 Well, good morning everyone. Good morning Tom. Hello Christian. How are you? I am doing well and thanks everybody for joining This month's office 365 productivity tips may mediation which sounds friendlier that I think it's going to be I Must admit you've been coming up with some pretty good words lately that are venturing further and further into the Tsarist So I'm impressed so of note to this. This is our so we've been doing these for about three years now But this is our last office 365 productivity tips as of next month. It'll be Microsoft 365 productivity tips It's about time. Yeah, I know we've been slow Well, we had to make sure that it was gonna stick as a name as a brand. Yeah, sure. Okay. Let's go with that All right, just really quit. We'll just jump into things We've got a smaller audience because I think half are the crowd is still on vacation, but that's all good I don't know what that vacation thing is, but my name is Christian Buckley and founder and CEO of collab talk Based here in Lehigh, Utah. You can find my blog at buckleyplanet.com and I'm at you know, hopefully a nine time I'm officially I would have been a nine time as of January MVP But they pushed everything back to mid-years. I'll find out July 1st if I get renewed, but also I like on that director Thank you. And but that's me, Tom And this would be me I am a software engineer at Canby Health Solutions, which is insurance company in the Pacific Northwest I'm not a vendor. I'm not selling you anything and I'm not an MVP. I'm hoping to rectify that someday I have a blog where I blog a lot of these tips that you're seeing called one minute office magic calm Feel free to check that out and you can see these actually it was funny. I was looking at my Wordpress site, which is what I run that on. I think I posted like 340 some odd tips out there since I started out in 2015. Yeah, a lot of stuff out there That is a lot of stuff that's not relevant anymore, but there's a lot of stuff out there Yeah, that's always the downside. There's this separate conversation about SEO and cleaning stuff up off that I mean what there are still people on older versions and they might still find it relevant, but this is true Well, we always like to Since we do these things repeatedly and we are gonna do the polls We don't have a lot of people that are gonna vote today. Please vote But we do keep track of that and the leaderboard the last two months I've taken those events and it tied us up. Tom has been dominating for so long and So we are it's just amazing. We've been doing this for a long time And we're tied on two stats and I just moved ahead on overall votes Do you know how hard it was for me not to say anything when you said please vote because the words for me just Got right to the lips and I was able to stifle them and not go with that I promise as part of my campaigns for your votes, I will not tweet Okay, all right, yes Rules of engagement for these things so we're taking turns so we're sharing 10 tips We are never sharing the same tips. We've shared one of our webinars before and in fact I think Tom for the most part we don't share tips that either of us have Blogged about yet because we're trying to you know win some votes Generally speaking we tend to avoid what the other person has done. I know there's been stuff before where I'm like, oh Hey, that's a great one and Christian got it first and I won't be using that one. So yeah So the audience votes after each round and as we always say no hitting below the belt and yet But yet I am trying to turn over a new COVID related kinder gentler thing So I bought a steps tool so I'm higher to help avoid hitting you below the belt due to my lack of hype Straight to the sternum or the throat. That's that's yeah, five finger death punch here. Here we go And then we we kind of collect that we will we'll try to move through these things very fairly quickly And the goal is always to I don't know when you've been up We've abandoned the try to try to get well. Yeah, besides the winning But as far as time wise the goal is always to be like try to wrap it up at 45 minutes We've never done that Right, okay jump right into things let's kick things off with round one. I'll get started and big news The new Microsoft lists app It's not yet available, so we're not gonna talk about that But let's talk about leveraging the Cortana scheduler for meetings. That was that was very well played Christian I'm impressed a very well Yeah, and this is a in the past We have talked about some things that were announced but not yet available and I don't know about you Tom Like I'm like I don't want to do that like unless somebody can go out there and touch it unless it's starting to roll out Like what's the point because if it's delayed or you know something so anyway, I want to talk about things that are real that are tangible So this is something that I don't know if if anybody saw this out there But the news out there. I think it was January when they talked about this But is the Cortana scheduler for meetings and so this is an expansion of what's been out there for a while different tools the Free busy the fine time that kind of stuff This is in addition to that so it's building on that and also part of Microsoft's rebrand of Cortana And so, you know Cortana lost in the intelligent devices And I won't say their names because they're in the room with me and two of them and they're listening Alexa Oh, mine just went off. Yeah, she didn't she didn't wake up here. So that's good anyway So this is part of Microsoft's rebrand is that intelligent personal assistant? And so if you go to and you can leverage now sign up at calendar dot help It's free if you have an office 365 account that you should be able to sign up and start using it It's not a replacement For fine time and free busy and some of the other tools It's just an addition and what's great about this is that you can once you have it You know, you're confirmed within the solution Then you can sync between calendars. You can use the you know the verbal cues With Cortana if you're leveraging that it can come from the desktop you can you know as you Send an email. I'm just show you some screenshots here very quickly But anyway, there's multiple ways you could do it and through your mobile device as well And so how that works is so first you need to go and sign up and it's just a matter of You know entering in your office 365 Enabled your exchange online account to confirm and enable that on your service And I'm not sure if there's something that needs to be enabled At the the corporate level the company level. I don't believe so if