 Thank you, Athena. Seeing the presence of a quorum, I'm going to call this meeting of governance organization legislation to order. It is, according to my watch, exactly 10.30. This meeting is being recorded and pursuant to Governor Baker's March 12, 2020 orders suspending certain provisions of the open meeting law. This meeting of GLL is being conducted by a remote participation. Just going to take a moment and make sure everybody can hear and be heard. So Lynn. Yes. And Mandy. Yes. And Andy. Yes. And Pat DeAngelis today will not be joining us. So it's a committee of four. I have a number of things in the packet. The agenda. We're pretty much going to follow it, I think in the order that it's here. Item four, of course, well, not of course, item four will not be discussed today because we have not gotten anything from the attorney on that. And before we begin, I reached out to Paul vis-a-vis KP law and he had had a conversation with them, but I have not yet gotten back anything from either Paul or KP law on any of the issues that we had raised relevant to the wage theft bylaw. And so I have nothing to communicate to you. What I told Paul is that if KP law has anything they wish to communicate to the committee and therefore to the council, I can communicate that orally at the next council meeting. Ideally I put it in the report, but bottom line is I've heard nothing. We have two, we have a proclamation and a resolution in front of us. And then I thought we would turn to Lynn's draft number three of the town manager evaluation process. And so there's the three main items and then we want, we have some minutes to look at. And then that's our business for today. So I'd like to start with the human rights day proclamation. My understanding is Mandy is the sponsor? Is that correct? Or is there another sponsor? I believe Mandy Joe is the only sponsor. As far as I know, it's just me. That's what I thought. So Mandy Joe is the sponsor. And we have a co-sponsor, but it doesn't mean it. So we have a document in front of us. Mandy's gone through it, put it into the proper form that we use with the right whereas is in punctuation. I'm going to go through it. I think section by section. I have a number of thoughts on this. I don't know about anybody else. I still find it very wordy and like it's not, I'm not faulting Mandy Joe. She's working with an existing document. I got it all on one page. That was the first step. But so I think we should go through section by section. If you don't mind first whereas I have no problem with it. Anybody, any concerns with the first whereas? Mandy, I just wonder, do you happen to have a word document of it? I do. I can show it. Why don't we do the word document? Thank you. Okay. And then that way we can get the changes. Exactly. You also had your hand up. Oh, my hand was up because I want to talk about the zoning bylaw that George said we might not talk about. So when we get to that item, I just want to ask the couple. So we'll, we'll keep it as item four, but we'll go to you. Okay. Sure. So now we have the word version up, which means we can do changes. Right. Right. The only thing is, could you enlarge it whoever is controlling the document? Hold on. My change at least in the first whereas is a very small one. It may not be necessary commemorating the day in 1948. When it's what I would suggest. But I think it's also fine the way it is. It's fine. Okay. I think, so I'm just going to go along unless people have concerns. Second whereas I'd like to take out at least I'm wondering why it's here. Just seems kind of, you know, I like beginning with the United Nations. I think that makes sense. Anybody feel strongly about this. We can leave it. There's nothing wrong with the way it's written. I just, I kind of liked the second, the third whereas seems to have more. Now, causing everyone stand up for someone's rights on human rights day. Doesn't matter to me. It was just a revision of something. I understand. Not understand. We're working with the documents been around for a while. The last time I think we did it. We were somewhat rushed. This time we have a little bit more time. We can leave it. I guess I am historically it's been there. I don't know. Just seems kind of. The only reason I like it is because it's more positive. Yeah. Yeah. Okay. Let's, for the moment, let's leave it next. Whereas I think we need a thought. The United Nations States. And I would like to drop the second clause. The United Nations states that this would back for basic human rights is widespread in all parts of the world. And it's not just the United Nations. It's the United Nations. The United Nations. And then the residents of Amherst. I think the next statement. Captures what. Thought there is in the clause. The second clause. I agree with that. Okay. So whereas residents of Amherst have expressed their belief in a commitment to protecting the human rights. We all share by consistency. We all share by consistency. Acting to demonstrate the values we hold as a community. I really don't like this. It just doesn't say anything as far as I can tell. I mean, somebody tell me what it's saying. So, so the, it's the lead into the next like three. Where as is it says we, the, the resident, you know, the town council is acting this way, but it's because we've done. We've know the residents. Are committed to this. So it's leading into the. The town meeting adopted the town meeting adopted the town meeting adopted the council did that. I mean, if we don't. Okay. That's essential. It's sort of like, and here. We've demonstrated. We've acted to demonstrate the values. And then we list what all those actions are. So maybe if we took. The clause that I wanted to take out above. And inserted that in the next whereas. So whereas the town council has heard expressions. Of similar concern from residents. And the residents of Amherst have expressed their belief in a commitment to protecting. Human rights. Just stop there. I just have a problem with that. You know, protecting human rights. We all share by consistently acting to demonstrate the values, whatever those are. We hold as a community. Just seems very, you know, sort of. So I like the idea of a connection. Mandy. So I'm just wondering. Maybe we take that. Line. We struck above. And begin the whereas with that. So we have the United Nations. And then whereas. We could say residents of Amherst. The town council has expressed similar concerns from residents of Amherst. Or from residents and residents Amherst expressed their belief in a commitment to protecting human rights. I think it's weird to put those two together in one whereas, because one's a positive thing and one's a negative thing. Okay. The town council was in the end, we sign it and we have something. I mean, I think if we just get rid of that last clause, we're fine. Okay. So just. Okay. Good. Where's the resident residents of Amherst. Would it be the residents of Amherst or residents of Amherst? I think it's weird to put those two together in one whereas, because one's a positive thing and one's a negative thing. Okay. The town council was in the end we sign it and we have something. I mean, I think if we just get rid of that last clause, it's weird to put those two together in one whereas, because one's a positive thing and one's a negative thing and one's a negative thing and one's a positive thing and one's a positive thing and one's a negative thing and one's a positive thing. Any thoughts. To be consistent, it would be. Yeah. The residents of Amherst have expressed. Their belief and a commitment to protecting. All human rights. I think the human rights is perhaps. I mean, Take that. Take that. Human rights with no capitals because it's not a. Title of anything. That's right. Right. And then you want to get rid of the, we all share. Well, you know, that's it. That's a question. I don't know. I think we wanted to put in the word all after protecting. I don't know why we don't say. Still, and consistently acted to demonstrate the value of these values or something like that. Get rid of. We, I'll just tell me, help me. And you understand what that's saying. I guess it's the idea. Not only do we. I think what Mandy said earlier, it's a lead in to the, what follows below. And it's, it's just trying to simplify it. Right. What about that? I like that. Yeah. Okay. Send me calling in. Right. You got it. I'm sorry. Yep. Yeah. All right. So this is where. You know, the next four. Are all town meeting, town council, select board actions. And the question becomes how long do we keep them all in. Yeah. In, in proclamations versus. Start figuring out a way to consolidate. I want to just warn you that any, that every time we take any piece of history out, we have one counselor who goes bananas. Right. The one that I would take out by the way, as the reference to the Arizona boycott, that was a temporary. Issue. Overall law that I think Arizona no longer enforces. And there was an effort to boycott. Arizona and not do not attend conventions or meetings or traveled Arizona. And that was, that's gone. I mean, it's no longer national boycott. I also had a question about this resolution to create a human rights culture. Yeah, I don't. Is that different than all the human rights? Result day resolutions and all or the human rights bylaw. I'd have to do research to find out or ask. Find it. So. When I searched. I would delete it. The whole thing out. I would take it out. Including the resettlement. Just take this whole paragraph out. Yep. Yep. That's fine with me. And we don't have a date when they adopted the sanctuary community bylaw. But we could go back