 If I could have your attention, let me say good evening to everyone I'm Fernando Costa assistant city manager for the city Fort Worth and it's my pleasure to welcome you to this training session about the use of redistricting software and we hope that you'll find this session to be Informative and useful and we want to hear your comments afterwards about how we can make it even better Because tonight is just the first of a long series of training sessions that we'll be providing Throughout Fort Worth over the next several weeks as we anticipate the Census Bureau releasing block-level population data with which we can redraw the boundaries of Fort Worth City Council districts the Census Bureau by law has until the end of September to Release those data, but we understand that they may be releasing the data as Early as mid-August we'll see but as soon as the data are available We'll be able to begin drawing real maps of what the next set of council districts might look like in the meantime tonight and in the training sessions within the next few weeks we'll be using some Unofficial population estimates as the basis for drawing sample maps in a training environment, but eventually we'll have the official data to use for that purpose all of this is in line With the city council's intent to make the redistricting process as transparent and Participatory as possible and we have a largely new city council six of the nine council members are new to the council and They'll be learning about redistricting in most cases just as Ordinary citizens are learning about it and I know a lot of the folks in the audience tonight. I know that You're knowledgeable and sophisticated in the use of This technology and you understand redistricting, but we'll cover the basics Without making any assumptions about your your background knowledge up. Let me Take a moment if I may to introduce the city staff who are here from at least three different departments Michelle good is our director of communications and public engagement. You probably run across Michelle in different places she's been involved in Supporting the redistricting task force and Has done a great job in getting the word out about tonight's meeting and about the the meetings that are yet to come And I'll ask the other city staff to introduce themselves starting with the Michelle swindle Do we need to use the mic pole? My name is Michelle swindle. I'm the IT manager for GIS and public safety applications and at the back I have two of my staff members on Jeeve Nepali and Natalie Watkins I'm Eric Flanagan with the planning and data analytics department. We're helping to support this effort. Thanks Hi, I'm mark McEvoy. I'm the director of the planning and data analytics department and like Eric said We're here to help support the effort I'm Zach Hutchison with the planning and data analytics departments I'm a senior planner work both with mark and Eric and Natalie and NG for quite a bit Thank you folks. So all these staff members are available to answer your questions this evening and in the days ahead So if I could Draw your attention to the screen We'd like to to walk you through some of the Basics about redistricting so that we're all on Common footing and then We'll ask miss swindle to talk with us about the use of the software itself So we'll we'll talk about what we're trying to accomplish in redistricting Talk about what? Work had has been done by the redistricting task force established by the city council We'll talk about the procedures that the city council has adopted for use in redrawing council district boundaries Then we'll go into an overview of the software itself which is Produced by a company called Esri, you'll probably hear that name Like that they used to capitalize it but in most recent use that I don't think the cap that they just have the initial e capitalized So it's now And environmental science research Institute And and Michelle will talk about source data definitions and provide a demonstration For training purposes and we'll be happy to take your questions in fact if if you have questions at any point Please just raise your hand and we'll take the question at that at that moment. Feel free to do so. Okay. All right, so What why who and how? Okay, without Reading the whole paragraph. It's it's we're here to redraw The boundaries of city council districts This is a process that occurs at different levels of government So Tarrant County Denton County of the different counties will be redrawing their electoral district school school districts Will be redrawing their electoral lines And of course the state legislature Will be redrawing lines not just from legislative seats But for congressional districts as well that will probably be a partisan process and fraught with litigation and We'll see we'll see how it goes We anticipate the the local process to be a lot more tame at least we certainly hope so And we encourage you to participate We want for worth to be a model of how residents can take part In the redistricting process they have a real meaningful impact upon the results so There are probably two basic reasons why we're doing this one is that we're required by by law To ensure that all of the districts Have roughly equal populations This is a one-person one-vote principle and And we've had so much growth in certain council districts less growth than others That over the course of the last ten years or so the districts have become unbalanced So we need to bring them back into balance in fact we need to consider skewing them a little bit so that the fast-growing districts begin With a lower population The slower growing districts begin with a higher population so after ten years we know they're going to Be shifting in the fast-growing districts will probably again Lead to an imbalance, but we want to try to minimize that so that's the main purpose and the second purpose is to accommodate the two new districts that the citizens of Fort Worth Created effective with the 2023 City elections, so we just had an election a few weeks ago The next election is May of 2023 and instead of having eight districts plus the mayor In the next election will have ten districts plus the mayor And so how do we fit in two new districts on top of the eight that we already have and so you can see that I'm one slide behind. Okay. Thanks as y'all This is just a graph of population growth and you can see how fast Fort Worth is growing We're currently estimated to be Well over 920,000 population who could imagine that and You can you can well speculate that in just a few years that the rate we're growing We'll cross a million mark We're now the the 12th largest city in the United States and in one of the The fastest growing cities So that that makes redistricting all the all the more important, okay the the redistricting task force established last summer by the City Council that has completed its work. They've been Formally dissolved although except we expect them to get back together one more time for a joint work session With the City Council after the census data are available, but they set three broad goals For for their work first to prevent gerrymandering gerrymandering is the the infamous process where we're by