 Okay, so we'll call this meeting's order. Hey, it looks like this is gonna be a little faster than last time. Famous last four years. Yeah, right. Yeah, I know. Every time I say that. So minutes, any changes? Motion to accept. I'll move. Second. Okay, seconded by Jamie Barbara. All in favor? Aye. Great. Orders are coming around. And when I wrote this, I forgot that you had already authorized me to sign the contract with TNT. Todd has signed it. Okay. So where else at? When is he moving in? Yeah. Did he not come today? No. Can't he? We said last time he checked, he was in. Actually, just wanted that stuff. Well, I talked to his wife on Friday. Okay. And she said he had gotten called off on an emergency and he was hoping to set up today. So I don't know. The trick is to call Tammy if you want to know what's going on. Okay. Well, that's odd. Maybe he'll be here tomorrow. Maybe he's a new to me. I don't know the last time he went and checked, but he had been a little checked in. It might have been yesterday. Yeah, no, he didn't. You know, he doesn't see that. Because the contractors keep asking and I'm like, I know he doesn't seem to keep us in the loop. But if you call his wife, she gives you the answer. Okay. Yes, Barbara. I couldn't understand what you were saying. Is it anything that needs to go in the minutes? No. Thank you. No. Sorry. And so, anybody, public comment time? Anybody? Barbara. No, but I'd like to go back to additions or changes to the agenda. Oh, yes. Is that okay? Of course. I've got a quick question for the selector regarding who gets the government emergency telecommunication service. So our, may I? Please. Okay. Our emergency management director is signing all the select board members for a subscription to get GTS government emergency telecommunication service. If you so wish to be signed up. It gives municipal officers priority to access landline and self-service during an emergency. So, do you each want to be signed up? Yes or no? Yes. Yes. Yes. Yes. Yes. Yes. Okay. So we're gonna put your mailing address as the town office. Do you want your personal, and don't give me your personal home phone number or cell phone number. I have it. I just wanna know, do you want your personal landline or cell phone number also subscribed along with your name? What do you mean? What wouldn't be subscribed if you just had our name? It would probably just be, I don't know. I've actually never done this before. I'm just, he says, I'm also presubscribing select board members and other town officials, for example, the Constable. I would like to list the town office mailing address for those folks, so it'll be the mailing address. And Gats will send a card for each person to that address. Do they want their home phone or cell phone listed? I don't mind everyone else in town seems to have mine. Okay, so, and you're good? Let me get this point. Yeah. Good, Jamie? Yeah, I guess that has to be myself. It's just for the, between the emergency management team and the C.T.L.M.M.H.M. service, it wouldn't go any way sales. That's probably Gabrielle. Yeah, okay. Just who? Hello? Hi, this is Gabrielle. Hey. Hey, Gabrielle. Barbara has a question for you. We just started. Hi, Gabrielle. Nick Imlin, our emergency management director, would like to sign up all the new select board members to his subscription of Gats. G-E-T-S, which is the government emergency telecommunication service. And I want to know if you authorize us signing you up. What it means is that it gives municipal officers priority access to landline and cell phone service during an emergency. Okay, I'm fine with that. Okay, and I may give your home and or cell phone number to Nick Imlin to subscribe you. I only have a cell phone. Okay, don't give it to me, I have it. I just needed your permission. Well, wouldn't we want both? It's definitely the other one. I'm gonna give them one. I'm sorry, Gabrielle, what was your question? Yeah, everybody's doing it, come on, you too. Yeah, answer all the cool kids are doing it. Why wouldn't we do both cell phones? I'll give them one. I just wanted to hear you all say yes. Okay. Okay, thank you. Anything else under public comment? Okay, commission appointments. You all saw that we've had an applicant for the conservation commission as well as one for the planning commission. Wow. And let's take Walt Ames' first. I think Larry wants to speak to that. I just wanted to say that we part of the endorse his application and he's been working away to out and end up to his knees and, you know, and not more cutting fragmites, so. I'm just, he got it all done. He wanted me to ask about something else, which I didn't in public comment time, but we've been debating whether or not it would make sense for this fragmites then to try to get a hedge trimmer articulate so that you can put it down to the ground. Some of these patches are really big and really hard to get. And folks wanted me to ask if you guys would be interested in it. I wondered if maybe the road through we have used for something like this, you know, year round because this is just something we would use at a specific time of the year. They cost anywhere between 250 and, you know, up. But I didn't kind of prepare to, you know, formally ask you if there's a reason I couldn't have some hope to go forward on it, I will, but. Does the conservation commission have a budget? No, there's the conservation fund, but whether expressive provides for this or not, there's certainly been a practice of not using it for anything except land acquisitions or, you know, interest and land acquisitions, so. I can let me see the styles that they have at the garage now. I know they, I don't know if they have such a piece of equipment already at the office, but. It would just be, you know, some kind of handheld thing. And the problem is you have to cut these things off about what you're supposed to, about four inches above the ground. Yeah. And so most manual work, gas power, whatever you're doing down at this level, we're almost all old on the house. Would a brush cutter, like I, I mean, they're, they can be dangerous, but like a handheld brush cutter, like. Something like that would. Okay, because I know I was using one with this weekend and that is. Yeah, but Frank, my use is pretty tough, isn't it? It's not especially, I mean, it's easy to cut. The problem is that in so many places, it's interspersed with other things that you don't want to cut up, you know, you want them to survive. And so it's a little bit difficult, but. I know. So I, I both think it would be, I think that the conversation about like dealing with the invasive species and collaborating with the Conservation Commission is an interesting line of discussion. And I think, I think there could, could be a good reason for, for like the town to own equipment that then gets loaned out to a group of individuals to help facilitate that, especially in times like this when the road crew are so wrapped up in other road repairs. The only concern that I guess I have would be what the liability would be to the town of, of like citizens using something like that and getting injured and like performing work on behalf of the town. But like, I guess if we could like sufficiently navigate the liability issue, I think it would, I would certainly like to work with the Conservation Commission to like get a collection of tools that would like really facilitate the dealing with invasive species and kind of make it a turnkey kind of participation in, in, in that activity. Well, that could be really good. We, we did actually, we posted a thing on Trump Works Forum recently and what we told the public, very a lot from what we were going to tell the public because we were going to try to recruit the public to come along with us on this thing. And we got hung up on the very thing we were concerned about, oh my gosh, you know, we have somebody out there, what if they get hurt? You know, so we just decided it would just be the select of the Conservation Commission members themselves. Sure. And we deliberately focused on fragmites because I mean, everything is eating itself. I mean, if we get rid of fragmites, it's not going to deal with the invasive species problem. But we thought it was close enough to being manageable that we might have a shot at this not being overrun by this. And we may be wrong about that because we're finding it everywhere. Well, I think it's, it's worth kind of pursuing maybe a conversation with the League of Cities and Towns to see like how they might deal with like volunteer, how we might like set a policy for dealing with volunteer labor. I mean, I know in some situations like just signing a waiver is good, but in many situations, the lawyer's going to say, like, it doesn't matter if you haven't signed a million waivers that you're still going to be liable for, for that individual if they're performing some sort of work. But it would be nice, I think, to try to get a group like the Conservation Commission that is going to be, I guess, going to have like best practices for those types of plants and mitigation efforts. They're going to be kind of an authority on that to a certain extent or for a life of a better term and to organize like how individuals are doing that and getting people to participate in and so that folks' participation and their own mitigation efforts aren't so kind of willy-nilly, but like a very deliberate effort and kind of collective in nature. So Barbara, I think, is going to volunteer to talk to Passif. You said, no, well, no, I was going to say, well, if you guys don't have each other's email addresses, I'd be happy to give you each your emails and you guys can start a conversation and I can also send you the hold armless agreement that we have and maybe you could contact VCIL and see if that would suffice for this kind of volunteer activity. Yeah, that works, Larry, I've got your email, so I can- You should have them, it should come up. Yeah, yeah. I'd also like to suggest we find out what the road crew has. Has, yeah. And probably that would be the place to keep the equipment if you do manage your stuff. So we should coordinate. It could just be the property of the road crew and the story down there, except in a limited period of time Well, it is associated safety here because I know like the thing I was using this weekend came with like 36 pages of warnings. Took me a long time to start. And I'd also like to suggest that you put together a little budget proposal for us because we'll be doing the budget soon. Okay, in prior years, we haven't done things like this so it rarely came up, but we'd be happy to do that. I think that let's, maybe I'll work with you just kind of putting together a list of like things that you've been using or would like to use and just get like an equipment list essentially and we can, as we're putting the budget together, try to work that into a proposal for the road crew assuming we can move forward with trying to get those kind of procurements coordinated with the road crew or the highway department and then find a place for it. Yeah. That makes sense. Yeah, after making this appeal and having this discussion, I probably shouldn't tell you, but Neil Walker, I mean Neil Maker showed up yesterday at this thing, we did an admin, which is a huge patch and he brought his side and Neil Maker was the grim reaper. And I thought there's no chance we'll get anywhere close to finishing this and he put it all back. That's nice. I saw that today. Oh, what good art still has done that. I think you have the right people. I think we have a plan. So what about Walt Ames? Sorry? What about Walt Ames? Oh, Walt Ames? Oh. Okay. Well, he's enthusiastic. He's throwing stuff right at you. This particular project is working on that. I think he's committed to trying to be a good citizen and work for the betterment of the natural world of which we're blessed to live, so. Okay. And I know he was on the DRV for many years. He. Right. Apparently he has some stories about that. Yes. How about you? How about the selector? I know. Oops. Okay. Gabrielle, you still. To make a call. But if you need help, hang up and dial your operator. Meanwhile, I'll take a motion to appoint Walt Ames to the Conservation Commission. Anybody? I believe it's Ames's. Ames is. Sorry. He's so moved. So Jamie has moved it. Do we have a second? Second. All in favor? Aye. Okay. He is so appointed. Thanks, Larry. Thank you very much. And now. Yeah, Larry, I'll try to follow up with you this week. Thanks. And you've all seen Vicki Arthur's. She set a resume and I don't know. There was a little bit of a bio. So she's not here. Do you know her, Scott? I don't know. I'm trying to get in touch with her so she might be able to help us all with our FEMA. Yeah, she has a FEMA background, so our area is all freaked up. I'm trying to get Gabrielle again. She got cut off. Okay. So any discussion on that? Well, we'll wait for Gabrielle then. Hi. Thank you. We're about to move. We just moved and voted to appoint Walt Ames. Ames is. And I served on the DRB with him. You'd think I could pronounce it. And now we have a motion to appoint Vicki Arthur to the Planning Commission. So all in favor? Who did that? Jamie moved it and did somebody second? Right. Or did any second vote? Well, I thought you just did Walt. I did, Walt. I'll second Jamie's. I'll move them both. Okay, thanks. You go to them. Fine. Okay, all in favor? Hi. Hi. Well, Rose, you got enough to deal with? Oh, yeah. Now, to get Gabrielle vote for Ames. Yes. Ames is. She did. She said I. I thought so. Okay. There's Vicki Arthur. Now we have, next up is Jenny Johnson's curb cut application and the road crew. They did. And Dana was actually coming in case there was questions, but we don't have until 6 30. So we might be here at 6 30. Shall we put it this way? You're here. Okay. Oh, you're Jenny Johnson. I am. Oh, hi. And they were fine with it. I just didn't know if you were gonna have like additional questions. I did want someone from the road crew. Shall we just table it for a few minutes? What's next up? I appreciate having someone from the road crew here. That would be nice. Okay. So we'll table it for a few minutes until somebody shows up. And move on to Curtis Pond, Dan. So. Dan. Dan continues. But there are P's out, so. Yes, yous. There are P's out. I signed the addendum number one, which was which we approved at the last meeting. And that was just to get us through the bid process. They're still drawing up amendment number two. It's not ready to approve to sign yet. The CPA is still in discussions about pros and cons of signing it as is and sticking with DNK throughout the whole thing. We're talking to other possible engineers. Okay. We're, I think, leaning heavily towards just signing it, but not quite ready to do so tonight. Are they gonna change their costs? Why do