it's it doesn't impact anything in your system And and it should just be if you have a an exchange online or office 365 the count that enables that anyway from there you can go in there and Start an email and address it to Cortana and calendar help and so add that into your your your Membrane banks there and then request time off and you can use natural language But some of the things that she does out of the box So setting up focus time we weekly one-on-ones various meetings And so just put details or again verbally if you have Cortana I don't have her enabled on the desktop to listen in but you can do that by your voice command as well and It's just that simple to go in there and say hey book 30 minutes or it can you book some time with Tom on? Thursday and it will automatically reach out to Tom and With a calendar invite and say hey does this time work what works best for you as Tom responds It will automatically go and book it within my calendar That is pretty cool. I have never heard of that. I'd never seen that. Yeah I'm thinking that I might want to give that a shot. Yeah, definitely go take a look So let me stop sharing delay if you can't show anything. I'm pretty much five and oh for this one He's unable to unmute himself Wow one of these days I'm gonna host the meeting I'm sure Anyway, I'm assuming that you can see my screen here great So what I want to talk about here is for office files You can now get notifications when you're putting comments into the file So as many of you may know When you're using like Excel or Word or PowerPoint You have the option to be able to put comments in the file Which are great because those comments actually become part of the document. So it's a nice way to have discussions that retain the context of What you're working on in the document, especially if it's a document or a file that you're doing Collaborative editing on so in this particular case to show how I can now get notifications When somebody comments and mentions my name, I'm gonna go ahead and I'm using Excel. Here is my example I'll go to review and new comment And when I do that Get the focus code there we go When I do that I'm gonna get my side comment that allows me to start putting stuff in there in this case I'm doing a comment on the notes column or you know column q here And what I do is I put an at symbol in there and when I put an at symbol in there It basically gives you a drop-down where you can start typing in portions of the name It'll give you a list of the names that match in this case Just for the example purposes because my co-worker wasn't available today. I was doing that images for this I just went ahead and put my own name in there Put the comment and then I click the send icon, which is the little you know arrow that looks like a paper airplane And then at that point the comment is saved with the document for all prosperity there. This is great You know, it's gonna be out there forever, but the problem is a lot of times you may say hey, I Have a comment out here. I need to get your input But the person doesn't know it's there and if they haven't been part of the editing of this document They may never see it. Well now what happens is You end up getting an email that says hey, this was mentioned or you were mentioned in this particular site or file in this case and I can go directly to the comment by clicking on the green go to comment button This really helps you to be able to do collaborative editing better Because you don't have to ping the person say hey, I'm editing this. I need your input. Please go here Let me put that link in the chat. You can just mention mention them in the comment And then once you send that this is what they're gonna get So it's an easy way to flag them bring them into the conversation on the file or the document And you can get that collaborative effort going without a whole lot of side stuff to make it happen So this is a really cool feature Yeah, I haven't had a chance to check it out either just the comments themselves or Putting somebody's at name in there in order to get a notification sent to him You might want to get that a try because it's really gonna help you get that Collaborative effort going on. I'm gonna push out the poll now And I've got a couple two comments on this while the polls going here The first comment is that I This is an extension of a lot of the cross workload collaborative capabilities that you're seeing being able to push and share information across from teams into Sharepointer or you know into Yammer or you know from either of those into Outlook and share out in different locations, which is it's exciting to see that capability the one thing I would like to see though and You know something that I'm saying it out loud neither of us have any control over this Obviously, but I would love to be able to create a task or or have a list you know in my to-do of Of all comment requests or something where they they I get a notification other than just email There's got to be a way for the intelligent system It's on the graph to be picked up and surfaced through to do and or Planner yeah, it seems like you could do something like perhaps adding an at to do in there And it knows that hey, you're the person who put that in there Do I need to put something in on your task list or do I need to put something on the task list of the person who? I at mentioned in that comment or see your point That would you can say in your profile say hey any requests for any comments at mentions of me add to this At mention to do list that would be that would be really nice. I'd like that one Yeah, because then then I mean think about that how you use a lot of this you're in editing a document a spreadsheet and You might have multiple at mentions of things to go and do and it's Piling up in your outlook and it might just more efficient for those that prefer it to appear over in Into do well in all in all the my activity stuff that you can now do and you check You know my focus and things like that. I know a lot of times it will go through of your say Okay, give me some suggestions out there And they'll say hey we found these emails that look like you may have action that needs to be taken So they've got something really close, but you can't really drive it explicitly by what you type in Right what you're suggesting would be a lot nicer and you can actually count on something working that way on a regular basis And it were if you've not yet voted go and vote. I'm gonna close it out here and five second here And We'll wrap it up now Tom congrats 68% Wow. Wow. Yay. Thank you everyone. All right Free donuts