 In accordance with the current Santa Cruz County Health Order and the Governor's Executive Order N2920, this meeting is not physically open to the public. Council and staff are meeting via Zoom and there are several ways for the public to watch and participate. Information on how to join the meeting over Zoom or with your phone is available on our website cityofcapitola.org on the slides now shown and on the published meeting agenda. Thank you for attending this City Council meeting. Mayor Peterson, I'll turn to you to call the meeting to order. Thank you so much. All right, we will call tonight's meeting as we have the City Council to order. Can we have a roll call, please? Yes. Council Member Bertrand. Aye. Council Member Batur. Here. Council Member Story. Here. Vice Mayor Brooks and Mayor Peterson. Here. Thank you. Let's go down to the slide to the leaders. To the slide of the United States of America, the Chief Republican who wishes to stand one nation under God, indivisible, liberty and justice for all. Great, thank you. All right, now we're going to go to item two and this is presentation and I'm going to turn it over to our police chief for two presentations this evening. The introduction of a new Capitol Police Officer Garcia and to dedicate a life dig more to Capitol Police Officer Albert Gunn-Ballard. Thank you, Mayor Peterson. Members of the Council, happy to be here tonight and make a couple of presentations. Starting off with the introduction of our new Chief Officer, Jerry Capitol, the Regional Police Officer on March 26th of 2020. Rachel graduated from class 154 of the South Bay Regional Police Academy. Rachel bring a lot of experience with her as a police officer for us. She's a military veteran served seven years in the art and arts including three appointments and then prior to becoming a Capitol Police Officer, she was a police officer with a procedure of moderate. Rachel resides in Seaside, California. You just on a personal note, some of you are aware of this. Rachel was originally hired in October of 2018, starting the academy short-time with her higher and then suffered a significant knee injury during the attack. Head to Removers Hospital from the Academy, came on board working for us here now, assisting us on the administrative stuff in the department and then jumped back into the academy, another academy, graduated on March 26th of this year. And so it's my pleasure to introduce Rachel Garcia, Senator Davidson, the Council members and the Community Friendship Board of State. Absolutely. It's like a thank you to everybody, the city and the department for keeping me on this long. It's been, you know, a long road for me, but I'm just happy to be here and grateful for each everyone. Thank you. And that's a thanks for our resilient congratulations and we're happy to have you. Thank you. My next presentation, and I'm very honored to make this presentation with as well by the officer, Albert Gonzalez, with me here at the podium, to present a cultural medium like the award. As you know, this is to prevent individuals from action directly resulting in sustaining life. The award stands as an example of service to all citizens and to the law enforcement profession. And so I'm going to read from the lifetime award itself, it's so fair. On October 21st, 2019, Albert just wanted to report a 77 year old woman choking and having to be re-breathing here in this new capsule. Albert happened to be in the area at first brought back over to the medical and fire frequency and decided on his own to respond to the advocacy that fell out. He arrived on the scene to park our head in black and you're outside of residence, you can hear a female voice in the strap, the female strap, you can hear that female voice. He managed the resident located in Dejequim. She was choking. He performed life-saving measures in memorials. This large large piece of food that was locked in her yard. He assisted her to a level of comfort and fire wrong while he was waiting for a fire and next to his fire to help her occur. He responded to the medical emergency himself. He stood at a high level in the public and a level of commitment to your own rights and deeds. Without your quick response, the situation would have most certainly come back. Your actions directly result in sustaining a woman's life and your effort to stand as an example to all in public safety and for all citizens. For your dedicated service as a resident of the Capsula and Capsula Police Department, I proudly award you with this life-saving award and I fully understand my sincere appreciation and gratification under your actions to save your life and the nothing you would be. We are proud to honor you tonight, Albert, and a member of the Capsula Police Department. Congratulations to you all on that. Thank you. Congratulations. Thank you very much. And thank you very much, Merrick, and our customers for not repeating the presentation. Thank you. Thank you, Chief. And thank you so much for introducing us to Officer Garcia. Welcome. We are so lucky to have you join us. Congratulations to Officer Gonzalez well-deserved again. We are lucky to have you with us. Just phenomenal, phenomenal work. Thank you so much. I'm going to move forward now to item three, a report on closed sessions. Jamie, your mute is still here. I have a question. Sorry, we held a closed session on the agenda and there are no actions to report. Thank you. Sorry about that. For some reason I thought I saw Jamie talking. My apologies. I don't think it's here to ask you. Okay, thank you so much. Item four, are there any additional materials for tonight's meeting? Yes, thank you, Mayor. There were two additional materials regarding item 9c, the Capsula City Park Use Permit Item. Great, thank you. Are there any additions or deletions to tonight's agenda? Compliment changes. Now is the time for public comment. This is the time for any member of the public to adjust the council on items that are not on tonight's agenda. So I'll turn to our moderator. Larry, if you could let us know if there are any emails or any participants that are looking to have public comment via Zoom this evening. I do not see any emails, Mayor Peterson, and I do not see any attendees with their hands up. All right. Fair enough. We will move on to item seven, city council and staff comments. Are there any members of the council? Looks like a bite of a brook share of your hands up. So we have met and we have discussed the Black Lives Matter movement, but simply that is not enough. So much, much work ahead and I have one name for all of you tonight and that's Breonna Taylor. Thank you. We have to continue to say your name. It's incredibly important. Council Member Bosmer. Thank you Mayor. I want to also welcome Officer Garcia. I'm glad she's back healthy and working here. And also I want to commend Officer Gonzalez for a job well done. I think it's important to mention although it's very controversial right now to be a police officer in the United States with a difficult task, all of these officers, all of our officers I'm talking about specifically come to work every day and I believe they do a phenomenal job. It's rare that we're able to catch them doing something that's able to get a presentation or a warrant because I really believe that based on COVID it's the same thing they've done recently. It's a job of a normal that they're doing. I'm really happy and I'm pleased with all of these officers in the capital and like I said I'm glad that they are rising above the controversy and coming to work every day and doing their job being addressed like they are and I'm very thankful to all of you there. Thank you Mayor. Thank you Council Member Bosmer. Council Member Story. Yeah thank you Mayor Peterson. I just wanted to on behalf of the Capital Arts Commission report out and also on the Arts Commission's behalf extend a a gratitude to Alex Lucero and the Lion King Band. You know back in May when we were in the midst of the COVID the Arts Commission unfortunately had to make the top decision to cancel our summer Twilight Concert series for the entire summer and Alex approached us and came up with a creative idea to do virtual concerts which would not be open to the public but they would be streamed on the Facebook and even off of our website page so people can watch them and