they need to draw up a different document? I guess they just have to lift it. Well, right, just pull it out of this. Because we had them pull the first part out. Right. But I think we'll postpone authorizing me to sign that for two weeks. Okay. Till the next meeting. Okay. Sorry, let me make the phone. And here's Marge. Hey, right into the hot seat. Well, I don't think so. I think we're done. No, I think we're done, but there's one other related piece that we're gonna have to take action on as well at the next meeting. And I just wanted to, I don't fully understand. And do you mind while I'm digging something out just to let me know what that decided? Yeah, so we decided to not, I was just saying that the CPA wants to have a further dialogue before making a recommendation to the select board on signing addendum two or not. And so we'll do that plan for that to revisit that at the next meeting. And at the next meeting, we'll also have to sign something related to the historic review amendment. And I was hoping you could explain that to us. We probably won't be signing it next meeting. Okay. For the Army Corps of Engineers, they require each state's historical preservation group to sign off on what's done. And I just want to say, I don't have COVID, I'm just wearing this because I'm going away next week. And I'm not gonna say anyways, but so because it was an adverse effect to the dam because of the spillway going from five to 10 feet, they have to, are the state historical has to send it down to Washington, DC to have them check it over. And part of it is a memorandum of agreement that the CPA and the town will have to sign off on saying, this, I got five. You can, I'll do that. That's basically just kind of states what's going on. And I got five, so okay, we'll give real stuff here. So, okay. So, the thing is that Angela is like the Army Corps of Engineers person. They, this is a review they put together. And I mean, a memorandum of agreement I put together, they sent it out to us. And we shared it with Jamie and Gabrielle. So, this will be, need to be, the engineers, their engineers and our engineers are seeing whether anything needs to be changed on this because of the flooding. So, that's gotta be taken into account, but I want to give you guys a heads up on this. Whether you want to have the lawyers review it now and then see what other things they might come up with or hold off and do it at the end. My, I'd rather CES look at it now in case there's anything that we're really opposed to so we can get it in there before they come back with like a final thing. I did want to mention that I made a credit and it's the second whereas I asked him to include that this, our plan was vetted by the state of our life down safety. And they're the ones that said go from five to 10 feet. So, this is just a heads up for this, not, not for you guys to, but if you want to decide whether to get legal counsel to look at it now or wait till they send us the final thing. But they, like I said, the engineers from Army Corp engineer wants to get with Du Bois and King and figure out if anything's changing because of the, and they kind of mentioned something in an email without being specific that they might have a change that they want it to the plane. So that makes me real nervous, but. Okay, questions for Marge? All right, I can run this by Joe. Yeah, and it's more, I, I, this is the permit that's caused, has caused us to, so you can do it this year and wouldn't afraid of us if I want to stay ahead of them. So we can, you know, I was still worried because going down to Washington, D.C. and how long is it going to take? So this is about the historical preservation part of it. It's the Army Corp engineer permit and part of it contains a historic preservation assessment. Exactly. Right. So that's what this is about. And so the state people had to send it to Washington. Right, for historical folks. Yeah. I'll put something in the minutes about it. All right, all right. If I have time, I can maybe write a sentence or two. Basically, the Army Corp engineers of federal permit we have to get and they always check with every state if there's stuff going on. And our state, that's when we had to have the historical assessment. They found an adverse effect because dam safety for the state of Vermont wanted to increase the spillway from five feet to 10 feet for safety reasons. And they're not excited about it because it's not historical. So. Okay, so Wendy, you would have a change. Okay, we just wait then. You'll just let us know. Yeah. I have, they've been very frustrating. I keep saying, what's the process? What's the process? And how long does it take? And I don't get answers to that. So I can't really answer it yet. But it's one that we worry about because it can just drag and drag and drag. In fact, it has. Rose, did you, were you saying something? No. Oh, sorry. I think I said, I bless you, Mark. Oh, okay. I think that's what I said. My husband, he doesn't say God bless me. He says, I'm a war. It's not a war. It's not a war. Well, that's Steve. Well, Barbara. I have a RFP process question. Who are the proposals coming to? And I'll be asking, are they coming with the town office? I believe so. Yes. I know typically that's a sealed bid kind of thing. So I'm the one who opens the mail. And I just want to know what I need to be watching for and the way it's addressed while I know. And before I accidentally open something, I shouldn't be opening. It might be in the presentation, the advertisement. I haven't looked at it enough to be here. I'll talk to Michael and circle back. I think it'll be obvious. I think it'll be like probably Manila and Boa. And it might say Kurt's fund. Right. RFP or something on the address. Yeah. But you know, Barbara, if you open it accidentally, just quickly close it up until it's done. I just want to avoid you if possible. I just wanted to see how they're coming with the town office. They are kind of like that. So a lot of times people will come and watch you open the bid. Exactly. So as they come in, who am I turning them over to? You're keeping them there. So you're keeping them there for now in the vault. And we have in the contract, which is that in today's Google Drive, there's a scheduled bid opening. And do you know when that is? Which I meant to email everybody pulled out. Well, you can email us later. Yeah. I want to get that in our calendars. We should all be there, shouldn't we? Yeah. It's on the 26th of September. 26th of September? Is it the 26th? That's not the time of mine. OK, so it's not until the end of September. Yeah. OK. Other questions for Marge or Jamie about this issue? Can I throw in a question for me not related to this? OK. I'll do it real quick. Another thing I'm trying to nudge along is the legal stuff. I don't know if. I was going to do the next task of talking to the landowners, but I wanted to get the latest draft from the lawyers. Yes. Do we know anything about what's happening? Mark emailed looking for that middle of last week, and we didn't hear back. So I will nudge him again. OK. And I've been nudging him, too, because that's enough. You know, I want to get that. Yeah. I don't assume. Yeah. Just as a, I think we can't really do a contract until we have the legal and the permits in hand. That's my opinion. Thank you. Thanks, Marge. Anything else? And can I go? You can go. All righty. OK. Ken, do we have who we need to speak? Yeah, Dana's in the back. Yeah, but did you want to wait some time? No, no, no, I was going to speak for that. John and I were at the 5 o'clock this morning, so he asked. But we're talking about the Johnson curve cut. We're going back to that. Oh, OK. So Dana, would you like to speak to it? Yeah. OK. Come on up. Come on up. So we have an application for a curve cut At the present time, there's two curve cuts on your driveway. And you want to reduce it to one with two car in the middle. Correct. And they did an on-site visit. It's at 1289 Haggett Road in Ataman. They did an on-site visit today. And they did not find any problems with that application. OK. First of all, I just want to say thank you to everyone for this incredible work that you're all doing in this crazy month and accessing roads and the needs of residents. I've lived at this resident now, residents for a little over 10 years. Looking back into the history and the past three floods, the water flow continues to go the same way. So it's taking out Haggett. It's taking out my driveway. And it's also mitigating, or it's flowing into the Ataman co-op whole entire intersection. How many times do we want to do this? OK. So just wrote, there's that ancient glorious stone culvert, which is grossly undersized. Correct. And it's historic. So it's going to be a very large conversation with everyone in Ataman and probably attempting to find a workaround so that we can get drainage on either side of it. Because I do not pragmatically see people being willing to compromise, even though it's hopefully inadequate. And it is incredibly expensive to have those things washed out every time we get a flood. But absolutely. And we're dealing with a lawsuit between the music school and Michael about who owns the dam. That doesn't help. But sure, the culvert is not big enough. There's ideas what could go in front or maybe below that. But currently, where I've ordered the music school property, still trying to figure out all that zoning. But the culvert that was put in by the contractors that were hired is not efficient. And there's no way that we're going to, if this happens again in five years or 10 years, the road crew is looking at repairing the road. I'm looking at repairing my driveway and what do we have for the Atamac Co-op. So I would like to redirect in which way that I possibly can to move my driveway up. It's no longer going to be a moon. I can plant vegetation, trees, all kinds of things. But I would like to move that driveway up and make a team to further mitigate this water flow. I would like to work with the town to put, I think there would need to be a culvert put in underneath that. But what are we doing up above? Currently, I'm so happy that we got the road back. But the culvert currently right up above me, which is music school property, it's not mine. But it's completely inefficient. For what is, for mitigating this water to the other side. On the drawing that you've got, I think it's either the ASE or HSE, is that the school property that you're referring to? Yeah. That says school, OK. Yeah, where it says tiny head wall and need armoring, that is not my property. That is music school, but there was a culvert, a tiny little culvert put in right there. And thank God we got a road, but it is not finished. It is not accessible. There's, it's not even going to handle a small, half of what needs to be diverted higher up. So correct. And I want to change my driveway. I don't want to have this curve. So that's the most important thing today. But also, I need help. I mean, I'm no engineer. And I want to work with the road crew. And sure, you guys don't want to have to redo the road over and over and over again. And this is how the water flows. And you can look at historically 1911, 19, all these floods, this is the way it's going. What can we do? What can we do to mitigate it? Let's hear from Dana. Well, no, I think this is much larger conversation than data or I can, because it's about modifying or doing some incredibly creative, expensive engineering around what already exists, right? So we've had to do creative water solutions in other parts of town where there's existing beaver dams and people are reluctant to relocate them. We have one homeowner who allowed us to basically dig like a 60-foot kind of trench across their property so that the water would not be running down the road, but would run down to a creek so that we could get it out of the way. But it's a very tight space there in the village. And your name? I'm sorry. I'm Ann. Ann? So yes. OK. Ann is our road team. Ann, do you want road team? She's our acting road commissioner. OK, great. I think you talked to Ron. He called you. Ron Burma. Yeah. I've talked to a lot of people. So it sounds to me like there's two issues. You want an immediate solution right now for your driveway, and then you want a longer-term solution for the whole water flow. Well, I think that would be great, because I can just think about myself, but that's not how I roll. So if I do put in this curb cut and I put a driveway straight back and have a culvert underneath it, guess where that's going? To the Atman Co-op. Right. So I need help mitigating up above what is going to be most helpful for the road crew, what's going to be most helpful for the road, as well as myself. I can't afford 10 grand every 10 years to replace the driveway. So what and everybody down below me, especially the Co-op, how do we help so that the road crew isn't happy to replace this? So this sounds like a bigger conversation than we can have tonight. It is. Do I have permission to change my driveway so it comes in at a 90 degree angle? That's the question for tonight. So there's two questions. The one we can answer tonight is that curb cut and driveway change, which what I'm hearing from Dana and others is that's fine. I hadn't heard it from Dana yet. No, it's fine. What do you think? Maybe a drop rich. I'm going to close you up. You do. OK, put that in. But the other issue is a bigger issue, and we'll need further conversation. I heard from the, I don't know if it was the owner of the music school or the person who lives in the next house up from you. Nobody lives there. It's all music school. It's only operating three months out of the year. So they're putting people in there. Right. So I got a phone call from somebody connected to the music school, who's driveway one or two past you also washed out. Up above. That's Mike. He runs the theater. OK. And what he said was the town built the road, sort of roughly where it used to be, but the edges were, it wasn't exactly clear where everything used to be with his driveway and the road. And so the town rebuilt that road, and then he had his driveway rebuilt. And the two didn't quite mesh up. And he said, I haven't been able to get by there, since he left me a message the other day. But there's apparently a big hole at the corner of his driveway in the road. It's now fixed. It was privately done. Oh, it was. I talked to the guy he'd hired like yesterday after me. Jason? Yeah. And he was asking for town to look at it. But maybe he just did it. So maybe I got something else. Anyway, it's a bigger conversation about that section. I think the immediate question is, if Jenny puts her driveway as proposed, is that going to interfere with the ability to come up with a long-term fix? Or things that we were going to do. A guy's recommending a