 Hello YouTube, welcome back to another tech tutorial for this this medium account Daniel's tech world I'm demonstrating just starting the process of recording a few screencasts to demonstrate some some tech tutorials for various things, you know that I've just come across done explored tricks hacks, whatever you want to call them over the past Number of years, so this is a medium post I put out in Feb we're now in March about two months ago about saving G Suite and Gmail storage By archiving all the emails and files to AWS S3. So presumably those watching this video Well, at least have heard of AWS, which is Amazon web services and S3 is their Simple storage service. That's 3s is SSS and it's really a very very affordable way of You know storing stuff you don't need so It the kind of purpose really here for me As a freelance writer was not actually to save on storage space. I'm looking at my Gmail now on the other screen and I have 22% Use so not really in any danger running out of space and that really wasn't the whole idea It's more that I'm kind of OCD about my inbox in general I try to keep to zero inbox and clean up my inbox and If I have an old client or project, I don't like having Seeing that when I'm going into my client list and seeing a bunch of stuff that was finished up two years ago, whatever so I periodically, but I always Want to keep my emails. I don't just delete those emails so my solution for doing this is to put them into an S3 bucket and Just to show you the pricing structure for and as I said, this is in my case at least not about I Recommend this if you're also trying to clean up your inbox because G Suite is relatively cheap And if you need more storage space to go from 30 gigs to 100 gigs, you know, it's not a big cost If that's your problem, it's it's easier to do that than to start putting stuff into S3 But if you want to keep your main cloud storage Clean and streamlined and just keep it for stuff you're working on day-to-day And I think the putting stuff up into S3 as you're finished with it is actually a pretty good strategy Amazon S3 pricing. This is on the second third of April 2020 You can see the standard S3 Pricing for the first 50 terabytes a month comes out to Two cents a gigabyte. So really really cheap. I get invoices from AWS for about $2 50 a month for keeping an awful lot of stuff there including wedding photos and just bulky, you know, the high-res wedding photos that I Don't really have an immediate need for or you know, they're just good. I don't I want to have them somewhere So rather than having them on a local server or you know a backup Drive or something like that. I just know they're in AWS if I ever need the original high res images for my wedding That's where they are. So that's the way I use S3 and as I said, I think for Bank for your book pretty hard to beat. Okay, so basically what I want to show in this vid is how to Do that email bundling process. So I've just set up for the purpose of this video and a few more tech tutorials this Fake Gmail account you could say With a fake name and all that so basically what I'm going to do is send over to this account a few emails I'm going to pretend that I'm the clients And I'm just going to say email one Just sending these for my other screen Let's just do three emails so that email two and email three So now if I go into my emails, you can see the emails from myself are coming in So the first thing I do in Gmail is I'm very pedantic about creating labels and now this this will become clear why you because it makes this easier So I'm going to create a label. I'm going to call it emails from Daniel and just make it a top-level label And what I'm going to do next is create a filter. So go into the filter tab here Create a new filter and I'm just gonna say wildcard from any email address at Daniel Rosel .co.il We are going to tell Gmail to put them into the label called email from Daniel And it didn't actually give me the option there to Apply that to current emails although it actually did it Automatically so now we have this label called email from Daniel and it contains those three emails I've just sent myself to this account Now I'm going to create another label in my Gmail And I'm going to call this and this is literally the workflow I use exactly. I'm going to say it. I'm sorry. I'm going to call this God. It's a Archive sorry 4s3 archive, let's say, okay, and This is my workflow, so I keep let's say I'm I'm a client of this fictitious person Shilomo Kohn When I'm done being a client like I've closed up the account. I am going to move Just drop this nested under the s3 archive So now emails from Daniel are under 4s3 archive now what I would do is this to just archive those emails You do a Google takeout And Google takeout is the process you use for You know taking ice cleaning up your well It's designed to take a backup actually of your G suite or of your local Google services So I'm going to deselect all these things and I'm only going to go for I'm only going to do a takeout of email. So I'm just going to deselect all and then click into mail Now I do not want to take out all of my email because I'm just trying to get rid of these emails over here, right? So everything in all mail and this is really new account. There's a couple of zoom emails or whatever I want to keep those let's say I had a know I had a bunch of other clients that I wanted to keep So I just want to I just want to include the specifically email from Daniel Label all emails in that label in this archive. So click into all Mail and firstly deselect all messages now it'll automatically when you do that It's still automatically selects a number of folders. So be very careful here because if you have Important stuff in your chat draft inbox sent items starred particularly. I starred is my Savior for keeping organized keeping organized when I have a bunch of emails I just quickly mark off stuff as starred and get back to them later so I've only selected for I've deselected all and just selected for S3 archive email from Daniel and This is now going to package up just three emails into an M box format archive, and this should be a tiny archive of just You know a few kilobytes, I guess, right? So Depending on how much you're archiving it might take longer than this and it will you know, it will actually It'll email you in a few in a few minutes, and you'll get quite a heavy thing But this is just one so I'm just going to show you what this has Popped out for us Just create a folder here calls email archive, and I'll just extract that here And let me just bring this guy over. So this is what we've just taken out This is the this is my desktop and I just unzipped the archive You create you have one folder called mail and you have your inbox, and this is the only file you need for S3 archive email from Daniel M box 16.4 kilobytes and what I would go ahead and do is just upload that to a You know an S3 bucket I keep an S3 bucket saying old accounts, and I just put all that correspondence in there Now this is email actually only from if you remember the filter recreated. It was a one-way one-way filter So if you want to create also your outbound correspondence, I'm just going to put myself in the to field here and say reply to Daniel one I You want to two filters in that case you want your inbound filter and to and that's going to capture emails from you to your account so before I Kind of skip the step here actually it depends if you want just the email from your client Or you want the email from you to your client? I create this filter to Apply filter to one message and apply the label Email from Daniel, and now that response to Daniel would be if you go into that label email from Daniel Let me just go back Yeah, if you go into this email from Daniel We have the three emails test emails I sent for myself to this account and the one email I sent back, so this would be a complete archive of inbound and outbound correspondence to your client Although if it's an email thread Probably just the responses from your client would include the would include your email But it's a best practice to include as unique emails everything Particularly if you're keeping these for you know illegal or compliance purposes Keep both and that's basically it so as I said I put I put that little inbox 16 kilobytes into my s3 and then all I do is I simply would delete the label delete the emails within the label and That's it basically and then I've cleaned out those those emails and then you know the process iterates so as I finish with an account put them into my s3 archive do a takeout and Then put those up to s3. So that's my that's my methodology. I hope that's been perhaps of interest anybody cleaning out there They're inbox if you do want to get in touch with me questions contact my website is danielrosil.co.al I have a contact form here I have my pgp key so either way is cool and Good luck and have a great day