and look for it. I mean, we re-adopted it last year. In 2019. Or 2020 or whenever we recodified everything. Within the last decade. Then let's just leave it the way it is. I'm not sure we need a date. Yeah. So I had, I was, I agree with Andy and deleting. Whereas town meeting is also past resolutions. I think that could come out. I had no problem with the next two warehouses. I don't know what other people's thoughts are. Town councils issue proclamations for the black history month. In other words, it's the history. Town council actions. So. And I like the next one. Before we on this, the one that has all the proclamations. Probably resolutions. But, um, How is the wording I did for our. Support of, um, The U is it's not the UU. It's, it's the first church. Um, in the sanctuary. That's fine. Okay. I just wanted to point that out. And I didn't know a good way to word it that wasn't too specific, but was specific enough. Right. I think that it's good. I like it. Okay. I love the fact that in the last whereas we say always embraced, you know, Barely two years old. Yeah, I was back felt that that last one could come out. Um, it's a bit too much padding ourselves on the back. Um, I like the list of things we've done. Well, I like the list of things time meeting is done. Um, I like the United Nations, uh, statements. Um, but this last one seems a bit too much. Uh, Seems like puffery. So something defended, please. No, I'm, I'm fine. It's just to, you know, It seems a lot more historic than we are. Exactly. It seems to be, you know, and even if we had been around for 30 years. Um, We're basically saying what good guys we are. And I, I like actions as opposed to. I'd like to take it out. Now. We've really shortened it. Yeah. Hopefully it won't offend anyone. I think it's a, it's an important document. It's important. And I believe we're going to, at least at the moment, the thought is this will be held in person. I don't see why we can't. So, so, um, I don't see why we can't hold it in person. Um, I don't see why we can't hold it in person. Yeah. He responded and said he missed the last meeting of the human rights commission, but that at that meeting, they expressed a large desire to hold the ceremony in person. Um, so, so that's why I've left it this way. You know, if we don't, if we decide not to pass this until December 7th, instead of November 16th, we can modify that if that plan changes. Um, I don't see why we can't hold it in person and as much as, you know, so that's their plan right now. Yeah. I mean, it's, I think it'd be easily done. It's not hard. But it's. It depends on whether Baker changes his gathering requirements yet again. Yeah. How many people are we allowed to have with any given event? I think right now we're down to 50. Which this would fall within easily. Um, but if he. Goes over. So the other thing about this paragraph is that I find using the word masked. To be. Kill your, um, You know, I was, but I understand why it's there. And so I was trying to think about alternatives to that and, uh, you know, I was thinking something like a communal reading of the universe, of the universal declaration. Which will be held. In the appropriate fashion. To protect participants. Or from public health risks of COVID-19 or something like that, but not use the terms socially distanced and masked. I can just see us next year for getting to take that out. Why not just with a communal socially distanced reading and just assume common sense will rule and our document is not. You know, a legally binding statement of what you can or cannot do with the governor's order that controls it. And so all we're saying is we're at the moment, we're going to celebrate this day with a communal socially distanced reading. You think that's, uh, and just leave it at that. My only problem and the reason I like the part that Andy put on and put it at the end is that this is in downtown where we require masks and got a lot of the governor's thing is much more now. Finally embracing masks. Okay. Public safety guideline. Following the appropriate public safety guidelines, something like that. Without getting into details. Following the appropriate public safety guidelines or following the appropriate health. Uh, guidelines. About that. Yes. I can move with that. Good. Uh, it's not going to be the seventh day. This is. Okay. We'll actually do this on the. Ninth. So, so that becomes the question. Do we want to hold it till December? Just in case they decide they can't do it in person. Uh, that's a good idea. Very good. Okay. So this goes on the December 7th agenda. Right. In the last week. So this is in the agenda. So this is in the agenda. So in case it's going to be a zoom reading to fix this last paragraph. Without having to repass it. Even though it's ready. Make a motion that we recommend this. We should just know that. Uh, Something about also recommending that this be. So, so if we're done with it, I move to declare the human rights day proclamation of 2020 clear, consistent and actionable, and further, if changes to the plan ceremony occur, the proclamation does not need to return to to be modified. Okay. Andy seconds. So we have a motion we have a second. I'm going to move to roll call vote. Lynn. Yes. Mandy. Yes. Andy. Yes. The chair is a yes so the vote is four in favor none against and one absent. I will direct to declare this proclamation clear consistent and actionable. I will send that off to you and Athena George. Okay, thank you. The question about this but it's not my tiny brain. Well, maybe they'll come to me. Second is a proclamation. Okay. I'm going to report a small business Saturday. Great. And this is the word documents so I can make changes. Okay, it's a word document. I had a few small things. Most of it. I thought it was fine. But again, I think we should go through it section by section. Yeah. So first whereas I have no problem with it. I'm going to go back to the overall observation. I had raised a question last year about why we use res registered trademarks within our. Resolutions that it seemed peculiar to do that. And the thing that the answer was because it's a registered trademark. So I actually did a little research and you know who owns that registered trademark. The American Express company. It really strikes me as weird. So, so we, we could change it too in support of small businesses. Well, Where is this? All over the document except actually there are two places where it was not the term small business Saturday has this registered trademark things. So, Do you have any recommendations on it? Yes, right, right. And I think that. There's no another term that's used. So I looked up small business Saturday and. It was in fact created Boston by. And he was mayor. But. I guess that's why we put that little R there. Yeah, it's missing in two sections. The register trademark or we could just refer to. We could change the wording so we don't use the term small business Saturday. Supporting small businesses the Saturday after Thanksgiving or something. Or Thanksgiving weekend. Or we could just leave out the term small business Saturday. Or Thanksgiving weekend. Or we could just leave out the trademark. I don't think we're in fear of lawsuit from American Express, but what, yeah, I don't. I mean, if we have to mark every single phrase has been trademarked in our documents. I don't know. Why, why do we have it trademarked? So it's trademarked fine. We're not trying to sell anything. We're just supporting something. But the reason we came trademarked is because the one we got from the state had the trademark. The state model. Okay. But if we, if we trademark it once, do we really have to go through and trade market everywhere? Technically, yeah. Well, I can add it. I can, I have it right here. So when we get there, I'll just move that. Okay. Copy it over. Yeah. I think rewarding it. I mean, that's an option that Mandy suggests, but kind of the point here is to, you know, focus on this. I mean, obviously support local businesses year round, but it's motivated by this particular event, which is called small business Saturday. So. I guess we'll just use it and keep the trademark. Yeah. I mean, it's easy to pull down. Okay. All right. And it's, it's how it is known around the country. And we'll catch each one as we go through it. I can, I've seen three so far. One you copied is a different font size and in bold Lynn. Because it's copy from the big one instead from the title, instead of from within. Yeah. So it might be better to, to use the one that's in. So in the first pair, the first whereas are we going back up to that? I'm ready to do that. If everyone else is. I think the comma after town of Amherst is extraneous. Yes, it is. It should be there. That's right. So what did you want it to say? Delete the comma. Yeah, just drop the comment town of Amherst celebrates our local. Just the comma. Got it. I shouldn't be there. And then I don't see why the next whereas seems to say the same thing pretty much. So I don't know why it's there. I think there can be combined. Or just, yeah, what is it in the second one that, that, you know, it just says that local businesses create jobs, boost our local economy. I just. We celebrate small businesses and the contributions they make their local economy and community. Boom. And then we get into specifics. I don't really see why the second whereas is here. I think you can add the creation of jobs to the first one. And then you could delete the second one. Cause I think that's an important part of. All of this is the creation of those jobs. And then we can make our local economy and community, including