 Hi, hi everyone. Welcome to the session on Wikilev's Monuments. I'm Krishna and based in India. I'm talking to you on behalf of the international team of Wikilev's Monuments today. Some of you might have heard of Wikilev's Monuments. Some of you might have participated in it. Some of you might have involved in some form of organizing. This presentation is mainly oriented towards new teams or new countries that would like to set up and participate in Wikilev's Monuments out of the country. But it will also be helpful for anyone who is interested in Wikilev's Monuments in general, how the campaign works, what we are doing, what we are doing and the overall setup of it. So let's get started. So one of the missions, one of the missions, one of the primary missions is that we help to document all the cultural heritage, all the knowledge on Wikis, which is parallel to the overall mission of the Wikilev movement, which is that everyone can feel the same sort of knowledge. Whereas we have a specific mission, which is that all cultural heritage is documented on Wikimedia Commons or any other projects in any other form that is possible. So how do we do it? We have a photo competition, which is annual global federated and low barrier. So what do these mean? It's annual. So we have the campaign running for the past 10 years. It's been over a decade since it started. It happens every year annually in September and October. And sometimes we keep changing the campaign months due to different global events that is the pandemic, for example. And it's global. All countries are welcome to take part in the campaign. If you have a team, all countries are taken part of their own campaigns and run Wikilev's Monuments in their countries. It is federated. By federated, we mean that we have an international team which will talk more about the structure, which we only set the broad framework and make sure things are running and keep everything coordinated. But the core part of the campaign, which is running the campaigns nationally and getting the uploads and getting the winners at national levels that is done by national teams. And national teams are very free and flexible to have their own adjustments to the way they want to design things, the way they don't want to run the campaign, do the upgrades. It's all up to the national teams. So that makes it a very federated and distributed model. And it's low barrier because, just imagine, uploading Wikilev's Monuments has proven to be very friendly for newcomers who have not contributed previously to Wikilev's Viki media projects at all. So uploading a photograph is fairly easy than, for example, writing a whole article. And because we have a lot of things autofilled with the help of lists of monuments, it becomes a fairly easy and low barrier entry point into Wikimedia projects for newcomers. And of course, it's a photo competition that makes it fun. And that helps to write a lot of newcomers. So we have this whole campaign set up. And so why are we doing this? Of course, we have the main mission, which is, of course, we want to document all the cultural, build cultural heritage, and then increase contributions into Wikimedia projects, which is Wikimedia Commons, primarily Wikimedia Commons because it's a photo competition. But we can, a lot of people, they come to Wikimedia Commons, they upload the photographs, they get started with their contributions, but also migrate to other projects, such as Wikipedia or Wikidata, if they're interested in. And to keep engaging the local Wikimedia communities, this happens to outreach. So whenever a country organizes a big loads of monuments, they do a lot of activities, such as photo walks, workshops, which help in turn to keep our communities engaged and enhance them. So as I mentioned, it's a federated model. We have several countries taking part every year. This, like in the past few years, it's somewhere between 40 to 50. We're trying to improve this count this year and the next few years. So first year it was only one country and then it was Europe and then it went international from 2012. And so it doesn't necessarily mean that all countries, for example, if you participate this year that you have to participate again, it is up to the bandwidth of the national teams if they want to do it a certain year or not. Some countries do it every year, some alternate, some do it whenever they have the necessary bandwidth to organize the campaign. And a quick overview of the uploaders and newcomers we have. So the blue lines are the total uploaders and the red ones are the newcomers of them. And I was mentioning before that it's a low barrier competition and this definitely proves that it's low barrier because we have almost 60 to 70% of all our participants newcomers. We might have anywhere between 8,000 to 10,000, 15,000 uploaders and at least 67% of the one newcomers. So this is very interesting and exciting about week-long events. So that's a broad overview of what it is and how things are. So how does this work in the center of it? So we have the natural organizers who do the whole work of the campaign globally. Of course they directly interact with the participants at national level and with the support of the national teams, national entities such as NGOs or cultural organizations which help to promote different teams, have different partnerships with different entities such as UNESCO, other European or other cultural organizations at international and national level. And then we have our international team. So we'll talk more about the responsibility of the international team and the national teams. But what we try to do is set a broad framework that everyone can function within and have a fair participation among all countries. But it's quite flexible and we'll see more of that. So how do we share responsibilities? What does the international team do and what do you, like if you're signing up to be a national team, what responsibilities do you have? So the international team is the overall framework. The overall framework, it means when the campaign runs. For example, this year, it's September and October, when in doing before that it was just September and during the pandemic we thought it should, it's good to have some flexibility because the situation of the pandemic situation is different in different countries and organizers would like the flexibility to choose a month. That's most suitable for