 We are now starting our meeting for Wednesday, June 26 and I'm asking for any public comments. Okay. Don't see anybody. No. We will now go into closed session to discuss 2.1 Certificate of Public Employee Employment, Government Code Section 54957, Classified Public Employee Employment, Appointment Employment, 54957, 2.3 Negotiations Update, 2.4 Public Employee Dispensal Release, 2.5 Final Settlement Agreement and Release for one special education student. Okay. Hello. We are starting our meeting this Wednesday, June 27. One Nation, Under God, Indivisible, with Liberty and Justice for All. I'm very sorry. I made a mistake. Okay. Thank you so much. Okay. I'm going to have first Superintendent Dr. Rodriguez give her comments. Yeah. So, thank you. So, we're proud of the work that we've been doing around building foundational literacy for our students. So, we sent this out just a few days ago. We began our SIPs pilot in 2017 with just three schools. And this past year, we increased our impact to nine schools affecting 2,467 students and 102 teachers. And next year, we'll add the last seven schools so that all 16 schools have the SIPs program. So, estamos muy orgullosos de trabajo que hemos estado haciendo para promover la lectura fundamental de nuestros estudiantes. So, comenzamos el piloto de SIPs en 2017 con solo tres escuelas y este año pasado, estamos impactando a nueve escuelas. Este es beneficio para 2,477 estudiantes y 102 maestras. El próximo año, vamos a agregar las últimas siete escuelas para que todas las 16 escuelas tienen un programa de SIPs. So, if you look in the middle of the graph, what you'll see is our incredible growth on the first grade students. So, they went from reading independently. So, that's something that's very important. Reading independently from 47, 48% to 89%. And we saw the significant growth as they moved to second grade as well. So, nuestros estudiantes que pueden ver en el medio de la página de primer grado están haciendo un crecimiento increíble. Puede ver que el número de estudiantes de primer grado que leen de forma independiente está mejorando, empezando con 48% y llegó a 89%. Y también vemos ese crecimiento significante en segundo grado también. So, at the bottom of the slide, you will see the second grade success. So, if you look at the far left, you see Amesti. Amesti has been in the program two years, and you will see that they started out at the 34th percentile, then the first year of SIPs. They went to the 57th percentile and now the 67th percentile. And then you look at three of our brand new schools, and you see their past two years and then their first year of SIPs. And you'll see the great growth that has happened with their second grade students. So, ahí puede ver el éxito que están haciendo el segundo grado ahí al final de la gráfica. Puede ver la escuela de Amesti que han tenido el programa por dos años, que empezó con 44 y llegó el primer año del programa a 57, segundo año a 67, y después puede ver las tres escuelas que son, es que están en su primer año de este programa y el progreso que han hecho. And so we're just really proud of the work that we're doing. We'll continue to speak to our success with SBAC scores once we can publicly speak to them. So, estamos muy orgullosos de el progreso que estamos haciendo. Vamos a hablar de los resultados de SBAC cuando ya es posible. So, thank you very much. Thank you. I just want to say really quickly, if you want to speak on an item, get one of those little, the probably yellow little cards, and yes, and give them to Eva. Si quieren hablar en un lugar en la agenda hay que agarrar las tarjetitas y darlos a Eva para hablar. Okay, now for board comments. We can start at the end again with Jennifer. Good evening everyone. It's been a busy month of June. I have met with the Intergovernmental Committee with our city and we're discussing the safety of our children. We know that there's a lot of crosswalks that need work and it's in work. It's in work. They are listening and they're getting that done. We are talking about utilizing the police department more to help us with certain issues. Dr. Rodriguez has reached out. I know Joe's reached out also to the chief of police and we're getting some things in place and hopefully they'll be helping us with the situation with Navigator come August. So, traffic will be moving smoothly, hopefully. Okay. Went to a meeting with our assemblyman, Robert Rivas, Jennifer home and Danny Dodge. We talked about the importance of Selva funding and asked him to help us basically and get some more education funding coming our way and put it in everybody's ear that the districts need money in order to take care of their children properly. Thank you. I think trustee shocker really summed up those two meetings nicely. I just want to add for traffic safety around schools. One of the things that we discussed in the Intergovernmental Committee meeting was that there are avenues. If you have an ongoing concern that you can within the city of Watsonville, you can call the traffic reporting line for Watsonville PD. But outside of the city of Watsonville, you can contact the Aptos branch of the CHP and I spoke with them and they were very there. Yep, call us. Let us know of any ongoing issues. Nothing to report. Welcome to the meeting, everybody. Um, recently attended board meeting of Pajaro Valley Prevention Services and we'll have a nice report, I think tonight on their activity. I'm very impressed with the building that they're constructing on East Lake. I'm very proud to be associated with the organization and proud of the work that they're doing to help our community. Um, and then just on the political front, we're all missing the debates tonight, so I hope everybody's taping them. But just a word about how sad and disgusted I am with what's going on at the border with the children that have been separated and were housed and I'm just wondering if maybe we could reach out some way and find out if there's any need for foster homes for these kids in our county because tiny children should not be separated from loving adults and um, and I don't know where HHS is housing these kids, but there's just apparently not enough places for them. So I am curious if if our community can help out with any of those kids who need love. Thank you. Good evening, everybody. Glad that to see everybody's here. Um, couple things. I'd like to say thank you, Michelle and Joe, whoever got Yee Hall, um, re, redid the asphalt. Um, I've been reaching out to the city about trying to put a flashing light on Brennan in California because everybody knows Carolina Park is busy all year around. Some more programs, food programs, uh, just a lot of things. I went to the Watsable City Council meeting last night with Michelle and Joe where we talked about how we wanted the city council to approve the permit so we could construct the auditorium at PV and they went through that. So hopefully we can get that started. Um, also attended a Robert Revis event with other trustees where they talked about the SELPA and assembly member Robert Revis and invited us to check out Hollister High School because he says they have a great SELPA program. So we're looking forward to taking a visit over there. Um, when I was at the Watsable City Council meeting last night, I saw Chief Honda and I said, thank you for releasing that statement saying that Watsable PD would not be in participating in ISD partitions. Um, it's, you know, it's a scary time. You know, as Trustee Disciple was saying, it's a scary time. A lot of people in our districts are afraid. Um, also, too, just when Mr. Serpa said that, uh, before I was elected, I, when children were first being separated at the border, um, I was part of a demonstration in San Diego in San Isidro because this has been happening for a while and a lot of the pictures that we've been seeing, it's, it's been happening a long time and, uh, children don't belong in prisons. Um, children should be separated for the parents. So thank you very much. I wonder if we should do some kind of a resolution against what's been going on because, I mean, they're talking about that children are really under what they call torture because, um, they're sleeping on concrete floors, no beds, and, um, they, they're not allowed any, basically practically no water, no toothbrushes, no soap, and they can't clean their baby's bottles. I mean, it's just like, and there's bright lights all night long. They have to sleep with bright lights on the whole night long. And there's barely any food for them to eat. So it's, it's kind of like torture for the children there, um, on the border. And so I don't know what we could do. Put a resolution out there to, um, you know, somehow that to our administration or some place, I don't know. I mean, uh, you know, I'm sure that is would be understanding about it, but whatever. Yeah, it's difficult. Um, so the only committee I go to all summer long, I go to this committee all summer long is the migrant head start because obviously migrants are working in the summer, obviously. And, um, so that's a committee meeting that I go to all summer. I just went to the last one and it was our last executive policy committee meeting and the next meetings are going to be very big, huge meetings with at least 30 to 40, um, participants in them in the boardroom here. Um, so from, from, from July on to November when, you know, the their program is going to kind of close, um, there'll be big meetings. So I'm looking forward to those two. All right. Thank you to approve the agenda. I'm requesting to amend the agenda to remove item six because it's, uh, it's not correct about the public hearing. So I'm requesting to, yeah, if the amendment. Okay. Oh, okay. I didn't know. Okay. I know I didn't hear you said the second. Thank you. All those in favor. Hi. Hi. Okay. Um, the next one is, um, approval of the minutes five. So can I have a motion to approve the mentions for June 12th, 2009? I'll make a motion to approve. A second. All those in favor. Aye. And this is this is six zero one. Six zero one. Okay. Um, now we're on. How did it go from five to seven? Okay. Six. Okay. Six is gone. I get it. Seven. Visitor non-agenda items. Two minutes each. So first off, I have Erica Anderson. Thank you. My name is Erica Anderson and I'm the program and development manager with the Santa Cruz County Animal Shelter and we have our shelter in Santa Cruz. We also have our shelter here in Watsonville right down the street and part of my initiative coming into the shelter is to reach more out into, um, the Watsonville community and specifically focusing on humane education programs in the classroom. So I just wanted to come here and announce that we will be offering free tailored presentations for, um, classrooms in Para Valley. Thank you. Before you sit down, can I ask one question? Um, so we have a lot of, um, families that might have a dog that needs to be spayed or neutered. Are there, can you just say like a tiny bit? Because this goes out on, um, community TV. So lots of people will hear your voice. So if you could just give a teeny tiny two sentences. Definitely. So the Santa Cruz County Animal Shelter is the only open admission shelter in the county. Um, so we are not connected to the SPCA. They focus on humane education and different programs like that where we focus more on spay and neuter and outreach programs like that. So we actually, um, have a program called Healthy Pets for All and that program offers free vaccines, uh, different, um, pet items like food or toys or dog beds, whatever they might need, all for free. Um, we actually just had one in downtown Santa Cruz last week and we served 86 animals for free. Yeah. It was a lot of animals. It was a long day. It was a long day. It was amazing. It was amazing. Um, and we do offer, uh, we have a planned pet hood program and people can go to our website at www.scanimalshelter.org to learn more about those programs. Um, we do offer a variety of assistance ranging from, um, the community's needs as far as spay and neuter programs go. Um, and we encourage you to spay and neuter and microchip your pets. So there's not going to be an event like that in Watsonville anytime soon. Like the Santa Cruz event. I'm working on a Watsonville one coming up hopefully in September waiting to get the data approved and it will be at the, um, spay and neuter clinic. Can't think of that. But it will be coming. Thank you. Yeah, thank you. Thank you. Next we have Laura Zucker. I wasn't leaving everyone. I wasn't planning to say anything for once, but thank you. Very funny. Thank you, uh, trustee to Serpa and Danny and everyone else for talking about, um, the issue of the detention camps. I had the border. I did it too. I did too. Sorry. Okay, Karen, this