 I'd like to call to order the September 22nd meeting of the Arlington Redevelopment Board. We have a fairly full agenda tonight, starting out with some discussion on the central school for the occupancy and leasing, and then a little bit about its design scope. At 730, we have the continuance of a environmental design review hearing for the Karajian Realty Trust, which is the Boston Motorsports site at 1098 Mass Ave. And then at 830, we have another environmental design review hearing for the same property for Verizon's antennas. 9 o'clock, we're going to discuss building rental requests for the central school, 23 Maple Street. And we may possibly go into executive sessions. We'll discuss that with the board. So I wanted to get right into our first agenda item, but I wanted to recognize that I believe there's a lot of people here from the Council of Aging and from the Arlington Senior Association. So what we're going to do tonight is Carol's going to introduce some of the background and the history and what's been happening in the recent, very recent few months. She's going to give us some background for the board. Then the board is going to have an opportunity to comment, to ask questions. Then if we have time and there's people that are interested, we'll take comments from the public. So if you have questions, if you could hold it until after the board has a chance to ask their questions and comment, that would be really appreciated. So I'm going to turn it over to Carol to give us a little bit of a summary. The board recalls that for some time on your work program, we've had the matter of leases in two of the ARB buildings and 23 Maple Street and the Central School. Over the last few months, I've been trying to focus this work. 23 Maple Street is fairly straightforward. Their lease expired. They were at the end of their extensions. They would like to stay in the building. We have a draft RFP we're working on. And we expect that it should not take very long to get them retentented. There may be others competing for the lease, but we're not aware of any. At this time, of course, it will be posted and advertised. Right now, it's occupied by the Northeast Family Institute. They've been there for many years. It's a good tenant. So they are interested in their aware that we're preparing to issue a request for proposal to retent the space. The Central School has two spaces we're going to talk about. One is occupied by the Mr. River Watershed Association, which was an organization that operated basically out of people's homes initially. And at one point during the urban renewal of the building, after everything was leased up, there was space remaining about 769 square feet. Actually, it was less than that. But since then, it's been increased to about 769 square feet of space that was offered to the Mr. River Watershed Association. They do water quality testing and open space and natural resources protection related to the Mr. River Watershed. They were offered the space because of the services they provide to the town. But it's important to get all of the properties that the under the Air Bees Control retentented through a procurement process at this point because the term of the urban renewal has concluded. There is a question as to whether you absolutely need to go through an RFP. But I think it's very important because these leases have not, in a couple of instances, so these have never gone to RFP. And so it's 23 Maple Street. It's Mr. River Watershed Association. And I think the primary focus that we are going to discuss is space that's been occupied by the Arlington Seniors Association. The Seniors Association is a nonprofit organization that occupies about 7,074 square feet of space in the central school. The Arlington Council on Aging occupies about 1,400 square feet of space. There has been an increase in demand for services from the Council on Aging. And I'm recommending to the board that space that's been occupied by the Arlington Seniors Association be allocated to the Council on Aging and that an office in the central school be put out to bid through a request for proposal process and we would invite the Arlington Seniors Association to bid on that space if they would like to rent that space for their office headquarters. They would be encouraged and have been encouraged to continue all of their programming in the building. As, and further to my recommendation, is that that program would be scheduled, all daytime senior programming would be scheduled and coordinated through the Council on Aging. So I'm recommending that this be done in two ways, that first a request for proposal, the request for proposal be issued, but also the change that I'm recommending very soon is that three offices spaces that are currently occupied by the Arlington Seniors Association be conveyed as soon as possible to the Council on Aging to assist the Council on Aging in meeting HIPAA requirements. HIPAA is the Health Insurance Portability and Privacy Act. And currently, the Council on Aging has to go to great lengths to ensure the privacy and confidentiality of clients who are seeking services to the Council on Aging. With these spaces, it would be more efficient and would they be able to respond quicker to those requests for service to the Council on Aging. That, basically, is it in a nutshell. We could talk more about the programming. We could talk more about the schedule, but that's the general recommendations if the board has any questions about that. Later on, on the agenda, we could talk more specifically about the requests for proposals and the setting the minimum rent that we would include in those proposals. But I first wanted to present to the board the general recommendation. So we're talking about three different buildings within this urban renewal account that we have. The 23 Maple Street, the Central School, which has two office spaces that we're talking about. The Myra office space and an office space for possibly the senior's association, if they so desire to have that as an office space. And then the third one is the Jason Cutter. But Jason Cutter, we're not putting anything out. No. For RFP right now. That's the third building. That's correct. But we're not doing any tenetting in the Jefferson Cutter House. So we're talking about three separate RFP processes. That's right. Three separate RFPs, three separate rental rates that we're looking at, and quality factors within those RFPs. So I can go around and maybe we can just ask questions, make comments if you have any. I'll open it up to your board. Carol, so currently, Council on Aging occupies some space at the Central School. They have about 15 times the square feet. It appears from the floor plan that they have about 1,400 square feet, about a little more than 1,400 square feet. Council on Aging is a division of the Board of Health. It's a division of the town. It's under the departmental umbrella of the Department of Health and Human Services. Now, is there a lease for Board of Health? Or is that because it's a town body not required to have? We don't have a lease with the Department of Health and Human Services. Nor does the Department of Planning and Community Development pay for example? So it's not required to put that out to Procurement Law of that? Correct. Only if it's a non-departmental type of use. A governmental entity can't convey a good or service without going through a Procurement law. Unless it's going to another town. To the families, so to speak, another town entity. OK, thanks. I don't have too much. So from the perspective of, so currently, those two entities are not 23 maple, a little different. They're on a month to month at this point. With respect to the Central School, though, there is no lease or any kind of division of liability or anything else with the folks either in Mystic River Watershed. I'll say MWRA, that's probably the exact opposite of the MWRA. Myra. Yeah, Myra. Is that the, OK, Myra? And the Seniors Association. That they do not have leases. Therefore, there is no documented what would happen with liability or anything else in those spaces currently. Correct. That's right. That is one of the concerns. Is the concern for liability the concern for fair and equal access? Yeah. No, I think that in there, the Raleigh to Seniors Association is being encouraged to provide their programs coordinated through the Council on Aging. Yes. And my understanding is that the leadership of the Seniors Association has begun to meet with personnel from the Department of Health and Human Services to try to work out the details, the practical details of this will unfold. Great. OK. Thank you. I don't think I have any questions or answers just now. So the two boards fit in that building now? Or is there a question about getting more space that Council on Aging and the ASA? The space that's occupied by the Raleigh to Seniors Association is arguably relatively underutilized compared to the space that's occupied by the Council on Aging. That's why I'm recommending a reallocation of space. And is that described here or is that coming out of discussions between the two? I received a letter this spring from the Council on Aging. And I met with the Council on Aging board members about their need for space and other issues with the building. I have been aware for some time of the shortcomings of the space that the Council on Aging staff operates in. So that's the discussion, the next discussion. Or is that the subject right now? That would be addressed in part. The really important thing is to try to get all of the ARB buildings re-tenanted and tenanted properly through procurement law. On the way to doing that, one of the things that I looked at was how are we using the space in the building right now? And so part of this currently is if we're going to tenant these buildings, if we're going to go through a request for proposals procurement process, we need to define the space. What space are we leasing? And I'm recommending that we lease an office, about 300 square feet of office space, which is a fraction of what the ASA currently occupies. They would still be encouraged to activate other space in the building to use it to program activities for seniors as scheduled through the Council on Aging, though. So I'm also recommending that the control of the space, control of all of the space, shift to the Council on Aging. The daytime use of that floor for seniors would shift to the Council on Aging. It would be we are expecting and hoping that the senior association would continue to use it. But as far as a space that they would have exclusive right to, I'm recommending about 300 square feet. There isn't a room that they currently occupy that would be put out to lease. And we would hope that they would. And then they'd have a shared arrangement in some way with the COA on the majority. That's right. And more space. That's what we're envisioning. And that might relieve the space issue. It might help if I show you a new plan. Because if you take the 1700 and then you're only taking the 300 of it, it throws back. So there's also, let me show you a couple things. They currently occupied 1,400 square feet. They would only occupy 300, but have some kind of shared relationship to get to all these. Right. I think the notion is they would coordinate their programs through the COA. The COA would become really tenant. No, the Council on Aging would just as, for example, let's use the analogy of the Planning Department currently schedules the public's use of the space in the evening every weekend. The Council on Aging would schedule the use of this space during the daytime for seniors. So I'm at a little disadvantage because I'm upside down because I don't want to be able to see what we're talking about. That's OK. I can read them upside down. You're good at that because you've been doing that for years. OK. There are spaces here at the ground level that I'm recommending be vacated by senior association and occupied by the Council on Aging to assist the Council on Aging to provide them the space for confidential consultation to be hit up. That would happen soonest if the Board accepted this recommendation. The rest of the space is currently used exclusively by the Arlington Senior Association during the day, except for this kitchen area, which is your permanent man, senior services to provide meals. So this space would be scheduled and programmed. It'd be scheduled and coordinated through the Council on Aging. But some of that is, we hope, would be for some of the seniors association programming that's currently provided. There is a schedule that I could show you. The Department of Health and Human Services is committing to making sure that there is no cessation of senior programming that's currently offered. And they're interested in expanding programming. Christine Bajona, the Director of Health and Human Services here, she showed us on this schedule the first sheet is the programming that's currently offered by the seniors association. And the lunch is offered by Midman Senior Services. The next page is showing the Arlington Senior Association programs with Council on Aging proposed programs if they are able to coordinate these of the space. It's a long-winded answer, but I wanted to understand if you were understanding. So the whole idea is really to strengthen the programming for seniors by having everything be scheduled by the Council on Aging and fold in all of the current senior programming and expand it. At the same time, giving the HIPAA requirements for that. At the same time, providing office space for private consultations to the HIPAA, expanding the services to all seniors in town. And then does Mystic still live up in the eve? There'll be a separate office space that would be a separate RFP app. That would be a separate request for public services. OK, so we'll come down to two. There'll be two for this building. Two for this building. Gotcha. And then one for 23 May, which is northeast. Family services. I just said it, but I forgot. Family services. All right, get the whole thing. And they want it to be to stay as a tenant. They're very intent in staying. They recognize that it's a competitive process and that they'll be competing with others, potentially competing with others for the space. So all three spaces will be competitive processes. And we'll be reviewing the RFP at some point before it goes out. Carol, could you point out on the plan where the 300 square foot office is that would be up for bid? And currently, the access is through this room. We would explore the possibility of possibly doing that, if necessary, putting the door there. If this is still used for seniors, it might be fine to continue access the room. Can we see that there? Any other questions from the board or comments? I wanted to ask Christine first if she has any comments to the director of Health and Human Services. Did you say your last name? Christine Boniorna. Boniorna. I didn't want to mangle it. Sure. I think what you have for you is a decision to improve services for seniors in the community. I think the goal that we're trying to meet is really to provide the highest level of services and more services. We're committed to partnering with the ASA. We've already begun meeting to really make this work. And to not eliminate programs, I don't think this is an opportunity for us to say, we don't want what the ASA is offering. I think we want to just include more programs and more programming for seniors. In addition to the need for additional office space, we've got three and four people in various offices in the CELTS on the Aging Space. And by increasing the number of confidential office spaces, we really hope to be able to offer more direct financial planning, legal advice. Right now, we're always shuffling and trying to maneuver. Our hope is that by having some additional confidential work spaces, we can really provide a higher level of service in addition to some more really good programs that we cannot help. How many employees do you have coming in and out of the space? So we have probably about 12 to 14 employees. And then in addition to that, we have a number of grant employees and interns, which could be up to 38 days. So it's an incredibly busy office. And you mentioned 1,400 square feet. That's 1,400 square feet for everyone. You're on the road in a few minutes. So now I'm going to take questions from the public. Yeah, we can go in order. Or we can just first come first or raise hands. I think this one in the backyard had started to ask. Could you state your name first and the organization? I live on Academy Street. Can you start again? I was still talking. Yes, my name is Miriam Levine. I live on Academy Street. And I have a couple of questions. Can you calculate for me the reduction of the space that we are talking about that will be for the senior association? Because it was very difficult to hear the presentation and not get a sense about reduction. So we're reducing the amount of space available to the senior association by what would you calculate? How many percentage? For scheduling programs for the seniors through the council on aging. Recommendation would be that programming for the association would be scheduled in the same space through the council on aging. So it's intended to be shared space, as it always should have been shared space. Because it's a building that needs to go through a leasing process if it's not shared space for all seniors. So when it starts to become thought of as ownership by one organization, then we would need to put the whole building out for procurement, which we're not interested in doing. So who will be in charge of the scheduling? The council on aging will be in charge of the daytime scheduling. So all of the senior association programming that will be folded in will be scheduled through the council on aging. And who's the person who will be in charge of that? The director is Susan Karp. She's here tonight. OK. And how will the applications for space and scheduling be handled? What is the procedure? I think all of that will be worked out. I don't think this board is going to be discussing all the details of that. What we're discussing right now is the occupancy and the leasing. I understand that. I understand that. So all of that will be worked out. I think between the council of aging and the leadership of the senior association, we've already held some very positive meetings with the leadership. And I think there was already one meeting that Christine mentioned, two meetings that they had talking about the transition effectively, depending on what the outcome is in this. So what I hear you're saying is that there's a transition from community open programs like poetry workshops, yoga classes, to a program focused more on social work. Is that what I'm hearing? Space is for, I'm just curious. I'm just trying to get the shake down here. So you talked about one-on-one, the first person who spoke. You were more interested in one-on-one consultations with people about legal advice and that sort of thing. So it seems to me the emphasis is changing a little bit. OK, so