 Welcome everyone to our latest installment in our licensing webinar. Today we have with us Baden-Apulia, the program director of OZGAL, hello Baden. Hi Adrienne. With us down visiting Sunny Canberra, a little winter again. I'd love to go out and visit you in Brisbane, yes, especially at this time of year. We also have Chris Reeves, who's a business analyst at the hands office in Canberra. He's the tax care of the design of the hands systems. Chris. Thank you, Adrienne. Thanks for joining us. Thank you. The reason we've got Chris here today is that there's been a little update in the hands systems in the software release that happened in July, but now has added support for information about licensing. So we thought we'd get Chris to walk us through those new features and we'll have some discussion of that. After that we'll be heading off and have a chat with Baden about what's happening in the OZGAL world and have some discussion from any of the participants in our webinar. The way to do that is to type a question in your own screen there and when we break the questions I'll just go through that list and if you have a microphone I'll ask you to ask a question, if not we'll just read it out. So let's go to Chris now. Chris, could you show us what's different in your search data in Australia to do with filtering of licenses? Not at all. Thanks for that, Adrienne. Thanks that I don't know me. I'm Chris Reeves. I'm a business analyst with the technical team at Hans and pretty much today I'm going to be talking to you about our licensing that we introduced within our release safe, which was released last week. Pretty much during our recent software release functionality was included within to allow record providers to specify license types pertaining to their collections. So what we might start off with now is we've introduced a functionality which allows a user of RDA to search for a license type based on a particular category that we've defined. So that's if someone's looking for stuff in research data in Australia, they can filter a search for example according to whether the material is licensed in particular ways. Yes, that's correct. So essentially it's a faceted search. We have a number of categories, which is open license, we have non-commercial license, we have non-derivative license, restrictive license, no license and unknown. So I'm looking for materials on whatever, blue-ring observations. I wanted to say look if I can't use this stuff it's not open to be reused then don't think and show it to me. Only show you the stuff which is open or non-commercial depending on what I want. Then I can filter those results out. That's right. So what I'll show you now is within our research data search screen here we have down the sign we've got some passeted boxes and then right down the bottom we have the license. These are the functional categories that I just spoke about and what we'll do now is we'll just jump into open license. Open license essentially contains two creative commons license and a GPL. So CC by, CC by SA. So anything that's anything that any record that contains one of these three licenses will now be displayed within, starting within this faceted search. So we've got a thousand four hundred or so records that have come up. That's exactly right. So currently we have 1400 plus records within RDA that do contain open license. Okay. So how does that get in there? I mean if I'm a provider to research data Australia how do I make sure that my records have information and how does the system may report out? Yeah not a problem at all. So essentially what a record provider will do is either give us a record or within our manage my records screen. They're able to edit a particular collection or record. Well yeah that's exactly right. Grab a cup of tea. They can now add a rights element and within this rights element there is now a license type. Essentially within this release we're given initials that are predefined list of various license types. This is where we're not restricting any user to use these particular license types. You can define your own. So don't be too worried that your license is not up there. But currently we do have the creative commons. We have GPL. We have Osgole restrictive. No license. And then as I was just talking about you can define your own. We have unknown. So unknown is pretty much if a record provider is unsure of what their license is for that collection just place unknown. And that should at least give us an indication that there is a license within that cat within that collection but you're really not too sure what it is. And then other we can if we click over we can start defining another license type that you believe is related to that collection. We also try and encourage record providers to send us an email and give us their license time. So potentially in the future we can add that into our license type list. So you don't have to keep putting other in and it allows other users to define that license as well. So what we'll do now is we'll just we'll just add a basic CC volume. The value we can just type in any information we want relating to that license and then also a right to your eyes. So pretty much if you want to get back to the CC by or you have the licensing type. So essentially we'll just save that there. What I'll do now is we'll just dump back into one of these records. We'll just search for this record. I might just have to bear with me. We just have to find this record. It's in the same system. It's in the same system. So essentially what we're trying to do now is just making sure that this record is now published after we've updated our license rights and then we'll just jump back into the record itself and just show you exactly how that license type is being displayed within the RDA. So on that the list that we have there is the pre-populated list of different license types. How does that list relate to the searching categories that you had before? Okay so pretty much the searching categories. We talked about that there was a number of number of various