Donuts feel free to Supersize on what there you go Huge freakin donut there Okay, so round two This is something that Occasionally when I do tips I put something out there and it's like This is really not much of anything and I put it out because I send it both internal and the next turn and This was one of those ones where I thought it was a throwaway tip and the feedback I was getting from some of my internal people like oh my god. I have waited years for this Like okay, this is why I put them out here So I don't forget about them and other people apparently learn from them too in this particular case It's creating multiple lines and it's in an Excel cell We've been doing a migration effort and we had a spreadsheet where we had some comments in a particular column And I was like gosh I can't remember how to get a second line in the cell for my comments because if I hit tab It goes down or goes over the next column and the inner key takes me to the next row How do I get that second line and stay in the same cell? Well, the way you do that is you click or you basically press alt enter and when you hit alt enter Voila, you get that second line. It's a hard-coded line return and That's really it to the tip. There's no other explanation to it. It's just like yeah, you can build out some multi-line text capabilities in an Excel cell without having to wait for the wrap to occur wherever you happen to have the The edge of the cell set this actually gives you control about what starts in each new line. So very simple And this is a great example of you know, look Excel has done this for the last 15 plus years. Oh, yeah kinds of tips that you know and people who just have no idea Like me. I love that. Well, and we've done this from time to time where we share some really old stuff It's not all just about the new the new stuff is exciting but it's it's good to go back and and Capture this. Yeah, this is something I've used for many many years and rely on well And a lot of times we talk about when we present this especially when we present live We'll say, you know, we don't expect every tip that we do to resonate with everybody But if there's two or three tips that you walk away with They can impact your work environment to a very significant degree because wow, I didn't know that This is one of those ones. I believe that if you've not known about this This can make a huge impact in how you work with Excel files and you interdata in cells So here it is have fun and see if it works excellent and You're able to see my round two Excellent. All right. So this is Come on forward. There we go I'm creating digital badges in microsoft teams I'm a big fan of This is the first of two apps that i'm going to talk about today I'm a huge fan of the The gamification For engagement and adoption tools and techniques So if you are in an organization that, you know, utilizes a lot of these kinds of tools This is really cool what they microsoft has announced So they had a slew of apps and things that they announced all at once and and some of the pieces that have been out there This one is actually built by this third party Vendor what's cool about this however is that you can use it within teams and just lives and breathes inside of teams And nothing more, but you actually have the ability To extend and take these badges that are you're rewarded you can make some of them You know bit more broadly available as people finish like for example if they've gone through If you have your internal training courses and they've completed those And then you can kind of have badges for each stage or who's completed the entire program For people that have hit their one year five year mark 10 year mark those kinds of things But you can also create something that's a little more special if you you go and create Like an internal advocacy program or champion program And people even having left the organization can still have badges That are portable they can have it on their LinkedIn profile. They could have it elsewhere So there's a lot that you can do into design a program and again have it just within teams or Have something that's extendable outside of the the microsoft teams world So it's just a really powerful tool and how it looks inside of Your teams environment again you have those recognition things that you can measure against You can create these in a way that allows anybody to distribute them You can have it manager or leadership team only that can do this level of recognition So you have a lot of options on how you want to go and build that But it's a great adoption tool If it's something that you're interested in and That's it. There's the link to read more on it and go get started So you can actually go and and take a look today and figure out if you own your environment how to get started So two things on that One is I tried to go out to youtube and get that very old repeatable video of the badgers comic badgers Just going badger badger badger badger I couldn't find it didn't make the second one is i'm sitting here going honey badger Don't care honey badger. Don't give up, you know that whole thing But yeah, this is cool. I I know that Uh, I'm probably not as big a fan as bad of badges as you are But I know that that actually gives people Some options to be able to do that and depending on You know how you're wired and how you like to work and how you like to recognize people That would be a really cool thing Yeah, there's some organizations that are just they're tailored that way. I like I've worked in Organizations that are very sales centric and they thrived on leaderboards and the badging and that kind of Recognition it was a it was a huge part of the culture And so for those organizations that are kind of leaderboard That kind of engagement, you know driven Having these kinds of things to be able to tailor it to your specific programs Is is pretty amazing. Of course, I worked for back when I worked for the phone company And we didn't have the digital versions of these things But each of the different divisions they had divisional awards and I I remember going to work there And it was like the third company that I worked for my young career And I just like it was very foreign to me. I'm like, what is all this fluff? What is the the purpose of this stuff? And you know for people that were you know for the phone company and your career and see like Shelves of the recognition for successful go-to-market Microsoft had that you know for if you were part of the The product team and went to market with a new product You get these little crystal statues and right I think they've done away with a