 First of all, I would like to thank 15 times 4 team for inviting me. It's a big pleasure to be here today and Now I'd like to introduce myself My story of time management begins at the university. I've been studying electronics and telecommunications and microeconomics at the same time and looking back of time management Metas it's the only thing that helped me to save my mental health and to get through all through this and after This I realized that all these methods I written mostly by men and for businessmen and they are not working properly in the family and I started to go more deeper in family time management and it's based on Simplifies methods of the classical time management and now I have an online project for Russian-speaking women and we talk about how to apply this time management methods in your family, so Time it's the most valuable resource and we all know that it's limited and if you Google I don't have a time for you will get Simply results. I don't have time for my hobbies. I don't have time to read book I don't have time for sleep and so on and I'm pretty sure that every one of you can add some extra points to this long list and It's not the only problem of everyday life It's also a problem of which is Lighted in books and movies for example in Harry Potter Hermione use time Turner to study more and then to save her friends and back to the future Doc created TARDIS to make it and he made it in the name of the science and For example, doctor who who traveled for the time and for the galaxies to save the worlds and civilizations But I would like to say that it's actually a trap because the more time you get the more time you want to spend you find every single in another book another interesting thing to do and You just don't know what to do next But the good news is that we also have something and it's GTD GTD was based on the book written by David Allen and first it was published in 2001 and then in 2015 it was released with new version it based more on new technologies and The main idea of all these System is that your mind is for having ideas not for holding them and You have you have to create a system that you trust But you can put all your ideas all your schedules and all you to do to do lists in this system But it's not the only thing Which what you can do is a system it also helps you to fight your fears For example, everyone of us have some fears Some people are Some people afraid of darkness and even clouds After moving to Germany, I had another big fear and it's mailbox once you open it you receive Thousands of emails and it never ends and if you just stores them they get even bigger you receive reminders Manung and and so on and so forth and But good news is that you can go all through this with this GTD system How it works it consists of five stages first is capture then clarify Organize reflect and engage and now we'll go all through the steps separately Stage one capture. You must gather all the information which is there which is around you. It's a simple males emails Conversation messages, it's not necessary to have this box But you have to do some storage where you put it for example in the in the beginning all the day Stage two you must ask yourself a question. Is it actionable and then if yes You must ask another question. Can you do it less than two minutes? If yes, just do it as simple as that But if no, you must put it on your schedule or Delegate it and then perform to stage three. We will talk about this later But if it's not actionable, so you must ask yourself a question. Will I need this in the future? If yes, put it in the storage You can create an incubate folder or a reference The difference between these two folders is that in incubate folder you have to Reflect it you have to look at it and every week every months or every year and in Reference folder. It's just a storage for good knowledges and if you don't need this in the future Just wouldn't trash and now I would like to play a game with you you had all these green letters and with different everyday information that you have and My question is Does anyone know you have something which is actionable a tip? It's It starts with a verb Can you raise your hands? Okay, so is can you do it less than in two minutes? Yes No, then you must delegate it if you could do this in two minutes then Just do it Does anyone who you have something Which must be stored please raise your hands So you can put it in Incubate folder or in reference and any one of you wonder is this a right path that you think actionable or For storage and I would say yes There is no wrong answer because as I said you have to create a system which was perfect perfectly for you and for example, there was a printer user manual for someone you could put it in Reference and then look at it even you need it, but for me for example, it's a trash because I know that I can find it Since I need it in Google So we are going To the stage three organize the long to-do lists can be depressing and demotivating that's why you have to organize and GTD provides you some organizing methods for example in project and time or in context so you don't have to do look at your grocery list when you're at your office and you have to Remember about Halloween party when you're working on your project So separate it in the ways you'll want to use it Step four reflect or review You can do this reviews daily, weekly, monthly or yearly, but In GTD it's recommended to do a daily Review every day once you go to once you get to your office or once you start your work Weekly review just to make sure that you're moving toward your dreams toward your goals and monthly and yearly review if it's necessary for big projects and Stage five is just engage or do it In GTD system. There are three models of making action choices But I would like to tell about the four criteria model for choosing actions at that moment You should always ask yourself what's your next action, but before you can decide this About context, what can you do here and now do you have? Some things that can help to do this or people around you who can help to do it The second criteria is time a variable Do you have enough time to do this and the third is energy available if you're tired of course you can go and Do big things it's better to have some rest and save these big things for a future and Force is priorities, which are your priorities at that moment the other two models of making of Decisions of making action choices you can find in a book so What's the science between the GTD and there's a group of scientists which made of This research there Cognitive this cognitive research cognitive science is Pretty good described in this picture. So it's a combination of psychology philosophy linguistics Anthropology neuroscience and artificial intelligence and there are some cognate cognitive paradigms paradigms and they're you can Which you can find in GTD system the first one is Externalizing memory so you free your mind and just to put all the information all the to-do list and all the shadows in the system You trust the second one is Stagnomatic action and that's exactly when you ask a question. Is it actionable and your goal is to make as much more this actionable Things as you can and The third one is a situated action. It's just about that you are looking at your priorities time and so on and Then another one is adapting more important than planning This is about that you create the system which works perfectly for you Then it's organizing from the bottom up So you just look at your everyday tasks not the whole thing So you always ask which is your next step and the last one is using feedback to keep on track This is about this review and So monthly daily and yearly review so The another important question is how to start I would like to recommend some programs It's to do it wonder list or every note and you can just google it and find easily how to do guides and how to use the system in every of these programs I Personally use to do it because it has also good possibilities to delegate some tasks to schedule some tasks and to overview to do lists and It also has very good option as I said before this inbox folder so you can just look and find a perfect way to get your things done and first First rule which you can apply is this two minutes rule. It's actually brilliant once you start to do it The pile of documents at your table gets You get less and less these documents. We should simply store but not use and I would like to thank you for your attention Yeah, so your questions, please Well, then I Then I have a question If I have some kind of event if I need to organize the birthday party How should I start with if I have a very busy work if my schedule is Filled up with all the possible things till the midnight. So how to simply sort it out? Okay, that's a good question Birthday party is a good example. So there are some it's not Just both the invitation. There are some other actions that you are hidden in this invitation The first one is you have to give a reply. Are you attending to this party or not? Is it actionable? Yes, it is. Does it takes less than two minutes? Yes, it is then simply do it as you receive an invitation You can just reply or you're attending this event or no the second step is If you have to buy a present is it actionable? Yes, does it takes less than two minutes? No, you have to put it in your shadow when you go and bite or delegate You can send a message to your significant other or friends and ask about should you Would they buy a present for you? and The last thing is you have to put the date on your schedule so it's also Takes less than two minutes, but you are then pretty sure that you don't miss it and if you're busy you have to combine it for By project by date or by context so you can make One you as long as you have this in your schedule you can just Weekly over you you will see that in this week you have this event and you will know if everything is ready for this event or not Thank you very much Victoria. I will try to do it. Okay. I'm glad. Thank you. Thank you for your talk