categories there. But open license we have CC by SA GPL. They sit under the open license type in the category. So pretty much once they define that particular license we'll then just know that it's in that particular functional category that it's under open or unknown. So the idea of having the the searching type different from the license type is so that the people who have come to Research Tower Australia don't necessarily need to know all the different licenses that are out there. All the different ones or even know which Creative Commons license they want. Exactly. As long as they know that they're looking for the license type for that particular collection. They can go in there and they're guaranteed that they're going to get that type of license type. So here you've got an effort for us. Oh that's the one you just did. Yeah so that's the one that we just mocked up and we've added the CC by license type. I've just jumped into it into RDA that you may see and you can see just on your right within the access box that it now displays the the license type and actually shows the logo of the Creative Commons logo that is just related to the license type. Is it? No no no. This is great and I've just got a couple of questions. There's some horizon as I've been watching this take place. One query I've got is on this screen is is there a hyperlink underneath that logo back to the license itself? Currently there's not but there is a thanks for in the future to potentially link that to it. That would be good if there are because then we could see the terms and conditions of the license. In that there's answers in a funny kind of middle man position in that if you want to actually get the data and it'll be keen for you to know so who well this one's been that's a dummy record that we've created but let's say this was started from the CSIRO and would like... I didn't realize that was a dummy. I thought Intelin was some sort of hacksaw or something to do with T's. Possibly. But if this was started from the CSIRO, from an angle of view it's when you go to download the data set it's at that point that we would advise people to really check the terms and conditions. At the research data Australia point of view their hands business is to make sure that you find the data that you want and so here we're really not describing the legal details of what that license entails but it's really another piece of information on which you can face your decision to say yes I'm interested in this data because it has these properties. The actual delivery of here's your legal notice. Wefield is a relationship between the data provider and the consumer. Right. But then on down which is why we've been fairly vague here it just says cc buy that you're using a virgin or the country etc but using a publication of what you're going to be able to do with it. Okay. The legal notice is a little bit outside of that particular business. Okay. The only other question I have which might invite the same answer from the nature I think is just in respect of the record and accurately sort of stating what what you're buying to. So you know if you're if you're looking for a cc buy a license some government agencies for example produce material when quite enlarged it is cc buy but there'll be some exclusions contained within that and they exclude that in the copyright statement that they attach with the cc buy license. Is the rights field a place where one of your contributor groups could put if they wished something in there to say well yeah cc buy except for this small little bit or not? Yes absolutely. Is there a rules around curation of those fields? Three bits of structured information you can provide here one is the license type so that's this one was cc buy there was a text field there which would be the ideal spot to put it in the other sort of textual you know those statements around it right and then there was a uri which the spot to put the reference to that to the license itself. Okay so the uri could in fact contain the location of the cc buy. Yes that's great okay that'll be the place. And in some you know in the sort of open linked data world some machines or people would look at these records and they don't you just look at the uri and say okay I know what they need I'll link other stuff too. So that having the uri there as part of the information is making this these records and this information open data enabled. Yeah no very good. It's to me very similar to what you find in advanced searching Google. Funny you should say that. I actually went to Google and said how does Google deal with the thousands of licenses that could possibly be out there and that's where we've got this idea of the functional searching types. Yeah the functional license open and then mapping all sorts of things back there I didn't did write to them and say you know what things are in your open license but they did not dignify me with the response so we just maintain a table that says here are the things which have been registered with us as the license. Sure. Can we have a little bit of interpretation now? Well I see that YouTube announced recently that today or yesterday. No sorry credit comments announced that there are now 40 million CC licensed YouTube videos after Google put the functionality into YouTube to declare what license you want to place your video up there under. There's now 40 million videos so and that's only been a little while. Well we have 1,400. Keep going. Just on that Chris we only the change that came in through the new systems and with the RFCS changes last year or last month were that there is a structured information about these licenses information about the license type in the URI. Previously there was a kind of text place there to put the stuff in so in the previous versions of research data Australia how are you dealing with the legacy records that are not encoded within the license types? Sure sure so essentially all legacy reports there's probably a number of people out there that are wondering you know what is happening to our old