culvert. Is there ditching on that side? The only ditch is part of her driveway now, right? There is no ditch on that side of the road. Yeah. So it would be it's an advice to put it forward then, because it's a larger engineering. I mean, it's going to bulk for me in this state, and it's going to be a lot. So can we approve this as proposed? Go ahead, Jordan. I'm not clear whether or not there's going to be a culvert under your driveway. Are you going to put one under your driveway where it accesses the road at all? I mean, again, I'm not an engineer. That's what my contractor, Puri contractor, is suggesting. If the culvert up above is really directing the water, then I don't know if I need to, but I'm willing to. I'm happy to put one, but then, right, where does that thing go? I'm confused. I thought you said there was no ditch there. There is no ditch. So having a culvert to nowhere isn't helpful. There's nowhere for that to go. There's no way to put a culvert in. And now, I don't think they were recommending it. OK. No, they weren't going to go. Because there's no ditch there for the water to come through. Right. Well, if there's no, yeah, but even if there isn't a ditch there, it looks like there's still a gully there. So if you build up your driveway, presumably it's going to create an impediment for any water that's going to be moving from one part of that gully to the southern end of that gully, even if it's not going anywhere except into this door. Right. So even though there's no ditch over there, there's still going to be a desire for the water to move through the driveway that is then going to be creating a bit of a dam. That's what I want to help mitigate. I mean, and that's where the current culvert is that they re-put in. But it's tiny. It's a little tiny culvert. And the other side of it isn't even cleared out. And it was, I'm the one who had them put that in. Yeah, because it wasn't working. That was back when, yeah, a few years ago. But that is not going to take the water. And that is not my property. No. It's the music school. Yeah, I hear you. So I guess mitigating any kind of water flow coming down is going to be what, yeah, what can I do right there to get it to go across, right? So it's not coming in to me. It's not going to the Atomac Co-op. We need a bigger culvert. But what I'm suggesting is that even in the road, I make a 90-degree cut and instead have vegetation on that side and on the other side. And I move my driveway up, so I'm on higher ground. Currently where I would park is my car would be underground. So I want to move up onto my own property to higher ground. And that's what you sketched out. Yes. OK, yes. I have another one. It's a little bit more, you know, it's more of a T. That's what I'm looking at. Here's the culvert, right? But I want to come directly in. And then again, this is vegetation. I need to plant trees or whatever even around that area. But I haven't really spoken to the music school either. So but that whole area isn't mine. But I would like to work with my own property and bring my driveway straight in. OK? Well, we'd have to look at how much of the right of way you're looking to put trees and shrubs in also. Sure, and I'm happy to like, yeah, absolutely, absolutely. I'm only going to work with what is, you got right, and plowing and snow. But if it helps with any sort of flood mitigation, then I'm happy to put some things in. But I wouldn't be doing that without feedback and other insight. It's kind of a chicken and egg situation for sure. The current situation is not working. It acted for three years. I mean, I'm sorry, 100 years. Yeah, I totally hear you and sympathize with the position. So the purpose of the curb cut is to admit that we're documenting where things come into the town right of way. And the reason anybody would want to put a culvert underneath their driveway is presumably to redirect water so that the addition of a curb cut isn't going to adversely affect the infrastructure investment that the town has made into the road. But this is a different situation where it's like the town infrastructure or just pre-existing infrastructure that isn't holding the road. Or the waterway. But we also have to be careful. So where you're putting Xs and says need armoring, if you put things at the end of your driveway that redirect the flow of water across the road, that then turns into something that adversely affects the road. And that is actually a separate permit. That would be a permit for working within the town right of way, which is the whole process for governing to make sure people don't put things in the town right of way that are going to adversely affect the road. So I'm not being accusatory at all. I'm just trying to think through the logic of what makes the most sense. Because there's a chance that work could get undone and how do we get to a place where you're not putting resources into something that is just going to have to get fixed or not. So I understand your concern, and this has nothing to do with what the road is done. What? Like, I mean, this is making my driveway go straight in. And if that's all you want to see right now, great. But that culvert has got to be assessed. It's inefficient. So Dana, what's the process for that? How do you guys decide what culverts to work on, and when do you do it? Well, we need to make sure the water that's overrunning this culvert is coming down the ditch and not through the sideyards. Sure, and there is no ditch. But there's a ditch before this culvert. There's nothing. There's nothing. There is no ditch. So I guess we'd have to. So for right now, because Haggit is one of those, we're trying to get our roads to tax so people can drive on them. There's a number having to go back in. Never a ditch. And Adam, in particular, is going to be a very, very, very large conversation. But there will be additional things right now. We're still trying to get our roads so the people that have half a road have more or less three quarters to a full road. And then they will be going back and finding two ways. I'd like to be able to pull into a driveway. And what I'm really saying is fine. I'm asking for this to build this up so I can pull up onto a higher level with my car. And I think that if I wait on this, I can put something. Nothing needs to be here, but fill in, right? This is going to really need the town. It's going to need an engineer. It's going to need more opinions. It's going to need more thought. And I'm happy to leave that as is for right now and apply for any other things that I need to. But I need someone out there. I need you guys out there to help me with this. And I mean, I'm talking about with your driveway or you talking about with the whole water mitigation. I mean, it's going to be like a long, extended, state-involved combination. Tonight is going to put the driveway in place. You're not going to preclude a potential answer to the whole water situation in the future. Correct. And I think we've done it. And in no way would it. And in no way would it. And Dana agrees with you. I think there's not a culvert there. I wouldn't be putting a culvert in there because it's going to happen in a little bit of a time. At this location, there's not a ditch. So to put a culvert in without a ditch, it doesn't make sense. But if we do put a ditch in to mediate, or that water is going, then you would need one. Because if there's a ditch, it's going to hit your driveway and be a dam and go into the road or take your driveway. I thought you were going to look at making that culvert. Would you say that's above the property that you've drawn there larger, except that it's stone? And there may be an issue with that? Is that what I'm here to say? There is a very, very historical stone that's extremely, extremely small. Sure. But that's way up above. That's where I drive. That's way up above. And the only other culvert is right at my driveway. And it's little. Whether we've been traditional sized culverts are 15 inches, and we have been increasing this size. Sometimes we're not able to if there's ledge in the road or other barriers. But with FEMA, especially, they don't want us jumping from a 15 to like a 30. Or we have certain places where we have had to jump in size. But whatever they put in there was a discussion that they had with the road crew down in Machrino. It was the one who worked on that. But there is lots and lots of ongoing discussions about what size and where and how, while knowing that the historical one is way too small and always going to flood. So Jamie just showed me the picture. There's one just above it, but it's teeny. I'm just above the driveway, between the driveway and the historic one, which I hadn't understood before. So back to my question, what will be the process for deciding what you're going to do and when will you do it? In terms of replacing the culvert or whatever it is. Thank you. Great question. No, the cover was put in. It's a new cover, and it was sized. Is this one just above the driveway? This one right here? On Hagger Road. I do not believe that that's new. So it was, and when Donnie was putting the road back together, it was not part of this section of the road that he rebuilt? Yes. But yes, it was. But it's not new. I mean, they just put back in. Oh, it's the same size. It's not larger. Correct. And there's no ditch. There's nothing to mitigate that water to go across. So can anybody answer my question as to when you guys will get around to? Well, I have time to do this. Let me talk to Donnie, because that's not how we've been doing things. So I don't think it's. No, actually, I can't say that right this time. But normally, what do you do? Do you sit down at some point and plan? Next summer, we're going to replace culvert X. And when does that happen? Well, yes. But we've been replacing culverts if we've been going along. So we need to ask Donnie, because this does not sound like what we've done. But we would culverts that are in need of repair that have not been changed because of this flooding. We have a list, and I'm going to list of those that need to be tweaked, or should be larger, repositioned, or which is what they've been doing right along since the flooding. And then the other part is going to require bringing in the state, the historical folks. So are you going to be in charge? Are you likely to do that this winter? To make the plan for replacing, potentially replacing the culvert next summer? Well, I would like to talk to Donnie first, because I find it very. No, I think we've already done things to that growth. So I don't know that it's inaccurate. OK, well, let me try it another way then. Normally, when would you look at these things? Is that a winter project that you guys sit down and make these plans to look at the culverts that they need? I think historically, things kind of went by the seat of their pants. But my goal has been to do things to plan ahead, which of course has been challenged with the flooding. So we're going to be behind. We're not going to have all the things we would have done. Normally, all the ditching and crowning and proper grading coming into winter. That's a question for you. So we will. But I mean, as a start, I could certainly talk with Donnie and Tyler in the morning, because I just have a lot of road information I have right now, and I can't pull out of my head right exactly what they did at that spot. Can I ask a couple of questions? Well, I think you can go for it. So before the flood, we were working through a kind of process of a culvert inventory and locating them, getting account for one of the grant applications. So it was kind of a two-part question. How complete is that or was that process? And two, how hard or much time do you think it would take to take those, that culvert inventory and put it into the GIS map that we just created for the road closures? I can speak for Sarah. I won't hold you accountable to Sarah's time. But you mean just to show where the culverts are and what the sizes are? Yeah, I think just to basically create a layer with, I'm assuming, would you guys taking GPS coordinates of their location when? They guys are, yes. I believe we have that program already. Yeah. Yeah, we do. It's for the segment. I think Toby has that. Yeah, for the whole town. They did an inventory of where the culverts are by their GPS location. So we have a spreadsheet with that information. I believe Toby has it. Yeah, he sent it to me. I've looked at it. Because it's got a GPS coordinate of each one, it should be pretty easy. It should tell what size and what the culvert is. Yeah, I remember Toby giving a brief introduction to that and that it was kind of plugged into a map that kind of, but I don't know how user friendly that resource is relative to the one that's been developed for this last round of road closures, et cetera, et cetera. And so I'm wondering for the sake of town management, whether or not it makes sense to try to invest some time into an inventory layer for that map and then work on doing, because that can then be imported, exported from Excel fairly easily. And I'm making some broad assumptions. And then we can go through the evaluation process in a pretty systematic way. Right, and I think the inventory that I saw was several years old and just before the flood, Toby was working on updating it. So then for the application, I guess the only other thing that I would like to see here and maybe even just amend it. You guys might want to hear what you're going to say. Jenny, could you, one of the things I'd really like to kind of push applicants for on these is to, at the very least, try to give some relative distances from landmarks. So ideally, presumably, we'd be able to put a note on here where the two front property pins are and maybe get an idea of, even if tonight, if you could approximate the distance of where those pins are on the map so that we could get that recorded with the application, if it gets approved tonight. And as long as it's just approximate, that is a good start. But so far, we've got to try and. I'm not sure I followed that. Where do you want to see? Did you see, you know how it's like that green island? I'm thinking about just using that. And I'm proposing that two cars be able to pull in. So if it two cars, I'm flexible about how far down I go. So this was the other, this is another map. I mean, ideally, what I want to do is come in, have two cars. But I wanted to pull this in. Here is, yeah, here's the other property. Here's the culvert. Here's the road. So I'm willing to take this up more. I'm willing to, I'm not sure, but I guess an estimate is helpful. So you know that. So guys, is this going to take very long? No, no, I'm going to explain a couple of things. So for the town, the curve cut is just this. And what you do on your property is to you. Provided this is right on the right side of the road. So you've got 25 feet from the center line. Just make sure that wherever this starts, it's right on the center line. OK. And so what I'm interested in, you know, this is the entrance here that you've proposed. Correct. We're just going to match this. Yes. So. Two cars. Can you kind of show me like here and here where your property lines are? Like where your property pin is? Just anywhere, yeah, cool. And then roughly here-ish. I think the reason this didn't have a culvert before is because the cross culvert was at the corner of your driveway. All right. Yeah, I see. Well, well, see what I mean. This leaks, it's a spring. And so in my driveway, it all runs down. And it was Alfie, who I talked to. And they put in that culvert like this three years ago. I just want to stop this. This is how we're running it until I can. We're just about done here. I just want to know, to your numbers, what is just past estimate? What is the distance from here to there? Can you? What do you think? 