came. Yeah, no, I expect you to talk about that. So it's, anyway, I was really glad you all brought it up. Um, just two things, and I hope I have the date right, but I was trying to look at my email. If you did want to, if anyone did want to, um, attend something about helping folks understand their rights because they're supposed to be ICE raids this weekend. The Community Action Board and Sanctuary Santa Cruz. I got an email from Sanctuary Santa Cruz is having a training, which I'm going to, I believe it's this Saturday, I'm almost sure, the 29th from one to four. It'll be at the Cabrillo College Watsonville building over there in Union Street. Um, but I would look at, I would contact the Community Action Board, right? We all know what that is, right? And, uh, so everyone will be trained, it's for families, it's for folks to find out what to do if ICE comes to your door, and it's also to train those of us who want to be part of the rapid response, um, network, which I have not joined, but you then are called if someone needs to witness what's had you to come as a witness or to come as a whatever, um, with the knowledge that we have about the process. So you, the people who aren't, um, experience a raid have allies there to film or to somehow support. That's the Y-A-R-R is the, you think I would know what this means, but something, something rapid response. Anyway, you can get trained to do that, so that's on this Saturday. The other thing is on Friday the 5th, just after the 4th of July, if you're in Santa Cruz, and I live above Santa Cruz, we, friends of mine and me and my family and other families and teachers and other folks in the community, we have a, uh, Friday vigil, um, from 5 to 6, which is a just to set the border vigil at the town clock in Santa Cruz. Those of you who have been at the university or no Santa Cruz, that's where demonstrations are held, is at the town clock, right? So 5 to 6, we hold our signs, we get people to sign the petitions, we can get more signatures to send to our, uh, legislatures, and it's, it's good. People honk and we figure we get it out there a little bit more and a little bit more, that we are against, um, this really cruel, unacceptable use of concentration camps at our border. Okay, thank you very much. Oh, I was going to ask you one, okay. Yes, so how do you, because I don't know if I can come this week and I actually work on the weekends, believe it or not, um, how could I be involved to do the rapid response by, because calling cab or what, yeah, I would say call cab and see what is, what is the training? What I need to do. Yeah, what is the training? Okay. And I know the organizations or Google YARR, that if anyone knows it's something, YA rapid response, I don't happen to know our sanctuary Santa Cruz, there's various groups, but yeah, it's been around for a while actually. Okay, because I'd like to be involved in that, but I don't think I can come in the weekend. Yeah, yeah, yeah. Unfortunately I have to work. Okay, well thank you guys. Thank you, thanks. And then just a comment to follow up on that, um, as a district, are we sending any special messaging out to families, um, like know you rise, I know that there's, um, you know, different groups out there that have, um, postcards that have a sort of flyer that explains what they can do if I was to show up at their, uh, doorstep and so forth. So I think it's, it's good if we as a district send out something, um, especially what's going on and everything that we say right now. So we, we were the first, I want to remind the board that we were the first district to do a resolution in support of, um, enforcement of immigration, meaning that no, um, organization can actually come on our campus without going through my office. Um, so we do have that. We also, on PVPSA, may be able to speak a little bit when they come up. We were the first, one of the first agencies with the community action board to do, um, the, the workshops with the parents and we do hand out the red cards. So we definitely can do another effort, um, before Friday, um, before the weekend, um, for people. Um, but it is also on our website, um, and, but we'll, we'll do an extra push. Yeah, that'd be great. That'd be super great. Okay, you're done. Um, so employee organization comments, I know there's a lot of people from PVFT. Are you, are you not gonna call? Oh, good. Because, you know, because I know there's people gone. A lot of people are gone. Yes. Good for you. Thank you. So don't, I'm gonna read off something so I don't miss my comments. Um, good evening, board of trustees and Dr. Rodriguez. So first of all, I'm Radhika Kirkman and I am coming in to PVFT as the new grievance officer for the upcoming school year. So, um, I would just like to introduce myself, um, but I also want to express that, um, as a new officer, um, uh, PVFT is still committed to always follow our state, federal and contractual processes. So we ensure members compensation, working conditions and due process are always optimal and followed by the district at all times. So that will be my job and I intend to ensure that that happens. I also want to give a few comments from our president elect. So we would like to look forward to continuing our negotiations as soon as possible to avoid the unnecessary complications of retroactive pay. We know how complicated it is for both employees and the district. So we look forward to after July coming back in ready to negotiate at the table. Also PVFT would just like to say that we look forward to continuing our work that we started last year with the labor management initiative and where you want to continue solidifying dates, meetings, goals and actions so that we can continue working together as a team. And lastly I just want to say I look forward to getting to know each and one of you better in my position with regular meetings and working together as a team to ensure we're meeting our needs. So thank you. Thank you. Okay, CSEA. I don't see anybody here from CSEA. PIVAM, does anybody want from the association of managers want to get up here? I don't see anybody. And then lastly 8.4 is communication workers of America which I've never ever seen once. Okay, thank you. Okay, now I'm on number nine, action items. We're going to do what we've already done last time. We went over the whole local control accountability plan. So this is the sort of action item and people can make comments if they want. But last week was the week, I mean last board meeting was the time to do it, hopefully. But so presentation is going to be by Susan Perez, still I guess. Yes, thank you President Osmondson. Members of the board, Dr. Rodriguez. Actually my presentation is quite brief. We brought the LCAP forward at the last meeting on the 12th, had an opportunity for public hearing. There were not requests from the board to make modifications to the LCAP so it is coming forward this evening for your final approval. All right, so is there any discussion, is there any discussion from the board? No, no, I don't have a focus on your for approval. Okay. A second. All right, all those in favor of the LCAP. 601. X1 is for the 2019-2020 July budget adoption and that report was also part of a public hearing where we listened to Joe give us a complete outline of our budget. There's no public speakers. Oh, there is a public speaker. Good evening, Madam President, Dr. Rodriguez, trustees, staff, patients. Okay, I made some comments at the last meeting after looking at it some more. I have some additional comments. I have some major concerns that I wanted to go over with you. First of all, the other revenue drops off $7 million with no explanation. 3% layoff of certificated, 1.6% layoff of classified. Healthcare rises to 19% of spending and you know what I said last time, where to held the review. So no raises in spite of 3% per year COLA increases. No raises. If there are raises in here, it means you're going to have to cut even more people. So on the other revenue, why does it drop? No explanation. Is it due to lost programs, which is usually how it's explained, but then I would say what happened to our grant writer? Because aren't they backfilling the stuff that's falling out? Should be. On the personnel cuts. It was explained due to reduced enrollment. However, the presentation only shows a 0.3% drop in enrollment. So how do you cut one teacher for each school? Do you drop a class at each school? Because you got to cut 30 some teachers. On healthcare. At $49 million. It's 19% of spending. Almost one fifth of what we spend goes into healthcare. The increase drops to 2% in the following years. Where's the data that backs that up? Everything I've read says it's 6 to 9% per year. Why haven't we done a review by the board on the effectiveness of our provider? Hello. Here's the slide that was in the presentation and so I've annotated the 19% spending, health and welfare, largest part of benefits and getting bigger every year. I think there's a strike potential based on this budget. With a 3% yearly COLA increase, no raises and a cut in personnel, we are open for a strike. If I were a union member, I wouldn't put up with this budget. An observation. This budget looks like one that has been tops down adjusted in order to get a positive accreditation. I've seen that in business and you go, it's not acceptable. And I don't think the employees will stand by and do nothing. So thank you for your time. I would say do you have questions and I say that in a humorous way because you know you aren't allowed to, but I can do clarifications on any of the data that I've presented. So if you need clarifications, I'm here. By the way, how many of you believe that there's only going to be 2% increase in health care per year? Geez, no hands. Thank you. Thank you. Okay, so. So as required, we as a district provided the public hearing and then on or before July 1st or no later than five days after we have to submit our adopted budget if the board or district approves and alignment with our LCAP and our resources as a district and as previously mentioned in the previous agenda item, the decrease in revenue is due to the one time funding. So a reflection of 1819 to 1920, we no longer receive the one time funding from the state. So the one time funds drops and that's approximately three million dollars. And then our state grants are reduced about two million and then local grants. One of the things as I mentioned, it's a living budget living document. So we don't recognize the grant until we get a grant. And so that's why we don't state that we're going to receive five million dollars if we're not going to award it a grant. So that's not reflective in the budget nor would we do that. And then the reductions in the out years that's due to declining enrollment. And we mentioned that in public hearing. And then also as I mentioned as where as well is health care is rising and that's approximately a majority of 19% of our budget. So that's correct. And then I do know that districts that do not belong to a JPA that their rates have increased more significantly than ours. So we have in a shared pool, we spread that liability with approximately a little bit over 200 districts. So that's the benefit. But overall that's the summary of the budget that was presented in the public hearing and for tonight for approval. Okay. Okay. Well, like, is there any comments from the board? Okay. Yes. Okay. Go ahead. So I know that I've mentioned this when we talked about budget and I know some of it's going to be pending negotiations. So we're not going to talk about that. But I know we are trying to reduce our benefit cost overall by looking at different initiatives. Also, what are we doing to improve our consultant cost? I mean, we spend a lot of money on consultants in our budget. So there's certain areas that we do not have the internal capacity for the specific scope of work. And there's other areas where we're building capacity. So you'll see some consultant contracts of doing scope of work for the district and others being phased out or no longer continuing. But that's both throughout the whole district, both in business operations and the program side. And if anything like that. So several months ago, we actually looked into that and we were at that point, we had only spent a little under 700,000 for consultants. I did, as I mentioned, I did mention that over 300,000 of that was linked to the SIPPS implementation, which is going to be phased out as we move through our last set of schools. But what I believe I showed you inadvertently this just a few minutes ago was if we can make the impact that we are doing on our first and second grade students, it is well worth the $300,000 in coaching and support for our teachers. And so we have to, and I say the same often, but