicate our support of these budget needs to council and so I'm just curious and this could be the director's report but can you just remind us both of y'all of the timing of the budget process yep the CIP the capital projects kicked off last week we have until the end of April to submit those the budget will kick off mid to late April and we'll have until the end of May usually to make our requests my suggestion would be that no later than May that you either send a letter or talk it public and invite it to be heard because once the system gets shut down and those that are working on the budget in fact I've had other liaisons on another board say that council really doesn't get lots say until later in the process so sooner you can start planning those seeds with council which then gives council the opportunity to direct the budget staff I think you're probably better off if you wait until July or August I think to wait for the 24 budget I would echo that because we've been playing both ways on that bill there's been attempts to get in early in the conversations but well that's too early talk to us later and then when we try to address it later that's too late it's already baked that we can't make the change and then you make the appeal to council and it's already in that deal so whatever guidance the city could offer this rule in that regard would be super and then you had mentioned the capital plan will that be something the board can understand I mean will you have something next meeting since it's due at the end of April if right now we don't have any proposals no proposed capital no but and part of that is is with the library the facility maintenance takes care of a lot of things that happen in the library whether it's HVAC or heating plumbing, electrical all the carpeting they all deal with what we would it would be premature to do a branch library like we're going to an election for but we could certainly talk about that that we start putting that in now in case council chooses not to move forward with with that tomorrow night or that the ballot would happen to the fail that way it's already at least we've started to let the budget folks and council know what our needs are going to be yeah I'm not sure where you stack the beans on some of these initiatives but going back to the feasibility study there were well first of all the feasibility study was essentially absent capital requirements so I understand why that could be somewhat tricky right now but there were initiatives that I felt were in the feasibility team that probably had a capital component to them for instance to expand space for programs or initiatives or additional AD equipment and I don't know if that comes in under your maintenance budget or that's a separate but I would ask if it's separate I would ask you to start thinking along those lines so one of the other things that the library has the opportunity is a capital replacement program that's PDF 145 and it is all of what was community services and it replaces equipment that provides direct service to our patrons so TV in this room, the table in this room could be on that replacement list, John's a new desk for John could not be out there what about the role of the shelter that we have some money already for this year in that CIP what about items like the books that kind of fell through the budget carry cracks for a couple of years so for new items we have to do separate requests the capital project I just described is for replacement only, John in the operating budget can make this request for large items like disorder one of the other things you might be looking at for this next year is trying to have a drop off on the west side if we can figure out a way to make that work and that could be a general fund request so how do you count the beans for things like disorder versus something like reconfiguration reconfiguring the really expanded attendance of programs does is that all capital or does it it doesn't make capital is it lost to the process or do you pick it up under your general operating costs it can be, so there's two ways the capital projects are generally construction type of things so if we want it now I don't know if we could even do this add another part of the building that would go out closer to the street that would be a capital project the purchase of equipment can be done as a replacement or as one time request in the general operating budget so if John chose to do all new shelving in the library he could make that request as a one time request in the operating budget did that answer your question well yes but it probably doesn't solve my ultimate goal here I don't want to limit John's opportunities by my lack of creativity in giving examples but I think there's probably things that in the past would have never bubbled up right because of the way the system worked in the past and if it's a more open channel to communicate those types of desires and initiatives I would just say now's the time to put it in and test that process and John and I have had some of those conversations that I think we got the message pretty long clear from council last year that they didn't always know that we had requests I think the mayor said that and they will know that we are making requests so we may not get it all but it won't be but if you don't say we are definitely not going to get it so one clarifying question with this as you mentioned there's no proposed capital request so is the BF145 if I got that right the capital replacement program is that a separate no normal capital request but there still may be requests for the replacement program might have taken correctly so the PBF145 is a unique capital project because really what it's about is ongoing replacement which is truly a general fund thing but because we as a department wasn't having a lot of success even when we submitted our own budget some of those items didn't fall high on our list that this was an opportunity that the past city manager allowed us to do because our facilities can't operate if we got crap and so whether it's here at the library your tables and chairs and all of that are at the rec center you know fitness equipment if we can't replace those things we can't truly serve our customers I would encourage John to I think historically that libraries only ask for 30 or $40,000 a year I think it would be good if that number got bumped up to $75,000 to $100,000 a year recreation has is the personnel well I personally can't go in there I'm talking just the capital so trying to get that up closer to $100,000 I think that would be good recreation historically is over $200,000 the museum is starting to ask for more and you know what we as staff need to do is trade what I would call a fixed asset list that would cover these