he single-handedly along with his hand put on nine of these virtual concerts in various locations each of them were viewed from 1,000 to 2,500 people and so that was some of the creative and original thinking that I think we have been forced to engage in to make our arts and social life continue but more significantly in one of his last concerts he did a fundraiser to raise money for our far-finding first responders and make a contribution to the Santa Cruz County Community Foundation and through that effort he was able to raise $13,000 that went to our first responders and so that was a major I think achievement on behalf of Alex and I and also want to give thanks to his band live again and hopefully someday we'll be able to actually see the person and I just wanted to share that with the council members and with staff and the public thank you thank you councillor story that's fantastic to find world-finding new creative ways to get through the pandemic and that's just another another example of kind of a new way of thinking that allows us to continue to enjoy what we've enjoyed by the border walls at the same time giving back to the community and the first responders that are working so hard during these fires so thank you for sharing that I just want to say briefly I have mentioned in our last meeting that a group of community members were working on conversations about racial justice inequity and capital and that we would be doing that monthly through the end of the year unfortunately it turned out that come October when we would have done it coincides with a forum that the chamber of commerce is putting on and when we would have done it in November is the day after the election and we felt that people probably need a moment to breathe regardless of the outcome so we are moving our next conversation about racial justice inequity to December 2nd and so we all will look out for additional information about that and I want to you know I want to echo comments that both council member and council member boss work have made to why I think it's you know I think I say it as full disclosure I come from a law enforcement family my grandfather works for capital of PD for 30 years and so I have a lot of pride in that I also acknowledge the need for change in systems all throughout our country via criminal justice systems education systems etc and we need to continue to keep the names of those who have been wronged by the systems that we need to change so thank you both for your comments I think we can be or at least from my own perspective I'd like to say that we can be both that we can find the need for change role of fully acknowledging where things are done right and definitely with Chief McFannis and our team I see so much this summer right moving on seeing those further comments from our council I'm going to move on now to item 8 our consent calendar this the item public consent calendar will be enacted in one motion and is form listed on the agenda unless any members of public or council member would like to pull an item for a separate discussion so I will first ask if there's any council members that would like to pull an item from the consent calendar oh I see a hand up council member story yeah I don't necessarily want to pull an item but I did have a correction to the minutes of the September 10th meeting on agenda packet page 11 it's um close um my comment that um council member story because clarified excuse me that the city attorney can dismiss complaints well um we were actually that was the discussion about the council action uncomplained uh and not the city attorney so I just wanted to make that correction thank you I will thank you I will fix that before finalizing all right thank you councillor story thank you clothing uh any other any other uh items on consent calendar that anyone would like to uh see council oh no uh is can we turn to our moderator Mary is there any member of the public that have requested any of the items pulled from the consent calendar I do not see any hands up and I do not see any helpers okay uh without real anti-emotion uh to approve consent calendar oh council member boss or if you have your hand up I'm sorry motion to approve the consent calendar okay all right can you make council member boss or second by council member retry we have a roll call vote please yes council member Bertrand my council member boss work council member story vice mayor brooks hi mayor peterson thank you okay we're going to move on to our general government ios tonight we're going to start with nine eight uh consider a partnership with sand cruise county parks for recreation's out of school time program and I will turn it over to staff thank you mayor council members um let me go ahead and share my screen with you tonight uh the item for tonight is a um this partnership with county parks regarding um the oxt out of school time program um so general recreation has been operating a distance learning support and recreation enrichment programs for the past month um called the out of school time program and partnership with the uh so called union elementary school district uh in developing this program itself was a revenue neutral budget and the fees were set for about 170 dollars per week for residents and I'll remind you that the resident fee does include the entire boundaries of the so-called union school district and then about two hundred and fifteen dollars per week for non-run uh there's a fellowship program that's also available to support this program um and uh and uh individuals may individuals have applied and have been awarded fellowship for that um there are other similar recreation programs in the county um both um municipalities and uh non-profits like the wooden girls club and those programs are subsidized and operated about a hundred dollars per week um and so for the item um staff has developed a potential partnership with the Santa Cruz county the purpose of park open space and cultural services also known as park um to enter into a partnership uh to support this OFT program um it would be for the remaining months of the the 2020 years for October November and December and any individuals that are currently registered or would be registering for the program would register and pay about twenty dollars per day um for the program city staff would be managing the active net registration system but it would actually be county parks registration system so they would be receiving the fees that individuals um are paying to participate in the program um and then in turn county parks would be reimbursing the city for all of the direct OFT expenses that were occurred through December 31st so this would include the the direct staff the senior leaders and leaders positions that are working with those youths and then the program expenses and such um so if council um does uh except for that recommendation then a budget amendment would be um heard an upcoming meeting so for this item the recommended action that would be to offering the city manager to enter into an MOU with county parks to collect the revenue and then reimburse capital expenses for the OFT program and I am available for questions at the time great thank you so much Nikki uh council over story you have a question thank you mayor um and Nikki I just had a question about you know the revenues and expenses for our program it was originally designed to bring in about 34 dollars a day um for residents 43 are not residents and but now that the county is just going to be collecting 20 dollars per day for residents and 25 are not residents so and that was unclear are they is the county going to reimburse us at 34 and 43 rates or are we cutting expenses or I was just wondering how the fiscal impact would be um minimized or yeah so um so the fees that we developed were based on the expenses um so the expenses remain the same and the county will be reimbursing for the total of the expenses that we take to operate a six-pause that we have in operation and for the staff cost and the programmatic expenses that would be related to that so um the county has resources to subsidize these types of programs and are able to operate at a more affordable fee um and so they'll be doing that fee collection and then just reimbursing us so in a way we are we are stacking their programs for the next