 Okay, good evening everybody and welcome to the bonus Lechman's meeting for May 18th. Mr. Kuro will hopefully get here eventually, but he may not be able to make it tonight, so you're stuck with the four of us. We are the four brightest and best looking, so, well I am, but, there you go, thanks. All right, so consent agenda, first of all for approval, the Allington International Film Festival, a sale of wine at the farmers market, and placement of sign for the Spie-Pond Fund Day, who's here for the Allington International Film Festival. Please come forward. Good evening, I'm April Rank, and the director of the festival and the founder. Thank you for hearing our request. We have come before you for the fifth year, requesting Banner's placement in Arlington Center. We're a little bit more organized this year with specifics. ATED has offered to organize and, well, actually sponsor AIFF. The display dates we were looking at town day, we thought it would be appropriate after town day. September 14th through the festival, under the banner would read Arlington International Film Festival, where Arlington and the World converge and the web address. The lower portion would read the kickoff September 25th sponsored by ATED, Arlington Tourism and Economic Development Bureau, either the town logo or ATED, whichever, you know, is decided upon, and festival dates October 15th through 22th. Thank you. And certainly this is an excellent festival, however, it's not being held in Arlington, correct? The actual festival October 15th through 22 will not be. Our kickoff will be at the town hall. We continue to do screenings here in Arlington. This is the home of the festival. It's based here. We're not changing that. We're expanding. We're actually, we just finished a screening with an Iranian filmmaker at ACMI. Last week we have the Robbins Library Film Series that will run from June to December, which is free to the public. And we're in the middle of negotiations as well with the capital theater, looking at doing a retrospective of years past of filming. And then also how can we work to move forward? It's just that we've had to follow where people want to see films. And it is nothing to do with, you know, abandoning the regent. I think that, you know, we absolutely love the regent theater and what they do. But it seems as though film is secondary to what they do well. And that's musical acts and comedians, et cetera, live entertainment like that. So we're just trying to keep the festival alive. And in the meantime, continue to explore avenues of how we can continue to provide, you know, screenings here in Arlington. Are banners going up in Cambridge for this? I don't know. I really don't know. And if it is, it would be Arlington International Film Festival. Okay. So they have invited us. Whether we will do it or not, I don't know. Because we really want to, you know, secure the banners here in Arlington first and foremost. Sure. Yeah. Mr. Berg? Thank you very much. It's kind of bittersweet. Bittersweet. We obviously hate to see you go, but sweet because you've done such a great job. And it's a real testament to your efforts. And I'm really happy to hear that you're still, you know, playing, having this, the festival plays such a large role in Arlington. So I'm grateful for that. So I wish you the best of luck. And I'm happy to support this. Thank you. Thank you. Mr. Dunn? Yeah. I guess, so I, my question was going to be, I think similar to Mr. Greelius. And so I, well, I'm, I can support this, but I'm definitely interested in keeping an eye on how much of the economic activity is in Arlington. Because you guys, the organization did so much. And so it's been great to work with your group for, you know, parking exchanges and the banners and other cooperation. And so, but if, you know, too much of the economic benefit moves out of town, then it's frankly, you know, we need to foster other activity. So let's, let's try to keep a lot of the, as much of the activity here in Arlington as we can. I also failed to, to mention that we, we will be having two tables in the lobby of the Kendall Square during the cinema. One will be for our people to be picking up passes, media, that kind of thing. The other table we have offered to ATED. And they will be manning a table for eight days in the lobby of the region. Okay. So we are very much interested in promoting Arlington and living up to what we've been saying. Okay. Thank you. And just to piggyback on what everybody said, perhaps we can get back to a more Arlington based next year and future years. My only concern is, and I don't feel by taking this vote to approve it this year. Setting a precedent where someone might come before us and say, well, where your sister town or city in Cambridge, Belmont, Lexington, and a lot of people from Arlington are