 So, with that, Kyle, would you like to go ahead and begin the... I'm going to need the link for the regular meeting too. I can't find it. I'll send it to you right away. Okay. So, Sydney is going to go ahead and... Okay. Thanks. That's terrific. Just to confirm at this point in time, at our finance committee meeting, we do have myself. We have Quinn, we have Kyle Welton, we have Maryland Donahue, and I believe we have Sherry Speth. I believe those are the only trustee members that are here for this meeting. I know that we have Debbie also on the line, and we also have Sydney, and Garrett Erickson is more than six feet away from me in the council room. So, at this time, I think we have our quorum, and I think I will turn this over to Kyle if you would like to attempt to run the meeting from where you are. Yes. Thank you very much, Maeve. Thank you, everybody, for your patience as we can grapple with these technical difficulties and this interesting world we're living in. But I will go ahead and call the meeting to order at 2.43 p.m. I do believe we have a quorum. Is that correct, Maeve? That is correct. Excellent. So, with that, we move on to item one, two, and I am seeking a motion to approve the minutes of January 23, 2020, and the amended minutes of December 26, 2019. This is Maeve Quinn, and I make a motion for that. Excellent. It's been moved. Is there a second? Can you hear me? We can hear you now. Oh, but maybe not. I want to add a tiny piece of what you said, Kyle, I assume it's a motion to approve the minutes. Yes. Would you make a second? I turned off my webcam because it says that I don't have the, but I'll second the motion. It's been moved and seconded. Any discussion? Hearing none, all those in favor say aye. Aye. Aye. Motion carries. So, we'll move on to item number two here, under item two, one, review and possible action on payment of current expenditures, including payroll and special revenues, grants, gifts and donations. Debbie, is there anything you'd like to speak to on this one? No, it's pretty straightforward as what I had put in the analysis. You know, we're in good shape, and... Very good. And it looks like we have a few generous gifts here as well. Thank you to the Rodney J. Princeton, Irrevocable Trust, Automated Products, Anthony and Jane Garten, Connie Wells and Ethel Everhard for all their support of the library. Any other comments on this one? Discussion? Hearing none, I'm speaking in motion to approve the payment of current expenditures, including payroll and special revenue. This is Maeve. So moved. Been moved. Is there a second? Did we have a second on the motion? Looks like we lost ML for a minute. The challenge is of technology. I'm just wondering if the chat box, it looks like there's something in the chat box. I can't access it, but I don't know if Mary Lynn is saying a second through the chat box. I can't hear you, but I can hear you now, so there are two of you, Kyle. Yes, because I'm popping up on the chat box. Maeve has moved approval of the payment of current expenditures, including payroll and special revenues. Would you second? Let me try again. Yep. Is that a second, Mary Lynn? I don't know. I'm going to put my phone in. I can't connect with you, either pound or hash sign. That's a wonderful picture of you, Mary Lynn, that they're putting up. Gorgeous. Can you hear me? Yes. Wonderful. Lynn, would you like to second Maeve's motion for approval of 2-1? I would be delighted. Second. Excellent. Been moved and seconded. Any further discussions? Hearing none. All those in favor, say aye. Aye. Any opposed? Motion carries. On to item 2-2. Debbie, would you like to go over anything further on the current budget status? The only thing I want to recognize is that our levy is still not posted and they have now corrected the other error, so the next financial statement hopefully will be correct. I have a call in to Marty to see when the journal entry will be made for the tax levy. And once that's made, then everything should be correct on the financial statement. Any questions from the finance committee on the 2020 budget steps? Looks like we're on track. I appreciated the detailed analysis that you provided, Debbie. Hearing no further discussion, we'll move on to item 2-3, which is an update on the 2019 budget. And I'll turn that over to Debbie. Okay. Actually, we turned out a lot better last year than I had hoped. I thought we were going to be about 20,000 to 30,000 over budget with some of the projects we did, but we were only 6,000, you know, low over 6,000. So I thought we had an actually really good year. And we kept our reserves intact with only having that $6,000 loss. So 2019, we got a lot done. So it appeared to be a good year for us. Kudos to you, Debbie and Garrett and the entire staff for continuing to be rather frugal while we're still working to expand services for all of our patrons. Any other comments or questions for Debbie? Comments and questions? Okay. Hearing none. We'll move on to item 2.4, which is the 2019 meet public library review. And