lot of that You still get it for major milestones of employment there, but Anyway, just something that you can do digitally And one other thing I'll just bring up as a side note Hal and the chap mentioned that For the links, especially you tend to post links of for more information. You might want to go here We should probably Have those like sitting to the side on notepad or something and when we have a link like that go ahead and put it in the chat Yeah, so people can click on the chat to get there and check it out instead of having to download the slides to get there in the whole line yard So that's true. Good. Good point there. Yeah All right, so with poll tom you win again Congratulations more doughnuts. Yeah more doughnuts for tom All right, let's jump into round three We might hit the 45 minute mark today tom. I'm I'm impressed. You're you're being very concise here Yeah, I'm trying to I'm trying to just worry Although I I I have considered going back and doing a historical study it Who's taken more time since we do the time stamps on the links I am I am going to I'm going to say hands down that would be me that I've taken less time No, the the the problem why it's inaccurate is because of this kind of dialogue right now, you know at the end Exactly remember that one. Do that again? That would be Yeah, exactly For those of you who don't know that sound We presented live at last year's share point conference and we had 20 tips In 60 minutes, so we had like five minutes a tip or whatever it was It's like, okay, so every time we started a tip We'd start the clock and we had that particular Air horn button And if the person got to the end and they weren't done we got to hit the button and I think I hit the button More than well, I hit the button more legally Than you did I would start talking he'd hit the button right away and throw me up. Yeah, that was well But do you have a diagnosis you're loose on the rules if I didn't like something that you said because it was a good tip Or something, you know loose in the rules We didn't even have a time competition going until I got there and you said oh by the way We're going to be grading this one Tom you got to be ready to go You got to be ready to fire off of you know, all right. Just saying Okay round three go go go go go go go go Really cool announcement around this is back in january Around the custom results pages for microsoft search So it's a share point tip It's really awesome if you this has been a request for a long time It's for share point online specifically, but you can go in and customize the results and share that out there as a As a list and it's it's cool because you can share it as a tab within teams as well So if you want if you know that there's a lot of content that's being that's happening around Certain project or you know or hashtag or some kind of searchable term You know a lot of people are going to look looking for But you want to table the results make sure that Certain information is available in the in the the search card the result card around that So you go and create that custom search experience and then Build that in as a search result that you can have as a link or as a tab And so to go in and create that to configure that it's really as simple as going in Browsing to the site where you want to create that under site collection settings and search settings Uh and send queries to a custom results page Provide the url and then modify that view. So it's just another Of the I'm doing air quotes here experiences that you can create for your users to get them a very tailored experience For common search results. There's a great Vesa does a great video That walks through this process this came through the community pmp the patterns and practices Organization, so I think this was a community initiated versus a microsoft initiated Development and so the the components in the article or you could go check stuff out via You know github and elsewhere Read more about it. But this is something that Is very exciting that you should be if you're using SharePoint online be able to go and do today nothing Uh Not a lot to set up on the back end to to enable this That's cool. We'll we'll probably be looking at this one more internally Because I know we've wanted to do some additional stuff with search and I know they've been You know on the roadmap for different enhancements to search, but we didn't seem to see them Uh just recently. I think we are now seeing the new enhanced search So I think we may start playing with this one a little bit. That's always the difficulty That's a great point is uh, you know while this was announced in january and started rolling out Um do go in and verify that you know your tenant is it's supported and available That's why I I've had this request. It'll never be met, but the microsoft I've I've provided this I said I would love when we hear about features I'd almost like to see from the roadmap site to To somehow get a personalized view of the roadmap based on what's available in my tenant That would be cool little color indicator or something to to to know that you know, hey I can get excited about this because it's actually available, but yeah, that that'll never happen Yeah, and especially since like in our case. We're on the semi-annual thing So I've got a huge list of of things out in my task list Of hey, I want to I want to you know blog on this and this and this and this because it was supposed to be rolled out the end of February Yeah, but not us because we have a few more months to wait. So let's so I have even for the cool features that for these uh monthly webinars, so I have my v.next uh version of my power point and it has um A section where I put dates of when things were announced for me to go check on to see if it's available yet Because they'll say hey available this summer. They like yes summer rolls around what actually happened with it So I don't lose sight of features that get announced Months before they're available and then I forget about them Yeah, what I end up doing is I have um reminders for every monday wednesday and friday To go out look at message center. Ah, yeah, and so any of the message center features that I haven't read yet because they're all bold Uh, I'll go ahead and call that up and if it's something that I think I want to be able to do some You know tip writing on I'll go ahead and there's an option to share this with an email address I'll put my own email address in there Let it come into my mailbox And then what I'll do at that point is I'll usually pull it down into the task list It'll pop up and it'll say this should