what we're talking about is the HIPAA requirements require private consultation space. So right now the council of aging cannot meet HIPAA requirements. So this is the benefit for all seniors. You need confidential space for consultations. So the most immediate change that we're talking about is shifting into some of those offices that are right now, I think, occupied by the senior association. So those will become private consultation offices for the social workers. But the programming that you're questioning, all of the senior programming we're hoping will still be intact if the seniors are still wanting to maintain those programs and hold those activities. But they will be expanded greatly with additional community programming, not just the social workers in the private consultation offices, but offering new programming that you haven't offered yet. That's other seniors in town may be interested in. And there could be other senior association or senior groups that exists now that we don't know of or that will come to be that also want to use the space for different activities. So those will all be scheduled through one body. It's good to get clarification. OK, I hope we've answered your question. I can just add to that. I mean, I know you don't have the benefit of this handout, but I've just made a quick perusal on it. And it looks like all of the existing ASA programs could fit into this matrix of suggested programs being through the Council on Aging. So I think you'll find that the existing programs are going to be accommodated basically in the same space that they are now, plus there'll be a number of other things that will be offered. Do you want to manage something? OK, I think we're going to try to put a lemon on question so that everybody has a chance. So could you state your name and the organization if you'd like? I have letters. Can you state your name? Pauling Burgantino. And your address? Blantstown Road, Allington. I've been in Allington for 64 years. And with the Allington Senior Center for 27. And what's going on now is absolutely disgusting because what we are being treated like at the moment is out of context of the way we've been operating since 1981. I have a report here that says summary of central school lease issues. This has been going on for 33 years. And every year between the Redevelopment Board and the Selectment of Town, they have allowed us to operate without charging us rental and allowing us to use the first floor completely for our use and not having to share it with anyone. The only time the town stepped in is when we did not need the space at night. They would rent it out and they would take the fee. The rentals would dirty up our whole street which the Allington Senior Association paid for. We paid to clean it. We just put a rug in the one of the rooms there. And we should not have done it because it's not our property, but we did. And all of a sudden, there's been a scheme between Allington Redevelopment Board and the Council in Aging to put us out of business. Because I'll tell you why. I have seen from the newsletter that the Council in Aging is producing programs that should not be their responsibility. That was always part of the ASA. All of a sudden, they have Spanish lessons. They have Chinese art. Why? Don't they have enough to do for the health and wealthier of the seniors in town? Besides getting involved with all this frilly stuff, inviting the congressmen in for lunch, give me a break. I think they should be investigated because they are creating jobs that are costing the town money. We have the town office that's no support except the space. They have never spent a cent. And if you read this report from Charlie Lyons, born back to 1990, he even admits, we have never been an expense for this town. But the Council in Aging is a debt to the town. And they are affecting the taxpayers of Allington. And I happen to be one for 64 years. I think there's much to be investigated here. And I want the select men to be involved. I'm hearing you. I'd like you to calm down. OK. We're here to hear all of your comments. And we're going to hear everybody's comments tonight. I understand your frustration. This is a very big shift in thinking for the whole town, not just the senior association. But it's a mandate. It's a legal mandate by procurement law. That space is a large liability for the town. Why do we have to report to them and tell them when we have something? Because they are a town department. And you are a nonprofit organization that has been granted access for free for 24 years in a building that legally it was an issue. This is not a matter for the select men. The Arlington Redevelopment Board. There'll be a report in the front page of the advocate then. So all the seniors, 60% of the population here are seniors, the other 40% of taxpayers as well as some of the seniors. And if they get the inkling that the council is wasting money on programs that they don't need, so they add on more people to hire them to do it. I think we've heard you. Do we have anybody else that has a comment? State your name and your address. Geraldine Navratel, Massachusetts Avenue in Arlington. I'm new here. I would like to know if the 1,400 square feet include what we call the mural room and the conference room on the lower level? Those spaces aren't going to be included in this RFP. Why? They were once rented. We did put out a request for proposal in 2008. And there were no takers. And since that time, it's been heavily used in the evenings by town boards, committees, and commissions, and other public groups. So there's a lot of demand for that space in the evenings and weekends. So I'm hesitant to recommend to the board that they have an exclusive lease of that space at this time. That will move to Broadway because they couldn't compromise with the Arlington Redevelopment Board. That's why they moved down in the mural room opened up. They used to be there, but now they're in Broadway. But now it is available. And it's been used. So why can't that be included in the space that you're talking about? As I explained, there's too much demand for that space right now by public groups. At night, not during the day. But we couldn't convey it. I'm not recommending to the board that we convey it for exclusive use to an individual tenant because then it would not be available during evenings and weekends. It would be very complicated. And I don't think that there would be much of a market for an office tenant who would be satisfied with using it during the day, but then allowing the public to use it in the evenings and weekends. I don't think that's very likely to happen. I wasn't talking about it. That's the only way we would be able to start. We have a lot of people here that want to speak. So we're going to try to limit the amount of time. And please let other people speak when it's their turn. Maria Romano of Bates Road, town meeting member. I need to go back to my people in precinct seven. Who's going to assume the legal responsibility of that building? Who's going to assume the rent? And who's going to handle the liability issue? Is the senior group going to be able to be in there free of any liability? I'm not quite understanding any of this. A waiver of liability for any user were scheduling through the council on aging. So again, my second question is they need to be reassured that the amount of people, the seniors, which is a tremendous amount of off-population will not be compromised in any way by using that space. That their space won't be diminished. That they will have the same programs. They will have the same dances. Everything remains the same. That's fine. Then I'm fine with that. If the liability is shifting because, and the HIPAA, I mean, I understand all of that. And there needs to be privacy issues. We're going to be offering seniors more programs, more advantages. And I think this is good. I think the seniors need to know in a very confident way that we're not taking anything away from them, but instead we're rather adding something for them. And if that's the case, then I'm for it. The senior name. Oh, I'm sorry. I'm sorry. Gia Pazador-Harris Circle. Thank you. Member of the Senior Association. Thank you. I was just wondering, you just said we've been losing all of the offices you're taking. Council on Agents taking all of those offices next to our drop-in center. Is that what you were saying, 300 square feet? No, the 300 square feet. First, yes, the offices near the drop-in center are the ones that would be allocated to the Council on Aging. But the 300 square feet that I was referring to refers to a different room. You're familiar with the room that's off of the pool room right now? Yes, OK. That's the space that's about 300 square feet that would be put out to bid. So we use that that we've been using for the, not for me to say what we're going to put it out to bid. Oh, OK, so that's not going to be anybody's, but whoever rents it. Yes, and we would, we're hoping, and we've mentioned this to the President and Vice President of the Senior's Association and encourage them to be prepared to submit a proposal of the proposed initiative. OK, that's fair. But how much do we lose in those office spaces? We now don't have a space for our coordinators or anybody. That could be a headquarters for the main office. For everybody's office? For the Senior's Association headquarters. But isn't that where the Council on Aging is having those rooms? No. I've got a few. The 300 square feet. Yeah, I think the confusion is that the office by the pool room is the one that will go out to RFP, and which we would encourage the Arlington Seniors Association to bid on. And hopefully, that will end up being the Office for the Arlington Seniors Association. The offices near the lobby and drop-in area are the ones that will be converted over to a HIPAA compliant office space for the COF and social worker nurses and everything else that goes on there. And how will they, how will you gain privacy in there? I mean, is that you can put up walls and you can take all that space or just the offices? They already have walls. You're talking about the consultation spaces that were? Yeah, the current storage room and the TV office and the coordinators office. You're taking those, I understand. The recommendation is that those go forward. So how are you going to get me privacy there? If we're on the other side, you're in the drop-in center. Do they have doors? Right now, my understanding is that the social worker for the council in aging works in an open work station. OK, so the doors are sufficient. Oh, OK. As far as I'm aware, if they aren't, there would be a recommendation. We have another agenda item later. OK, that's fine. We'll be doing some assessment of possible improvements to rehabilitate some of the space, if necessary. It hasn't been rehabilitated since 1984, as you know. Space is ours that you have planned on. Just one room's on for the pool room. We've already been thrown out of three rooms. Ma'am. And we're going to be thrown out of three more rooms. Excuse me, ma'am. Can we let everyone talk, please? We have a few other people that have questions. This whole thing is pop-absolute. Yes, excuse me. My name is Mara Klein Collins, and I'm the chair of the Arlington Council on Aging. I was one of the proponents of the letter that we sent. I work in senior services. I was very concerned about the HIPAA space and whatever. The other thing we're looking at as the senior population in Arlington is the largest in the Minuteman service area of all of the towns. And it is expanding as the boomers start to come in. So what we're trying to do is more what are called evidence-based programs that have an effect for people and do things like that, in addition to all the wonderful social programs that are offered now. So we see this as more for all of the seniors. And really, we see the ASA and the COA. We do the same thing. We're here for the seniors of Arlington, and that building is for the seniors of Arlington. So that's what we're going to do. And we're concerned about the future, because there are more coming. We look at, we just added onto our board the Vice President of Clinical Services for the Alzheimer's Association. And he's telling us, within 10 years, one in three seniors will have Alzheimer's. So we need to, Paul Rea calls it a tsunami, but we need to plan for the future also. And this is a great step towards doing that and being able to serve the seniors. So thank you. Hey, thank you. Yes. I think so. Oh, hi. Hi, it's Maureen Jackson at Lansdowne Road, Arlington. Yes. I'm with the ASA. I am currently the secretary, and I was with the council on aging for many years also. I worked with them. And I don't know if the board knows that when the senior center was opened here in 1986, four or five years earlier, the ASA was incorporated, the Arlington Seniors Association. And they raised close to $100,000 to furnish the first two floors of the Seniors Association with carpeting, computers, desk, everything. As far as I know, they did the kitchen where men and senior services is too. So they raised a lot of money for the start of the senior center. And when the council on aging and the ASA moved in, council on aging was mainly health and wellness programs. And the mission of the ASA was to promote educational, recreation, and social programs for the seniors. So for many years, we worked along that line. The council on aging did the health and wellness. And we did the educational recreation and social needs. But now it seems like the council on aging is expanding or overlapping because they're doing a lot of the recreational needs, too, or social needs. But I would hate to see the Arlington Seniors Association go. To me, it's like the Arlington Boys and Girls Club is for the youth of Arlington. I think the senior center means the same thing to the seniors of Arlington. And we just don't want to go to a podiatry clinic or have our blood pressure taken. We need to socialize, have friends here who we can sit down and talk to and everything. So I'm really sorry to see the seniors association being squeezed out because of the needed space. And I'm especially sad that our coordinator won't, Frank Tadley, won't have a prominent space at the senior center. But I'm sad, but I'm very optimistic that things will work out. And I just wanted you and the board to know just what the seniors association has meant to the seniors of Arlington. Absolutely. I think the board recognizes the value that the seniors association has had over the years. And they want that to continue. And what we're understanding from the Council of Aging from Carol is that that will continue and it will only become stronger. Right now I think a large portion of the population of Arlington doesn't distinguish between the Council on Aging and the Arlington Senior Association. Because the programming is just the programming and it's in the senior center. And it should be open for all seniors. So I think that's the way most seniors in town view it. So strengthening that bond and expanding those programs, it should be a win-win. There's no squeezing out of one body for the other. I think it's more of a merger of bodies, if anything, and having one body that is a town body to do the scheduling. Yes, that's fine. If we aren't squeezed out of the scheduling, there's been a few conflicts since the new director came in. But hopefully everybody will work it out. It just seems that the ASA was slowly getting squeezed out. And that hurt a lot of people's feelings. We have very positive means with the ASA leadership. Good, yes. I think we feel confident that that will go smoothly and that the transition could also be very smooth. Right. And I think we, I've been away for seven weeks and just got back last night. But I know we usually have about 480 members too and for the Arlington Seniors Association, that newsletters go out too. So there is a big body of the Arlington Seniors Association in Arlington. OK, thank you for your time. OK, do we have any new comments? We do need to move along to our next agenda item. I have one very quick comment. And I thank you for allowing me to just speak at length. Just a very quick comment. I understand one in three. We have statistics about one in three people, elderly people will have Alzheimer's. And as soon as I heard that statistics, I thought, oh my goodness there, we have a statistic and we have this vision of these hordes of people in Arlington that need to be taken care of. OK, and I would just like to shift the emphasis a little bit and build on what somebody else said about senior citizens also need tremendous opportunities to speak to each other, to use their brains, to become educated. And the emphasis is not always on the downward slope. And what I hear is the opposite as a justification for this shift. So I just want to say that. Thank you. I just want to say that the mental health of the senior community is well-serviced by the Arlington Seniors because we get to meet and group and talk and share each other's problems and that sort of thing. And I think to have that up at smoke or confused, I just don't know. All it can be is impossible. We're going to continue in that way. So one more question and then we're going to have to listen. Yes, thank you very much. My name's Ann Fitzgerald, 162 Selma Street in Arlington. I was the past chair of the COA board. I'm a town meeting member. The seniors in Arlington take up almost one quarter of the population. And we are the least best served of the whole municipal budget. And a huge amount goes to the schools. So this step, I think, is a really good, positive step. The seniors often get overlooked. Their needs get overlooked. And Minuteman, which serves the low income seniors, they serve more people in Arlington than the other 16 cities and towns. So by keeping the senior center a vital place, there'll be a place for everybody to go have a cup of coffee. And go to the programs. And if we all work together, both the COA and the ASA, I think we'll have a very, very vital center. But we as seniors need to really devote. We do a lot of things that we are important. That's the main message to take, give to the town of Arlington. We are important. And we thank everybody for coming out tonight and for offering your comments. The board needs to hear from Council on Aging, the seniors in town. We very much value the seniors in town. And we know that all of us will one day be there in your ranks. And we also want to have a strong facility when we get there. The board is also responsible for looking at design changes within the building. Christine's going to present some of those next. We're also looking at outdoor improvements. I know there's a lot of issues with tripping hazards and accessibility. So we're looking at a holistic renovation, hopefully, for the center in addition to the programming. So we're hoping that all of this will help strengthen the center for years to come. So I think the board now has before it some recommendations that we can act on. People can go from the RFP window, correct? Pardon? People can go from the