going to be coming. So we also want to do the same similar to what we did for you all. So I would say whatever you can do to get the Arlington Film Festival more squarely back in Arlington next year. Just for myself personally, I'd appreciate that. Thank you. So I wonder, doing a count here in front of you, whether or not you would mind if we tabled this until Mr. Currow can be here and have a say. That would be fine. Would you mind that? I mean, because we're talking about starting September 14th. Yes. So I think in June, and quite honestly, I'm undecided at this point. I mean, it's an excellent festival, but you can understand how we're disappointed, you know, and, you know, I'd rather advertise something else that will be happening in Arlington. September 14th through the October 26th. So do my colleagues mind if we tabled this at this point? Okay. Second. And our next meeting is June 8th, and we'll put it on the agenda for that evening. Very good. Thank you. Okay. Thank you. So the next item under the is the Farmers Market, Kipton. Okay. Not here. Is there a motion? Move approval. Second. Second. And subject to all conditions as set forth, all of those in favor, anybody here wishing to speak on this matter? All those in favor, please signify by saying aye. Aye. All those opposed. Item number three for approval, the placement of a sign for Spipond Fund Day. Is there a second? Somebody here wishing to speak on this, the Spipond Fund Day? Second for discussion. Second for discussion. And what is that discussion? Just that with the new sign by law, we can't exactly approve this so we can endorse it. But I mean, we can't actually grant the permission for this to happen. Right. So I think we should send them to our good council. Yeah. So is that an amendment that should happen? We'll approve a subject to. We'll approve a subject to discussions with town council. And this has to do with just at this past town meeting where you passed new regulations regarding signs. And a comment or just. No, I'd be happy to talk with the folks requesting the permission and try to get them appointed in the best direction possible. Thank you. Okay. So for the discussion, all those in favor of the motion by Mrs. Mahan, please signify by saying aye. Aye. All those opposed. Appointments, the Arlington Veterans Council. We have our excellent veterans officer here, Jeff Chung Lo. Jeff, would you like to speak on this first? Yes, sir. Good evening. So pleased to present our new Veterans Council members. There is one member who is not present this evening, which is Jeffrey Melton. So I believe he's finishing up his active duty, military duty during the summer. This is a school teacher at the oddison. So and a fine Navy veteran, I might say. So if I can have council members come up, I'll introduce them. This is Anne-Marie Russo. Hello. Hi. Steven Sautel. Hi. Daniel Steiff. Hello. Patrick Quinn. Hey, Patrick. Hey, stranger. And Bill Hayner. So they all bring a wide diversity to the group, varying ages, experiences, veterans background, interest in veterans benefits, and some of the policies that we need to enact and look at in the town. So I'm very pleased with the selections. And if you have any questions for the individual members. Well, how about, Jeff, will you give a paragraph description of what role they'll be playing as a Veterans Council? And can you come up to the mic so that people at home can hear you? Millions at home, Jeff. Yes. Millions. Sure. Council, the main focus is to come together as a group. I like a collaborative, diverse group to address a bunch of the various needs that are present in the town. Updating Monument Square, the revision in the monuments, fiscal planning, capital reserves for the maintenance and upkeep of our existing monuments in town. Looking and establishing policies and procedures for different things such as flags on graves, those policies, maintenance and upkeep, et cetera. So I'm not the brightest man to tackle all these issues by myself, and I think I'd be foolhardy to try to. So that's why I rely on these wise individuals to help me. Yes, Ms. Maher. A general question, and then I was just wondering if I could to Bill, Daniel, Pat, Ann Marie and Steven. First, what I would like to ask is, in terms of when you will be meeting and where, if somebody out in the public says, I'd like to present to this committee where you anticipate having your meetings at what town facility. Is it a certain night? Is it once a month, once every other month? Yeah, I think initially we're going to be looking at once a month, especially to tackle a couple of the more important upcoming issues. Anyone is free to attend and will publish that as well, even for some of the applicants that did apply that were not selected. I've spoken to them, encouraged them to participate. They