be out by mid July And so I'll like pick july 15th or july 30th is a due date And that way it's going to pop up in my task list as something that Should be out there rarely doesn't ever meet that date But I can at least go out and check and say oh, yeah, that's right that feature was coming out Do we have it in our tenant yet? So that's a good way that I use to remind myself of what's going on And I should plug put in a plug to for tom for your other day job the other other day job that of the uh The updates that you do with jennifer Um, yes And so where you're going through a lot of these announcements that are coming out I'm sure you guys talk about that too. Like what's available today versus future, but the things that are announced Yeah, that's our office 365 pulse, which is now microsoft 365 pulse roadmap webcast that jennifer mason adam, uh oaks uh now tamer brettemis and myself do on a weekly basis And jennifer goes out and pulls data and then does some magic incantations to Get a spreadsheet. This is okay. These are all the things that are in development These are all the things that are rolling out These are all the things that are in production, which means you should have them And then here are the things that have been cancelled off the roadmap And we do that on a weekly basis and it gets posted out to youtube and uh, that is a really good way to help me also See hey, these things are coming up and I usually learn about it there Before it actually comes down and hits message center, but at least I'm aware of what it is I know that it's coming The roadmap doesn't tell you when it's coming necessarily. I'll go. Oh q2 2020. I'm like, well, that's a wide range And it may not hit until q4 or it may say hey, this is going to be ready in q3 2020 and it hits your tenant today, you know, so It's not necessarily great for timing, but it helps in terms of knowing what's coming. So We have fun with that one If this tip really caught me off guard because I hadn't seen in the roadmap. I hadn't seen it In I think I first saw it in message center. It was like It's not like, oh, this is coming. It's like, hey, look what's out here now. I'm like, whoa, okay Uh in microsoft stream, you can now do short screen capture videos from within stream Meaning you don't have to use a tool like snagit or something like that Uh, I think this is like really really cool because it just eliminates the need for you to have to work with two or three different types of Software to get to where you want to have a short little training video on. Hey, here's how you do x y z So in order to make this happen you go out to microsoft stream And to start the screen capture session, you should see a new option up at the top Well, you'll see the option at the top that's always been there create But down at the bottom you should have one that says record screen So what you do is you go ahead and select that Gives you the yellow bar of, you know, yeah, privacy blah blah blah, you know, you know, you have privacy copyright All those good things don't do anything you shouldn't do And then what you do is you click the Record button, which is the one with the little red dot in it Once you do that it gives you the option much like Christian and I have here in our zoom webcast To say do you want to share your entire screen? Do you want to just share a particular application that you have open? Or do you just want to share a particular tab that you have open in microsoft edge? So you go ahead and select one of those whatever ends up working for you and when you click on share It starts the screen recording at that point now you can pause if you need to Obviously, it's going to catch your voice as you're talking this through So if you kind of have an idea of where you want to go or you've written up your script on the side Again, you've got 15 minutes to do this and it's going to be captured directly within stream, which is awesome Once you're done with everything you go ahead and click next, which is the equivalent of saying finished And it comes up and says do you want to record again? You know, maybe it was one of those ones where up outtake. We're not keeping that one Let's start over again Or if you like everything you're good with it You can go ahead and click upload to stream and when you do that It launches the side panel that gives you a chance to type in the name of the screen recording Any description what the video language is going to be And then you can either say hey, I want to give this to everybody in the company or You can then go in You can give it to everybody in the company or once you actually create this video You can go into stream and expand out your regular panels Which say what group do I want it to go into what channel do I want to go into stuff like that so This to me is an awesome improvement in stream because Again, there's a lot of times and maybe it's not even a training video. Maybe it's like Hey, one of my customers is having a problem with something and it would be really helpful If I could just do a quick one minute screen share of hey, you do this you do this you do this And then put it out there and let them be able to look at it And that can then be leveraged for other people. They've got the same question So if you are at all in a role where you need to be able to share information with people Based on you know, here's what I do to make this happen This is an awesome awesome update in stream So tom, I'm gonna I'm gonna launch the poll on this I got a couple questions one Are you aware if there is there a little bit of a of a buffer Around the audio for each of the segments because I could see if you just start, you know hit play start recording it it might Have some, you know very sharp abrupt Cutovers between each of the clips with your your audio It's when yeah when I was testing I didn't find that Okay, it seemed to be pretty much Real time of what you're seeing and what I'm saying or synced up and they don't end up You know cutting in and out or anything like that I was I was impressed with the quality of what you ended up getting in that. Okay. That's great Yeah, the other thing I was just going to say that it is about a month ago I reached out to somebody I worked with a few years back because we were using some it wasn't free But it was a super inexpensive A tool to do exactly this it was we used to create these very quick and dirty You know like demo type things were just screen captures and with audio over the top of it And we use this other third-party tool And couldn't remember what it was or find what it what it was and then here's this capability that