sometimes we have to invest in order to get the return. And so I think there's a misbelief that we spend a lot on consultants. And in reality, we don't. The majority of the additional programs that we have brought into the district have been through the grant writer. This year alone, she's brought in $6 million worth of funding. $1.2 million just came or $1.8 million just came to us in the form of electric buses. And so we constantly are bringing in additional funding using our grant writer. And so we have said in the past, we're building capacity to work people out of a job. So whether it's consultants for facilities or consultants for ed services, our job is to build the capacity within to then get them to where they're no longer necessary. But we also, and this probably will not be a popular answer, but it is true. If we would, if we could have done it ourselves, we would have done it prior. And so we could not do the SIPS implementation by ourselves without the outside support of training our teachers, our staff, our coaches. And now we have that and we've proven that by investing, we're making an impact on students, which in the end is the most important. Thank you for your clarification. I think it's important for the public to know about those certain costs and what they actually are doing for our community. My only other concern is, I know we talked about, we had a consultant help us with the average daily attendance and us looting students for next year. I'm just concerned that we may actually move, lose more students with current legislative bills that are in the process right now. And if they do pass, I worry that we're going to actually have a bigger drop in our student population. That's something we might want to take a look at. Any more comments? Can I have a motion? Oh, in regards to our spending on health and welfare benefits, I know it's negotiable, but what can you, can you speak at all to any of the, any of the ideas that were, are coming forward in order to try to contain those costs? So we have a health and welfare benefits committee that looks at various scenarios. So approximately, I would say 25 options were reviewed. Out of the 25, three went into further discussion to move forward in negotiations. Those include like the current network that we have that where our beneficiaries can go to see a doctor. What does it look like if we narrow down that network? And that cost savings is approximately a certain amount of dollars. The other option that was looked at or is being looked at right now that was similar, that was previous looked at is the cost of co-pays. And then the cost of co-pays for prescription or non-prescription drugs. So that's also an item that's also being reviewed. And then one of the successes that the district did recently was having double coverage or dual coverage when your spouse or significant other or your spouse has insurance through another employer. So making sure that we have single coverage for couples rather than having double coverage from different employers. So that's another item that was successfully done last time around. And then there's other options that are also being reviewed under the health and welfare benefits committee. But the three that I mentioned are currently part of negotiations right now. And another one that's also being discussed I forgot to mention this one is the Health Savings Act which is HSA. And so it's one of the plans that if we can increase the enrollees into that program there's a cost savings to the district and it's a tax benefit for the employee. I think one of the things that we're looking at in LMI is like a collaborative awareness of the benefits of HSA. So that's also being taken as part of the initiative. You're welcome. Okay, are we ready to vote? Motion. I move to approve. Second. All those in favor. Aye. Aye. Six zero one. Okay. The next one is not something we've already discussed. This... Well have we already discussed this one? Yeah. Oh no we haven't. No Michael's transportation. No. So 9.3. Michael's transportation contract which is part of SELPA by Heather Gorman. Thank you. Good evening. President Osmondson. Board of Trustees. Dr. Rodriguez. I wanted to come to just talk about this a little bit because it's something that's new but we've been doing for a while now. We have had a contract indirectly with Michael's transportation through the Bay School for over 10 years. The Bay School is no longer willing to do the contract within what they're doing so they wanted us to directly have a contract with them. This is really good timing for us in a lot of ways because Katie in our department or in transportation is working on building this route herself using either the new white fleet that she is purchasing and working on hiring and moving forward with or using a bus to transport the students. She's not quite ready for that yet so I met with Michael's transportation and renegotiated the contract of how it looks because it was a three-year contract and now it's a year contract with a specific clause in it if you look through it that says that the agreement may be terminated within with or without cause by either party for within 20 days. So we just need to give written notice and we can terminate the contract which is good for us as we build the fleet and then we can take over the contract. So the specifics of the contract base school runs longer than our schools so it's for 229 days. It's 695 dollars per day per bus and we just we have the one bus that goes. So yeah and it's it's we'll see I mean it won't be that we're paying more because we'll see the discount from what we're paying the base school so it's coming directly off of what they build us from the base school and we're paying Michael's directly. Okay so that's a little bit less too. It's about it's not it's not a cost savings it's neutral I mean Oh it's neutral yeah. But it will be once we get it up and going ourselves. Yeah no absolutely hopefully that hurry up and do it. Yes I've been talking with Katie about it and we she has you know all of the information she needs so she's working on it and it's just making sure that everything's in place. I have a question for you Heather if there's no public speakers. No. No. Okay. So 695 dollars per bus per day. Mm-hmm. It's a lot of money. Yes. So do we pay for the annual like 365 days including summer or do we just pay for the days in which our students attend school. We pay for the days the students attend school but there are if like they if they don't give notice that they're not going to be going to school or like so how they've done it in the past with the bus and the base school they did individually and if a student was off they would not charge for the time the student was off. Now they're just sending the bus and doing the route so we pay for the days the students are going to the school and when we're when they're not going to school we don't pay for those days. Okay. That's a good deal. That is a good thing. Yeah. Go ahead. Obviously this is a good program. What happens do we have a plan if for instance the buses aren't up and running next year. For transportation. For our buses. I can talk to Katie and get more information about that but what I've seen in the past of the buses they they make it work with whatever bus they have available and sometimes they have to switch out buses. They've never not picked up our students or transported them within. Would we have to do this contract again for the next square? Not if we take this on. Yeah. So if if we take this on through PVUSD and Katie has that she will we will not do the contract we'll terminate the contract. When I saw this agenda I was thinking of other ideas. I reached out to community bridges I know they do some type of transportation service. I looked into the metro just to see what we can do but thank you very much. Thank you. This is an action item still. So we need first and second motion. Motion to approve this contract with Michael's transportation. And we hope we it's not very long. All right. All those in favor. Thank you. Six zero one five. I mean five zero two. Oh she's gone. Well I didn't catch that. Okay. So nine point four is approved program facilities and services agreement between PVUSD and Pottle Valley Prevention and Student Assistant presented by Michelle Rodriguez but also I would think it would be yeah Erica would be there too. So thank you very much. So I'm going to go ahead and introduce the item and then Erica and Fish will take over. So as we know when we talk to our families there are many times there are three things that are the most important for them the physical safety of their students the health of the emotional safety of their students and then also the academic success. And so we really do have a one of a kind partnership through the nonprofit through PVPSA and so we're really fortunate to have them in many many areas. They provide not only our elementary students with the kids corner and the Valor program which touches every single one of our very vulnerable high school students but also they provide the two pay which is the tobacco education as well. And so you know when I first came here I because it is a one of a kind partnership I was so excited to see the work that they have and I will say that Erica never falls through for us. So when we have an issue with death of a student or we have immigration or we have anything that's going on within the community. She's always a phone call away and supportive. And so Eric and Vish will say more about the program. There we go. Oh I thought red meant off. No. It's the other way around. Good evening President Alsmonson and Board of Trustees. My name is Erica Watsonville High School alum class of 94 do the math. I'm about to turn 45. And it is personally been a wonderful experience for me to be able to share my gifts and my talents to support the wonderful community that watch me grow and to do so in the school district that nurtured me and propelled me to go to Berkeley and then come back and give back. It's always full circle for me and I always like to share that because I think students need to understand that there are people that look like me that can definitely write come back and give back. This is fish Williams. Yes fish. Fish. And he I have to say is my left and right hand. He manages the operations in the finances of our organization. And this next calendar year marks our 30th year of partnership with PVUSD. 30 years. So we need to have a celebration don't we. We will and we'll have a building to do it. Oh exactly. So we we do intend to come back in the fall once we tabulate all of our information for the current fiscal year and provide you with a more in depth presentation on what we were able to achieve this past year. Some learning lessons. But I do want to before I jump into what we are proposing for the upcoming year highlight some things that really preoccupied us this year some of which you already spoke to earlier. Clearly this was a very interesting and different year in terms of the needs for trauma care and trauma management particularly around anxiety and fear. And so Dr. Rodriguez spoke about one of the early conferences that we had when when there was a change in leadership right at the federal level and what that has transpired to is is just a more increased awareness and understanding anxiety levels among children. And what that means for us is that we get a lot more calls around this particular issue. We've been doing a lot of work with the rapid response teams in our community. We don't tend to promote it a lot because we are interested in making sure people understand they can come to us and talk to us about those anxieties. So when the rapid response teams out there find out that there's been a visit or a detention of someone a loved one they call us because they want to make sure that we connect with the family to do some of that trauma care that needs to happen. We've had some wonderful experiences and reconnecting families as a result of our involvement early on where we were then able to work with our partners that at cab through skip to get legal representation for the loved one that was removed. And and so you know it's amazing when you when you hear stories like that. But I have to give kudos to my staff who is prepared. I am not a therapist by trade. I am one of those crybabies when they come and tell me all the stories I tell myself how how do people do it. But I have a wonderful team of therapists that are trained they're specialized in this particular field. So that's preoccupied us a lot. The other issue is the issue of VP tobacco and nicotine has been a big focal point for our agency to such a degree that we've been able to expand the amount of education and soon