items so that for the next 20 years we know what we need to replace and generally how much life all of those items have on them so that one of the things that happens is it gets to be budget time and everybody's like oh god I gotta get things for my list and if we spend time to do a better job of planning ahead we'll have more success in the budget process I understand that's where the strategic plan comes in so that'll draw it certainly would have a capital because you're looking at that so let's move on because we can come back to the budget again later but is there any other comments for just discussing our primary functions as a board? I have a question and not knowing much about the history of that but I have notes but yeah wondering about adding some more clarifying language to the verbs listed here so like when I read this the purpose of the library board is to prepare a long range of review consider especially with that first bullet I know that we're not preparing a long range plan for library services in a vacuum disconnected from staff and others so whether it's adding assist or in conjunction with these entities or that we're partnering with these entities supporting the library director or library staff I'm doing these things I don't know I think that's kind of implied I believe you said you got that since you're on the website and generally if you look at all the boards they're all written kind of that way which at times make it very difficult for the board and for staff because we don't always understand where that line is and what I think would be good is that maybe you as a board along with John and I come up with an understanding of what that means to you which then can be a working document for us for years to come as the board changes over that can be one of the things that in our kickoff meeting that we can share with future board members and we're all have the same thing because I bet if everybody really took the time to read that we might get 5 different board opinions on what that means right that's why I'm suggesting a little bit more clarity of what the board's role is in relation to the roles held by other entities because in addition to making it easier for the board members this is a public facing document and so the public would be nice for the public to have a clearer understanding of where the board's purview ends perhaps I agree with what you're saying I don't know if it's just that easy to make changes because I thought we had an opportunity to no because I think that information actually comes from the city municipal code as a starting point and so it's going to be harder to change that then but that's why I said if we could come up with a working understanding within our group here at least we all are on the same page I'd really like the idea of a working internal document especially as we onboard new members what does everyone else think about that I don't see this as pressing but maybe something that we can work on in bits over the next few months that can be helpful and then this might just be kind of like expanding it a little too much but I'd be curious if there's like one or two cities similar to ours and seeing if there's any other responsibilities that like their equivalent of their city or library board is doing as well that we might also consider adding on I know we'll still need to kind of come back up to speed with anything that was dropped during COVID like the strategic planner but if we're considering additions maybe we can kind of see what other folks are doing as well is that something you could check on John during one of your library director meetings yeah if I could just throw in two cents on that if you think back to what the purpose of the board is supposed to be it's supposed to be advisory and nature source to communicate information to council that council doesn't have the time to find on their own or to generate opinions that the council doesn't have the opportunity to pull together a consensus on so as you approach those from that perspective I would just suggest that the overall product it's likely to come out of this committee as one of communication and advice so to the degree that these things support that initiative I think you're on solid ground right then I will start to we have a fair amount of like working documents that we've discussed already so I'll start to add that as an agenda I don't but like I said I think it's something that we can take more slowly especially as we have two new members and we won't be onboarding for a little while that's right that was too big of a smile so just quickly I just wanted to check this is the updated contact list for this group with our new members fortunately I don't have I can't show you all over Zoom but I'll just email it or chase it I don't know if that went out as well if you don't mind sharing that that'd be great and then I guess Katherine or either you all have any corrections just to let us know you want to take a look well let's move on into old business and updates I know we got a little bit at the very beginning of the meeting before the meeting started but updates about the city initiative I'm looking towards you want to talk or hear and listen well I mean as far as okay maybe you start so tomorrow night is a big night I think the survey results are going to be presented to council and at least staff hopes that council will give us direction on which projects if all of them some of them or none of them will move forward to be further reviewed whether to be placed on the ballot in August for November we're hoping that that happens tomorrow night the survey results are now public and they are on the city website under the agenda management system and yep you can see PowerPoints all of the survey results on there I will share that of all of the items put on there the library was the highest in support at 60% and again there's a lot of good information a lot of good comments in there as well that could be or con depending on where you are in the public and these potential projects but if you have time tomorrow evening it's the last thing on the agenda so I apologize for that but if you have time to if you can't watch it live by the end of the day Wednesday you'll be able to go in and watch and see for yourself the conversation and ultimately what council's direction was so I guess this is our staff and I guess I'm probing how would you guess this is going to go tomorrow our meeting this topic how do you think it will roll out I mean do you think council will make decisions tomorrow Mark when you lean back we can't hear you oh do you think council will make decisions tomorrow on the direction of this or do you think they'll want to think about it or I thought the plan was because I mean for me I want to