won't be voting members as far as any of the matters that we may have to vote on, but their feedback is always welcome. Where do you anticipate meeting? Here in the town hall. Somewhere in the town hall. And if somebody wants to contact about coming to a meeting, getting on agenda, presenting an idea, should they contact you directly? Yes, ma'am. Or do you have a minute? It's you? If you want to contact me, I'll post everything through the veterans Facebook page and also on the town website as well. And if I could just ask each of the prospective members either, you know, what you feel you're going to bring to this committee, what it is that you're thinking about you'd like to accomplish on the committee or something else. Just so the members of the board can get a sense as well as people at home. Because I know quite a few veterans have asked me about this newly formed committee. Do you want to start with Ann Marie? No? No? You want me to start with Bill? Bill, you want to go first? Ann Marie. So, my father was a World War II veteran and I just grew up not hearing very much about his activities in World War II. And part of the reason I'm very interested in helping is because I think a lot of the stories don't get told. I'd like to be able to be a conduit, I guess, for stories if possible. I mentioned to Jeff that I tried to get my dad's name on the memorial in the center of town and was told I couldn't because he wasn't born in Arlington. I have that same thing, Korean War veteran. That's another mission. Thank you. And I just, this is very near and dear to me so I don't have a better explanation other than just wanting to. That's a great one. Thank you. Hi, my name is Steve Sartel. My father served this country three times in World War II Korea and then as a reservist for the Air Force. My grandmother was a Goldstone mother. She lost her only son in World War II at Guadalcanal. And I have one son who was just the inactive reserve Marines. Right now he completed his four year duty and my oldest boy is actually serving in Kuwait now at the Air Force. So I just want to honor the veterans who have chosen to voluntarily serve our country and give them their proper due and make sure they get what is entitled to them when they come back. Hello, my name is Danny Stife. I'm a Marine veteran. I did two deployments in Afghanistan and I want to bring a voice to those Iraq and Afghanistan veterans. Now that we're starting to come home and I've talked to them and just be a voice for those younger veterans. Thank you. Thank you. Hi, Patrick Quinn. I know what it's like to try and navigate the veterans benefit systems in the VA by yourself and it's very confusing and it's very difficult. So anything I can do to help navigate that for any of the veterans in Allenton, I'll be happy to. Thanks, Patrick. Bill Hayner, I think one of the things that I'd like to bring is the education part. The young kids for the most part, unless they have somebody directly involved in the service themselves, depends on television in the news agencies and I don't think that's always gives the true story and stuff. Real quick, I came home and I was ashamed of my participation. That's the way we were treated when we came here and I'm not anymore. I'm proud of it and I want to communicate that. Thank you. Thank you, Mr. Chairman. Thank you. Mr. Doug. First, I'd like to move approval of all six and just invite the gentleman who can't be with us tonight to come back and schedule a future event. Thank you all for volunteering. Very glad that you're here. I think this is a great group and I think that you're going to do really good things. I will say I'm particularly interested in the role that you're taking on about working with the younger veterans who are coming back in town. I guess I'm a little bit closer to your age, I think, than some of the other, you know, the more senior members. One of my best friends was a captain of a tank group in Iraq and listening to him and his stories about him trying to keep his people together after they came back. And still, you know, three years after their deployment is always harrowing to me to hear that. And so I think that the things that we can do and you can do to help them is a really powerful thing. Thank you. Yeah, no, I just will echo my colleagues' comments. This is an important group and I know that Jeff will do an excellent job leading it and I look forward to all of your inputs. So thank you very much. Second. Also very important to me and Marie mentioned she didn't know that much about her dad service. I heard about my dad service every day. As a matter of fact, he won the Second World War. I don't know how many of you are aware of that but my father in the Navy personally was responsible as he told us often. He was the supply officer on a supply ship outside