 Older person born. Are you present? Yes, I am. All right borns here Donahue Feldy Acley Phillips Decker Sorenson present Svalio Wolf Mitchell here. All right. Everyone is present. Would you please stand for the Pledge of Allegiance? Pledge of Allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God Indivisible Sorry for that technical difficulty folks We'll jump right into items for discussion 2.1 resolution number 3420-21 Older person Sorenson and Wolf adopting the addition of the 2021 action items and critical measures for the city of Sheboygan 2017 to 2021 strategic plan. I'll turn it over to city administrator Daryl Hofflin number 19th 2016 I've of those faces that are currently serving as elected officials on the council Three still remain active as elected officials This this plan was developed using a SWAT analysis as early as February 2015 by the management team The council reviewed a mission vision and core values in April of that same year a Community survey was first held June and July of 2016 as a foundation and ultimately a strategic a strategic plan workshop occurred in August of 2016 Your staff has put together a fairly comprehensive set of goals For citizen engagement as part of the five-year update to this plan. So it will be a 2022 to 2020 Is it seven seven? 2026 So you will begin working on that in the next few months Included in your packet attached to the resolution Again, are those six focus areas that are part of the current strategic plan? I've listed the specific action items Again, this is the fifth year of the plan in the past you've approved two-year increments So 2017 to 2018 and then you updated it 2019 and 2020 which we're currently working on those action items as well as critical critical measures So what's before you is that last and fifth year for action items and critical measures To assist you in reviewing whether they're part of an ongoing and previously approved action items or critical measures I've provided you with a column Identifying ongoing and for those items that are new for the first time in 2021 I've identified it as a new item in some cases the items are slightly changed as far as measurement As an example on the first page quality of life a new item is a meeting the goal of 8,000 hours of firefighter training again a New way of formally keeping track of those training hours As I mentioned there are six different focus areas in addition to quality of life Infrastructure public facilities is number two economic development number three neighborhood revitalization for governing a fiscal management five and finally the last focus area is communication These were developed by your management team Utilizing again a lot of the existing action items critical measures But also incorporating the 2020 community survey You are approved 2021 to 2026 capital improvement program items And so these items are presented to you for for further discussion review and ultimately the request is that you Support approval and forward these on to the Common Council for their consideration and final action Are there any questions for Darrell? Is this open up double on Do you have anything else on Jim in the background? Oh, okay, well Jim is gone We'll give it a second from the pop back on In the meantime while Jim is waiting to come back. Is there any other elders that are wishing to speak? I have any questions for Joe regarding the plan Mike. Where you sitting at? Okay? Thank you all the person sorenson This last Saturday we had a very good meeting meeting with some of the protesters for the Black Lives Matter group And one of the things that I promised to try to do is develop a platform within our strategic plan to address diversity in our community and And try to work towards goals and action plans that would accomplish those goals So I'm hoping that the council Would include something on diversity either and one of the current units are to develop a whole separate section on diversity and And then we can fill those in as we develop a plan and work with these individuals in our community Does anyone have any follow-up questions regarding the statement the mayor just made? Ryan, Barb told me. Barb go for it. I Don't know if this is usual or not, but Anything that that's a new item on here Is there any time that we see what the cost or if there is a cost any of those would be Daryl, do you want to take a swing at that one? That's a that's a great question. That's something we've never quantified in the past so it's a Again, it's an important question for consideration Most of the items on here that are capital in nature You have it as an older person Reviewed in your respective committees and ultimately as a council member You've approved and identified as part of that approval a revenue source to fund those items I'm just going down the list briefly I Don't see any item here that I in that I Can amat that I project will cause additional cost Over and above what's been included in the five-year capital improvement plan I know I earlier mentioned as an example the additional training hours Or of 8,000 for firefighters and 2,100 for EMS training Chief I'll ask you Are those hours consistent with our current level of funding in your budgets? Or will additional Monies need to be allocated in order to accomplish these critical measure goals Typically, they're all accounted for in our annual salary and account budget however like tonight we we did have a nighttime training with some off-duty because it was specialized training so that would be above and beyond but It all dependent. It's all dependent on how many members actually participate So this was one of those confined space kind of drills We have dive drills that may cost overtime even though they it does count towards the training hours themselves Those are those rare occasions that we do have to because they're off-duty have to pay overtime for that Dad you have a follow-up on that or do you have a separate separate question? Is it on this or is it a separate question? In this exact area, okay go for a time Thank you chair Darrell I guess you know Since since older Felde brought up a really good point and it probably would be good for for the future To to allow for us to understand what the cost is for these different line items and in our strategic plan Whether it's ongoing maybe it's accumulative or what we anticipate the budget to be but if I look at number 24 South South Lakeshore interceptor sewer rehabilitation project. I believe that that one actually May be a little bit on the higher side of the budget if you could kind of bring review with that For those of you that we're able to attend the meetings of the capital improvement Commission At the first meeting of the two meetings As part of their review of the updated five-year cap improvement Director of Public Works David Bevel did identify That the numbers that were presented to his respective committee the Public Works Committee During that top during the time between that Public Works Committee in the first meeting the cap improvement Commission He had received and updated from our consultants associated with this project originally this interceptor relining project which Which provides for the sanitary sewer flow for almost half of the community Which is at the bottom of the bluff Basically from King Park all the way to the wastewater treatment