them. Supporting and onboarding new teams, if there are any issues with technical, non-technical, and helping new teams to set up campaigns. And we also do the development of Montage, which is the photo jewellery tool, which is used by big loss monuments, but also many other photo campaigns. And then the center notices, which are primary means of outreach for the campaign. And of course, the main work with the international jewellery and winners are then announcing the international winners. So that's what we thought of the broad global structures that help national teams and other entities to smoothly run their campaigns. So the national teams just set up things on common, such as the landing page and lists of monuments. You could also pick a data if you have the bandwidth and outreach at national level, securing funding for national prizes and the national jewellery and the winners. So that's how the roles and responsibilities are. And then this might detect some national team skills that help with some of the international tasks. And if you're interested, you can always join the international team. So that's broadly the responsibilities. Coming to the timeline, we have this, right now we have a preparation phase with setting up different things, getting the required funding and all those things. Some things happen prior to this, but this is where most of the preparation happens. And the next September to October, we have the national competitions, some of them different entities with different pay. But, and then we have the international jewellery submission deadline, which is 5th December. This is where, this is how the federated model works. So the national teams have their own national jewellery, get the top 10 national winners. So that there are 40 countries participating in the year. We have 10 from each. So for any measure, let's take an international jewellery, of which, again, then we run the international jewellery and the international winners. Suppose that more of the logistics of the private distribution and the reporting and all the things. So that's probably the timeline of how it looks. So now let's see how, if you're a new team or a new country that wants to participate, let's see how you can get started. So one of the first things that you'll need is a team. You need a team of at least three people to keep things running smoothly. Oftentimes, sometimes we have instances where people, there's one member, there are two people, but it's good to have three. So the body is not too much and one or two of the organizers. So you can share the responsibilities. So it's coordinating the work at large and then someone for outreach and setting up things on comments and one person to coordinate the jewellery. Those are the three broad areas. You can have more things like, but since you're getting started, these are some of the basics. And again, what I want to stress is that these are the basics that are required to set up, but you always do more. And yeah, it's limitless of what you can do in terms of outreach or other things that you want to experiment with. So the basic pages that are required on comments are the landing page. That's where whenever you have the central notice banner standing across Wikimedia projects, or whenever you use the clicks, they'll land on your page. Again, we have some suggested designs for the landing page, but you're free to experiment and design your own landing pages. Set up the basic category structure to gather the images to some maintenance if necessary and provide translations for the central notice banner in the upload wizard. If it's not in English and if you have other primary language in your country, you can provide translations for that. And then we have, so we were talking about big loss monuments being low barrier and one of the primary reasons why it's low barrier is, of course it's for top loading is easy, but we also make it more easier by having lists of monuments where participant can get a click, click on one of the monument and upload a picture and all the details will be auto filled in the wizard. So it offsets a lot of work of like entering details manually so that helps newcomers make this more exciting. If you don't have a list already, you could, some of the sources you could look for is, if you have government, most of the governments have a cultural heritage department, also you can look up on their site if they have a list of monuments for your country. It can also be some other governmental organizations, such as European, might have some less, like other countries, other organizations in your country, which might be listed. It can also be other, some sort of trustworthy source. It can be a new agency that publishes some research, researcher who publishes the list. So it can be any source, any curated source that is fine. And you can take those lists and put them on making media comments and we don't have to help you with putting that set up. And then there's a timeline. There's not much work to do here, but there's a small decision that you need to take, whether you want to organize the campaign in September or October. That's totally fine, but just try to remember that you can only have 30 days in either of those months, whether it is September or October. And once you do that, accordingly you can run the jury and submit the winners by 5th of December. So the jury, for the jury, it is important to have at least three jurors and it is mandatory to have three jurors because one person can be biased. The results can be biased. It's just one person, but two people, it's hard to break what if there is a time. And so three is a good number to start with. You can always have more, but three is minimum. You can use the montage tool, which is just another fairly simple user interface where you can vote on an image and tally all the results as we end to find the top winning images. And we can have three to five rounds, some initial filtering, more detailed voting, and the final top winning. And you can have more rounds if you have more images. So that's broadly the jury. The international team also has with setting up the montage for the campaigns every year. And of course, once the jury is over, you will come to the prizes. You can have, again, this is up to the national teams to choose how much they want to give the prizes. It can be one to five or 10 or maybe other kind of special categories. You can choose that. The