districts are drawn For partisan purposes often with irregular Features to gain advantage over the other party. We want to prevent that we want the process to be As rational as possible We want to provide the best opportunity to let council members who reflect the diverse population of Fort Worth Fort Worth not only has grown in In general population, but would become increasingly diverse as of the last census We were already a majority minority city if you if you think of persons of color as minorities Hispanics represented 34% of the population probably a greater percentage today African-Americans 18% other races 6% The task force wanted to be sure that in drawing the district boundaries We did we would do as much as we could to provide fair opportunities for all Segments of the population to gain fair representation and Finally, they wanted to emphasize the promotion of education and public participation as we're doing tonight Yes, please Okay, so last summer in August the council created this task force for the purpose of recommending criteria and procedures by which the council Would redraw the district boundaries in anticipation of the May 2023 Election and they delivered their recommendations to the council in March of this year The final criteria procedures were approved by resolutions that the council Adopted on April 6th of this year, so we have official Criterion procedures now, okay, and these are the criteria The council divided them into two categories high priority In lower priority, and they're not depicted in any particular order But the first one is that each district be roughly equal size second that we comply with all pertinent legal requirements with No packing of minority voters, and we'll explain that in a moment no fragmentation of Minority communities it's called packing and cracking. That's those are practices that we want to prevent And no retrogression in the ability minorities to participate in the electoral process They wanted to create minority opportunity districts Where a majority of the voting age population Would be comprised of persons of color They wanted to contain or at least provide the opportunity to contain communities of interest within single council districts Now community of interest is defined as a local population with shared socioeconomic characteristics and political institutions That would benefit from unified representation so for example we recently got Message from The the Riverside Alliance saying we want Riverside To be a community of interest we got a message from the east side alliance of neighborhoods And they want the east side to be a community of interest and that's a very large area But they want to be contained within one council district. I believe they're currently within three council districts But they want to be contained within one so that's going to be a big challenge Meeting this criterion. In fact, you will probably discover That it's going to be very difficult Perhaps even impossible to meet all the criteria simultaneously It's going to be difficult and you'll see once you start playing with the numbers because sometimes They conflict you want to meet one criterion You have a hard time meeting the other and so forth and then we want contiguous territory Thanks, and then we move on to the lower priority criteria Compact districts And the council eventually settled on a particular measure called the the Polesby-Popper ratio Which is a mathematical definition of Compactness now I I didn't think that there was much Mathematics associated with compactness, but I had not met Byron Ellison by Rick Ellison is a phenomenal expert on the mathematics and I'm sure he's an expert on a lot of things But he's an expert on the mathematics of compactness, and I've learned that there are at least a dozen commonly used Formulas to measure compactness, but the one that was eventually adopted by the council was this Polesby-Popper ratio There are others that are arguably just as good You just settle on one and so this is a way of saying Compactness is not just in the eye of the beholder There are mathematical ways to measure the compactness of a geographic area with a perfect circle having a ratio of a perfect ratio of one now we're not going to have any perfectly circular districts, but that would be Hypothetically a perfectly compact district Identifiable geographic boundaries such as streams railroad tracks in highways Contained whole voting precincts within single districts Contained whole census blocks or block groups and finally do not consider a place of residence of incumbents or potential candidates This is actually different From the criteria that the city council adopted for the 2010 the post 2010 Redistricting because at that time they actually said that preserving Incumbent constituent relations was one of the criteria one of the objectives Which is a way of preserving the electability of Current council members. So that is something that we now intentionally seek to avoid Okay, thanks for sure and here are some criteria Defined packing Concentrating like-minded voters together in one district to reduce their voting power and cracking is really The opposite in a sense is spreading like-minded voters across multiple districts and if you if you really want to dilute The voting strength of a group whatever that group might be you engage in a combination of packing and cracking and we can show you an example and it can Minimize the voting power of that group. Oh, here you go and so you can see On top a hypothetical community in which Minorities or persons of color are depicted in purple and they represent 60% of the population 60% but by having Cracking and packing that is to say having two districts that are heavily minority and Three where the where the minority is just below 50% You can ensure an outcome were were by only 40% of the elected body if you vote by straight Demographic lines only 40% represent the 60% Majority So that's that's an example Hypothetical example of how the practice of packing and cracking can distort The representation of your your population. Okay. Thanks. So So we just discussed packing and cracking minority opportunity just we talked about that a little bit earlier in voting age population, okay, thank you And and here we can see in reference to packing and cracking as the existing city council districts and and how We've got a Majority of those districts either being a combined Minority opportunity district or a specifically a Hispanic opportunity district and as of the the 2012 map there are no Districts in which African Americans Constituted a majority of the voting age population, okay Okay, so what's coming up These are these are the procedures that the city council has agreed to follow They will be registering we are now registering communities of interest so if you happen to represent a Neighborhood or a collection of neighborhoods And you want to be sure that you're contained within a single city council district Then we would ask you to register with the city of Fort Worth to notify Our communication public engagement department. I think we have a Information on our website Michelle terrific, so Send us the boundaries of the community of interest that you'd like