three months that sounds like an excellent deal from the county yet thank you thank you council member story uh council member khan you have a question yeah I do um if we agree with this program would it make sense to reach out to some of the earlier requests to get a scholarship that we didn't have enough money I don't know if we have those names or just enough four left for them your question are you asking if we would be asked reaching out to the individuals that had received the scholarship no the ones who had asked for scholarships that we didn't have enough money to find yeah that's true um we yes we we definitely plan on contacting the individuals that with your from the program because they didn't feel like they received enough scholarship to participate and letting them know that um the fee structure is different and that we would be happy to uh enroll them in the event that they are interested thanks for doing that right any other questions from council members right my favorite is I see that some money well it's a one-time money through the end of the year has there been any word on is there a second installment coming has there been any talks about that from the county yet um no no so the the funds this particular among you will involve just for the remainder of the year that's related to um I think the criteria for which they can reimburse those expenses um and so currently the idea would be that we would be returning to our original fee structure after january uh without the county okay so they made no mention of um a pot of money being available correct not not to find out how many people were how many students did withdraw because of the lack of funds for scholarships we lost about eight families um because of the lack of scholarship funds and what's the current um enrollment how uh for capacity how cool is the program um we get registrations almost every day uh as a last count that I saw we had about 40 um enrolled and I know that we have a number of families that are planning to register when we open October's registration currently closed and make you happy can you talk a little bit about that you with a mention of uh like a go fund me we mentioned we talked a little about about that as the last meeting but is that still going on and are available for people to donate to um to my understanding that then um capital uh public safety and community service foundation and it's been hosting a go fund me campaign in order to raise funds for um scholarship and um to my best knowledge it is still available um for for original for extra donation all right any additional questions from council c nine we will turn it over now to public comments and I will ask our moderators to let us know if there's any public comments from uh participants on our meeting or via email we're here but I do not see anybody participants with their hands up and attendees and I do not see an email from the title uh with that we'll close public comment and bring it back to council for consideration uh further discussion and a vote I'll move that recommendation I'll say it moves by council member storage seconded by council member Bertrand we have a roll call please yes council member Bertrand hi council member botthorff hi council member story hi vice mayor brooks to come back on what the plan is for after the summer um and in serving these students if there can be a potential to partner with uh further in terms of uh funding with the school district the fact we come back with a later plan for a future plan that'd be great thank you great and uh mayor peterson hi thank you thank you thank you all right we're gonna move on to item 90 receive update regarding the city website yes thank you mayor I will be presenting on that item so if you'll bear with me momentarily hello you should be able to see me now and I'm going to share my screen are you seeing the slideshow yeah great I'm gonna try to hide myself so that I'm not distracted okay thank you mayor and council I'm very excited to present to you the work we've done on the new website design for the city of capitol a website I'm so sorry one second I am not able to move through the slides there we go okay so to remind you some background our current website was launched in 2013 and as recently as late last year staff was preparing for an eventual website upgrade to bring the website into the current age we all know uh what happened and what changed in March of this year COVID-19 changed everything and made it abundantly clear that the website was a huge resource for members of the public and really one of the only ways for them to get their information certainly when city hall was closed and now we are relying on it more than ever uh thanks to you on April 9th council authorized emergency grant funding for some website updates so our purpose and goals were pretty clear from the beginning we wanted to create a clear and concise resource for the public the information should be easy to find and we wanted non-employees to be able to find what they were looking for not only people that know exactly how staff refers to a certain permit but someone that's just need some information they should be able to find what they're looking for quickly and easily and we wanted the website to look nice as well so what have we done so far staff has done a lot of research into what the individual needs of our special certain departments are what the pain points were and are currently we identified the goals I just mentioned and we did a lot of content cleanup including removing old information no longer used forms making all of our pdfs fillable so those logging into the website could fill in a permit and email it to staff that was a big exciting thing for us as a as citywide and much of that content cleanup actually addressed most of the grand jury recommendations and findings that you'll remember from their report from a couple meetings ago we also had several meetings with municode who is our website provider our representative amin has been really great and super helpful we did a lot of design analysis and tweaking and of course staff also met with the council representative vice mayor brooks who gave very important feedback that we tried to address so I probably don't need to remind you but I'll just go over our previous slash current homepage why do we need a new one it's pretty old-fashioned it's kind of clunky my personal pet peeve is that we have menus on the right hand side of the screen when in our culture we read left to right so that's never made any sense to me lots of text and it just really kind of needed a refresher so without further ado I'm going to present to you what our new homepage is going to look like keep in mind this is a screenshot it's not a live view so here's our new homepage design I really like it I hope that you guys do as well so this is the front half and what I like to refer to as the second half of the screen is here and we'll come back to these images so some highlights our social media plugins are right at the top of the screen you go directly to our instagram and facebook page from those buttons the menu bar at the top the drop-down menu has titles and keywords to again kind of guide the public to the information they're looking for I love the color scheme it really conveys that we're a seaside community right near the ocean the buttons in the center of the screen replace that right hand side menu and the arrow that I'll come back to to show you again encourages users to scroll to that second half of the screen so that we don't miss anything so how do we come to some of these decisions we used the metrics so we looked at our google analytic page and this is just a snapshot of august of 2019 compared to august 2020 what were the top five and six viewed pages by members of the public and we all know why this changed COVID COVID came calling so in summer of 2019 really the biggest visited site was the home page mostly people don't click through to another page they just want to see what's going on right away the other highest viewed were the combination of art and cultural events which makes sense here that was almost exactly replaced with viewing the COVID-19 updates this past august again lots of visiting of the home page what's funny I think and that's similar both summers was a lot of people are