policy work around this area. Of course our building has preoccupied us as well. We were able to this is a 3.6 million dollar facility and I'm happy to report we've raised 3.2 million of the 3.6. So we're in the last leg of the race and we couldn't do this without the partnerships we have with PVUSD and so many other individuals and organizations. We also have been very intentional in expanding our services into Pajaro and Las Lomas and so we've been able to really work with Monterey County we're also a mental health provider for the county of Monterey. We know that jurisdiction belongs to that county so we've expanded the number of counselors that we're providing out there as well and we're paying very close attention to the zero to five population in that community because there's a lot of zero to five children and we want to make sure they're prepared emotionally to be able to enter the school right when it's time to do so. And then also this year we received requests from specific schools to provide specific services that we hadn't in the past. So for example at Watsonville High School they really wanted to bring back the conflict resolution work so we were able to partner with them and provide a dedicated CRT counselor for Watsonville High it's been proven to be successful that that is in fact one of the services they've asked us to come back to you to request for for Watsonville High. New School is another school site where we've been expanding what we are doing there. The students at New School have wonderful strengths but we need to wrap them with a lot of supports. So we are providing a dedicated mental health counselor at that school site who can provide care for all the students whether or not they have met account. So the proposal before you really is not unlike the prior years noting that there are specific services that administrators at specific school sites have requested of us in its itemized in such a way. Our signature program that I believe through or the partnership with student services has been credited for reducing the number of expulsions. The Valor Program continues to be a huge demand and it proves to be effective right. We don't want students to leave us. We want students to stay. They just need to have that individual that's reminding them and checking their grades and checking their attendance and talking to the family and saying OK what's going on and assessing for mental health issues as well or substance issues which is what we do. No. I think that was a five minutes. Oh I'm done. Yeah thank you. So anyway so the proposal before you propose us to continue to provide the services that we have been providing the Tupa program is funded through the California Department of Education. We've been a partner to write the grant with the district. So that's not really district funding that's really state funding that we're able to leverage. And we do a lot of leveraging of Medi-Cal. So what you don't see in your proposal is over three million dollars of additional funding that we're able to bring because of our ability to draw down those Medi-Cal dollars. Oh and of course first five. Yes. And first five. Yeah I heard about that. I remember that. Yeah so quickly probably keep you up here. Is there comments from the board? I just want to say thank you Erika for your passion, dedication and love for our children, our city, our district. And I'm glad to be sitting here and working with you and I hope to see you in future meetings. Thank you. Thank you Daniel. Jen. Just as one of you know one of the newer board members it's been exciting to learn about this partnership and again you know echoing trustee Dodge's comments. It's thank you for the work that you're doing for our community. Thank you. You know I wanted to ask you about some of your programs but I guess I'm going to wait till you do another thing about the programs and I'll ask you about because there's a lot of questions I have about you know how they work but oh wait. Sounds great. Yeah and I'm also so proud and so want to express how I don't know how wonderful I think this program is and you have been so incredible in terms of the leader of this program not only in terms of all the money that you've been able to get granted to us but but you know this but you know just your ability to make things happen when they need to happen you know all over our community and you know you were talking about the whole issue these children and the trauma that they you know that they have and be able to figure out even how to get them back together again. Woo that's pretty cool. Thank you. Thank you. I just want to say one of my favorite programs is the Velour program with you. I do work with Watsonville Pell and it's it's just a wonderful program and the kids really enjoy that program so thank you for making that possible. Thank you. And for me I'm just really happy to see that we're expanding services to Monterey County. Oh we do have a couple schools that are part of Monterey but they still belong to PDUSD so I'm really happy to hear about that I'm happy about the work that we're doing and always just a focus of on kids and their well-being. You know I think that's something that we all share in common and so I do applaud you for the amazing work that you're doing there's been so many good changes that you came aboard so it's good to see that energy and that focus and yeah just a purpose behind what we do so thank you. It's been awesome. Oh and I just want to add yeah the fact that you're over my district is north Monterey County obviously that's my district and so you know I'm over there all the time every school thing that's happening I'm over there and so the fact that I there's going to be more assistance to those people over there because it's really sort of a forgotten part of Monterey County if you will if you will it is they just said you know it's a forgotten area of Monterey County really definitely it is it's forgotten so the more work that we can do to benefit our children and our families in that section of Monterey north Monterey County it's better that better we're going to be off we're going to be yeah thanks I do have one question and maybe you can speak to it maybe it's not the right time but have you seen an increase in demand for services around what do you want to use so there's normalization that we're starting to see we work so hard at PVPSA to really spread the message of the dangers that happens when you are underage and you ingest substances whatever substance that may be but what we are hearing from our staff whether it be through the two-bed education program or the substance abuse services that we provide there is an increase and in fact the California Healthy Kids Survey if you compare over years which I'll bring some data next time I come come and share some programmatic info the percentage of students that are normalizing marijuana or cannabis has gone up right so usually we celebrate numbers going up in this case we don't like seeing that number go up right we actually want to instill a perception that there is danger around that so what that means is that we are hearing a lot more anecdotal stories of course the data is all depending on the referrals that we get that are connected to the substance being on a student when they were referred to us we have seen an increase of nicotine and tobacco related product on our students but it's not to the degree where I would say oh my gosh it's a crisis right but we are starting to see it and a lot of it has to do with the accessibility if the accessibility to that product is available in our environment and in our neighborhoods in our community there's a higher propensity for students to get their hands on it right so this is where prevention comes in and why we are so involved in policy discussions because those things do matter sorry there was you know when the city of watson approved the ordinance there was talk about you know the millions of dollars that that was going to bring to the community have you seen any of those proceeds no I would say I think most of us read that even statewide the projections that were once estimated have not materialized right and you hear about a lot of counties and cities struggling to balance their books because they the projections had revenues increased because of that right so from my experience of just working with Monterey County and Santa Cruz County and the respective jurisdictions I haven't necessarily seen I was just going to ask one more question because I've been hearing a lot of news about San Francisco and other places trying to deal with e-cigarettes yeah I don't even know I don't I have nothing to do with cigarettes practically so yeah the e-cigarettes kind of a thing and that they're thinking about in San Francisco prohibiting them somehow or they're doing you know there's a lot of issues about these because you know they talked about them that they're better than cigarettes but they found out that they're no they're pretty toxic so are you finding that is an issue with students now more than it has been or or what I can share is that there has been a conversation happening at the city particularly with the chief of police who will be working in partnership with the youth who belong to our Empower Watsonville program a Tupa funded program over the summer where they get to identify specific issues they want to work on policy issues and I can tell you already that some of the Empower Watsonville kids that participated last year who are participating again this is the one issue that they're going to be working with the chief of police on tackling for the city of Watsonville I know the county while e-cigarettes flavored nicotine the availability of that so they're going to start that process this summer with the intention of taking something to the city council for approval in the fall okay so so that is under works I'm not sure what the policy will be I'm interested in having the board of trustees those of you may be interested be informed and involved in that yeah during the advocacy uh portion of the work that that is entailed with that so I certainly will inform Dr. Rodriguez so she can share that with you all thank you thank you Karen I have some questions so I sit on the board and I was on it years ago and then joined again recently after the departure of Leslie DeRose but I do have some questions about the amount of this contract so it's a kind of a weird situation since I sit on your board it's a little bit of a conflict of interest but I am I am curious about a lot of these sums because over the years this has crept up at one time I think the most we ever gave was 200,000 now we're close to three quarters of a million dollars so so have have served and you guys are bringing a lot more grants than you ever have so I'm just wondering why why has the district share crept up like this so we actually went back and we took a look at the last three years and I will tell you that when I came on board the the contract with the district was really at half a million dollars you may be thinking about the kids corner program or the valour program that pretty much has stayed within the 100,000 dollar realm the kids corner program has been pretty stagnant but where you do see the variations if you look back over the years is the school specific programs right so the CRT the new school we didn't do much of that specialized service for schools now we are doing a lot more of that there's also in your in your exhibit be there you'll see CDE funded projects so these are not necessarily district funded projects these are like the two-bit work all of that two-bit work comes directly from the state to do this kind of education and community engagement and the policy work that I referenced so that belongs to that and then also we have a very long standing partnership where sometimes we write grants and we fold district personnel into our grants so then the money comes back to you as well right because that's really been the nature of our partnership from the very beginning so as an example first five the coordinator at the Bajaro Resource Center that's fully funded through this grant and so we pay for that position for the district so really to answer your question trustee to serve but it's been these programs specific the school specific programs that have resulted in the increase over over time we didn't do much of that before okay and then is some of some of these awards are they a pass through like the district somehow gets the money somewhere else and passes it through to you yes so the two-bit for as far back as we could tell has always been it was like the signature program for PVPSS creation understanding that there's a lot of work that happens on the weekends a lot of work