records replaced our creative comments license in there and is it going to be displayed on RBA and essentially what we've done in the background is all previous reports a lot of these license types were defined within a rights element but not this new license so it was just a text box where you wrote in exactly it was just a free take yeah this collection is available under creative comments or something like that a texting but which we must make a very good book to work with in the in the structured search and filtering. Well exactly and what we've done now is we've tried to include all of those legacy records that have been specified with license types within those functional categories within the faceted search so what we've done in the background we've pretty much just done a bit of a search tried to find what license type you've popped in there we've pulled that out and we've said yeah you're an open license so we've now put you under the open license faceted search category so when people are the users are looking for open licenses they'll still be able to find yours even though that you haven't provided that license correctly in terms of our structure you'll still be able to find the found so just to be sure there if last year or a year before before this new structure information is available i've given you a record that had the url of the creative comments australia's or you know version two or something like that in the background your systems are going through saying yeah that's an open license and that appears in this new structured search that you like that's exactly right so we've pretty much just seen that it's a cc vial or cc essay and we've pulled that out you know no one really has to worry about it's all happening in the background so but there are now better ways to make sure that that information is well exactly you know we do have that in a license license now so you know all all current record providers update your records and put that into the license element and that'd be displayed quickly and people can you know search for that cc vial or cc essay. So this is a really quite exciting actually from the osgold point of view about it. Absolutely this is a terrific functioning of it. In a sense driving something where okay now you can describe the licenses there it may actually be a driving point for people to think okay how are we going to license our records and how is it clear. From a from an ans point of view it's very exciting for us in that it's a couple of things really answers here to promote the reuse the the efficient reuse of research data and if it's not clear what you can do with with something in many cases it means you can't do anything if you've got lawyers on your back or patents or etc and it's not clear where you know what the problem is of one element of the data is it's not clear that you can do something with it in many cases you can't or people will hesitate or it will take a long time to work out whether you can do something or your lawyers will just say oh well you know don't do it or you know is that the case you know Australian law if i say nothing about the rights of a particular object what's the default. Well yeah you presume that all rights are reserved so all the rights that you have in copyright that are conferred upon you by the Copyright Act the right to you know reproduce and communicate and publish all those sorts of things are reserved to you and only you have them so nobody else has them. Right so the sorrow is going to the great sorry let's not say sorry let's not say sorry let's say a you know large Australian research organization has gone to the trouble and I really mean not sorrow here has gone to the trouble of you know making a it's data available to the world and collected it invested in big systems to to make it available like published information about in the research data show that if they've been silent on the copyright of it then strictly following the letter of the law it means that no one can use it or only it's well it's it's the ultimate tease you know you can you can you can find it you can see it probably use it for your own private use or study but beyond that beyond any exemptions or the permissions that you have that conferred upon you by the Copyright Act and they're very limited you can't do anything so so the you know if you would like people to reuse your work if you want to be noticed and you get noticed by people reusing for the license on that permits to be reused like the license system is a very clear statement to people saying you know I created this stuff because I want it to be used in science or other research or other humanities work I want I want people to use it you really have to be proactive about saying that you can't be silent yeah you can't be silent that's right it's it otherwise it's presumed that you don't you know I guess I'm just looking at the list of questions this might be an interesting segue because I see a great question there from Alison you know Alison Naloni so are we able to go to Alison and Alison are you with us for the question here about a good understanding of CC licenses for researchers are you happy Alison yes I am all right so what was your question Alison um so basically like we're trying to do some work in advocating researchers and people working with them about creative commons licenses and using them I just wondered that if someone was going into edit a report and going to the rights field when they're choosing the the license the creative commons license is there any further information about the type of license they're choosing you know some more specific um help on how to you know which one to choose I know they're very basic and it's reasonably clear but yeah I just wondered if there is any links back to say the creative commons website or Alison what where where do you work Alison sorry that's my university sorry Deakin University is our own yes um there is not any help at the moment in the and sort of manual screen about you know what our appropriate license is there so