looking at the Esplanade and the beach surf cam and recreation is our other very popular visit and then I just wanted to point out as well we all know that the CZU lightning fires in august had a huge effect on our community and when I saw that our next most visited site was the nixle registration it it kind of was a heartening reminder that that our public does rely on the city for information and that's just directly representing nixle is of course like our reverse 911 program so when the fires hit people were coming to the website to get up to date information so we use these metrics in a lot of different ways mostly to make decisions on what should our menu say and what should our center buttons where should they take the public so just to highlight we actually made some changes based on what we saw on the analytics page for example this events button is going to change we're going to have a a wave image and it's going to take people directly to the surf cam and our city calendar button will actually be called the calendar and events button and then again those drop down menus at the top of the page since this is a screenshot I can't show you exactly how it will look at this at this moment but under city services there's a recreation subheading so it's super obvious how to get to that again another very highly visited page and then there's even another subheading under that for junior guards which was farther down the list but one of the very popular things that people come to the city to find out about so it'll be super clear right from the get go that the public will find what they're already looking for other improvements on that second half of the screen we have their community news list which is it's the same as what we currently call the what's new section of our website but I think the community news title itself is more accurate it's more descriptive of what that is there's an image associated with each event listed and there's a title and a summary so again most people aren't going to another page they're just looking at the home page and they're going to get all the information they need right off the bat that's the same for the list on the right here the upcoming events that's generated from the city calendar and it has the month the date the name of the meeting or event and the time right there you just have to glance at it and you can join the meeting or go to the event with pretty much everything you need to know other features that are brand new are this spotlight window and the button on the farthest right hand side how can we help which once you click on it that window pops up with multiple options so the spotlight window I just want to emphasize will be used sparingly for maximum effect this the great example would be when the beaches were closed for labor day that's something we don't want the public to be confused about or to miss because it wasn't clear on the website so that would be the first thing a member of the public would see when logging in you can have an image title and text and again very timely topics like there's an emergency a road closure things we really want people to know about and that pop-up how can we help button it's kind of a fun feature again you're not moving from the home page you just click the button and more options appear they're listed in a simple easy to understand way we have apply for a job bid or rfp connect with council staff and police and find a form parking spot and public park and again those options were taken directly from the metrics and what people are coming to the website for already oh and then another really great feature that I know in our meeting with the vice mayor she brought up was this accessibility widget which will have much more expanded accessibility features and our entire site will be 80 compliant which is verified by muni code another feature that's exciting is there's multiple images that will show up in a more modern way it's a little old-fashioned to have the images scrolling by once you're on the home page so instead what muni code is doing for us we're going to have a deck of images and each time you go to our website a new one will appear and these are taken directly from a social media photo contest that we did earlier in the spring so with that I'm really excited and I hope that you are too I'd love to hear questions and comments thank you fantastic thank you so much Chloe let's go to a council for any questions we have a counselor story a question yeah thank you just one Chloe I mean first of all this looks very exciting it looks very fresh and vibrant and the one question that I did have what's about the search feature yes or the you know from the search box that and the pop-up is that are we going to be using the same I guess algorithm that we had before is that going to be updated age change yes that's a great question and that is something that we asked right away because I think we can all agree that the search functionality at the moment isn't as good as it could be and muni code has improved upon that so the search will be better and it will be at the right hand side of the screen at the top near the social media logos all right we'll go to council there every time you have a question yeah follow up on the search thing if I wanted to find out when the street sweeper was going to come down my street because sometimes well there every two weeks but some of them I have lost track that could be something the search function will happen that's a great question and I think that certainly could be I I would have to check I don't personally know if we already have a specific page on our website that outlines that schedule but as long as that is the case the search function should bring that up if you're searching you know street sweeping for example it should pop up and then you click on that and it would take you to that page and I'll write that down because I would forget yes I'm sure you're not the only one I'm probably not the only one thank you very much for the other questions from council members seeing none we will open this to public comment I'll turn it over to our moderator thank you very Peterson um I do not see any hands up um from the attendees to comment on this item and I do not see any emails for the signing all right thank you very much oh with that we'll bring it back to comment for uh for your discussion and to vote oh I'm sorry I talked about the box work you have your hand up all right thank you mayor Peterson I want to uh first thank bank Chloe excuse me let's thank Chloe for doing a great job on this I think it's fabulous it was well overdue we definitely have the right person taking a look at this and I appreciate the help from Vice Mayor Brooks to make this look wonderful you know if you look back and we did it since the time when we had no money to spend it I think it it shows because of the COVID had a lot of other issues that have popped up that this was money well spent uh by the council so with that I'm going to make a motion to approve that recommendation thank you we have a motion do we have a second hold second and I'd like to reiterate Ed's comments on you obviously we're definitely at the right moment at the right time because of color absolutely we have a motion a second and the other comments from Council Vice Mayor Brooks just want to say I'm sorry it was a pleasure working with you on this um it was great and you know I don't want to interrupt but I'm realizing that I don't think there's actually a vote necessary on this item um so I thought I might just jump in and mention that thank you and we'll let you know as soon as it's live for the public okay great uh okay well with that we are going to move right along to item C capital city park use permit thank you mayor council members let me share my screen for this item so um item 49 is capital city park use permit um and so this uh is recognizing that the brick and mortar businesses um in our area that would serve fitness uh type program um have been displayed due to the pandemic um and state guidance encourages fitness classes to move outside in order to enhance social distancing as well as outside of a more low brick environment for fitness and exercise or in general being um the park have also seen an increased demand for field rental as well as classes and then on