that happens on in the evenings during the summer in the spring time with the youth of course we also have certified staff that go in and do the tobacco and substance abuse education in the classrooms so that is one where we partner to write the grant and it is a pass through and then there is appears there's some returning of monies back to the district right can you talk about that a little bit yes so when we write grants and obviously it's going to require partnership with the school if there is personnel on the school site that we know we're going to need to to fill or recruit we'll work with HR and Dr. Rodriguez to identify okay well how can we make this happen and then we're intentional in writing those positions into the grants so that that money comes back this way and you know so in the Pajaro family resource center as an example it's critical to have that that district employee in that center right it's a trusted center it's got a lot of historical respect in the community people trust that space and so we fund that particular position for the district so the position this is a question for Kristen I think or maybe the superintendent the super the the mental health position at new school why wouldn't the district provide that as a credential person like a counseling credential counselor like why is that running through PVPSA we actually have additional supports going into new school as well so one of the things is that we found the need though it's a smaller population we have even greater need than that so the district is putting forward money in addition to to have dual parties so that every student is seen every week as well so that there are touch ins with both the parent as well so this is essentially supplemental support for a really needy population of students that we're trying to retain in school yeah okay and then the the position at Watsonville Charter School for the Arts can we talk about that yeah that one came at the request of the principal there who obviously because they're a charter school don't necessarily have the services and the supports built in for the students that need them so they came to us and said hey we have a mix of students not everyone's on MediCal some of the students have private pay and we know how hard it is if you're on private insurance and you're trying to find a therapist in the community it's difficult so they came to us and said if we do some sort of a hybrid model where you're able to leverage MediCal so when I come back and provide you with an overview of our programs I'll talk a little bit about how we are able to leverage these millions of dollars right to that essentially go back into your school but in that situation the way it spelled out we acknowledge that a percentage of students are MediCal so we can leverage to cover the full pay of that position and if a student doesn't have that form of coverage we won't negate them for service right we'll still get the service just to remind you this was a five minute discussion and we went over a couple minutes thank you so the it's not really a problem because I want all kids to have mental health for sure I am a mental health professional but when I see that Watsonville Charter School for the Arts has a full-time person being essentially funded by our district when at our other schools we don't have full-time people helping like in our middle schools I think don't aren't we .5 right now or did we add a full at an FTE this year so I will say so a Watsonville Charter School the arts has their own funding source because they are even though they're a dependent Charter they do have their own LCAP and so their school population chose how they were to support that and so they do they did decide how to utilize their their personal resources and so they that's how they chose to spend their funding as a school site okay so in our junior highs right now our middle schools do we have an FTE counselor we have a .5 for all of that population we have a .5 and it's been dependent on the school as well so we have had schools that have had greater need so we have been able to look at sites that have additional need we've increased days on whereas others we may have drawn back but yes essentially across the the board with middle schools we have coverage there okay thanks Erica I just want to make one other not to go to end the weeds but I think this whole issue of how are we ensuring there's some equitable distribution of resource one thing we do and we have been doing with Suzanne who I know just recently retired during the summer we lay out a huge matrix we identify the social emotional counselors who's where what days and then we come in and we say okay this is how many certified BBS therapists we have this is how many kids corners sap folks we have let's look at the map to make sure that we are covering our basis based on the need that we are seeing at the different so there is a method to how we we place our staff to supplement and support when there are gaps right because we just need to figure out how to do that the other thing I will say is that I am happy to to tell you and I'll tell you more that we're I'm starting to work with Heather and I know Kristin and I talk to try to figure out how we can organize our system of delivery because all of us provide similar services but LB for perhaps distancing populations so that we can make sure we're being efficient and effective with every single dollar that we're spending in this social emotional work that we're doing and counseling work that we're doing okay so no more comments can I have a motion more of a parallel one second all those in favor aye aye we're now in 601 I'm going to abstain since I'm on the board oh thank you okay so it's 501 with one of such okay 9.5 approval of the 2019 to 20 school plans for student achievement called SPSA and that will be oh it's not Michael Berman tonight huh I am pretending to be Michael Berman this evening okay Michael Berman is at a conference and I he asked if I would fill in for him and I am happy to do so this evening what you have are our updated school plans the acronym is is affectionately referred to as SPSA for the 1920 school year each school updates their SPSA for the following year by having a needs assessment with their school community the school site council is the primary group responsible for the development and and revision of their school plans and so they have gone through this process one of the kind of exciting things this year is that the state has a new template for the school plans that we have utilized this year that is completely aligned to the LCAP so that our school plans are now aligned to the LCAP and we can really have some targeted work going on there and so you have copies of each of the school's plans they have been reviewed and Mike is presenting them for your approval there's a lot of them to read my goodness I literally think I I read the board packet I was I had like about four hours that I spent reading it so there's no public comments okay is there any board comments I have one is are this the socio-economic information about the students listed in these school plans because I can see the I see a lot of other demographic information but I don't see that like how many on free and reduced lunch essentially that number of students on free and reduced lunch I don't believe is in the data that is provided in the school plan no I was funny because I noticed them all you know they looked pretty much the same how they were put together and who the people they contacted and then you know their data how they're doing and blah blah but I noticed that when I went to a Loni school they didn't do that at all they had a completely separate kind of thing that they did in a Loni school so it's interesting it's like whoa how come a Loni school so different do you want to comment about that so when when the asypsis were due and all they turn in and we're reviewing them going through a Loni used a document that was in the past where she's in the process of of correcting to put it on the new document the principal at a Loni so getting them all through it's going to be the same exact information but in just a different format yeah I mean I kind of read it and it sort of looked like I was kind of but you know I mean they have me that data that shows their you know how well that they're doing in each one of those things that there was a big all of like reading them whoa different okay all right so is there any other board comments about all those things that we read from every school yeah Jen just you know in reading through these just recognizing the amount of work that went into you know and I just really appreciate having this as you know an action item so we're paying you know particular just an extra level of attention and thank you for the opportunity to continue to really dive into those thank you you're welcome I will pass that on to Michael yeah it was a lot to read any other comments Kim are you starting to make a comment yes looks like you are is there any room for like an executive summary of all of these because it's just a tremendous amount of information to read and not they're not all the schools are represented in the examples that were here so it is it is it even possible to tease out highlights or um I that is doable I I've done that I don't know it's past years there because it's also we might difficult template it's a lot of information we may be able to work with doc tracking the the organism it's the online template that we use to pull together a small overview for each one and so you are aware I'm I'm not sure if Michael put it in that the plans are all not only are they in the central database but they're on the website as well so that they are available for public review and they will be translated but I will definitely pass on to Michael the suggestion of having a summary from each one yeah like I said I took like like four hours to read my board packet this time long time four hours is long time at least more than four hours four and something okay so can I have a motion I move to approve all those in favor I six you're not gonna 601 no abstentions and we're gonna we're now gonna do a board update on legal counsel services for PVUSD and this is by Joe Dominguez all right so this evening we have a short PowerPoint presentation that we're pulling up right now I wish I put my glasses but as requested the board asked for a summary and update on legal services that we contract out for and I just wanted to inform the board that we checked government code and as a district we are not required to go out to bid for legal services and or any specialty services which include financial economic accounting and general administrative services and so the government code 53060 and 37103 the other piece is that what districts are given the opportunity is making sure that these services are in alignment in the billing and that we're flexible on what how those sources resources are funded and so those are the government code section for you to review the key law firms that our district work with are Lozano Smith attorneys at law and approximately 20 years we've been with the firm as a district and they handle human resource matters board matters student and parent matters Fagman, Freedman and Fulfrost approximately 12 years and that handles our SELPA special ed program and then we have Dan as well over Kelly we've been with them for approximately three years and that handles our construction purchasing and procurement our bond our facilities bond program and then also prop 39 charter appeals and charters MOUs so Joe before you continue just have a quick question on this slide yes if I may yeah who do we use for risk management so risk management so would that bonder so under risk management I'll have there's a listing of firms there's approximately 20 firms that we have and I'll show it on the next and two more slides but we go through Keenan and Associates the major these are the three major firms that we use for this and then we have a whole panel of attorneys but for the three major firms these for 16 17 17 18 and 18 19 we broke it down of our expenditures and the billing and then we also provided one of the requests from the board was to list the average hourly rate for the attorneys so we also listed that on the far right column as you can see for lasano smith in from 17 18 to 18 19 there was a decrease in services and expenditures and the same for fragment fee men and full frost Dennis Wall over Kelly you see an increase and you see that increase in 16 17 to 17 18 in that continuance a major majority of that was for PV high school and the Pilots Association that was the law firm that was representing the district and helping us in the settlement