I want to hurry up and make a decision I want to make sure that we get all the all the communications I want to make sure we get all the communications out there in the timely manner so I think for us to sit on it think about it it's not going to do it's not going to be the best interest of getting this initiative passed so you know I imagine that it will be a long meeting a lot of questions did you dinner before but I my feeling is that the majority of council if not all of council supports this passing so do you think I mean there's the way the initiative or the way the survey was put together each initiative had was kind of like an encapsulation of what was suggested for that particular city service and some were favored by a larger degree than others so do you think council will go down through those ten or twelve initiatives and pick winners and losers or do you think they're going to say we're going to go for all of it or do you think there's not going to be enough information for you to put something together to take it to the ballot I think the biggest when I was looking at it the biggest ones that were red flags to me was and I understand why Centennial pool I mean that pool is fractured it cannot be upgraded it's got to go and you know just to hear that twenty percent of the people of the participants twenty percent of the participants who supported changing Centennial pool facility to remove the pool and put in the basketball courts and fitness space only twenty percent said that they would either definitely vote yes or probably vote yes but fifty five percent said no so you know we had to think about by adding some of these more not controversial but just I guess they are controversial because people want to hang on to the Centennial pools knowing that there's a pool on the east side I think you know having those tagged on it could be a liability as far as the Centennial Passing C initiative the other one was Montgomery Park and I think a lot of people didn't even know where that could be located where that space is so there's a lot of less investment in those and I worry that because the according to the survey they're turned off by that they don't want to support that if we tack them on would it then create a scenario where people just and it doesn't mean that initiatives like Centennial pool don't get addressed it just wouldn't be part of this package yes so the reason behind all those questions other than just curiosity was do you feel that the library's case is strong enough as it came in from the survey or does somebody from the board need to speak at the public to be heard to make the case I mean I'm not going to tell you to don't worry about it I don't think we want to I don't think we want to drag out a long meeting to make it longer no quite frankly I'd rather hear from you than some of the other Republicans we get you know it's always nice to see here you know sorry we really can't hear Susie at all it's not basing her it's not basing me okay so you know I'm not going to discourage anyone from coming to council I think that's always a good idea to share your perspective and share what's being discussed on the board as well and our priorities I just based on what I was reading in my packet the library of all the items that was the most favorable you know I think the community really wants to support and fund and we fund the library so I'm not worried that that would be one of the items that would be pulled off okay I'm not really speaking the centennial pool part and no I understand I just want to say I just asked whether somebody from the board needed to talk more in support of the library can I ask you a question real quick about the survey itself I did take it but I should have taken it so I don't remember were any of the questions about the library that actually said it would be adequately funded because I don't remember that I just remember talking about building branch libraries it was not anything it was all about capital investment and a new library or new facilities with the funding that would go along with it nothing to do with current funding levels so there's nothing in this tax that would guarantee that either the existing library or a new branch library would be funded at any of the levels listed in the feasibility study that we want no it it is funded based on our estimates of what it would cost to open a branch library and operate it okay so would council be aware then that that would still be another issue that would have to be resolved even if this goes through or should like some briefing yes yes it is a concern yes but again that was the budget thing we were just talking about and we would be bringing those items back to you in April for you to give comment as we prepare for 2024 two completely different things but I think your perspective is right on because half of the feasibility study is not addressed by this initiative the upgrade of the main library the storefront library staffing the targeted funding none of that is going to be part of the monies that are allocated if this initiative passes right so my concern is if this initiative does pass then we are left again to continue begging for money and people are going to say well we just gave you all this great stuff but I just want to make sure that the conversation about how is it all going to continue to look like it continues which is again what the budget conversation we just had trying to implement those things that were identified in the feasibility study including the storefront branch so I'm not denying that I think I'm just saying like show me the money I guess like the proof is in the pudding we'll see if it actually happens but we've done it a lot and it hasn't happened I think that's something that we're going to want to really think refer back to the feasibility I think it's something we're going to want to consider to refer back to the feasibility study when we do share our support for the budget and I think that there are going to be a number of opportunities to share those concerns as long as we continue to share in terms of tomorrow night thanks for catching me up what was the answer if it would be advantageous I think Cox was always interested in and then Susie do you have any idea this may be an impossible question if anyone I'd be able to stream part of the meeting tomorrow night do you have any idea oh gosh I'm looking at the agenda right now and it is the last it's the last item so you know and it also it's hard to gauge because in the event nobody pulls items ordinances on first reading then you know we just pass it all in bulk and we move to the next section if people pull out items then that can carry out the conversation plus the number of people talking under public public invited to be heard