top of that the public making use of um public art and open spaces um and so as a result there has been conflicts that have arisen um when permit permitted space is occupied so an individual has a field rental and they're operating an after school and use program or if you can't um and arrive to that permanent space that they've already paid for and rented and then find that there that thing currently occupied by somebody who's running a class that hasn't been um that would fall under the a business that has been displayed um due to the pandemic um staff also have to respond pretty regularly to inquiries and complaints about activities of the park um concern about um those complaints coming from individuals that have been permitted or um large groups of individuals that are gathering in parks um conducting businesses um they've displayed businesses have also found that the current options that we have available um have been cost prohibited um and in all of this um it's a pretty common experience across the county and uh county parks as well as the city of Santa Cruz have already implemented similar programs to what i'm proposing that you're saying um now so just to give you a little bit more background about um the current programs that we have so an individual currently could do a sports facility as I told you so they would be renting a field uh this is common uh pretty COVID where it would be like a a soccer program and they would be renting the field and then operating soccer training or organized youth teams um in the current situation these individuals are renting the field in order to operate under the guidance of a skills and drills uh youth program and um we have various rates for non-profit youth uh non-profit organizations for field rentals and then commercial for those field rentals and that commercial rate is $34 an hour um another avenue in order to operate a program in the park is through our class program um and this would be an individual might be interested in running a zoom program and had traditionally done that zoom program through the community center um but in order to operate their programs they're going to be outside and run their zoom class uh zoom uh sorry from the folks uh rather than do a class um outside and so through the class program as typically this individual is a kind of contractor they do not have um their own building that or a room that they're renting anywhere else they've been traditionally using the community center as their space as their registration system um and so there's a registration fee as part of class program that the city would collect and then the city would receive 35 percent of an activity fee that that instructor would decide and then at the individual registering with a non-resident there'd be an additional $58 on how to pass so if somebody through the class program was offering a class and the activity fee was sent at a hundred dollars for the public then the city would typically be receiving $53 per registration per class assuming that individuals not a non-resident and so um this proposed park permit to take into consideration that these top two are candy talk prohibitive for individuals that have been displaced from their indoor space looking to do fitness activities um and trying to still allow for space so there's a lot of scheduling that would occur in the park involved in different demands on that public land um and so they would be experiencing as a commercial um entity a $16 per hour rental rate and then also there's a non-profit rate which i'll get to um in a few slides so city staff is looking for ways to support those individuals that have been displaced by the pandemic and ensure that they're in available space for all of the increased demand due to the pandemic um the proposals for the outdoor park use permit which would be a temporary program um and would operate when child health orders allow so for example if we were to take the step back um this this program might experience modification um and that the current class program enforce the ceremony rental program would not be altered as those exist to um service individuals that have been less impacted by the pandemic um so the permit process would include a business or individual would need to sell out the outdoor park use application and a packet um that would need to include the application itself um probably their c-capital business license they would also need to develop their own COVID-19 protocol for operations based on the current state and county guidance for the activities that they are operating um and then also provide a current certificate of insurance for enforcement and then upon a current goal that business or individual would be able to rent um a park space at an hourly rate for nonprofits that rental rate would be nine dollars an hour or the commercial that rental rate would be sixteen dollars an hour and would be largely best to cover the administrative side of this process in order to um ensure that scheduling is done and the review of the application process the current um site that would be listed as a possibility to rent is just here um and there is some overlap with like our sports facilities so again this is all kind of holds into the sharing of that space um and scheduling of that space and so the recommended action for you is um to approve a temporary city park use program for fitness and exercise classes during the COVID-19 pandemic and i am available questions at this time great thank you so much mickey we will go to council members for any questions that we have about this item uh council member vichron and then we'll go to council member story yeah i just have a question um you listed a number of facilities and i was just wondering depending on the activity proposed when someone comes to you um like the field at jc park or the field at monorail instance or rather mark can you divide those up so the field can be shared yes uh definitely we and it's actually currently being done for our um sports facilities for the various youth skill and drill programs for the running um considering that they're limited to cohorts of 12 uh they're they don't need a whole field um and so dividing up that space is definitely something that we would be interested in doing okay so there's more people in terms of the COVID program um do we have like a border plate or how do we know what would actually fit the standards that the county has done i'm sorry did you say avoidlessly yeah so in other words you know certain um procedures that would normally be uh fall for a COVID situation you know that we handed to them you know as opposed for them trying to figure out how to come up with a set of procedures oh yes i'm sorry um so the state the county department of public health has already developed the guidance for um fitness program for gyms and fitness and within that guidance they actually identify how to do fitness classes um and there's lots of other guidance throughout there that would demonstrate the best practice um and so we provide through the packet that individuals would be getting those links are provided to individuals so that they have that resource and are able to develop their protocols based on the guidance good to know i did realize that thank you very much all right help us over the story yeah thank you mayor um nicky just seems like a good opportunity to help uh the commercial um recreational businesses and give them some additional space but i was kind of analogizing this to how we help the restaurants in the village by allowing them to move out into the street and i was wondering did we charge the restaurants of villages um for that street space i'm going to just charge the city manager for the answer to this question i i believe the answer is yes but i'm not positive so we did not we did not charge the businesses in downtown for the outdoor dining against cops um is there a means of how do we justify in charging these particular businesses this is because of the nature of the location um and it's something that we are already charged for but it seemed almost to me that it would be maybe an equivalent situation in the COVID-19 time frame i think it's a good question frankly and i think the primary difference is that in general the parking spaces in front of the restaurant have always been used by