that came out when it was announced And I'm like that's Essentially what I was looking for so well and again what got me about this is to me You know, you see all the team updates. Oh, yeah, we're gonna get nine by night, you know, three by three We're gonna get the Brady Bunch view and To me this would have been like right up there with oh This should have had a lot of lead time and a lot of notice and it just kind of went poof here. I am so Never can tell Well, the tom you you won that round and so you've won the event Congratulations. Okay. Now we're gonna rub it in All right So Let's go ahead and go to my round four start This is something that uh, sandra mahand actually brought to my attention A couple weeks ago Because she's starting to use outlook on the web more than the actual outlook client And one of the things that she found was that when you're calling up an email that's gotten attachment Outlook on the web does some really cool things and how it's going to display the attachment In addition to also displaying the email And in many cases you may think hey, you know, here's an email All it is is like carrier for the attachment because I'm not sharing like I really should. I'm emailing attachments around but There's other times when there's a lot of information in the email that pertains to the attachment And then you're like opening the attachment And if you don't have two screens going back and forth between Attachment go back to the email to read what's going on go back to the attachment back and forth What happens in outlook on the web? Is if you open that email It can open in the preview pane over here on the right hand side But then when you open the attachment what it will do Is it will actually show you in a view only mode because it's using the browser there What actually the attachment looks like on the left side while keeping the email open on the right side? Again, if you have it's like a really important spreadsheet tom It is really important. Let me tell you. Yeah, the the bees were really upset with this a spreadsheet. That's all I can say One-sided. I yeah Yes Important say it's a it's a subjective thing. What can I say? made sense at the time But yeah, this is really cool. And if you are looking at this and you go, you know, I really don't see or need to see the email I want to have more room to actually display the file You see up in the upper right hand corner. You've got an option for hiding the email So that then expands out and lets the Spreadsheet take up the entire screen and it changes that link to say show email So you can go back and forth toggle back and forth to get there. So There are just some really cool things that they're doing an outlook on the web that makes it Even more of a situation of saying gosh Do I really want to continue to use the client because there's some features that are showing up on the web that may never make it to the client But they're features that really can change the way that you work with your email and get some really cool things I will mention that there will probably be more email tips along this line that are coming up Um, especially if you have like an e5 License there's some really cool stuff that comes up, but we'll deal with that in the later episode Yeah, it's uh, the other important thing too is just of Microsoft is has figured out the importance of in-context collaboration And so being able to rather than having as you said toggle between different applications that opened up to view Do that and realize that that those are the ways that you kill productivity Um, and uh, so yeah, let's say that's a really cool tool. Yeah, let me Sure So here's one. This is a another in-context suggestion Uh or tip creating tabs in team chats And so I don't know if you knew you could do this. I was not aware of this So we're all familiar with you go in and you create a team you have the channels Across the channels you have all the tabs over on the right side You add a new tab you click on the plus mark you can add various apps and services or websites or PowerPoint pages or share point Your search results pages whatever you want there But the this is an important thing is that second paragraph there tabs that are in channels They can be seen by everybody who has access to that that channel. So if you're If it's a public channel then everybody who has access to the team can see All the data in those tabs unless of course It's a view of like a share point site with restricted permissions, of course Where you have to have the elevator permissions to be able to get into that site But there but tabs in chats can only be seen by members of the of the of the chat It's interesting. I there's a conversation. I'm sure it has been repeated in other organizations. We're having this about There was a question that came up in another conversation around Do I go in and create a private channel? Should I create a a reduced permissions? Share point list and only give access to those people if I I've got You know 200 people that are a member of this team in my organization But I I really only want to share this with five people. What's the best way to go and do that? Well, one way that you can control that have that more granular control Is create a chat for those five people or in my example here actually if I Click the next link here Um, so if I go into that chat So here it's just Greg and I having a conversation. We're talking about some of the community activities and things that are going on Greg is the president of the dynamics user group formally. He was the president of the share point user group here in utah and Apparently being president of two user groups was too much for him He just uh, you know just had to reduce his his effort there No, uh, so it's just as simple as going selecting the plus mark there um, so in this example So it opens up that that standard Experience that we're used to you can find that app in this case. I just want to share a website I insert that blog post that I want to collaborate with them on and now He and I can collaborate on these different types sites or or these other this other information I can have that Uh, that that secure maybe just Greg and I have access to a share point list That you know, I've reduced the permission so just he and I can have a personnel discussion whatever that is You can have that added granular control and security And just have these tabs enabled and only Greg and I can see and discuss what is shared via these tabs So that was something that I mean, I just I I read about this like three four weeks ago I didn't realize That you could go and do that