there have been nights where it gets to be 9 o'clock and there hasn't been any business conducted so I think given the nature of the importance of what you guys are going to talk about tomorrow night I can see that going the ways don't you I know for sure it won't be 8 o'clock but then once I totally speak we're like half way through the presentation at 8 but you know I can kind of safely say that 8 o'clock if you tune in after 8 you should be okay so I'm sorry I was just going to follow up with the question of would it be advantageous for someone from the board to be there I am not able to I know that right away but I don't know if anyone else would want to be or the other thing is John and I will both be there and the Wednesday morning we could send out an email that summarized what council decided that's not adding too much that would be wonderful so I'm not curious well well I thought one of you guys should be there but maybe it's not the right timing on it given the budget initiative and I was wondering whether we should pass a resolution indicating that while we're happy that the city is starting to focus on the library's funding that it's only part of the battle as we see it there also needs to be consideration for the funding for upgrades to the main library and for a school fund library as we're identifying these abilities then we just send that off to I guess Harold and the mayor and Susie and the council I am curious if this is if this would be an advantageous time to do that or if it would make more sense after that discussion and as we learn more about the budget request for this year but I'm curious Mark what you think in response to that and the rest of the board members think about this as well and hopefully you all heard me I do think there is a strategic aspect to what you're suggesting to pay very close attention to how a conversation takes out tomorrow night what other items are brought and seem like exciting or sensitive issues and then we can figure out how to tailor our next communication accordingly because there's no decisions that are being made tomorrow in regard to the library yes there could be it seems like so you didn't ask my opinion yes but we love it here so there is a potential that tomorrow night council could move the branch library forward that's almost $23 million for the construction and another $3 million for operation I think it would look bad if we then said and that's not enough I think your point Mark is important but I don't think it should come tomorrow night because it isn't with all due respect it isn't council you have to worry about the public is going to be hearing that too and they're going to hear my goodness they just got that much and they're telling us it's not enough so just my two cents I think it could come later since you said come after that so it's clearly two separate things well it is my turn I respect your sensitivity and I could see that I could see that kind of reaction at the same time I guess I've found myself many times being behind the ball on these initiatives where you think you're you jump in at a certain time and you find out well that's too late by the time you get there events have already passed you by and then the opportunity to influence the discussion as has been less I understand the argument awaiting and being more strategic I guess in terms of the timing of this but I would just from my perspective council report you've got to really stay on top of this because it's real easy for the city to move forward on this and you think you're okay and you're not okay I would agree I think that in my short time of being involved with the library that the board has been very clear on what your goals are and what your interests are and I think that when you see the full list in April at the meeting of what we're going to request I think that gives you the ability to say and when you go to council and staff is asking for X, Y, and Z for the 24 budget and you can support that piece that way I think it just is a better look for voters we don't want to turn anybody off because even at 60% once you get your ballot you know that 60% may actually be the number so we certainly don't want to do anything to burn a bridge again just my two sounds so let me turn to our members on let me turn to our members on zoom just to see if there are any comments that you all have and I think the main discussion we're having is it would now be an appropriate time to weigh in as a board I'm not just to weigh but we also have some other thoughts and reasoning why I mark your resolution idea would just be to put in front of council the idea that I was saying that these other pieces of the puzzle still need to be taken into consideration simultaneous to this tax measure great Catherine I'm okay if the board wants to wait till after tomorrow's meeting and then decide whether they want to send a resolution I just think there should be a communication of the sentiment of the group is to be a general direction of where the funding for the library needs to go that's why I brought it up I agree with you and I'd be inclined to just say it too because I don't think it's going to surprise anybody yeah I think when the other shoe drops either one when you put it in the budget or if it doesn't get highly identified at that point at some future point down the road people are going to say hey what gives we just voted for this being asked to take the board I think that's just natural yeah my concern would be then they would say well we can't pay for that right we already paid for this other thing I think it's I'd rather go up front what is the combined cost of actually running a high quality library and yeah do I want to pay for that or not versus you know I agree the concept of the building and I don't think about how to run it I guess an example that I will use is Rec Center is a new Rec Center is another item that's on there just because there's a new Rec Center on there doesn't mean recreation won't also ask for additional things as well they're two in my world of looking at the budget they're two different things and we will push for the library just as hard for these items that are going in the operating budget as we would for things in the election I apologize if this is a rocky question but is this like just a simple matter of somebody who is presenting to just say a sentence like keep in mind what we're discussing now is separate from any of the potential requests in operating costs I thought that that presentation of the feasibility study was so informative there was so much information there that you know and of course not everybody saw watched or read that report but you would have that if you did if you were at that meeting in November you would have that memory and know