RFP window, right? That's just on the rental request for the RFP and actually what the rental request would be. So I think what we're looking at now is whether we want to approve the COA coordinating. The COA coordinating the scheduling, approve changes in assignment of spaces in the Arlington Senior Center. First off, converting some office space to meet HIPAA requirements. We're hoping that that could happen maybe by mid-October. So as far as schedule goes, we're hoping that that will be one of the first things that happens and having the RFPs go out. So the RFPs will have to be coordinated. Rental rates will have to be, minimum rental rates will have to be decided. The qualifications for the RFPs would need to be decided. Well, I could try. Do you want to make a motion? Yeah, I could try to make a motion. Make a motion to put the first floor community senior space under the coordination of the council on aging. That's the first thing. The second thing that there be a reallocation of space is that the COA have the three offices on the east side. That the council on aging have those offices. And that the space by the billiard room office 300 square foot office space in the corner by the billiard room be put out to RFP. And to be discussed, I guess, when we talk about the RFP itself, but certainly for the benefit of seniors, I think, with a group that will help seniors be in the first thing. Arlington seniors? Arlington seniors, yes, thank you. Did I get the three things? I think you got everything. Anybody see anything? A little messy, but. You got all of that, Carol. OK, do I hear a second? Second. All in favor? All right. Christine, would you decide tonight does that become law or do the select men have to approve it? Not a matter for the select men as far as I'm aware. And we can go before the board of the select men and bring this situation up with them, is that correct? The Arlington redevelopment board controls that space. It's under the purview of us, not the select men. Town meeting, put it under the purview of the Arlington redevelopment board. You have a boss just like they have a boss. The select men's bosses are the taxpayers of Arlington. Thank you. I'd just like to say, why can we not, you say that all of the programs now are under the figurehead of the Council on Aging. Why is that not a joint? I mean, why can't that be done together? Why can't we both? I have input. I'm certain that they're going to be. The vote was for the coordination by the COA of programming in the space. The coordination of programming in the space and the scheduling will be done by the COA. So if they say no, Council on Aging says no. That's the way it's been. Coordination and scheduling will be done. The kind of programs that the ASA holds are entirely different than the responsibility of the Council on Aging. They work with the health and welfare of the seniors. We work to entertain them. We understand that. We understand that, but it's a shared space. And as a shared space, excuse me, can I speak? As a shared space, it would benefit from coordination. There has been a lot of tension over the years we understand with coordination. And maybe it is because there are two bodies that feel ownership of that space. And they're not playing nice. They're not coordinating. There needs to be coordination. And it needs to be with one body. It needs to be with one body. And now it will be with one body. And they will be open to all of the senior programming that has been there. So that's the whole idea. That's what we've been talking about. I think the ASA leadership is on board with that. They understand and are willing to coordinate with the Council of Aging. I hope that it is smooth sailing, and it's not going to be as tense as it has been in the past. Well, I think before we start moving that furniture around, we should consult the selectmen of town. OK, so moving along to the next agenda item. You can go on with your business. Thank you. You're welcome to stay. The next agenda item is the Central School also to discuss the design scope. Christine Bonjourneau, the Director of Health and Human Services. Would you like to come up and talk to them? I understand you have a hearing at 7.30. We do. Yeah. So Susan and I, Susan Karp, the Council of Aging Director and I have been to a number of Council on Aging buildings, senior centers across the region. And over the past few years, we really noticed that there are some upgrades in the Arlington senior center that need to happen. We understand that the town is, and obviously, not able, at all times, to invest a lot of funding in the senior center. And there are a number of other building projects in town that the town is working on. So with that, we have put in for a capital request for funds to hire an architect. We received some funding this fiscal year through the capital budget. And we're putting in a request to increase that, to hire an architect to really look at the building, look at the population, try to come up with a plan that will bring the center into the 21st century. With that plan, we'll know how much funding we will need. We've met with state legislators. We're committed to doing a capital fundraising campaign and writing grants in addition to requesting funds from the town to make this happen. I've talked to Carol. There are some really neat ideas. We've had initial meetings with various people that are in this field. And there are some really innovative and interesting opportunities, I think, that could present themselves for this space, both to improve, to increase and improve services to seniors, as well as, I understand, night and weekend use to increase financial capacity for the Arabii as well. So we're a few years out, I think, in actually having a design plan and understanding the amount of funding needed. But we are starting those conversations with funders. And this is what we do. We look for money. And it's something that I think the building hasn't been upgraded substantially in a number of years. I think we're looking almost 30 years. And I think it's really time that we invest to improve and increase capacity. And then in addition, a small capital request was put in. And Carol and I spoke before the request was put into the capital budget. But basically what we were looking to do is to improve the front lobby. So when you walk into the center of the circle, I understand that there will be some upgrades to the brick circle. But when you walk into that lobby, we put in a funding request to essentially upgrade that space and add a restroom off that space. Because right now when you walk in, there are a lot of people that are looking for a facility. They don't know where it is. And it's behind closed doors. So if we had an accessible space there for a restroom, it's just really the first step in trying to improve the space. And that request went in. And hopefully we get funded for next year to start that. So those are the quick updates that I have. Nothing solid yet, but to your advantage. And obviously, as we receive funding, I'll be coming back to you for help. But this is your building, so I understand that. It sounds like a move in the right direction. It is. 30 years is a long time. And a space study is a good first step. What you're thinking of? Absolutely. Do you have any idea yet for the board what the overall scope of budget would be, ideally, for the assessment for the architect? For just the architect? Just the architect. Just the design work? I think we were looking for about $80,000. I really didn't want to limit ourself, because I think we can think about a design where we knock all the walls down and start over. Possibly even adding on to the space. That's also been brought up. So I think we really want to think outside the box, and what is our best option in not being limited with funds for the architect? Because I think that's really where we can be creative in making this a great space. Does that answer your question? Yes. Thank you. Any questions on the board? No. Thank you. Thank you. OK, so our next order of business is now moving on to the continued hearing for an environmental design review for 1098 Massachusetts Avenue, Carragian Realty Trust. I don't see the applicant in the room. So anybody that isn't here for the environmental design reviews, we have two coming up now for 1098 Mass Ave. You're welcome to stay. But are you from Central School again? We have the Central School on the agenda later after these two design reviews, which is going to take at least an hour. But only from a technical standpoint. But only from a technical standpoint, because we're going to discuss who's going to be working with Carol on the art piece, possibly, and things like that. So nothing else really of public interest. We all have to leave. We don't have to, but there's nothing to broach anything about public interest and representation. Who's here? OK, I'd like to invite Mr. Sarandola up. You're up. Rob Sarandola from Carragian Realty Trust. Just reopened your hearing. You were out the hallway, so you probably didn't hear us. Oh, I'm sorry. We were trying to be kind of sick of all the people in here and just let it out of your bag. Thank you. If you could introduce yourself also. I'm with Rover with Rover Survey. I created a plan. I hope you all got copy, or did they not get any copy? We have not yet. We got some today. Yes. OK. Two copies. I thought you were free. I have to keep one. OK. I have one here, and I can lay it on the desk also. Yeah, I think we're probably going to have to have you walk us through, because we haven't seen anything yet. We don't have the benefit of having reviewed it. OK. Have comments ready for you? I don't think there's going to be a whole lot. The task I was asked to perform is actually to determine the parking that is currently on the property and how it is laid out. And basically, that's what I've shown here. We did a survey. We located the building. One would be the firm and the curb cuts in the tent area. And then we've laid out the parking. As they're currently using it, they've had prior plans that have come before town boards. So I've laid it out. Also, besides having the parking outside, the current garage has four lifts that they are currently using. So that's actually four spaces that are on the property that are being used at any time during the day. So including the four spaces, we've got a total of 15 spaces on the property. I have designated one of them as a compact space, which is the parking space number two, which is the second one in off of Quincy. And the reason I did that is because if I had that as a regular space, and there are three cars that park there, the parking space three really is not that great a space because you're starting to back up into other spaces, and that's not a good idea. So that is why I actually have a compact space in that location. I've tried to do as little changing of the current configuration as possible. I know that there's a concern and all with the dumpster in the shed, which I've talked to Robin. He is looking to, shall we say, revitalize and beautify that area. Just to interject briefly, we've looked at every conceivable place to put that dumpster and even dealing with the dumpster company. There's a truck that comes in regularly and needs convenient access. So any other location of that dumpster is going to be near impossible or impossible to get to, number one, by the truck. And number two, it starts encroaching closer to the neighbors. So this dumpster position is where it's been for ever over 37 and a half years. And I don't see that it can be moved anywhere, unfortunately. I thought it might be able to, but it's impossible. So I would like to make it clear it's not so bad today, but I would like it to blend a little bit better. So I just wanted to jump in with that. I did want to bring up also the sides. What we have is parking on the site. There are currently adjacent to our site on the street. There are six spaces on the street. Now, everybody can use them. I mean, Jimmy's regularly uses them in the gas station, but there are six adjacent spaces that are street spaces. We have also, besides doing the parking areas and the layout on our site over here, we have proposed six motorcycle spaces on the property along the alley going down. So if you've seen the property, it's on the left side of the building going down, having six motorcycle spaces. So that can be the customer parking. They can come in there. That'll hopefully alleviate some of the congestion on NASA in front of the store. We've never offered that before to our clients ever in meeting with the board last week. I thought it would help some burden and help that our clients could just pull right in, and those would be free for them at all times. In addition, one thing I'd like to just bring up is spot number 11. Making that a real spot would mean a little alteration to the current plans. Way back when, there was a bike path or a bike pad that was asked by the town to put in. Oh, that's where the bike path was. That's a bike pad. It could be used for a very small car or right now a couple of motorcycles would generally park there. To make it a legitimate, real full spot, we would have to alter that bike pad. It could have it be a very small, tiny little bike pad. And we could cut in and make a larger spot for a tire and have a real full-size car spot. And where were you looking to put the new bike rack? We haven't had a rack there in a long, long time. But the pad, I could put it somewhere if the town really wants one there. I could reinstall it. I could reinstall it up on the front entrance. This is a raised pad area that L-shaped going right around the building. I could squeeze it right now to the end of the bike pad where it is currently. Maybe that's a quick solution. Or we could put it up near the door if need be. The reason, I'm not quite sure why we had the pad there, but we had a bicycle shop back in the 80s. I forget his last name, McLennan, I believe, was one of the board members, a bicyclist. And we had a bicycle store upstairs. And I'm not quite sure if the bike pad, bike rack, was something that the town wanted or? Typically it is something that the town requires. Oh, I see. So if it's something- For bike parking. And it's along with the other parking. Very good. So we'd be happy to put one in wherever the town would want. Okay, so the last time we met, there were a lot of concerns that were raised. I was hoping to see a few more of them addressed. You've addressed some of them. Bike. The bike rack was one. The parking was another. We wanted to hear from, I think, Mike Byrne, I don't know if we did get back from, any message back from Mike on how the parking was determined. He responded saying that he calculated the, it's per square foot, the parking demand is by per square foot in the zoning requirements. And he said he did consider the existing uses in arriving at this number. He apologized that he was not able to give you any more detailed response today with that follow-up question he had meetings this afternoon. But he said that when he calculated this, he did consider the square footage of the existing- So the 13 spaces which he recommended included the karate school, the Arlington Tire. Yes. And the Boston Motorsports. Yes. Okay, and this plan right now, you're showing that you can provide 10 spaces. Well, I'm actually- And six motorcycle spaces. And actually, there would be 11 spaces outside the building, four spaces inside the building. For customer use? Well, the customers come in, they park, and then when the vehicles are being serviced, they're used inside the garage. So they are for customers because the customers, our customers' cars are going in there. So when a customer parks their car to have service, it doesn't stay there all day and gets serviced on the outside. It actually is brought into the garage. So that's why those spots are actually usable spots in the course of the normal day of operation. So that's why I'm saying there are 11 spots in the outside, four on the inside, and then there's the inclusion of the six motorcycle spots. It's an ingenious idea, Cliff. Well, I think it's a valid one. And it's been that way for 37. It's never, this has always been what we've, I guess, fortunately, or unfortunately have had to do to operate on that block. It's always been that way. And we're trying our best to- Now, if I could mention, I mean, there is a possibility of putting another spot on here, which I've talked to Rob, but really I'd rather not put a spot in here because at that point, it would take out the access off of Quincy Street. Yeah, because you're curb cut. Correct. The curb cut. We have two on that side, one a little further up and then that one. If we did block it, not only would we create a spot outside the curb cut, but we would create one more spot inside the parking lot. However, I don't think the flow works as well if that's the case coming off of the higher end on Quincy Street. I'm not aware that the board has ever recognized spots inside the garage as counting towards the parking requirement. If I'm wrong on that, I'd be bad to be- I would interject that anytime you, if you correlate a little with residential, would the fact that you have spots inside a garage count because you can park inside or outside. And I think the same thing applies here where if you have a car on the outside and you're going to be working on the car, I know Arlington does not want them to work on the car on the outside of the building. Correct. So that car has to move to the inside. The only issue, I see what that is, there is a person now without a car. So there's somebody bringing that person and picking them up, dropping them off to get their car. It's not a parking spot. It's a workspace. So it's not actually a- It's a lift. Your average driver isn't going to drive a car into a lift. No, but the fact is that during the day, there's almost always going to be a car in each one of these. But it's a workspace. It's not a parking space. It is during, it is a workspace. I understand what you're saying, but that's a workspace for the cars to be repaired that should count toward the parking door. And when the owner of that car comes back to pick up their car, he's coming in a vehicle, most likely. Another vehicle that's coming to your site. I would say that there's a good chance that they're coming by bus because a lot of people are traveling. Regardless. That's the answer. We can go into that. I'm going to open this up to my colleagues to kind of go around and see what other concerns they have that have or have not been addressed by the plan. Is that- Sure. Okay. I commend you on the motorcycle parking in what I'm called an apron area between the two buildings. I think that's a positive step. And I think it does help with the overall parking scheme here at the site. I do have some other concerns that aren't directly related to the plan. And I went through the history of our special permits. One of the things that caught my eye was and Mr. Rover commented on this, that the repair of vehicles is not supposed to be happening outside. And