15 feet, 10 feet? I'm going to say 15. I'm just going to say it's approximately, yeah, 15. 15. That's great. That seems reasonable. And then I would say the same below, maybe that's. That's going to be maybe triple that. Triple that? Yeah. Just from the corner of your property to where that is. 30. 30. Awesome. OK. It might be more. Great. So I think that would be a great thing for the town record. And now I think that's a relatively complete looking. Thank you, Jordan. OK. So I'll take a motion to approve the curve. But as drawn on, I can't quite see what you did. But you can work with Barbara. I'll make it darker with a different pen. Yeah. As drawn on this document, which we'll give to Barbara. And Jordan will work with her to put it into words. Would somebody like to move that? So moved. Rose, is it clear what you have to write there? You'll figure it out. OK. Thank you. Do we have a second? Second. OK. Further discussion? All in favor? Aye. Gabrielle? Well, did everybody say aye? Yes. Yeah. Gabrielle? We lost Gabrielle. OK. OK. Sorry. All right. I really appreciate this. And I'm happy to have her out. And fucking clear if you let me know how to do that. And where to send it. Jamie, I have your info. Yeah. OK. There's so much for your time. We'll have to figure out where this water is coming from. And see what size we need to make it work. OK. Good luck. Thank you. All right. Now the mower. I assume you're here to talk about that, Dana. Hi, Ken. The one we have is not working. Yeah. We didn't get a proposal. What do you mean? It's on the agenda. So an air request. He jotted it down. But essentially it's just under 4,000 to order parts. But it's probably going to go up significantly more when the cover is riveted to the body. So he has to basically deconstruct that they didn't even see what's going on underneath. So it's in substantial disrepair. And that $4,000 price is definitely going to climb when it gets under it. And so what are you kind of? I think most of his estimate is for the tractor and the mower. Is that correct? Yeah. So for that carbon monoxide poisoning issue. And master cylinders. And you're still going to have a boom that's pretty shaky. So it really, the boom part of it should be replaced as well. And that's, I don't know that you can get a boom that'll go onto that tractor. I don't. Because even finding someone to work on it, you have to guide works on farmers, beach and tractors at their farms. That's kind of easy comes to you, but no one would take it. We could not get any shop to take it in. So you're saying we may not be able to repair this. And if we can, it's going to be very expensive. So I'm wondering what you're proposing. Well, either to revisit. We're not going to have a mower before spring either way. So we visit weather to invest in a new one that will last for decades. Got a good group that is very good about maintenance and taking care of things. We could explore renting. That presents its challenges because our windows are so specific, but we could be very aggressive and try to rent first thing in the season in the fall. Jordan, you were going to work on this at one point. Have you had a chance to do that? Well, not exactly. So my first kind of question to Toby when it first came up was kind of where, where did procurement fall into the capital plan for equipment purchases and that sort of thing. And so we have, but that's only kind of one part of the equation for me. And so I think the other part to consider not only the, the rental fees, which were presented kind of with the, the last purchase price, but I think also looking at what contracting it would look like, which I know the town has done in the past, though we, we don't, we don't have that option anymore. There are people who will do it. And so I guess the question is whether or not, you know, what, what do those costs look like relative to the mileage and how much work there is to do. You know, I think to Ann's point, which is an important one, even if we already consider a purchase, like we're not going to get a new one until next spring at the earliest. So there's still the scope of work that needs to be done this year. And there's also the scope of work that you guys still have to do not only on the mowing side of things, but just the road maintenance and whether or not for this year it makes sense to have you guys continue to work on the grading and road maintenance and stuff that's going to have to get done before winter shows up. And do we contract somebody for this year to, to mow? I believe they told us that's not possible because everybody is contracted already. Everybody who's available. Is that right? And we can explore a laid mowing. I mean, it's, it's really overgrown parts of town. It's, it's a really good seat, but I mean our options are going to be very annoying. But I mean, it's definitely not something that we can get to, they're not going to have time. I mean, there, there's going to be a lot of work that normally they would have done that they're not going to be able to get to this year. They're already very stressed out about it. So I mean, we can explore. Why can't you put it out to bed? Well, what they told us last time was there's only so many people who do it. There's a short window when it needs to be done. And if you don't get in the door first, there's nobody left. And we certainly are not getting in the door first. Well, that's definitely in the spring in the fall. A lot of it's getting back before winter. So that's slightly less time sensitive other than getting it before the snow flies. So. Right. So I think putting together a scope of work to get done and putting it out to bed for the fall would, would be a two part exercise and one relieving some of the pressure, road maintenance pressure that these guys are feeling while they're trying to deal with everything still from the flood, which great that the roads are getting passable. It's an amazing amount of work to get there. But there's still going to be lots of grading and stuff that needs to be done and finish great work that needs to be done before the winter season. And I'm making some broad assumptions, but I'm assuming that's plenty of work. And that doesn't, that doesn't even include the mowing. The mowing kind of has hindered some of our maintenance because when you try to see where the edge of the road is. Yeah. Disappeared. That's a real comparison. Brush covering it over. Also, hi. Welcome back. I don't know the answer. That's fair. But I think, you know, if we can get the scope of work or like mileage and what kind of mowing equipment would normally be required or the average number of hours that it was usually, that it usually took for, for us to self perform and we put that out to bid for the fall. That's going to give us a good number for individuals who would be able to bid on that work. And I think be a pretty informative conversation on whether or not we want to invest in a new tractor as well. Okay. Right. So. Yeah. Okay. We asked Toby to do that. Do you want to take that one on? I'm happy to continue to work on it if that's what people want me to. And I can work with Toby on that too. But I, you know, code road commissioners to that. I don't want to step on toes. I mean, that makes sense to me. I think, you know, it's not worth from everything we've heard about the existing mower. It's not worth putting thousands of dollars into right now. And we're not going to decide and get a new one anyway before fall mowing. So I think that's a perfect plan and that as part of our budget conversations this fall, we should dig deeper into a long-term mowing plan, whether that's buying something or leasing or contracting. Dan, were you involved with me? Is there one individual that kind of does hold mowing or was it kind of split between you and Ed? No, it was Peter and I were doing most of it. Yeah, and one thing also is when we mow we also can trim brush. Yeah. With the same, so I don't know, we'd have to look at that when you're asking somebody to do the road mowing if they're willing to cut brush as well. Right. And all the brush cutting was being done with the mower because it's got a boom on it or who were you going for? Yeah, you can angle it so it'll cut some of the limbs back in front of signs and stuff that's hitting on the truck when you're going up the road. And it has pretty high reach so you could get limbs with that easier than somebody with a pole saw. Sure. How about, so it sounds like there's two things. One is we want to talk about can we get it mowed this fall? And the other is what are we going to do going forward? Right. And those are two different issues. And it sounds like you guys are interested in pursuing putting it out to bid this fall. Well, I mean, anything that we can put out to bid, Jamie and I were talking earlier if we could put anything out to bid including some of the roads that probably I wouldn't normally put out to bid but just there's still a huge amount of work to be done and it really kind of You mean beyond mowing? Beyond mowing. Now just getting roads put back together and getting, you know, for proper plowing roads need to be, they need to be in good shape or that impairs that whole operation. But you already have a lot of, you have Hutchins and all those. Well, on specific projects that as soon as the emergency ended, we lost like the smaller contractors who were doing the giant hole on this road or the pothole over here or grading this or because everything becomes a bid for each, no one's going to bid for pothole. So we lost that. So Hutchins has two big projects they're working on. Justin Morgan is done. He's off doing his other. What's up with that? Well, they did this pond road although he was totally willing to help with more things that we put things out to bid and Donnie's working on largely. Someone help me remember this. There was the period when we could just hire somebody two weeks approximately. And then there's there was the period or maybe we're still in it when we could hire somebody as long as we had a contract with them. So, when we moved out of the emergency, we could, the people that were existing working on our roads at that time, we needed to then, and fold them into the contract process. Right. But they were the people that had started with us prior to that. And now anything has to be done to put out to bid. Okay. Yeah. So, I'm more than happy to do them my way. So, who does that for us when we put things out to bid? Who handles that? Is that a Toby? Well, in theory right now, I would like it to be Toby. I mean, Derrick probably would be a mirror of Jamie, but it would have been the road commissioner who did it in the past. Probably. Probably. Okay. So, I wonder if there's like, is it a fair assessment to say like that there's like the internal tribal knowledge that you guys have as an experienced Calis Road crew for like maintaining the roads. And most of that would be like the grading and knowing where the culverts are and that sort of thing. I'm wondering if we're looking at trying to prioritize the road reconstruction and like recondition or continued conditioning, if it makes sense to find very like specific tasks, like mowing is an easy example, but you know, if it's like further ditch refinement or something like that where you could put a contractor on that, but then the road crew is overseeing them and then preparing to do the grading, I mean, it makes the most sense for our own crews to be grading our own roads, I would imagine, and we'd want to prioritize their time being applied to that, right? So is there like a scope of work in the taking the bliss pond road situation and going from we've got, or I guess the adamant roads where it's like we've got them passable, but we'd need to go back, you know, we use a contractor for cleaning up the, cleaning up the ditches and that sort of thing and then preparing those for. I could talk with Toby that challenges that for contractors, I mean, Justin did ditching some ditching along this pond road that was agreed upon, but to come back and bid on ditching a mile of road or I don't know, I'd have to talk to Toby about exactly how small or large we can be in the area if it would have to be road specific or a general area or how that would have to look, but it would have to be worth their while to come versus doing, you know, I mean, this pond road, but I mean, there was just dozens of trucks and, you know, all of his equipment and he's moved all of his equipment out and now he's back doing, I don't know what he's doing now, but but it would be helpful. Some of these roads that are still, but maybe that could be a good, for example, something like with Donnie, you wouldn't, right now everybody's been focused on very specific tasks and very specific roads or areas of roads, but we could, we could say, okay, we're going to put out the bid like reditching or refinement of ditching for, call it 10 or 25 miles of road or something like that to one particular contractor who's doing that for us. Yeah, I think he's the guy who has the most experience in that piece of it and we need to talk to him. How much time have you got these days, you guys? Well, I mean, I can talk to the guys two in the morning because I know there's a, two in the morning? Not two in the morning, five is usually what we do, but a rhythm to what they ditch and call word and grade and gravel, you know, so there's a, to what's going to work for them and not create more work because that would not be helpful. So, well, okay, so let me talk to them to and find out what things would be beneficial because my guess is being able to, the challenges we have now is getting the gravel to put on the surface of the road so we can grade it. Yes, and our graders now work again. Gay, after not having graders for a couple of weeks. We