like yeah this is not the whole picture this is just one thing that we're talking about but like can somebody just say that like remind everyone listening like this is separate from operating I don't know Susie what your thoughts would be on that question so yeah so I guess we're talking about you know two separate so if somebody is coming to speak to you know please get this on the ballot you know we support the idea of a branch library and the funding being used for that but then it also sounds like there's another item which is the ongoing expenses for you know to attain that preferred level of service and advocating for that as a change in our budget not necessarily an additional tax you know tax increase to make that happen you know I my thought is that it might kind of convolve the two so if we're talking about two separate source getting acquiring money from the city through the budgeting process people might mistake it for what's supposed to be on the ballot so that would be the only thing that I would be concerned about but again in public invited to be heard it's you know what people will decide to move forward right I think we need to wrap this one up and move on so I would like to propose that we hold off on making the statement but if there is a majority of us as the board who disagrees with that that doesn't have to be that can change so is everyone would anyone like to make a strong case that we want to submit one of us goes to public and ready to be heard tomorrow night or are you all okay after this discussion with making sure that we have a strong communication when we have the full budget list where to include information and all the preferred level of funding from the feasibility study then I can wait hold on I'm not good at that I do think it's important that we get out there I can't go tomorrow so it's hard for me to push it four weeks I was just going to say you get the windows pretty short as far as when it opens and then when you have to submit your proposals is there a way that the board can acquire your list prior to having to finalize it so they can weigh in on it or it would be our hope that we can present that to the board in April so that if you have other suggestions you can also have time in made to make other requests and then I think the council meetings following those that would be the time for you all to come in before everything is closed that feels so much more like a natural flow because then if we see something in April we can also talk about we have more time to prepare a message and get it right rather than who can be there tomorrow night and what are we going to say so I'm okay with all that I guess my question has the city ever figured out what the scent of the other component represents in terms of money so you've got 23 million for a branch library but there's another component to the feasibility study to get it up to the preferred level which includes upgrades here in the store front plus staffing plus programming has enough ever been put on that second piece no but that's what we'll be working towards you know for the 24 budget yeah but you're not going to put it all in the 24 budget right we'll probably you're not going to put it all in the 24 budget are you I can hear you so my thought would be that we would look at a phase of that phasing where we did it in one to three years and present that to you as a board to give comment on that's too too long a time too short a time but to get your feedback on what we're thinking well I like that the point I was trying to put on the table is that if you don't know what that second component is you don't know how disruptive it might be to a conversation on funding overall for the library so if you identified it as like a million bucks a year which I don't think it is I didn't know it was $1.88 then that's not going to be as disruptive to the voters as it was $50 million for instance so it would be good I think for the board and the city and everybody concerned to know what that second piece is because we're going to hopefully we're going to still push this board for some kind of commitment from the city to the library to achieve that the lower number was $880,000 you're going back to the feasibility you're just taking the 23 out of the feasibility studies money we are going to come up with our own numbers but just based on your question it was like $880,000 to $2 million or something I can't remember the upper number it was big numbers like you said there's no way we're going to be able to get that in one year but we certainly need to have a plan for that they actually built it in a feasibility study over 10 years so I mean that's reasonable for an organization to challenge itself to do it's just how you do it whether you up front load that and what that's going to mean to the community and I think the other part of it is what can the library really do with its existing space right now you know I think we could expand some hours you know but the or the library is going to have to do programming outside of the library and that's certainly an option but there just is only so much space and so much programming that can be done here and doing programming in other areas of town will help us know how successful the branches might be you know there's the Lashley street station we could be doing some things on and I think Walton has some time available there so there are other locations that the library could be doing things yeah I mean to me it's an interesting program on the dynamic because if you say well by the time the the voter initiative would pass if it passes and that you get your ducks in a row in order to start picking a site constructing the site putting the library that could be two three years down the road so I would argue that you've got two three years where you don't have a majority of city staff or library staff devoted necessarily to that that you could spend doing some of these other initiatives or you may find that in putting all that together the library staff is fully engaged and you can't get to it with your four or five so it's an issue yeah I hope it's not three years because I think if the voters want another branch which it seems like they do we need to be moving quicker than now because costs only go up as well right sorry no this is it's kind of weird passing a mic it is and she said she went to ramp it up 20 minutes ago I just kept rambling so I'm sorry I'll cut this off if we need but let's move on to the reports and information items we've already discussed the amount of the budget but if there's anything we miss otherwise John Europe with monthly highlights yep so nothing else you're going to have to pass in the mic shoot so nothing else on the budget as far as that's concerned the monthly highlights