Debbie, do you want to take that one as well? Sure. I just need to find that document real quick. Sure. So I can just read from here. Because we were, we came in only 6,000 over budget. We have much more added to reserve than I believe we anticipated for 2019. Yeah. Go ahead. So actually we were able to meet with our patrons. We were able to meet with our patrons. And that is based off of our 2020 budget. As I've listed on the document. We still have the insurance claim reserve for 25,000, which is a carryover every year. And then we did set that rough repair. I worked with Marty and Tara on getting that set up. That is set up now. And we do have the 20,000. That was transferred out of our budget. And then we had an encumbrance set, which was the real repair. That was the 14,000, 400, which is now complete. And we just paid that last week Friday. And then we were overspent by the 6,009, 03. And even with, you know, we're still having unreserved. There are 22,000, 39, 40,000, 30,000, 40,000, 40,000, 40,000, 40,000, 40,000, 40,000, 40,000, 40,000, 40,000, 40,000, 40,000, 40,000 car repair for 20,000 30,000, 39, 42,000, 42,000 in case we would need that. And then, if that is still there in December, then we'll put 15,000 in the rough repair as what was said. In minutes. Two months ago, when we set this up, so. Thank you. any questions, comments on that? You're none. We will move on to our next item. close discussion. So Debbie, are we or maybe Maeve, I don't know if there was a question here about if this was properly noticed. Are we still able to discuss this one or should we move on to item two six? I believe Marilyn, we need to move on to item two six correct. Well, were you talking about going into closed sessions on 2.5? We know 2.5 was not put into closed sessions. So, I think because of the error, we have to move on. We can't discuss it because the quote was encoded. Okay. Yeah, you can jump in. I mean, you can certainly talk about it. It's just we don't have any supporting documentation. Okay. Yeah, I sent that out like in the packet, but since then I got a new quote this morning. I mean, is this something that has to be dealt with now? It should be it's that material room. We wanted to try to get that completed while we were closed for killing off the, you know, insects that, you know, the bed bugs that are in the book. Well, we certainly can't go into closed session on it. That's pretty clear. The material, the materials are not on board docs. Marilyn, it was approved at the last meeting. It's just that because of fire marshal and the building inspector, the cost went up. So we wanted to approach the board so they know that the cost went off. Yeah, all I'm saying is that if the material is available and it wasn't posted on board docs, I'm really not comfortable going forward with it. But I'm not the live, I'm not the library lawyer either. So I think we have to make a decision as to whether we can take action on it. Sir, Maeve and Garrett, do you have any thoughts on this? In the past, we have never put quotes on board docs because those are normally, you know, a company's information that they're providing to us. And also those things can change. And so we did have this approved at the last meeting. It's been, as Debbie said, the cost has gone up slightly after the two inspectors came through and added some different costs that we needed to include. Moving forward, we certainly can put quotes up there if we want to moving forward. But I guess in the past, we always thought we could give you guys the amount of money that is being proposed, but not necessarily share the actual quote. I don't know that you guys need to get into the operational piece that we're trying to deal with unless that is something you want to get into in the future. This is just, I guess, it was news to us that that needed to be up there. Still in the negotiation phase, we can certainly go into closed sessions and discuss whether or not, you know, you can go into closed session and negotiate. I mean, if we want to negotiate and listen to your thoughts on how we should move forward. And from competitive or bargaining reasons, we don't want the public to know what's going on. But all budget items. I mean, if you don't need board approval for it, then you don't need to bring it forward to the board. If you do need board approval for it, I would have to know what the exception would be that it wouldn't be a public document. Because these are all public documents. Do you see what I'm, do you see the difference I'm making there? Sure. So what, Debbie, what is the difference in the quotes? It's certainly with the board that the public has no access to. I don't know. It's a question for Chuck, I guess. Debbie, what is the difference in the quotes from the last meeting? It was 15,000, roughly, and it went up to 34,000. Okay. Right. So I think if there's, I just want to make sure that we're careful and compliant with opening the vlog. What I will say, I know in the school district when we have tabulation of bids, we don't typically, I'm