the creation of jobs. Like that. I mean, you could. It doesn't work that way. Lynn, because of the phrasing. Celebrate our locals. Maybe we just reword the second whereas. So it's just a little bit stronger. Delete the first one and make the second one the first one. And just say the town of Amherst celebrates and supports our local businesses. And then we can make our local businesses. Our local small businesses that create. For another one. Staying. Don't erase that first one yet. Whereas town of Amherst celebrates our local businesses that. Contribute. To our local economy. And create jobs. I just kind of like it the way it is the first one. It's just we support them. And we're trying to get job creation into the. Okay. And eliminate the second. Yeah. Do you want to eliminate and community? Oh, no. So create jobs, comma, and preserve our communities. Cause then we've worded the wording from the second one. I think we have to get rid of the. That. One with that. Preserve our. Right. So the first. The first whereas. The and after small businesses needs to be deleted. And then it's and preserves our community, not or. I get rid of this. I'll strike it for the month, but strike through it for the moment, but let's just go back through that first one. I think it's hold on. Let me just show you. It's gone now. It's not. She's just showing the final document instead of the track. That's okay. Sorry. So where's the town of Amherst celebrates our local small businesses. That contribute. I think it's create and preserve instead of creates and preserves. I agree. That's what I was about to say too. No, no, no, no celebrate. No, no, no, no, no, no, no, no, no, no, no, no, no, no. No, no, no, no, no, no, no, no, no, no, no, no, no, no, not. No, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no, no. The verb tense is wrong in creates, it's create instead of creates and it's preserve instead of preserves. But I think celebrate now has to go back to celebrates. Yep. Yeah. Which contribute to our local economy, create jobs. Just that helps a little maybe I don't know it's not much but supports and celebrates could help to putting the word support in there. Okay, supports and celebrates our local small businesses. And I like which contribute to our local economy, create jobs. And then what help our community prosper and preserve our community and just there. This by the way is the state I mean is what the state puts out right we're basically it started with them and then it went to the chamber in the bed. And then it can they sent it back to me. And do they make any changes that maybe they may. They may what you see is what. Yeah, okay, good. So we don't want to offend the chamber in the bid here. So, no, but that's, I think we're okay. Which contributes to our local economy, create jobs. And preserve our community. Okay. All right. Okay. Second one out. Yeah. Okay. Then, and, you know, I, we specifically asked them to put in data about. Our community and they did. Well, they didn't really put data in about our community. Which was the bummer. Well, the first one is. The first one is, yeah. Yeah, I don't think they had the ability to do much more. So the first that that whereas that has the nearly 90%. I think we should split. That paragraph. And right after the, the, the 10 employees and. Create a new whereas so that the new whereas starts with a courting, which is all then. Cause all of that's not local. And when you read that sentence. I think. The they represent should be representing 99. Yeah. Yeah. Yeah. I think it's just. Representing. And I also think you can get rid of the R before responsible in the next clause. I don't know if you need to. I don't need to get rid of the. Oh, yeah. Let's see what you've got here. I mean, the question is, do we want all those stats? Because the next like four. All of that. So am I taking our out or not. Representing 99.9% of all firms with paid employees. The United States and. Yeah. Responsible for 65. I think the art comes out. So. See, they got this straight off the one that we got from the state. Right. And then this. You know, sort of repeat some of that. Maybe, maybe not. I split the next one up into two separate ones to the first clause, about 47.1% of the employees and then a new whereas that talked about the COVID stuff. So right here. Yeah. It's still just a lot of statistics. Yeah. It doesn't make for really. Yeah, but that's. It's what they gave me. And, and, you know, the first point is simply that small businesses are really, you know, the economic engine of. Of the economy. The employee. We can take this. And combine it with this. Oh, I think we totally could. Yeah. 99% of all, representing 99% of all firms with paid employees. How would we do it? Um, and responsible for. We're just and employing. 47.1%. So it could be representing 99.9% of all forms with paid employees in the United States, employing 47.1% of the employees in the private, or in the private sector, comma and responsible for 65.1% of that new jobs. Yeah, that would incorporate it. Yeah. Doesn't solve the statistics problem, but at least puts it all together in the right place. Yeah. And I think it would be employing. Instead of employee. And then it just puts it all in the same place at least. Yeah. Yes. Yep. And then we've got the COVID paragraph. Then to after the COVID paragraph. We're all in past tense. Yeah. I kind of want them in present tense. 96% of consumers who shopped on small business Saturday agree. Could it be who shop. And then of consumers who shop. Agree. And. This seems more logical if it's present tense. There's three of them. I came across two and then 96%. And then one in the. Yeah. And then one in the bottom line. The bottom line is going to be two lines down. Right. Cause this event has been held many times. Right. If we took out and made him present tense. Just seemed to make a little more sense to me. There was the additional. Yeah. The one more in that whereas down the bottom line. Yeah. No. It's a registered trademark. Got it. The one that works goes where as 95% of consumers who shop. You need to then go report that reported. Yeah. I'm sorry, which one this one. Report. Yeah, don't you think if you're going to go. You need to go to present. The prior whereas had the other half. So I missed that. Yeah. Yeah. So funny because up here it was the correct tense. Right. Yeah. Okay. So my next one's in the now therefore clause. Yeah, there's some problems here. I think it's just verb tense. We're a does and an urges, not a do and an urge. You know the Amherst town council do here by proclaim. We want to catch that I think. Yeah. And I didn't like the word. I'm sorry. You didn't like the word what. Wide to support Amherst wide small businesses is just Amherst small businesses. I agree. Yeah. Yeah. The here by proclaim is really verbiage. Just say proclaims town council proclaims November 28. Yeah. The small business Saturday. Yeah. You're by. That's better. Yeah. Strike it and put. Yeah. Yeah. Good. It might actually get it to one page. Oh, we're going to. Oh, yeah. Yeah. So the, the next be besides the, the sizing of the text, the be it further resolved needs to just be. In normal text, not all caps. No, the, the be it further resolved. And that one's just one, I think it was 12 instead of 11. You're saying this whole thing is wrong. I think. Yeah, I think it's just the wrong sizing. Yeah. I think it just needs to go to 11 instead of 12. Okay. Let me, let me go back and show you the view. Okay. We take out another line. If you show no markup, you'll be able to see it completely. Okay. Instead of simple markup. No, this is not on, I guess Athena does this. This is not on our. Regular Amherst town. It's not in a stationary format. Right. So. I guess she'll fix that. Because usually when I send it, it's on the Amherst. It's got the Amherst logo, et cetera. I can do that. Okay. I think the voted is all in the wrong size too. Yeah. So does it go here or does it go to the left? So the way. The human rights day one was the voted this blank day of December or November was on the left. And then it said on behalf of the town council underneath that, and then your signature and the stuff under the signature line was on the right. I'll take care of it. Yeah. There was, there was an on behalf of the town council after the voted section. Okay. But, and that was on a new line. Yeah, underneath it. Yeah. That should get it all in one line. Even with letterhead. Yeah. I think Athena can take care of the formatting. Yeah. And it should be able to go on one page. Okay. Anything else. I have nothing further. Anyone have anything further. Can I make the motion? Please. I moved to declare the proclamation. In support of smoke. What's the title of this thing? In support of small business Saturday. In support of small business Saturday. Clear, consistent and actionable as amended. So your second. Second. Andy seconds again. Thank you. So we have a motion that's been seconded. It's. I'm going to go to a roll call vote again. I'm going to start this time with Mandy. Yes. Andy. Yes. Lynn. Yes. So again, four zero. With one extension. I'm sorry. Run this one. Right. It's, is it abstention or absent? I see absent is, if I said abstention, that was a misstatement. I'm sorry. Absent. One absent. Thank you, Andy. Anything else on this? No. Okay. Moving on to item four. Mandy has something she wanted to share with us. So go ahead. Yeah. So George said that we weren't ready to review it because. We haven't gotten. Anything back from Joe Bard yet. We do have. The language. This is set for our first reading this coming Monday at the town