funding of the prizes and also other outreach activities you might have. You can do micro grants, which does this by the international team. It's fairly simple. If your budget is low and you want to have a lightweight process, you can do micro grants. You can apply for a micro grant from the international team. But if you have more budget, more prizes, outreach activities that won't fit this budget, you can always apply to the Wikimedia Foundation's rapid funds. There might also be these are the two mainstream like primary sources, but you can also try with other affiliates. If they are in your region, if they already have annual plan and they're able to do some funding to your activities. And finally, those are the five steps that are basically required to keep things running, but you can also do more outreach. For example, these banners are by default there. They're run by the teams. You can also do social media promotions or have paid promotions and have a budget for it. You could also do activities such as photo walks. You might have heard of it. The group of people gather. They just go around the city, photograph things and upload them to Wikilos Monuments. Wikimedia Commons as part of Wikilos Monuments. And they can also do workshops for newcomers. So this is just some initial ideas. Again, you can always do more and have more ideas if you always welcome to try it out. And you can also always reach out to international team or other national organizers if you need any support or help with this thing set up. So just to recap, if you're a new team, you can create the basics that you need to cover up the team, have a list of monuments, decide on the timeline or gather a jury, see how much you want to give the prizes and secure funding for them and then do the necessary outreach to increase participation. We'll take questions at the end. We have a slot at the end to take questions. Thank you very much for attending the session. You can always reach out to these channels if you want to contact the international team here. You can also post on the public list where you also have other national organizers who would be happy to help and share their ideas with you. And there are social media channels if you want to follow. Yeah, that's it about Wikilev's monuments, just the basics. And we also have a session just to remind you if you would be interested, we also have a session about improving diversity, equity and inclusion in Wikilev's monuments. And also the photographic compass, which is the research that we facilitated last year with the help of an external researcher. It's happening on 14th August from 850 to 850 UTC. You can see it on the community program as well if you're interested in that. Great. Thank you and we can take any questions we have. Thank you. Thank you for watching our video. I would have actually expected Krishna to be here with me. I'm Sil, a Wikimedian from the Netherlands and on the international team since last year. Krishna apparently has some troubles with joining us today. But he'll be... There he is. Yes, we can. Krishna? Yes, we can hear you. There's a question that was raised during the video. What are some monuments that are most exciting to you? Could you share something on the topic? I don't have one monument that's most exciting. I mean, some of the monuments that I like in India are, for example, the Red Fort. I like forts mostly because there's a lot to explore in forts. So yeah, I think the category of forts is what I like the most. But I think that's more personal. Thanks. So for me actually in Wikilos monuments, it's not specifically the monument, but it is about movement in the image and how an image or a monument is still used or not used, maybe even. So in its environment to see all the surroundings, what is it now? What does it mean to the people living there? Yeah. So you might also be able to answer this better, but I think this depends on the country and the number of images that you might receive. So generally we have three to five rounds. The first round is, the first round we have more time because you might have to filter out a lot of images. The more advanced rounds that you go to, the time probably may less. So I think in a way between three to five hours a week for like a couple of months, I think that average commitment. And again, this depends on the number of images that you might receive for your country. I think you're very much correct. It also depends if you use the jury tool of montage that was actually mentioned by Lodewijk, F.E.S. Anders in the chat. But there are different tools out there and you can do it old fashioned way and just collecting them in a category that the jury will go through. But the jury has time until the 5th of December this year to come to that final top 10 that will be given to the Wikileaks Monuments International Jury. So it depends. The same question for the local team. What is expected time investment for a local team? What is your experience in that Krishna? The campaign running. I think if you have again a team of three to five like organizers in your country and that anywhere between five hours to 10 hours five to eight hours a week and this might spike in some because of the weeks of the campaign it can go as 10 hours per week. But it's generally, if you have, like I said, what I was mentioning also in the presentation if you have at least three to five members especially if you're a new country that is participating on a new team you could share that burden with different organizers. So yeah, and I would say three, five and eight depending on the time of the campaign and how many members do you have on your team? Yeah, I can agree. And also it depends. The first year you might want to take some more time because in the next years you'll have all that work already prepared. You'll have the list on either Wikipedia or Wikidata. So everything is available for you already and that first year it might take some more time but we're happy as the international team we're happy to help you and as long as you have volunteers and you have a nice team and you can work together we can make this work. Krishna, again a very nice question I think do the sources for the monument lists do they have to be published? Or could it be just a Google Drive document that people use as a source for their lists of monuments? Yeah, I think that's an interesting question I think that always comes up and there's