 Okay. I have 530. So I would like to convene this meeting of the Board of Directors to the San Lorenzo Valley Water District for September 16, 2021. Can we have the roll call please? Of course. Can you guys hear me okay? Yes, we can. Okay. President Mahood. Here. Vice President Henry. Here. Director Aitman. Here. Director Foltz. Here. And Director Smalley. Here. Thank you. Are there any additions and deletions to the closed session agenda? The staff has no additions or deletions. Let's see. This is the time for oral communications regarding items in the closed session. But I do not see any participants, other attendees, other than the panelists. So I think unless somewhere out there in the ether, shout out. But otherwise, we will go and adjourn this meeting to reconvene in the closed session. Thank you. We'll see you back at 6.30. Thank you. Okay. I have 630. So I would like to convene this meeting of the Board of Directors and San Lorenzo Valley Water District for September 16, 2021. There were no actions taken during the closed session and there is no report from the closed session. Can I have the roll call please? Can you guys hear me okay? Yes, we can. Okay. President Mahoon. Here. Vice President Henry. Here. Director Ackman. Here. Director Foltz. Here. And Director Smalley. Here. Thank you. Are there any additions and deletions to the agenda? Staff has none, Chair. Could I, one issue, Chair Mayhood, District Manager Rogers, I believe there was some concern about pulling the consent agenda minutes. Yeah. I was going to say that we would pull the Board of Directors meeting minutes for September 2 because those were not actually included in the packet. What was accidentally included was the revised version of the July 15th one. So we're going to pull that issue from the consent agenda and we'll look at the minutes of that September 2nd meeting at another time. With that, we have the time for oral communications and let's see. This is where we have communications from the public on any item within the purview of the district that is not on the agenda tonight and let's see. Do we have having a hard time showing? There we go. I see that we have two attendees. Does anybody want to make a oral communication to the Board at this time? Hearing none, seeing none, we'll go ahead with the next item on the agenda which is director's reports and I would like to first turn to Bob for his report. Oh, thanks Gail. This will be very short. Unfortunately, we had a resignation from the admin committee. Melissa Bounds who's served on the committee for I think almost two years had to resign due to work issues not being able to make the meetings on a regular routine basis. So we will take up that vacancy at the next admin committee meeting in October to talk about, excuse me, what we would like to recommend to the Board to do about it. Okay, that's fine. And I would like to make an announcement just after discussions with the district manager concerning the heavy workload that they have with regard to CZU fire recovery including a phone message today from FEMA saying that they're coming next week and they're going to camp out in the district which in some ways is good news but it means it's really busy. We've decided that we need to take a little bit of pressure off the staff and we are going to cut back on the number of committee meetings and rather than change the interval at which we meet we'll continue to have the monthly meetings on the schedule because we know that that's a time when people can come but if there's no issue that is really pressing or an issue in which discussion of the committee members really adds value we will be canceling those meetings. So I just want you to know that you know if you see the occasional cancelling of meetings that this is the reason we're trying to combine items into a smaller number of meetings to make them more efficient for both the staff and for that matter for the committee members time as well. With that I would like to go to old business and the first item is the LAFCO webinar that many of us attended. Rick? And yes this LAFCO webinar the district council will present this report to the board. Okay thanks district manager Rogers. This is not an action item for the board but rather a report from the webinar that was hosted by the California special districts association and the local LAFCO in August on August 11th. They conducted a special districts 101 webinar geared towards special districts specifically within Santa Cruz county and their board and staff members to kind of go over the basics of special district governance and covered topics that may be of interest to county special districts. A number of folks from San Lorenzo Valley water district attended. I didn't make a note of everybody who was there but I do recall that there were several staff members and I at least one or two board members and some committee members as well who participated and there was a lot of good information presented some of the the key materials that were provided to the attendees or in the board packet for anybody who wants to look through them who who wasn't able to attend the webinar. But this is on the agenda in particular because there was a concept that came up during the webinar that resulted in some subsequent discussion within the district and that is the idea that when a board or for that matter it could be a committee member requests information related to an upcoming meeting from the district manager that that information should be typically shared with all of the members so that all of them have the same information. And so my understanding is that Rick is inclined to implement a policy like that going forward but wanted to put it on the agenda for discussion by the board before making the change in terms of how the district pushes out information to board and committee members. Okay, are there any comments or questions from members of the board? To me this seems like a very logical thing to do just make sure that everybody you know is kind of has the same information we all come prepared for for meetings so I think it's a great great idea. Yes. Thank you I would echo that and I think I know as a staff member in a special