the restaurant the public parking spaces are obviously accessible to anybody but to the extent that the business was moving out there's even if that space has already generally been used by the businesses the parks on the other hand the parks are used by the entire community and then in addition we have this program to rent out the space in the park and the field uses and it just seemed that it was inconsistent where we had some people coming along and playing by the city rules and renting out the space and at some times getting interactions with folks who are trying to rent classes on their own outside of our process so really i think it wasn't anything we were trying to fold to the end of making consistent with the other processes we had in place for people to rent public facilities for the type of business okay thank you all right right there brooks about the protocols for operation so is that something different than the county's protocols for for safety and in relation to covid there is some degree of overlap um i'm not specifically going to talk about but i can tell you that the self-reliance department of public health um has put out very clear guidance around um operations of fitness classes both within a gym and environment and then outside of a gym environment and that the county in most of these cases defaults towards a state guidance system um in addition it incorporates the county guidance that for social distancing match-wearing right well i i understand that i so my point is that package requires covid-19 protocols for the operation of activity and i'm not sure that that would be necessary if already the county has them so i'm not sure if that that requirement is necessary to ask of the applicant i'm sure so um this is something that we actually do for all of the current rifles in the park um primarily because the guidance for different activities has changed so frequently even for our own programs for like our day camp programs that we run our junior grad program today on top of those protocols it's kind of a key part of operating safely uh so like throughout the summer when we started the program we were required to wear a mask and then needed to incorporate that youth needed to wear a mask to be part of the program and and have that be part of protocols for operation and a part of that protocol is communicating to the individuals that are participating in it um and so the both for our field rentals that youth um the individuals doing for youth that exists in much the same way in order to have a clear document that they are communicating to their participants the expectation is in order to participate in this program um so that because oftentimes people are confused it's going backwards the way that they're supposed to behave and we put them in certain circumstances um it we have found that it helps to be clear through a protocol document as to the expectations um for that particular class or rental or activity. I see and so maybe we'll circle back on during comments on so that we just don't create a more cumbersome process for applicants when protocols already exist and if this is a part time uh this is a temporary permit process I think and because of COVID that those protocols are ready but my follow-up question is what justifies a group so you mentioned people have a did you look at a peer fee structure and the reason I ask that is because you know if there's one instructor to one person you know do they have to get a permit versus those one teacher to 12 people I'm just wondering if that would look that at all. Oh it wasn't looked at um did I model this very similarly to what the City of Santa Cruz and kind of arts was doing and um I would say that the business that is catering to like one person like a personal trainer kind of circumstance um is not the business that would need that level of structure and scheduling in order to accommodate all the other actions beyond the field. It's really more of a class size when there is a group of individuals that are participating in a yoga class or something like that in the park and they're taking up a significant portion of that fee and so that so yeah so if you have your question it's well it is definitely more geared toward that group um and models mostly after whatever. And so in the other examples from the city that you mentioned do they just find what group is do they say a group or that their permit process is for six or more or anything like that. No in the fitness guidance the class is directly reporting to the space that you have for social distance. So if you are in a space that can only accommodate three individuals with appropriate social distancing then that's the size of your group that you can accommodate. But if you're in a space that can accommodate a much larger group then that you can accommodate a larger group. And so with this the permit program we would help guide individuals to spaces that they could permit that would appropriately serve the group size of their institution. Okay thank you. Any other questions from council members? Okay yeah just a couple quick questions. So I just want to clarify that this is only for commercial activity correct? So a couple friends decided they wanted to go out to Monterey Park and you know run the track or do yoga or whatever. They wouldn't have to get a permit for that correct? This is only for commercial? You are correct. Those individuals still may come upon a group that has permitted that space. I need to address accordingly but no the individual this is not a program for individuals this is purely for nonprofit businesses that would be better for commercial. Okay great and so that kind of leads into my next question. So if for example we permit a space for a group for an exercise class and when they get there there happens to be several numbers of just members of the public using that space. How do we have any plan in place for if we permit a space to someone and when they get there essentially they can't use it or you know are we going to suggest that these people kind of show their permit and say hey you guys have to leave or do we have anything in plan in place for that? It's very much what you kind of suggested that the permitting process would give them an actual document that we say that they have rented that space for the duration of their rental. Is there any chance that we could do we have or could we consider any kind of refund process any event that someone essentially refuses to leave a space that we have permitted for others like if they can't use the space that we permitted for them because you know a small softball team said we're not leaving. We've been here every year. Is there an option for the people we permitted to get a refund? Is there a fee? Yes. Okay great thank you so much. All right with that saying no further council comments we will go to public comment and I will turn it over to Larry. Yes Mayor Peterson. Council I do not see any participants with their hands raised and I do not see any emails on the site. All right then we'll bring it back to council for additional discussion and to vote. Does any council member have any comment and we'll go to council member Bosworth. Yes thank you Mayor. I think there were some great points raised. I appreciate councilman's story questions about you know how we were dealing with it as far as in relation to the uh excuse me the uh the billers because I think it was clear that in the time of the we extended uh quite a uh a concession to the billers merchants to help them in their business I feel like we should try to find to do that for any other business in the city. I also appreciate the comment by the city manager of the difference we think is because it made sense to me that you know that the parking places in front of the businesses were only like essentially valuable to those businesses where our facilities like the stage and our parks could be used by anybody which makes this a significant consideration. I also appreciate the work that Niki did. Niki thank you for putting this together. It's a great job. I like how we put what was considered the cost of parking out of the park and are only trying to recover the fees that are actually that we are our business is the office staffing fees that are there but I think this is a great thing and I would like to