have both. Nobody has three-quarter inch gravel. Plant makes it this point. So a lot of our roads are open with like three inch stone that's compacted that if you try to grade it, it doesn't make a smooth surface. Probably not going to be a great reason. Okay, so you're going to talk to Toby. You're also going to talk to Toby about what was it you're going to talk to Toby about? I guess just quantifying the more the more the more situations that could you be involved in this conversation to trying to take out pieces. Sure. And while you're talking with him about the mirror and then I can talk to the guys about what would be statistically work best for them so that we're not pretty excited. That's awesome. That's going to totally not work out. Yeah, that makes sense. And I would say don't wait two weeks. Get going on it. Yeah. I mean, what can you do without approval from us? You could actually develop the bid process. Yeah, I mean, I think it would probably be most appropriate for Toby, I guess, to put up a contract or draft up a similar contract to the one that we've just put together. And it'll be more familiar with how that has to go out to bid or whatever. I know a couple of contractors who could receive that. But I don't know what their quota is for how many. That's just something the road conditioner would definitely do without coming to us. If you have a client who needs to do that for bids and stuff at this point, I think I'm getting her room. And I don't mean to cut you up. I know you're overwhelmed with other things right now. Mm-hmm. OK. But I'm happy to. Yeah. Yeah, I mean, I think as much as we can in the streamlines, or if you're a cool talker named without my words, Yeah, I'll talk to her. Deb, to work, and I can talk to my guys and funnel that information to you. And then, you know, we can. OK. All right, I think we have a plan. Yes. So I just want to ask about the payroll perspective. So Toby's no longer our highway operations manager. He's the grant operations, the grant administrator, highway grant administrator. So can he still build these hours under the FEMA hours that you guys approved for him? Oh, that's a good question. Because what you're asking, it sounds like to me, my interpretation is that this would be in his previous role as highway operations manager and he's not back anymore. I would say that this is still billable under the FEMA. I understand that. The reason that we're not getting to this work is because we're wrapped up in other FEMA-related restoration and rebuilding. So, and I think I'll talk to him about that. And I guess if it helps make it a little cleaner, I'm really just trying to get quantified information away. And if that means that I work on a contract and then give it to the Rune commissioners to put out for bid, then I think we'll just go that way. I'm not challenging going to him. He's a program that I've got to go to. I just wanted to quantify, but that's not really his job anymore. And can he build it under his FEMA hours? Yeah. OK, thank you. Let's try it. I mean, FEMA may not buy it, but we'll try it. OK. All right. Can we, Rose, have you got clear enough direction for the minutes? Or do you want us to repeat where we think we are? The only thing I want to say, if I can say it's just for a moment, like beating the dead horse, Anne referred to the stonework and the upper culvert and the admin. And we've lived in admin almost 40 years. That upper culvert and the nice ponds with all the stonework, that was done in the early 1990s. So it's not old and historic. And Greg called that stone from Maine with 17 loads of ponds and sling. So it's not old and historic, because it's all made of stone. Well, the 90s are now considerable. Well, yeah. I don't know if I would have taken the culvert and then would have stepped in there to draw the rock back, like. Yeah. But it's so a big culvert. In 2013, the town so beautifully did this wash culvert at the junction of Center Road. And that's our rural village. And to see it destroyed and to see that beautiful stonework so heavily damaged, there were different people, God rest his soul, congressmen, some people that were really highly objective to doing anything with that upper culvert. But to see now the devastation in our town, I have to drive through those flow waters on that Monday to get home. And I think it's a different issue than I think. Especially because we have the example of the beautiful squash culvert at Center Road. I think that the time is right. It's all so fresh in our minds that it might be a possibility that that stone is still available in May. Matt, she's here. Bye. I just have one more thing. It's not really on your agenda. But in September, it's a few weeks away. And we're still one full-time person short. And to be ready for winter, I think the select board's got to figure out if that's going to be like a foreman or if we need an extra person full-time to do winter paintings. I don't remember being told this before. Because I didn't get done in March and it hasn't been replaced. Right. Remember, we discussed this early in the spring and needed to wait till we had a contract. Oh, right. And we still don't. But we might have after tonight. We might very soon. So that's something that you should keep on the front burner because it's running short. Yeah, that would be it. OK. Holy smokes. OK. Thank you for bringing that up. All right. Can we move on to Jake now? Thank you so much for coming. Yeah, thanks, Dana. Thank you. Thanks, Dana. Chop some cheese tomorrow. So Jake, radio equipment. Yes, so send out the updated proposed purchase list for the radios, which consists of two radios and two power supplies for those radios and four antennas and coaxial cables, which will be permanently installed in four different locations. Those locations are going to be the Maple Corner Community Center, the town hall here, this building, and the Calc Elementary School. And then the last one will either go into the East Calus Rec Center or the Town Barrage. And so that's up for discussion for where that last one goes. And so additionally, with the rest of those funds, we were also able to get one very inexpensive handheld radio and also a cellular signal booster for this building, the Town Hall. So that way, even if the internet lines and get taken out by a ice storm or something, we will still be able to have people here that can be able to get cell signal because we're going to put it. That's a very small antenna that gets mounted externally and it's white. And so it doesn't actually look just like something that's already sitting on the back of the building right here. And you still have $8.99 to go to town. Yeah. Get a stay first floor or something. Labels. Any questions for Jake? Good job. You sharpened a pencil. Great. Beautiful. Do we need to be formal about this and make a motion and a group? Because you've got the animals. Let's do it just in case. So I'll take a motion to authorize purchase of equipment, authorize the emergency management team to purchase the equipment in this document. As proposed out of their budget. Is that right, then? Well, it's ARPA funds. Oh, it is ARPA. Yeah. EMPG. EMPG grant. It's grant on it. Oh, sorry. OK. Rose. OK. Thank you. Goodness for Rose. So moved. Second. All in favor? Aye. OK. Thank you, Jake. And I think you might have some things to say about the next one, too. So this is the next one is this service contract for the generators. Yep. Do you want me to say anything about it, or do you want to just? Yeah, I just got a form about this today, so from Nick. So if you want to start off on it, I can wait until I talk to the generator. So we have three documents in our folder. The first one is the maintenance contract for the one at the town office, which was signed in 2022 for two visits in 2023 to keep that to service, that generator. We're now getting ready to enter into contract for maintenance of the, let me think, we're getting one generator and Maple Corner's getting one generator. You're getting one more generator for you. One more generator. So you've got two contracts to sign, one for the town office and one for the town hall. One for the school. No, the school. No, the school will sign their own. Oh, that's one. One for the town office is already there. So they have offered us a deal. If we do our two, which are the town hall and the town office, and Maple Corner agrees to be on the same schedule, and we all sign these and agree that they can do us all at one time, they're going to give us a deal. And I've also, I talked with them this morning to ask them whether they really recommended for a brand new generator that they installed two visits a year and they said, nah, you don't need that. Once a year is fine. So if you look at the contract that they've provided us with and if we paid in the next week, it would be $339 per generator. Is that right? No, let me just make sure that's right. No, the one at the town would be 429. I guess it's bigger. It's a 30 kilowatt as opposed to a 12 kilowatt. Or if we don't pay by August 21, it would be 357 and 451 respectively. So it's not that big a deal. Do you want to say something about paying? Yeah, so we won't have to pay by the 21st. So I would be happy to call them and let them know that we did a one week extension on that and I'm sure they'll give it. Okay, yeah. Good. Okay, Jake, you want to add to that? Yes, so this is something I got from Nick just a few hours ago. I think he also sent this to you, but maybe he sent it to me by accident because it said hi, Anne. This morning I asked for a field service for the amount of balance due on the purchase of the two generators for the community center and the town hall. Their reply is below. I'm sending that to you now so that if feasible, the select board can authorize the correct amount tonight. The totals include the snow stand for the Maple Forest Community Center site and search protection for the town hall site. This is for the actual equipment itself? Yes. Oh, I thought that was okay. Is this in addition to what we thought we were paying? Not at all. I hope we only paid $8,000 so far. I thought that's all I remember. So I'll get to that in just one second, I think. Bill Pollard prefers to have a weapon installed to search protection at the Maple Forest Community Center site. BFS informed us a couple of hours ago that the typical snow stand is not an option for the town hall generator because it's larger size. They can fabricate a large one for $2,200, but I think we can do better than that. So for now, we are not including this in the cost of the snow stand for the town hall site. Here's the reply from BFS. As of right now, your total due minus the $400 deposits on the community center is $7,693 and the Calis town hall is $19,279. You'll be invoice the day of or day after the installation had been completed and they're planning on installing it a week from tomorrow, Tuesday. What I don't understand is, is that all covered by the ARPA grant? Is this all anticipated? I thought that was all taken care of. I don't know, we can call Nick in right now because we got this grant before I even joined the community. So I am not aware of some of these details. Given the payment of $226,970 to BFS is requested to finalize the purchase and installation of the two generators, then Nick will submit the reimbursement request to the state for the 50% match. So it should be. It must be then. I'm sure Nick would have mentioned if that was an exception. So I was assuming that, I assumed that someone else was also in the know about the grant besides Nick. So it should be. Call him in to get confirmation on that. I'm pretty sure he would. Well, what do you guys, you wanna hear it? Don't spend it all on hand radios. No, I'm only studying what we can do. I gotta buy the generators first. That's in line with my recollection of things as they transpired, particularly with the 50% match. I know that when it was originally approved, it was ballpark $12,000 coming out of an overdrawn ARPA account. And then we moved things around that allowed for some excess ARPA funds to be available shortly thereafter. There was a slight increase for some additional equipment. Sounds like the snow stand was part of that, et cetera, et cetera. And that sounds like that's all within the realm of what we've been discussing. And it sounds like we just hadn't received an invoice because nothing's been installed yet. And they're not going to invoice us into an install. We've already approved the appropriation of ARPA funds for this particular application. We just have to finalize the list of things that Nick wants. Yeah, and so I think he said, he's sending this now, if feasible, the select board kind of writes the correct amount. So I think there's just minor adjustments to it. And he said that we will, he's going to talk to them tomorrow about what our options are for snow stands because he didn't want to spend $2,200 on the snow stand because that wasn't already in the initial estimate. They just threw that out this morning saying that the standard snow stand won't work as this generator's figured. So he's going to talk to them tomorrow or we're going to see, can we build a little protective thing over it for snow or what? It's also, so that way the snow doesn't pile up around it. But also the snow stand would be really nice for avoiding flooding, you know, water and grass, just in case there is a large flooding event here. So that is just tabled and we'll figure that out. But I guess the amounts may have changed, which is why he asked the select board just to authorize the correct amount tonight if that is something that needs to be done. Okay, so Rose, did you get that amount? No, he needs to read that amount. Yeah, would you do that? The total amount is $26,972. And that's for the installation of the two generators. First is an installation of the generators for the community center in the town hall. And that is excluding the initial $400 deposits that were put for each of them. All right, so that's one thing we have to decide. Tell me, if they deliver them, who takes delivery? Who's kind of managing this? They come and install them. Yeah, they're going to install them. So actually there's little white flags out here where Dakesafe had labeled where it's going to go. It looks like it's a good location. It's protected from the snow plow for it by the guardrail. And it's close access to the propane tank. So it's a short line and then it's going to be, the electrical will be trenched over. When I spoke to Chrissy this morning, she said one of us, somebody in the town would take delivery and could get a little lesson from them on. Yeah, someone from our team will be here on Tuesday and it's coordinating that. Okay, that's what I wanted to be sure. Yeah, it'll just be to make sure that everything is going