of, you know, stationed or whatever you say, at Iwo Jima. He was born in Woods Hole so he didn't move to Arlington until five years old so it also always bothered him that he wasn't a native son of Arlington, although he lived the rest of his life here and certainly considered this his home. Jeff has done an outstanding job with veteran services and with all of you there to help him it will only continue for this very, very important task. Thank you very, very much for your willingness to serve. All those in favor of the motion by Mr. Dunn, seconded by Mr. Mahon, please signify by saying aye. Aye. All those opposed. Come back when you need us. Thank you. Thanks. Thank you very much for your time. Patrick, stay there, buddy. Patrick doesn't have enough to do with his own business and family matters and everything else and now on the Veterans Council. Patrick also is a candidate for the Commission on Disability, correct? Oh. Why would you want to do that? And thank you for your willingness to do so. I've had family members that have been disabled and such and again seeing them navigate what they can do and my son is disabled. You know, what we've been trying to do on his education. It's at first it felt like we were swimming upstream the whole time and then we got some help and then we realized how you can actually navigate it when if you have help and you have some guidance. You know, so anything I can do in regards to that, I'd be happy to. Thank you for that attitude, Patrick. Questions, motion? Move approval. Move approval. Second. Second. Further discussion? Yes, Mrs. Mahon. I guess I would just say and also working through the town manager's office. We just recently completed, completed town meeting in the last morning article had to do with the master plan. So I'm, I'm trying to look for ways. I know the board we've taken on a more active reminder to ourselves in terms of when we're discussing issues, making sure the commission on disability where applicable is consulted. But the other thing is if it hasn't happened already, you know, perhaps in the future at a commission on disability meeting, maybe have an agenda item and have someone in who the town manager or town planner is appropriate. Just sort of a highlight. It's a big, huge plan. But I'd be interested on what the commission has in terms of remarks of what looks like a really good thing. Maybe some things that we've overlooked the master plan as a guideline, but it's not set in stone. There may be things we have missed or things that we don't do. So since you're a brand new member and you're going to, you have nothing else to do. I just kind of wanted to bring that into the town manager's attention in terms of where town meeting and the ARB redevelopment board have voted that in as a guideline document that we started incorporating that into future commissions and boards meetings and get some feedback to make sure we didn't miss anything or something. We could do better or something that we really hit the nail on. Reminds me of my military service. I get volunteered for a lot of things. Anything else? Thank you. Thanks, Patrick. All those in favor of the motion by Mr. Byron, please signify by saying aye. Aye. Aye, all those opposed. Thanks, Patrick. Take care. And how lucky is he, they were back to back. Yeah. That never happens. Next is a request for a food vendors license, the Fenway market on a two or three Broadway. Good evening, gentlemen. Hi. Hi. Tell us a little bit about your request, please. My request is on a two or three Broadway right now is operating as a juniors market operating by the billing. And I would like to take over that place and run as a Fenway market. As the same as usual. And a more grocery for the community. Okay. Questions, motion by the board. Yep. Okay. So I read from your application, I guess you have another establishment in Boston. Is that right? Yes. Is it just one or is it? Just one in Boston. Tell me about that one as well. That one I opened up in 2011, four years ago. It's running successfully and I would like to open up, get the second one. Move approval subject to all conditions. And we like to know about how much time you feel you'll spend here versus in Boston. Here I'm going to be the full time here versus the Boston Boston. I'm just going to go once a week because me and my wife actually says helping me all the time. So we're working together. So she's going to be taking care of the Boston and I'm going to be taking care of here. Is your wife the brains of the operation? I'm sorry. Is she the smart one? I'm being fresh. Yes. Excuse me. She's nodding her head. Yes. Any other questions or comments? Yeah, Ms. Mahun. Just going to raise something and unless Mrs. Kropalka or the town manager, Mr. Chaplin, have anything to add, we did get a memo from Detective D. Francisco