for the city to recognize And that then will be subject to this criterion the city council will be obligated to To consider Placing that community of interest entirely within a single Council district again, it may be difficult to do but that would be the objective Second and this is why we're here tonight resident produced redistricting plans Last time after the 2010 census we did something similar to this I think the degree of interest has elevated greatly after the 2020 census But we did have citizens last time Producing their own proposed council district maps Which the city council did consider? and fact if I if my friends Dr. Miller and Mr. Ellison don't mind my giving you a plug There is a group called Citizens for independent redistricting that has produced a I think an excellent video Very educational video about redistricting as it as it took place in Fort Worth after the 2010 census I'd expect you still have it on the website Great Terrific well, it's very well done And actually I think it's a little humorous, too Well, bar bar, it's a master at this kind of thing, but it gives you how it actually happened and It is I only say because it is factually accurate and I think Balanced and fair about how it presents what happened and and so it'll show you an example of how At least one of the district boundaries was almost precisely Aligned with what one of the residents submitted for consideration So these maps were we're treated seriously and I fully expect that they'll be given every consideration this time around Because the process is going to be even more transparent than it was ten years ago and so We'll talk more about it in due course, but any citizen will be able to submit a map and And as long as it meets the criteria and the staff can confirm that it meets the criteria It'll be submitted to the council for their consideration So it won't be tossed aside It will be considered staff will take all of these maps submitted by residents will try to Draw out the best features of these maps and staff itself will submit a proposed map and the city Council will select one of those maps either the staff produced map or one of the resident produced maps and used as a starter map for the redistricting process so At least at least in theory. This is democracy In its in its purest form So that's resident produced redistricting Plans They'll select an initial map as a starting point and then they'll adjust that map through a series of Hearings and work sessions to produce the final map Yes No, no, no, no, no no the initial map well the initial map will be selected by the city council From a collection of maps that will include a staff produced map and all the resident produced maps that meet the criteria We will we will rely on our own law department to provide legal advice and a lot of Governance in turn will have an outside law firm to provide some older over-the-shoulder Advice as well, but the council in the in the resolution that they adopted Establishing the the procedures decided that we did not need to hire an outside friend to produce a map And in San Antonio just to give you an example The city actually hired an outside law firm to produce the starter map So as to ensure that whatever map they started with at least Could withstand any legal challenges But that was not a highly participatory process We think we can have participation and Legal validity at the same time. We're confident that we can As long as we meet the criteria For for drawing council district boundaries, so no with that's that the council will select one of those maps Either produced by a resident or produced by city staff As a starter map and then they'll adjust the boundaries from that point But thank you for that question Redistricting is a single agenda item. This is this is something that the the task force specifically recommended If they're going to if the city council is going to be talking about Maps and drawing maps that can't be done as an incidental Part of an ordinary city council meeting they have to have a meeting specifically called for the purpose of Redistricting so that will shine a bright light and make the public aware Of what the city council is doing the whole purpose is to be transparent to do everything in the sunshine Public hearings there will be multiple public hearings at least one Even before they select that initial map To hear from the public about what the public would like to see in the initial map Then then after they select that map a second public hearing On the map, but before they consider any changes to the map. So again, they hear from the public about how That initial map ought to be adjusted And then after they produce a proposed map at least four public hearings Bipared council districts On that proposed map So at least six public hearings, there may be more but at least those six are required By the resolutions the city council adopted and finally transparency No backroom communications. They must occur in official meetings. That's that's a Radical change from the way redistricting is historically done in virtually any community So any any discussions About redistricting are to a substance of nature Are to occur In public at official meetings In the past you'd have a couple of council members getting together working out a deal And and then presenting the deal as a done Agreement At the time that took action that is not Consistent with the procedures the council has adopted. Okay So we divided the the schedule into two phases pre redistricting Which is what we're doing now and then after the census data available what we call Redistricting so pre redistricting as we get ready for the census data to become Available. We're conducting the the software training. We're registering communities of interest Uh, we expect to receive the block level census data No later than the end of september again could be earlier than that And we'll kick off the process With a joint work session By the former redistricting task force and the new city council I anticipate that that could be a very important meeting In which the the redistricting task force can explain The the criteria and procedures And the rationale behind them to the to the new council members Okay, and then I will begin begin the the formal redistricting process Will allow Several weeks around the month of november For residents to produce Those redistricting plans Using the the skills that you're able to gather tonight and in another Training sessions, uh, you'll be able to go online I understand that a video of tonight's session will be available on the city's website Uh, and there will be multiple opportunities for people to to learn how to use the software at home if they wish uh I think an in-person training is the best way to to learn but Uh, we want to be sure that anyone who wants to use the software Can use it Uh at their home computer if they don't have a home computer They can go to a library or community center And gain access to when we're training city staff in multiple departments That interface with with the public About how to train citizens on the use of the software And we want the software and we'll ask you to tell us after tonight's session We want the software to be