 track in terms of expenses, there's nothing that's standing out at this time. For those, whoops, for those of you who weren't at the BOA meeting, on this day, actually on the 22nd, we are short our first payment by 96 or rather $98,000. At the same time last year, we were short our first payment by $133,000. So we're actually ahead in our tax collection effort this year than we were last year. And that's notable, I think. And the real story, I think, will present itself and when we are done with our tax collection effort on November 23rd, at that point, we will know much more about what our cash flow is going to look like going forward into the last half of the fiscal year. From a delinquent tax standpoint, of course we don't have delinquent taxes yet until November 23rd, but the delinquent tax is outstanding for 2019 as of the 22nd are $5,700, $5,787, 97. So we are closing in on that gap. It's very, I am very hopeful that it will all come in by the end of the tax collection effort this year. That's what the taxpayers who are on that list have been advised. And I think there's a good chance. So we're hoping for no tax sales on account of 2019 delinquent taxes. So we're only, the delinquencies are $9,053. Well, as of September 30th, they were $9,053, but as of Thursday, the 22nd, when I made my last deposit, they were $5,787. Excellent. So we're closing in, we're closing in on that gap. Great. The last item for me other than to answer questions from the board on the report is that the final audit document is ready for presentation to the board. And Fred Duplessy would be available November 9th if the board would like to meet with him at that time and accept the audit. Yeah, I mean, we'll just, we'll get him on the agenda for the night. Do we, Denise, how much, what do we already have teed up for the ninth? We have a possible curb cut. We have the continuation of the BOA at six before the select board meeting. Something from Alfred was the ninth. Yeah, where there's something Alfred needs to get back to us with road clue plow routes. And there's always other stuff that comes up. But so far not, that sounds manageable. Sandra, how much time do you think we should, or are going to need to a lot for that? Half an hour, 45 minutes. Half an hour. What I'm hoping is that they will be able to send a digital copy of that audit. And the management letter. And does that include a management letter? Typically it does, yes. And so if they send the digital copy of the final audit, we can forward it to the board to look at and then it would be much easier and quicker when he gets there to ask questions rather than to see the document for the first time. Yes, absolutely. If we don't get it ahead of time, I don't think we can do it because we'll need to have time to review it. So if you could let them know that. Okay. Any other questions from Sandra on the September report or the auditors coming on November 9th? All right then. There was a financial management questionnaire that slipped through the cracks. We should have done it the end of June. Cliff, can you call that up? Yes, I can. Oh, there's Toby. Probably at seven, Toby. Sorry, I had trouble trying to get into Zoom on my phone. Yeah, we already did and approved the items that you asked us to. Okay, great. Just make sure you get them to CVRPC by the 31st. And who do I get the better back roads, the Marshfield Road document to? Who does that go to? Does that go to that? What was your name? Christine. Yep. Yeah, whoever sent the email is looking for the fine document. Cheryl Dow, I guess it is. Yep. Okay. Did you have anything else real quick from your point? The radar signs are here. If we're going to put them up around town on our roads, we need to get to your suggestion about where you would like to have them placed in the future so we can put some anchors in. Did we get approval from VTrans? Not yet. So we can't really do anything until we get approval, right? We can do it in town. It's only on the state highway that we have to get a permit. Okay. All right, well, let's put that on. I plan to put one up on the county road where we had the cart and put it up right away. But if you want other locations in town, we need to prepare for that. Then you guys got to come up with a list. Okay, well, we can put that on for next agenda. Okay, don't wait too long because if the ground freezes, we won't be able to put anchors in. Yeah, but you're going to go ahead and do the one and where the speed cart's been in Maple Corner. That's correct. Okay. Anybody have any quick questions for Toby while he's here? Are there places, Toby, that you would recommend come to mind? No, but I guess you, you know, I think in the past we've only put it in a couple of other places and that was due to resident requests. Yeah, I know we've talked before about maybe having it so we could move it to by the school, but we don't really have time to talk about that tonight. Well, it's not only the school, it's Lightning Ridge in general because people, well, back when we used to have school in a building, they used to really motor down that road and it's the whole length of that road that gets subject to that behavior. So John, you're telling me I need to put it in front of Doug Lilly's house? I think actually on the blind corners well before it where, what is the Tucker Road intersects? I was just kidding, wherever you guys decide it's appropriate we'll put anchors in so we can move it around. We also need to put it around your house there, brother because they move up that road and create a dust storm, I've seen it. Yeah, do you want to come and clean my house for me? No, it wasn't long enough. All right, and can you check, can you check with Beacherans on the status of those permit series cows? No, I'm waiting for them. I've already chased it, I will take care of it. It's just they're in the process and they move at the state speed and they have everything they need and I've met with them two or three times and have emailed with them and it's just a question of when they get their process done. Okay, all right, let's go back to the financial management questionnaire. How do I, I'm trying to figure out, okay. So if we could go through that, Sandra sent it to us all ahead of time so I'm assuming everybody's had a chance to look at it. Is there any questions on what Sandra filled out? Rose, did you have a question? No, I'm trying to scroll and look at it. Oh, okay, Sharon, did you have any questions? I don't have any questions. Cliff? No questions. Don? Nada. Okay, so we need to sign this. Can you scroll down? I'll press Larabee. Join the meeting. Okay, so would there be a motion to authorize my signing off on this? So moved. Second. All right, I'm ready to vote. Cliff? Aye. Don? Aye. Sharon? Aye. Rose? Who gets this questionnaire? Where does it go? In a file? Oh. If we just maintain them, they're required by statute from the state auditor office that a select would be presented with this list of internal controls. And, I mean, we get audited every year, so our internal controls are scrutinized more than this document would ask, but it's still required. Okay, sounds good. Aye. Okay, and I'm an aye. All right. Anything else, Sandra? Everything else good? Yes, so far, so I'm keeping my fingers crossed. All right, computer's work, this computer stuff is working okay, connections, server, all that stuff. Yes, so far so good. We're so far so good. A little slow between my computer and the town server, but we'll see what we can do about that. All right, very good. Anybody else have anything for Sandra? You're welcome to say Sandra. If not, any other questions, you're welcome to go enjoy your evening. All right, I'll leave you to your work. Thank you very much. Thank you, Sandra. Thank you, Sandra. Good night. Okay, and then I asked them the town office about any updates and they just said election, election, election. And I did forward to everybody. Judy received an email today from, what's his name? T-Balt, our state of Washington County attorney with some updates in case there are issues with things happening at the polls, people protesting or making threats. There's a whole long document which actually was very, I thought very well done. I read it this afternoon. Unforted to all of you. I know that they've had a record turnout of mail-in and drop-off ballots. But other than that, it seems like everything is going smoothly and I know that they cannot wait for this to be over. Yeah, I really appreciate that cardboard drop-off ballot box on the corner of Apple Hill and really cool. Are you collecting the ballots, John? No, I put all of my family's ballots in there and it's great. I went back the next day. I noticed it was emptied. So it's maintaining it. All right, Alfred, you're up. Okay, I'm here. Good evening, everybody. Good evening, how are you? Hi, Alfred. Hey, did you ask? I had capital copy enlarge those maps. Did you get them? No. Okay, then they must still be at the town office. The town office. I was there today this afternoon and nobody gave them to me, so. Okay, well- Are you sure they're there or? Yeah, Barbara said that they had received them. I thought they were gonna leave them on the table for you to pick up. They're blown up copies of the plow routes. Remember, everybody was having a hard time reading them? Yep, yep. Maybe they got delivered to that box, John mentioned. Maybe. Well, the office made me a little bit larger with the copier that they have, but maybe you made them bigger. Yeah, capital copy was able to enlarge them even more. All right, so I'll make a note to find out or you can check with the town office and see where they are. I sure will. I didn't know anything about it, so I was there this afternoon and I would have asked if I'd known, but. Yeah, well, like I said, I thought that. Like I said, I thought they were gonna leave them out on the, I thought they were gonna let you know and leave them out on the table. So I apologize if there was some confusion. No, I'll double check. I will ask. Okay, and I did talk to CVRPC about a traffic study on the county road and we're on their schedule for first up in 2021. Okay. And I've also contacted the sheriff and I'll be contacting Lieutenant White of the Mont State Police to get copies of accident and speeding reports as we discussed at our last meeting. I said I would do that and I've done that. Yep, okay. Okay, what do you have for us? Not a lot. We had snow this morning. I'm sure everybody noticed. It's all over everybody's