 So, I'm one of your presenters today. My name is Hannah Dursall and I work across the access team and the support team. And this is my colleague, James Rainer, so I could introduce himself. Yeah, so I'm James, I'm part of the support team, so we deal with supporting researchers who use our secure lab. So that's sort of data queries, output requests and obviously imports. Thank you, James. Next slide, please. Oh, sorry, he got it. So we have a mentor meeting session just to sort of get everyone engaged at the beginning. So if you're on a PC, you can type in menti.com on internet browser. Or if you have a mobile phone device, you can use this QR code, which will take you to the same address. And if you type in that code at the bottom, 78617505, it will take you to our presentation, which will begin shortly. Yeah, I'll just share my screen and you will see all the answers from our attendees today. So the first question is, why is there a research topic? So we'd like to see what our work is ongoing for you. So Eddie, if you have many projects, then we'd love to see all the answers on the board. Thank you. Please let me know if you have any technical problems and we'll try to sort out quickly. So if you haven't put any answers, we'll just go through it. It's really interesting to see a lot of different research topics. Yeah, we're happy if you have any questions regarding any data you're interested in, we're happy to assist you in any way. So for our next question is, what datasets are you looking to import? Do you only have one? Yeah, okay, we have more. Thank you. Spatial level data, ONS weighted crime, harm survey for England and Wales, longitudinal data set and longitudinal mental health data. So it's quite varied datasets that you'd like to import. I think James, you've had quite similar import requests, haven't we? Yeah, absolutely. Great, thank you so much to the next question. Are there any linkages you hope to do? So if you don't have any linkages, you don't have to answer this question, but if you do, then we're really interested in seeing what they are. Just to add to this, there will be a small section on data linkage when we talk through the form. So if you have any questions, you can sort of ask them at that time, then you can sort of ask them in the Q&A box. Thank you, James. Yeah, this linkage to the indices of multiple deprivation is quite a common one we have whenever we screen the import request forms from our researchers. National Pupil database as well, LA level data and crime weightings to DFE. I'm not sure I've quite heard of this one. So it would be interesting to have a look into this once you submit to the import request and definitely have a look into it. I think that's it for everyone. Please let me know if I'm going too fast and I can slow it down. But on to our next question, and this is the last one I believe. Which organization are you affiliated with? So we're really interested on who's importing the data to our secure lab. We as you know, over the UK day service, we get a lot of researchers from everywhere. So we'd like to just have a look at where you're affiliated. I think our mentee meter is quite slow, so bear with. UCL and Anna Freud Center. Thank you. University of Sheffield. I'm sure there's a lot more people affiliated with other organizations. And so yeah, if you could just add to the mentee meter, that would be amazing. But I won't be forcing you. So just went if you want to. That'd be great. I think that's it then. Oh no, we've got one more. University. Thank you. UCL and Anna Freud Center. So we have two researchers here from the same organization. Probably a different team, but same organization. Thank you. Yeah. I'm not sure if that's it, but we can move on to the presentation. And I think this is the end of our presentation. Yeah, that's correct. And so I'll be with these back to James Rainer. We'll continue the presentation for us. No problem. So this is me again. Thank you, James. So for this slide and one of the important things that we need when we start the import request when we receive the import request from you is we do require the project ID number. So it's best to know that then we do have a lot of queries that they're unable to find their six digit project number. So here are the steps on where you can find it. And this also involves logging into your UK DS account. So just to note that used to kill up account is different to your UK DS account is quite confusing because you have multiple credentials. But just to make that different that difference there that you're you could a UK DS account where you use it to log into our website was used to collab account is completely different. That's how you remote not remote but access to our secure environment. And so in order to find the project ID number you need to log into UK DS account. And then on the left side. You'll be able to see data on on the screen and then a projects button will appear at the below and then you can just select that to view all of your projects, all the titles and all everything you have really that you've created the project. And then you'll see that next to the project titles. You, you'll see the six digit project or sometimes this usage number. They're both the same the current age of interchangeable terms, but if you could send that project number across to us that would be really helpful so you can quickly process your import request. Yep. Thank you. Next slide please. So today, we're just going to go through our different types of import requests so this is divided into two columns where one import requests. One side of the input request does not require a form so this can be if you'd like to import a document and our file our package as data ID file package and syntax. So for these ones you just need to complete our Zen to submit the files across our Zen to service and just put in the notes section in the Zen to that you