also another question I'm seeing it on the etherpad about if we should only use government sources or if we can use more sources. So it doesn't necessarily need to be government sources always you could use a combination of the government sources and maybe if there's an NGO which publishes a heritage organization which verifies the monuments and they publish curated lists those can also be used or if it's also trustworthy source or something like that but yeah, we just need to make sure that there's no overlap or also make sure that the lists are not biased to a certain group of monuments sometimes we see in some countries this issue of certain lists are biased towards certain colonial monuments or other groups actually things if it can also be a Google Drive document I don't have a perfect answer for that I mean we don't suggest that you curate that list because you might miss on some monuments and it's hard to verify what the monument is and what not maybe you can yeah, it's good to have if it's a published source and if it's more like a peer reviewed source that's being used yeah, but the list itself does not have to be published online somewhere else as long as you have the list that is by some official organization it's okay, right? yeah, yeah, as long as it's from official I mean we can be flexible with both official the organization can be a government organization yeah but some sort of like it's reviewed by someone and who verifies that these are monuments yeah, okay question from about the chapters and organizing Wikileaks monuments if there is a chapter in your country do they have to be there when you as a volunteer, as a Wikimedia volunteer decide you want to organize Wikileaks monuments or can you just organize Wikileaks monuments with a group of friends Wikimedia, other Wikimedeans from your country yeah, I think that's definitely possible it doesn't necessarily need to be the chapter or the official affiliate always I mean if they are interested to organize that's great but it can also be other volunteers who are organizing and they can also seek support from the chapter if the chapter is not, if the chapter affiliate is not there it will lead on the campaign I think it would be good to just make sure that they're informed and they don't have any, like, don't be causing any conflicts there so yeah, if they are happy they're not taking up the campaign this year I think other volunteers can always run the campaign yeah, I agree chapters have a lot to do and if your local chapter does not have the bandwidth to support you and you think this is very important then please just go ahead and organize Wikileaks monuments I think yeah, do we have documentation about what is needed from a national organizer to organize Wikileaks monuments do we have any materials that people can use for support in helping organize Wikileaks monuments there is a link on comments where it has some basic information such as where to get the landing page put up the translation for upload result and the central notice I don't have the link handy right now but I'll share on chat before the session ends I have it open wait, let me finish it this is the link Krishna was talking about indeed, there are a few red links yet but also as an international team we're still getting organized and getting ready for the new year but at least this basic page and it's almost the same as the 2021 page there are not a lot of differences that we have for 2022 in comparison to last year a question that might be more difficult to answer is what are the steps to improve the integration of Wikileaks monuments and Wikidata Wikidata, sorry I'm not the best person to answer that but if someone is interested maybe we can connect with whoever is currently working on in that area yeah so Wikimedia Sweden is working on Wikileaks monuments and Wikidata and I am hoping there will be more information about that before we start on the 1st of September and remember Wikimedia Wikileaks monuments runs from the 1st of September until the 31st of October and you're free to choose whichever 30 to 31 days within that time period suits your competition national competition the best so there is leeway in that planning in that time who can apply for the grants I spoke about a couple of sources where you can apply for the grant one is the Wikileaks monuments international team if you're the team that is organizing Wikileaks monuments in your country and if your request is below 500 you're eligible to get the micro grant with us if you're going for a Wikimedia Foundation grant they have their own guidelines with the grants if you have a previous record like if you have a previous fund but I think the basic ones are you need to be a team like a team which is organizing Wikileaks monuments and being community good standing that is not blocked anywhere or have some sort of bans and I think also not any outstanding reports with the previous grants that you have taken from the Wikimedia Foundation I think that is correct is the criteria of monument age still used this year I don't remember don't recall us having a criteria for monument age do we no I don't think so yeah and I don't remember having used such a guideline no I think we don't look at how all the monument is as long as it's recognized as a monument by an official organization you're okay they're suitable monuments to be photographed for the competition do we have any more questions I think there is one when we have monuments on National Heritage list one is built one and isn't both eligible for international judging I don't know the latest one from do you see any more questions I don't I see the chat is still ongoing so I'm just gonna maybe we can pause for a bit and cause we we still have four minutes according to my counter in feed loop so maybe two more questions okay because of the two minutes lag that we have with feed loop and YouTube you might want to come to a close I think we will both be around Wikimania in several sessions there's also going to be the diversity equity and inclusion session on Sunday morning talking about inclusion in Wikilos monuments and also other photo competitions and I think we'll be around for more questions and more answers right Krishna yeah yeah I'm around and I'm yeah I'll also quickly share the contact email if you want to reach out to the team yep okay I think that's it from our side thanks a lot have a good Wikimania everyone thank you