Facebook pages. Yeah, well, lucky it wasn't enough that really didn't affect the roads much. So we didn't have to go into action, but we are ready, by the way, all of our equipment is ready to go. It's plows are on, plows are, the sanders are ready. Everything's ready to go. So if it does snow, we'll be out there. Right now it's still raining. Yeah, no, it's, we're good until the next chances toward the end of the week. So, and that's a small chance, but still, we never know. So we're, we're ready. And everybody at the garage is healthy. Yep, yep. I do the health screening every morning and everybody's temperature is normal and everything is, yeah, everybody seems to be healthy. Great, good news. John and, and or Alfred, do we have any update on the wood chipper? I have not heard a word about it. I don't, I haven't heard anything. I've not been in contact with anybody. Yeah, I gave a brief update last week. Right. That the guys seems to be giving us a hard time now. He's glad you're on here, Alfred. I just need a clarification. I know what the answer is, but he's claiming that and he sent an email forwarded to you with an attached fuel sample out of the tank and it contained gasoline and other contaminants. And he claims that it went out of his yard working, functioning properly and fully. And then that we added some contaminated fuel and it caused a motor overheat and destroyed the motor. That's what he's claiming. Okay. That seems impossible to me, but I will certainly ask the, my guys that had filled it that morning. Where did they get the fuel from our fuel tank or was there a can in the garage? Our fuel, no, our fuel tank. It was, we unloaded it off the trailer. It started hard. So we started looking around, noticed the tank was almost on empty. So I told the guys to bring it over to the pumps. So it came right out of our fuel tank that we use on every piece of machine that we have. Yeah, that's what I told them. And we filled it. And so there was no way that anything could have been contaminated by a gas can, five gallon gas can, or any other way. It came right out of the pump at our shop. So, but I didn't personally pump that. So I can't really say, but I know my guys know the difference between gasoline and diesel fuel. Right. So I don't think that is possible. The guy who delivered it, did he stick around till you got it as you worked on or did he just take off? He was there. And actually when he was there taking care of his chains and his tie downs and stuff while I was trying to start it. And I sort of made the joke. Why don't you wait? Why don't you stick around? But then we got it started and we brought it over to fuel it up. And so he was done putting his tools away and took off. And it wasn't until we get out on the road to get to a site where we could use, put some brush through it is when we noticed that it was acting the way it was. Yeah. So, I mean, the first thing for me, the first red light for me was that it didn't start immediately. I mean, that's a tiny little motor. It should have, as soon as you hit that key it should pop right off. It should be current. That's right. And it didn't. I churned and churned and churned until I was like, okay, maybe I don't want to burn the starter out. There's something that I'm missing. I thought there was something, a safety switch or something that I was missing. But it turns out there's nothing. I mean, I checked all the safety stuff and it was all in proper place. So contamination is not from us. I can assure you that. Yeah, and that's what I told him, but so here comes the battle. This is gonna be a- Yep. So he's saying that he will, it's interesting. He didn't say he'd fix the motor and return it and we'll have to settle up a difference. He said he's gonna fix the motor, see what the cost of it is and then deduct the cost of fixing the motor and transportation both ways. And then he'll give us a refund of the difference from our original purchase price. So there's obviously gonna be a lot more discussion with the guy, but we'll have to just take that as it comes, see where it goes, so. Yeah. Well, while we're on that topic, I just, I put on today's order, I put the invoice for the diagnosis on the order, so. And I sent that to him. And so he's obviously not gonna pay that either because he's claiming that we damaged it. So should we hold up on paying that invoice? No. But that's not fair to the people who did the diagnosis, right? Right, it's not fair to middle and cat because we asked them to do that. And so, right, no, I wouldn't suggest doing that. Okay. But we certainly will keep record of it and we have to, in my opinion, we have to go after the company we bought it from to retrieve that money. I think any further discussion of this, we need to do an executive session detail approach. Thank you. Thank you, John. I agree. Right. Alfred, anything else? Nope, the only thing I was gonna ask you guys is, we've got the speed limit signs have come in. Yeah, Toby mentioned that. Toby and I are working out some of the details with it. It's gotta be programmed and somebody has to go through a webinar before we can program it. But I'm wondering where you guys want me to put it. I know one spot is on the county road coming into Maple Corners, but can you give me other locations that it should go to? Well, Toby mentioned that. He didn't mention anything about programming and webinars and stuff, but thank you for giving us more information. He said something about putting it in Maple Corner where we routinely had the speed cart. And then he asked us to be thinking about where else we might want it. We talked about somewhere on Lightning Ridge on a blind corner there. So we said that we would get him at our next select board meeting with other alternative locations. So from a standpoint, so you have these metal rod things that you have to put into the ground to be able to move it around. Is that right? Yeah, we gotta put these, what they call anchors. We just drive these anchors into the ground in certain spots and then the unit will be all on a post by itself. So we can just move it from one spot to another, but we need to put anchors in that are crash protected. So if somebody hits it, it'll fold over and not come into the windshield. So locating those is important. When you put the anchor thing in the ground and the speed thing isn't on top of it, is there some way that it's marked so people can see the post? No, because they're only like six inches out of the ground, so you wouldn't see them. Oh, okay. Okay, I see. I was thinking it was up high. Right, unless I could put a grade stake or something somehow to mark it that way because we are approaching snow, which will cover up, six inches will cover up very, very quickly. Right, so you would mark it like- So I was just wanting you guys to think about other locations so I can put them, put the anchors in before the ground freezes and we have all those other difficulties. Yeah. Okay, we said we would get back to this on our meeting on the ninth, but we know we want the one in Maple Corner. Yep. And do folks want to agree tonight to the blind corner on Lightning Ridge? At least it's one place that they can go ahead and install an anchor. Which is the blind corner again? I don't know, I think you said it, John. Oh, there's a bend there where I will think it's on a downhill and I know they fly down that hill. It's at the corner of Tucker and Lightning Ridge, that area, that stretch. Well, it wouldn't hurt anything to put an anchor in, right? Nope. So that would be two locations, Alfred. Okay. Are we clear on which side of Tucker we're talking about? It's coming down. It has to be on the right side of the travel lane. It's not Tucker. Oh, I see. Beyond Tucker or before Tucker, you're saying, Sharon? Yes, good point, Alfred, we'll put it on the right. Yeah, I mean, coming down, right? That's where you come around that corner and there's a bit of a straightaway. Yep. And it's steep incline. Mm-hmm. So heading from Adamant Road down to 14, on the right, just past Tucker and there somewhere. Yeah, that makes sense, that's a good spot for it. So past Tucker, you're already in that corner though, you should be before Tucker. That might be right. Before Tucker Road intersection. Yeah. Whatever you think is passed out. You've got to give them some warning, you know what I mean? Clearly it's before the corner, if it's before Tucker. Yeah. Yeah, I agree, wherever you think it makes the most sense given the issue. Okay. Okay. Okay. And Toby said we haven't received the permits from VTrans yet, so I guess we stay tuned. Right, right. We are working on that as far as the concrete base that we have to get made and the posts and all that. We're still working on that because it has to follow the criteria that the state requires in their right away. So I have actually talked with the road commissioner for Danville, because they just installed some over there and he has sent me the information that I needed to follow the state's criteria. Yeah, and Woodbury did it too, right? Yes, yeah, Woodbury did. Yeah. Good for you for checking with other towns, thank you. Yeah, well, it's just easier because the state has a certain criteria and these suppliers make different types of posts and the concrete bases. So we wanted to use what the state requires. So that's why we went with somebody that just did it. It was just barely done. Okay, very good. Working process, a lot of steps. Yes. All right, if there's nothing, anybody have anything else for Alfred? Come on, there's gotta be a complaint on the road or something. There's gotta be something they can ask me. Not yet. Actually. No, okay. They tuned. I guess I'm doing a good job then, huh? Alfred, I did have one thing. Yeah, you graded Lightning Ridge and they left quite a berm all along the road. Give me specifics, where, about? Right at my house. Right at, you know, yeah, yeah. So there's quite a berm. So, you know, there's, because of that, there's no way that water would be able to get over that to sheet off of the road. So the grading was okay, but there's quite a berm. It's really quite visible. So if you're around here, check it out. I will take a look at it. I'm guessing probably there's, you know, needs to be a ditch. Either a ditch dug there or berm removal. Yeah. But I will have a look at it, certainly. So it's on your side, your driveway side of Lightning Ridge. It's very visible on both sides of the road, but especially on the other side of the road across from