User friendly so that anyone with an ordinary knowledge of computers Can use the software you don't have to be you shouldn't have to be an expert in geographic information systems To use the software and and if you if you believe that it's that there are ways that we can make The training simpler or the software itself more user friendly Please tell us because that's that's our uh, that's our goal so November given to the production of these resident produced plans In december After we collect and and assess these plans with respect to the criteria and produce our our own staff Map we will brief the city council and present all this information to the council The council will then have that public hearing that I mentioned earlier in january They'll select the initial map and they'll have the the subsequent public hearing all in january And then we've allowed two months for the council to produce a proposed map And then the month of april will be given to the the public hearings on the proposed map before the city council takes any action We're recommending the council aim to adopt a a new council districts map by the end of april Although practically they could take up to two more months To to act on a final map Uh, certainly, uh by mid july We want the map to have been adopted because that's uh the time by which A prospective city council candidate must establish residency Within the council district that they wish to represent Uh Filing for seats on the city council I would occur in from mid january to mid february 2023 And then the election would occur in may Of that year, okay All right, uh before we Ask michelle swindle to talk with us about the redistricting software. May I answer any questions? About the redistricting criteria or procedures, uh, or the Process that we intend to follow any questions And I know a lot of a lot of folks in the room tonight Have been involved In uh discussions about redistricting so I bet you know This subject as well as city staff does But uh if there are no questions i'll uh introduce michelle swindle Thank you much As he mentioned my name is michelle swindle and i'm the it manager So i'm intimately familiar with ezri and gis Um a little background. I've been doing gis for over 15 years Um I've had experience with the sorry desktop version of the redistricting software And now we're moving to the web based which has a lot more opportunity for citizen interaction Um the main highlights of the new Web version of the software is that it is web. It's easily accessible You don't have to buy special software It's in the cloud. So all the data is saved in one location. You can use it anywhere It also has collaborative aspects of it so users can Create their own plans and then share those across groups and say I'm only really interested in my own neighborhood information So i'll take a plan that someone else has created that looks good enough and it validates Then I can make my own specific changes Get it to validate and then submit that to city staff For the changes that I want to see made Um, it also has built-in tools and checks There is both data integrity checks as well as compactness tests So there's a myriad. I think there's 10 that it runs through just in its own internal system And it does those calculations and provides those out For you as the end user to make that decision how you want to move forward And also provide clarity and transparency So everything is done through the portal. There's no kind of back door It's all available as much as you want it to be There are links that you should have been provided previously and they'll be on the website as well These are as regenerated links and videos If you have additional questions it go it does a deep dive into the software And there's u2 playlist as well Um, as Fernando mentioned the 2020 census data was delayed. So we're anticipating it in september The vendor has mentioned that they need at least a 30 day lead time So from whenever they get it, they'll update their demographic information And add that to the software. So as soon as that's available you can start creating your own new plans And the 2010 census total was 741 206 people And that's what we used to create those target populations for our templates There's basically three methods that you can use when you start using this data You can use existing templates city staff my team. We created templates for 40 districts So we divided the entire city into 40 huge districts based on neighborhood districts and minority opportunity districts and The target population for Each of those was around 183,000 people So you can take any of those districts combine them And then create your total 10 districts make some um Does anyone have any questions about that methodology how we got to where we did for those templates? What you're saying is that those numbers will change from 74,000 per district 200 thousand per district Correct. Yeah once the 2020 census data is available. We'll make those changes 920,000 Yes, yes, that's right at 92,000 Times 10 will be about 920 if that's what the census shows So for the training agenda, there's account management that we'll be showing you collaboration methods Map navigation the templates that we created and your options for that How to create a plan and validate it and some of those validation checks And then sharing it and submitting it to the city So we're going to have everyone create a log on you should have navigated to this website previously So if you're on your laptop if you'll log in And there's city staff at the back that can assist if you have If you have issues getting to the url But we're going to recommend that everyone create a log on tonight So if you're navigating there's a create an account button Two things I want to make sure that everyone's aware of is one it's case sensitive. So however you type it into the box for your username Make sure to remember that casing uppercase lowercase And we also recommend that you correlate your username to your email address just for consistency you can have multiple accounts using the same email address But all usernames have to be unique So a household can use one email address address to receive password updates and notifications But your username has to be unique. The system won't let you have two joe smiths There's not currently It'll be on the website So the question was is this the permanent url? And this is the current one for the website, but we will have redirects from the city website But this is the primary url to get logged into this to the portal So if everyone will create a log on Choosing your first name last name username email address And entering in a password Yes It can be anything you want we just recommend that it's the first of your email address So in this example joe dot smith at gmail The username would be joe dot smith Yep, and then the password can be anything that you'd like it to be And you can always change it later Just be sure to remember the casing So if you use capitals for creating that username remember that because you'll need that to reset your password So just remember how you type it in. Oh, yeah Okay So has everyone created a log on You should see see the screen and pass through So this