my understanding is that has happened quite frequently at this site, and particularly in areas where the tent is. And I think that we- I'd have to say not frequently. There were times when apparently some of our mechanics may have been testing and starting, but there's never been any repair or maintenance done outside the building. I think we heard comment about- Maybe I've misheard that. Air guns and different things like that. We've heard comments about that from the neighbors. Yeah. At the last hearing. Yes. And going- It's repairs, I think. And so we've never repaired. There may have been air guns that they've heard in the garage, but the air guns can't reach outside. Number one, those hoses can't get outside and there's never any repairs done outside. The air guns, they definitely publicly heard and started the motorcycles, no question. Yeah. And we've addressed that, but they cannot repair outside so long. Okay, first. So, in any event, I was leading into the whole issue about the tent and the buffer that seemed to vanish. Back in the original permit, special permit from 1982, that was item six under the findings of fact. And the board finds a seven and a half foot buffer area will be constructed and maintained along the residential property lines to the rear. And then any accessory repair operations will be sufficiently sound insulated to protect the neighborhood from inappropriate noise and flashing fumes, gases, smoke and vapor shall be effectively confined to the premises. I wanna make sure that happens. And whatever decision the board makes, it's going to incorporate all the conditions that had been in the previous special permit. It'll be too lengthy a motion if we get to a motion to read all those into the motion. But I just thought I would remind you of what I think of some of the more significant aspects of the previous special permits because we're gonna expect that those continue to be part of the planning going forward. There was also supposed to be a six foot high screen of planters and plant materials located on the site with a cedar fence six feet in height of bordering the residential areas. And I don't think that that exists now. It should, I think there's a six foot fence there, but it's been full, there's a fence. No, there's not any more of this. There's a six foot high fence. Okay, so let's roll the planters out this way. It's the seven and a half foot width, is that what you read? The set of the buffer is seven and a half feet in width. And then the height of the screening has to be six feet tall. And we heard from a number of members of the public that tires and other debris are visible from their residential properties from this side of your plan looking into the lot. So that has to be effectively screened so it's not visible to the public to the from those residential areas. Bear with me for just a second. While Bruce is looking for that, do we have a dimension on what the buffer yards are on this plan? I do not have it here. I mean, you have a 10 scale. Do you have a scale with you to tell us what the principle of the planters set up? I can get it very close to the approximation. It's greater than five feet on the back and the back and the west side. Although I do notice that it is would be under five feet. And I'm using five because I don't have a scale to get it exactly. It is under five on the east side where you can see it comes closer. And the back appears to be under. No, the back. Slightly under 10. It's under 10. It's possibly close to the seven and a half but I do not have a scale to give you the dimension. Well, and this is now the 1994 special permit. And at that point, the parking of the display motorcycle has particularly caught the attention of the board. And my understanding, and this would be a big sea change from what's going on on the ground. I realize what I'm asking here. But my understanding is that display motorcycles cannot be parked in this area. So that's all. At all. That was the condition of your special permit in 1994. That would put us out of business right now. In 1994. Well, my understanding is when you bought the property that it joins this, which was the former dry cleaning establishment. Part of the idea of buying that was to find additional display space for the motorcycles. So I think to your credit, you've been good about trying to find additional space to accommodate this but the problem you're trying to leave seems to continue to manifest itself. So it's been a condition since the original special permit. And I think we're here today with Mike's assistance and the board to change that. Have it be the 11 to 13 spots even creatively making these inside spots. So that we can operate as a single motorcycle dealership. That yard as we call it, which would be a display yard really, is crucial to us being alive. Yes, we found some extra space over the years with the Collington, the Almond Cleaners building. And yes, in the future, and I don't think we should discuss it today, would be some more internal space coming in the future, which is not for today. This yard is called, we call it a yard. There is no other way for us to operate. It's just crucial to the business. It's standard in every motorcycle shop in the world, including this one, thank you for everyone for allowing us to this privilege of this yard. We're here today to say we're a single operating dealership, we no longer have all these tenants based on the square footage Michael came up with. We heard on that. So this is a, it's just, I'm just pointing it out, it's been part of every special permit for the property going back to 1982. Sorry. It doesn't seem to have been complied with. It's impossible, it's impossible. I guess if he would have had a hand to fill the mercy of myself on the court to allow this to operate like a small, economical motorcycle shop that's growing because of the need in this area for this particular product. All right, I understand your desire to keep the status quo. What about the tent? The tent, I did a little bit of investigation on that. Burke first, back in the 70s when we purchased the land, back in the day there was a tent, there was a structure back there. It was in 1975, 76, it was always there, it was there from actually back in the 69 to 76. And we had one up for a while when we first operated in the 78, 79, 80, there was always a structure back there. I think the question is about the removal of the tent as was discussed at the last hearing. I think the complete removal, if it's absolutely, if that's absolutely necessary, I guess, gosh, I would prefer to apply to have one that the city in the town would be happy with back there and eventually remove it once we have some more space inside to prevent it. Are we talking though that, theoretically this tent was permitted? It's not permitted. I thought that the seven and a half foot buffer was to the tent. No, it was for the entire property. I believe this was that maybe the plan that corresponds. So originally in that space, there was supposed to be parking? Well, and I would say that that's not a reasonable plan that should not have come up because there's no way a car can pull in and park the way we have the cars. So the fact is though, we can say what's reasonable, what's unreasonable, everything else, but this is the special permit. This is what was approved. This is the legal plan. So the thing that you have to act under is that special permit. I'm sorry. And it's what we're also bound by. So from my perspective, if I can, so from my perspective, I think the things that I must have been, I've disappointed in, let me put it that way. After our last discussion, is what you've come back with is new paint. And so where there are, because I'm looking at the old plan now that was provided on the last meeting is we've got two spaces here, which you show as two spaces here, but now you're telling me that you don't even have that space. That's not really a space. That you really only have one space. We'd like to make it a little bigger. So when you were showing 10 earlier, you really only had nine. So if you look at that, right? Because this is the plan that you provided us with. We added one here. Yep. So now I'm looking up here. And so you've added one in here that, okay, so that takes away that one. So you're still at 10. One, two, three, four, five, six, seven, eight, nine, 10. So, and then with respect over here, what I'm hearing is that there hasn't been any change in inventory that you plan on displaying or anything else. At least I didn't hear you say that to make room for the six. Because I'm looking at a picture here where I'm not sure how you fit six spaces there. So my question is, I see new paint right here and right over here, but I don't hear a change in how the building is going to be used or the parking or any of the other concerns that we had with respect to the tent. The way that behavior is gonna change. All I hear is some new paint. And that we're just gonna reconfigure everything that we already have. I guess that's why I'm disappointed. I guess I was thinking that you were asking for us to talk about an unpermitted tent and to try to figure out how to keep that. You wanted us to go down below the 13. That's asking a lot when you're talking about a special permit that's been around for 34 years and has all those requirements. So I guess what I was hoping to hear frankly was, you know what, we understand that a lot of inventory, you know, we're gonna keep our inventory, but we're gonna put the inventory here, we're gonna do this, we're gonna do that to change our behavior and change how we're gonna do business. And frankly, I just haven't heard it. Well, let me jump in and give you the two of the changes that we are absolutely going to do. Number one, upon your request, we're going to eliminate this much of our inventory, create these customer sparkings. I'm also willing, if it pleases the board and everyone, to even eliminate this side. I was even going to at some point in the future, Patrick. I should put a security fence here. That way this whole front is clean. It's available to our clients between you, me and the neighbors. If I had to sneak a couple of car spots in here, I could, it's very, it just doesn't make sense in a motorcycle store, but if it pleases the board, we could. That's number one. Number two. I guess I will talk about the only solution I have for this whole tent and inventory thing is when we do eventually move into the Allington Tire Building. It is my only hope of reducing some of the cluster at some level, but I still absolutely need spots out here. So let me ask, what's under the tent? It's a couple of hundred of service customers we get every single week. It's half of this is storage that people have utilized for our eBay activity and that comes and goes, so that's when we start filing everything before we ship. And the other half is our regular daily, weekly and monthly service that comes in. Entire of our shop, just like in Allington Tire, we're working on four. Inside here we have probably 16 motorcycles at any given time. And on the other side, we have three lifts and we have motorcycles we're working on. We're servicing not only Boston, which is 1.2 million people, but all of the western suburbs. All, so we're, we're at capacity. So at nighttime, what are you doing with all the? Because the service has increased so dramatically since the fall five years ago with the economic fall and 18% of the motorcycle dealerships just going out of business. And we, by the way, came very close. Sorry, I didn't, I made it, I stayed alive. I now have expanded our business some 30%. My profits haven't gone up, but our business has. We have a lot more over here. So, what was the question again? So when you have all of these things out here on display, I don't think they're there at night. Yeah, I'll tell you the last few, this last year in particular, it's been so, I guess I'm gonna use the word difficult to deal with the amount of people coming in that have had to leave these out and they're in the secure area, right? They're outside, just like you would on a used car lot. And then wear it at your trucks with fast ed trucks. And those come in and those help to secure the area at night. We just buttoned it up a little while ago before it closed up at some point. Okay, so the tent is actually being used for consignment? It's, half of this is like what I'm gonna call storage and waiting to be evade and sent off and the other half rotate. But not by you. By us, oh no, no, oh yeah, it's all us. The internet has caused this whole other thing for us we're having to manage all cyber stores and people from all over, you know, it's just a whole other aspect of what we're doing. You know, every site has a capacity. Yeah. And there are zoning regulations, there's permitting regulations, you can't just really really add whatever you want at any time and expand your facility beyond capacity. And I can't even agree with you more. So let me. And that's what you've done. We have by interest. Systematically over the years. Not on purpose. Yes, on purpose. No, I'm going with it. You've been violating these permits every year. So. On purpose. It's not intentional. I'm dealing with the, it's like water seeking its own level. I'm dealing with. You've been cited. You've almost been closed down in the past. No, we don't. Your special permits have almost been revoked at times completely to put you out of business. Because of your use of this site and exceeding its capacity, it's too dense. You know, something's gotta give. So. Maybe you need a satellite site by now. Your business is growing, you're expanding, you're servicing the entire state almost it sounds like. Maybe you need a satellite site for. We actually. Storage. Let me give you our solution. Number one, if it leaves the board and the neighbors, I'll remove everything under that tent and put it in a satellite site. I will eventually be taking over the entire store so that we would have a little bit more of a breathing space. Same as I had some breathing space at the Armour Cleaner site, which we did by the way for a while until business grew. I'd be perfectly fine with that and really clean it up. Create some nice spots here. All right, create a nice, beautified area so our motorcycle clients and a couple of clients. I guess we would, you know, make a couple of spots here. It's killing me. Only because of not me by the way just. I think that actually creates more of a dangerous situation. Yeah, I would advise the board against advocating for that. Not legal spots. Well, let me at least eliminate some of the congestion. I'll eliminate the tent. We'll remove all those motorcycles. I need to put them out there on the day. I'll have them all wonderfully, beautifully aligned like any other service center. I think what Rob's saying is the consignment bikes potentially going off-site, but the bikes that are being serviced every day on a daily basis, they can't go to an off-site site because you're not going to be driving the bikes to an off-site site for their customers to pick up. I think that's, I think the consignment area, I think Rob would totally agree with it. I think the other bikes, it's potentially half this area which would then create a lot more room with the half of consignment bikes being gone. I think that opens up the area tremendously. I'm not sure if that's what you're looking at, but again, customer service on the bikes can't be on an off-site location. But I think he can still deal with having a buffer around there and that allowing him to put the customer service bikes beyond the buffer, as was indicated on his original special permit. On the original special permit plan that you looked at first, was there a plan attached to it that showed where outdoor storage of motorcycle was to go or where indoor storage of motorcycle was to go? I don't think there was any outdoor storage of motorcycles on the original. So where were you to, by your original permitted plan, where were you to store your motorcycles? Your serviceable motorcycles, the ones that you're now putting out on eBay? Where were they supposed to be? I would have to check to see, but I don't know if we had a plan. If outdoor storage and display was not permitted, then they must have been inside somewhere. If I could say there was probably not eBay back in 80-something. So there was not the refrigeration, but if we're talking about getting rid of those out of the site, but trying to maintain the customer's bicycle, bikes not being storage, but being where the customer's bikes are placed while they come in and then going back out with the customer. So if I can just kind of wrap up what I was talking about. So that was my disappointment less disappointed now that we've just talked about it like that. So for me, I think at some point you take a victory and go, but this notion of coordinating that off there makes sense to me because I don't want there to be all of a sudden some creep, some inventory creep essentially. I think the removal of the tent is an offsite on the eBay things. It's a lot of sense. Is any of those storage bikes so that I'll push it all in at the end that it might as it should be, by the way. So, and on the parking spaces, it probably does make sense to get rid of that concrete pad to open up at least one more space because frankly, I don't think you even fit a third space. We're using it just to speak freely. This is a car here every day, but they come in and out of the shop. This space for one here, we were requesting that we have a legitimate one there. That way we'd have it actually painted. Is there space for one there? If you've got a dumpster there and you need regular assets in the dumpster. And he can come and we'd be with keys to every one of these cars that's never just parked there like that. This can be quickly and easily moved. It wouldn't have to fit in the dumpster. It's not necessarily supposed to be fully space. Well, and they could be if that helps us solve it. I'm just saying the dumpster is actually here, which is very little amount of the total amount. We can get at it easily. Whereas this is the shed. It's not that they're trying to come into the shed. It's not a big believe spot. It's a real spot that gets used every day. If somebody's in the back of the spot, they're gonna have difficulty getting a dumpster. So the other thing that I just wanted to admit, I'll give over to Andrew. But I guess the other thing that I heard a lot from the neighbors. And I guess the other thing that would help me is to say that there's some type of, either placard or something. When you talk about the fact that you do business in a neighborhood. Absolutely, we respect, but in twofold. Number one is certainly employees. There should be training about that, right? And testing bikes and all that kind of stuff. It's just, it's not right. I mean, you guys, you have to do right by your neighbors. And then the other thing is, I think it makes sense to even have a nice sign with respect to your customers. And making sure that they understand, you're doing business in a neighborhood. So for me, removing