my driveway. Okay. But you could see it. Yep. Yep, yep. If it's on the other side of the driveway, it might have something to do with being, the operator's being afraid of taking people's lawn. Oh. So that's just another obstacle that we have. Yep. But I will look at it. I will certainly look at it and then I can have a better opinion about what went on there. Yeah, no problem. Thank you for grading. Okay, very good. So I guess that's it, Alfred, for... Actually, I had something, Denise. Oh, okay. Sorry, Cliff. Alfie, it's Cliff. I just wanna thank you for getting some spare traffic cones over to the town hall for the event that we had there over the weekend. And we are done with them. So whenever it's convenient for you, feel free to grab them. Okay, okay. I sure will. I almost grabbed them today, but I wasn't certain. So I'll grab them either tomorrow or the next day. Yeah, any time it works for you. I checked with Judy and Barbara. They said they wouldn't need them for the election. So they're yours. Yep. Don't forget the maps when you're over there. The map, right. Exactly. Yeah, the cloud route maps. Hopefully you can read them now. Yep. Well, me and the crew have been working on it. So we've already got some ideas. So we can... Great. We'll be here. We'll be here to the paper. That's great to hear. We'll be hearing from you on November 9th. Yep. Okay. Okay, very good. Thank you. Have a good evening. Okay, good guys as well. Denise, thank you for getting them to capital copy to, for bigger copies. Yeah. Yeah, anything to make their job easier. All right. So we have, I can't believe this. We are 10 minutes ahead of schedule. So we can either take ECT, ECCT next. And I don't think it will take too long depending on how many questions there are. And then we'll have to, when Peter Leveditis and Tom Blatchley come on, they'll just have to wait for a few minutes. Does that sound acceptable to the board? Yeah, let's do that. Okay, so first off, I just want to say that as a board member of ECCT, I am going to recuse myself on any vote you all take in regards to the request that's being made. I may have a question or a comment, but other than that, I am not going to vote on what you decide. But I would like to ask that we all of us introduce each other, the ECCT board and consultants and the Caltech board. So Alfred, are you still on? Yes. Okay. Is that okay? It's the rest of this is a public meeting. So you're welcome to attend on your own time for a public meeting, absolutely. Okay, okay. I think I will stay on. Okay, so Cliff, do you like to introduce yourself? You're on mute. Yeah, that's my way of saying no, I don't want to introduce myself. I'm Cliff Emmons, member of the Caltech select board. Okay, Denise Wheeler, select board and ECCT board. Rose? Rose Pellchuk, Caltech select board. Katie? Katie Lane-Carnas, I'm the recording secretary for the select board. And Jan? Jan Olson, board member of ECCT. John? John Braybant, Caltech select board and strong supporter of this effort. Thank you. Sharon? Sharon Nguyen, Caltech select board. Okay, Mark Mahaly, you got to take yourself off mute, Mark. Liz, you're going to be next. I'm Mark Mahaly. I'm chair of the board of East Caltech community trust. Okay, Liz? Good evening, I'm Liz Curry and I'm a community development consultant. I'm Brian. And I'm Brian Pine, also a community development consultant working with East Calis community trust. And Alfred? Alfred Laraby, road commissioner. And East Calis head? East Calis resident, that's correct. Yeah. All right, so I'm going to let, I think the best way to do this is let Mark and Liz and Brian tell us what is going on. Get an update and what they're here for tonight to ask from the board. Thanks a lot, Denise. Forgive me, I'm a little hoarse, but I hope you can hear me. So lots happened since we appeared before you guys to update you. We acquired the building in June with local donations and a loan from Northfield Savings. And we've successfully completed remediation of the site with removal of the remaining tanks that were on the site. And actually the Department of Environmental Conservation is in the process of writing a closure letter for the site. They're going to keep a few monitoring wells that date from the 1990s on the site, although they're closing down at least one and anticipate that within a few years the concentrations will fall below state standards. So that's all good news. So now we're turning to renovation, which is really a fairly major effort. We retained Ryan Edwards as the architect. He was the architect on Memorial Hall. Ryan is working away on a full set of plans for the conceptual plans first and we'll seek community input on those plans. And in fact, we're sending out a questionnaire to the community. Another member of our board is Melissa Brough, who's not with us tonight. And she's handling that, putting it on Front Porch Forum. We retain Brian and Liz as development consultants. Brian also, by the way, knows what it's like to be a select board person. He's on the board of the city council in Burlington. But he and Liz both have a lot of experience with getting grants and administering them. And we have right now about 200, these are rough numbers, about 200,000 bucks in donations, authorized grants and tax credits. We hired a senior cost estimator and we think the whole project for the whole building that is renovating the entire building, including the apartments and the store is gonna cost north of $700,000. So we have about 200,000 in donations and grants and tax credits. So that leaves about 500,000 to raise. We are applying for, and I think somewhat confident of grants from the Vermont Housing and Conservation Board and from the Preservation Trust of Vermont, which has been really supportive of this project. But one major grant is the Community Development Block Grant administered by the Agency of Commerce and Community Development, ACCD. And that grant could account for as much as half of what we need. Like the, you guys are probably familiar with the certified local government or CLG grants. We had one which flowed through the town. Well, this one is like that. If we were to decide to apply for the block grant, it has to be applied for by the town and then we're called a subrecipient. And if we mutually did decide to apply for the grant and got it, all the administrative burden of the grant would fall on ECCT as the subrecipient, not the town. And the grant would pay for us to hire someone like Liz, for example, to do all the administrative work. And I'm gonna ask Liz and Brian to come in briefly in a minute, but they've got experience representing small towns like us with staff stretched beyond thin. So the Agency of Commerce staff actually, it's interesting, they're kind of our advocate. So they want us to get a grant if we possibly can. And so they're our advocate and they've urged that we through the town that we put together a pre-application and allow them, the pre-app will allow them to tell us how to frame the grant application to maximize our attractiveness and our chances. And also give us a sense of how much we could apply for. The pre-app doesn't commit either the town or us in any way to proceed. I mean, we could always decide that we don't wanna apply. So it doesn't commit us in any way. So what we're asking for you tonight is, well, first of all, we're here to answer any of your questions. And I'm gonna ask Brian and Liz if you would talk in just a minute briefly, but what we're asking for is simply, would you authorize the filing of a pre-application? And then we'll file that and see what happens. If we think it's worthwhile applying for the grant, we would, Brian and Liz would put together a grant application working with us and we'd come back to you again with a draft grant application to see what your comments and thoughts are. And then finally, before we actually filed, there's a public hearing requirement, we'd come back again with the final application and you would have to approve it. But at this point, it's pretty preliminary. Brian and Liz, do you wanna comment briefly? Sure, I would add that the pre-application is simply a way to allow the town and the nonprofit and whoever else is involved and is a stakeholder to really just assess whether this is an undertaking that is the wisest path, is the best path forward in terms of accessing the resources but also recognizing that a small town with a very small staff only has so much capacity to handle these types of undertakings. But if funded, you can essentially purchase those services to allow for these resources to come into town to support the redevelopment of this incredibly important property for the community. So I think it's a source that has proven to be one of the ways the federal government actually returns some dollars to local communities in a really meaningful and impactful way. It's a national program that started in the 70s and it has made a huge difference across the nation really. Hi everyone. So the community development block grant program is federally funded, the federal formula funds come to the state. And the goal is to enable municipalities to achieve projects that improve the community in number of different areas like the general store as a economic development and a historic preservation project. As a federal program, it does have a regulatory burden and I've been administering community development grants for municipalities in Vermont for 30 years. In terms of the other comparable municipalities to yours, I've administered them for Richford, Innesburg and Swanton. So it's possible for you to delegate the authority to administer the grant to an entity that is doing the project that's very common, especially for affordable housing organizations. They typically request a municipality to support a grant that they can use to build affordable housing. And then they typically administer the grant and that's how I became familiar and experienced with grant administration. There are regulatory burdens and I think what we would probably do is, if you all are comfortable signaling your agreement to apply, then we would go through those regulatory requirements with you. They make everything very transparent. There is a checklist that we could share with you and indicate what the town's responsibilities are. So for example, all municipalities that receive these funds need to adopt a set of codes and policies that are common and allow you to essentially receive the funds, just be in