I'll take that as a as a suggestion that we should give people some help at that point of course if you're creating the information back at your university and just providing it to us through a you know an automated harvest need to provide you that information as well what we do is actually refer you to the uh Osgold site which is the Australian government's open access and licensing framework uh which is a framework which has already been adopted by all the jurisdictions all the the Commonwealth and state jurisdictions in Australia on um an approach to licensing publicly funded um information and uh there's a very good uh license speaker there but we do have a program directly here so I might just ask them to summarize what kind of help you could be available at that point of decision which well sure um and maybe we might have to chat later uh Adrian about a link somewhere yes but uh if do come to the Osgold site because the question you have is the question that many public servants have when they're looking at publishing material so there's a lot of information on Osgold.gov that are you about credit commons licenses including how to mark mark your work with them but I was I'll just digress briefly to what I was going to talk about afterwards um oh you want me to show you all the yeah um so sorry I'm just being told I have a computer I can play with so I might and you might be able to see this so I'll just put it up so yes thanks for that great suggestion Alison we'll think about putting a link there back at the on our site to people who so that they can um get some information about licenses at that point so you can see on the screen hopefully the Osgold site that's got the lists of all the creative commons licenses and on each of those you can view the license deed which is the human readable version and there's also a link to the legal code which is the lawyer or insomniac version of the license so that's available the other thing I was going to mention was the um license chooser tool which assists you by asking you a series of questions about the material that you're seeking to apply a license to as to whether for example has any nested copyrights in it that might prevent the application of a cc license or something like that um it's been a very busy week this week for Osgold we've had a board meeting with a Commonwealth government practitioners meeting one of the outcomes of the board meeting was approval to build the new version of the license chooser tool um which we have been working in the background on developing a specification for and that's certainly been quoted on so with the board's approval we'll now go ahead and build that so hopefully within a couple of months there'll be a new version of the license chooser tool there not to say the current one is not a bad one to use um we've just got a note on there that um it refers to the earlier guild frameworks um license chooser tool and you simply click on that and there's just a few questions and so forth that asks you to deal with but that will change soon but that's a good tool to use right now um if you wish good well that sounds like a good um segue to the uh Osgold uh what's been happening since last we met uh with the Osgold arena thank you what's what's using that thing uh a couple of things I suppose uh we can talk about was um there's on the Osgold website if it's still on your screen Alex is the yeah there's the you'll see down the bottom there's a Microsoft Office plugin coming soon uh that was a piece of software that we're looking to build to enable you to apply a cc license to Microsoft Office documents um the spec again been worked on over last little while and the board approved the expenditure on the production of that so there'll be two new pieces that go into the Osgold website the license chooser and the office plugin which will be coming both coming soon the other thing that the board approved what does the Osgold office plugin do uh yep so it um very good question it allows you to put the the the the license logo it basically a drop down menu what do you want to put in and we'll show you uh it was a cc file so I'm in Microsoft Word I just created something I want to share or Microsoft Excel if it's a data set sure yep and so we'll drop in the cc logo with the hypertext link underneath it that takes you to the human readable d it will also drop in the url in plain text underneath the license logo and under that it will also drop in the a new set of these up in the settings prior to um the attribution statement you want so it might be copyright in Queensland's case state of Queensland open brackets when they're part of those brackets yeah so that attends to all of the basic elements that you need or a cc license for someone to reuse they need to know how you want to be attributed underneath that it will um also permit you to in um place a bespoke copyright statement so you might want to say something about if you've got any further queries or if you want a different license come and contact us here or both sorts of things and uh they can be included as well so it's really we see the missing link between creating the material which is usually born digital these days and uh applying license especially when uh with the portability of these objects the excess spreadsheet yep may well have been on a page or may well have had a when the first person downloaded this spreadsheet yeah they may well have said yes i can see the license here i'll i'll abide by it but when that's just emailed out to all the other people and they don't get it don't receive it in that same context of that website which had a copyright statement there's nothing necessarily in the document that will tell them whereas with this i'm pretty sure the spec also says it goes into the like a metadata you know with documents you see the author and so forth from this one this will go in there as well so we see that so that's pretty there are other plugins around the credit commons did at one stage at a fault one but it was just it was very um almost basic but it did the