topic and I can more or less talk about this and I'll show you what I have it was in the packet if you saw it there was a PDF but some slides from a PowerPoint of some highlights but what I would like to start doing starting this monthly going forward is bringing some of these things back which I think existed in previous board meetings some data some information on library performance I mean I think you brought it up in your email before the meeting about that for those of you who love for everybody I was going to say for everyone on Zoom but let me just show you what I have here without you guys see that okay what do you want to ask so I don't know don't get too hung up on the format here I I wanted to put something together and you know other months it might look different I like to get something uniform though and one of my tech staff has some kind of platform where I can actually just kind of put some stuff in and it'll kind of make these dashboards which I like the idea but for now I pieced together PowerPoints from various staff to give you some idea really what I want to try to do is show you what we're doing in a month not every single detail but just some highlights of what happened in the previous months and see what library activity that you may or may not really know about so that's what this is this is just the I just put the PDF version up here but kind of going through really our departments right so children and teen you know this is kind of some of the stuff or what not this month but in February show you some of the programs it's in your packet so you can look through this in more detail I don't want to go through everything in the interest of time for now but I'll point out a couple things where I think it's relevant but as usual with children's and many pulmonary fibres they're usually the busiest department story title loan carries that going on so a lot of stuff here some really good teen programming by the way there and then just getting into some some of the numbers you kind of see you know the total number of programs that were done all over and then the total attendance and so that those are pretty good as far as participation in library programs and what we're doing outreach of course we have outreach but children's always does outreach right because they do classroom visits and things and that's a little bit different from what Lilian does with her outreach she also goes to schools though but hers are more for events so you're going to see outreach numbers always in different areas but that's really what this is here for the school so as it relates to schools generally that's what that is and then adult programs February is a good month as far as adult programming and attendance there are two big programs in February one is the film that was done earlier in the month that was done in city council chambers I actually planned and called this we are and then there's a Q&A with the director and Carmen Ramera sorry it was really kind of cool like a one movie film festival right and there was like the shows here almost 150 came to that many more registered so that's really good attendance that often happens and then the other big thing was the garden fair so you see in the lobby the seed library we have fully funded by the friends free seeds you can come in just get what you want that starts off with an annual gardening fair and that was huge over 300 people were there there were moments where there was a line out the door it's a good problem to have but it's also a learning experience to see how can we do this maybe differently whether it's here or maybe somewhere else but sort of to manage that a little bit better I think there were still complaints about it but I don't like the idea of people having to wait to get in necessarily although maybe that's okay because then people see like what's going on so there's that all the other programming here that went on in adults and you see the column and one of the things I've asked my department has to do just because so many things well pretty much 100% of anything we do with programming that needs money comes from the friends which is something I think needs to change but for the moment I want to capture that and I also will report this to the friends because they're interested to know what is our money going towards I mean I think they know but this is a much better picture for them so there's that outreach there's a million things I don't want I don't really know how William does it she's out there all the time somehow she's in two places at once I think she's got a lot of steady programs going of outreach like recurring things she goes to a Mexican market and just stands there and people come and she issues different cards on the spot most people don't know anything that's going on here it's like a brilliant idea to me she sends me Lilith's picture here you don't know her and what you're seeing here is actually how she sends me her monthly reports which are usually no less than 25 or 30 slides because she includes a lot of pictures and I think that's really meaningful data her report that I didn't put here also she hands out public cards and there's really good feedback on some of that and it was a little hard to kind of render here but so that's what you have and you can see just the sheer amount of stuff that she's doing and this isn't aware like outreach is a little slower right now believe it or not so this will even get busier and Lilith does a lot of this but we get a lot of staff that volunteer in their time but they're going to help her it's volunteering a way for Lilith but they're coming to work and arranging schedules and everyone makes it happen so Lilith can get support in case you didn't know that that's what I prepared for this month like I said I want to kind of start doing this and as I do more you can kind of tell me what's meaningful or not I happen to think numbers are good but also you know feedback whether it's anecdotal or pictures you can really just see how people are interacting with this library it's one thing to see it and it's one thing to just sit here and talk about it so that's my update there so so one of the first things that comes to my mind is I'm so glad that one of the budget requests is to expand that department because I would hate for that staff member to be burned out so I think that's maybe important for this board to keep in mind that we also want to work to prevent burnout as well is Lilian who also does the storytime in the parks in the summer? she's amazing I've only seen her dress as a butterfly for the children's storytime any questions for John? I'm just guessing at this point there's no baseline data in which to actually compare these numbers or are you sort of starting to create your baseline