compliance with receiving the funds. And other things are like setting up a separate segregated non-interest bearing account that the grants could flow through so that they can be tracked and we would handle all the requisitions and all the financials and the program provides forms that are all very standard. And then those forms would have the receipts attached or the invoices attached and that would form the basis for their programmatic audit. Any costs to the town are reimbursed by the grant so you would not have to use any of your budget for the grant. So there's just a range of federal requirements and there's a checklist for that and we could go through that but those are some examples of what I would do as the grant administrator there in working with whoever your designee is in terms of the financials. Thank you. At this point, we're not yet ready to apply for the grant. I mean, it's conceivable that we wouldn't think it would be worth it but I think more likely than not we would but we do wanna go ahead and file a pre-app. By the way, Brian, when does this do the final grant? Final applications do February 9th with the decision on April 1st. Yeah. So we're here, we'd be happy to answer any questions you guys have about this and hope that you'd support the resolution drafted to allow us to file the jointly the pre-application. Cliff may wanna call up that resolution and Rose has a question. Hi, Rose. Hi, I reviewed the resolution today and I made a couple of edits. Sorry. I mean, you found typos, dammit. No. And actually Cliff can pull up. The resolution with your edits, Rose. Yeah, he can pull it up. And I just want to say, Tom, I sent you a chat message. We were ahead of schedule so we took East Calis Community Trust first. So what I did here was just for ease of use, I numbered the paragraphs, but of course that's just for editing purposes only. So in paragraph two, where you had that the ECCT acquired the general store, I thought it would be better to say that you purchased it because acquired in my view, I thought someone handed it over. Maybe it was defaulted or a tax sale or whatever. So you, if it's true that you purchased it, I like the word purchase better. And then I wrote on the second line that this building is in East Calis Village, just again to hammer home the point that this is the heart of East Calis Village. And then the, oh, at the end, I made some further comments. And again, for the purpose of flow, I wrote that I suggest moving paragraph four after paragraph six. I thought it flowed better. If you talked, you had number five where you talked about the federal government, the HUD, then paragraph six where you talked about the state program, the community development program, and then you put paragraph four, which would be bringing it to the local level. So for me, that's just a suggestion. I thought it flowed better if it went five, six, and then paragraph four. And I thought that we should ditch the, align the header on page one, align and fix the header and delete the footer on page one. I don't think we need to give them the phone number at the bottom or our website. I didn't think that that was pertinent information. And the last thing on page two, paragraph 11, I just wanted to say that I believe the Calis Select Board fully supports and will authorize the submission of this pre-application. And so I just wanted to really just cement the thought that we fully support that. So those are my suggested edits. Thank you, Rose. You're welcome. I want to just ask a couple of questions. First, the clarifying question. I assume, but I want to confirm that the letter's our letter. And unless there's something disruptive about the changes, Rose is suggesting then we're free to make those changes. Certainly, I think it's improved. Okay. Can you, I might have missed it. And I apologize if I did when you were speaking, but can you tell us a little bit about what the award might be and what the work that a grant like this would pay for? Yeah, I think I'll just say we're thinking something more than 200,000. And Brian, you want to comment? Yeah, the benefit of this project at this moment in time is that the building is in the hands of East Calis Community Trust. So the purchase has been completed. And with that completed, the dollars being sought will go into, primarily into the actual cost of contractors to do the renovation, rehabilitation, and restoration. It will also cover these additional costs that will be required for, for instance, what Liz said about the audit and the grant administration and those other costs will be included. So it is a, as Mark said, we anticipate more than 200,000 in the request and perhaps up to 400,000 as the maximum. There is certainly an upper limit at some point of work. That's part of the pre-application process is to work with staff to find that number that is really the sweet spot and they're going to help us figure that out. So I'd say it's somewhere in that range. We have a couple other large requests that will be submitted prior to this deadline. So we're going to put it together. If we were to approach that 400,000 number, we start to get to what is needed to have enough funds to do this entire project and in a way that is the most sustainable, which is really a debt-free renovation. We will have acquired, I should say, PCCT will have used some debt to acquire the building, but if you can do the renovation without debt, you then aren't forced to keep rents as high and you can keep a store in there really reasonable rent and also provide really affordable housing for the residents. It's my impression, Brian, is this right? And answer to the question that unlike some of our grants are pretty narrow in terms of what we can use them for, we can use them for a facade improvement because they're historic preservation. This grant, because it addresses both low-income housing and community development, economic activity would be usable for both the store and the residences. Yeah, it is very broad in terms of what it can be used for, that's correct. All they care about is, are you meeting a national objective and that's what the pre-application will tell us. Okay, are there any more questions? Any more questions? John, Cliff, go ahead, Cliff. Yeah, I just wanna make sure I'm clear on the process here. So assuming you decide to move forward with the grant and apply for it, the town's part of it is basically acknowledging when money's come in for it and keeping tabs on what's been spent. And the ECCT will basically do all the administration of the grant, is that the fair statement? Yes, well, all the requisitions or have to be prepared by the ECCT's consultant and the town just essentially signs off on them and then the money flows from the federal government through the state to the checking account to the contractors without the town actually touching the money, if you will. At the end, there's an audit and that's paid for as well by the grant. Liz, what have I left out? Well, I'm just gonna say one quick thing and it's fun. Yeah, hi, Jan. Think of the town as our offshore account where the money just passes through. Very well, thank you. And I did check with Sandra, our treasurer, to give her a heads up on this and she said as long as all she's gotta do is write checks and that kind of stuff, she doesn't have any concerns about the workload. And I'll just clarify that tonight, this resolution would not bind you to apply for the grant at all. So, you know, there will be ample opportunity to answer more detailed questions like the administrative functions, if you'd like to. Yeah, Cliff, what I think would happen is, let's say you authorize this and we'll put together a pre-app, send it to them then we'll engage in discussions with them. Let's say after the discussions, yeah, we wanna apply. So then Brian and Liz and us will put together an application, it's just a draft and we'll bring it to the town and ask you guys what you think of it and get any input that you wanna make to it and go over the pertinent details. And that's it, no action. And then sometime before February 9th, we'd come back with the final application and you'd hold a hearing and approve it if you wanted to go ahead. Okay, great, thank you, thank you very much. So I gotta take it off me. I got any more questions for Mark or Liz or Brian? Okay, and back to Rosa's suggested changes. It sounds like the board is good with that. Somebody's phone. Yeah, Greg, I've got it. Okay, so how would you like to proceed with making a decision on the resolution? Do somebody wanna make a motion to approve the resolution with Rosa's suggested edits? Y'all move that. Okay, is there a second? I'll second that. And I'm recusing myself, so I'm not gonna vote. Cliff, do you have any further comments, anybody? Questions? All right, Cliff. Hi. Rose. Hi. John. Hi. Sharon. Hi. All right, very good. Thank you very much. Thank you guys. Presentation. Thank you. Thanks. Good luck. Thank you. Thank you a lot. Good night, everybody. Thank you for your work. Good night. Good night. Bye. Okay, Tom and Peter, I'm sorry. We ended up being like 15 minutes ahead of schedule. That's okay. I'm sorry to keep you waiting, but appreciate your patience. No problem. So Peter, where do you live in, do you know all of the board members maybe we should introduce ourselves? You wanna go around? I know John, but I haven't had the pleasure of meeting the rest of you. So hello. I'm Denise Wheeler on the board. I live in North Calis. Sharon. Hi, I'm Sharon Wynne-Fann and I'm a member of the board. Hi. Rose. I'm Rose Pellchuk. I live in Lightning Ridge. I'm on the board. And Cliff. Cliff Emmins, also a member of the CalSELECT board. I live over in Maple Corner. Great. And just for clarification, Denise, I think you asked where Peter lives. He lives in Davis-Charrington's old house. Oh, okay. All right. Yeah, yeah, Davis-Charrington and yep, know the crew. Great place up there, isn't it? It's beautiful. It certainly is, yet thank you. Yeah, very nice. So you're interested in being on the trails committee. Thank you so much. You're welcome. Tom, any comments? I think the board really just likes to meet people who they don't have, you know, haven't been on other committees and committee, things like that, so that we know who, we know who we are when we see you in the co-op. Yeah, I pulled the committee and they were all in agreement that Peter would be a great addition to the committee. He's, he has a land that he's dedicated part of it for one of the trails. Great. And so that's a plus, but no, it's, I think a great selection and a great addition. And we're sorry to lose Randy Allen, who was a longtime member and very active in the trail maintenance and construction, but he said he would still be involved in that he just didn't want to do committee work anymore. Okay. Well, at least the trails committee is, is fun. Right? Yeah. Go outside hiking around. Yeah. Oh, we have a lot of fun. Yeah. It sounds like it. Okay. So any more comments or questions from the board? All right. I would make a motion that we have point Peter lividitis to fill the unexpired term of Randy Allen. 