council. And then we're going to review it. And then we're going to review it. And then we're going to review it on the 14th. So I'm concerned if we don't. I know we don't have a legal opinion yet. But if we don't review it in GOL. Now or next Wednesday. It won't have gone through GOL. And we have to then pass a whole bunch of. Emotions, a couple of motions to get it out of GOL. And. Suspending council rules. So I wanted to bring that forward. We haven't always sent all zoning by law, all by law amendments to council to begin with. We know this one was reviewed by Jill Bard prior to its first adoption. So I just wanted to put that out there that. We don't have to do it, but then the council will have to suspend a whole bunch of rules. To pass this in time for it to be in time for us to be able to amend it instead of passing a brand new bylaw. Issues that are likely. To rise at the council meeting the. I don't. I don't. Cause problems here. Are you aware of any. So the only questions that have come on, come up during a CRC or planning board. Meetings we've not had the hearing yet. That's tonight. Related to. Scope not being large enough. And there's been one amendment to add. To that concern. Which. Didn't end up in this packet, but I have the language for, and I could show on the thing. And then something about notice requirements. So there's been no questions at all at either. Committee so far about legality or. Concern about the. The amendments. Not meeting. Legal standards. Is essentially exactly what we already did. There's no real changes to it. Let me pull that up. Let me pull up the most recent one. Reason is, is that we had already determined then that it was clear, consistent and actionable. In the form that it is being presented to the council. And we only therefore. Have an issue of. Whether it's clear consistent and actionable if there are. To the extent that there are changes. Right. So. The changes. It's changing the effective period. Adding office park and PRP to the list of existing uses. Adding medical uses to that list of. What the effective uses apply. And then the biggest change is this adding of. More. More allowed uses for temporary uses instead of permanent uses. If you remember in the past, it was for new and existing uses. And it didn't all have to be temporary. It could be permanent. That was the new uses. I think, I think Rob has talked about. Which restaurant. On this. The other issue was that this out actually allows for instance, outside the library. Right. Yeah. So the temporary uses, my computer just went kind of crazy here. The temporary uses, you could already have temporary uses for retail establishments and all they're adding more. And they're not allowing for these classes down here, but they're not allowing for temporary uses. And they're not allowing for the class one and two farm stand and all for those to be permanent changes. They can only be temporary. Whereas the ones up here. For retail food and drink and all could be permanent changes. I know Rob talked about one that will be, it might be Bster 63. I don't know that added. Something I could be wrong on that one. So that, that's the biggest change is this whole section. That clarity consistency or action ability. Right. I mean, this is, there's nothing we really contribute here. As far as I can see. Objections would be people objecting to the substance. Yeah. Unless we're advised by a town council that there's an issue. With anything that's proposed. We have a motion that says. That we declare this clear consistent and actionable. Subject to review by town council. I think we could do that. I did. This, this one. A televised section. Was not in the draft. The council saw last week or two weeks ago, that has been added in response to concerns by planning board members and CRC members that things at a church for like food banks or others may not that they want to move outside may not have been part of non-profit educational institution and so they wanted it clear that church or other place of worship was also falling into that potential tent for serving of food bank or things like that so that they also might want to do it to actually have worship outside yeah so so that like I said so that that one was in addition because of those concerns I think it's just a matter of form here as far as it concerns us. Mandy's point is that just given the way we do things GOL needs to act and if we don't act it just makes it more difficult not impossible just more awkward or cumbersome for the council if we act today we at least remove that tiny or not maybe not so tiny obstacle from the meeting gives it a few fewer minutes devoted to stuff that's just so I don't see why we couldn't just vote this as clear consistent actionable declared clear consistent actionable dependent or how did you phrase it dependent upon review by town council or pending pending review is the way pending town attorney review or something town attorney review and and once the town attorney reviews it since we've declared a clear consistent actionable it goes to the council there's no need for it to come back to us right unless I'm really serious major something that comes up and then frankly I don't see it yeah I mean it's really a matter of substance here not so I think Mandy's suggestion is a reasonable one and I'm willing to entertain a motion I do people have me I don't see anything that we can contribute to this in terms of clarity consistent actionability there's I don't see anything that that we could raise that would be an issue from our perspective it's already been reviewed once and any objections or concerns it seems to be would be matters of substance somebody objects to say places of worship or somebody you know whatever but it wouldn't be a matter of clarity consistency or actionability Mandy Joe could you just scroll down to the very end so even to the waivers and so nothing else has changed no right this is this is all current so it's just stuff in red I think we should go ahead and make the motion that okay so I move that we declare this clear consistent and actionable subject to town attorney review second okay we have a motion it's been seconded any further discussion on this I just wanted to note one thing and that is we're adding medical uses but we know we know of at least one medical practitioner practice that has had tents behind their building uh for the last for the whole summer but we're just ignore that because we're trying to amend the bylaw not worry about what happened under the last which one are you referring to Amherst Medical Center Valley Medical Group had also had a tent up to that we're just trying to bring the bylaw into complete all right so we have a motion it's been seconded any further discussion I'm going to move then to a vote I'm going to start this time with Andy yes um Lynn yes Mandy yes the chair's yes so again four zero with one absent to declare this zoning bylaw to be clear consistent actual pending or subsequent to attorney town attorney review all right next item is item five and that is a continued discussion of the evaluation process and timeline Lynn has put a draft draft number three of the document that we're working on and so if we could get that up on the screen let us turn to that is it up there it is now yes right so I found this very interesting you all suggested that I make this into the fiscal year which I did which makes the whole top area look quite empty the only thing that does change is that one asterisk that we did about the manager's goals so let me just tell you what else I did okay so I flipped it so that we start with July and then I none of the asterisks has changed I did um I don't know why this came out as red here but I did put in some breakdowns of weeks because that was also desired and then I took any other final notes and I put them down here at the bottom uh didn't know in whether do they belong in the GLL report or is this a separate memo or you know how do you want to handle this so that's really um and some of these are really like longer term questions like this one um or even this one um and this one we've now said okay let's dry July one and I thought it would be useful to just make sure that in GLL's report or wherever we're going to put this that we state here's what the town manager's um contract says so I was just trying to queue up things that uh would then go into I think a GLL report okay point is are we looking for a vote from the council on this I don't think so is this just over I mean we were told to deal with something so I think this is a report back that we've come up with a timeline I mean we certainly if there was objections people had concerns we would obviously take them into consideration we're not trying to impose something um just by fiat but um I don't know whether a vote would be called for but certainly some kind of town council input um we'd like to get consensus right you'd like to have an agreement that this um and that was acceptable and also that that GLL is going to be carrying this uh carrying this burden for the time being. Can you keep raising that question George and I keep saying hey until someone else raises it leave it the way it is this. And so if it come so then the question is do you want does GLL want this when we finish I mean we still need to look at the changes I made right when GLL finishes this do we want it to just be part of a GLL report and therefore during the GLL report counselors can ask questions or is GLL requesting that this be a separate agenda item. So I guess I'm trying to figure out how this would be used and who's in charge of using it