district when I worked for the San Mateo County Transit District that was that was also common practice that if we had a communication from a board member we were expected to copy the rest of the board on our responses so I think that that's in line with best practices. Yes go ahead Bob. Yes I completely agree and I think this is something actually that was talked about perhaps a couple three years ago and so I'm glad to see that it can get implemented. I think there might be perhaps a need for just making sure there's no Brown Act issues associated with that kind of communication. I know that there there shouldn't be but just to make sure that there isn't that is that that the board members know that there's not meant to be a back and forth between them as a result of the information being shared. And that's correct district council I've had you know deep discussion on on how to implement this to make sure that you know when we pass this information on that we do it in a way that doesn't promote communications between board members and so forth strictly informational and council and I will work on this moving forward and we'll also I think we'll go a couple of months or three months whatever you know we don't I don't get a lot of questions but we do get questions you know like for instance you know how many people are on the on the lira program and so forth and which that's good information for all board members to have or about a pacific leak or a water outage you know that you all get questions like that and then we'll bring this back to the board in a couple of months or so to see how it's working out in an actual staff report to where we can you could take action if you want to or for the discussion. Would you want to follow up on your yes please ultimately I think this should go into the board policy manual as as appropriate place to to do that so that sounds great Rick a good plan thank you very much I think that was what David Aranda brought that up on the he's a long term CSDASD or MA board member and I think he dedicates himself to public outreach and to the process. Jamie I was just going to suggest that as a practice one way that you can help to mitigate any possibility of cross talk when you send a communication that goes to all of the board members is by flying copying all of us so that you know we're not inclined to hit reply all and you know then all of a sudden we're all in a conversation that we don't want to be in because it wouldn't matter if we did hit reply also just a just a thought around how we might be able to implement that in a way that prevents us from Brown Act. Any other comments or questions are there any comments from the attendees seeing none hearing them we'll go ahead and go on to new business the first one not a very happy one is the Brookdale mainline leak. Thank you Chairman Hood on September 3rd early evening the district we had a report of a main break on Huckleberry Island in Brookdale the mainline in question was is the district backbone mainline it's a 12 inch main that basically transfers water from one end of the San Lorenzo Valley to the other into Scott's Valley it's our most critical infrastructure and distribution of water. The main experienced a leak at a coupling right at the top of the embankment of the San Lorenzo River in back in Huckleberry Island it's an underground river crossing that comes up this is the third break that we've had at that same location within probably 30 feet the first one was in 1982 when the 82 floods washed out a 20 foot section of Maine from runoff from the storm then about three years ago a large fir tree fell and damaged and broke the mainline and now we've had this third break right at the top of the embankment on a 45 fitting in the staff report you'll see photos it's it's kind of hard to describe but there's a photo where you can see that as the main comes up in the embankment there's a definite deflection in the pipeline that goes down and that deflection in my opinion and other folks engineers that have looked at it is that embankment is is sloughing at that location there's also pylons that were installed when the railroad crossed there on a railroad bridge and you can see those pylons pylons all leaning out outward you know indicating that the bank is sloughing down so staff made a a recredible response you know this was Friday night on a three-day weekend several of the staff members were already on their way out of town they returned we also um called the fire department in to help assist because this was in the back of huckleberry island heavily wooded uh brush area and we had to remove brush and it was dark very dark out there and and so we asked the fire departments to help us assist in in installing emergency lighting so both benelum and fire and boulder creek fire responded uh and once we got down to the main it could have been a repair that couldn't have been made in a reasonable amount of time but we were fortunate enough to have the repair type couplings and stores we made the repairs in about eight hours however because of the deflection and pipe and the potential for that embankment the slough even further it's a temporary repair so our original thought was to go in and remove 30 feet of pipe and replace it with a welded pipe and and beef up the pipeline but that didn't address the embankment the embankment is a pretty straight-up and down embankment from the top of the hill right down into the sandler on the river we would have to stabilize that embankment with some type of retaining structure then now you're getting into the repairing corridor with some type of retaining structure fishing game first thing fishing game would ask you is what can you do to avoid working in the repairing corridor as an alternative project and replacing that pipeline would be a last resort in in their eyes the pipeline is about 50 years old it was installed back in the early 70s it is an underground river crossing that where it goes to which we don't do underground river crossing because of environmental concerns and the the ability to maintain and to monitor for leaks very very problematic so we we called out an engineering consultant that first monday me who's done a