would like to import this to your secure lab project. On the other hand, we have the column where we do require the import request form. And so if you'd like to import open data. So these are publicly available data so they'll be under the open government license which we'll talk about more later. And then we have data owned by you. So if you have a derived data set that you've worked on. This will be your required to complete import request form. And the others are data owned by another researcher and third party license data so we'll go through each of these import requests as we go along the presentation by me and my colleague James Rainier. So thank you James. Next slide please. Thank you Hannah so I'm just going to go through sort of the types of imports where you don't need to complete the import request form to essentially anything that isn't a data set. First we have documents and syntax so as we discussed you don't need to send a form for these you can just send them using our Zen to service which sort of a secure file service where you can send files to us. You can just send this submission that you include your six digit project number because the research may have a number of projects in the secure lab and you don't know necessarily which one you're wanting to import these files to. If we don't have this that can cause delays back and forth trying to find out this information for syntax files please ensure that it's mainly just code or syntax if there's any sort of data tables or statistics figures and things like that. We do ask these to be removed and we do check syntax files and if we do find these will then ask the research to remove these because we're not sure the origin of this of these sort of data and where it's come from. And we have no way to check check it so we just say that any data or statistics data tables, please remove them in in syntax files before you submit them to us. These in the syntax don't have any reference to secure lab file path and make sort of just leave these blank blank and then once you're in secure lab you can put them in at a later date. And doing so was for his breach of the secure access agreement and it's covered in SRT training as well that you can't put any information to secure lab bar path so please don't do that. We have our files and our packages. So, in our references drive we have a lot of our packages at the moment, but it's not updates only updated when researchers want new new packages installed. So there is a way to do this research can store packages themselves. It's called the Nexus repository manager, and there's a document in there in the references driver explains how to do that. And it's just in the reference our packages driver to note we can only install packages that are available on crown repository. And just to bear that in mind. So if you have like a different package from somewhere else we wouldn't be able to install this. Next up we have the state ADO files. If there's any files in the references drive currently that you any new files you want installed you can email us directly our support team inbox support at UK data service. Please also include your secure lab project number. We would double check the files if they're not already included on references drive if so if they're not included we then begin the install so we will only import ADO files that are on the official repository as well so that's the where they come from if you have a stage on your own machine if you do SSC install it's from the same place there. So we install them ourselves and check them and then move them across to the references drive. In the secure lab user guide there is sort of a small guide how to call the ADO files from references drive. So that's it if you need to know how to do that in the user guide there. Now moving on to where an import request form is required so this is sort of any data any data set. So I'm just going to show you how to find the import request form on our website. Those people want to see that so you should be looking at the UK data service homepage. I think you should all be able to see that. So it's just UK data service dot AC dot UK. So from the homepage if you go up to the top right corner there's contact. You can see that's contact up there. So if you click on contact and it will take you to this page which sort of has all our contact ways you can contact us in different contact information. And if you scroll down to get in touch there is a line here that says for secure lab users with a specific import data inquiry only please refer to our instructions on secure lab import data requests. So we click on this it will take you to our secure lab import data request page. So it just says to import codes and text files you can just send the files to us. And if you want to add a data set that's held in our data catalog so with a study number that's not necessarily an import that's dealt with in a different process so you just send an email to help at UK data service dot AC dot UK. Now finally here we have the data import quest and the data import request form. So if you want to import any data import data and use the data import request form here so it's just this link here. Click on this or you'll download the import request form. So now we're going to go through different sections of the import request form you can follow this along with the form open if you want to but also have all the information on the slides as well. So Hannah do you want to take over again. Yes, thank you so much James I was really good. So as James said, if you'd like to follow along I think it'd be a lot more beneficial. So he'd like to download the form and we'll go through each section together so if you have any questions as we go through, then just please put it in the q amp a box and we'll answer your questions later on. And just so it doesn't confuse confuse the process bit but yeah, if we