the tent, not using this in such a dense way, moving some of that offsite, changing this, making motorcycle spaces there, removing that pad, opening that up. And some training, a commitment to training on employees and that type of thing, as well as placards for customers. That would go a long way from my perspective. Does the training on employees was done that evening? My general manager made a list. We made a hundred flyers. We did a payroll stuffer two weeks ago. We put it into the payroll. We've taken action. I have no problem and would like to do the signs on the back and the sides. And our clients, many of them, who some of them are the culprits, I think, and some of the noise. By the way, not only our staff, a handful of the majority could be even our clients. We're gonna do regular reminders. On the RO itself, with the computer system, we can put reminders, plus signs. And we are in a residential neighborhood. As I said in a letter to Carolyn, I personally, and we, as a business, a family business, have been in the neighborhood since 1976. We've been here as well. And I want to be a good neighbor. I do not want to be a bad neighbor. And I'm in a mass-av business. And I want to comply with everyone and do the best I can and truly do. And it's not just words, a couple that would action. I hope so. I hope so. I mean, because we want your business. I mean, it's business for the town, everything else. So don't look at it like, you know, we're just trying to, but it needs to be on the scale that the property allows from my perspective. And I can make adjustments. I didn't know tonight, to be quite honest, I'm not doing this, you know, this is the 12th time I've sat in front of a board in 12 years. So it's not like I do this all the time. So I'm not 100% familiar. But I thought tonight was the bulk of it was to show you the layout of this parking. I'm 110% and we can submit to the board immediately. When I did the motorcycle parking, that's obviously a shift. I wasn't planning on this, but I can. I have no problem with that if it leaves the board and the neighbors. I'd love to put a nice security fence here would add to the corralling and the beautification of the front. I didn't plan on doing it tonight, but just to please the board and to comply at some level, I will and I can do it within a month, I hope, to get that out of there quickly. I only need a couple of weeks to a month to disassemble the tents and remove that inventory which today is the middle of September. So I'd say 30 days, I can have that all out of there. Can beautify the dumpster area, which would help aesthetically at some point, I'd say, maybe by year's end. To get that beautified, it's ending to conclude that the board would be to really look at that spot we created, which I believe is real, and making that a legitimate spot. In putting the bike rack wherever the board would like to have it put, it could stay on the smaller pad that's still existing that's right near the sidewalk, which is convenient. I think there may be enough left to put a bike rack there. If not, maybe right up near the door. Could be over here. It could be. Actually, it's not a bad idea. We'll create one more and just put it right up there. That's not a bad idea. I don't know how many people would use it. Actually, yeah, go on the other side right over there. Yeah, that's a better place. This is another area where we could put it. So wherever I think it's kind of dense. Yeah, I actually don't think that's a good area for the bike rack. No, not way over there. That's a little, I mean, I don't think it's the, I don't mind it going in, but I don't know if it's the best. This area right here? It's like a curb. It's sort of like a part of the curb pad. It's just a wide expanse. Oh, the curb pad is all the way back into the planter. Yes. How is this car even able to be parked right in the middle of the curb pad? Well, because the car is coming up and around and the car is actually, this is a space, or an area, but the car is actually not eight and a half feet wide. Cars are 6 or 18 feet long. Most cars are in the 15-foot range and six and a half. In the drawing, it looks like it sticks out in reality. There's more than enough room there. There's always three cars there in this place. I'm all done, Kristen. Andrew. Yeah, I've driven by a bunch in the last two weeks. I've noticed some of the improvements we talked about have been made. I noticed, just looking at the picture Mike has here, that the plow is gone. It was gone a couple of days after, so I appreciate that. My cousin, Nicky, sold the plow, thank goodness. That was ascending a tow truck. It was going to either be a tow truck showing up, or he sold it, apparently. He moved it to the back of the lot, and then it left, sold it. The bikes on the street seem to have decreased. It's obviously customers that are parking there. Thank you. Which is supposed to be done, so that's good. I'm going to echo the other board members here. I know you've already agreed to it, but that tent's got to go. And I think the buffer zones that we want here really need to be cleaned up, taken care of. I know one of the complaints that we had from the residents last time was that they were tires. And I don't know if there's trash there, but we can only assume that it's part of it. We've been filled up with tires and batteries. And that just has to go somewhere else. And it's going to be eliminated, so we'll eliminate that. Is it okay if we create an area that's covered so that you can't see it? Just to stack up. I'd like to eliminate them every month, but there'll be a times and peak season. We're literally doing hundreds of them, and we could fill this room in a week. That's how fast it is. But we get them out of there very regularly, but I'd like to maybe camouflage it somehow that's legitimate. I think they're stored over here in the buffer zones, but outside and around the tent. I don't know what the solution there is. Because they like batteries and tires. Those people, the disposal people, like the oil disposal dumpsters and the trash, those people come in access. Yeah, to the access room. Yeah, actually, they probably come either way. Actually, you know what they do come, right? It's the tire and the battery people who dispose of those legitimately. We have the company who disposes our tires and the batteries. It's a company that comes and picks them up. Sometimes we pay them, sometimes they pay us. It all depends. It's like scrap metal. Sometimes it's money to be made, other times you have to pay. Same thing with tires and batteries. I just wondered if there's a way to store it in this area somehow. I know the space is tight. The space is tight everywhere. Yeah. We've got one complaint that I know of, and we addressed it immediately. I know one of the neighbors saw that it was really getting out of hand and it was. How often do they come and pick up? In season, they're coming. I'm going to say twice a month in season, but now that it's slower, they'll come as needed every other month. Because we're just, it starts. Regular. I mean, the last year, it may be to happen more. That's where we stalk them and store them forever. I don't know how the process goes with the neighbors, but it's really bad. I want to make it much better. I don't think it's allowed. Once again. It's not allowed. It's environmentalism. It's not a matter of the neighbors having a problem with it. It's not allowed. You can't keep trash just out in the open. And that is. And it is. I want to ask you a question. They recycle it. As a possibility, we're going to have a seven and a half foot buffer. Can we have a screened in area, fenced in, screened in area over in this area for that purpose? Won't be a structure, but it'll be because it'll be fencing, but screen fencing. We're going to need the buffer anyway, but also put something in there so at least it keeps it from being seen and spreading. From the neighbors. Some sort of contained area. Does the grade the same on the other side of the fence in the neighboring properties, or is it lower, higher? Certainly not lower. They maintain fences, or is that your fence on the wall? What kind of fence do you have there? Here. I think it's a six foot wood. I think that's mine, actually. It depends on where we're talking about. I'm sitting back here right now. Are you the Riley? No, I'm 10 Quincy Street. I'm not sure where we're... That's me. 10 Quincy Tang. So there's the Riley Family Family Trust. But there is a fence. It appears that it's on the Quincy Street property. So it does not look like it's greater Boston or sports. So you're not maintaining the six foot height fence? Well, there's a fence there. I think if there's a fence there, it would be counterproductive to have two fences together. There is a fence that basically rings around from the existing garage, all the way around to the... Whose garage is this? That is the Higgard's. That's right. That is Boston. That is not our garage. But there is a decent section of land that is on their side of the fence that is actually part of this property. You can see it. There's a number of feet. That being said, the possibly... There's seven and a half foot proper. I mean, I would say that would be from the property line. But again, the fence goes all the way around. And I would say having the seven and a half foot buffer and putting something in here so he can get those tires and whatever out of sight and not being visible and not falling over or anything else like that. I think that's... It's similar to what has been provided in the tire company with the shed. It'd be a similar situation. That, I think, would hopefully help the neighbors not having that eyesore. It would help Rob being able to have a self-contained place to put them. This is a covered structure you're talking about. Fence. I was talking about, like, a fencing with some screening on the sides of the fence. Because I know the board does not sound like they're amenable to having a shed like that in the back. I think some sort of solid structure would be better, but it doesn't sound like the board is looking in that direction. Right now, there's a whole tent there and that's not being used for tires. No, it's on the side of that. Yeah. We are talking about doing that. That's why it would be probably better to have some sort of wood structure, maybe some sort of roof so the rain didn't get to it, but it doesn't sound like the board was looking in that direction, so I was just proposing a fenced area. I think, I'm not sure if Andrew was finished. I think I'm wondering what the neighbor's view is and maybe we need to ask. Yeah, well, I know one of the concerns is they looked down into the yard. It was already the six-foot fence there. I think that's an option. If you were required to have a fence, this fence is fairly old and deteriorating, whether it's yours or not. Maybe a new fence would allow the neighbors to remove their fence and it would help to screen it a little bit more if there's openings in the fence. I don't know if that's part of the issue or if it's more looking down from your houses. Can I ask the neighbors? Yeah, basically the chain link fence has been there for as long as we've been there 30 years. I think it's our fence, but I'm not entirely sure. But there is another fence on the other side of that that was great at Boston Motorsports. It was a wooden fence. It's decayed. The thing about the tires is they have been removed recently but they are so close to the right of the corner of our property and a big concern is if it rains and the water collects and you get your mosquitoes and what not. I think it's so close to our garage and what not and I don't want to fire because it's right in the corner right next to our house. Great, thank you. Thank you for that insight. So getting them onto your property out of the buffer. Replacing your fence. Replacing my fence. Make it prettier. Replacing it. There are two fences. There are two fences that we put up back in the day like this, right? Right. Even on the other side of the garage possibly out to the roof. But your shed is no higher than that. Just an open corral to put the tires in so that they they're not visiting. So they're not leaning on the private property owner's garage? Well, I think if there's a fence or a closed fence here Well, back here they may be. No, but they're proposing a closed corral here. So therefore there won't be any leaning on Does that fence need to extend all the way out to Quincy Street? Well, the thing about this fence here there's actually an agreement between the prior owner of this Quincy Street property where there's a portion of my client's property which is actually being used by the neighbor. And likewise there's a portion of the neighbor's property that we're using. There's been an agreement that says where the fence is I'm just wondering about if it's deteriorating and it's an eyesore for the neighborhood and it's not doing the function of screening which is what we're concerned about about in the buffer. I would say though I don't believe this is as much the area of concern as back here has been because this is looking at the backside of the building and the other area would be this shed and dumpster area which Rob has said he's looking to beautify that. So I don't think this fence does not do the same I think we'll keep that open until we have a neighbor's promise or whatever I'm a part. Okay. I think I'll Okay. So I would put the fence up here like a solid wood fence except we'll replace the old solid wood maybe painted a green or something like that. Nice fence. Nice wood fence. But your shed up here I mean if you came back with a special permit and a design for this thing we could look at something and you don't have so it's got to be something and I agree with everybody else it's out of here. I got nothing. You give me nothing to look at so it's very hard to make a judgment about what might be appropriate. That was when I was primarily focused on that. Is this a session where we're going to give a special permit? Yeah so everything that you bring to us is what we're approving and if you don't bring it So you didn't bring us right and also the points are the fence, the shed the permanent public zone here which is for motorcycle parking potentially for the bike with an indication of so this is public at night motorcycle can come in here and park. Or you pull your truck in there we do truck pulls in there we wouldn't well not at night but it's customer parking so it's no customer parking you can keep that public parking and I think it's good for them to bring their problems. You were going to do something in here to beautify this. Well we removed and eliminated one of the board's requests we displayed a couple of scooters to attract people so we opted to not do that Well I think legally you can't do that because you were obstructing the sidewalk I agree It's not an option It was not an option Just enough spot for a scooter In Italy we'd be okay You're coming in here to get your tires and batteries There's a parking place there That's not a parking place It can't be a legal parking place It's not in our camp It's temporary It's a path that you put a car in I would say this could be the main way of getting into that shed so that That's permanently closed off That's closed off because otherwise we can't count that spot And I do think that you'd have Mike look at this thing because you also have fire issues and so forth I want to make sure that they're in condition I don't know how they're I'm assuming they're pulling a hose around the back But once you close that off Well there's a gate here It already is a gate Which can be opened So there's no fire issue there I'd like Mike to look at this plan Okay once I have it we will get my mic What else is on the list? A handicap? Do you have a requirement for a handicap? We've never had one Are you required to have one in your account if you have 13 spaces required that you're asking us for a reduction to 10 basically I can comment on that Mike responded that when this was originally permitted an ADA space was not required so he said he would stick with that Okay I don't have to be on the street The display and service parking zone which will be now back in display and service zone will be here And we're talking about you clearing that out after hours or what's the Clearing that out I'm going to effectively immediately remove that tent for 30 days and remove I'm going to remove and then out that by bringing it to an off-site facility We have an warehouse in Beverly It's the only option And at night? What happens? We're going to make room and push it all in like we used to before we grew Does that answer your question? Yeah So then the other tenants the music room? Not a tenant He's a guest and that's been addressed So this starts to move into a set of conditions I think that's the Bruce if you're writing down Those are the specific things The fence and distinguishing customer motorcycle parking The removal of the tent The addition of a shed Within outside Respecting the seven foot buffer Seven and a half foot buffer And the additional fence Between the existing neighbors garage All the way around And the improvement Of the dumpster location Screening Doesn't mean an open chain link fence Should be a solid kind of a Fence that you don't have to look inside to correct the door Those are the things I think that are specific plan issues that have to be, should be shown On the signage Signage Then there are a number of conditions that we talked about last time And those One of them was the music room and the use of the music room So we're going to grant a special permit We have a series of conditions that I would really have liked that you listed these things and you kind of said I might have done that, I did that, I did that But I think we're trying to list these things so they become part of the special permit And I forget now, was it only for lesson and practice and not for Yes Band practice, old band practice Lessons and practice Nothing after 10 p.m. Condition number one Then you were talking about That was to be immediate Then you were talking about All the things that happened around the neighborhood Particularly on Higgins Going up Quincy and even on Robbins Parking on Higgins And the use of Your employee parking there That's number one Can you endeavor Can you put into the special permit That you will have your employees not park I would say that might be tough I can't park on a public street Maybe Bruce can talk to that Here's the issue I want to get out Here's the issue I want to get out on Higgins As I understand it, you've got Your parking places for your employees You've got business parking places Which are people coming in and parking And I know that for two reasons And then you've got Trucks coming in Driving up with Deliveries that are waiting there To come around and deliver To the neighborhood They're in and out In less than 30 minutes They were parked there for a long time According to the neighbors So what you have is a triple whammy On that road That could result in emergency vehicles And so on