lot of work for the district in the past and two engineers from them myself we went back out looked at it in the daylight and trying to come up with a plan facilitate repairs it was a general consensus of the group that we need to do a bypass around that whole area you know we're not going to go in and put in an extensive retaining wall system in the repairing corridor for a 50-year-old pipe that we would eventually want to get it out of the river anyhow so we looked at doing a bypass a bypass was possible it's approximately 700 linear feet and it would travel from the road right away to to the local community access roads of the huckleberry island maintained by the huckleberry island homeowners association and they just replaced their their bridge their bridge was condemned it was had a lot of it was old and it reached this life expectancy so there's a brand new support structure installed we're looking at installing the bypass it's about 700 linear feet it will remove the pipe from that embankment and from the under river crossing the district does not have all the required easements to install through the home through the island nor do we have the easements to cross the huckleberry island bridge we have met district council and myself have met with the homeowners association representative and their treasurer their president and treasurer to talk about easements they have been very open to the discussion of easements however there are some some issues that need to be worked out on exactly who can give easements on the bridge they're not sure that the homeowners association could give us an easement or not the district council wants to add more to this when i get done that would be great so she's working with them on not trying to come up with a way or our ways of doing it we just have some more hoops to jump through to get this easement so you know all in all this is an extremely important water main not only it's our backbone to move water it moves surface water in the winter and moves well water in the summer it is the only feed into boulder creek we were we had some real concerns when we had to shut down we figured we had about 48 hours of water storage to the downtown area of boulder creek before we would start having a low pressure so we went into a response mode and plus we deployed the large neon or the large led changeable message signs out in the boulder creek area to conserve water until we got this pipeline back up online which was only about 12 hours they weren't out there very long the repair went well we also brought in an outside contractor with a track layer excavator because it was very steep kind of crevice that drainage channel that this pipe was laid in it's the old southern pacific railroad right away I think I pulled a picture of that on the report so to summarize we're moving forward with design of the bypass we're moving forward with contacting fish and wildlife to make sure that there's no issues crossing the bridge no any permits will be needed to cross the Santa Rosa River on a bridge I don't think so because we're out of the the repairing corridor we do have easements to obtain and we will originally I thought we would just move on this with an emergency contract to do the 30-foot repair but because of the project has grown and there's a significant time in obtaining these easements we'll be able to go out to formal bidding for the pipeline we are issuing an emergency contract for the design and to to be sure that the bridge is structurally I can handle the weight of the pipeline we feel it can but calculations need to be addressed and needs to be an analysis needs to be sure that the 12 inch pipeline the bridge can support it which we feel that there's no no issues the MME the civil engineering contractor is the same engineering firm that designed that bridge so they they have all drawings and they know all about the structural capabilities of that bridge so that's one of that that's a that's a pretty good benefit moving forward we are getting out a notice to the folks on Huckleberry Island of what's happening so people know because there's been a lot of activity down on the island with brush cutting surveying locating so we're trying to get ahead of questions of what we're doing pretty much the staff report and a letter will be sent out to all the homes within a stone's throw of this project and that's pretty much my report I'd be more than happy to answer any questions most of the information is in the staff report with photos and I'd be more than happy to answer any questions or Gina would like to add anything you do on to the obtaining of the easements on that point quickly there's not a lot to add at this point after meeting with the homeowners association president and treasurer and the president being a lawyer who understands the landscape pretty well they agreed to provide some information that will be helpful but there's at least a couple of private parcels that are going to be crossed as well as the bridge so there's some work to do to figure out how to get the rights that are needed any questions for Rick from the work um Lois you're you're muted Lois so what happens if we can't get the information what I mean the permission to cross that bridge or what are we gonna do last Gina or council to answer if we can't get yeah I'd suggest we cross that bridge when we come to it because you know there's there's a number and there's a number of ways to do this but um we're just not there yet Mark did you have something you want to say yes uh but first I have to say segue away to Gina uh you deliver that with a deadpan face and don't believe that I didn't even realize I apparently you did not I I did a uh site walk with Rick and other members of the staff on earlier this week and uh concurred with all of what he said is to the degree of difficulty of working in this area and was very surprised after looking at it um that they were able to get this repaired as quickly as they did so kudos to Rick the staff the fire department and all others involved getting this back online as quick as they did um this is uh and I agreed with Rick on trying to do any work in the slope or in the river itself that's a that's a non-starter