okay and just to get an overview of how the generator works and everything once it's full. Yeah, my understanding is that once a week it does a self-check. And one question I had that she couldn't answer was how do we know the results of the check? And she actually didn't know that. I guess if the service contract is at the beginning the version that has the diagnostics? It's the remote monitoring. Sorry, what? The remote monitoring option. Okay, so if we go with plan one. No, I think that's not in there. I didn't realize, why would that be in a service plan? Isn't that something you would purchase? Well, there's remote monitoring of it that can come with a service plan where they actually are monitoring it remotely. And so I guess these... How long do you need to reach Gabrielle in a self-load? These are questions that from one of our prior meetings that were out of action for Nick. So I wasn't aware of the answers to those questions in terms of how do we know if the generator self-start is actually has succeeded, but you can look at the hours run. And so we can actually just, if we check it each month we can see that the hours run should have ticked up in the self-start. And you can also just push the button and have it start up when someone's down here just to do an additional test start periodically. So that is also an option. And would you guys be able to do that? Yeah, I think that's something that our team would be willing to... Okay, so that's a question for those folks when they come on Tuesday. And Maple Corner will take delivery of theirs, right? Yeah, skilled power will be there. Okay, skilled power, good. Do we know what the warranty is on the equipment? Ah. What the warranty period is? No, that's a good question. No, all I have here is the monitor, the servicing stuff. I don't know off the top of my head. It's okay, I'm trying to look for it right now. Okay, are we ready to at least authorize the payment as Nick wanted to change it? We have 26972 for the purchase and installation of the two generators as proposed. And also to approve the signing of a maintenance contract for set generators for the one-time annual visit. Great, got it all in one, okay? And Maple Corner needs to coordinate with us so we need to make sure that we agree that they do the same contract. Right, which? Their contract is this one. Yeah, I have a copy of it here for them to bring to them to sign. I know that in the initial conversations, they had gone back and forth on the one or two per year, mostly because it's not two identical services. My understanding was that the two per year had other benefits as well, which may be this real-time reporting aspect. I don't know, like I said, I got a definite no don't bother from Chrissy and from Bill Powell, I also talked to him about it. And they both immediately said, just do the one, good. So community center will be on board and we'll sign this. I don't think we even have to wait. I think the community center board approved it at their last meeting. So I don't think we'll have to wait for the board meeting to sign it. You also approved the Kohler on Q Internet monitoring system or was it just plan one? Just plan one. Just plan one, I believe. I made the monitoring system. It's from the contract that had pulled up that Nick had forwarded to me a while ago. That was also a question that was, was that a one-time feature that's not annual? And it seemed like it was a one-time fee, but that was something that we wanted to follow up on. And so I think that's a question for Nick, just to see. Okay, I don't see it in, I do not see it in plan two. It's not in plan two. It's a separate plan. There is a separate thing that was in the, the optional address list. So I will talk to Nick about that. I don't get a copy now. Okay. All right, we have a motion on the table. Did we get a second? No. Oh, shoot. There's somebody second? A second. Any further discussion on this? All right, all in favor? Aye. Aye. Okay. Thanks. Thanks, Jake. Yeah, good. And now, Donna. Is the update out on, now? That should make the motion. Yeah, the board is here on. Yeah. Yeah. Donna, you wanna give us a quick update on what's going on with the treasure? Yes. So we received six resumes for planning on interviewing three people. And the process that we're using is, we're going to be emailing a list of pre-interview screening questions. Now, I'm not the expert on interviewing, but Louis and Mary Ann are. So this is their idea to have pre-interview screening questions. And then we'll develop a list of interview questions for the in-person interviews and candidates. We'll all get the same questions. So we have the pre-interview screening questions. The hope is to send that out this week and maybe do interviews next week. So I, we're still working on the salary. And I'm supposed to be contacting the league for a couple of reasons. One is to see whether the position qualifies for the administrative exemption for overtime, so that that person would not be paid overtime. And to see if they have a draft job description. Oh, no, that's for tenant industry. Scratch that. The other thing I'm going to ask the league about is what is their advice on replacing an education requirement with job experience? You mean like two years experience for one year of education? Yeah, something like that. Yeah. So that's kind of where we'll, so we hope I have interviews by the end of the month. Six candidates. Wow. Two of them were completely unrelated. I don't know why they sent the rest of them, but yeah. Right. So that's it. Thank you. That's great news. Okay, so now for the, I thought we could go through for the town administrator that list that was in your packet last week, but I have copies here. Well, thanks to that town manager versus town administrator thing too. That was pretty interesting. Does anybody want to borrow copy of this? I don't need to thank you. I'm eating. I think what we need to do is to know what you want this person to do. And then the hiring committee will write up a, What's it headed, Donna? I'm sure I have it. Oh, new position, job description draft. Do you want this, Jamie? Oh, all right, I'll tell you. If it's extra. Oh yeah. You probably have a good time. Scott, thank you. I also have job descriptions from other towns. I also read on the Ruman-Legas City and Towns website that they provide low cost recruitment support for statutory managers and municipal administrators. Great. Geez, can we really find this person? Well, the other thing I read on the league's website is there must be at least six other towns looking for town administrators. I don't know when they take them, take the rest of the job off the website. I think it's a 30 day listing. I think, I'm wondering what you've got. Okay, yeah. Are any of the other towns as cool as Callis? I know, I know, I know, I know. So do you want to start by going down through this list? Yes. And then the hiring committee will write up a job description. Yes. And then are you? That's good. As I was looking at this, some of them seem a little tired. So number one serves as Chief Administrator of the town, working under the direction of the select board. To manage the day-to-day operations of the town and carry out the select board's policies and directors. And a lot of the day-to-day operations of the town happen in the town office with the town clerk and treasurer and Barbara. Yeah, but that's true, but a lot of it actually doesn't like a dog issue. Right. There's a lot of stuff like that that could be handled by an administrator or the hazmets bill or whatever. Or meetings contracts on generators. Yes, absolutely, absolutely, yeah. Okay, so we'll keep that number one in there. Let's have an overview. Now, number two serves as road commissioner overseeing the road foreman and with the foreman applying for and administering the highway grants and completing all required town, state, and federal paperwork. Assist the highway department in management of their facilities and equipment and record keeping. So I guess I would propose changing this to, unless anybody else objects, being more generalized and referring to who they are going to be collaborating with and then can we just get away with saying the highway department because we don't have a road foreman yet. And that's a decision for the town to kind of make yet. And so if we say that and maybe even strike service road commissioner but assist in overseeing the highway's department and applying and collaborating with the highway department and applying for administering highway grants and completing all required town, state, and federal paperwork, et cetera, et cetera. Make it more general since. Yeah, yeah. Whether there's a road commissioner road foreman is still up. Yeah, because it's pragmatically a foreman which I know with our new negotiations. Usually they can't be doing working but it's gonna boil down to either you're gonna have a person who's going to want to be out in the field doing physical work with very little paperwork or somebody who's gonna be primarily doing paperwork and grant application and that sort of thing. The human resource side of managing the road crew and maybe some work out in the field but you're not gonna find somebody who's gonna do both really well pragmatically. So at this point we're thinking that this person is not gonna be a road commissioner. Well, I think that there's a good conversation. There's a couple of things that come into play. So if there are road foremen in a traditional sense that road foreman is going to be a working road foreman in that case we would have to then amend the pending contract to include that position. If it's a road commissioner, I think that would then keep them likely out of the road work and then fully engrossed in scheduling of road crew and coordinating of contracts and heavy participation and grant writing and that sort of thing and working with this individual. So I guess there could, depending on how the conversations unfold within the town, I could see there being an addition I guess of a road commissioner but I think that then depends on what the scope of work of this individual is in general. If we think that there's sufficient time for them to serve as road commissioner and I think that's worth considering but I think that there's a very big chance that given the scope of everything else that they're not going to have the time to serve as road commissioner. I think it would be overwhelming to have it all rolled into one. I mean, the road is a huge domineering portion of what this town does and to have someone who can really put that focus on that piece of it and then too, I think the town admin as we all hope someday will happen peel off all these little things that seem like little things individually but it's cumulatively a ton of work all the time and Grant, I think there's more than enough space for two people that do a lot of paperwork. So you're proposing having a town administrator and a road commissioner? Because I mean, I guess if we have road foreman that's not a full time job and we've agreed that we don't want a road commissioner or that it would be hard to find a road commissioner who's also a working road commissioner. In other words, road commissioner's not full time. Right. So I guess I would go more towards making this person road commissioner and maybe getting them assistant if the work is too overwhelming. Right. That's where I would lean. I think having this person, the road commissioner who's doing all of the grants and paperwork and top level management and employee management, this is clearly outside of the union contract because they're not plowing roads. They're sort of overseeing their highway department and then filling, then we have to decide if we also have a road foreman or if we just add another road crew member and this road commissioner supervises the whole department. So the road commissioner would not be a member of the union because they're managers. Right. Yes, correct. Correct. And I would see them doing the, what do you call it, evaluations. Yeah. Of the road. And hiring. And hiring. Yeah. And yeah, as I said, get them an assistant if it's too overwhelming. Right. I mean, that's fine, but then, you know, oh, who's gonna pick up? Because I know for like Tyler having set up to be willing to act as a foreman, the paperwork stuff is just he, he's doing it and he's been very good about it, but he does not want to do it. So, if we're hiring another person anyway, why couldn't that person be the road foreman? That is a potential that we would have to enter into a side agreement with the union. Okay. That defines what that rule is. So, I guess I see if we're going to create this, if this individual is going to serve as road commissioner and not perform the work, but oversee the highway department, employment and employees, they're still gonna need to be fairly well steeped in road related stuff. I mean, they have to have credibility when they're giving direction. And so, I guess the alternative is you can have someone who's maybe a little less steeped, but still very familiar with like doing the grant applications and that sort of thing and then lean on the creation of a side agreement and a road foreman position if you're going to bake that type of oversight, love the practical oversight into the highways department. Because I'm not sure you're gonna find somebody who can do all these functions and knows a lot about roads, but you might find a town administrator is not a managerial experience. And the road foreman would be kind of the boots on the ground. And as Anne has pointed out to me, roads can be learned. There are trainings, you know? In East Montpeliers, the town administrator is the road commissioner along with a select board member. I just like to remember that's been in town for a long time. I mean, it seems like leaving road commissioner in here and then based on the candidates we get and who we hire deciding what we need for road foreman and or assistant to fill any gap in expertise that the person we find has. I can keep this in for this draft and then we can. Yeah, I think that's a probe to keep the road commissioner in for now and wait to see how that shakes out and then take the road foreman language, I think, how just to say they will coordinate with the highway department for all of these things. And then let's see what the process looks like and then make a decision on whether or not we want to pursue a road foreman. Yep. Okay. Now, number three, the town administrator would act as the select board's agent in supervision of employees, including treasurer, I'll take that road foreman, constable animal control officer, et cetera, et cetera. And road crew, right? Right, replace road foreman with highway department staff. Yeah. Something. Should I keep that in or take it out