 Welcome to the Jenkins Advocacy and Outreach Special Interest Group meeting. It's the 9th of September 2021. Here's our proposed reminder that we adhere to the Jenkins Code of Conduct and be nice to each other. So topics that I've got on the agenda for today at KubeCon, DevOps World, Contributor Summit, October Fest, Elections, and Outreach Programs. Alyssa, is there anything else you'd like to add to the agenda? No, I think the items that I needed to cover are under, we can cover it under DevOps World. Oh, great. Okay, well then, let's go right there. I've not done anything on KubeCon booth support, so no progress. And right now, I've, I got no time to make progress. So I'm hoping that Jackie's got it covered without me. Okay. DevOps World then, go ahead. All right, so DevOps World, the Linux Foundation will be delivering Jenkins Pipeline Workshop, that's for free. Oh, good. Yeah, so I, like, right before this meeting, I was slacking with our events manager and she confirmed that we will have that workshop at DevOps World. So that's good. So she just needs to do the backend stuff to get the workshop content up on the website, and then we'll send an email to registrants to let them know of the workshop availability. So to have that to get them to register. We still, we will have the Jenkins contributor summit on October 2nd. So that is still being worked on by the event team because they are a little bit behind the person that was responsible for all the web update has been off until like yesterday. He just got back yesterday. So he's got a lot on his plate, but it's on his to-do list. He will get the contributor summit up soon. And then yesterday, I was also informed that there will be opportunities for kind of like birds of a feather networking type deal. It's the thing she said it was like 30 minute sessions for networking, but they're looking for subjects and subject matters who wants to lead the discussion. All right, so if we, if I were to suggest some topics for instance if we did configuration as code, if we did a pipeline, if we did Kubernetes, if we did, and yeah, Kubernetes if we did, what do you call it maybe, I'm not sure securing Jenkins would be a topic that I can find somebody for but it might be a topic of interest. Are those the kinds of things you're looking for or. I think those are very relevant. Okay, all right. And I guess really because this is DevOps world and not Jenkins world we should say Jenkins in each case right because we don't think, oh, I'm going to go talk about Kubernetes in general. Good. Okay. Okay. Let's see what else. Oh, maybe Jenkins and inclusive naming. I know that we have a session on a breakout session at DevOps rolled on that but this this is just perhaps on this one. Okay, so maybe not already have a breakout session. All right, good. Yeah. Good. Okay. Do you want to put names next to those of those topics and maybe I can reach out to those folks and see if they'd be interested in leading those discussions mark. I can help out in that way. Good, good idea I can offer some suggestions as possible. I promise you that they'll say yes. Right. And so, so that's a dangerous thing. You might ask Tim to come for configuration as code on Jenkins pipeline you might ask you'll find a great. Okay. Or possibly Darren Pope. Or possibly me. I'm not as credible as those other two but let's see on on configurations code Tim to come. Oh, like Nanash of might be willing to host a session on it. The Jenkins on Kubernetes when I don't actually have anybody to offer there that's it for me it's sort of cutting edge and I'm not on that edge yet. Okay. So I'm going to go to Jenkins that one might be mark weight, Vada phalonia he and I did a talk two years ago at at in nice if I remember correctly on that topic or it may have been three or four years, I guess that's three years or three or four years ago now on securing Jenkins and he might be willing to talk further about that. And this one we don't need because it's already in. Yeah, so, so if you, if you are interested or if they are interested or willing. Great. Let's see who else might might be a possible maybe. Oh yeah, Tyler Johnson. Maybe I don't know if he's his contact information. So, and he may not be he and I, he and I actually he and I did a talk on pipeline a few years ago. And, and, but, so let's start with those as possible ideas Alyssa and, and anyone of them may tell you know, and I would understand entirely if they said no, but, but it's it's worth. I will possibly help with this one, although I'm really. I feel very much like a novice at this one I'm certainly a user of it, but I'm a novice compared to particularly compared to Tim, Tim really knows how to use it well. Okay. All right. Okay. Yep. Thank you. I will reach out to those folks. Great. Anything else on DevOps world. That's that's it. We currently have over 9,000 registrants. Great. Yeah. Yeah, Jenkins booth. We will have a booth and that is still being worked on. They have yet to set up the, the, the virtual page, the virtual booth for me like the page. So I will need actually with that I will need volunteers to see who is willing to want to staff the ask the experts. Booth or time. Good. Okay, so we can. Would you be willing to ask in community dot Jenkins.io. Absolutely. And in the, I'm not sure if it's better than probably the Jenkins users list right. Yeah. I'm not sure the developers list maybe. Yeah. Yeah. Yeah. Yeah, just having said it, maybe that that does make sense. Yeah. Okay. Great. Anything else there. Anything else on DevOps world. I think that's it. Okay, then contributor summit. So on, on my side, we've got, we've got the thread started in started in community dot Jenkins.io. And it needs more organization and organizers, etc. This will be a different one because it really is Asia Pacific time zone, right. It will be seven o'clock AM UTC. Yeah. And Mark work with a pack contributors. Or maybe it's invite. Encourage them to promote it. But it's this is part of me is a little worried that this one's challenging because we've never done Asia Pacific before. And I don't know that we're going to get hundreds of people to attend