separately. I just never noticed it I just assumed that the tabs that I was seeing in the chat was the same that was in the channel, but no They are different at this My my my little mind here is seeing her going Exploded because like today My co-worker She was like, okay, so I'm really going to try to use the team chat that we have open More than the skype chat for I am so that's fine The fact that we can also start putting some tabs on there for the things that her and I collaborate on Is a little mind-blowing Plus, I really like this as an option That isn't private channels in a team Because the permissions on that thing still scare me to death You know and the fact that oh, I can create one and you won't know it even though I'm the owner of the like That was my thought exactly too is that it's uh Well when they announced the private channels I was against that for because if you have experience with Managing permissions and share point in the historical view even though things have changed a bit. It still made me nervous Uh and while I've relaxed a little bit on that But for a lot of the things that you need to do when you're fretting about do I go create a whole Channel and maybe there's a provisioning process even for You know certainly creating a new team, but even channels within that team Um and maybe that's locked down But you as an individual I mean you're not locked down In what you can do in those one-on-one chats and what you might want to share And so it's just it just gives you that control And didn't they just recently increased the number of people you can have in a chat to like 250? Yes Yeah, so I mean you can have a pseudo team now That is nothing more than a chat and you're going to have a whole lot of the functionality With not a lot of the overhead anymore And I think one of the concerns too is that you know the the idea of creating a team or a channel It's a much more Permanent feeling activity right sometimes you like look I just want to have this conversation And we just need these 10 people these 30 people as part of this Project team. I don't we don't need to hold channel and you go bog down the system This is just much more focused Exactly chat is the great way of doing that and then you still have all the abilities to use bots and everything else And on all the other tabs and services. So yeah, this is really cool. I like this one I'm going to be talking to my co-workers soon as I get off this On this particular one definitely go play with that Well end the poll so I took that round 83 so as well you should have And let's get into the final round Round five So here's the other app that I mentioned again I'm I'm big on the adoption engagement capabilities But it's just another tool Again, if your corporate culture is such where this is a fit, it's not for everybody But is the incentives app? And so this is again You know in in a sales type organization this makes great sense where different types of deals where Sales that were done over a certain dollar amount or Certain number of a certain if you've got multiple products that have been sold where you could give points for those things I've seen organizations that have used incentives around You know giving campaign type activities hours worked Dollars raised things like that where you can recognize people internally For those activities for you know completion of training hours for you know Support calls Received or resolved. I mean different things like that depending on your organization operations and sales organizations It's probably more common But it's a this is just another tool. It's a power apps template That can track all of those measurements so that the management team the leadership team can then go and and these can be things that are You know recognition that are given by peers But to still go back. It's just it's a great measurement of looking at The success of a project team or of individuals within an organization that are Recognized by the peers. It should never be the only measurement, of course But it's an additional measurement by which you can look and see well Are these people are on people on my team like I've historically I've run project management business analyst teams And I always like to see like our is the general populace The the broader organization Are they getting value seeing value out of the community-wide activities that my My direct employees Were receiving so to be able to see this kind of information and get this this feedback is You know just a really cool tool Yeah, this is cool So there's uh if it goes forward. Yeah, there's the animation here that you can see out on the the link Which is on the latin the next page, but So you can establish what those activities are set up the points Um what the the path is to complete those to receive all of those Um, you can set your time limits on each of those different activities to again You have that a lot of granular control over how people can go and earn those things And then there's the app version of this you can track it within teams You know online or in the desktop application and kind of keep track of the progress So this is something especially To look at you create rewards like hey, who can You know sell the most of this item in the next 30 days and we'll win You know Whatever it is, you know a cash prize or some other just recognition Um, so or hey Use this in combination with the badges if that's important More badges anyway, it's a There are a lot of people that would go in and and build something like this and track it manually now you have something That's automated that can go and capture these kinds of programs these incentives and and allow others to Take advantage of that within the organization and report back Very cool something we Might definitely want to look at because I know that we've got kind of a record rewards and recognition program right now that we You know rolled our own and it was like Sharepoint in the story of the mutant frog when I dressed in a frog outfit to present What the typical spreadsheet that everybody has exactly exactly there's something to say about making it visible It's again. It's the leaderboard kind of thing and some organizations some cultures. They don't like that They say we don't want that kind of competition I'm of the belief that some degree of competition is healthy Yep, I would go with you on that one So this is something that I had heard that was coming for quite some time And it finally showed up and this is awesome In the fact that they now have stock photos for Sharepoint online pages. Yay And our point and word true true. I'm