say that you know we speak maybe if not done all we can for other businesses we've got to follow if there was a business that's felt that they could uh gain an advantage by moving outside into the street and you do parking places anywhere in the city we should be open to that uh but if I don't think we've got those requests. So in regards to recitation I think this is a great compromise to try to help those people in need. I wish we would have maybe started this sooner but it's better to have this now and later and and get everybody through this because I want it. I want people to remember that we went out of our way to try to remember we can so that people make their business. Thank you. Niki comes to my robot's work. We'll better come to him soon. Yeah thank you Mayor. I think this is an excellent program to you know help well people maintain their health to be able to exercise outdoors and to help those businesses that are involved in physical fitness. You know initially I mean when I first got to it my mind kind of immediately went to the surrounding neighborhoods and potential conflicts between specifically groups and what the neighbors may think. But I did notice that in the youth permit it has at will termination at the will of the city so that we have the ability to terminate an activity that may be interfering with the you know a quiet enjoyment of the neighborhood and so I think that that's a good approach. I would just encourage you know Niki when you kind of are proving these permits for particular groups that you kind of make an effort to match the particular activity that's going to be going on with the size of the park and with the surrounding neighborhood. You know they may use certain things that wouldn't be appropriate in part that is very well done in a GH street out on the baseball diamond. So I think that you will need to and I'm sure you will exercise your good judgment about avoiding neighborhood complaints. And as far as I mean I would also hope that we could try to avoid as much conflict as possible between the members of the general public that may be using the park and then when we have you know paid groups coming on and in the effort of maybe trying to avoid a conflict there if there's some way you could you know maybe roll it off or post it or somehow post and let people know in advance that it's reserved at this time for a different reason and then you know people have generally said that heads up about those things they may be more willing to step aside. So I think those are my comments but and with that I would support the staff recommendation. Thank you. Thank you Council Member Story. Is that a motion or just a word? Let's make a motion on move that we approve staff recommendations. All second. Okay we have a motion by Council Member Story and a second by Council Member Tron. Council Member Story can I request a friendly amendment that we add that we look into opportunities for refunds for those who pay for permit fees and then aren't able to use the space. Go absolutely. I think that's that's only fair yes. Thank you. I hope you agree also. Okay so we have a motion and a second. So can I any further discussion? I'd like to council. Seeing none Council Member Bertrand. Council Member Bautorf. Council Member Story. Vice Mayor Brooks. Hi. And Mayor Peterson. Passes unanimously. Thank you so much for your work on this Nikki. Have a new puppy that has some has something to say about that as well. So we're going to go on now to item 90 consider a resolution approving an application for the state park per capita grant program. And I will turn it over to staff. Good evening Mayor and Council. I'm going to go ahead and share my screen here. The item before you tonight is consideration of a resolution authorizing staff to provide the application information provided necessary for Prop 68, Prop 668 per capita state park grant. A little background on the grant Proposition 68 was passed in 2018 providing funding for drought protection, water resources, park development, and climate and coastal protection projects and programs. The funding includes for capita apportionment in cities, counties, and recreation districts. Probably water districts too are there. Capital and in all other cities that we have to express an interest about a year ago that we wanted are for capita amounts and each city is receiving $177,950. The application to get this funding is due in December of this year and the projects need to be completed by December of 2023 and then the paper worked back by 2024. The adoption of the resolution in the package is required as part of the application package. Prior to TIP discussions that we have anticipated the funding going to the Brisbane project, we've always kind of mentioned that going through the GAP we're waiting for the parks grant to to move forward with that project. Now I'm aware that some of us also haven't been part of the development of the Brisbane project. It's been on the books for quite a while so I was going to give us a little background and you can see your site plan of what the Brisbane park project entails. The current project was initiated in 2015 when we received another state parks grant which we've already utilized. In that early part of 2015 we held two public workshops on that in the cleaning room where we kind of put out some ideas and got the input from the public on their vision and use it to be good at the park. A public hearing was held in front of the City Council on May 2015 which signed the scope of the project and final act. Some of the key decisions to come from May was to modify the existing work board, the work room wall to kind of lower it in places. Inclusion of a foxy ball court, inclusion of a small amphitheater down by the building, and to defer future development of the fountain area as part of this project, mainly due to the cost of re-establishing the fountain, water concerns, and trying to develop that as an art project once the park was developed. Permits and sequels were approved for this project in October 2015. In 2016 an access project to the site was completed. I mentioned using another state park stand. This included the ADA pathways from the inaugural shopping center all the way up to Warf Road. This was a requirement, the first part of the park development was to make sure we had ADA access to the site. Current project plans and specifications are 90 percent complete. The only reason they're not 100 percent we haven't folded them into, you know, something that can be advertised yet. We're just waiting to make sure we don't have any changes before we do that. But as I told you during project sessions, the project kind of holds due to funding shortages. So here's a portion of the site plan of the developed park project. One bottom of here is Warf Road, a library across the street. The top is so-called Creek. The building itself is this area with the two number one units. Here's the little outcodes area. Front door is right here. So the project includes this is the Upper Terrace garden area. So re-establishment of the gardens with a path going around the gardens, which is right there historically. There has always been a historic overview here. This is the sundial reconstruction of the sundial in the middle of the garden. Some benches and plank surfaces linked to your test boards would be provided. And the planting that will be planted, it's not going to be the same thing. We're doing water conservation plantings and sample projects here. So the planting, but this will all be vegetated along with the hillside because that was the mansion. The fountain, we won't re-establish the walkway around the fountain. The fountain itself has been removed. We'll remain vacant until we ascertain what that's to do with it, but the project completed. You could have found in there about another half a million dollars to this project and we decided I'll probably agree that it's not to pursue that. The stairway down to the mansion, the grand stairway, as we call it, would be rebuilt in conformance with the historic standard. So all the projects being done with conformance with the historic site, as you know, the entire site of the recent mansion is a historic resource. Then we will re-establish the walkway down here. Access to this patio will be provided as well. Any access path