but but we could. So it's worth, even if we get a few will run it, we're going to have fun. Do you have anybody that's helping you with the organization from a pack at the moment, Mark, not yet looking for someone looking for so I guess, I guess I should say it differently. Yes, we've got help from from Rick. No, not Rick's Rick's express interest but hasn't offered to assist with organization yet. It was, it is dirage dirage sing Jota, who has been involved, and additia Srivastava was interested but has a schedule conflict that won't he won't be available. So, so I've got to go recruiting more people in Asia Pacific to assist. I think that Owen Mahagan maybe a maybe a good candidate. Yeah, Ryan Scholl out of Autodesk may be a very good candidate. And I'll, I'll neighbor with some others in hopes of finding additional. Okay, I wonder if, like, are the folks in China, the folks that who always organized the Jenkins user conferences over there. I'm still in contact with them if you'd like me to help and reach out and then that would be great. Okay. And then the folks over at tech matrix has always been helpful. They are fans of Jenkins. Well, and that would be great because they're a strong representation in Japan. Yeah. And that would be wonderful. Okay, so I'll reach out to those two organizations. Super if you could point them to, to the conversation community Jenkins.io that's the place where we want those, those discussions to happen let me put a hyperlink in this so that you've got easy access to it. I'll be helpful. There we go Jenkins contributor summit. Yes, here we go. All right. So, to community dot Jenkins.io. And is it okay if I make this a hyperlink, and you then send them the hyperlink great. Great. Excellent. Okay. Okay. Okay. Excellent. Thank you. Thanks for being willing to do that. Okay. Anything else on DevOps world or on contributor summit rather. No, I think that's it. Still I got some work to do. Okay. Oh yeah there's plenty of work for all of us that is for sure. The next topic then is Hacktoberfest discussions have also started. Or no I take it back there the the organizing page page has started at www Jenkins.io. There are additional efforts, efforts inside some companies so for example I've followed a strong organizing effort that's happening inside cloud bees. And looks like they want to be involved much more broadly this time. Nice. So that those plans are starting and running. We will introduce it at the contributor summit. We will certainly introduce it at the at DevOps world in the contributing to Jenkins track or not track in the contributing to Jenkins workshop. Yep. Or sorry and me and maybe I've titled that wrong is contributing to open source workshop. I forget the exact title but yeah, me too. I'm going to call it contributing to Jenkins for now because that's framing it. Okay, great. There's still a lot more to do there and dirage and did you were both interested in, in helping with that. In the next request, would we consider offering additional swag to Hacktoberfest participants as part of Hacktoberfest. Those who successfully completed will also receive will receive a T shirt or a planted a tree planted on their behalf from the Hacktoberfest sponsor organization digital digital ocean. One of the questions was asked with the Jenkins organization, or would any contributing companies like to like to contribute and could you put that on the at least on your consideration list Alyssa now this could be hundreds and hundreds of people. So it may be as simple as send them a sticker in an envelope. I'm not sure we want to go as large as a, as a T shirt. That's pretty expensive but but if you could consider that that would be a what options do we have that are reasonable costs, etc. I'd be interested. Okay. Yeah, I will give it some thought. Great. So, there, so there is some interest in providing additional swag to Jenkins contributors. And one of the one of the challenges here is we've got lots of ideas for ways to people for ways that people can contribute and I mean lots of them. But there are crucial things that we need in order to make those contributions successful, like someone contributed it but now we need someone to review it merge it and release it. And that's a different different person who is also a valid contributor to Hacktoberfest. Sure. Okay, great. That's all I had on Hacktoberfest any questions there. So, okay, so this would be specific to Jenkins contributors during the Hacktoberfest. That was the idea is this this is there a way we could do is there a low cost way we we could or would like to provide swag to Jenkins contributors during Hacktoberfest. And if there isn't the answer no is perfectly acceptable. Yeah, I think I like for us to do something. Yeah, just the challenge of, you know, sending bulk amount to one location is easy. Right. The challenge to individual people all over the world is not into impossible right it's it's not just hard it's very nearly impossible it's so hard. It's challenging. Yeah, but I would like for us to do it though. Well, and if if you if it's something as simple as hey, if they'll give us their their mailing address. Mark will put a sticker in an envelope in a US postage envelope address the thing to them with an address label and put enough postage on it to get it to them internationally. That's already pretty cool. You know we could write a letter in it and say hey, and that's that's probably not costly. It's a little bit of a hassle time wise but it's not not costly just if you're interested in those kind of things. Yeah, yeah. Yeah, no, I think we're, we would be interested in in in sponsoring some kind of swag and send it out. We'll bite the bullet on the hardship of. Well, it's hard to collect. It's difficult to collect the names and addresses it really is it's just. Yeah, there are all sorts of challenges there. Oh, oh yeah I don't think I've, I've, I've come across once where all the addresses that I've received is perfect so like wait. Never, never going to happen right never ever going to yeah. Okay, anything else on October fest then. Okay, elections are coming so it was approved by the governance