is how you recover a password if you've forgotten it. There's a button at the bottom that says forgot your password You plug it in and just remember that everything is case sensitive Or you'll get the big nasty notice button You'll have to do it again. There's also security questions that can help recovering your password And then you can always change your password as well So once you've navigated into the site There's an account at the top And you'll click that and change your user profile so This is what the map looks like as I mentioned there's a profile section at the top Then you have your toolbars which will go through in detail Your information panel on the left This little button here is collapsible So similar to microsoft products All of the panes and panels are adjustable based on the size of your browser So they'll accommodate to whatever size your window is and you can make The information panel and at the bottom the district window You can make them as large as small as you need as well as popping some of them out Just to make it easier for you to navigate So the section in the middle is your map area And as I mentioned the district window This holds all of the tabular data for your demographic information Is there any questions about the look and feel and we'll go through the specific tabs as well So from the file, this is where you create New plans open existing ones Save and save as The save as button is very important Because all of the templates are read only Meaning once you launch a new template you'll have to save it as your own And you can name it whatever you want and you can change that privacy That it can be just yours and then you can share it with others Or you can create it that any user newer future has access to it Then we have the learn tab This is as recreated all of this content is specific to the redistricting application There's really good FAQ section And it helps walk through the methodology as well So after this is you're going through when you have questions about specific tools and buttons This is a really good resource to use Then we have the view tab This is going to be important when you're going through and creating your new districts And your number of districts and getting your Target population value Then we have the create tab This is where your demographic and reporting information is going to live You can also change your background theme in your base map So this is the look and feel for what your map is going to look like Then the review button This is where your data checks come in The integrity check as well as the compactness test And you can also see plans for your demographic information Then the share tab This is where you can manage your groups And your profile And then the submit button This is how you submit your plan to city staff So this is the look and feel of the map And as I mentioned the district window This is going to be really important once we dive into the demographic information And there's a button that you can pop it out The left panel as I mentioned This is how you expand and collapse This pane So once it launches, it's going to be hidden And then once you click this over arrow, it'll expand This is how you can search if you're looking for areas like churches or schools or Businesses You can search for that information here and it'll zoom to it on your map So it can help give a frame of reference for the area that you're looking at The next panel is the contents This is the table of contents All the data can be turned on and off These are maps that it and esri created all of this base data So if there's anything additional that you'd like to see You can add that to this map, but we have Topographic map as well as the texas 2010 that your census data for the 2010 census Themes or additional background information And then the cmo reference redistricting 2020 This is all the city data that you'll be using So The button here, this is how you expand that And then just the checkmark boxes turning things on and off It does not show it only shows school district boundaries. It doesn't show theaters correct Like the schools that we did to the same pyramids so that as we're mapping communities of interest Neighborhoods that are feeding into the same school, you know the same school pyramid um, we can look into it, but I'm I'm I think that information's on the tea website Uh, those attendant zones. So yeah, we can look at adding that to it And someone at the back is writing that down for me because I don't have a pen Um, that is a question. Is there any other Based data that you'd be interested in seeing on the map In addition in addition in addition to attendant zones Um, and then the legend if you're ever curious what some of the boundaries are This is the tab that you'd go to to see what The information you're looking at is And then identify So if you're Seeing colors and buttons and seeing information on the map and you're unsure which layer is turned on and which one you're looking at There's an identify button back on your view toolbar And you use this section identify from And then you select what information you want to see So if you're wanting to see neighborhood organizations You select it from the pick list And then you use the identify button and you click on the map You can also use it to identify and select assignments So if you're wanting to add a specific neighborhood organization To a district Then you'd use this tab to select your neighborhood organization that you already selected And then you use from the pick list your district and you assign it All right. Is there any questions about the buttons? We'll dig into it a little So does the database contain all the city and neighborhood associations? It has all of the ones that are currently registered. So as new communities of interest are created and are registered they'll be added to the list. Yes. Yeah Just contain more like it or the neighborhood association It yeah, that's it There are neighborhood organizations that are registered through the city and all of those are on here And there's neighborhood organizations and HOAs Yep Mm-hmm. I would like to say that the ones that are no longer active have been removed But you can't quote me on that But if you know of ones that need to be removed if you'll let us know and we can update the data accordingly Any other questions about data? I love talking about data Okay Um, so now we'll hop into groups and collaboration Creating a group and sharing amongst your group is going to be the biggest key piece Of this entire redistricting process Um, any user can create a group so if You have a defined organization that you're working for Or if it's just your neighbors or if it's people who work at the same school as you You can create groups for them and you can share plans accordingly um The caveat to that is Users cannot go searching for groups. So if you create a group No one can go find you you have to Physically invite users to your group um The other caveat to that is if you create plans and you share them amongst that group and you do not include a city admin We can't go recover plans So if you created a plan Somebody may changes to it. They saved it. They over read something that