coming down off of the pathway from Knott Hill. So we will have ADA access down to this area. The project does include an amphitheater. There's probably about a 30 person amphitheater built into the hillside here, which can be used for various teaching or other sessions. Just want to mention that this is the area of the back patio. I think most of you have seen. We are not providing access to that. That's just too hidden back there and out of these. So we will keep the back part of the project walked off. In 2016 we did complete ADA improvements along the work road. Maybe halfway down here and down to the pathway because Knott Hill. So that portion of the project is complete and we're just now trying to finish the rest of it and get down to this funding for that. That's the project. I'd be happy to answer any questions about that at the end of the presentation. Looking at the project finances at this point. The construction estimate for this project is $824,300 over the years since 2015. We've had multiple general fund allocations. I have $456,290 in general fund allocations. Your mark for this project. So those Prop 68 grants will give us another $178,000 bringing us up to $634,000. We're joining out these just to short $200,000 short of the project funding. There is another portion of the Prop 68 grant that is a competitive grant process. My staff has been following that and we are prepared to make an application for that for the remaining funding that we need. It's a very similar application that we need to fill out so that it's a little bit more information required. And one of the fingers point things is a community is qualifying for it from a community so I'm pointing out on the word the need assessment. So we'll go through that need assessment and determine the community need for the grant and how it will have an impact on that. So with that our recommendation is that Dr. Rundberg offers a submission of an application to the California State Parks for Proposition for Catholic Grant coming. I'd be happy to answer any questions. And you see it looks like a council member's story has a question and then we'll go to council member Bertrand. Hey thank you Mayor. See it's really exciting to be able to see some further improvements there at the risk of mansion and so thanks for going through the particular improvements that are going to be happening with this grant money. But my question goes to even with this grant money we're going to have a $190,000 shortfall. Will that create any kind of timing issues as far as being able to print out the per capita grant or can we stage this so that we can fully utilize the grant money but you know still when we work on coming up with that shortfall and one follow up in that shortfall are all these expenditures do not include putting back the fund. Yes the fund was removed from the project. Yes and we can phase the project we can you know pick parts of it to to bid out as we get close. It's kind of what we did with the ADA project. So yes we can phase it if we're unsuccessful in identifying the funding probably I'd probably give it at this point a year but to identify it in the additional funding we need to grant her local allocations and that's not that we will we will phase the project so we do not lose this money. That's great thank you. Can I move over John? No thank you Merrick. I went through both of the workshops and I was very impressed with the community response. I think the rooms were pretty crowded and a lot of the ideas that were presented by our said are known were well accepted especially his expertise in trying to bring back the the actual architecture that was current at the time. He's seemingly quite an expert in doing this and has had a lot of experience. So I just had a question. The Boxy Bowl Court is that that rectangular area in the center? Yes the Boxy Bowl Court right here in the number 14 on it. Okay and what can you explain the native oak understory demonstration garden? I wasn't aware of that. So I don't know exactly what goes in there. We'll have to get back to you and talk to the the my car known about that in Lansing Park. I think it's it's developing where we have ivy now under all the oak trees is getting rid of all that ivy and planting something more native that can't survive under the oak trees but not overtake them like the ivy does. It's mainly removal of the ivy for the biggest amount. We have some really I guess the oak trees in that area as we all know ivy kills the trees that they grow on. So I really appreciate that. I sit there often I guess on the inside of the gate and I'm truly amazed at how many people walk through there. All age groups, carers, you know babies and carriages and stuff like that. Young people, old loop people. It's just amazing how much this park is used and the fact that you can work on this project for so long when it comes to fruition it's going to be a great addition to the city of Kaptala. And then when the library gets finished this is going to be a great place for reading and stuff like that and I'm also very excited about the outdoor not arena but the performance space I guess. The shape is a little bit different than I thought it would be but I'm very effective at this project and a little bit closer hopefully we get this grant and subsequent grant will be there. Thank you. Thank you councilmember Bertrand. Vice Mayor Brooks, what's the deadline for that? I have to verify but I believe it is due in March of next year and we would have an award by June of next year we'll be notified of a possible award by June of next year. All right, saying no further questions from council we will bring them to public comment and I will turn it over to Larry. Thank you Mayor Peterson. I do not see a hand up by our attendee right now or and I do not see any emails on this item. Thank you. Hey you know we welcome attendees who just thank you meetings are awesome and they want to watch the whole thing of course that we will break that back to council then for continued discussion and a vote and I see councilmember Bosworth has a hand up. Thank you Mayor I think it's just great that we can get some possibly get some funding to throw into the process so I'll make a motion to approve staff recommendation it's actually a resolution for staff recommendation. Do we have a motion by councilmember Bosworth? I'll second. And second by councilmember story any additional comments or questions I'd like to hear the new comment or question or is that an old okay yes please go ahead. Thank you. More information about the grant because I'd like to see if we could look into when we explore that community process we can look into some active uses of the park and to bring that back this is the first time I've ever seen the plan brought to this particular council to me so it'd be nice to see that as we get closer to that grant application to see the risk and plan and what that community involvement process would be. Thank you. Can I just get clarification so you would like us to kind of re-engage a public hearing process on this to make changes to the project since this time or just kind of advertise what's being put out and you wanted to tell me before the current the per capita grant not that just the competitive grant. Is that correct? I'm talking about the March 2020 message that there was in order to qualify for that we have to do a community needs assessment and then we push that out to just gauge the community on their interest in using the park for and it is all those other great things to do all that additional kind of active uses. Okay thank you. Okay we have a motion and a second seeing no additional questions or comments. Can we have a roll call vote please? Yes councilmember Bertrand. Ard. Councilmember Botsworth. Ard. Councilmember Story. Vice Mayor Brooks. Aye. And Mayor Peterson. Thank you. Council unanimously and with that we have come to the end of this evening meeting so thank you all for thank you staff for all the work that you've done on these agenda items. Thank you to council members for your participation and to our one attendee for your participation tonight. We appreciate it and we look forward to seeing you all again in two weeks. Thanks so much meeting adjourned tonight. Oh take care of yourselves and take care of each other and have a good night.