 expenses for the other expenses two nine one six and we're not going to come out to be exactly what we had over here on the expenses by vendor what is it exact it's not right it's pretty close but the idea would be that it might not be exact for the same reason that the expense that the income side was not exact and that is that when we record things to the expenses we're not forced to quick books doesn't force us to add a vendor for example it's possible possibly for us to use even these bank feeds and even if there's nothing in the vendor that we we can record the expense you don't typically want to do that you want to have an expense because using the expense form will give you the more detail so that you can make sub ledger reports like this so that's different like we saw with the income line items it's different than the balance sheet accounts because on the balance sheet accounts over here with accounts receivable and accounts payable quick books does force us to record a customer with the accounts receivable for example therefore the sub ledger ties out basically automatically does it doesn't do that with this report so it's possible for us to mess up the sub ledger report but if you're using the proper forms which is going to be typically the expense forms and the checks forms bill forms for example and you're populating a vendor as you do the transaction every time then this the total here should tie out if it doesn't tie out and you're doing something wrong such as you're recording expense forms with no vendor through the bank feeds or something then you can fix it going forward and it should start to work once you start doing that from systematically because remember the income statement accounts will close out to the balance sheet so that so that it will kind of be correct from one point going forward after you start doing it correctly so this is another report as well that you you could make a pie chart from by exporting this to excel which we might do in a future presentation it's probably not as important as the income line items right those are the ones that people are most focused on where you can make nice charts with that are usually people like to see but the expense ones you might break it out by who you paid as well and then on this side we've got the purchase by product let's go ahead and change the range this is the detail report let's go from 010123123 tab close up the hamburger so now we've got the purchases that we made by product let's go to the one to the right to this is the purchase by vendor detail I'll close up the hamburger here change the range going from 010123123123 tab now we have the purchases by vendor detail and the purchases by product slash service detail usually when we're thinking about purchases from the QuickBooks standpoint we're thinking about purchases of items usually the inventory items although you could have purchases of the service items so unlike with the expenses over here when I look at the expenses by vendor summary the expenses are usually the things that we can think of as often coming through the bank feeds often time small businesses and many businesses will record the expenses with the bank feeds as they have done electronic transfers and that means that when you pay it it's kind of like a check form that you're going to be paying it with and the other side's going to go to an expense such as utility expense or the telephone expense and so on and so forth however when we're thinking about the purchases we're usually thinking about the purchases of an inventory item of some kind so if I go to this first tab for example and I go into my transactions and I go into not my transactions my sales and then I go into my products and services these are the things that we're actually selling so most of the time when we think about these things most people think about when we sell the items inventory as inventory service items with an invoice or a sales receipt however of course when we purchase those items we're purchasing them from vendors but instead of recording the purchase directly to an account we are we're going to be purchasing them to an item so that means when I purchased them like with an expense form for example then now I'm making a purchase but instead of going to an account down here like telephone I'm entering an item so now I'm purchasing it with a vendor just like when I had a telephone expense but now I'm purchasing you know an item so when you're thinking about those inventory items that's going to tie in more towards this report which might not be as useful if you don't have usually generally the inventory items so here's the the fountains the pump the rock fountain and so on the sprinkler heads that were purchased and so on here and then over here we've got a similar thing in terms of the purchases by vendors so this was purchases by product or service so we're listing out the things that we purchased in terms of inventory items not including like telephone expense and stuff the things that we purchased that had an item related to it and then this over here is going to be the purchase that that we made by vendor so now we made the vendor from Hicks hardware here's the stuff here's the the detail of the items that we repurchase in the description you can see rock fountain sprinklers and so on and so forth now the purchases when we make them might not be on an income statement item but rather when we purchase them we're dealing with the inventory right so that gets a little bit so that's kind of giving us more detail about basically the inventory items if we're tracking inventory on a perpetual inventory method