you did and you're trying to recover data If we're not included in your group We can't help you recover any of that And we can't view any of the plans that you've shared if they're exclusive to that group So you can always create groups and invite people but people can't go searching for you So there is some anonymity to that Um, we've created an admin group for this at email address so When you go searching You can create a group under the manage group Oh, you can't say mine Y'all didn't tell me you couldn't see my cursor So there's the manage groups button You create a new group Give it a detailed name so that when you're inviting someone They know what group they're being included in And then You can add people to your group So you'll search for names If you search for council redistricting Then you can find the city admin and add them to your group And then you can send the invitation or you can remove users as necessary and On the same note all members can leave groups as well So if you see that you have an invite on the profile bar Then you can always accept or project And then once you get to the group and you can leave A dialogue box will open It may take a while to leave a group so just be Cognizant of that and don't click anything and it'll the dialogue box will go away Any questions about groups or sharing or any of the profile management stuff? Okay So creating your plan as I mentioned earlier we have Um three different templates that you can use There's a it created one that has 40 districts So you can combine those and join them To create your final 10 There's one that has the 2010 council boundaries So you can use that as a starting place which is essentially our current Council districts that you can add and remove Or if you want you can create your own Something to take note of is that the software will not auto assign districts So if you create a new plan and you say I want 10 districts For the city of fort worth It will give you 10 districts and all of the data all of the city will be in an unassigned district So you have to physically Add all of those areas to whichever district you want So The process that we're going to use for this demonstration is using the existing 40 so you can just group them as one as needed and get your target areas You can always go back and change them To meet whatever specifications and criteria that you're looking for But this is just a generic starting point that we're giving you a template to work from Um Correct so once the 2020 census data comes out we'll create new templates based on that information Yeah Any other questions? so If you go to you've logged in you should see three templates on your page logged in I mean And you have three plans available The neighborhood plan. This is your 40 district one You can always start with our current or the blank but for in the um In the spirit of time and ease we're using the 40 for this demonstration So you open your plan And you see all 40 districts Is anyone have any problems opening an existing plan? So that was the 40 district plan And as I mentioned, there's the 2010 Which should look very familiar And you can also open The blank slate template So you see down at the bottom Unassigned has 741 206 population And then all the others have a negative target deviation So this means that they're empty and you have to go fill them So as I mentioned earlier all of the templates are read only So if you want to make any changes You'll need to save as and give it a name So if y'all want to create one now feel free So you'll click this save as button You'll give it a name in your description Now that you're the owner of this plan you can share it amongst your groups So you can either share it make the permissions and privileges everyone Or you can just share it with a group So now that you're looking through the data As I mentioned, there are 40 existing districts and we're getting down to 10 That means you'll need to join four of them To get your target population Does that make sense? Fantastic Okay, so now you'll join districts together Something to be aware of there is an undo button You can't go back and say I joined these together Oops, I gotta go back Which is why you've saved as and you can save and you can save often So if you made a change and you want to back out You can always close it if you haven't saved So close your window or just reload your browser So you can click the you click on your URL And just hit enter and it takes you back to the sign in So there isn't an official undo button, but I guess that's the unofficial Oopsie So it'll say do you want to recover? And I say nope Open a brand new one So now we'll be joining There is a toolbar Let me go back So oh I didn't want to create Opening my plan Let's see even Yes join districts Sorry on the view tab not the create tab Correct So if I zoom in and I want to join I can pick it from here or I can pick it on my list So if I want to join district 21 2019 Correct I can back up if you need So I want to join District 21 And 20 to District 19 Oh I didn't save my plan See I'm not taking my own advice Swindle 10 district plan So now I can join I'm adding them to District 19 20 21 And now District 20 and 21 have disappeared And District 19 is larger So if you look down At my table of contents Yep So District 20 and 21 now have zero So you'll continue to join until you only have 10 districts that have population And all the others are zero Does that methodology make sense? Does anyone have questions about the process of joining Cool Okay So we've gone through We've joined We've got empty districts Now we can customize And join and add and remove explicit block groups So if I want to If I districts Wait where's my button Actually let me do it this way So from the create tab You picked your district You identify which ones you want to join Then you select your geography And now you've created them Does it make sense? No Okay So we're creating We're adding Let's add it back to District 19 Let's zoom in So we're going to select Let's add this section And it's added to my district You drag and drop And say let's go all the way here And you can continue to add as much as you'd like Correct So it's selecting by rectangle You can use any of these You can use the one to pick the whole Geometry Or if you want to draw a big polygon Let's add So if we made District 19 a little too big And we get one to give it back to District 16 We can draw our fun little section So you click once to start drawing You trace it to whatever you want it to look like And then you double click to finish drawing So now I have it designed And I can save my plan And now I've changed District 16 and 19 So if I say District 16 looks how I want it to look You can always lock it So if you say, all right, District 16 is locked I don't want to make any more changes to it But I like all the other information All the other area in this section to be selected So If does that make sense or do I need to clarify that statement? All right So When I joined four districts, District names disappeared from the map Correct, they'll disappear from the map But not from the table Yeah You'll get to swap districts after you've joined Yeah So this was just adding