job of just putting the cc license in a lot of our government clients for a little bit more so and anecdotally the very long tail of australian researchers uh do their data management from what's off the excel okay so the other thing uh we're going to have a bit of a revamp across the website in general anyway but one of the things we're going to be removing is the secure login for oscar practitioners now so uh what's behind the sealed section will be exposed to the world so that will that will happen in another month or so uh there's another um and so just behind there there's some calendars showing what sort of events are happening worldwide in australia with for example craig thomas calendar that he asked for open a guv 2o type events uh and then also be an oscar calendar it'll be more of a good calendar with the options on it off there was something else that we were going to do that's right we were going to expose all of the jurisdictions pages so behind the oscar website you can't see it at the moment but there is a dedicated page for each one of the jurisdictions for them all to place their their links to their policy documents or their key uh key operational documents for staff as to you know what they need to do in terms of licensing and so forth um they will be made public soon um irrespective of whether the jurisdiction is at the point or not they will all be made public so if you're looking for the policies that officers follow in queensland they will be on their same commonwealth we'll probably have links to the attorney general's IP policy guidelines and annual and various other statements that have been made by the australian government so that's probably what's going to happen there we uh are forming a strategic partnership with the national copyright unit and it's based out of the new south wales department of education to deal with some of the issues that were raised on page three of the city morning herald and syndicated through the age uh last monday concerning the copyright royalty fees that are paid by schools and for reuse of material um there's an organisation called cal the copyright agency that collects royalties from government and others for reuse of copyright material and if you want to at least cut back the costs that schools are paying for reuse of material that's owned by the same government or other governments so for example if the school downloads some material in queensland from the department of environment resource management websites the school will not pay the department of environment resource management for the reuse of those materials and we will achieve that by um more deeper implementation of um osgoal and applying cc licenses to material on all those government sites so we're working to fix up that difficulty and save a lot of money okay osgoal helping young kids in school well it's well um the children are our future right you should get a photo opportunity paid in saving dollars for the young kids there won't be any photo opportunity that's for sure but but certainly we are working closely with national property right and this is a very important initiative because i've seen the big hits and there is a lot of money that's being wasted so we'll try to do something there um the commonwealth osgoal practitioners group met on yesterday and we're looking at creating a subgroup specifically dealing with research and publication of research through publishers and um how the arrangements with publishers in terms of licensing or in some case an assignment of copyright will be managed given that government employs a lot of scientists and they do write a lot of papers and crown copyright covers their work so so really the the policy is generally going to be that in the Australian government at any rate we prefer to see that material go out to the publisher or anyone else under a cc by license and we just want to look at one of the issues around that and i know she i know it's suit five was here she's she's left now but um this is particularly important for geoscience Australia but there are government agencies in the commonwealth and also the states that have an interest in this would that cover universities research is doing work for government well and this is an ex officio if not more member of the commonwealth practitioners group and certainly you will be involved uh from a you know communications standpoint but we would like to certainly discussions up a little bit no it was the policy with that you talked about government scientists but there are a lot of people in universities and CSI do work for government departments yes yeah yeah so you know it's it's like the lady i think mentioned before you know settling who owns the copyright and how it'll be discharged very early on in a project is critical because then you don't have to have these discussions about what happens in the paper is generated and so it's on people as well good all right well thanks for that baden and for those of you who've joined us for the first time baden kind of has a consulting relationship with the ands as well so if any of the hands partners particularly if you're in a project with ands and you're trying to you get to the stage where you've created some system or some publication process and you are wondering about how to you know select materials for release and how to apply a policy around copyright etc don't hesitate to contact ands or baden directly he's very happy to give advice and he travels around the place a lot and just the right amount to keep it in touch with all the australian government jurisdictions and so he's usually never too far from a university when he's around the place so he can also come in and give it give guidance as well um so i think that's about it for for this seminar this webinar we thank you very much chris reeves he prefers i think to um sit there designing fantastic systems friends and we have to coax him out to the ands studio here when he's giving us a really good terrific walk through thanks for that chris okay and thanks kim bane thanks for popping in