2022. To the trails committee. Is there a second? I'll second that. Okay. Ready to vote. Cliff. Hi. I'm an I rose. Hi. It's a three year term. Thank you. John. Hi, and just, I just want to make clear that Peter and his extended family have been very engaged in. The trail network as Tom Blatchley has made. Made known. So great addition. And board. Thank you, Peter. Thank you, Jen. Sharon. Yes. Hi. Okay. Very good. Thank you so very much. We really appreciate your. Jumping in and helping out the town. It's. Yeah. A lot of fun. Thank you all very much. I had privilege of getting a Randy. We actually spent a lot of time working on trails together. I'm really flattered that you invited me to join. So thank you. Welcome aboard. Yes. Thank you. Thank you. Thank you. All right. We'll look forward to next steps. All right. Keep us up to date. Tom. Thank you everyone. All right. Take care. Take care. Good night. Okay. Town hall. Is there any update clip other than he's almost done painting? Yeah. And he actually got a lot of work done over the weekend. He wasn't expecting to get as much done as he did. And Grady tells me he's pretty sure he's going to be able to wrap up the paint job this week. Oh, that guy is a worker. I'll tell you, he's there son up to son down. I see him go by every day. Yeah. He's really good to week. He's a really good job. He's, he really is enjoying the project. And you can tell from his work that, you know, it's, it's a labor of love for him. That steeple. I don't know. It definitely won't need to be painted again in our lifetime. It may not. Need to be painted again in the next generation's lifetime. There's portions of it that have a five coats on it. All right. And then do you want to just give a quick update on the tours? Yeah. The tours went quite well. We had, I think it was 17 people. I'm going to take us up on the invitation. We were thinking there might be more, but the rain might have dampened enthusiasm a little, but was very well received positive comments all the way around. And a lot of excitement. People can't wait till we can start using. The building again. Can anyone guess what the number one question was? What is town meeting coming back? Are we going to start using the building for town meeting again? Yep. I'm not surprised. I'm not surprised. Yep. We even had. Remember from. The Argus. I'm not doing the paper. I'm not doing paper. I'm not doing paper. I'm not doing paper. I'm having a job. Yes. We took some pictures and. Probably would see that in the paper tomorrow. When's then thinking. Oh nice. Barbara did a great job. Decorating, doing some fall decorations in there. If you get a chance. It's worth it to stop by and take a look because they're going to leave them up for a little while longer. that might make things a little bit more homie. I think it's problematic because they need all the table space they can to set up stations and maintain the social distancing. Got it. Okay, did you guys take pictures. There's a lot of pictures. One of the neat things that Scott did is he has an archive of pictures. So he placed them strategically throughout the building so people could compare what it is now versus how it looked before. That was a great idea. Yep. Great idea. That's wonderful. It'd be nice to take those pictures and hang them up in the, in the building. Yeah, there's definitely some pictures that will show the history of the building and different incarnations. And yeah, it was, it was, it was fun. It was good. Yeah, lots of smiles and people couldn't believe some of that cabinets, using the old pu boxes and whatnot. Those are amazing. That's my favorite part. Yeah. I think that's a pretty common sentiment. Okay, so what's going on with the friends. Well, the friends are hoping that we can get the management agreement usage guidelines signed off on. And then we will finalize the development of the rental agreement, general terms and conditions, etc. We'll see you right back. Okay. But pretty much as far as any initial act immediate activities for the near future. We're going to kind of go on hiatus for the next couple of months because of the holidays and whatnot and with winter there's not going to be a lot of activity in the building, but we do have it on the radar for some grants that we can look to apply for in January, February of next year. And once we know a little bit more about that will inform everyone what's going on. So if there's no other questions around that I can pull up those documents we can take a look at them. If everyone's ready to see those chomping at the bit. Okay. Let's see. First, I'll pull up the proposed revised guidelines. Hopefully everyone can see those now. This is a revision of a document that is on the town website basically adds in the element of the expanded use of the hall for cultural activities but we want to cement the first and foremost it serves municipal purposes. I don't know if there's any questions there. So we're basically taking the guidelines and we had and kind of just I think they were longer I didn't look at the old ones they were longer they had I can pull them up if you'd like to see them. Let me a sec here. These were approved by the board back in 2017 and the note on the website says that they're currently not active because the hall was closed for innovations. Okay. Anybody have any question on that. Okay. Okay. Okay. Stop that share and pull the revised ones up again. Do you think you should put a date on it. Yeah, we should. Yeah, the idea was is once the select board approves that we would add that line that says approved by select board on date X. And then we would do when it was approved when it was reviewed and approved by the board. Okay, is it a is it a policy guidelines. Yeah, I mean it's under the policies and essentially a policy. Yeah. It's under the policy section of the website so it is a bit of a de facto policy. We can always change it to say policy. Yeah, if it's a policy, then I think we should get ourselves out of them out of the ambiguity and just call it a policy. And then on that, but Cliff I'm interested in your reaction about whether there's a difference between a policy and a guideline in this context and what the implications of that might be. And then if it is a policy. Not only what I want to date it but this might be as good time if it's any just kind of up our game on putting in a date. On which we will review it or the board three years up for review again November. 2023. Or after COVID is relaxed. Yeah, either either way. I would suggest that. As far as the first part of your line of questioning there Sharon. I think it was just called guidelines and that's historically what it was so that's what we went with and I don't have a problem formally referring to it as a policy. And if that anchors things better and clarifies it for all intensive purposes then yeah I'd support that. And as far as reviewing the document yeah because we have this section down here and italics regarding situation with COVID we would need to come back to it when we're ready to remove that restriction. That's a very simple rev at that point obviously, and then as far as a regular review of it, we could do it every three years or we could agree to do it. Every year, because the management agreement that we're proposing would be subject to an annual review. So we could do it at this we could put something in to say that we would review this at the same time we are reviewing the management agreement and vice versa on the management agreement. Right. And we can keep track of it, but I do agree it should say policy. It's a little it's a little. I think we like guidelines because it feels a little friendlier, but that's exactly what's going to bite us at some time. Is this a policy. No it's just a guideline. It's an easy fix. Yeah. And we can add a signature section and formal date and language regarding the review. We're. So, so the review so it will say that we review it. No less frequently, we will know I won't do it that way that we review it at least annually in conjunction with our review of the management agreement. Yeah. And then we can put the same language on the management agreement and then we can help keep track of it. And that will be the next question, how are you going to keep track of this, but we got to find a way. Yeah, we got to find a way somehow we could, you know, we could do something similar to our appointed positions. Maybe this is something Katie could work on coming up with a spreadsheet to help us keep track of when we did it when we agreed to review it. So Katie is that something that you might be able to have time to put together. So then the third part, the all important third part of looking at that every month and getting things on our agenda. Yeah. Yeah. Okay, so with those another way we could think about doing that as well I agree spreadsheet master document keep track of all of these. But we could also that's why I started looking at creating the select board group as a Gmail account, or a Google account I should say, because then we could have a calendar that we review on a regular basis and that would have prompts in it to remind us hey now is when we're supposed to be looking at this particular policy or that particular issue. Yeah, that's a good idea. I like that. I do that with my outlook calendar for stuff that I need to remember to do so that good idea. So with those suggestions. I would like to make those how do you want do you want to put this on again for an agenda item or are you able to review it and sign off on it with the changes we suggested. I will go either way at the board's preference. Insert one word. What's that. I would like to insert one word. Third paragraph, the use of alcohol flames and then after flames put a slash and fireworks or engagement and other activities, just so that people are clear they can't