board. And that's really great. So as a quick summary, it was September for to register voters and accept nominations. Okay. Wow the year goes by so fast. And that may spill into some in October. October. And now this is where I really do need to use. I mean just bring it up so already in September mark so is there like a certain date in September for yeah so it probably won't start till mid September so so let's let's phrase it differently that's good good clarification. So from September, mid September to mid October, register voters right so let's let me I'm just going to drag in this, this example here and then I'll link to it. All right. So this is the, that's the community dot Jenkins that I own and the governance board meeting has a summary of this that that we quickly put into the notes and it was here. And what it summarized was this. So by joining this group on community dot Jenkins, then the committee has the option to remove people if someone who's ineligible registered. Then nominations for roles, either officer or the board positions are sent to this other group on community nominations in September and it's slash October because it's we will hate but keep it open for one month. So registration in September slash October again open for one month, and then send ballots out October through November, and then December announced the results and officers and board members start. I believe it's December 30. Yeah. And then I don't need this note. So yes it's kind of Olivier verne is running it. I love, I love the technique he's using because it's actually very simple to go to this location and click this button up here. Okay, I'm going to do the click. All I do is come here and I click this button join, and I'm now part of the voters. So, and then to submit a nomination, I go to this one. And I can ask to join I don't want to join they'll tell me no but I can send them a message, just by saying, and here I would say nomination for the documentation officer. And I can nominate myself or I can nominate someone else so I nominate as this other thing, and, and there it goes, and it goes to them and they can, they will accept many nominations that listen for nominations. The nomination is not public because after a nomination period, or during the nomination period they will check with the candidates that are nominated to confirm that they are willing to accept the nomination. So they won't disclose publicly that I nominated Nikki mouse for instance or something like that. It's it's much more elegant than past solutions this is I like that. It just feels much more smooth. Easy. Right. Exactly. Yep. So, so nomination and voter registration, and then ballots go out, and then results and actual brought into the system in December. Okay. All right. Now, in terms of the last item on my agenda was just a status report on outreach programs. One, I don't have anything additional to report on campus programs. I think it's that we need need more discussion with with your eyes. And in case we can leverage some of their experiences with the Google programs or others. Right. Then Google summer of code as finished Karadela mark will be preparing a summary blog post. Great with that. And she could Africa contribute on 2022. I've not made any additional any changes there. We do plan to participate. We know we've got some things we need to tune and improve. And marks and Zinobs talk at DevOps world. Is recorded and ready. And I think Zinobs is also speaking separately at DevOps world, isn't she. Yes, she does have a session. So we've got two cases where she's, she's speaking and that's really great. And I also believe that that she code Africa is receiving a donation from for from DevOps world. Oh, good. All right. Yep. Excellent. That's great. And, and the funds to help that initiative are wonderful. That's really, really great. It's not big, but it's something. Yes. Okay. Yeah. And then if, if we plan to support sponsor she code Africa's events next year. Let's keep that in mind, whether we should do it again or not because when we get towards and the year we start talking about budgeting. Oh, all right, right. And, and so the Jenkins project definitely. Well, the Jenkins project has every intention of being involved with she code Africa. Next year, it would be great if we could also do this. If, if cloud beads, for instance, or the continuous delivery foundation or both were willing to sponsor again like they did last year. Yeah, that would be a great help. It was, it was a little bit surprising actually to both Zenab and to me that they found it even more challenging to find sponsoring open source organizations than sponsoring companies but sponsoring companies are crucial because without the company sponsorship, the open source sponsorship doesn't matter. Right. Right. Great. Excellent. Okay. Do you have regular talks with Zenab mark, or she and I talk roughly once a month at the documentation office hours on Thursday. Okay. Okay, no worries. I I contact I, well, I have her email address so I can reach out to her to see if you know if there's any changes in their sponsorship levels for next year so we can just plan ahead that's all, but I can reach out to her. Yeah. Yes, and that's a good one to ask her because I don't, the details of how they're running next year's program will will be shaped by their experience running the 2021 program and so they may well change sponsorship levels they may change in dollar amounts at various levels, all good things to check with her. Yep. The other is that there was a there's a Linux foundation mentorship potential for documentation. It starts in October we're just not ready to not ready to join it, not prepared we just don't have enough bodies to launch into something like that. I think we should consider joining the next cycle, where that's probably three to six months away. Okay. I'm just, I'm not ready to sponsor it in October, just don't have the time to prepare. Yeah. Yeah. Anything else. No, but I do have a question for you we can take it offline. Well, or, or if it's okay let's just stop the recording and then we'll chat. Okay. So recording is now stopped.