agreement the lease lease back delivery method etc so a lot of that is assumed to that and then also Dennis Wall over Kelly is handling our procurement so we're implementing procurement contracts with our vendors and so we're implementing best practices and so that's something they partnered up with Richard in purchasing and then we also have our bond council Jones Hall and the reason you don't see billing for 18 19 is because their billing is set based on the bond issuance or the drawdown so that's the last time you'll see with this bond program because we fully draw down so there will be no longer any future billing and then on the bottom we have the total so if you can go back to I'm sorry I was trying to get Karen's attention to get to recognize me but I just so I wanted to note on two things one the reduction in Los Amnos Smith you can see that it's highly reduced part of that is is due to our benefit of having Dr. Chona Colleen be legal council herself so she is able to which I know she's no longer practicing so that's why she's shaking her head but because of that we're doing a lot more in-house than we had previously where she's doing the work and then I also want to recognize Heather Gorman for the strong reduction in the triple F and that is due to as we as we noted even in the agreement that happened tonight that Heather is now taking on that when possible and doing it herself instead of having legal council be doing that work so I just wanted to recognize the staff who has the skill set and the capacity to take on that work so board member over us called this the the legal panel listed here is through Kenan Associates and this these firms handle our workers compensation and so there's a variety of firms that specialize in workers comp and those are provided for all member districts within the JPA through Kenan and then we also have our subrogation attorneys which handle property insurance so if we have any insurance claims on our property or in legal any workers comp those are the two law firms that handle that type of work and they specialize in that and then there's a law firm that handles fraud and so those are listed through our Kenan legal panel here we have our property and liability and these are the firms that are under our Kenan Associates coverage and so those are the various firms that we also work with and once again just wanted to reiterate as far as the our government code our district is not required to go out to bid or RFP or a Q and so we have that and we're following the government code implementing best practices recently and like to thank in partnership with finance and accounting we've implemented electronic billing so now we're able with our law firms to go through and track our billing and our services and align that with the various departments so now we've also aligned centralized to business services through my office to making sure that the various departments are charged accordingly so we're that was a huge accomplishment this last month and so we're very proud of that so those things have been completed and we're moving forward thank you I have a question I do when this was brought up one of the questions was about legal counsel in with negotiations and was that necessary and or was that something we could eliminate the cost in with having not having lasano and smith in with negotiations that was one of the questions that we had sure so in in particular situations we have to have them present so for example when we went through both mediation and fact finding it was a requirement because they became our independent the independent voice for us I think what we have done and and Joan has done a good job of that is when when possible we have tried to not have them in the room and have them in the room specifically when we're talking about contractual language which we have to be very crisp on so we have done that we do believe and I would suggest to the board that we continue to use legal counsel during certain situations of negotiations because we need to be very careful on being clear and crisp on the language much of the conflict that winds up coming up with with just the unit members is when we don't have clear and crisp language it's interpretation and when our and true interpretations are not clear from the onset that's generally when we have the most stiff the most challenge so legal counsel often helps craft that language so that it's very clear and there's also just a good understanding of what is happening so we believe that a reduction is possible but I do want to know on Lozano and Smith as you can see from the documents from 1819 we have not engaged and that number is without engaging in legal counsel in negotiation so we haven't been negotiating this year and so Lozano and Smith does help us with each and every one of our issues both for staff discipline and also just regular general legal counsel yes we've had we have some we've had some negotiation sessions with PBFT this year and Dr. Rodriguez is right that we haven't engaged yet with CSEA and we've been able we have not had legal counsel president president the negotiation sessions that we've had with PBFT and we've had a number of agreements that we TA like leaves evaluations etc because we have a good hardworking team and you know absolutely fabulous leadership from Dr. Rodriguez to be able to do that as we're going and negotiating more complicated articles especially those that involve finance we will definitely need there'll be a greater need for legal counsel but we've had sessions this year multiple ones where they were very positive very collaborative and we haven't had legal counsel president in those sessions I'd like to point out to I happened to be represented by SCIU and I've had a lot of experience with negotiations both in this district and in the various jobs that I've held where I've been represented and unions have attorneys too good ones in fact Pat Lerman I don't know if anybody out there remembers Pat but she was the council for the unions on the teacher side for many years and she was very helpful to my family personally when we were going through a hard time in a different district so it's not that just the district uses attorneys it's for negotiations also unions have excellent attorneys giving them important counsel as well so yeah thank you you're welcome I'm gonna oh anyways now I'm gonna talk about which is kind of cool the professional development for counselors Christian Schaus then sounds great I'm looking forward to it perfect good evening board Dr. Rodriguez a few pieces we brought this item forward to kind of look at the baseline there are a lot of needs with counselors there's a lot of needs with our kids too so no way a comprehensive view of everything that will be done in counseling or the continued efforts that will continue to move forward with but some highlights of kind of how we've anchored the work in the 2019-2020 school year and some of those highlight pieces surround really looking at anchoring the work around the frameworks so ASCA has put together so the American School Counselors Association has put together a framework piece that looks at academic development career development and personal social development I promise you the slides looked accurate when we uploaded them that's hard to look at in terms of looking at what those national standards look like so this has been a published framework in specific to school counseling itself it has each one of these sub areas has a domain and a competency indicator so to give you an idea of pretty how comprehensive this framework piece would look like this is one of those standards pieces so within each one you see a domain in this case it's career development then you see a standard associated with it a competency and then an indicator there are several of these for each one of those domains so kind of give you a brief rundown of at least what one of those would look like within this work we've been working with essentially four different pieces so hatching's results she's also the not only co-creator of the framework's piece that launched but she is also a co-author of using data to inform school counseling practices so she does believe in data the first thing that she says to all of our school counselors and us as we attend trainings is let's really authenticate the work and figure out what work we need to be doing you'll see up there that the model that is used and this is in combination with the county as well includes counselors the site and central office administrators so that's a requirement of the work moving forward and the idea obviously is the collaborative effort of making sure that we're all on the same page and all in on this moving forward the goal of this piece and we've gone through three sessions with her with county as well so as you can imagine our numbers of folks participating are higher than other districts because we have a lot more personnel involved so we're kind of essentially creating the county scope of what this work looks like as well so it's exciting for us to be able to be a part of helping other districts and with this work as well those main five parts that you look at are identifying the target areas of need implementing and actually addressing those guidance activities that we use measuring the results so that'll come in a little bit later when we talk about synergy and its use and then also looking at providing equity and access and improving our programs and our services in addition we have also anchored the work to the national registry of evidence based programs and practices that is actually anchored by the U.S. department health and human services division so we are looking at what practices have been used in schools and which ones have high effect rates CASEL as well which is working with social emotional learning it's a collaborative piece a lot of educators are involved in that piece and the piece that you don't see that's been cut off is synergy and that's looking at our own data and what that means to our students so early warning indicators how we use our local information to really inform how our practices need to change so 2019-2020 some highlight pieces of things that we've seen we do know that our kids struggle with suicide we know that we have a lot of mental health breaks at times and coping mechanism pieces assist has come out of the national registry as well it's applied suicide intervention skills and training it's a five day certification so what you're going to also start to see is the building capacity pieces of having folks trained and being able to bring in these certifications to our own district so that we're able to provide those services to more of our counselors as well at this point we'll have six trainer of trainers to be able to assist with the rest of our staff as well with this training looks at essentially a five day course that looks at the stigmas in relationship to suicide what our adult behavior is involved with our students and how we talk about it and also what are those practical discussions and when you do decide to have the conversations and what those look like what you need to be ready for because kids definitely will start to open up and have that conversation as they become more educated in it as well you'll also see castle there castle anchors a lot of the research and policy and communications that are going on with school districts in regards to social emotional health sanford harmony is a curriculum component that castle has recommended as well that's targeting our elementary schools and it's focused really in a toolkit format that looks at those functions there that you see that you don't see so I will see them out loud for the audience as well so it looks at self-awareness social awareness self-management and responsible decision making that also ties in fit with a piece that we'll be talking about in regards to PBIS that ownership of the behavior and those positive pieces that come out of elementary schools as well human trafficking probably one of the largest pieces that people do not know about in terms of how it impacts our schools it's 150 billion dollar global industry they call it a global industry because it matches what we used to see in slavery they refer to it as that because it impacts more families and folks think you say human trafficking and folks go back to usually sexual exploitation of children and it's much more than that so it looks at rapes it looks at beatings it looks at these other functions of doing something for pay or coercion or fraud so things like modeling agencies that hook their into our kids nanny positions that aren't really nanny positions it's a lot more to it than what folks think it is legislation passed in 2018 in regards to making