move on to the next slide. Thank you James. So for the first section, this is quite straightforward. We do require that you provide these details so the most important is there that you put your project number and but you also need your institution organization details in there, but you have to ensure that your original research application form must match the import request form that you complete. Yes, you have to provide your full project title as well so as we gone through earlier you know where to find it in your UK DS account. And they'll be under the PN column. But if you have any difficulties finding it then please get to please do get in touch with us. So this is section is quite straightforward so go on to the next section. The next section is the type of data set to import. So this is just to kind of emphasize really that we can only accept one form for each data set you'd like to import. So if you have multiple ones then we'd require multiple forms to be completed and to note down for us that it's multiple import requests that you'd like to make. So it is noted down in the form but this is just a reminder to do that as well otherwise this does cost delays and we have to keep going back to researchers that you'd have to do again. And we would like to process your request quite quickly. So this is just to note it down here. But you know like any imports if you're not quite sure what category it should fall under then you can just email us and we'll get back to you quite quickly on and discuss further on which category it should fall under. Yes, next please. So we have the section three we have the information about data set to import so for this one. This is where a lot of our researchers usually struggle with because we have a lot of feedback for them for example, the data set title must be the same as to where you've obtained it so it has to like word for word it has to be the same. And if you hyperlink it and then we need to be able to go straight to that page once we check the form. And you also need to have by the brief description of the data set so minimum would prefer to to sentences just so we have an idea of what the what the data set is about. And another thing that you need to provide apart from the form is a variable list so you can put this in the form and there is a section there. But if you have a lot of variables that you that you're looking into, then it's also best to have a separate form for that so you can do it in Word document or Excel and then we can just have a look but you'd have to ensure that you. Sorry I was muted for a second and so yes and so I was saying the variable list needs to be referred on the form if it's a separate document. Yep, so on to the next section, and this will be for James thank you James. Yeah so section for us the use of imported data set so here we ask for information. How does the data set fit within the aims of the project, you know that's been outlined on the original research pose on project project application. So just ask for a few senses here how how will be used and how it fits in with the scope of the project. And 4.1 follows on from this is how if there's any linking using using the data set. So it's asking here if you if you plan to use that external data set to link to any data within the school that project. And so we asked to provide description of the date sources that to be linked and sort of key variables how how will be linked so the linking methodology methodology and provide justification for the linkage. In this section you can specify if you require any of our sort of additional linking services. So these are only really if you have sort of external business data business data sets that you want to link to sort of the onus business data sets within secure labs like the business structure database or the annual survey of hours and earnings. If you have external business data such as fame data or something like that. If you use our IDBR number matching service and we also can generate pseudo anonymized IDs. As well if you have some business data may need to go to ONS to link as a certain identifies that that we don't have as well so if you have any questions about these please just put them in the Q&A as well and we'll address them. So section 4.2 is only if you have a DEA digital economy act accredited project. So these are any who have onus data through the digital digital economy act, just because that these import requests also may be sent to the research accreditation panel and they require this additional information. So in this section it does ask if you. Whether this data set you're attending to import was it specified on your research on the original. Research project application and it also asks if and why you sort of if it wasn't included is asking why you sort of then request the import now rather than at the point of application. I know this is a question and research changes all the time and you're going to be important data sets that you have no idea you want to import the start but it's just they just wrap require that information so that is why that is included on the form there. So this is me so our next section on the form is the permission to use this data and this is where you have to provide the licensing information depending on the type of data set you'd like to import. So we really do emphasize that it's really important you complete the section properly because this is the section that really does cost delays for a lot of our researchers when they haven't completed the licensing information properly. We have to go back to them and say, please can you provide what is required on the form. So what we really need is the open government license and so it's usually if if you import an open data on the form and you put it on the form what we usually suggest is you put on the search box of the of the website that you'd like to where you've obtained the