here now with this work here? I mean well I'm not sure maybe I'm not quite understanding I guess it just sounds like she's doing so much great work it would be awesome to say we have 30% more speaking participants in our storytime now to try and help maybe get the funding for this or even expand that department is this the data you need for the base or is there a way to compare this to something you already have? I think that with her role being still new with just barely a year in but I think we can now I understand what you're asking and yet to see are we seeing an increase in that and we have so we need to track that because what she's doing is having at least in one case a direct impact at least on attendance in storytimes that are in the library where attendance was one thing you can really say like well because of our outreach at storytime in the park now we're getting five more kids underneath so yeah it would just be great to highlight some of the successes to help funding I'm someone who loves metrics and I love stories more than the numbers I love the stories I'm sorry so go ahead I was trying to summarize I was just saying I love this and I love this dashboard idea of being able to measure progress and change over time I'm most interested in the stories behind the numbers and how these different pieces interconnect it would be really interesting to see over time is there a connection or a relationship between our outreach efforts and circulation in those different departments so it's great to hear that it's already noticeably impacting attendance at our in-house programs but are those individuals then checking out materials or engaging with other services in the library I'm so appreciative I did like a happy dance when I opened that PDF I just love seeing that glimpse inside the activities for the past month thank you for giving that to us how did your kids react to that happy dance my cow my kids react to anything they're mortified but I don't think they exist thank you thank you Jen I think that's great and one thing that we discussed briefly is possibly bringing back staff visits as well so for all of us stay tuned for that I also just to share I don't have any opinion I love both the quantitative and the qualitative measures because I think with libraries of course we need users stats and so on but so much of the value is beyond the numbers so I really appreciate the pictures also I want to echo that because while numbers are important to show what we as library professionals are always trying to get across and that we firmly believe is that we impact lives and numbers don't show that stories show it and getting the real actual feedback and you know it can be something just someone really enjoyed something and they were just entertaining or whatever and it can be another person that because they came to the library their lives were saved because they got a job because someone helped them that's what's meaningful and I think that's what gets folks honestly yeah and I think that a successful program can be based on a high attendance but also it could be two people with the interaction and it can act just so I just want to make sure we don't ever fall to the fallacy of thinking that attendance is the only measure any other comments or questions do you should I be passing this to you for the friends of the library these update they don't have a whole lot to say the friends meet on Wednesday I did we had a very successful sale I don't know how much I need to report on that or what what you already maybe just the big numbers it was about 10,000 that we brought in which I want to say was a record amount of money especially our opening day we shifted our timing a little bit and we did the Thursday through Sunday and this time we did the Wednesday through Saturday and then did our breakdown on Sunday morning and just that shift I don't know it just kind of shushing up our opening day which was friends, members only that was our biggest moneymaker for the sale and then I think it just made it easier for volunteers to break the setup down not after having sat the sale all day to come and freshen up next morning what else do I have to oh ok yes we had one resignation from the friends so we are looking for a mother board member and then hopefully you have shared these slides with Prudence or not yet ok well well I'm not going to yeah I won't be able to be that friend because I had a previous commitment for this day but I told Prudence that but I didn't think to send the PDF so I will send that I actually wasn't sure but now with your hair you can share what I said maybe I just thought I should I wanted to ask permission if you weren't going to be presenting it but this is exactly the kind of information that they have been asking for so they have told me so I will send that to you yeah but if there are any questions or specific things that you want to you know I know someone no questions on you the mic is in front of you and we still can't hear you I said I don't have more to report but if you have any specific questions either about the sale or other friends activities they have been planning their annual meeting members meeting for later in the spring planning it with a volunteer thank you volunteer acknowledgement appreciation peace so after Wednesday I might have a more robust report for next April then if you want to just oh yeah okay oh Scar can you hear me okay okay I'll I'll speak aloud so I was going to update council tomorrow we have our we're going to be hearing the survey but we were going to discuss that at length we didn't have our our retreat the 10th and the 11th and that was very productive we were able to have in-depth conversations around what our work plan our goals and objectives and just making sure that our we're getting through that the work plan that was created before I got in council I think was 2018 and just looking at how they've progressed or how we've all progressed during the years but the big focus of course it's the operational that's that big overarching with all of our departments but key things that we wanted to give attention to housing getting that attainable and affordable housing for residents or people who work in Longmont and afford to live in Longmont and people who have kids and their kids grow up to have a secure place to stay ECE early childhood education that was another one that was all that 2018 work plan and we're looking at how we can upgrade just the philosophy of birth to five having that strong foundation and how we can offer as a city support for employees specifically and we heard a little bit of presentation from the not at our retreat but at another council session from the early childhood coalition they had to create a universal early childhood initiative