additional areas If the If after you've added the four districts to create your one bigger district But it left off a neighborhood that you wanted included in that specific district That's where you can go in here and customize And you can choose those specific blocks The other caveat to doing it manually Is you can't break block district Sorry, block groups They have to be full census blocks The software can't divide them So if So if Riverside Alliance is larger Or smaller than one census block You'll have to expand that to make sure that you've covered all of those residents Typically Blocks align with city streets It doesn't always happen and sometimes neighborhoods expand a little farther out And self-identified neighborhoods expand even farther So you have to make that judgment call Whether you want to include this block in your district or if you want to sign it to another one Does that mean that the final map will have to conform to the census block? The question was will the final map have to conform to census blocks and the answer is yes You can't divide block census blocks We'll find out in hopefully in september what the new census blocks are Whenever they're that in the 2020 census data is released We're hoping for august. It'll probably be september Hmm the census We hadn't talked about releasing that. Uh, we probably can Release a census block map Then have that on the website as well If I can define a census block it is the Area with which the census has defined you are a total group So voter precincts are census blocks that have been joined together To create a larger area for most Uh, can let me unlock this So all of these or are your census blocks They're Purely defined by the census and however they choose to draw those boundaries They typically do follow roadways and natural streams But there is some leeway to that So all of these are blocks And just for general knowledge The way that the census divides its data is there are Census blocks and then there's census block groups So the block is your building block for all of your census data And then you combine those into census block groups You had a question Because there can always be Additional caveats to not necessarily can being confined to whatever the census Um defined so if they think that These blocks need to be combined because a roadway does divide them just for The aesthetics of the map Then you can divide those block groups because there are a few block groups. Sorry blocks. That's Highways So just for aesthetics of the map dividing those Would be better for the map so that you don't have a little jut out that crosses so Correct that would be a manual change that would have to be done afterwards. So that's part of the Additional changes that will be made once they have their final plans and they look at them They say, oh this block straddles 35 Let's cut that make 35 all the way down from this street to that street as your dividing line No, any other questions? All right So now that we've joined our data And we've set our new districts You're going to swap So swapping is essentially renaming So You're taking your 40 districts and if you've since I joined 1920 and 21 and 22 into a single district Um and if I joined district one two three and four Then I can re I can swap my new district 19 with district two This essentially is renaming district 19 to district two Does that make sense? Do I need restate? cool so Once you've renamed or swapped all of your Other districts so you only have population in districts One through ten or two through eleven Sorry Um, then you have your final 10 districts All right, so once you have those You'll reduce the number of districts. So like I said on the view tab It says 40 and You'll change that to 10 I haven't swapped yet. So it tells me I can't So You'll swap it back And you'll give it 10 and then you'll see you only have 10 districts So since Fort Worth historically has an at-large Um district one and the other districts are two through 11 Um, you can name it that way and leave District one blank and you'll have a final of it'll call it 11 districts And that's fine. The system can accept that Uh, or you can just rename it to one through 10 just for simplicity So you don't get confused and leave some things in district one And it says that you haven't fully validated because you still have a Target deviation that's larger than what you're looking for Okay So after we've reduced now we get to validation Or do we have any additional questions on swapping joining census information Is there anything about creating your districts that y'all have additional questions about Or problems or anything that's not clear yet Okay So the two validation methods are either manual or automatic so after I've created my 10 final districts I can go through and go through all of these checks The integrity check it does all of the back-end spatial checks and your geography checks And it makes sure that the Integrity of the Space is true. So if it's not contiguous if there's holes if there's donuts if you missed a block Um, that's the check that it'll go through You can also do the compactness tests and it goes through 10 standard um Compactness tests that the software has um, you can also do district distribution And that's where you can look at the I talk about this a little later But you can change the demographic data if you're looking for specific values for um Hispanics or indigenous or whatever your demographic criteria that you're looking for That's where you see that information Um, or it does an automatic validation. So before you submit It will make you it'll force you to validate So you can't share a plan or submit a plan unless you've ran these validation checks So these are the validation types that I was mentioning um The histogram chart This is your ideal demographic because they're all Fairly they're all within 10 percent of population from each other Compactness tests um, it does Polygon area test perimeter test react test Area convex hull test the groffman test schwarzberg uh, polsley popper and I thought there was one more after that Let's check so review Compactness tests in holes So district 11 has a hole So it's not going to let me submit because I got a big donut in the middle um and As fernando mentioned earlier all of these compactness tests Are up to the user to define if they meet Um the compactness threshold that you're looking for So the system just says these are your compactness scores Do with them as you wish do they meet your criteria? Yes or no, and you can always go back in and run the compactness test to make sure that you're meeting that threshold um plan distribution So it's your perfect pie chart And then your integrity chat Which I'll talk a little bit at the end So your district distribution This is where you get into the fun of demographics So if you click district distribution You choose whatever demographic information you're looking for and you select your category So you pick your district that you're wanting to see This one's for district three What it what its demographic makeup breakdown comes down to um your standard vap, which is your voting age population uh, we chose the standard because it's the um, we want to do all