that's that's not gonna happen in any expeditious time frame um and the slopes both sides of the river are at least 45 degrees difficult to work in um so Rick if the uh but I do have a couple of questions on this if the surface water sources in boulder creek are back and functioning again um are all areas adequately served if this line fails yeah that that is a a really good question and to answer that it first off yes if they're all all the pipelines pre-cu depending on the type of year mark in the winter time yes we're moving water from boulder creek down to ben loman to let our wells rest and when the surface sources are in or even if they were in now it probably would have pushed that time frame out several days and given us you know uh we would have been under the clock but we would have been able to uh to to to make it work but having zero flow into boulder creek right now uh supplemental source caused us some some great concern but in the winter time yes you know we have the capabilities and have moved water all the way to scott's valley surface water um it just depends on the time of year and I mean we could do a little you know crystal balling if that embankment was to fail most likely it would be in the winter time um you know full failure uh from uh from loading from water and so forth but right now we have just zero water coming in in the yes but but but but the failure um a week and a half ago was not during the winter time uh so the and I agree that it's very likely that that slope is moving um we walked on a portion of private property on the uh pacific avenue side uh where you agreed that we were going to have to get easement from homeowner have you made any contacts with that individual yet not yet right now mark we're getting the surveying done to make sure where all properties are and whose property we're looking at we also have some of our own easements in that general area on private property from when uh we installed the that pipeline so as soon as we get the surveys done and we know exactly where whose property and where they are um that'll be our next step uh to start knocking on some doors okay um and I agree with with what you're where you were leading with in the winter time being able to move water south so that we can rest the wells um is important given all that we've been discussing with the Santa Marbury agency being able to rest wells is important not just to our district not just to ost impacts but the overall basin um in general um last I wanted to ask about um in the memo that you put out to the board for this um you had uh ballpark to cost um and I did want you to go back and scratch your head and revisit that after the sidewalk that we had because I think the consensus we had out there was that's probably not going to do it you know you're most likely you're right and as I also stated in the report right now it wasn't it isn't easy to estimate the cost at this time but we can't take another look at it I'll sit down with the josh and the design engineer and we can come up with some is probably going to be closer to double okay and that's where my gut feel was also it's probably going to be on the order of a half million but just wanted to uh make the rest of the board aware of that since I was after the field that of what josh was saying could be as much as 200 000 just on that bridge crossing itself okay that's all the comments I have thanks uh yes thanks and mark on on that I'd already broken out the calculator and did 700 times 600 and came up with a bigger number so um yeah I think I think it's it's regrettable and rick was talking earlier before the meeting started about how costs are just skyrocketing because of the demand uh for rebuilding and uh I don't know that we're going to get out of that for a while um rick my uh uh comments uh first were to say you know thank you all for the response which was fast and got us back online really quickly um my concern going forward has more to do with the rest of the pipe so as I understand that the pipe is pretty much following the railroad uh the old railroad right of way both railroad and and public roadway right are there other places um along that are you know further north or further south that are potentially issues with a sloughing of the right away or or what have you or or is it all pretty stable in either direction and it was just this crossing that was right well you know not to get into but there are other the river crossing in boulder creek right below our office is one that's been problematic and with the 236 pipeline and the cz u fire damage we've taken another route now across the alomone street bridge on the san lorenzo um and we're engineering and surveying that as we speak so we will get rid of that uh river crossing as well but you know 50 year old river crossings and and that are um we need to to be concerned and anytime we can get rid of an underwater river crossing because they you know sooner or later will become very problematic that uh we will have to uh you know consider that but yes answer your question yes okay yeah I mean this is um a great example of how did the inventory the master plan was put together along with um some better estimating about um what kind of replacement we need plan we need to have for some of these old facilities is going to be really helpful for the district going forward so thank you for thank you for that information that's all okay jamey thanks um so you know just thinking kind of globally about causes um is it you know when um when i worked in the water industry i know that during droughts uh uh we often saw additional stress on the pipes either because of you know settling of the ground causing you know pressure on the pipes or because of um you know the the the pipes themselves began to you know leak because they the pressure around them was changing so you know is that a concern in terms of this incident and are we seeing um do we see during droughts um that we have additional you know uh demand for maintenance and um more problems and how can we plan for that if that is the case you know and again you know you're right on jamey we are having a additional mainline leaks right now uh as the as we get