data from. And then put open government license or any kind of license and just look through it and they're usually usually says what kind of license is and that's the information that we require. So we'll go through the each sections later but this is just to emphasize really that this is where we a lot of delays are cost. So if you have any questions at all, then you can just get in touch with us via our email or you can complete the web form and I will get back to you quickly on that. Next slide please. Thank you. So this I mentioned earlier so for the open data, we do require the URL from which the data is obtained. So this is as I said earlier. We need the full link. And so it needs to directly take us to the page where the data was obtained and ensure that this is the correct link for it. If not, then we'll have to go back to you and say that we do require the full link again. And then the next section on the form is the brief summary of the license condition. Now we don't expect you to copy and write the whole open government license. It's a whole page on licensing so we don't expect that so you can just put open government license data and you can hyperlink that so once we check it and click on it it'll just take us to the open government license page. So that will do. No need to copy that will take time. And so if you can just have a link that and then we can just have a look quickly. And the last one as well we do need the link to the terms and conditions of the abuse as well. So this is just where it says that you are free to use the data. Regarding the open government license, that makes sense. But yeah, so it's quite straightforward. But this is where a lot of our researchers do struggle. So it's just a bit of a search on the website and putting license conditions and it should come up. And if not, I would suggest going at the bottom of the page and there should be a link as to where the license would be found. Next slide please. So for this one. So section 5.2 is data owned by you so if you remember in the previous and earlier in the webinar we went through each type of data set that you'd like to import where the import request form is required. So for this one, if the data is owned by you and you are the sole data owner. Then you just need to specify that in the role you just need to take a box but if you are, if you would like to import data that's derived so it's not just you that's the data owners also. So for example, ONS, then you'd have to take the other box where it says you are joint owner data owner and then complete ONS details on the form and you can add as many data owners as you'd like if that applies as well. If there's multiple data owners for that data set that you'd like to import. Yeah, so next section please. So this is saying 5.21 so this is where you need to provide the name of the data owner position institution organization if apply if it applies and then the email as well so and this is just a way to break it down a bit. Yeah, next section please. And so this is data owned by another researcher or third party licensed data so this this data set on although they come quite rarely to us we do still get a few requests on this type of data so we do require a bit more on this such as a contract so we need a contract that from the data owner and themselves stating that you that permission has been granted for you to access this data so if it's you and other people in the project team members, they must be listed in that contract as well. This can be in the form of of an email and as I said it must state the researcher and all public project members listed and to use the data in the secure lab. So yes just similar to the previous section that you'll have to provide the name of the data owner position the institution and the email address. So you'd have the contract as well as the import request form and if you have variables as well with require a variable list so in this case you'd have you'd have to provide three different documents to us. Yep, next section please. And the last bit of the section so not long to go and we do require for you to sign the form and date the form and we would like it to be electronically signed. We can't accept Ms paint or because we have a few forms that have done that we've had to go back to the researchers that you need to electronic electronically sign it. So just to know as well that once you've completed the form please please please do not send your data set yet because we'd have to go through the checks and we'd have to check with our collections team as well if the licensing you provided is correct. And we will get in touch with you once we require the data set to be imported, but it will be communicating with you throughout the process so you'll be on your own. There will be some sort of communication from us to you to let you know where the stage of where your import request is at. So yeah, that's it on the import request form and James. Thank you Hannah so now it's going to show you how to find the different help pages and FAQ pages on our website. So I'm going to share my screen again for the website. So I can everyone see that should be just the home home page again and kdateservice.ac.uk. So if you go to the top right again there should be your help. So you click on help. It will take you to sort of our whole help page so across our service all the different types of help you may need. And the second here on the right we have our secure lab. So these are sort of our main questions are asked about secure lab sort of different questions and here we have our secure lab FAQs. So if you have sort of the sort of query is probably been asked before so here we sort of address all sort of the main questions that our researchers and users ask. So it's quite a useful tool to get information and of course if anything is not answered on these pages and please do get in touch with us by email.