of this based on voting age population um, just to be respectful of The one person one vote mentality um It also breaks it down to Different demographic groups As you see there's a universe. There's alternative Uh, they're standard. These are demographic definitions that um They've kind of Evolved over the years of the census And standard is the demographic that we chose There's also a link which Esri has gone into really good detail about the difference So it says This is what the abbreviation is Hispanic over voting age of over the 18 non-Hispanic white non-Hispanic black non-Hispanic American Indian Alaskan native non-Hispanic Asian non-Hispanic um non-Hispanic Hawaiian or Pacific Islander And other or more than one um minority So when you go back to the slides It's what these definitions are So if you see Some of these the more than one minority non-Hispanic The link is very helpful to break down those definitions and um get a little more insight into How Esri is using the demographic information um Are there any questions about the demographic information? Okay Um then sharing your plan As I mentioned earlier, you have to own your plan before you can share it So once you open a template you always want to save as that means you're the owner You can edit it as well at well and you can share it with your groups You can also change the access level and permissions to make it available for everyone I recommend not necessarily making it available for everyone until you've made your changes You can always change the privileges later But if you're still working on it and you don't want someone to see All of the crazy things that you're still working on You can make it restricted and then you can allow people to access it Um then the submit as I mentioned before with the integrity test um, it'll Identify the sections that don't meet meet your integrity test So when this was ran there was still no assignments So it it hadn't been completed. You click the zoom to button It'll zoom to it on the map And then you can resolve all of those errors Connectivity if it's not contiguous Then you click on the details. It'll zoom to that area and show you the error Um, there are other validation checks based on the task force criteria um, you can feel free to Go through those on your own or you can submit them to city staff and they'll validate them Based on the task force criteria and communicate back with you Um As I mentioned, there's an email address dedicated for Submitting your plans In questions So if you want to once you create a group add this to your group You can always share and collaborate and say This is what we've got or we ran into this issue and you can communicate um So quick recap There are three different templates that you can use when creating your own maps the it created 40 district one the 10 city-bound sorry council district map template or the blank slate Which everything will be unassigned and you'll manually have to assign your own um This is where I also recommend that you share amongst your peers and your groups And collaborate and say all right. I did my district. Oh, you live in this district. You've done yours Let's compare let's share and Go through that way Any questions comments concerns? Yeah Not and then somehow Consolidate it Yep So you can always save your own and then you can make the changes to there So if you know that you have yours you can even lock that district So you share it and you've locked district one But someone else has made changes to district two that you want to include Then after you've shared it they can edit your map They save it as their own and they're editing your version with the locked district one So even if they're trying to make changes, they have to physically go in And unlock that district to make changes Because it's kind of putting a restriction. All right, don't change this one. They have to actively go in to unlock it to make changes Yep And So I'll repeat what Natalie said there is a comparison button and Within the system itself it will compare the differences between two plans and that's where you can see those changes um and This is a tip that if you're looking for a certain plan if you're wanting to um find other people who have made plans specifically for um your district or your neighborhood or if you're looking for people who have done plans For like riverside Then you can type in riverside and if someone has used that in their description Then you can find their plan and say oh, this is what they made. I want to use that as my starting point So after you've made changes Then you can reach out to them. It'll say Whatever your name is that created it and you can see about coordinating with them to get added to their group That is correct anything that has been shared with everyone Because everyone is current users and future users So if you create a plan today And you've made it available for everyone someone who joins in two months We'll see your plan any other questions Come on um, as we mentioned before all the slides and videos will be available on the website And these are the esri links Yeah When you see requests to register groups already How many I think so far we've only gotten two communities of interest But we do already have like all of our neighborhood associations all the alliances. We already have all of those identified as kind of our communities So do me repeat So to repeat the answer that michelle just gave there are already Two communities of interest that have been registered and the information is available for more Let me let me see if I can uh add a clarification Not all neighborhoods will necessarily be communities of interest so for example The cultural district alliance May decide that they'd rather have More than one council member representing them with council district nine encompassing everything east of university and Council district seven encompassing everything west they may be happy with that arrangement But if they want to be sure that they're contained entirely within one council district Then it's in their interest To register as a community of interest so that That will be one of the criteria to be met So as a general rule we want to contain entire neighborhoods, but If you want to ensure That people will give due consideration To your neighbor boundaries. The best thing to do is to register as a community of interest if that makes sense. Yes Uh michelle are you Basically, we just need a map of the area that you want to propose as a community of interest and and uh And in some evidence that you properly represent uh that area so We can't just have An individual saying I represent everybody without some evidence that you you are the dually Elected person so now I know if if if rusty fuller submits Uh a proposal on behalf of the north fort worth alliance We know that rusty fuller is president and so forth and he speaks for them But uh You know, we just need some evidence that you you have the authority to to represent the The area To be included as a community of interest So thank you for the question And that's the end of my slide deck So feel free to stick around and ask questions of the city staff as you have available I appreciate you coming out. Thank you