further into the summer uh and the ground dries we are getting more and more you know staff is is barely keeping their head above water um repairing leaks um and it it's a lot of the older pipe and it it uh it is prone to leakage the smaller pipe the two inch uh it is prone to leakage and drought and dry ground um and probably gale or uh mark can talk more about uh the movement of ground as it dries out um than i can but yes answer your question we are seeing more and and we're just getting out and repairing we we try to uh uh apply a 24-hour rule from the time we find out that there's a leak to try to respond and make repairs especially during drought and and and that's even on the weekends because of uh because of drought and public perception of you know we're in a drought and we're letting water run so we move right on leaks is right away and when we even if we go out and inspect the leak and and size it up and do a triage we'll place a barricade that says that this leak will be repaired within such a such a time so we don't get repeated calls and people think we're just letting these these leaks run um but uh if we do get more leaks during drought and then any little earthquake will really increase the amount especially during during drought any other questions or comments from the board um i will go out even though we're not voting on anything i'll go out to the public just to see if there's any questions or comments um from the attendees if you do please raise your hand i don't see any um all right seeing none hearing none then we'll go on to you know just uh one one final comment we did try to get you know social media updated as soon as possible like i pulled the staff in uh carly was on vacation and we pulled her in to update social media and this also warranted a late evening phone call to to the board um which uh i don't like uh calling too late but i'd rather have you hear this from me and uh from the general public oh any time about this no i i i appreciate it especially when it's something that major i mean my immediate thought was not just that this was leaking but that potentially given we're in the middle of a fire season we were in the middle of a dry lightning thing it's just this is this is really serious so i i was glad that you gave us a heads up okay let's move on to um the next item of business which is boardroom facilities for hybrid meetings uh i'll kick this off i even thought about you know pulling this item because when i placed this item on the agenda it was because of we were looking at a october first return to in-person meetings i apologize that we didn't get a better staff report but we're still collecting and still are collecting information but i think uh district council will kick this off and give a segue in and then i'll pick up after where she leaves off on the rest of the report okay thank you yeah the reason that i was asked to comment on this item is because there have been um legal changes that have changed the urgency as rick mentioned of this item um the first one is that we got a new governor's executive order that extends the prior executive order um that we're just getting these these executive orders that give us a few more months at a time to be able to conduct remote meetings where the brown act rules are suspended that otherwise would require board and committee members if they are participating remotely to post an agenda at their location you're froze jenna some of our board members here haven't been um haven't actually dealt with pre-pandemic uh board meetings and so you may not have had to deal with this before but it was the case before we got these um governor's orders related to covet that if you were traveling for a board meeting a quorum still had to be present within the district and the traveling board member this location had to be published on the agenda it had to be posted at the location where the members traveling like i said and then the open the location opened to the public so we don't have to do that now because of these governor's executive orders um the latest one extends the time to do remote meetings through the end of this year um and then in addition to that there's new legislation the governor just signed this week um ab 361 that allows the district to continue to conduct remote meetings potentially through the beginning of 2024 as long as certain conditions are met and those include the board having to they include they're continuing to be a state of emergency or recommendations for social distancing by local public health authorities and the district every 30 days considering whether those conditions still exist and um making findings to that effect so as it stands right now remote meetings are fined through the end of the year and then after that it depends on how long the state of emergency or social recon uh social distancing measures continue and the board does have to consider these issues um every month as to whether to continue meeting remotely um and then these provisions would expire in 2024 and we'd be back to the the regular brown act scheme which requires a quorum to be physically present within the district and posting of agendas at remote locations etc um but I just wanted to provide that update because it changes like I said the urgency with which the district is addressing the issues of what to do in terms of coming returning to physical meetings or hybrid meetings um and um without I'll turn it back for Rick thank you Gina and the direction that you know staff is is moving as uh is to have you know hybrid meetings to where we can continue with video conferencing the general public can't participate um in our meetings you know we do have a lot of absentee customers who own and have customers or have a service with us but you know don't live in the area they live all over um and we do think that folks you know who have to drive to meetings and uh and on a stormy night or you know in the dark would would rather prefer from the when the comfort of their home than to drive to a meeting um so we think it's importance that we continue with a hybrid meeting but also obviously we have to comply with with Brown Act so staff has been out looking at facilities that