being blocked So I'm looking for a way to get A special permit condition in there That has you monitoring that Such that you're required to clear that Keep it clear Where you tell some employees They can't park there Because you've got It's too many things on the same road Where are we talking? I think we're talking Higgins I might add Quincy as well Quincy and Higgins Your condition would be to monitor To always have clear emergency Vehicle access at all times Drop off vehicles cannot stand On Higgins In other words, he's got Motorcycles on Three-wheelers or whatever you're selling They're pulling up And they're waiting to be Allowed to go into your shop and unload That's good Is there a spot on the site Where the drop off could have hurt? Not yet No Some day in the future When the entire company Ceases and desists That parking lot will become Flexually ours And our trucks that come in Which parking lot? The entire parking lot That's in the future though And our first order of business would be that Is that that's going to be our main Walk We're going to assist us greatly And not having our trucks That drop off twice a day I understand that they're 30 minutes to an hour They should be in and out every day In two hours How will your customers though And people park there while they're also loading When the tire is gone Then I'm a motorcycle shop completely I understand but you have parking spaces 80% of my clients ride We don't have issues That many on motorcycles And the public transportation Is about 45% of my client base The other 80% of my client base ride So they ride They still need to park They can use these automobile spaces As motorcycle spaces Oh for motorcycles, yeah So I'm wondering where the loading Area comes Right in here And how do people get in and out of the site How do they back up They're in and out How does that work Well what I would say Is this is more or less A one way area Because they're coming in off a Quincy Exiting on Mass Ave Because you really can't do Two way in this Especially with a trailer So the loading And unloading are we talking Right now Well that's what Mr. Starendula is saying That when the tire place leaves He's going to do his loading here And I see that as an impossibility For circulation For circulation and actually I would say that the Can come in and then they can actually Back it up They back the trucks up Regardless of how the tires still exist That's what I'm saying Hypothetical at this point We've been using Mass Ave right up front Forever We want it to be quick and efficient It's not ever more than an hour When these trucks are dropped off Of course they're in and out Quickly Just to be objective And it's going in But I don't think a loading zone requirement Was a requirement under the original Special permit So I don't know We have the ability to oppose that Now Perhaps we could Our ability also to monitor The public ways I don't know if we have That's not their jurisdiction Is there a condition That they internally monitor Where employees At the service trucks park Is the 10 spaces Supposed to be Are customers and employees Or Customers But it's supposed to handle Everybody That's associated with this business It's up to the business to decide If they want to put all their employees on there And have nobody to place the park for customers It does kind of happen sometimes It's unbelievable And then all your customers park They figure it out But because there's an issue Bruce I'm just trying to figure out if there's an internal Monitoring condition That would allow Mike and Enforcement officers to come back and say Look, we're getting This problem again How are you monitoring Overflow traffic Maybe I can't It's hard to Write a condition like that In a way that the Enforcement officer can force it That's the other part of the problem I mean It could be a requirement that the Boston Motorsports Requires Their drop off vehicles Their service vehicles to come directly To MASSAD And or their own property You require that So you You don't You're not allowed On the condition that you Require your service vehicles To arrive either on site Or on Massachusetts Avenue I don't know maybe that's possible Because what I'm hearing is What's happening on Hickins is not a good Situation It gets so much pressure on that From what I heard from the neighbors last time That it literally closes off the street And Quincy I agree with the neighbors There was this particular year I come to find out it was an unbelievable There was a lot of construction going on The pavement was extremely tough On regular occasions My understanding is It's been livable for all these years This particular summer was Top for all that construction You know, would you In the condition that they endeavor to To encourage Massachusetts Avenue And on site deliveries Versus Other And on the condition that they Instruct all That they instruct test Driving And here's where I'm probably Having another trouble Figuring out a condition The other thing was just like the While driving right up Quincy All the way up At the test drive That's not happening any longer And it was very seldomly Happening with any of our staff In the condition that they take Steps to reduce Reduce test drives Within the neighborhood I mean these are Only so much teeth in them But at least it puts In writing what the concerns of the Board were And that could be by Encouraging that That could be by putting a little Side in your thing It is posted in the shop It's our policy that I'm going to tell my clients To the handful of them that have used That but we've stopped and Sees and desist any of the Test driving in the neighborhood There's some though There's some basic just With the handful of our motorcycles But thankfully we don't The last thing is Usually quieter bikes for the most part The last thing is the submission of signage Because that's not part of the I don't see it as if it's submitted As part of the special permit Is not required Previous special permits Have required that any Changes in tenancy That the signs have to be reviewed By the Board There are no changes to previous signage For signs I'll just leave it at that For the time being So if there are changes to signs Contemplated they should be Presented Should we ask the applicant Are there changes to signs contemplated At this time except to make Just the signs that were Mentioned earlier That's the signs I was referring to The customer parking sign You weren't referring to the overall signage No there's no change to the overall signage I'm happy to oblige and put The customer signs And the neighborhood signs on the building I think Carol are you talking about The sign saying Entire place and stuff Things like that which at this point Aren't changing That's what I was talking about So that's not changing So the condition That those signs be reviewed Those additional signs That are part of the Changes being made as part Of this permit Like the sign here saying Motorcycle parking Parking Customer Motorcycle parking Whatever else there is Like with it That may be it So I think we have A lot of the neighbors here again Waiting patiently I'd like to before we Don't lose any of these I've been writing Andy's been talking It's been very good So I want to open it up to the residents I want to hear from you what's been happening Since the last hearing What you've heard here That we're going to be proposing If we're missing something So again if you could state your name Your address Address the board Not the applicant Any comments? Again my name's Nancy Savioli I live at 24 Higgins Street I've been there for 37 years And Like I said earlier The problem has just gotten worse Over the years As far as the parking I understand that I guess you don't have a Total control over that But it's a hazard It's not just because it's A hazard When you have an emergency vehicle That can't get down To take a bed ridden man To the hospital Where they have to bring the stretcher down By foot Go in and get them And bring them back By foot That's a concern If there's a fire Then we're in trouble Does it happen each and every day Wet day or night It can't get down I've had even cars that can't get down In the winter time Higgins Street is a narrow street When people park opposite each other And there's snow banks on either side Then sometimes even a car Can't get down So it really is a concern In aggravation Is I pay taxes I don't get my street cleaned Because there's always a car In front of my house I have to clean the street Even though I pay taxes I mean the department of public work Posts when they're going to clean the street But as I said I go off to work My car's in the driveway And I come home And my street's not cleaned We've had rubbish not picked up Because again the rubbish truck can't get down So the congestion on Higgins Street Is a major concern to me It's about the safety And then the other issues So I'm Diane Magnussen I live in 12 Higgins Street I've been at the house I grew up in the house So I've lived there for over 50 years In terms of What it looked like before And the chain link fencing there Most of the houses along this whole area Have got a radical chain link That were there when the houses were built So I would say that chain link fence To the property That abuts the cleaner What used to be all more cleaners That was all chain link that was there The original chain link fence Your comment The comment that was made about Customer parking apart Using parking six parking spaces on Quincy Street If you come down Quincy Street in the afternoon At four o'clock It's a one way street Because there are cars parked up on both sides of the street We've got jimmies They're parked on both sides of the street You've got to wait till the car comes down In order to get into Quincy Street It turns into a one way road The way that people wrap around the corners You can't see as you pull out on Mass Ave Or if you come out Or come into Higgins Street from Quincy Street They wrap around the corners So you again You have to wait for the cars to pull out of Higgins Street In order to take a left to get onto Higgins Street Off of Quincy Street Robin's Road not so much Because I think it's further on But we still get a lot of cars that park up Robin's Road We did have a lot of construction there This summer They were doing a lot of work Along Robin's and Higgins Street which certainly did create Even more chaos In terms of parking But that's not a one time That's like a one time shot This is an ongoing issue In the ongoing consideration I have noticed less Work I assume employee vehicles parked on Higgins Street Somebody owns a green van That was parked on Higgins Street all day the other day And then yesterday I saw it on Robin's Road So I don't know who owns that green van It's an Astro van But that's a work van and that ends up Either on Higgins Street or Robin's Road For all day Every day I was off On vacation last week And sitting in my house Thursday afternoon The motorcycle started at the base of Quincy Street And I heard it go all the way up Probably to the water tower So it doesn't have That wasn't happening as frequently as it has But it still happens Whether it's your customers or not, I don't know But it is a Kawasaki type motorcycle That just roars Right up Robin's Road And I think they just do it to Get up to speed and see how fast The bike can make it up there Telling your customers would be great Telling your employees not to test drive motorcycles Around there Certainly would be Is another key piece For a neighborhood, 17 Higgins Street I just want to echo what my neighbors are saying As well A nice high fence could be pretty nice I think also back in the For the special permit, I think I recall reading there's supposed to be A green area out there And a picnic table out in that area Where all the motorcycles and whatnot I think that was in there At some point, that green area We actually even had one Way back when That was part of the green area in a picnic table We did, but it's Disappeared That was part of the permit, not part of the deal The water seeking its own level I think it's too big for the space It's too bad you can't merge with Myrax somehow and Work with them I think I'm going to shrink Is what I'm going to do I think we're going to move some of it Offsite and Satellite Okay Thank you Joshua Fink, 10 Quincy Street I'm the newest member I guess here, I've only owned the property for two years So To be honest, I did know When I was buying the property Thanks to a motorcycle shop to be asked That even reduced the price a little bit And allowed me to buy the property So, you know, I did know In that regard what I was getting into The previous owner did not In point of fact mention the music studio What so ever That I found out on my first night What I found and I could hear the kick drum And the bass Which go totally through the sound Still do, still here I don't understand It's reasoning, it's purpose I don't see any for it at all That's the one biggest Biggest non-starter The problems we have on Quincy Are ones that I understand Are not people I don't necessarily see a level in the tent But we do have a difficulty I've seen, it looks To my eyeball and I do watch For my portion In season That we've got more employees From GDM Who are parking and they need a place to park I do understand that, you know They're going to work I also will say that They have helped me plow out In the snow time so I don't really want to I'm not looking to start Unnecessary trouble nor throw The employees under the bus Just for that's sake Whoever made the comment About it being a one-way street Is absolutely correct You really can't get two vehicles down there On a summer day, never mind a winter day I would submit that the town And I know that it isn't necessarily The purview of this board but if There's any way that I or the board Can recommend to the town doing a survey And recommending that one side of the street Be closed off to parking entirely I really honestly think that's the best solution That doesn't, you know That's a separate issue I do think it's the safest solution Because you need to And I'm not even saying this out of pure self-interest I'd understand if the survey decided That it was my side of the street That people need to park on I'm not even just shooting people away from it It's just getting emergency vehicles In and out As I say during a summer day right now That's near impossible, never mind When we get the snow that we had last year And that we're expecting this year I would like to The last issue I wasn't here at the last meeting So if anything's been addressed The trucks when they are Loading and unloading when they come by empty I do have to say If I can respectfully submit to the board That they go too fast I have a two-year-old son And I have an eight-month-old son Who's now crawling So of course that's a major concern But they come around They come around that corner way too fast So I'm going to go to the second one Up there That I would like to say And honestly once again I'd like to see speed bumps on Quincy Regardless I know it's a bigger issue But that's just for the safety Of the school children passing By every day to get to Austin Thank you So you haven't heard any difference In the music studio or have you? I have not heard any difference That's the biggest I do have that question for the board The building zone for that Is that within your purview It's the biggest non-sequitur of the whole thing That I see I see it does no extra business To the space I see it does No Can't provide any significant extra income To GBM So I'm not really questioning Something that threatens the business space But that's the good here As I said It was the one part that was not mentioned To me at all in the sale So I'll give that to Mr. Pothier The former owner He did a good job Any other comments from the public? I'm Norman Magnuson from 12 Higgin Street I have noticed that Since the last meeting There aren't as many employees parking On Higgin Street I'm sure to be about that Once we're all gone from here Is that just going to reoccur I don't know what our Request is for that If it does Do we contact the board Do we contact the zoning officer That's just a question So On the different parking And floors There is the traffic advisory Transportation advisory And I'd suggest you go there Because they're the ones that will then Suggest a select man Things like only parking on one stop And that type of thing No, but I think They're really good ideas As far as People cruising up and down I must admit I Ask the police If I've got a problem in a certain corner I say hey, can you check out this corner And oftentimes they do So I think there is the ability To help out with that kind of stuff I'm not sure how much we can Is TAC also responsible for Adding signs in areas Like no parking from here to corner The sign that was requested That's the select man The proper means for Getting to the transportation advisory committee Is actually writing To the board of select men And asking them to consider Recommending that TAC Advise them on the matter In comparison Especially on the one way Or the one-sided parking Because it's not just Boston What are sports, it sounds like it's Jimmy's, it's other businesses So this would help keep your clear And that's why I bring up to the board Is that if you understand that That it's a high use street And then enforcement Of course you'd call the police Being violated on any of these Even now Without the sign of being parked Up to the corner That's an enforcement issue Because we get when the street High has events It's all the way down when the Green church has its festival The streets are just packed So that's a police enforcement To tsunami of vehicles I just have one more thing To add which is probably out of your control Also but I don't know if it's Still done but it sounds like We may be pushing Them to bring motorcycles Inside again, I know they used to Bring them all into the Boston Motor, the BMW The building with the old Armand cleaner building Used to push a lot of them in there You gotta figure every one of these motorcycles That's fascinating Are they permitted To be inside a building Which is a huge fire hazard Absolutely In the BMW The old Armand cleaner building The motorcycles that are in there That's a lot of gas Absolutely some do There's no way for a minute We get checked regularly We're in full compliance With all that I think In 19 Was it 94 special permit Anticipated that motorcycles Would be stored inside So I don't know It's up to 30-40 motorcycles In 82 You know close to a 55 gallon Two-car garage Same thing Two SUVs I know that I don't know how the Allington Fire Department works I work in Cambridge We have to get permits for gasoline Wherever we put it And it states the amount of gallons I'm not sure how the Allington Fire Department works That's just a concern Anyone else Thank you for coming again Since the buffer strip at the back Has come out a couple of times It is in the 1982 special permit The buffer strip at the rear The loader sports building should be Planted and