plant had gone from eight million little over eight million dollars to a little over 13 million This is a user fee Funded project however as residents in our community or even if you provide if you receive service from the city and you're in a neighboring township or Incorporated community, which is the town of Sheboygan town of Wilson Village of Kohler village our city of Sheboygan Falls as an example as examples Those costs will be shared across all users But yes, the cap improvement commission did receive that higher number and ultimately recommended Inclusion of that project with no delay. It's planned for 2021 And the new as a common council ultimately did approve that project with a higher dollar amount Does that answer your question? Other Wolf yes, Darrell. I just wanted to bring it up as one of the larger changes within the list Thank you My my recollection is over the next five the five-year cap improvement plan for non water utility projects It is the number one Project as far as cost Thanks, Tom. I Just kind of want to go back to to Mayor Mike's comment to disregarding diversity in the strategic plan I think with a lot that's been going on across our nation in the world just on the discussion of Black Lives Matter and Just about racial equality Ryan. Could you speak up? Sorry? I'm not speaking at the mic I think having diversity included in the strategic plan Is vital? I do think an appropriate it should have its own line item I do think that this I mean, I don't know at all the The strategic plan point should be under that that item off the top of my head right now But I would ask city staff to kind of explore what new and creative options that we can do looking at what other cities are Looking at different hiring practices engagement techniques Just a few different things off the top of my head about how we can incorporate diversity to strategic plan I Know that you know should boy gun our community is changing I think it's important that we bring those voices To the table if I could respond. Yeah, Darrell Many of you did participate As Alders along with the management team on an initial survey Asking you to identify if the current focus areas sufficiently meet Your hopes and dreams for the next five years as part of a strategic plan as part of that process You were also asked if there were any items critical items that were not part of the current strategic plan Instead of will you several of you did mention? This topic that you mentioned Alder Sorenson, so I know that staff as they Begin the process of gearing up for that 2022 through 2026 that that will be most likely a separate and separately identified with his own Action items and and its own critical measures. I guess the question before you tonight is whether as part of the strategic plan itself Whether you want the 2021 Action items and critical measures to already include Specific items associated with it Chad. Did you have something on this topic? I was going to say the same thing in that Darrell said Ryan Mary Lynn Ryan Mary Lynn Whether or not it's part of the strategic plan I've been working with a group for a number of months on these issues And I think the one lesson that we are beginning to learn in these very tumultuous times is that we as people of white color Are probably not in the best position to be making the plans making the decisions. I Think it's very important that we listen very very very carefully To communities of color that are speaking up and And working within that contact Nothing will in my opinion Cycle or in some fashion interfere with the power of Bringing equality and justice into the city then we as As city elders and staff coming up with the strategic plan So I'm looking forward to hearing from communities of color to see what they Will bring to us and it may be a strategic plan It may just be a box to check off I think it's going to be more complex and will require so much work from all of us Both intellectual and emotional just to get our arms around Life in this community and and and life Across the world frankly for people of color. So I just wanted to put that in I don't Don't think tonight we need to vote. Oh, yeah, we're gonna do diversity. We're gonna do Inclusion we're gonna do equity. I think it is an organic process that we need to very carefully and respectfully listen to And and see where it leads it Thank you older person Don Hume Any follow-up or any other questions for Darrell? Ryan Alderman born and back. All right, Jim. Good to have you back go for it First of all, I want to follow up on what Mary Lynn said. I would encourage I would encourage those communities To forward their names to Mayor van der steen for appointments to our boards and commissions in the city I would also encourage people from those communities to get involved and run for Alder person Next year. We'll have five five seats. That's a good way Good way for those people to get to get involved in city But definitely forward their names to the mayor to get on some of our boards and commissions I think that would be a wonderful step now as far as the recommendations for For for 2021. I noticed number 85 was to execute a succession plan for the police department And my I had a question and I talked to the fire chief this morning about developing a succession plan for the fire department and The chief informed me that he's already doing that and is going to be working with our HR director and I also talked to the president of the fire and police commission this morning Bob LaTrie And Bob is also very interested in that and and I guess that's part of the fire and commission Some something that the fire and police commission has on their agenda also So I'm wondering if nothing else but a placeholder to add in there to work on for to continue to work On for 2021 so that it has visibility would be to Executed succession plan for the fire department. Maybe the chief could comment on that, please Alder born. Thank you. Yeah, we are definitely working towards that it it was Somewhat in play prior to my arrival and working with the assistant chiefs and HR director We're continuing to move forward in a more detailed and planned away. So certainly we could put it on the Strategic plan Ryan would we have to make a motion to get that on to get that on as another item for 2021? Or can staff handle that or would you need a motion? I'm confident staff can handle that That additional item. Yes, we will add and fire to that Already recommended Action item for 2021. Awesome. Thanks, Darrell Thank you Other questions regarding the strategic plan questions for Darrell or other city staff any other questions Go on last. All right. Sounds good. Thanks Darrell. Thank you I guess We'll make a motion to refer this Back to the city council with recommendations Second boring. I need a motion first and then a second There's been a motion and then a second by Jim any further discussion on this Seeing none all those in favor of accepting this and referring it back to the city council, please state aye Anyone opposed? Aye chair votes aye All right seeing that we've exhausted the agenda. Is there such motion to adjourn? There's been a motion and second by all the person Savalio and Wolf all those in favor of adjourning, please state aye Anyone opposed cheer votes aye we are adjourned at quarter after seven. Thank you everybody