for older county and surrounding counties transportation of course there's been a lot of changes coming in with multi rural we're doing vision zero that whole I guess it's not a program it's kind of a philosophy or just a way of doing business where the focus is zero deaths through car accidents or through any kind of transportation so a lot of it is how we do our infrastructure in the city where it's more pedestrian friendly and then bicyclists and then drivers so it's really putting the safety measures around the pedestrians on the other one 100% renewable energy by 20 I think the long term one was 2050 we were going to get as close as we can to 2030 so we were talking about a myriad of of items but we did and I found these very helpful I think you all did this and I don't know if you all have a copy of this I don't know if I can pass that around but just what are those aspirational ideas looking at what is ongoing, what is essential all the way to foundational as far as what needs to be paid for and covered so that was each we got one of those from each department public works, public safety the museum, the golf courses everything so so I thought those were pretty helpful for me as a council person looking at the whole picture and seeing where those priorities are are you able to send that out digitally since we can't see it I just had a paper copy that would be a great thing that's all I have unless anyone has any questions for me questions for Susie I have a question but it's not library related should I wait until after we're done maybe just in the interest of time if you don't mind so I have a question it's just an observation that this might appeal to you Catherine this has a listing of things that the library desires to accomplish and I haven't really studied it of course but I would add some kind of long term stable funding to the list who made that Dr. John and I did if you get a chance for a rewrite Jeff and John made it that wasn't the goal of that it was really to share with council our current work work efforts that we do not about what we're trying to attain with based on the feasibility study and if you look at you know because we have ones for shared services utilities and public works public safety the electric department, the water I mean we have one of these for every single department so I think just having that itemized list of of just and it wasn't I know it doesn't get in depth I the public safety one was pretty large but even then it didn't get to as far as like specific numbers or budgeting it was just the central the core ideas that they're trying to that has been a focus for the group very digested yes and I have a lot of these to digest so these numbers are the percentages is it percentage of expenditure of effort or labor so yeah so public safety organized in this respect time so 5% of their time is dedicated to this 10% of their time is dedicated to significant community support work for virgin critical needs well thank you for sharing yes nice as well any other comments or questions for Susie let's move on then to the report comments let's talk about our next meeting I would like to maybe if we could confirm the date but if we could also talk about format I typically am a fan of hybrid because I think it allows more people to participate but I also am recognizing the limitations in this room and so I'm curious if we could hold a full in-person meeting next month but let's talk about the date first so third Monday so I have that is April 17th anyone have any conflicts or any reasons to rearrange that date don't do it for me I'm just in the middle of district negotiations so we do have a meeting and it's this yeah it's going to be budget so our pay but you need to go I am on the team in the event we get out early it starts at four so in the event we get out early I can come by that would be great that works out otherwise let's continue on April 17th at 7 o'clock what do you what do you all think are Zoom attendees do you think this is one to be able to attend in person I currently don't have anything on my calendar I would also say that things happen too I'm not bearing because my boss texted me yesterday that she probably has COVID so I wouldn't have been able to figure that out a month ahead of time if that makes sense I don't have any currently scheduled conflict right now with that but if someone texts me out of nowhere again I probably wouldn't come in person so I just kind of like I guess barring anything happening I will plan to be there in person and I just have child care conflicts a lot of the time tonight my husband is gone and my parents are gone and my sister is gone so this is the only way for me to participate also so those things happen I think participation is the important part and making sure we provide options for all to participate to keep it Zoom option but hopefully we will be able to to meet about it we'll figure out something with mics we can't keep passing so the suggestion we go to the old board meeting it's a smaller room it does pass with the microphone speaking of which at the moment although this might be kind of fun to sit in there it is stuffed full from related clothing that's been donated that's another children's program they're organizing it it's really a library effort to get stuff in that people who can't afford to buy that stuff can get good from anyway so I don't know that that would happen next time but what can happen in this room is more than one of these so we'll make sure the technology is figured out so we're not going to open mics okay that'd be great it's curious because in my classroom just a single laptop will pick up everybody I don't know why it's different oh the background fan can switch on the sink I don't know okay anything else regarding our next meeting other than that can we just name the May meeting too because May gets so crazy yes great idea okay so I have that as May 15 hold on I might be at a conference that day that would be the third yeah because the first Monday at the Monday okay there is a probability I'll miss the May meeting oh your second class I'll just say in this short time I'm gonna be sorry I don't know more next time would the 22nd be a better no if I go out it'll be gone okay okay so I will definitely be out in town on the 15th I don't know if that's if anyone else knows that already you want to do it a week early yeah I could do the 8th I could do the 22nd I don't know well we had a conference on the 22nd but the 8th would work for me you are here then I can do the 8th I cannot but John can I have parking red for excuse me I can do the 8th actually all of those are good for me let's meet to do the 8th sounds like the majority of us will be here then alright well then I have us a journey at 8.51 thanks all