maintained To achieve a six foot high densely Spaced screen within three years All planters and plant material Located on the site Shall be subject to the approval It also mentions a fence Shall be replaced with a new cedar fence Which is six feet high And that's what Bruce was referring to I just want to mention That's in the Zoning bylaw in fact So this isn't anything that Is Imposed on this special permit And no others Very common, very typical For the board to include that in a special permit And it reflects the Zoning bylaw And I understand that you said the soil Was hard and compacted and shady You can replace soil and there are A number of very good shape plants That act as a cover screen So there is really no reason Not to have that screen there I realize it's died and The ground has become I think it can be reestablished Okay, so We're going to attempt to make a motion I believe I've got a lot of stuff written down So I'm going to see if I can get this all out But I don't know Professor, I'm going to capture any We're going to need to copy All the notes on to assuming This has in an Optimistic direction We need to make two sets of plans With the notes on it So don't put it away We're going to do that right now Add the notes right on the plans It depends on how the board moves If I Am able to say something I'm going to propose that we do And tonight We'll make these plans Let's pass this, we've been here a lot In this week I think that's what you're saying It's going through and having it on the plan What's being required I don't know what Mr. President is preparing to say But if the board acts There Will be the necessity To document what's Approved on two sets of plans Okay, so The board can be documenting one Documenting one and They're documenting the other or we're Documenting two right now Whatever is Approved will have to be shown On a plan that the board Has on file The applicant will probably Also want to keep a file For a record of what it is They've committed to And they're going to be submitting another plan To us I'm assuming with all those changes That would be terrific That's what I'm assuming would happen But And I've been writing on this I was just going to say we could submit one right now Informally And then I'll formally Produce one I think that's what we're already talking about So I think Bruce is going to Go over Take my best shot at putting this all down So I move that the ARB approve The parking plan Shown or denoted Has parking plan in Arlington, Massachusetts Dated September 18, 2014 Prepared by Rover Survey Provided that this approval Does not recognize the four Interior quote spaces Shown by the plan Of the interior lifts Of the tire shop Has legal parking spaces under the zoning By-law and subject to Hold on, let's do that first Exit with those four Why don't you pass the other plan Down here then Sorry I just wanted to do that And subject to the following Conditions One, remove Concrete pad to make Parking space 11 A legal size parking space Make legal Two, install Security fence to separate Motorcycle customer parking Area from the motorcycle Storage and the Area On the pavement between the two Buildings Three Remove The so-called tent Security fence Security fence To separate motorcycle customer parking Area from the motorcycle storage Display area Display Three, remove the so-called Tent structure Establish the buffer zone Landscaping and Cedar fencing has required By the original special permit Such fencing to run Along The side Yard there And rear lot lines Adjacent To residential properties But not to include The easement area Approaching Quincy Street Area from the garage From this side Over East of the garage Which side of the garage I think that's where it starts I think we're going to say It starts from the other side East of the garage I think this is all just one fence There's no fence It's the back of the garage That's why I was saying tires Are leaning against the garage So east of the garage The east corner of the garage Reestablish the Bicycle parking Was that number 5? That was a well done Reestablish the buffer zone And planting And Cedar fencing Landscaping and Cedar fencing has required By the original special permit In the locations That we just talked about Backed up on the bike rack up there Yeah, I'm not sure Reestablish the bike rack At the What about adjacent To the easter wheel planter Adjacent to the easter wheel planter Right in here? Do we know how many bikes Was required? What the parking rack was This is the original special permit What it was Reestablish the Bike rack Reestablish the bike rack At the front entrance Where it always was I don't mind it being here But it's over to the property I'm suggesting that it stays central To the front entrance Only because I can put it Right up on the pad Or if the board allows If we can go look at it How high is that? I don't think it's too high Except from the entire side You can roll right up to it Is it flush with the sidewalk? Yeah I think there's a step At the front One step up There's four steps But that's going down I'm suggesting that We leave it where it is To make this a full parking place But I might have room right here This could be a perfect bike rack Maybe Or I'd put it up here Because this you can roll right up here I would just reestablish The required bike The original special permit Whatever was required at that time Reestablish the bike rack I'm going to put back the bike rack I'm not sure which condition This is Where is it? I think we're at six I thought five was the bike rack Five is the bike rack Six I wasn't even labeling it But I'll go back and do that Do you want to take a minute To go back and do that One is Removing He first said this But he didn't give a number on it First was remove the concrete pad Right So the leadon becomes a legitimate parking space Second was install the security fence Two Third was removing the tent Yup Fourth was installing A seven and a half foot popper with plant material Replacing the seat of the fence Replacing with the seat of the fence And then number five is what we just talked about Is the bike rack Okay Six Erect a screened Seat of the fence Corral Or a shed to store tires Or open top shed Or open top shed to store tires The final specifications of which To be submitted and approved by the ARB Or I would say the director For the director Planning and community Planning and economic development Good I think The people that have the seat of the fence Install that may have the Directed screened shed Corral So it will be the same people Who have a licensed fence person Okay So The seven And I don't have enough specifics on this But Mr. Cernbel mentioned that he intends to Improve or beautify the existing dumpster And shed That Yeah And is that the discretion Of the planning director of such a group? Yes, yes I'd like to propose it verbally And to put it in the notes, is to have it matched The rest of the building So flat Either that or the cedar I don't mind doing the cedar But it would What is the building right now? It's a stucco which was the town It's best to have a very sand neutral color Stucco So you want to do a stucco? I think just to have it blend Just the way it is But I'll stucco it on and make it blend And be pretty And have a nice cedar gate on You need some kind of gate to it As approved by the director As approved by the director As approved by the director As approved by the director That's good Store all motorcycles held For consignment For storage offsite Nine Remove Disploy motorcycles at night To interior locations Ten Discontinue use of any portion Of the premises as a music room Unless specifically permitted Under subsequent ARB approval Special permit amendment Can I just go back and discontinue Or just have a beef with Lessons with no loan I think it's discontinue Because You're supposed to notify us Of any change of tendency At the building I understand that you call the guests Not tenants But I think Additional uses of the building Particularly where it's not Ancillary to the main use of the building Notified And it's a large disturbance To the neighbors that you've heard So Seasons is okay It's a pro bono Part of my work there But I guess we'll And I appreciate it I'm a music lover, but I don't live Next to the studio It's a labor of love That's all Let's go on I think what we're saying Is I'm not saying that We would close the door if you really wanted To put one in there But you have to come in and really apply for it Instead of just having us kind of look the other way And say, okay 11 Monitor delivery vehicles So that they drop off Inventory either On-site or on NASA Adjacent to the business Monitor delivery vehicles To encourage drop off So that they To encourage drop off Next Post signs visible Visible to employees and customers To refrain from test driving Motorcycles in the residential Adjoining residential neighborhood Are you going to have one sign for everything Or are you going to have a bunch of points With all the signs I'm just going to have That's up to them No, what I'm asking is For our conditions here Or our special perimeter You're saying no test driving Yup Is there anything else you want to add to that Parking Is there anything else? I have to talk about what's on-site I can't really talk about Public ways To talk about no test driving Well, posting signs To tell The employees and their customers Not to test drive Not to test drive Not to To park To restrict emergency access Vehicles I think we went through that And said that that's going to be a town Initiative Because we can't really say Who can park on the streets That's more about Just trying to remind everyone To be good neighbors Yeah, this is a good neighbor sign To keep the noise level down And I'm going to have it printed up And to practice Maybe consider it parking Yeah, I mean I think all we can ask the applicant To give is to post a signage We can't give You're sort of getting the building The zoning enforcement officer A very difficult task If you ask him to sort of Monitor anything other than Posting the signage to say That's the policy that I think that will try to follow I have two more Any changes Decided shall be submitted And approved by the ARB And then Is that 13? I think that was 13 And then 14 Changes decided shall be submitted And approved by the ARB And 14 All other conditions in previous Special permits pertaining to the site Shall remain in full force and effect Violation of which could be grounds For revocation of the special permit That goes back to the original Yeah And less specifically changed Within this special permit Correct, so I'll take all other conditions From the previous special permit Plural Excellent You're welcome to I may have to rewrite Yeah, it's nice that you got this too So that was the motion I'll second All in favor Aye Aye That's good, we made progress Yes, we did, we made progress We thank you Thank you What I will look to do is take what we said And actually create the plan With most of what we've said And some of these will be Conditions off to the side Because they're not Or they'll be in the write up as well But I'll try to have it and I'm seeing it on the plan The note side And then submit the plan to Carol The copy of the plan to Carol Especially since she has to Approve a couple of the things The details of the shed Right, the size of the shed So you'll be in communication Now one We talked about a cedar fence And I should have brought this up What if he wants to put in a vinyl fence Or it has to be cedar Cedar was the original I understand That's why I said I don't know what his thought process is But I think as long as Carol is I'm going to base that on the cost Because I'm going to compare the two And then the look of it And I'll let the board use it The look of it, actually the white vinyl Looks very clean But not for very long And with the history of the patina tent I would say the cedar is your better choice I was just actually You know, thought process And thinking a lot And going over what White vinyl gets filthy very quickly And unless The neighbor's side will look Pristine unless they Don't keep it up I'm going to look at the cost And the board is suggested green Or even another more ugly color More on a metal like painted fence I would like to suggest That since the original Permit specified cedar And that was what was contemplated When the motion was being made If a vinyl fence comes back I would like that to return to the board Okay, let's see if we have the cedar I don't think we want to bring the board up I don't blame you Get out of dodge I think the cedar is a good Good for the neighborhood Alright, thank you Fantastic Thanks for your time Thank you Thank you In short Very short Okay Moving around Yeah, no, I'll be glad to write that up Amy will appreciate it The When I write it up Because my notes are a little Crazy right now If it doesn't sound like what I said Just let me know I wrote the notes down Not perfectly, but Okay So now we'd like to reopen Continue the Environmental design review hearing For 1098 Mass Ave As it's related to the Verizon Antenna and construction Good evening Welcome back Have we met? You might have to introduce yourself again For the others Would you like me to? Yes I don't know you, but I'm Dan Classic I'm the attorney for Verizon Wireless And I appreciate the opportunity To appear before the board again It appears as though they've been well In the previous meeting with that business I don't know if you need me to say much Other than to respectfully I don't think we need much Other than I once again Like to thank you for your patience It's greatly appreciated I did have one question That came up while we were Talking with the previous applicant During your construction I'm curious now How your construction vehicles And those employees The construction workers How they will be accessing the site Where their vehicles will be parked And if we want to Discuss that at all And make any stipulations for that I mean I'm not typically involved in that aspect Of the project, but I would imagine What would happen in Verizon Wireless With the property owner I think that most of their work Would be up on the roof Utilizing Just a regular pick-up type Service vehicle But there would I think be A need to bring in A load of the shelter on the roof Or if they're going to bring in a truck To lift something over That's what I'm wondering If they even have trains to bring materials up to the top Yeah, I think that that may be necessary So there would certainly have to be Some accommodation With the property owner to make certain That was done in such a way I would think that If we could get started I think quicker It sounds like they slow down this time of the year And there's much less traffic The vehicles aren't even in the winter My understanding was Verizon Wireless Is expectation of hope To still try and get this on the air Is here possible I think it's difficult with the appeal To gain the building permission You've heard all the impact on the neighborhood already And this year was some of that Was due to construction in the area So now we're introducing another Construction into the neighborhood This would of course be a Temporary disruption I'm not sure that there will be Some of the traffic and vehicles initially But then after that it's Going on man's facility I mean, I know Verizon Wireless puts these You know, in very congested Areas Certainly other Cambridge and other places So I don't know that Specifically to tell you what's going to happen Because I'm not involved in that aspect But I'm certain that they would do it in the property order And we're certainly mindful Of the concerns of the site and the difficulties That the town has had With the property order because they don't want to Contribute any more to that Okay Do my colleagues have any questions Related to Verizon's application I know we looked at it in depth At the May meeting I think it was May 29th when it was first June 2nd June 2nd when it was first presented To us and we asked a lot of questions there We asked about construction At that point I don't think I have anything to do Dan, do any of the photo simulations Actually show the antennas Of the proposed stealth Structures Yes, if you Have This is what's right there This is existing I recall And this would be Verizon Wireless But you don't actually show the antennas themselves Or are they all screened They're all screened Everything is screened There's a good picture I know Also the fence Your pictures were better than theirs The fence too on the next one The opening The painted shelter All right Okay, so We have some rather standard I think special conditions that we've Had another EDRs for The same type of application So I don't know if we want to Follow through with some of those Emotion with some of those general conditions The general conditions don't change From the site to site Not usually Although I think that The general one is for I'm looking at one that we had For This was for This was the 991 That ended up going through That we didn't hear last time Okay, because there are some general Conditions that are particular To wireless 991 90 was for antennas On the roof also When they came through administrative review Instead of being heard At our last meeting That's what I'm looking at Some of the conditions They're earlier They're earlier They had this in their packet Our four and Four, five and six of the general conditions Their telecommunications General conditions, correct? There's one that says In the event that There has to be a bond posted In the event that The use was discontinued The applicant is responsible for removal Right, that is one of them That's the first special condition And in accordance with the provisions Of section 1011b The applicant is required to post Bond or other security satisfactory For the board in the amount of 20,000 Guaranteed of removal of all telecommunications Equipment allowed under the provisions Of the special permit No building permit will be issued until a bond Or other security acceptable to the department Has been provided So that's a fairly standard Similar to what's in the T-Mobile one But that's a little more detailed Okay I'm going to give you this This was in the T-Mobile thing But this was The T-Mobile's example Of the previous one This is dry zone Is that a more recent one though This is actually This is 2010 This is for T-Mobile T-Mobile If you want to refer to it Just make sure you're getting everything That you want for a wireless Special conditions Okay, so I can use these And read them in and we can see What doesn't apply So these are the general conditions First I'll read Do I need to read this Or are those going to be on there The general conditions should be on there Yeah, just stated With the general conditions Yeah, I just said with the general conditions The curious thing is that Some of the general conditions Of the T-Mobile one are actually Special conditions on other wireless antennas Antennas special permit I can't understand why Are they all the same Regardless of like we said With the general conditions