um because we've said that individual committee processes aren't subject to council action and much of this if GLL is the one doing and finalizing the documents right much of this is a GLL timeline for getting that done in time for the council to vote the goals at the appropriate meeting. Um and in that point then it shouldn't be a separate council item it should be a just a in part of the GLL report but if we're going to say this is a council policy on when the evaluation is done then it probably is a separate agenda item. I personally favor that it's a GLL timeline frankly. Right I think it should be a GLL timeline too it might be important to have some way of denoting by color or whatever whenever the council is taking action on something because you know we are doing something in support of council but the council does the evaluation and the council establishes the goals in the end but we are trying to be a committee of the council to help the council do that work. Let me let me choose a color for that but then also I wanted to just point out right here I asked whether should this be completed before staff and public evaluations? This is the self-evaluation and the reason I asked that is because it actually provides a lot of information that either refreshes or informs people on the staff and in the public if they want to read it and in the past it's never been available for them. It's a real change. If we do that we could just change the column D instead of its first week for data collection complete to second week data collection complete. Well notice up here we distribute back in the third week. Maybe we want this completed and at the same time get posted and then this distribution has to happen at the same time. I mean we're already cutting two months off of his evaluation. Yeah that's my concern is that it's two months. Right like he's a 10 month evaluation. Goals evaluation after 10 months already. Yeah remind me Lynn when when was this done in the past? I mean it was at the end of May when was this? The town manager's self-evaluation was always provided to us about two or three weeks maybe before we had to do ours and it was basically considered another piece of data that came to the council but it was never a piece of data to be considered by the public. I'm not clear that I think it needs to be to look forward to the public and the staff. But since I was putting these different things and I wanted to raise that for this committee. I don't think that document is really for the council in terms of its valuation of the manager and we hire and fire him. The public is perfectly free and invited to offer their own thoughts but they don't hire and fire him and they don't evaluate him in the way that we do. So I'm not yeah. I think basically just answered it so about the time that we we would get it's so interesting I want to point to it with my finger. Yes the time we would get all of the data we would also get his self-evaluation and that's when we would distribute the town councilor's evaluation form. So everything is now available right here during the first week of May and then town councilors have two weeks to fill it out and then two weeks later we have the discussion and two weeks after that we finalize it including having our executive session about compensation and then on the first of first week of July we vote as compensation. Yeah so I think I agree I like the timeline I agree with George that all of his data is council for council's benefit not for the public's per se. Yeah I agree. Well now I want to go through and I want to I already did do one color code this one no longer needs to be color coded by the way. So can I make a couple comments that helped me sort of figure it all out. You did it through italicizing and non italicizing. I did it by adding you know for example the July one just said vote once it says vote contract so I added the words current fiscal year contract or current FY and so I added current FY throughout everything essentially that was italicized and then in the two blue boxes I described it as next FY and that seemed to help me figure out which one we're talking about and I make this point because column E row 14 actually is talking about two different fiscal years. The first week is the the evaluation for the current fiscal year is drafted the third week the council completes the manager evaluation for the current fiscal year and the salary comparison but then the next set determined compensation renew contract is for next fiscal year um and then you left july in and I I've noted it as vote contract for now current fiscal year and was next fiscal year you know it just helped me better with words instead of just visually know which year we're talking about in each one of these. Yeah I'm quickly going through an adding current we don't need them there um I basically added it in every box where there was writing either current FY or next FY so not present current current yeah because then you could use I originally started with C FY and P FY and NFY but then I decided to write out CP and for current past and next I guess it could be future but it's next. So so I did the the way I worded it as all data collection instruments finalized staff public for current FY evaluation so that was the phrase I added for current fiscal year evaluation. I'm wondering if we went through this month by month and made the corrections as we went through um we could kill two birds with one stone or maybe we don't need to do that but we already in july the very first month there was a change made to vote contract right that maybe's already been made up atop um I'm just having trouble following this not that I need to because eventually there'll be you know you'll redo it and and it'll be fine but um there's also the question of just the timing and it sounds like people are pretty satisfied with the timeline as it is but um I'm not entirely but well then maybe we should start the top and work away I have to say that I keep coming back to this that May is such a horrible month for the five members of the council who are on the finance committee right yeah so I mean we could go back to as Lynn noted we're we're trying to match this up with the current with the fiscal year but if we don't want to do that then maybe we should match it up with the first the end of the first quarter that matches up with a current manager's contract it won't always do that but maybe we shift everything three months and instead of voting in july we vote october one the current contract and we move everything three months later and then you're doing all the evaluation and I mean then you're you're doing april becomes july yeah you know may the next fiscal go goals are discussed in august and voted in late september biggest problem I see is the waiting is is waiting to the summer to collect data from outside I mean we could pop it half a year and then you're just saddling the first a new council with it immediately if you start collecting data in december that's really I oh my god yeah I don't see that either I what I thought initially I think our goal was to try to get data collection to happen earlier before people start breaking for summer whereas in the past it's mostly been in mid to late june into the first week of july and unfortunately then what that does is create the problem andy has now pointed out which by the way I'm very sympathetic to haven't been now on finance committee for two years so I mean what if we move it just a month which would be weird you'd be doing august 1 to july 31 it doesn't allow us to have a break in july which has always also been a goal of the council to try and cut down the number of july meetings but if you pop it just a month later the council it I'm not worried about when I guess we should be worried about when the manager has to do his self-evaluation in the middle well his budget's already in though although he's doing it at the end of his budget when he has to submit his budget in april 31 or may 1 that's probably not good either if we pop everything a month he's not putting his self-evaluation during the last weeks of finalizing the budget and finance committee members are not having to fill out their evaluation form in the last two weeks of their evaluation of the budget and then you always have that December review always happens in January anyway it's just then the goals and all don't actually follow any logical year yeah and that's I also want to just point out that I think we're trying to get to the point that doing the evaluation is not as arduous as it has been that doesn't mean it isn't you know yeah I need we need to do something to make it more humane for everyone it just means it's not as arduous yeah yeah I'm just nervous about disconnecting the fiscal year I really like following the fiscal year talking about fiscal year you know coming fiscal year months before it just I don't I don't know what we can do about the problem for the finance committee but if we start mucking this about it seems to throw everything out of whack other than then lessening the burden which is substantial on the finance committee what's the argument for not following the fiscal year is that basically it that's the main argument I think so so if we get this less arduous we might be able to pop everything two weeks in another year which would get it off of would put the town council evaluations into June because I'm looking at June is just evaluations and then a random vote in July on the contract at the first meeting in July if you can combine that first that vote with the second council meeting completing the