are available one of the issues by going to hybrid is that we will need some some sophisticated equipment monitors uh cameras sound system and some interface with the the internet and we're pricing that now and that's anywhere from three to six thousand dollars for that equipment that equipment is not portable it's highly recommended that you know it's bolted to the ceiling or two walls etc where we're looking you know obviously the district just can't have its meetings anywhere we have been using our operations building main training staff room lunch room kind of small to put monitors on the wall to cover windows and cover mapping where mapping is you don't have much distance between folks it's very tight for the amount of people we do get you know obviously we think we'll have less participants in the audience if we have hybrid meetings but still still people like to go to meetings and and would most likely there'll be a few that will attend the operations building is just a little too small so we're looking um we've been looking at other available um meeting types structures um the library in Felton is being looked at they're just coming back from COVID restrictions they just got all their information reposted to the website this week i've had phone calls uh and we're still collecting information on that facility it's it is a likable facility because you know it meets district needs as ADA size lighting parking um but not sure that it meets uh a big portion of our needs we're having to set up take down the amount of time uh that we need in the amount of meetings it is geared towards uh the public sector as well as as other groups so we're still obtaining information to see what the flexibility of that facility is we're also talking with other locations in boulder creek i met with the odd fellows people and toured their facility to see what what they have to offer you know the big concern is uh the equipment and to be able to you know use the facility when we need to be the Felton community hall for instance has a lot of restrictions i've never been easy to work with the those folks because of the amount of people that use the room senior centers have a lot of conflicting activity at the senior center so we're also looking at the office space that we own at the johnson building there's an appeal to that because then staff could use it at any time for training um video conferencing is here to stay um as far as i'm concerned as a manager that staff uh staff time to be driving and traveling is an expense that we don't need and if we can do training you know in a in a group setting with video conferencing or money ahead um and so i i think that type of setup will be used more than just board meetings uh and and committee meetings um so we're still putting together uh and i hope to bring back uh the admin committee had this same uh topic and i thought we had a great discussion at the admin committee a matter of fact one of the members made a comment and said that we didn't have video conferencing she could not be on the committee she just didn't have the time that she could take away from her work um so we we need to put together a more detailed staff report we need to collect more information from the facilities are available and we need to get this back to the board um i did rush this to you just in you know looking at october first that would have been the first uh board meeting in october we would have had to be uh you know back in building as we were going and uh the word was the governor was or thinking of changing but i couldn't take that chance to tell you that hey we can't have a meeting uh without having it back at the ops room uh and probably no uh video conferencing as you know individual laptops don't work well in zoom meetings or whatever when you're sitting side by side there's a lot of feedback issues i'm sure that that may be able to be worked out but with the zoom we're looking at zoom room scott's valley is moving to zoom room proprietary what we're the platform we're using tonight but it has a lot of unique features that are good for for the types of meetings we hold so we're moving that direction and we'll come back to you to the board and to first we'll go back to admin committee with a more detailed report and then back to the full board the urgency as gene as council stated you know the urgency to be back has been removed with the governor's orders and hopefully you know we can have an agenda item once a month the states that we want to continue this and take advantage of the long uh a long time frame and with that i'll turn it back over to the board and i'm not looking for any direction or anything from the board tonight but i'll definitely take input are there any questions or comments from the board uh go ahead mark rick any uh estimates or guesses on what the cost impacts would be to this uh johnson building renovation um how long that might take yeah mark i'll put that together you know we're probably estimating anywhere from 15 to 20 000 with the equipment you know paint clean up you know uh maybe we may have to do something to ventilation um you know we have to look at all that and to make sure you know one of the the areas too is that we got to look to make sure that there's no use permit requirements i don't want to remodel a room it's basically cosmetic 15 to 20 okay that that's reasonable and if it provides the district the flexibility to use this for things other than board meetings other than committee meetings staff training and other aspects then the one thing i want to be make sure a full transparency to the board is you know the johnson building you know we're going to be making the a determination uh hopefully in the next year whether to remodel that as our new headquarters or to move somewhere else or to do nothing and so i'm looking at probably a window of three years uh before if say we're going to remodel we would have to vacate or if we sell it maybe even sooner but i was kind of estimating a three-year window that we could probably use that room lois you're muted at one time we were having uh committee meetings in the johnson building that was in 2019 i think uh but here's part of the problem here i think