shoot fireworks without a permit. Yeah, good place. Okay, I can do that. Yeah, flames slash fireworks. Sharon you're going to make a comment. Yeah, I, I think we should all actually sign the policies. So we can when clip gets it ready maybe we can do a leave it at the town office everybody sign kind of thing and we can do the same thing if we agree to the management document tonight so that we just stop by and sign it once I would think it's important for everybody to sign this. It's a good practice otherwise. I would remember we did it if I don't actually go sign it. All right, Cliff, do you want to do the management agreement. Yes, do we need a motion to approve this document. Yes, we did. Are you making, are you making such motion with changes as noted. I will make such a motion. I'll second it. Great allows in favor cliff. I will opt to recuse myself. Okay, I'm an I rose. I don't. Yes with the changes. Regarding signature lines. Okay, Sharon. Yes. Right. Very good. Well done. Thank you all. Okay management agreement. Okay. So I hope everybody has had a chance to look at this and also did everyone see the email Denise sent earlier today with some questions that I then responded to. Well mean yes. Yes. Okay, so are there questions, suggestions, other issues we should discuss around this. Do you want to just run through my questions. I can. Let me stop sharing this. So I can pull up those questions. Okay, it's lost in a CV emails bear with me. I can just ask them again. If you go through it. If I can. Let me see if I can find real quick. What while you're looking I do have a question is this friends and incorporated organization. It is. Okay. It's registered. Non-profit. Okay. Because it's basically setting up a contract. Contractual arrangement. Exactly. And I'd like to discuss a little bit of that when we get into it. I'm not finding the email right away. So let me pull the document up again. And then Denise can walk us through her questions. I have it open. Okay. Let me turn screen share over. Okay. So. All right. That means I have to actually share. This is what, this is what you wanted, right? Yes. Yeah. I hope that's what we're talking about. What is that a better thing for us to have open than what you had open? Not really. We should probably go through the management agreement. Yeah. And I, I'll just keep them open. And. But Denise, you probably have them open. I have my questions. Yeah. So we don't need that clip can call up the management agreement. Yeah. And then we can address everybody's questions. Okay. You want to stop your screen share then. And I will pull that up. Okay. So your first question, Denise. My first question was about adding. Page numbers, date, that kind of stuff, which you have done. Okay. Thank you. So my first question had to do with the security deposit. I don't remember what page that's on. Okay. That should be. There's the duties. Yeah, it was before that. I kind of went through it like, you know, paragraph by paragraph. There it is. The security deposit. Yeah. So my question was, so my question was, is the idea that the. Why would the town. Clerk, why isn't it the treasurer? And why would the town hold the security deposit? Is it safe keeping? Or what was the reason behind that? Just for safe keeping. And since the town clerk. Is the one who has a initial say over the building, that's why we thought we would have the security deposits submitted. To the town clerk's office. If you wanted to say treasurer, we could certainly do that. The whole idea about. The checks was mainly just a secure location to hold them in. Okay. That's what I thought. So the idea would just be that it would, they would be held in the vaults for safe keeping. Right. Okay. My next question has had to do with the. There is a key in the lock box, but if we use the locks box, we would have. It has to do with the key. Right. So the document says that, you know, makes reference that the, after the end of the event, the person who was the agent. Or whoever scheduled the event. Has to return the key, the tenant key. To the town clerk. We could expand that to the town clerk or the friends group. We could. Control it all through the lock box, but that means after any event, we'd have to change the code on the lock. Okay. It just seemed like it should be the friends maybe who take charge of getting the key. Back instead of giving that to the clerk has another duty to do. Okay. I can change that. A lot of this document is based upon what they have at playing field. So. Yeah. Some of those little. Fine or points might not have been thought through. Okay. Okay. So, I think that would be on the friends website or on the towns. That would be on the friends website. It would be managed by the friends. At least specifically for the time being already has taken on. Volunteered to take that on. So people who are wanting to. They're thinking about. Renting the building for an event. Can see if there's things already scheduled. And we could certainly. Anything that gets put on that calendar. We could also, you know, pass along to the town. For posting on the town's calendar. If you want that extra step in there, but already said he would also coordinate it with any activities. Municipal activities. They're already scheduled. On the town's calendar on the website. Okay. I'm just trying to thinking what was going to be the easiest way for. Town scheduling. If it's not all in one place. That's all it's just a thought. Well, we could certainly coordinate with. Katie or Judy or whoever, whenever we're going to be entering something onto the. Friends calendar. To have it added onto the website for the town. Yeah. I'm just trying to think that's where everybody's going to look first. Yeah, everybody's going to look at the town. Everybody's going to look at the town calendar first, probably. John. So, you know, as, as usual, I'm going to be the spoiler at the party. I think that's my role in life. So I just want to let you know that at first. I just see this as seeding a lot of authority. From the town. To. A private nonprofit organization as I understand it. That's what it's organized to do. I think. To do that. For us to enter into that contract and also make payment to it. This organization. That this would require a vote of the town's people. That's one. At town meeting. So I, I just see this as seeding a lot of authority. From the town to. A private nonprofit organization as I understand it. That's what it's organized to do. For us to enter into the town meeting. So I would suggest that we slow this train down and put this on the warning for this town meeting. Number two. I'll tell you what, I think generally this is really good. But I have a really strong problem with under management duties. The first sentence as friends is expected to provide management services. Maximize that word maximize use of the facility. As a venue for a community of events. And without community events being specifically defined, that means to me, anything that. They deem. Community oriented. And it talks about private parties and weddings and all that stuff. I just am really concerned. That this is going to turn into the maple corner to party place. Or it has that potential and different than playing field, which is on route to, you know, if you don't get run over by a tractor trailer, that's a good day there. But that's definitely downtown and a busy. Thorough fair and people are accustomed to the busyness of this. This is gospel hollow. With a neighbor right across the street who has expressed concern simply. About increased use of that hall at a minimal level for us to. Substantially change. And I think that's something that needs to be done. And I think that's something that needs to be done. The historic level of use of this building. I think sets us up for. Huge, huge degree of conflict. And I don't, I think that's something that needs in full airing. For the folks in town and let them decide. So that's not on my shoulders as one select board member or the, our board. To make that some substantive policy change. And I think that's something that needs to be done. And I think that's something that needs to be done. Very active area. I mean, to be clear. There is a historic use of this building. Town meeting. And this, by the way, these historic uses allowed us to escape a lot of. State regular regulatory scrutiny. So that we've had town meetings there and special town meetings. We've had summer select board or. I'll say. We've had regular regular meetings. We've had regular regular meetings. Planning commission meetings, conservation commissions. Meetings and a like. There used to be a callous women's organization. That had their. Regular meetings there. That's kind of faded over the years. But those are all very quiet. Uses. Other than the town meetings. And I see this as resulting in a substantial change to the community. I mean, I don't think that's a bad. But I really want the towns folks, particularly those that live in that neighborhood, the way in, they may embrace it fully. But I really feel like this is, you know, a bridge too far without having a real public conversation. Maybe we have public hearings on this thing, change of use. So that really, my two issues are that. The maximize. I would say. I think that's going to maximize. I think that's going to get us in trouble, frankly, with two active 50. This could trigger active 50. And I think. Could end up. Triggering a cascade of. New regulation on the building. We escaped. I think sprinklers. Am I right? Yeah. We escaped a lot of. Public building requirements. We were going to continue to use this building as it has been historically used. That there wouldn't be a substantive change in use. To maximize use of this building facility, use this thing every weekend to have parties and events. Like basically almost like the Memorial Hall is a substantial change in use. You know, I, I, for the reasons I already explained, I think this needs a fuller public airing. And I would strongly encourage the board to. Remove the language max the term maximize the use for. Community events. Should we have a return change it to support the use. Of the facility maximize. Is going to get us in trouble. I see as from a regulatory standpoint. And it may end up costing us more than we anticipate. Should we be. Have a question. I don't think it's bad. I don't think it's bad, but I really think that we're. Just because another town did it, we don't know how they got to where they got. And what