regarding looking into the pending application and that if anything came to light. I just wanted to... It's my understanding that it did not. Okay. Thank you. Okay. Anybody else? Okay. Who made the move? I did. Okay. Second. So on the motion subject to all conditions as said fourth and seconded by Mr. Byrne. All those in favor please signify by saying aye. Aye. Aye. All those opposed. Thank you for choosing Arlington. Best of luck. Thank you, guys. Thank you very much. Next is common victuollers for a sugo Italian kitchen. Good evening. Welcome. My sister is a little under the weather so I'm going to be doing the talking part. She's the general manager. Yeah. I'm going to be your general manager. This is Rudy? Yes. Okay. Okay. As you well know, we requested the victor license for Francesca's Italian kitchen, which will be sugo, Cucina Italiana, which is basically the same. We're going to be doing the same thing with a little twist here and there. We're going to sell some cured meats and artisanal cheeses and fresh condiments that we're going to make on premise. And we're going to ramp up the selections as far as pasta goes. Sure. And that is my mother used to make. We're going to use a lot of her recipes. Hopefully everybody will like them. And I hope you all come in to check it out too. But we're going to fix the place up a little bit, give it a fresh new look, and hopefully with all the great things you guys are doing on Mass Ave, that'll go in hand in hand. So that's about it. If you have any questions. By any chance, did you bring a sample of the crispy boneless pork chop? No, I did not. But now that I know you have it on your radar, I will. I will commit and check it out. Yes, Ms. Mohan. Move approval on just one housekeeping question. Yes. I'm the picky one. I just want to make sure that we can just, in your application, you have your hours Monday, Saturday, 8 a.m. to 9 p.m. Sunday, you have 10 to 4 p.m. We're going to assume Sunday is 10 a.m. Exactly. So we can just make that change administratively. Because technically you could be open 10 p.m. to 4 p.m., but it's 10 a.m. to 4 p.m. on Sunday. Sorry about that. No, no, that's... Well, we plan on doing brunch on Sunday. Yeah. Oh, no, that's fine. I'm just, you know, I used to work at ABCC. Okay. I used to see things like that. It's a good point. I'm glad you brought it up. Thank you very much. So will the crispy boneless pork chop be on the brunch menu? It'll be available one every seven days a week. Other questions? Yeah, Dave. Second, when do you hope to open? Well, we have to pass papers within... within about a week within the approval for the license. Okay. And hopefully by mid-June we'll be up and operating. There's not a whole lot of work we have to do. Like I said, just give it a fresh face. Mostly cosmetic work. There's a couple of issues that Natasha from the Board of Health mentioned that I knew already that I had to take care of. So those are already in our plan for renovation. And hopefully by mid-June. Cool. Thank you. I'd like to be open for the festival that you have on, by, was it on the 24th, I believe, or... Town day? No. Town day? Piece of the East. Piece of the East. Piece of the East. I think it's... Yeah, I'd like to be open for that. Yeah. No, God willing. You're not seeking an alcohol license at this point? Not at this time. We might in the future. I mean, can we... We're going to blow this board job? No, why? I know. I know. Nice class of Sauvignon bonk. That would be really nice, actually. Will you have delivery? Yeah. Yes, we will. Thank you. And I'll have an outside vendor that will be doing that. Whatever you want. Yeah, we'll do delivery. And we're going to do some business in residential catering also. Thank you. Okay. Mr. No, thank you very much. I know Francesca has built up a loyal following, so I hope... Joe's a great guy. Yeah, Joe, he is good. And I'm sure that you'll build off of that. So good luck. Thank you very much. Thank you. Thank you. Okay. All those in favor of the motion by Mr. Dunn, I believe? No, Ms. Mahan. No, Ms. Mahan. Sorry. Please signify by saying aye. Aye. Aye. All those opposed. Thank you very much for choosing on the table. Thank you. Thank you. Thank you. You'll see me in there. You'll see me in there. Okay. So the side of pasta bolognese, come on. Good luck. Thank you. Thank you. Change of manager, not your average Joe's, David Chambers. I see two gentlemen who are not David Chambers. Sorry. Can we table it? Because I just want to raise something. Me too. Yes. Okay. Move. Second. Second. All those in favor, please signify by saying aye. Aye. All those opposed. Mr. Joe. Mr. Robert, either one of you, any items here you're interested in in particular, I'll take them out of order. Outdoor seating. Yeah. Yeah. Joe. Oh, okay. Oh, okay. Not to complain