glad to see that it came over here. It was over in the office side Not too long ago. So it's also more recently Yeah, so basically what this means is that instead of having people go out to You know images online and searching and pulling in things that may be You know copyright protected and you put your legal liability Or you've got people coming to you going do we have a library of stock photos that we can use you're like, uh, I don't know Well bob purchased them. How come sally can't use them? Um now when you're doing and in this particular example, I'm using SharePoint pages When you're doing an image web part, you have the option now to Select stock images that Microsoft has provided as part of that. So in this particular case, I've got a page And I'm going to go ahead and add a web part and it'll be the image web part So now in the list of things you can search from like one drive or another side or you upload it You know the image to do stock or the option to do stock images And what you can do is it'll give you like some images just to look at when you first go out there They also have the ability to click on some basic General concepts like computer celebration blight whatever Or you can actually do search so I could type in Cat or you know excel or you know people working together type thing and get Images that would fit that particular Scenario but in this particular case what I'm going to do Is I'm just going to go ahead and pick the cat video here that we have in the second row because He looks ferocious there and then when I click insert at the bottom of the screen It slams that image right into the image web part and while it looks really large here I can also use the uh image toolbar, which was something I covered in a recent tip One or two months ago. I think where I can either crop the photo from within here I can justify it left or right. I can move the focus left or right So I can make this look a lot smaller For what the page is I don't have to go with this huge photo that completely blows my page proportions out But again, I don't have to go try to find them somewhere. I don't have to Then download them to my computer turn around and upload them back up Stand the chance of putting it in some presentation that goes public But there was Some sort of a copyright thing that you weren't aware of and then your company gets sued and you get fired and life's not wonderful This takes all that out of the mix So if you're using a lot of Or if you're creating a lot of pages and you want to be able to use photos And you want something that looks real professional Definitely check out the stock photos because it's free. It's available It's really a no-brainer and you're probably going to get much better options Just I'll say right out of the box Then you would have you had to go try to figure it out yourself and figure out where to get those So I think this is really cool. A lot of people in our company was very happy about this one Hey, Tom, can do you know, can you modify that list of the search of the different options? So where you could pull from and I don't know that stock photos, of course the number one Can you modify that and put other links like up? What is it unsplash on there as another resource? Not that I'm aware of I mean it's your point. I guess you could break something somewhere to get in there But I don't know if it was an option that you came across No, I didn't but I would highly suggest going to use your voice to sharepoint.com and Throw that out there to folks that are fans of this This tip is add unsplash which are free images. So You know the community driven and so just a lot of Folks out there. They just ask for attribution of anything that's used publicly But for internal usage, I mean there's nothing that you need to do with some beautiful high deaf Images on that site. Yeah, I'm sure after about six months of the stock photo thing you're going to go Oh, another page using that cat photo Of the group photo that the sharepoint, you know is known for yes, I'm going to wrap up the poll here So tom you got that one. So tom Congrats on that. Let me grab the share back from you and We'll wrap things up is here we're at the end so the overall winner Tomas tom If you hopefully you can join us our next one, we're going to be back on for the june jam How we never use jam Well, we were trying to go with conflict related terms for the longest time. Yeah, but I could like jam this down your throat type Whoa, that's what I was thinking. Wow Aggressive it could be violent. It could be, you know, wow, you went there We were all thinking it come on Now but you could go and register now and you see that. Hey, look at the url the m365 jam I like that. Actually, it's been strange. So, of course, uh, the we'll make the slides available. I'll have this tonight or tomorrow I should have the recording out on the tube of use and I'll have the blog post up And of course you can go and if you go and visit my blog at the top in the navigation There is the productivity tips That is the catalog of every one of the sessions that tom and I've done over the last three three and a half years However long it's been and so you can get all the recordings And then something that I do with each blog post if you've not visited the site Is I do time stamps for each one of those so you can get the slideshare slides and download those You can jump to a specific tip within the video. So you don't have to watch the entire hour again You could jump right to the spot I think I already ran this week. I will say christian does a lot of work on this and It really shows. I mean, it's a great resource I wouldn't have said that if we were still voting because that might have pushed people We're done. Yeah, I'll go ahead and give you the kudos on that one this little clip of the recording at the beginning of next month Dang, I haven't popped that one through Recap of what happened Once again, I'll just put all the negative comments that you say, you know on there So this is like the uh the shows where they're previously on lucifer You get that 30 second snippet of everything that's happened in the previous episodes. I like that What's funny though is tom is that when you and I have done that when we've not checked the arrogance It's never worked out like it's gone the opposite each time So try to humility is good. Yeah humility is good. So long as you win Again, that'll be in the clips for next week everyone that it will be All right. Well, thanks everybody. Thanks again. Thanks all and uh and again everything will be online somewhere sometime Sounds great. Bye everyone. Bye You