kind of. Public. Input they took. Again, it was a very different setting. And I just really. Want us to slow this cart down a little bit. Not that they can't use the building. As you know, we, we've already supported. To use plays and stuff, but. This language is very strong. And really strong in the direction of turning this into a. Full-time. Gathering. And party event. Facility. It just concerns me. I wonder if we should be putting in anything about the number of events that can. Number of. Those kinds of events that can be used. Well, these are the kinds of things that you get public input. That, you know, We would, we would have a fuller conversation about parking. And folks out in the road directing traffic. You know, no mention of COVID here. You know, my understanding of COVID. Listening to real. The real people, not the politicians. This is four years. Before we get. That's if things go well. Four years, folks. So. I just think there's a lot. Of thought that needs to continue to go into this. And close. I'll get off my stage. I think what's missing here. And it's a document that I have advocated. Should be presented in tandem with this document. Unfortunately. The friends group has not finished. Dating eyes and crossing the T's on that document. And what that is, is the general terms and agreements. Of use as well as the rental agreement. Because several of the things that John has raised concerns about. Are specifically addressed in the drafts of those documents. And it was my hope that we would be the friends group would be in a position to put all of that in front of the select board. Simultaneously, but we ran into some snags on the rental agreement. And general. Terms and conditions of use. So. Perhaps that's what I need to go back to the friends group with and say, these are the kinds of concerns that are being raised. There is some specific language in here that select board would like to see changed. And we really need to present the whole package. Before the select board is willing to consider signing off on the agreement. And then at that point, we're going to go back to the general terms and conditions of use. So. Perhaps that's what I need to go back to the friends group with and then at that point, if it's a concern still exists, that it should be in front of the whole town. We can make that called in. We also need cliff. And I don't know who would do this research. We would need to know what the threshold. Level of use. That is currently. Well, that was anticipated. When the state issued its waivers. I don't know. I don't know. I don't know. What I can't remember what we all said. I know that we made some representations as to historic use. We could do a minute. We could do a minute search. Yeah. But so we need to understand what that is. And then we need to. Consult with those regulatory authorities. Is it department of public safety now that has. Fire safety in there. And I know that we need to do a minute search. I know that there are a couple of different kinds of things because the last thing I would want to see. Is for us to get this all going and get this. Literally rocking and rolling. And have neighbors file a complaint with act 250. A neighbor's file complaint with fire safety. And we make the headlines. When we get regulatory letters saying. You've exceeded what is was anticipated and authorize. And quite frankly represented in your applications. And then we have to backtrack. and then it becomes this massive undertaking to kind of reel it back in because there's now a two-year maybe level of comfort of this new level of use of the building. I don't know where those thresholds are. I kind of, I have a sense of what it is. It's whatever we used to do and I think anything that substantially exceeds those stated margins places us at risk. You know, we made a choice. We made a choice. We could have said we want to make this a full tilt 365 or every weekend venue, which by the way is different than what it's historically been used for and then we could have invested more money in upgrading that building. I don't think the town wants to spend another hundred thousand or two hundred thousand dollars on adding additions to this building because I see this taking us there. I think that some of the permits we receive might say what the usage is limited to and how many that kind of stuff so we could go back and look at those as well as do some minute searches. But I also had a question about, and John alluded had said something too, where did the idea that the town would give money for this come from and why? That was in the playing field. That's been out there from the beginning. Right, but I still don't know as I said in my email response that it come from playing field and the idea is is it would support the friends efforts to promote usage of the building. I think the bulk of it is for the website that the friends of playing field opera house run and that might also involve some mailings and whatnot. But wasn't it like six thousand dollars? That seems like a lot. Yeah, I think that number was just a placeholder because we would have to add a new line item to the budget and put it on the warning for next year if we're going to agree to that. Okay, I seem to remember conversations and maybe that's buried in here and I missed it, that this was when it was going to be used for other than town business for like plays and stuff that we were going to get a percentage of receipts and that's what I'm coming back to is you need to see the general terms and conditions of use as well as the rental agreement. A lot of that was developed in response to what the permits allow and what the DRB said we could do with the building and how many times a year we could have a play there. A lot of that language is in there, but you haven't seen that yet. Okay, so I think it sounds like we need to see that. Good Cliff, thank you. Cliff, I thank you. Thank you for all the work you're doing on it. John, thank you for the points you're raising. I'm not sure I would have gone there but I hear what I hear and I am inclined to agree with everything that you're saying. Cliff, I think we might be at a point where it might make sense for somebody else from the friends group to come and present because we're really at a threshold and you've been so involved and you're committed and you're a member of the friends that having somebody who's clearly on the friend side presenting to us and working with us who's not kind of sitting in the middle as we navigate these waters for all the reasons John's raising. We really need to be wearing squarely our select board hats and yeah and I would feel more like we're clearly doing that if we're hearing from somebody who's not also a member of our board. And that's Cliff, I hope you take my comment in the spirit that I'm trying. It's nothing, absolutely nothing personal. It's just that we keep learning lessons about conflict and how people perceive the work that we do and that's my thought. Okay and also one of my last questions was and I think this is in the rental agreement that this is not strictly to be used only for plays by the blue barn players but other folks in town or on the other side of town for instance that I think there's a group in East Calis for instance they would have just as much equal access to the building as the blue barn players. Absolutely what the what the idea is is the blue barn players would not necessarily be subject to having to pay the security deposit or put down the security deposit or the booking fees but they would be subject to the same kind of rental fees and whatnot. Other groups that outside of the area that might want to use it would be subject to all of those regular agreements that's all spelled out in the rental agreement. And that's because the the the group formerly known as blue barn was such an energy and an impetus for us getting to where we are with the hall. Exactly and plus they're providing some they're providing their own equipment to be used by others as well. That's right. And also there's a clause in there that you asked about Denise with regards to the board of directors of the friends can schedule some events can opt to schedule some events at no charge. What was imagined there is if we wanted to if someone came to us and said well we'd like to have an informational session there maybe a candidate forum or something like that that in a case like that we're not obligated to but we might opt to waive the rental fees in support of something that works for the public good. Okay and in the spirit of having somebody else or somebody's come to the the board so it takes you kind of off the hot seat I'd be interested to know if there's a proposed budget for use of this money they're asking the town taxpayers to provide to support the the use of of of it not necessarily just for government use but for other uses what what is that money going to be used for it seems like that's quite a bit of money a year. I can go back to the group and say that this is one of the requests the select board has to come up with a specific budget of how the monies would be used. Yeah okay so oh I'm sorry Rose go ahead. Thanks I just wanted to reiterate what Sharon said a moment ago that you know Cliff we really appreciate your long and hard hours working for this town hall and the friends group I mean you've done a great job along with them I know it's many people working together and I I wanted to reiterate what Sharon said that I agree with most of the concerns John raised and some of the same things that he brought up popped out at me as I was reading through it as well and so you know I I don't think I would object to town-wide review of this you know it is it is quite different from the uses that we've had it and you know the town taxpayers have invested so much into it and you know I I have a concern about just opening it up to everybody and you know having it be used a lot it's quite historic and it means a lot to all of us so I just wanted to say again thank you Cliff for all your efforts and I think it is time to see someone else here in front in front of the select board in the hot seat so thank you welcome so it sounds like we can approve the guide policy at this point but not the management agreement and it does make sense to me that the two we would look at the two in tandem the management and the rental and maybe it's all maybe the management and rental agreement are all one document so people don't have to look around for two