sure that not just our staff but our students also receive information about healthy boundaries what does that look like to keep healthy boundaries that includes internet and other digital pieces as well so the course pieces that we're looking at is 101 through 103 those also look at trauma informed so it looks at what should we be looking for in reporting how do we report but it also looks at if that does happen how do we support kids in that trauma lens in terms of de-escalation there's a few different options with de-escalation one that seems a little bit more solid with secondary that we're familiar with is as well as elementary so CPI and TCI are two of the most used in school districts one is focused on crisis prevention institute it has a little bit of a different lens on both I will say are strong in looking at what the triggers are how to use nonverbals how to bring kids down the intent is never to go on hands-on but there are times that you don't want a student to hurt themselves or other people so how do you do that safely so that you don't risk staff or student harm in that both of these programs do that and they do that very well so again those pieces of be ready for something and what that looks like for our students facilitation of small group counseling so what does it mean to actually have a purpose behind small group counseling pre-screening students to see if they're even ready to partake in that piece and also planning what is the curriculum that we're actually using often times we can get into groups with kids and not have an intent or a purpose and we're not prepared to how to manage that and how to really move the topic or the questions that we're asking kids so it's a skill that we are definitely looking at in terms of helping all of our counselors understand our kids ready to be part of that group how do we get kids involved how long should we keep them together and what kind of questions do we ask LGBTQ is looking at really the safety and the awareness of the issues involved in addition as you guys recall as we went through the comprehensive school safety plans this was an area that we highlighted as well that we can do a better job at so how do we make sure that it's not just inclusion but that we allow and openly accept the students that we have and really draw out some of those issues to give them a community as well and the last piece there also kind of chopped off at the end was positive PBIS positive behavior intervention systems we are moving to the state conference we'll have a large contingent at the state conference as well those folks coming back will also be those trainers on the campus so when you're seeing folks go out there is the intention and accountability to come back and train the sites and the staff that we're actually working with so you're seeing that full circle of getting more bandwidth with the folks that do know the pieces that are moving forward we're also looking at the tiered fidelity inventory so that framework piece that really looks at what moves us from the levels of PBIS to really be solid with how we support our students and the restorative practices that we use on reentry covered a small piece of what we're doing but a lot of pieces that we're doing so there are our focus areas you can imagine in the domains if you were to think of the academic social emotional and then the career obviously you see a heavy lift on the social emotional piece on this one because that's what we're seeing our numbers and our data suggest that's what we need to spend the first part of our year looking at thank you okay so board comment again hi thank you for the work on this so as we heard you know earlier you know in the meeting and then through various points where they're you know obviously immigration enforcement is a big concern right now my understanding is that there has been training for our counselors and so that's why we're not seeing that specifically addressed here but can you talk about that yes that's correct there's also a piece that we will be doing a refresher piece with our administrators in our school office staff too a lot of times as Dr. Rodriguez mentioned as well it's that piece of if we end up in a situation where folks go to a campus what is our responsibility it is not the straight law enforcement piece of access to our kids so those pieces are reaffirmed with our office staff themselves the other piece that's highlighted within human trafficking as well is the exposure and the absence one of the pieces of human trafficking is the threat of legal exposure so families don't seek help families don't come out because they're fearful that they're going to be deported or moved so that is covered in the human trafficking piece as well because our families that are here are absolutely more inclined to be victims of human traffic than other students that we have as well the next piece would be is that as we see or we see those pieces start to happen as Erica has suggested we'll continue to partner with them on messaging and make sure that our families have more information about what to do and what we can do Jennifer I just want to say I'm happy to see the aspects of the social emotional learning because that's one of the big things that I have been interested in and getting in our schools and implementing some kind of curriculum to really help our kids and hopefully prevent a lot of these problems that they have later as teenagers if we can start them off and in kindergarten and first grade and really teach them about understanding themselves understanding others and the importance of respecting each other so I'm excited to see that thank you thanks I was just going to ask you so those for example that are going to the PBIS conference is there going to be a big pretty big group to can come back and benefits yes so right now what we're structured as is similar to when we did that the PBIS kind of repush in terms of that that number I know you guys heard the information on it but essentially we had over 50 people that were able to go to the last Northern California Symposium piece yeah we expect more than that I'm going to hunch that we're probably going to be closer to 60 but the design really looks at an administrator in addition to the two lead members of each PBIS group so what you basically have is that circle of accountability with the direct supervisor as well as the folks carrying out the work with our teachers as well and and PBIS is now in every single one of our schools now right that is correct because it wasn't at one point it was getting there but it wasn't there that's correct but it's everywhere now yeah yeah that's like that and growing and growing that's good okay just a quick question comment maybe sure and so this is exciting I'm assuming that cultural competence is somewhere integrated within the training yeah Michael Berman myself and the rest of the team have been talking about what that looks like as well so that when we do these trainings it's not one shot on each side it's that we're actually relevant on both sides so the same educational piece that we're working through with the EL master plan and the cultural competencies there are seen in this work as well so how do we make sure that you there are different ways to approach folks of different cultures as well so we have to be make we have to make sure that we're aware of what that looks like as well very similar to the argument of when you have families that fear you know being deported in those pieces there's a different approach that you have to use versus just picking up the phone and expecting them to come to the school right so all of those pieces are being played out great thank you I totally agree yes I always see just turning on the light that we do you're never asking but you're trying to Karen may I speak okay about how many so this is all about social emotional counselors and I think this might be the very first time we've had a presentation about this so this is great we've been able to add them with with feedback from our stakeholders and LCAP and sites because for a long time we didn't have social emotional counselors so this is really exciting how many do we have all together I know you gave us a whole roster last time I did I'm looking at at least I saved it numbers we have I can answer that question we have five at the high school level three at the middle school level and four at the elementary level that's great there's and I you know I know you heard Erica talk as well the work that we're doing is looking at the alignment of who takes which piece of that tier and what the intensity of that work looks like so as you see the small group facilitation anger management conflict resolution those are things that we can have our social emotional counselors involved in so we're not actually hitting that top tier where we do need to outsource and get that that one-on-one piece through PVPSA as well so it's kind of aligning those folks and do any of our regular guidance counselors like overlap because I know they do a lot of occasionally emotional counseling when a student presents at their office and they're upset or whatever yeah our family outreach folks as well as your guidance counselors so when we go through the hatching's work that work is actually done with all of our counselors so your quote-unquote and they do have the same credentials but quote-unquote our academic counselor folks are with them as well so they're getting cross-trained in all of these pieces that's great and then I'm wondering if we could bring back on a different presentation that's a lot like this like the training that our guidance counselors are getting true because there's been holes and problems and turnover and kids losing a lot of scholarship money as a result of bad advice or no advice so I would like I think we're all very interested in that never happening again in our district so I would like a presentation like this based on the guidance piece to the academic domain okay yeah sure yeah this is great though thank you I just want to say thank you Kirsten I know you've been doing a lot of work and I know the guidance counselors have been doing a lot of work I attended there was it was like the conference about my house a couple months back at the church and there's people are excited about this and they're trying to do more they're working to do more and thank you for putting this together so we're in the very end of our session for the consent agenda no public speakers I wanted to accept with gratitude the donation from Monterey Peninsula Foundation for Watsonville High School grad night thank you so much for that okay can I have a motion yeah this is do the motion first and then we'll defer the item I mean no no no make a motion for the consent agenda and then we'll defer yeah that's how it goes yeah that's right I might yeah okay so okay so you made a motion right Jennifer no she's not yet so I would I would like to also pull the community foundation grant so that's item 11.3 which one do you want to pull Jen so I'll make a motion actually I'm pulling 11.3 11.11 and 11.14 14 and second the motion I was going to pull one two I'll amend my motion which one do you want to pull I'm going to put 11.16 just ask her a question about the building trains council training education okay and also pulling 11.16 will you amend yes okay first and second all right all those in favor for what would you like aye okay let's start with the deference so I'll start with the lowest one the 11.3 so um so all of our high schools including renaissance and new school and all comprehensives were eligible to receive a grad night grant from the Monterey Peninsula Foundation and I've said this multiple times so is is that something our grant writer should have been responsible for helping to to pull those down or is that something the activities director at each school should do because it really would have offset the costs the very expensive costs of those grad nights for a lot of the students so we did present the information to the to the school sites and it was their responsibility to move that forward most of them that would have been taken on by the athletics director or the activities director how it could however it could have also have been like a vice principal or the principal as well we what we do is we have our grant writer work on significant grants that pull in large amounts of funding for the site or for the sites in the district and the littler grants we do have her push off to the sites because otherwise she would be taking up her time doing little grants and not able to do the large grants that we've been pushing forward so you're saying just the other places just didn't do it they just didn't bother they chose not to yes okay now