evaluation then you can cut two weeks off of something let me let me just say I tried doing that this year and one counselor particularly appropriately pointed out that the press release goes out right after the executive committee meeting announcing our intention so that if there's any objection people have a week or two to object to say why are you giving him that horribly you know big raise so why can't we do the executive session the first time we see the evaluation memo that's a good question I mean the evaluation memo is not finalized but I don't see why we can't because then we could turn the what says in June the first week evaluation man memo could actually be third week evaluation memo and determine compensation renew contract and then first week in July gets that town council completes town manager evaluation and then everything's pop is moved two weeks later as long as we can do it in two meetings essentially you're just moving the determined compensation renew contract for next f y up to the well in this one first week of June but then you could move everything two weeks later and you're moving the vote up to the third week in June or you're just moving everything down two weeks and this is giving some relief to the finance committee what you're trying to do here Mandy I think what would happen then if you're looking at row 12 and 13 the town managers column that row 12 third week manager complete self-evaluation would actually become first week in May and then in row 13 in column C that prayer and that article of due by first week in May would actually be due by third week in May and then in column E of 13 and and and all of the things would move in column D row 12 and 13 would move two weeks later so it would be all happening in May instead of anything in April for column D and in column E the distribution distribution to the counselors would be the third week and the first week in June would be when all counselor evaluations are due the third week in June would be the meeting where we see the first draft of the memo and where the executive session happens and then the first week in July is when we would complete and vote the memo and where we would vote not an executive session the contract immediately how this is said I move things around too fast do you want to let me go back up here and start with we have all the data collection instruments ready in April okay then in May we do this cut this here's the problem with moving these discussion of next year's goals also has to move because the time that people are thinking about the goals is at the same time they're doing the review so if this is ready in April do we still distribute in May so we would distribute the what are we asking we would distribute so I'm proposing we move everything listed in April and May two weeks later if it says first week of April we now move it to the third week of April if it says third week in that month we move it to the first week of the next month June's column E needs a little bit more tweaking we could instead of passing I mean some our June meeting is halfway through June we could pass the fiscal year goals at the first July meeting and just move those goals two weeks later too so that the aim is all the votes happen at the first July meeting which in theory is the first Monday in July we might need to see it all in writing to see whether it works I think I need to bring this back to you again with the trying to move everything a half a month and again the logic the reason is to um as I understand it is simply is to ease the burden on the finance committee in May and the manager in April right now we've got the manager completing his self-evaluation while he's also finalizing the budget yeah I was thinking about that too okay so those are two very good reasons to take what I thought looked like a pretty good timeline and move it two weeks forward and then the question then looking at that again next time we meet um yeah all right let me let me do let me take care of that but then meantime are there other notes that we want or don't want again we're we're ahead of time to take this to town council oh yeah no we're yeah we have time to play with this and get it right I think the goal is ideally it's to create a process that will outlive us all that probably is naive but um as we're trying to do so it's worth the effort and the time we have agreed that whatever finally is produced would be would be presented in a jol report and for town council to to digest and comment on but we're not looking for a vote we're not making it an agenda item right and I'm labeling that for my own reasons um so let me go down here and just make note of that uh jol report separate memo not separate memo a lot of period I think that's good uh I want to add I want to italicize for the current fiscal year and do we want to just call it next fiscal year or vandy joe what was the word you're using I used next fiscal year all right so these two are ones that I need to pay attention to okay and then we had talked about color coding maybe not the box but the the words the actual text for council action uh let me see what I can do with that um can you can I just go back and ask I want to make sure we agree that when he provides progress on current goals that's not an action um there's no action required here we we do have the December thing where we're we're the council's reviewing yeah but is there an action I think so I see here would be if we decide to amend a goal that's that's the one thing I've been thinking about and actually thought about it partly in relation to current councils but also we had the discussion at our last meeting about new councils and I liked the oral presentation as being part of the state of the town address yeah doesn't work every other year when a new council's coming in but action would be if goals change okay about that one and what you're suggesting is that these become then agenda items on a regular basis in some fashion rather right you're you're basically putting something in the agenda right um when you say town council reviews progress town council right that is an agenda item right so I'm I just want to while we're on this did action is that a town council uh I don't we never voted the the instruments in the past did we I think took the council but I never we didn't vote them no no so should I color this or not it's not an action right no and also you know maybe we don't need to take them to the council I mean what we did this year was let the council see what they might look like and then you as president just had them sent out right let me get out here I think it's the the council evaluation document that the council would want to see yeah and this the February ones the staff and public ones this year they might undergo a lot of revision but we're hoping that after that it's really just making them current um it's the hope yeah so maybe this year it is a separate agenda item because there's a lot changing but after that it might just be here's the here's the form and hey it now says f y 22 instead of f y 21 you know so there's no vote here but there's council so I'm for the time being I'm just going to put a little green and then uh we review the progress there's I can't see us voting at this point we're not going to vote new goals I'm sorry when in April yeah but it's it's take it to the town council I guess is what the light green is starting to mean so I guess the question with the April one is we've got that set happening two weeks before he does his self-evaluation is that even necessary and reviewing the progress on the current fiscal year goals and then two weeks later we're discussing the next fiscal year goals yeah I was thinking that we could take that out and um just yeah I'm wondering if whether it's necessary I think getting rid of some things would be a great idea I mean in in discussing the coming year's goals we certainly will be discussing you know how the past year's goals went but I think it's a separate item I don't see it as I don't see it as an agenda item we review them once in December and then then in May we start thinking about the goals for the coming year and in doing that we certainly would be talking about where it could come up you know well how do things go this year do we need to keep them can we get rid of some you know but that's part of that whole discussion I don't think it needs to be a separate item yep okay I got rid of it no I think you've given me what I need to do the revisions okay okay yeah you know now you're the questions that you had placed in the document we've already dealt with defining the year I mean let's go down to those and just see do we want to leave even leave them leave them there how should we define a year we've decided to define it as July 1 to June 30th yep take that out we've decided to do it that way correct yeah so yes it might be worth mentioning in the memo or document that there is a disconnect between the contract and the right I don't know if it's worth mentioning or not but it's also subject to change it's it could change so I was going to say that at some point the contract could be modified by making it a shorter or longer contract one year and then get the contract into where you want it to be you know the contract date now was really determined just because of when we did the hiring process and when we could negotiate the start date with the person we hired we had an acting with a temporary town manager going until we can so we could do a thoughtful hiring process and then when we got to the end we negotiated a contract and negotiated a starting date and