different documents so when wait what's two different I think it has to be a separate document because it's an agreement that the friends enter into with someone who wants to rent the hall the management agreement defines the relationship between the town and the friends group and delineates authorities to whatever we agree it's going to be okay that's fine that makes sense yep so I'm sorry we're not going to be able to approve this tonight are you you're going to be meeting with the friends on Thursday no the friends group agreed to go on hiatus for the holiday months but they may opt to convene again now okay yeah now you've put in a tremendous amount of work on this and we're very grateful to you for taking the lead and communicating with the select board so that we get good and accurate information so thank you you're welcome thank you cliff all right now to put you back on the hot seat it update nothing to report okay all right john what's going on with want to give us an update on the center of amount solid waste management and the meeting that's on the 29th yep this thursday to 29th uh there is a what is turned a public informational meeting that has been scheduled uh as a result of the town of callous the town of charleston the city of newport a petition from v perg I think one other entity filed a request for a public informational meeting all parties being concerned and interested in learning about how a and r got to where they've gotten in terms of proposing two draft permits called certifications to after the fact allow for the glass as I discussed in a previous meeting being land filled and dumped otherwise dumped glass that we and others intended and paid to have recycled so that meeting is coming up on thursday the organization I work for we assist municipalities frankly in things like this for monitoring the environment and this has been an issue that has been a priority for me um it's why I brought it to the select board um and assisted other towns charleston newport uh and actually oh it's the northeast kingdom solid waste district I assisted them in drafting their letters uh to request this this meeting um I filed a records request to find out what transpired in the last year to allow a and r to move from the position of oh my god we can't believe this occurred to doesn't appear to be a problem this is seems to be consistent with the with the law and the intent um of the law and uh to dispose of glass in this fashion what happened so I asked for records and using covet as the excuse a and r has not been responsive to my records request and uh they said they get back to me I wanted to see records so I could you know delve into them I could review them and prepare questions and I would also provide you folks a summary I would have provided you all a summary of what is out there and what has transpired and how they got to where they are so that everybody in these hearings and this here set of meeting or this one meeting covering two draft permits uh would have that information as a background and from there they could formulate questions to ask of the applicant central uh Chittin and Salway's district and of the a and r officials that would be running the meeting uh not receive those records I sent a letter today email to them to asking them for the where are my records and now time is too short if there's any kind of volume to these records I expect there will be a lot of new records um and asking them to delay having this meeting until such time as those records are produced they violated statute the statute requires them to produce records within 10 days 10 business days um and unless they're well they have to do that and uh they have not done that and they've provided me no rationale and have been non-responsive I find it troubling that they're so responsive to applicants who want permits after the fact to bless what they've done um what happens with the records thing I'm waiting I again I sent an email out today I'm waiting to hear back but you know rush rush rush they they schedule these without having public information I mean this is a serious set of uh policy decisions being made by a and r and by extension the attorney general's office and uh they're they try to rush this through without any public informational meetings then when the meetings are requested and in advance of those meetings I've done a records request they've been non-responsive to the records request I just think it's troublesome but we will see um that's where that's at so uh there's a link that was sent and the Denise set forwarded around there's a an email sent by a gentleman by the name of Ben Gauthier he's working for ANR's solid waste program he's the point guy is scheduling the meetings there's a link at the bottom to participate it's not a zoom meeting it's a different let me call this thing it's kind of similar to zoom it's just called yeah but you got it down you got to just make sure in advance you download right right program um let's see it's called it's a Microsoft program it's Microsoft Teams meeting so it's the competitor to zoom and whatever else is going on out there so if anybody wants to participate you might want to download that in advance of the meeting in case you haven't eaten our foods um with that so that's where that's at I expect they're just going to forge ahead despite my request but you never know it would you would you bring that up as did you you made that records request as many many weeks ago yeah but you made that as you made that as an employee of Vermont just for a clean environment that's correct and would you bring that up at the hearing oh I am yep so I'm planning to attend this meeting on the 29th um just to hear what's going on because we might need to um be in communication with Central Montsal Waste Management District afterwards depending on the result of the meeting yeah and I'd like to before we close this meeting have a conversation in executive session about center of Montsal Waste Management District yeah yeah I think there's a couple that are so inclined if we were all tuckered out then we can do it as a as a contractual issue as a contractual issue yes so it's a legal it's a legal matter yeah um there's a couple other things um to go into executive session about as well but just wanted to remind everybody that there is election day on November 3rd and um I think we're all set the ladies at the office have done an amazing job um but you know they're exhausted so Denise you had mentioned you might want security at the polls I'm willing to dedicate and I we all saw Fletcher Dean's email but um to the extent I don't think it's going to be necessary but I'm willing to either be on call or just mend the polls if you could be on call they said that at last I checked with them I could check with them again given the recent email that went around from what's his name I forget his Fletcher Dean no t-ball the document I sent around from Washington County yeah here I forget what he's called but after they look at that they might change their mind so I'll find out and let you know is that the cyber security training now no no different it was like a six page document of what you do if this happens and what you do if that happens and okay I got it yeah it's a long attachment I did I did read it it looks like you know they put a lot of thought into this but I'll ask them again and I'm not getting a document attached to what you sent to me Denise is it their cliff I forwarded the email that I got I can't cliff you're on mute that's what I'm saying is that there was no attachment oh okay I have a stupid Gmail and Katie and I have this problem all the time sometimes the stuff attachments go through sometimes they don't drives me nuts so I will send it again but take a look at that document and I'll ask the ladies if they now after seeing that would like some presence there throughout make them feel better I'm happy to be physically present I'll just bring my laptop I can work out of there whatever is necessary okay thank you very much appreciate that we already talked about sort of about policies and ordinances and Katie's been to put together a draft spreadsheet to help us get organized that would be great um let's do minutes Denise can we do minutes next week so we can go into executive session a little earlier we can but there's I just hate to get behind on the minutes again there's only two and one of them is just an executive session one I didn't read him oh you didn't I know not yet did anybody else read them besides me I read him had a one minor edit yeah if I had just a couple of things what do you want to do do you want to I can multitask and read them while we have our discussions rather than everybody sit here while I poke through it um if she hasn't had a chance to Rose have you had a chance to look at the minutes from the 12th okay let's do let's at least do the minutes from the 19 that should be easy because it's only it was executive session I just don't want to get behind again yep so I'm looking at those now the 19th you mean yeah my guess is that there wasn't a number four it's just a numbering issue right Katie yeah I think um Rose actually did these because she was who was there and when it went from her computer to mine and into here it just came out sloppy on there I could format it at all but it'll just flop back when I um export it back to the local computer so instead of having you pay me to do the numbers right I figure I'll fix them when they come back out if that's okay oh okay I just thought there was something missing that I couldn't figure out what it would be I would have fixed that actually if I noticed that I noticed that it did all the weird extra numbers um yeah it doesn't go directions when I oh yeah you're right it does it in both directions that's weird yeah so I would make a motion to approve the minutes um October 19th with Katie fixing the numbering issue second okay ready to vote Sharon hi I'm an I cliff I think you're on mute I said I okay I didn't hear you John hi Rose hi already so next up I think there's three different things I'm thinking of one is personnel related and two legal matters to discuss in personnel in um executive session so Katie the minutes could reflect both yeah and I guess I'm making that motion is there a second second okay at 9-11 yep Rose I I'm an I don yep Sharon hi cliff hi all right thank you so much the recording has stopped thank you good night good night good night Katie thank you thank you good night