before? I would replace road foreman with highway department staff. The emergency management coordinate? I thought that was just a volunteer position. A number of these are volunteer positions. I think you can say that position is actually the emergency management director. Yeah, but he's not overseen by us, he's a volunteer, right? Well, but these are more than four minutes. The emergency management director is, and the webmaster and his zoning administrator now. Yeah, but those people are also like appointments. But those are people we pay. I don't see the 911 coordinator, for example, in here or the constable. Nick is appointed by the, so I think you can- So it's the 911 coordinator. Right, the point is this is a partial list of 10-minute point-in positions. There's all the appointed positions, all the elected positions. I think this is a spot where you decide how much oversight do you want to have. I think it makes sense to add, acts as the SBA's agent and supervision of employees and variance appointees, you know, for the exam, you know, including but not limited to, you know, I think we wouldn't want, personally, we wouldn't want the individual overseeing, like whole committee, the center appointed by the select board, but certainly coordinating with the emergency management director and other appointees, the webmaster. Right, in this? In order to- Or keep supervision separate from, you know, a role in collaborating with appointees and split those two things separately. So supervision of employees and then collaboration with appointees. Yeah, I like that. I think it's messier. I think three should be supervision of town employees. Would you say supervision and evaluation? And how do you define town employees? People would get money? People would get paid. What about like the gospel holo warden? Yeah. Doesn't he get paid? Or the reporting secretary. They get paid? Yeah. So you're gonna- I would separate- I don't like anything like gloss. Yeah, she wants gloss. Yeah. And, you know, wouldn't you include the town clerk? Right. Well, the town clerk should have had it. Right. But it's a town employee. The organizational chart that we talked about last time, we had commissions and committees reporting to the select board because you appoint those people. Right. I just can't- Boeber knows what I'm thinking. I think he's still want- I still, he's still want that. So I think it's maybe a matter of like reigning in this list a little bit. Yeah. Use an included but not limited to kind of thing, perhaps. Do you even need to list them? Right. If you say town employees, town employees and a select board appointed positions? Sure. The employee or a volunteer, they need to know what the expectation is and who directs them and report to- Yeah, if they have an issue- Is she Gabrielle? They call. Yeah, who they got? Gabrielle, you there? Yes, I am. Can you hear me? Yeah. We can hear you. We're working now through the draft that says new position description of job responsibilities. Okay, thank you. You're on number three. Yeah, we're discussing number three at the moment. It'll take her a minute to get it up. Yeah, that's the reason I think that these positions need to be listed because people need to know who supervises them, who they respond to. Right. It's just that some of them are not supervised. That's the problem. That's the problem. That's the problem. Well, that's the problem with some of them in particular, I know, but again, I'm thinking of 911 coordinator because I happen to be familiar with that. I don't know that that requires supervision. Maybe it does. I mean, it would if it did. Exactly, and then it wouldn't if it did. So I mean, if you've got people that are functioning independently- Yeah. I would assume a town admin would not go out of their way to micromanage people. They don't need to micromanage. One would have. Yeah, I guess I would just maybe pare back that list to supervision of employees and try to make it as specific to the highway department. And I mean, I guess I would even question whether or not you would include the treasurer in there, but because that's somebody who reports very directly even though they're paid by the town to the select board. It's a relationship with the select board, I think that, well, I don't know. Do you agree with that, Dana? You understand. Yeah, because she does things that we don't hear about day-to-day things, especially if the new treasurer is gonna do some of the things that we're currently farming out. I think the great thing about the town administrator is she couldn't decide exactly what you- Yeah, but I'm from your experience and knowing how treasurer really works and how the new one is likely to be, that person will be doing it a little differently from what they say, but that's nice to me. Like doing payroll and stuff. So would that require more supervision by a town administrator? Well, never extended payroll, suppose it will. I guess that's yet to be determined. Uh-huh. Okay. Well, the treasurer works pretty independently. That's what I thought. I guess if there's an issue between the relationship of an administrator and the treasurer, the administrator and or the treasurer is going to bring that to the select board. The select board is going to be the one who makes the decision on what to do in rectifying the situation. And, you know, I don't see an issue on that. Okay. So what did we decide? There's something that says to me, I mean the treasurer we have on hand knows a job so well. She doesn't really need supervision, but we're going to have a new treasurer. So does it make sense to have a brand new treasurer reporting to a brand new administrator, or both of them, the one leading the block? The right one leading to a brand new select board? Yeah, exactly. At least you have a collective brand year. But really this treasurer really just comes to you for the things you need to make a motion in the bond. Right. And that won't change. Right. I'll work on that paragraph. Yeah. Yeah, but if the treasurer is screwing up and somebody has to work with the treasurer, I mean we just want that to be. Who do we want that to be? And I want it to be the town administrator. And the town administrator would also be working with the treasurer on grants. Would they be able to fire somebody that we appointed? If you ask them to. I suppose we could give them that authority. I don't think we would want to, certainly not in the beginning. So then I guess I'm wondering whether or not it needs to be, maybe the hang-up care is supervision and we need to put a different word in there relative to the relationship with the other employees. But it really seems like the only exception is the highways department. Well, wait a minute. Doesn't the supervisor do the evaluations? And we're going to ask for annual evaluations, right? Okay. And then if the evaluation isn't great and somebody's got to sit down with that person and say, okay, let's get you some training to, I think that needs to be somebody more like a town administrator. Who may be working more closely on a day-to-day basis with some of these people, some of these positions. And it says, act as select board's agent. So it'll be an ongoing conversation with exactly what they're authorized to do and what they come to us for. Right, I'm hopefully going forward and it'll be so collaborative. We are going to really forward. Right. Yeah, this is going to be a short reading tonight. It's only because she said it was going to be. It's going through this like this, how things are. Oh yeah, I think we're having good discussions. Okay, so number four is assist the select board in human resource functions, development and implementation of personnel policies, maintenance of personnel records, coordination of employee benefit programs. Absolutely. And so all of that has been pulled from the treasurer job description, correct? Right, the treasurer job description has onboarding of employees, just you know, filling out the forms and that kind of thing. Why would that not be part of the administrator? Because it's the treasurer who actually puts those things into the computer and pays the bill, pays the orders and all that. Well, and pays. He is a full retirement. Yeah, I mean, that is something that probably. Seems like the administrator would onboard new employees. Well in the past it was the treasurer who researched the benefit, the benefits and you know, benefit increases each year and you know, when you take the golf plan or the, but is that still in the treasurer job description to do that? No, I think all we have there is the onboarding of new employees. And I think that that would shift over to the administrator and the onboarding and the treasurer's really just left with the making sure that it's all accounted for. Numeric. Numeric, appropriately and running payroll and submitting hours but the administrator's the one who's doing the onboarding or queuing any changes and HR policies or benefits. Right. And working through that. We're changing the benefit. Yeah. Yeah. Analyzing which, you know. That would, yeah, I think would shift over to the administrator for sure. I mean, presumably we also want to free up some of the bandwidth of the treasurer to be working with the select board on more long-term planning and we're going to budgeting processes, et cetera. Okay. Numeric five develops the board meeting agenda. Yay. Etc. Post meeting. Okay, that's just. Missed one. This is kind of what we're storing now. Right. I think it was like short. So this position will eliminate the select board administrator position. Correct. Maybe or there might be a select board or there might be an assistant to this Yeah, I'm pretty sure this person's going to need some help. This is a lot of stuff. Yeah. Yeah. So the select board administrator might stay the same. Right. All right. Okay, number six, system of the grants piece. Hacks on behalf of the town identifying, applying for and administrating grants. Here I have the support of the road form and town treasurer and the commissions and committees or other entities to initiate the grant application. Yeah. So if we get a really good one, that person will pay for his own, his or her own salary. It'd be great. Well, no, that could, that could happen. Yeah, should I keep both of them in here? I mean, how about you, Harvey? Yeah. Yeah. Oh, the high board. Yeah, well, getting it through and right. That's probably going to be another hard one to build in the next couple of months. Number seven, assist the select board with the development and enforcement of the town ordinances and select board policies. Ideally, this person would actually draft them. Yeah. Yeah. Work with the lawyer, make them good. I wonder if you want to go back to number six. Yeah. And add, and FEMA as necessary. Oh, is that going to be on the way for it? Yeah. You're all trying to change that. Yes. I mean, well, I think grants covers it. I would hope we don't have to do that for a long time. Well, but FEMA's not a grant. Right. Because it's not a grant. It's an agency. Yeah, it's an agency. And maybe we can FEMA applications as required or something. I'm just wondering if we want to work it in here. You could just say other government agencies. Okay. Yeah. The administration of grants with support of the Rural Highways Department, I'm trying to sort of somewhere work in like other government agencies. Grants and aid from other government agencies. There it is. Okay. At number eight, Manages Town Insurance Policies and Audits including documentation for independent contractors. Because passive doesn't audit every year, right? I'm not sure. Is this where it would work in the annual research working with Blue Cross Blue Shield and the health benefits annually? And how much that's going to go up? Is that party number eight as well? Right. And then the passive audit that happens every year. And then documentation for independent contractors which is, do they have insurance and all that. You know, maybe somebody in the highway department would help out with that. I mean, I think, you know. I think it's almost separate things. The including documentation for independent contractors I think would be inherent to the role of road commissioner. Right. And then. Town insurance policies. I think I mean like passive, not health insurance because that's like above. Yeah. But we have other independent contractors that are not highway related. Oh, okay. Sure. I mean. Tegan manages some of those, doesn't she? Like the Tegan, the town clerk. Doesn't she manage the IT contracts, for example? Yeah, she's taken that on. That wasn't in the past, but she's picked that up. Ah, I see. Okay. Okay. Number nine, prepare as long range planning documents or capital plans as directed by the select board. Yes. And with input from various departments and committees. And then number 10, with the treasurer prepares the annual budget, gathering input from committees, commissions, employees and monitors the budget throughout the year. Upon direction of the select board investigates and recommends opportunities for capital planning, containing expenses and improving efficiency of town services. So the new administrator would monitor the budget throughout the year. That's not the treasurer's job. I would say they're working together. That's what we do. She brings it to us sometimes. Yeah, you could call it as opposed to monitoring, but prepares reports for review, for budgetary tracking throughout the year. So if they're working with the treasurer to put together reports and they're participating and presenting those to the select board to let us know how we're tracking with the budget, and that seems a little bit more appropriate, I guess. So working with the treasurer prepares reports, get the budget out of there? No, leave that in there for sure as employees and preparing budgetary reports. Yeah, instead of monitors the budget, that's good, preparing budgeting reports throughout the year. Throughout the year. So when it prepares the town meeting warning, it includes such other information that the town report is the sort of way to do it. What do you think about that, Robert? A lot of times it's the town clerk or it's the town office that kind of knows a lot of what goes into the... Yeah, that's basically my... Yeah, the town report really doesn't have anything to do much with the town report other than the right to the town clerk report. Right. So, I mean, I'm the production manager for the town report, so I gather all the information that goes into it. Don't prepare the town meeting warning. So, this is a good one for the town administrator. Oh, the select board writes the warning? Well, some. Well, in the past it was... Because you have a town administrator. Yeah, in the past the town clerk did it. Did the first draft and then brought it to the select board