that became the contract date by the way we did change the contract dates this last time we moved them so at least they were not in the middle of a month and you can do it again what would be the ideal in the best of all possible worlds what would be the ideal dates for a contract doesn't matter and if it does what would be so subject to when you hire I know it seems like it's difficult to control you know if somebody if god forbid we found ourselves in a situation of having to do a replacement of a town manager starting January 1st we'd have to do it okay I'm not sure the contract date matters as much as and right now you know the lag between what compensation we grant and when it starts is two months that's not awful it matters more to get it in sync when that lag would be really bad at the same time you almost wonder whether the contract dates should lag in enough that the evaluation happens before you have to notify of non-renewal and right now it's not happening before that exactly right you know and so it almost makes sense even though the compensation seems weird if it would be granted six months ahead of time it seems if you're gonna align something that maybe you align to your notification date for renewal or non-renewal instead of the actual contract dates it's a line align to renewal dates this does not align with the present contract right okay multiple years yeah these other two relate to the issue of the the goals document um and I think we need to think about what it is we're trying to do with this um if anything um and you know every council is going to treat it differently yeah can we create a template or do we just um yeah we're not putting this into bylaw so there's nothing about it that can be that cannot be changed right and um you know we could even for that matter decide that in this next year set of goals we're going to have multi-year goals and a new council could come in in january and say screw that we're not doing it so the these are theoretical at best right and so I guess the question for us as a committee is there anything we can contribute to this um and that's something we're going to talk about I'm sure but um in terms of helping future councils ourselves for one year at least and then future councils and maybe the answer is there isn't much we can do but um we could just at least mention in the report that we discussed that or that it was at least brought up we never really discussed it well I mean you know I think breaking it into policy and management goals makes sense to me I thought that was an excellent uh so that's something we could recommend that you continue to I mean or we can discuss and decide whether we think it's a good idea but having policy goals and having management goals um do we want multiple multiple year goals I think there's an issue with that um we're only we're going to serve for two years um how can we commit future councils to um I don't know I mean goals many of these goals are multi-year goals but does it matter if we say two years three years five years 10 years it's a question I'm wondering what people are thinking maybe if you isn't should we have multiple year goals but should we recognize that some goals are going to take more than one year yeah and that that's where I stand is we can't commit the council to a future council to a sustainability goal say but when we set a sustainability goal maybe we have to figure out a better wording for hey this is a goal of ours we recognize full completion of this goal will take 30 years you know or 20 years given our climate action goals but here's what we believe substantial progress over the course of one two five years would look like um so we might have a specific goal for a specific year or two years within the larger goal of sustainability yeah the way I view it and I think ECAC is a good example the future councils can amend goals and if a future council feels that it was either too quick or not quick enough to achieve a goal or that the goal was not strong enough or too strong that's a right of future council to make that amendment right let me ask andy the all of you um I could see that um by trying to say that a goal is multi-year then the then the question will be is well then what do we want accomplished this year exactly right and okay where you were coming from George and um um that could start getting in us back toward I'm sorry to say the old evaluation where we were down to and you know on the third Thursday we should do this I'm being facetious but was to make a point um let's leave it as a as a discussion yeah I mean I guess it's why I like the way we did the goals this year of the goal is to you know I'd have to pull them up to it was like big broad goal sustainability blah blah blah to be accomplished or you know some ways of accomplishing it and then we listed you know two or three sometimes four or five in each of these broad goals of things we thought would help show meeting of the broad goal even though you can meet it many other ways too you know if if unsustainability he you know the town manager I think one of them was like educates the town workforce on something you know if he doesn't do that but can prove that we've met our 25 percent reduction in carbon emissions or whatever that you know that our climate action goal had for 2025 and he comes in at the end in the middle of 2021 and says hey we did that you know I'm not so concerned that he didn't do the other thing because he met his sustainability goal you know like on the broader measure so that's why I like this sort of not specifics but giving examples of things that could be used to demonstrate meeting the goal right so maybe it's not should we but how how should we recognize that some goals will span more than one year and just leave it at that one thing that I liked was that we tried to at least for policy goals connect them to specific council actions so in in in presenting these six goals we tried to connect each one to something the council actually voted on something the council actually as a body agreed to ideally the same time we're trying to give the town manager some sense of what specifically he should be doing as Mandy suggested within these so it's this dance between the larger goals which are multi-year I think all the goals that we identified this year are multi-year goals but within that trying to identify specific things that would be benchmark source things were you know it could be very specific saying we'd like to see this done or this done or this done getting us to agree to that all 13 of us may be a challenge but we did agree to these six broad goals and I thought we did reach a consensus there so it's it's I think we need to talk obviously more about it but I'd like us to be able to first is the five of us that maybe eventually to the council make some sort of suggestion or some kind of comment on what we think is the best way to present goals should always be tied to some specific council action I think that's a good idea generally within the multi-year we should be able to identify some specific things to be done this coming year it shouldn't just be you know sustainability so we'll come back to it obviously but I take it part of our remit is to produce something along this line most important thing right now is the timeline right I think we've enough of this do you want to try to get to the minutes I'm sorry you want to try to get to the minutes yes you all we have item six is the bottle of sufficient consideration all I did is I entered in what Mandy had sent me so if you do get a chance to look at it you will see Mandy's contributions in red my contributions are in red hopefully it shows up as red in your document and your I believe it's in the form that you can just go in and make your own or I think what we agreed is that you send it to me and I will put it in so yeah do you want to look at I'm sorry which minutes do you want to look at bring it to the minutes and while you're still on the goals document you guys are talking about I just wanted to do two things because I looked at the ones who were assigned to me and started trying to piece them out and I think that in the end of my next step is I need to talk to Dave Zomak about both of those bylaws I won't call into them when you use the term the committee I assume that that was the bylaw review committee that's the reference to yeah I think in the case that you're thinking of yes yeah committee understands that the conservation commission will be seeking that that sentence was referring back to the bylaw review committee not to not to prior gol action okay okay can we yeah I'm going from memory here but what Lynn has on the screen at the moment is this document I don't want to spend a lot of time on it but Andy what you have just given me I could enter into it that you're going to reach out to Zomak and initiate a discussion with him on the two items that you have I think Mandy has pretty much identified the things that she and so I thought I'd just people look at it and be aware of what people are going to do his next steps and I haven't done anything that's all right that it's just just so people know the documents there and Andy it sounds like what you're saying is that your next step is to reach out to Zomak on the two that you've been given I believe you were given two right it just happens that he is unless it's changed he's been staffed to the ag commission and he's been staffed to the conservation commission and those are the key bodies that we're going to work on in it in sort of what was identified by the bylaw review committee were steps that said what