 I decided to do this talk because at some point I realized that I was organizing most of the sprints and I thought it's maybe because it's either too hard or because people don't care and since I preferred it would be the first option, I decided that a talk would make it so much easier. So when I think it was around the time I was starting in KDE so I cannot really put the point in history but it was around 2006 or 2007 that KDE decided that sprinting or organizing developer and contributor meetings was a way to put money to use to improving KDE software and well KDE has been having sprints so far, well lots of them. Well first of all I am Alish, I'm part of the KDE keyboard and I've been developing KDE software since 2007 or so. For now what you need to see is that I organize several sprints by now. If you say either I'm somewhere where I think that a sprint could happen or I am part of a team that needs to meet physically you will want to think about organizing a sprint. Basically and the big TLDR is that you need to think about where, the big special thing about KDE sprint is that geographical space comes into question otherwise our software gets developed all over the world. I put hack here but in general it wouldn't even need developing. If you have developers who need to gather and do stuff with developing like writing code or documenting or whatever that makes sense. We've had documentation sprints, we've had promo sprints, we've had different kind of stuff. I wouldn't know if documenting would count as hacking but I'm not a linguist. If anybody is a linguist, tell me. It does? Sure. Then hack and sleep. One would think that people don't sleep and I mean admittedly on a sprint you wouldn't sleep that much but you need to think about that. The third thing would be food but it's something that you end up worrying more when you are there than actually from when you are preparing the sprint. The KDV will be sponsoring trips so flights or train or cars or I don't know, donkeys and we'll be sponsoring the sleep so hotel, flats or whatever it ends up looking like. We've had very different kind of sprints, we used to have for example Randa which was admittedly something very special and specific but it was renting a big house and bringing tons of sprints over there. We've had sprints where we just hired the house and well we slept there and hacked there just in different times of the day. We've had sprints which is actually probably the most common which is there is a company that is somewhat interested in what we do and they tell us we can go there. We obviously don't go to people's offices to sleep so well we find a hotel or a flat or whatever nearby and well we move around so KDV will be sponsoring these and trips. Food is not well sponsored but I mean people will be still having food you just need to think or make sure that there's more or less restaurants around the area or I mean for example in Randa we didn't go to restaurants we managed that so it's a matter of having a plan of what are you going to do when people start starving and being cranky that's always useful so yeah food and in general the process would be you get in touch with the different people who want to meet and see right who would come where are you coming from because obviously the budget will look very differently if you have people coming from very different places or they're just around the area. When we were starting KD Connect for example when we met with Albert who is also living in Barcelona we were joking that we're having a KD Connect sprint right because I mean we were meeting and we were kind of the two people doing stuff in KD Connect back then so I mean that was a sprint right. We were obviously not asking permission to the EV to do these kind of meetings but if you have people from all over the world you want to find a place for example that is in the middle so I mean it's not a matter of like destroying the planet by flying just as far away as possible if a lot of people want to meet I don't know in India in Asia because they're there that's definitely doable. In Brazil for example they do a academy which is I mean more than academies it looks more like a sprint I've never been there but I've looked at the pictures very closely and in general so you will talk to the board you will say we will need about 5,000 euros for this sprint or 10,000 or 3 million and then well we will look at our budgets on our end see if it fits if it can be done if it's too high we'll say why is it so high if it's not we will say just go for it we will create an entry in reimbursements.org which basically is an event and then when you tell your fellow contributors or sprint attendees register to reimbursement then there they will be inputting the right amounts it will be accounted into a specific budget and the board or and Albert who has been helping us with that will be accepting the people or saying if we need some more information or not well we document all of the sprints there you can actually look at which sprints are happening in in this wiki you can look into that and I didn't really talk much about the sleep but well you would find a hotel what when I organize a sprint I like to try to do it myself like you could technically tell your attendees just go to any hotel you find in that city and get the room but well first people want a group together and a very interesting way of well economizing is having people share rooms because otherwise well you end up getting a double room for every person and it's just double the price and well we're not wasting Donald's money right so there's that there's the flat Airbnb kind of formula as well you can look into that when when we had the office in Barcelona we were having a lot of sprints over there and we knew what flat that was easily high rebel for a week or so and well every time that somebody said I would like to organize a sprint in your office would that be possible yes sure I talked to the guy he said would you have space that week yeah sure and then this was super easy right because well we already knew each other I knew the space was available what it looked like there's always some kind of well variable right if you've never been to the place so there's that and then scaling I added this because it happened twice this year that I was organizing a sprint and then somebody wanted to be there as well and somebody else and somebody else it happened first in Valencia we started organizing a plasma sprint and then Nate was looking for a place to have a sprint in and then we had the usability and productivity sprint over there it worked out fine actually like all of the research was kind of done in that case with us like for location we had the Salimbuk offices in Valencia they had space for more hackers so and also the both topics were kind of intertwined so it made also semantic sense then it was a matter of just getting more rooms in the in the hotel and oil increasing the budget of course but well both sprints needed the budget anyways same happened with in the Nuremberg sprint in you know this was a offices we started doing a kitty connect sprint and then there was the onboarding sprint that wanted to or needed the space I told them all right we can have it there we'll just get some more rooms and then Queen actually said and we too me too all right and we had the three of them in Nuremberg and it worked out quite right well you can ask them but I'd say it was okay one of the things that you need to remember to tell your attendees and you need to remember yourself as a then these is that a sprints should ideally have a well and then something on the news in in dot K the door explain what happened the kind of things you did that that would that should be there as well also we're asking everybody sponsored in general also for Academy so remember to write a blog post or actually the dot story if somebody says I'm not gonna write about my what I did but what we all did that starts fine as well but everybody should be reporting on on the planet but what they've been up to on the on sprint and that's about it if you have any questions here or around Academy so for like almost 10 years ago we did an event with GNOME and we are going to do that again and you are one of the organizers so how it's organizing something together with two big communities well that's not a sprint it looks entirely different you need to coordinate people from very different backgrounds and that always takes some kind of toll but on the other hand it's brilliant to be able to work together with another big community to be able to do something well that is more than some of its parts right so it's gonna be great this is not a talk about LAS but well come all of your welcome the the entrances for free call for papers closes tomorrow so send your talks today we need kitty related topics on on the program so do it now please any other question about sprints thank you so much