having a hybrid uh where we get a choice because i've been out of power so much lately that i worry every meeting we have that i will have to go elsewhere to be able to attend the meeting whereas i would assume if it's hybrid i could go to the if i have no power i could go to the johnson building if i'm wrong on that uh please tell me because uh that's what i would have to do even though driving at night isn't my favorite thing to do that would be correct uh director henry you know and some of the board has uh has indicated they'd like to be back in person and you know i think in person meetings definitely a lot more personable and you feel more connected to your customers but i don't you know it's going to be a learning curve to see how many customers want to come to an in person meeting uh yeah just a a couple things just to reiterate what uh rick said about the admin committee meeting it was a very good discussion and we are looking forward to having it back for a further consideration i did want to make a couple of comments um about rick's thought process's input rick um i don't think it's a either or decision here regarding how you think about equipping the district for video conferencing um zoom supports multiple uh systems that scale from small to larger type uh rooms and so um it could be for example that you would go ahead and put a medium-sized system in the in the operations you know training lunch room and and have a separate system in in another area doing different things set up for different kinds of um meetings obviously the bigger one would be potentially for uh board meetings and potentially other larger meetings that you might have internally um the the second part of it is i would also uh and and i can provide some input on the equipment offline but i do have some input on the equipment given i spend a little bit of time in this area from a technology point of view um sorry but i've done VoIP a lot um so please please take that into consideration when you're when you're thinking about where to locate this i i don't think it's an either or situation okay um mark i think you had your hand up for again no okay any other comments by members of the board um if not let me go out to the public and see if they have any questions or comments uh Cynthia good evening thank you for the discussion uh personally i appreciate being able to attend from home something happened to my screen and so i i appreciate that because i don't like to drive at night and being able to listen in is really helpful for me to understand what's going on with the district so um i appreciate that you're examining all those possibilities thank you okay thank you for your comment any other comments or questions from the public you're seeing none hearing none um we will go on to the next item on the agenda um we already pulled the one thing that was on the consent agenda um so next we have uh district reports are there any questions or comments um on the district the department or committee reports uh yes thank you um i had um i had a question about the well reports uh rec and i was i was hoping that maybe we we could go through the well reports in a little bit um more detail to make sure that we're understanding reading them correctly and make sure we understand what the status is given the drought situation we're in and the surface water sources are offline i i i would like to make sure i'm reading the well reports properly and understanding what the trend lines mean is that is that possible or should we do what would you like from the offline you know i'm i i i'm not quite sure i mean do you want you know i i can talk to you and and tell you you know what you know what these lines are you know once the dynamic level and they should be somewhat pretty self-explanatory except uh there is a green line that i don't know about that where that's where the pump is set in in the well uh the screen locations are on the well obviously that's where your water you know comes into and as you can see some of these wells are um you know are they're going you know i when i look at is i look at the dynamic level uh to see where our pumping water levels are and uh and i also will talk with field staff when when i review pump data to find out what type of operational problems are they having are they having to shut down because of air or you know are there any pump cavitation or anything you know and when i look at this i look at at the wells that are doing pretty well um for uh this time of year i mean i don't see anything that of course i'd like to see obviously water levels coming up you know some of the water levels are going down but a lot of this is pretty typical for this time of year um for so for example on quail well 5a which is showing a dynamic level at about the screen location so what would be the danger point for these uh pumps and wells danger points when you start getting into the screen areas okay you're starting to get that's when you start getting some a pump cavitation and that's why we use a variable frequency drive uh controller so when you start getting down to levels like this the the the controller actually dials back the flows to get these water levels there's sensors uh that that that sense the water level in the well and as it as though as it pulls down the pump throttles back or throttles up when like when a pump first turns on it pretty much pumps it capacity until that uh dynamic and static water level start to drop and then the pump will dial back so it doesn't over pump and break suction or give you the cavitation you know definitely that what's the big concern here is going into our winter months we do have foreman creek uh back in service so we'll be able to get back on the surface water but we need to get the rest of our surface sources back online you know i i'm thinking that you know when we look at things like this that you know we can we can handle two to three years of hard drought um but after we start getting into the third year uh we need that surface water back and i'm confident that we can get p-line back within the next year and a half to two years and then the others will follow in three to five Rick on the on the um uh regarding that