staff and those two committees should do respectively on each one so it seemed like if I'm going to take this seriously move it to the next stage I should just schedule a time to talk to Zomak fine so I will make a note of that in this document and I'm leaving it up to people then to begin to pursue this begin to take some steps I don't think there's any reason for us to discuss it I just want people to be aware of of what everyone has and aware of what people are going to do next yeah Andy I have one question and it's basically to ask you to go back in your memory and that is do you remember whether or not the net zero energy bylaw was ever reviewed by legal counsel so whether it was or not it was passed during a town meeting and all town all towns any bylaws towns pass as opposed to cities have to go to the ag for review and so it passed an ag review and I believe that it was I just don't remember you have to ask Paul it's my bylaws and you know we haven't felt any press because we're not to the building stage and even in the one building that might be coming up earlier rather than later i.e. the library it's not a requirement so I nobody in other words nobody's tried to actually do anything that required truly implementing this bylaw there's been no renovations any place there's been no additions any place and the library is not subject to the bylaw their plans now include significant sustainability that was just a question just to ask Paul next time if he had referred it to town to KP at the time that it was going through all of that process I can't believe that he didn't right um Andy in terms of the words the committee that meant the bylaw review committee thank you yeah that's what I was just confirming okay yeah I developed the basic shell of this and then Pat went back to all of her notes from the bylaw review and that's where a lot of this came from yeah good um right as we speak um Andy is going to reach out to Zomac and get back to us when he has there's no rush on any of this but I just want people to be no we said we'd each move our pieces along I just just trying to get my head around it good thank you we have two sets of minutes September 30 October 7th they were actually in the packet last time we met I had been very minor change and that was it hopefully people have had a chance by now to look at them any changes problems with the minutes from September 30 or October 7th I just have one uh word that I would propose to delete from this um September 30 minutes okay um and uh under number two um this the that very first sentence um it's an uncomfortable slash divisive I don't think I ever said divisive okay I would just move the slash and that one word good you're making that change George yes I am I'll make that change any other changes to September 30 I made one very small change right here yeah just the spelling there's nothing um I'm also trying to just as an aside I reached out to Athena I'm finding that the GOL um meeting is not getting um the video is not being put up on a regular basis and it turns out that that is actually um a town IT issue not a Amherst media issue so hopefully I haven't checked today but hopefully we are up to date and I will continue to to to push that they get up in time I'm they're useful for me in doing the minutes and also reviewing some of this stuff but I couldn't do it for these meetings because they weren't up we had no videos we want to go ahead and adopt this yes so September 30 um um want to vote then uh have a motion to accept the minutes of September 30 as amended so yes all right it's moved and seconded and let's just go through uh Lynn yes uh Mandy yes Andy yes chair is a yes and Pat is absent so four zero these minutes are accepted as amended um October 7th I had no changes to this I was puzzled by um under one of the votes we declared a bylaw clear consistent action well and then the next entry um has a member of the committee saying that the bylaw is not clear so I don't know what whether that's I didn't have a chance to go back and look at the the tape but um I'm not gonna have but anyway um any changes corrections if not I will entertain a motion I moved it except the minutes of October 10th October 7th thank you second second all right they've been moved and seconded start with Andy yes now Lynn yes Mandy yes all right chair is a yes again four zero one absent to accept the minutes of October 7th we do not have the minutes of October 21 they'll have to be for the next meeting I have no items not anticipated in advance 48 hours in advance I do not see any public there is no public present so there is no public comment um future agenda items the next meeting is November 18 we'll continue obviously to discuss this process of time manager evaluation and timeline etc what else is on it we might get facial recognition if it's back from the attorney right yeah because it's in the attorneys yep it's with the attorneys go ahead go ahead Mandy John what I was going to say is the second half of facial recognition it was split into two different bylaws um is in front of TSO tomorrow so if they if they finish with it it might come to GOL I assume George would just send it directly off to the attorney at that point our practice is to send it to the attorney where it then disappears into a black hole the only reason that we might need to meet before the 16th uh council meeting am I right yeah it would be the 16th yes right is if something came back on the bylaw 14 well we have just passed that we just decided that was clear consistent actual pending so you're just saying if there was an issue that raised by the if Joel comes out and says I got concerns right we might have to have a special meeting yeah but I don't we say no are Amanda Jo do you expect to get the review in time for tonight so I'm I'm hoping that Chris Breastrup talks about the talks tonight about Joel or something I don't know if Joel's supposed to be there tonight but I will send after this meeting an email touching base with Chris Breastrup on that to see if we can have a result back by tonight's meeting yeah just to ask her to hang on again our motion gives some flexibility so yes so just looking into my crystal ball I do not see a great deal at the moment on our agenda for the next meeting am I missing something we have the process we're working on maybe something back from KP law facial recognition we should by then have something from Paul on the policy on delegation of public way responsibility to match up with this bylaw that has to go to TSO well it's supposed it has to come to us what happened last time is it went to both and TSO seems to you know they say it has to go there they're not the ones that deal with council policy this is a council policy what happened last time is GOL looked at it and then shipped over a new version to TSO who then just rubber stamped it TSO is going to insist they see it but it's a policy of what we allow Paul to rule on versus what the council rules on nothing about is it good or not so I personally don't understand why TSO even sees it because it's clearly within GOL's charge where is it actually at the all hasn't proposed it yet he hasn't proposed it and we're expecting yeah I mean we could just make changes and propose them to the council if we're tired of waiting for Paul we could pull up that policy and propose changes under our charge we can check with him on the public by memo this afternoon okay okay so that might be something okay it sounds like you don't have anything in specific in mind man do you're waiting really to hear what Paul's thoughts are I mean I I could draft changes I sent Paul thoughts on what needs changed I don't know whether he wants even more changes right my main thought was that we forgot to include what when we did it we didn't include the governor's orders and that's what most of these public way accommodations are under so I think we need to add the governor's orders to it instead of just the zoning bylaw you know instead of just public way uses in accordance with the zoning bylaw I think we just need to add the government in accordance with the governor's orders too I'm wondering if it doesn't make sense that given all the other things you're doing maybe it doesn't to just make a proposal to amend that policy and bring it to go out and we can talk about it and review it and then send that to Paul for his input rather than wait on him you may learn something tonight which is fine but given all that he's dealing with he may just not have bandwidth but we could we have if we want we could make this proposal and then just him to see what he thinks if he doesn't have anything drafted I'm happy to do that I'm suspecting he doesn't if you find out otherwise then fine we'll wait and he'll send us something but if he says I really haven't had a chance to look at it one proposal for next time is for you just to give us something to to to look at as go well I'm happy to do that okay and then that we could send it to him and that thing to think about me and he is that you know we all hope that COVID-19 is going to go away sometime and the governor's orders will go away sometime so that if you can come up with wording about any laws orders of the regulations orders of the governor or whatever it seems right so that it fits into permanent something that would have life beyond COVID-19 crisis anything else I don't see anything else so for future agenda okay um we're done George awesome well you guys are doing work but um so we adjourn and at almost what is it 29 12 30 all right all right everybody go well thank you as always Emily thanks going back to the TV now