And the special conditions for wireless Yeah, I mean it's the general conditions I mean when you think about it They're almost sort of a common sense type of stuff The plans and specifications that are submitted By the applicant are indeed Plans and specifications No building permit is issued Until the SP has been recorded At the registry All utilities Transversing the site Should be underground These are slightly different But The board initiating the permit maintains Continuing jurisdiction Over this permit And after a duly advertised public hearing May attach other conditions The wireless facility Shall be maintained in good and safe conditions Yeah, call them So those are the more Comprehensive general conditions Christine Well, I think they're the same six I think, same six They're different Oh, they are They are six, but they're slightly Maybe they're just in a different order Is that just an application? This is from 2010 That was part of T-Mobile As an example of the previous And then this was actually a T-Mobile Which one do you want to see? For 1098, yeah Do you want to see this one? This one And then the special conditions If we have any special conditions These are very standard Yeah, this is where we said the FCC standards Which is Just a kind of a Suspenders kind of thing Yeah Yeah, I don't think these really are different This is like screen mold And that's already Part of the special permit For proposal? Yeah, part of the proposal Post bond as another one So do we have any special conditions? Other than, I think I'd like to have one Where the During construction, the construction Is coordinated with the The site owner To be To have as little disruption to the neighborhood as possible Can we put a special condition Like that? The thing about that is We have to call the police The police will set up a A normal construction sequence Where you're going to go into the street These are normal Construction conditions You know It's not any different from any Just that we said we encouraged Loading and unloading To happen on Mass Ave We can encourage the same So that there's not Vehicles waiting on Higgins Street It's a construction Related thing Not a business practice It's a one time thing When you have construction With this coming in and out You have to talk to the police And say this is going to be happening And you can get a permit And everything needs to be With a view to enforcement How does he I don't think we should get into construction Construction practices Is part of a special permit I don't know that we have any Special conditions and recommendations Well I think We do have to special condition one About the twenty thousand dollar bond See that was under general conditions In this one It doesn't seem to be consistently A general condition so maybe It doesn't hurt to specify that And That language also includes Or does it include Where's the language It says We have two different ones here What do you ask me That includes the twenty thousand Well in the event that The We're to cease that the applicant Has the responsibility to remove The equipment I guess that's covered by the bond This is the second Verizon There's another Verizon That doesn't exist on this So the bond is Supposed to guarantee the removal At the end of The use Of the building So I think we're okay there And then the second special condition Is that The applicant has to continue Operating the plans with all FCC standards And the screen We don't need to mention because That has shown on the plan So Carol basically we're using The general conditions for this one I'm going to hand it back to you We're using general conditions one, two, three And Six And we're making four and five Special conditions You're looking at a different one than me Yeah I'm giving this back to Carol This is the one she handed me Here there's special conditions Here there are four and five Yeah so what are we missing Special conditions That's a good question Here's the general So this is the other general The final plans Someone doesn't mention One about the utility work Offsite and public rights Should be undertaken in the course With the provisions of the vialas Of the town The vial of The building inspector The names and telephone numbers The one that Bruce wrote Is that on This one that you're giving back to me No so we're putting together A mishmash here Okay Okay so Let's list them again So from the T-Mobile 2006 Environmental design review permit That we have in front of us We're taking items One Two Three These are special now Okay So four and five come out of that Become special conditions one and two So six becomes number four Yup And then we're using The How you want to refer to this The 990 Mass Ave Doctor 3384 Request for special permit From 2010 And we're going to pick up One of the gears in that Is general conditions four, five, and six Not three Four and five Three, four, and five Three, four, and five We have six already Will there be special conditions? There'll be general conditions So we have only two special conditions And we have Two general conditions So just And that way we'll hit all of them For everybody who's following along Dan has no clue what we're talking about I think I have the one decision here That you're making in our constitution So I can just sort of shorthand these So the first general condition is Plans and specs That we approve are the final plans And specs So this is in here in Casey But you don't need one Because this is not a 50% Design review type of approval Because that says we have Approval over this Final plan and specs The final plan and specs Submitted to the building inspector Seems like it's just you doing everything here So I can take What's that I'm missing You know, I think Mike's right If we use, this is the 2010 That's what I started with 2010's metro with PCS That's the one That's got it The only thing we would do is eliminate The special condition Thank you Mike, it's okay I was letting go for a while But I'm turning on a service Without special conditions Three we sent Yeah, the very last one Which I've already covered by the By the clients Everything else is good Is this the one I gave you? Yes Thank you Okay, so that was our motion Yeah, I've moved Do I have a second? I'll second All in favor? Thank you very much Appreciate it Congratulations We'll be sorry not to see you again At the next meeting We'll the text work We'll the text type off And then come back and see us on another one It's a good idea to do one more thing On your agenda You stayed agreeable To the whole ordeal And did you That was a little Suggestion On the agenda Just for a second If we Should we approve the minutes That we do have to go to executive session That way when we come out of executive session The only thing we have left is Adjournment and therefore Folks Can leave Who need to leave Does that make some sense? Sure, okay If we even go into executive session Not saying that we will But if we have to That can be our last thing Okay, so If anybody has any Changes to the minutes Can I just clarify for a moment please You said the 2010 Metro PCS That was a Metro PCS 4 1098 I think so I'll give you this so you can write down The docket number Do you want to hold on to that? No, I should have that I can't do that for you Thank you very much Okay I have a few things Not too much So First page Third paragraph on the bottom Where I asked about the canopy structure Second sentence Mr. Serendilus stated it was Aircraft quality and hold Overflow parking I was just going to say Motorcycles for sale Overflow parking For other parking purposes You can also just Change parking to inventory That's Overflow inventory is fine That's more succinct Page Two Fourth full paragraph in the middle We must admit to be commited The Greater Boston Motorsports have Insignia on the doors of both vehicles Just a question, do you mean vehicles or Buildings? Vehicles The map can stand Third page First full paragraph Last sentence The public streets are created like a parking lot For your employees But it's sort of, I think it's better Just to say GBM as employees So if you are, I know that the Minutes are trying to sort of step into The words of the Speaker minutes Well completed Last paragraph on that page The very last Phrase That says based on firm conditions I think we really want to say current conditions We're talking about Parking that might be available Or storage that could be Made available with parking Entirely to be taken over By the applicant So What we're saying is that we Have to rule on what's currently The situation On the fourth page near The very bottom I didn't want to suggest I hope I didn't say this That the underlying special permit Is invalid, that's the way it reads I would say I hope what I said was Which The property owner has violated And could be revoked Special permit Because the special permit is valid And the issue is just It's not I understand, I'm just trying to figure out How should that be said What should we do as the edit Okay Underlines The applicant has failed to comply with Or something like that But You don't want to say it is invalid, correct I don't want to say it's invalid Because that suggests that it was never The special permit has been violated As far as Very small things On the first full paragraph On the second page Just three lines down Mr. Care asked about the merchandise Mr. Care questioned the appearance of the canopy Pointing out that it is moldy Not moldy A little dirt Maybe but moldy I think Is probably what they said The other thing is Just a strange one on the fourth page Five paragraphs Up from the bottom It's just that the $15,040 Is on two lines Which is a little strange What page do you want? The fourth page That's all I have I don't have anything I'll set it to I've cut off this front of the line Okay I have a few things Documents used, I think we need A list of there Could we discuss that Graph sign criteria for administrative review I don't know if that's what we call it The one, two, three, fourth paragraph On the first page, the last sentence I think instead of saying It puts two rows of motorcycle parking For both display and repair motorcycles We're in the first page? The fourth one It didn't make a lot of sense to me Greater Boston Motorsports keeps the front Looking neat and There's a lot of motorcycles parking For both display and repair motorcycles And so we could say And has motorcycles on display Along with those awaiting repair pickup And I Think Christine has all these Typed up, right? Or read that you would give to I do I have all mine typed up Yeah I'll just go through them quickly The second paragraph on the second page Mr. The second line of that paragraph I wanted to add on Being kept open At the end of that line Along with spaces nine and ten Being kept open That wasn't real clear And then in the next sentence He continued to say that the difference is Greater Boston Motorsports Has no tenants Except for the karate studio Which doesn't need parking I think we're kind of Yeah I was having problems Maybe it's the way I printed it Yeah I think it's because you've got added words So it kind of moved lines down So Which part of it I can't call them I don't know what page This is the same page The paragraph that begins with Mr. Care stated that this is the third time The board has talked about 1098 Oh it's a carryover paragraph Okay Okay So that was the second sentence Add on being kept open Then the third sentence After has no tenants Add in except for the karate studio Which doesn't need parking This is what he stated And then the next paragraph The second sentence Old bike parking I was going to add It was on a concrete Pad from old bike parking And then if we go down Three more paragraphs To the one that starts with Mr. Gunnell The sentence One, two, three It's the fourth sentence That starts with Mr. Sarendola Said they would make a loading area In the driveway I wanted to add That there is no longer occupying space And that the trucks And trailers Could be customer vehicles That's what I meant That's what I remember Sure Okay The paragraph that starts with Mr. West Which is two paragraphs down from the last one Mr. West Reviewed that between the karate studio Gray across from Motor sports In an island to tower All these occupants are only in need of Ten parking spaces I think Mr. West questioned Rather than reviewed And the next paragraph The second Sentence that starts with Mr. Kare Clarified that two are supposed to be On the site for previous tenants Wasn't it 21? I think you're right 21 was supposed to be on site I think that's exactly right Mr. West stated that items Need to be removed From the buffer area I think he said from the sidewalk And the buffer area with the pad You were talking about the front sidewalk They're talking about ATV vehicles And then this one I thought Was rather important Just because it gives us a total number of parking The next paragraph, Mr. Fitzsimmons Asked how many employees arrive by motorcycle Mr. Sarendola said 50% 6 to 8 Because I gave us an idea of his total number Of employees who are Between 12 and 16 So this is the paragraph that Is towards the end of page 3 I believe It starts with Andrew Coco Okay In that sentence After parking In no parking zones I wanted to add Ann too close to The corners On Little Robbins road Alright, she's to clarify that And then Mr. Copel The last sentence in that paragraph Recommends having a handout on consideration For neighbors on parking And the rules I wanted to add for both employees and customers Okay, then The paragraph 2 down from that That starts with the board There were none Mr. Sarendola Said that he appreciates the comments And he also said And should be able to immediately address 80% if not all of them And the Mr. Klasnik gets after the 2 paragraphs after the one that has The 15,040 Number in it So it begins with Mr. Pinsky Asked how long the service was at last Mr. Klasnik replied about one hour And then typically there's one person Atop in a car that can park On the street Oh yeah, down to the very bottom That's where I was saying We don't want to call the special permit invalid We just want to say that it's in Violation that the applicant's in violation You're going to give her yours too Yeah Okay, then after The paragraph where Ms. Kwasnik said that the board Does not have the right to revoke the previously Issued special permit We were discussing the fines And we pointed to I wanted to say Mr. Pinsky pointed to Mr. Brian's June 27th, 2014 Letter where he outlined fines And actions that could be taken And the criminal actions Within the board of selection Approval Okay, that's it Alright, I'll hand you these Do you have a motion? I move to approve As amended Second All in favor? Thank you Amy has any problems Asked me I could email her that too If it's easier Scratch out the ones that Scratched out while I was sitting here Do you want me to do that? Sure You'll show them Either track changes or the way You've indicated that You'll show them in red I'll show them in red like that Because on this copy I'll just put A mark where You have changed Okay So we have one more Agenda item And this is Discuss the request for proposals I would suggest You could discuss this right now In executive session If you could avoid an executive Session that's always better I want the board to You're going to need to Consider a selection team To review the requests for proposals And I Will also Need to establish Of not less than For rent I would suggest that the board Consider designating someone From the board to work with me On The selection team It can be one or two people on the selection team But also A member to work with me On A recommendation on that Not less than amount For the three requests For proposals If we get into discussing it now You will need to talk a little bit About rent strategy And that does Any position that would entail In executive session But I don't really think It's necessary to get that far right now And are we even prepared to discuss that today? I have done some Work on Preparing a suggestion For rental rates for the three Spaces For the three requests for proposal But There's strategy And Now I would recommend that you go into Executive session because if that is Public record then The Proposers, the people responding to the request For proposal would have that information And You kind of lose your negotiating position So the alternative I'm asking the board to consider would be To Delegate someone to designate Someone to work with me On setting Recommendations for those rent Does not less than amounts And to begin thinking about a strategy On what type of rent To then negotiate with the Successful Responder And to Name a member or possibly Two members to work with me To screen the requests for proposals And we're also looking at Christine The director of Health and Human Services being Our manager, if He had any suggestions He asked that Eve, the new Management Analyst be on The screening panel that The board consider including her Eve the new management analyst Do you remember Mike Fouton who Was in management The person who took over For his position about a week ago Mike Went to His wife got a job And yeah And he relocated Because he was very good He got a very good job In the city Where they relocated And his replacement started About a week ago and the time Manager asked the board to consider Including her in the review panel To review the team So that would be instead of Himself She would be from the team Christine would be on the panel At least maybe for Center school I would suggest that the I don't think she needs to be on the panel I would suggest that if you wanted some Input Just like town council Will also provide input Town council would be Reviewing the model Lease that has to be part Of the request for proposal And would work on Final lease Would be participating in Final negotiations So I don't know who would be most Qualified or interested Mike said a lot of history With the building I have but I'm not great with The real estate stuff itself But I'm happy to Do things Maybe Bruce is more In the real estate I don't know I'd be happy to volunteer I'd be comfortable with that For the selection committee Or for Looking at the rates Or they could be one and the same person I guess Would be happy to do both Do we want to have two people It's less than a quorum so It's acceptable If Angie is one You could either have Bruce or Mike I'll be quite involved Mike you're really I'm happy to dig in on anything That's good Good I approve that volunteer Is that exactly the emotion now? I think the Terror in her wisdom can designate Who she wants to be The volunteers I don't think that needs to be an emotion You could just say I'd like to designate Andrew And Bruce To be on the selection committee And for Andrew to look at The rental rates Where are you? Thank you And that includes looking at the Qualifications and the RFP in general Right And making a recommendation on The To the board Thank you Okay We're not in motion We need A second I'll say No I think Andrew won Okay Andrew seconded All in favor? Bye