Jennifer okay so my first oh we vote I make a motion yeah I'm sorry I make a motion to approve you love in form three I second all those in favor aye aye okay so you have to do it's one at a time yes so mine we're just going to go in order because yours is 11.16 right yeah 11.11 approve agreement for architectural services for assessment and schematic design of the towers building so my concern is with our budget as it is what exactly are you guys trying to accomplish with the towers going forward here so so one of the items that we as the board approved when we got the financing to acquire the property the building and the property we set aside approximately close to six million for deferred maintenance projects but also to complete any upgrades to the building that what we thought were needed and we did an assessment of the buildings both buildings and there were some internal findings some included the sections of the roof HVAC another section was a reception area located on the first floor and so kind of more of the logistics planning of that piece and then another finding was the lack of or the amount of entrance points into the building I believe it was about and Rich helped me I believe it was 24 approximately 24 entry points to the buildings and this was an issue and a concern because of safety for district staff but also for parents and community members it's confusing if you don't enter through the main entrance you get lost really easy so that was also recognized and other items the condition or age of the interior of the building so this architectural agreement is to look specifically at a reception area and main entrance point and then also to review our security enhancement so what we're looking at is a main entrance point to the building and enhancing security services whether that's a keypad or a fob to enter into the building so that we can designate what entrance points are locked down and the other requests from the board was to look at our student services and an enrollment center a parent engagement center which was an area that we do not have so currently our parents and families go up to the third floor for various services so what would that look like if we had that on the first floor as an entry point so it's more accessible for enrollment packets or questions regarding services as the district as a whole so that's also included in this agreement and I believe that covers all of it also it was the seismic retrofitting so part of the analysis when we went through was that the building was was safe for life and limb however it would if there was a major earthquake there would be significant damage to the building so part of the reason why it was such a large amount that had to be set aside was due to the fact that we also have to do retrofitting of the inner beams and so that's another large portion of the funds so when people saw this there were some that thought that we were going to be making this a spanking new place and unfortunately that's not the case it's really just making sure that we have a roof that doesn't leak that we have air conditioning and heating so that we don't have people using individual heaters and then making sure that the building is safe and secure and that parents when they come in that they actually are well received and feel valued so this is for the first phase of getting the initial estimates and everything going and so we've already put aside six million dollars for that and that's already in the budget yes yes so clarify those points as in the budget it's not the general fund or any of the our adopted budget it's within the financing that we got for the property acquisition okay so it's built into the that schedule that we shared and we'll be acquiring the property thank you I think it's an important point for the public to now too thank you you're welcome and if I can add I think one of the things that as a board we're really excited about is that resource center per se where where parents can just come in it will be a one stop for every information that they need access at that point in time and I don't think currently we have anything like it so I think it's always hard for parents to navigate and know who to go to to receive services or enrollment packets and so forth so I think having a centralized place where it's safe and it's welcoming I think we'll benefit yeah I see accessible will be definitely a benefit to our parents and families yes absolutely so with that I would like to make a motion to approve this item can I speak a quick comment I wasn't here when a lot of this when the towers was bought but go ahead and support but I just wanted to bring up a concern one of the first things that I said when I came to talk to Michelle was Coralitos Creek floods we're in a flood zone and I just want us to be aware that we're next to a creek we're in a lower elevation you can look when you park right here at the parking lot if you look right across the creek it's higher we're lower I just want to I know Nancy knows about that you know that we flood we're in a flood zone and flood planning I just wanted to reiterate that thank you hi the next one was 11.14 that's the Parro Valley playfields project we're enduring it incurring an additional cost I believe with us can you explain a little bit about that so this one is actually district requested and it was strategic there's two portables that are near the the gymnasium that currently the site does not have an adequate space they're using a regular size classroom the easiest way to explain this for a music room and so what we're doing is we demolishing a wall for two adjacent portables to make a larger music room and then we are also looking at some acoustical type frames to install on the wall so it could be it could fit the purpose of the music program but currently right now they only have a one single classroom portable for the music room and so this is expanding that classroom to join two classrooms together and the option and I think the site's very pleased with that because as the auditorium is down the road it's also we can be functioning as a school site and having the music program continue and so one of the cost savings measures that when we met with the contractor and that's why we wanted to go out through this process is because if we would have stopped or brought in another contractor or stopped the work and after this project was done the cost would have increased significantly so since the contractor was on site we agreed to have it as a change order so that we can accomplish that and it's part of the scope of the project the other piece that was also had an impact of this was the portables that were near the football field that had to be demolished so because of that that also assisted us in kind of linking these two portables together you're welcome so Joe won't the music program practice and the performing arts center won't they have space there to have their instruments and have a pit and yes so the auditorium currently the way it's designed has a stage auditorium practice room a green room and storage we might need more than one music room because we might have multiple music things right and the program's actually in effect now and Matt's doing a great job in building it and so how do we serve our kids now and so this is the fix to serve them now and once the auditorium is built now the site will have more options do they use this as a practice room do they use this as a more career tech ed room once the auditorium's completed so it does benefit now thank you you're welcome so just just really quick one thing that was going to happen if we didn't do this was we were going to have to reduce the VAPA programming just because now we have more students coming in there also was an issue with the acoustical level that it actually was at the damaging level for the amount of decibels with a number of instruments in the room and so that's why not only was it for the growing of the program but it was also for the health of the students we weren't going to be able to grow to a full size band or even close to that with just one room so we needed to split it and then put the acoustics in there so that the decibel level would not get up too high move approval second hi is this 1116 11.16 okay yes this is we're pretty excited about this because this fulfills one of the seven parts of our areas that we are supposed to cover and one is pre-apprenticeships and we're going to be working with the building trades and we're going to offer five trades carpentry masonry plumbing electrical and the HVAC so we're we're looking forward to finding people that want to do this become pre-apprentices and we have found that even if they don't become actual apprentice they end up with jobs because they have these skills so we're looking forward to it it's a it's a good it's a good thing for our students and something good for our school they're involved yeah they're they're the building trades they're going to be involved in helping us teach the whole component there's a specific curriculum the whole thing I'll make a motion to approve I'll second thank you so motion number one closed session item 2.1 I move to approve the certificated personal report as presented by district administration on June 26 2019 with 393 and 12 additional action items including one correction motion number two closed session item 2.2 I move to approve the classified personnel report as presented by district administration on June 26 2019 with 221 and one additional action items announcement number one the power of Alina fight school district is pleased to announce the selection of Daniel Jacobs Meyer as a new coordinator of site academics at Mar Vista elementary school Mr. Jacobs Meyer has been serving the students of the Pajaro Valley since 2005 as an elementary teacher tech liaison PBIS team member and tech cadre participant Mr. Jacobs Meyer is trained in the mindful schools curriculum integrated a variety of technological tools to gain a deeper level of learning and engagement and builds class communities to facilitate social emotional development he obtained his bachelor's of arts in U.S. history from UCSC his multiple subject teaching credential from CSUMB and his administrative services credential from Concordia University we are proud to welcome this highly accomplished educator to his new administrative role announcement number two the power of Alina fight school district is pleased to announce the selection of Aaron linker Reda as a new coordinator of site academics at MST elementary Mrs. Lanker Reda has been serving students of Pajaro Valley since 2007 as an elementary school at a lonely elementary and spent the past 10 years at Radcliffe Elementary she received her administrative service credential from the Santa Clara County Office of Education multiple subject teaching credential and degree in liberal studies from San Francisco State University Mrs. Lanker Reda has been serving as a fourth and fifth grade teacher at Radcliffe in this role she has advised many student teachers from UCSC participated in the constant art of teaching foundation technically is on member of site leadership team and planned and organized many fundraisers to help send students to outdoors science school we are proud to welcome this highly accomplished educator to new administrative role announcement number three the power of Alina fight school district is pleased to announce the selection of Rob Hoffman as a new assistant principal split assignment with Watson will hide PV high school to assist with after school and intervention program Mr. Hoffman has been serving students of the power of alleys since 2009 as a biology integrated science teacher he has served as K through 12 science curriculum coach and career technical education coordinator for our district Mr. Hoffman received his administrative service credential and master's degree in educational leadership San Jose state and a bachelor's degree in biological sciences and teaching credentials from Cal State chief among his achievements and and grants are national science foundation RPP co-principal investigator computer science Santa Cruz County science lead steering committee and environmental literacy initiative Panama canal project partners for international research and education teacher cohort 24th century technology classroom grant lead teacher and Pacific Coast teacher innovate innovation network grant we are proud to welcome this accomplished educator to a new administrative role and all these were passed 601 thank you very much so the last thing I wanted to report out is the final settlement agreement and release for one special education student okay past 601 yes okay I'm gonna close the meeting and our next meeting will be July 10th here