trying to remember to think it's been a year or so since I've been on facilities and rec. We usually don't include the actual document from the contractor, but there is a memo that just has the amounts that are listed from the bid, and then the recommendation from the administration for us to approve. So the dollar amount is included, but that document from the contractor is not, if I remember correctly. But so they emailed me about this, and I just wanted the board to be aware that there wasn't an increase in it because it wasn't within a thousand, it was about double a cost. So I just want to make sure that there's still approval from the board to move forward with that. I guess I'm okay with taking action on that amount. Is there anyone who would object to that? I'm certainly not comfortable with it, but I think if we need to go forward with it, let's just go forward with it. Okay. I mean, the reason Debbie gave me is that she didn't post it because the public might not understand it. And that is, that's probably not good reasoning. And this gets, this stuff gets very complicated. And it's really sometimes, you know, I don't know, Mary, but if it needs, if it needs to get done, we should probably just get it done. Mary Lynn, what I meant about the public when understand it was the reserve account, not the additional on the materials. Okay. So why didn't you post that? It is posted now on board docs, the reserve document. Okay. Okay. So I guess it's fine. We have, we have past precedent on this one, but I think we're moving forward. We'll just have to consult with Chuck and make sure it's okay. Debbie, what was that, what was that increased amount against about 34,000 now for the renovation? 34,000, 427. Okay. So I'm seeking a motion to approve the expenditure for the revised amount of 34,000. What was the last part? Sorry, Debbie. Pardon me. The last moment. 34,000. 427 even. So for 34,000, 427 for the renovation of the material. Right. This is Maeve and I will second. Or Maeve, will you move? Sorry, I'm the chair. I apologize. And the discussion point I would just like to bring up is that this discussion has been very illuminating because we've been doing things a certain way. And I think we've just learned how we can do things in a better format and make sure that we put things up on board docs in addition to our own emails to make sure that the public are aware of all the information. So it's been a good discussion. And Maeve, I might have this one too. You know, this is just my reaction and I am no expert on this by any stretch. So we've got a motion on the floor for Maeve to approve the expenditure for the new amount. Is there a second? This is Sherry. I seconded. Any further discussion? Hearing none, all those in favor say aye. Aye. All those opposed? Motion carries. Okay. Thank you everybody. And then item 26, the 2020 through 2024 City of Sheboygan-Campbell Program. Debbie, can I hand this one over to you? If I could just, if I, Debbie, this is Maeve, if I could just jump in. At this point, it's after three. And I'm wondering if we can table this to our next meeting. We can't. Oh, never mind. I've just been told by Garrett, Erickson that we cannot. So we'll go ahead. We'll just try to move it quickly. Thank you. Yes. What it is, it's real quick. That's for the 2021 we are asking for the phase three of the HVAC system. The purpose will be completed this year. And then we are, he's just got listed on there the phase four, which would be like the first floor. However, I think we may be able to complete the whole project out of the 2021 phase, but you know, unless costs would go up, we would need that phase four, which is on there. And that is the only thing that we need. We are not going to need anything probably in the next two years. After that, that would be major. That's very good news. So we're just like I call for the right motion. We're, we're asking for approval for the phase four of for the 2021. No, actually, you're asking for approval of the 2020 2025 capital improvement. I only had the 24 documents. Darryl just came out with the 25, but we don't have anything in 2024 or 25. Okay. Thank you, Debbie. And I would just note that this is that at least on the IFC, it is for discussion purposes only. It's discussion impossible action, ML. Okay. It's just on the IFC, it's not. So that's okay. Okay. So I'm seeking a motion to approve the 2020 through 2025 City of Sheboygan Capital Improvement Program for a new public library. Is there a second? Second, and that's Maeve seconded. Maeve second. All those in favor say aye. Aye. All those opposed, same sign. Motion carries. We don't have any items for future discussion. Our next meeting of the finance committee is scheduled for July 23rd, 2020 at three o'clock. Hopefully we can do that one in person. Item number five, I am seeking a motion to adjourn. Second. Maeve second. All those in favor say aye. Aye. Aye. And sign. Motion carries. We are adjourned. Thank you, everybody. We'll see you over on the board of technical. Wonderful. Thank you.