uh though are we still taking water out of fall creek because i know for a for a period of time that we were pumping water from uh fall creek feltin area up to boulder creek in order to compensate for the fact our surface water sources were offline the numbers still look like for august that we're still taking water out of fall creek for the month of august we were but as we hit september we got down to the bypass requirements so we are no longer moving water from felton up to the north system and that was a real positive and you know that's helped quite a bit as you saw we took we took some significant water right without jeopardizing you know the fall creek bypass flows right right okay um just a question on the engineering report um is there an update for the felton heights tank and the um i forget the name of the tank for the property that we purchased from nick necari the redwood park tank we finally got rid of the name swim tank and took it to your redwood park thank you for the august reasons uh the felton heights tank uh uh our legal department has uh done review it's back to um uh the homeowner uh and now he has sent it out i've uh had conversation or email conversations i've been hitting him up once a week his uh his counsel his attorney are reviewing uh the the easement uh information and the the side agreement um that about fencing and different things that we'll do uh on the easement the redwood park tank surveyors should be out surveying the pipeline and the pipeline will go off first and then the tank will be constructed so i i would say the tank will be actually constructed uh next calendar year uh and hopefully the pipeline will still go in uh this this fiscal year would the felton heights tank go in this this fiscal year excuse me very similar the only thing we don't have we have survey done we have geotech done the only thing we don't have on felton heights would be uh um environment uh environmental uh c4 review uh just because i don't want to spend money until we actually have uh the easement obtained would that be a negative medic yes yeah we see no issues there be very similar to although i thought that with uh with the redwood park tank but as you know we got a lot of comments but you know that didn't stop stall the project or anything and i don't anticipate the traffic issue as we did with redwood park okay good and then the last thing was on just wanted to point out for folks that the on the finance report we're still holding steady on our accounts um that are uh in arrears uh so we're not we're not seeing a lot of movement either way so that's at least we're not getting worse so i'm i'm happy to see that and we still are working on getting uh reimbursement from uh the state yeah and that and that would be great if that could happen okay thank you rick right yes um regarding the water master plan um bob i believe that was uh you alluded to it earlier having the uh fittings in place for that repair uh something that we were able to identify from the master plan uh is one benefit to having that master plan in place uh and uh i just wanted to re-emphasize that uh as to the benefits to us having that master plan that's why i voted for it and there are a couple of uh comments in the engineering report as to other benefits that the master plan is providing there's some mention of the possibility of elimination of booster pumps uh is that uh rick is that uh cost savings you know we've identified this back yes when we you know we ran some scenarios already with this master plan we kind of you know we had these assumptions but we didn't have the engineering data yes we get rid of some of the hydraulic restrictions we have from undersized piping and change some of the zones around there's the potential to get rid of two or three of the smaller uh zones such as blackstone booster air creek estates booster um you know because we're changing the hydraulics and the pressure right and uh yes there there are uh that potential and and i'm interpreting from that cost savings yes okay that's that's what i wanted to emphasize cost savings benefit from the uh results of the master plan so spending the money on the master plan yes and you know we're we're also you know running fire flows now a lot of this replacement uh home replacement cz u fire home replacement and the fire districts have tightened up their requirements now before they kind of let remodeling and so forth uh not uh you know provide fire flow calculations they're being adamant now and so that's just trickling down to us yeah okay thank you lois yeah i don't know if anybody can answer this but i usually look at the bill pay and i noticed that there were three refund checks uh to one a name of just one person and they amounted to over four thousand two hundred and some dollars and i i'm just kind of curious and i don't need an answer right now but i and i don't even know if you can give me an answer right now i i should have asked sooner but life has been a little out of control it was three refunds to uh one person okay we we can that's pretty much something we can we can look at um and get an answer for you uh lois no problem bob did you have a question on the finance report about how we were accounting for cz u um that you wanted to ask in your email that you sent earlier tonight that you didn't see us accounting for on the balance that thank you for the fill in on that while i was desperately trying to click the new button with my with my mouse um i think we can probably take that one offline i think it's probably more of a i think it's more of a presentation thing than a numbers thing and that that so we don't have to cover it here no problem but thank but thank you for asking okay um are there any other questions lois you still got your hand up do you have another question no okay i i just am not used to using my hand okay how about um do we have any questions or comments from um members of the public i don't see any i'm hearing so uh given that i think we've reached the end of our agenda and um unless there's an objection i will um adjourn this meeting thank you all for attending good night everyone this has to be a record well i don't know close good night all good night