and then it was worked on from there. Yeah. Okay. So, I don't think that's not the way of working with Jeremy. The select board owned it. Access liaison is necessary between the select board and other town boards, commissions and committees, including planning commission, development review board, listers and cemetery commissioners to enhance communication throughout town government. That's interesting. I've been envisioning that if we had a really good town administrator, what the select board would be doing is hearing reports from the commissions. Yeah. Making sure everybody was following the policy. So, we would have them come in a couple of times a year and talk to them, maybe even more often. Yeah. And coordinate. I would prefer to say have that come out if we're doing our job well than that's what I would prefer to be doing. That's exactly what we would do. Exactly. Yeah. Doesn't that sound more fun? Yes. Yeah. Okay, I didn't get to out. And then, number 13, communicate with federal, state, local officials, residents on behalf of the select board. Maybe that could come out too. I mean, because you can always direct the town administrator to do your dirty work. You want me to take that out? I'm not even sure what you're thinking of there. Residents, I get, but I don't really, well, under special circumstances, we might communicate with the federal official, but it's not really something we do on a regular basis. Well, for the roads, they'd be communicating with state officials regularly. Yeah. As road commissioner. Yeah, but that's already in there. But that would, right. So that doesn't seem like one you have to, I mean, it would be sort of rolled into as you're doing something you might have to communicate with those people. Yeah. Although I do like communicate with residents. I like that when somebody wants to complain about what they call bad guy. I think it would be interesting to bring back that liaison phrasing and then maybe add an article about receiving and organizing input from residents on behalf of the select board in preparing town feedback for the select board. In essence, screen my calls. Because we're busy with the commission. Number 14 is kind of a big one, too. Supervisors and managers, the proper use, scheduling and maintenance of the facilities of the town to include town office, town hall, town force, swim area, liaisons with the friends of the town hall. That sounds like a DPW. Don't say that word. I'm not certain. I'm sorry. I'm not sure what you're talking about. How does anybody else watch and come to us? Well some of this could be done by the, what we're now calling the gospel hall of warden. And maybe that, small position in large is a word. I mean, like the swim area. This swim group pretty much takes care of that. I guess they come to the select board I mean, I think a lot of this conversation is why is this appropriate for a town of this size, et cetera, et cetera, and the evolution of this conversation. I think that this position opens up an interesting opportunity to kind of invert the DPW conversation so that you have maybe a maintenance employee or something that is a part-time position. And so relative to the resources of the town that is checking in on these facilities or managing the oversight of these facilities, it works like a maintenance role and not a director of public works for which we don't yet have. Right, it could be a part-time maintenance person that the town administrator hires to do. And we have a job description. Isn't this basically what the town, the Gospel Hall awarding does, these things in number 14? It certainly doesn't do the swim area. No, but also managing schedule. The Gospel Hall awarding does not do the scheduling more than the maintenance of the facility. Actually none of these. A lot of description. Well, you had a job description. That's another conversation. We just put a period after town hall and we'll work out the rest of it. Supervisors and managers, well, I would just say use, not profit. Well, the town administrator would oversee this maintenance person. This maintenance person would have a job description. Yeah. So manages the use, scheduling, and maintenance of the facilities of the town. Period. Oh yeah, that's good. That's good. That's even better. Who's actually taking the lead on developing the actual job description? The hiring committee, I guess. Okay. And so you've gone completely through the previous DBW job description as well and worked in? I went through the select board administrator job description that I developed in 2013. Okay, but what? And the DBW. And the DBW. Yeah. But I glanced at that again today. And the DBW was... Because it was four inches long. I know. That was a problem. I actually had it with me. That was one of the problems. Let's sit here, because I have it with me. Gabrielle, did you say something? Oh, sorry. No, I... No. Oh, okay. I mean, this just goes on and on. The fleet and the equipment maintenance? I mean, I think... Curb cuts right away. Curb cuts. Curb cuts is a whole other deal. And this will evolve anyway. I mean, the idea is to get somebody in there and learn how to work with them and see what happens. Yeah, I'm gonna have to look this again and see if there's anything really major that I forgot to put in here. Yeah. I think it's great to get it started and to get people coming forward and we'll see where it takes us. I'll make a note about the DBW. I'll just look at that again. So, Tony, do you want to keep the same committee that has been working with the treasurer? I didn't ask Louis. We had our last committee meeting last Thursday. He had to leave early. So I didn't ask if he wanted to stay alone. But Mary Ann and Judy and I will always stay alone. Great. Okay. Is that what three of us... Oh, and Sandra. Sandra goes down. No, Sandra would. Yeah. So if there's anybody else you want to put on the committee... Anybody got any thoughts on it? Everybody's got any other committee? Okay. Okay. So what's next? You'll refine this and start working on a salary and advertising scheme? Yeah, I guess we'll make this into, like, a real job description. Because then there's more too, you know. What's the experience? Yeah. If you could start... I mean, we would like to have some idea of what we're doing when we develop the budget. Yeah. What's that? I don't know. I've got to sit down with Sandra and find out. Unfortunately, it's soon. Soon, yeah. So that's terrific. Thanks, Donna. You're welcome. Great job. Yeah. Thank you, Donna. Okay. Oh, wow. Okay. Let's get down to reports. Gabrielle, I just started putting FEMA report down here just the way I do the others to give you a chance if there's anything to report. So is there anything to report? Well, there was... Can you guys hear me okay? Yes. There was Scott back that had emailed... Scott's here in the room. I don't know. Okay. So he can give the report, but the likely program delivery manager for TALIS is named Craig Bluak. Bluak. Who is the Washington County supervisor? Oh, Scott's shaking his head. Yeah. Go ahead, Scott. Craig is the FEMA supervisor for Washington County, and when I spoke to him today, he said we hope to assign us a program delivery manager soon. And what's that? And that's really sort of the next step for us in the formal FEMA process. I'm all confidence in Toby for continuing to update the damage reports and Saunders, as she reported to me last week, keeping an eye on the budget part of it. So not a lot has happened in the last two weeks. Hopefully we'll have a meeting or a call after Gabriel gets back next week to coordinate, to connect with our TALIS program person. And that's about where we're at. And I have exchanged emails with Jeff Cantor the last couple of days who's got family visiting and is wrapping up some projects, but says he may be available to help us soon about when we've put in the application and then it gets really hard. And go ahead, Scott. You get to repeat one more time what you want to say. One more time. Charlotte and I are very happy to do a lot of the paperwork part of it. It is sort of like a big grant. And so we're just gathering lots of information and photographs and documentation as a package, getting ready to submit the package to FEMA shortly. That part, and Jeff has no interest in doing that part. What I hope he'll be able to do is after FEMA has started looking, scrutinizing our requests and, for example, when FEMA says, oh, no, you can't do Curtis Pondam, we need some of the experience with dealing with federal agencies to be on our side, to be our dog in that part. We really take on what we have differences. And there will be plenty of other examples when they'll want to nickel and dyes. And that's what I think Jeff could do. Thanks, Scott. Gabrielle, did you want to add anything? Did we lose you again? Okay, I guess so. I'm here. Just so you know, for future reference, I think it should be here in the future and occasionally Jordan and occasionally Jamie. So I think the way that FEMA song works is everything else is pure noise. So it's only the people like in front of it or the voice to it. And I'm just telling you this, not as an inconvenience, but just like, so we know for future reference, people can't hear anything. But the speakers are right in front of it. Oh, okay. Well, Scott just talked about what, I mean, you already know what he was going to say. So do you want to say anything else on FEMA, Gabrielle? No. Okay. Thank you. Thanks. Okay. Rhodes, anything that we haven't already talked about? And Curtis Pawn, same question. We're all set. And you want to tell them about the training all you guys are doing tomorrow? Our logging tree cutting training at Harvard Park at the old shelter. What kind of training? It's for safe tree removal. Safe tree removal. You're doing it or just the road crew? The road crew. I'm going along with the training. It gets me out of my actual job. Are you going to cut down a tree? Probably. I cut down trees, but I could cut them safe. They're all they're training at Harvard Park. Oh, thanks. Oh, thanks. They're a little stressed because I think, you know, when I schedule you out. But yeah, it's a brave friend. And it's a good skill to have. So yeah. Okay. Jordan. Anything? Nope. Shed V. Callis. Nothing. So we received a decision from the court on our motion to dismiss. It's a, it's a, it's a partial decision. So the motion to dismiss was in part denied. But the obligation of the other party is to further justify a couple of things. So we're in still a little bit of a limbo situation. So and I are going to try to schedule a conference call with Joe to just kind of do a check in on where we are and what expectations are for all parties. And I think it would be good to schedule an executive session for the next meeting to discuss whatever the conversation is that comes out of that conference call with the lawyers. Okay. Got it. Right. Thank you. And that takes us to the collective bargaining team. Which is there anything you want to say outside of executive session? Yes. The only question I have is does anybody have any questions about the contract that they'd like to discuss before we entertain a motion to ratify the contract? Isn't that what we would do in executive session? Right. The question is if we need an executive session. If there are questions about the contract it'd be prudent to go into executive session to discuss those. Okay. Gabrielle. Yes. I would appreciate going into executive session and hearing just a summary of the terms. I did read through the contract but it's the first contract I've ever read through of that nature. So I would appreciate the summary and plain language. Yeah. I think that's good. And I think I can walk through that pretty efficiently. And then there's some other things to discuss in there to kind of prepare for what actions to take afterwards. So let's do that I guess. Okay. I will take a motion to oh shoot I didn't write it all out. No there it is. It is. To go into executive session to discuss the agreement, the tentative agreement between town of Callis and the road crew union. And the purpose will be to discuss our response to this agreement so I propose we go into executive session under 3VSA section 3131B for the purpose of discussing a contract. Rose what do you need for that? That's pretty much on the agenda there. Yeah. All I remember was the in Winchester. Right? You just made the motion. Okay. Sure. I'll make that motion. And I always write the time at 8. Okay. All right. Do I have a second? I'll second. Any further discussion? All in favor? Aye. Aye. Okay. Thanks. Do you want to give me documents that you guys signed? Yes. So go take it. We just give them to you tomorrow because likely this is going to be one of them. Oh good point. Okay. Very good. Okay. I'm not entirely sure how confidential this is so I guess I'll have everybody here sign it and then I will check in with the lawyer tomorrow and see if we need another signature or if a vote to ratify for everybody is sufficient. Okay. Yeah. We can record it in the minutes and everybody will know. Are we on camera now? Okay. So we've just come out of executive session and with somebody Jordan do you just want to frame the motion or would you like me to read it from my notes? Yeah. We don't have anything to report other than to take action on matters as discussed in the executive session and the first being. Is this a motion? Yeah. A motion to ratify the contract between the town of Calis governing the highway department for the town of Calis and also an agreement with Massachusetts in other New England laborers district council and ratify it as negotiated over the last few months and presented this evening. Do you want to do the rest in a separate motion or do you want to keep going? Okay. Okay. Is there a second for that? I'll take it. Okay. Seconded by Ann Thulin. Any further discussion? All in favor? Aye. Gabrielle? Aye. Okay. So 5-0. Now you want to make another motion. Yes. So per agreement, an agreement that was made with during the negotiation process, the terms of this contract for hourly rates and paid overtime are going to be made retroactive to July 1, 2023. Okay. We're going to have a bunch of motions. All right. We have a second on that. Second. Ann Thulin. All in favor? Aye. 5-0. Aye. Okay. And also, per one of the terms of the contract, giving the select board and the town the opportunity to recognize services rendered to the town in periods of extenuating circumstances, I would make a motion to award each member of the crew a $750 seasonal bonus that will be run through Payroll at the next most appropriate opportunity. Okay. Second. Second. Ann Thulin. All in favor? Aye. Aye. Aye. Okay. Anything else? Just a motion to adjourn. And sign the contract. And sign the contract. Okay. So, thank you. Meeting adjourned. Oh, at 9.25.