about my son or anything. I said, Joe. Thank you, Jesus. Yes, he is. Joe's done an outstanding job shepherding my son through Matanon, who hopefully will be graduating Thursday night. Thursday night. Thank you. Thank you, Jesus. Sorry. Okay. So next up is the outdoor outside cafe policy. Our excellent town council, Mr. Heim. Good evening, Mr. Chairman, members of the board. So what I did based on last week's meeting was incorporate the changes that Carol Kowalski, our director of planning had recommended for the purpose of having our sidewalk cafe, permanent application and policy reflect some necessary changes, especially in light of what may happen in terms of long-term development of Broadway Plaza. You'll see highlighted the changes. I'll walk through them quickly because there are a few additional amendments that I made based on members of the board's comments and directions. So the first key here is that because the permit is now basically a yearly permit, an annual permit instead of a one-time fee. Secondly, you'll see under the site plan, Miss Kowalski had laid out and it's my understanding the board agreed that while we ideally would want most restaurants using outdoor seating to have those seats as close as possible to the building facade that there would be certain conditions under which they could be further away. I haven't changed anything with the conditions that she talked about. Her recommendations have just basically plugged them into the policy. Next, I noted that with respect to the amount of space necessary for an unobstructed passage, I gave a little bit of extra flexibility to the board so that there would be a minimum width of three feet which is consistent with the ADA and recommended width of four feet of unobstructed passage for pedestrian traffic. So basically you would obviously prefer there be four feet but that a minimum of three feet was required which is consistent with the ADA. That specific situation that she was talking about was actually the space between two cordoned off areas in a place like Broadway Plaza but it could apply anywhere where there would be enough room. The next piece that's significant is the insurance piece. So I corroborated Miss Kowalski's sort of survey of findings with respect to the general liability insurance per occurrence and an annual aggregate that most establishments are required to carry in other municipalities with a similar policy. However, in recognition of what Mr. Kuro was raising, other members of the board were raising about concerns about whether this would be too much coverage or whether all restaurants would need this coverage, I essentially bifurcated it. Now it's up to the board. It would be a very easy thing to amend right here at the meeting. But so I put in a policy of one million per occurrence and three million annual aggregate for any restaurant serving alcohol as part of its sidewalk cafe space and a lesser requirement for those restaurants who either don't have an alcohol license or basically willing to test that they won't serve alcohol outside of $300,000 per occurrence and a $900,000 annual aggregate. The couple of pieces that again I want to follow up on this is that these aren't necessarily going to be new policies that most of these restaurants, especially ones serving alcohol, likely have fairly substantial coverage already. I can't speak with an expertise from the insurance industry's perspective, but adding the town of Arlington as an additional insured is fairly commonplace on a lot of contracts involving Arlington. So it's not an unusual thing to require. That requirement was already in our old regulations, but I plugged it in to note that the insurance certificate has to be received before the actual license is issued, because that can be an issue from time to time. If you'll have folks say, yeah, yeah, we'll get you on, we'll get you on, and then you don't actually have the certificate naming you as an additional insured. The next piece that I, sorry. I'm sorry. Yes, sir. Help me understand what 300,000 or one million per occurrence and what 900,000 annual aggregate means. So what's annual aggregate? So basically these are levels of insurance requiring them to have on an individual claim and then on the aggregate, so that if there's some disastrous incident, you've got enough coverage for a certain amount of damages for each individual instance, but the aggregate on that would be absurd if you had 20 incidents in a year. So what we're saying is that you have to have a minimum amount of insurance on a certain incident or occurrence that would require coverage, but that the total aggregate would only be a certain amount. It might be covering up to three incidents. That's basically right. I mean, I think it's, to be honest with you, I'm not an insurance expert, but that's, I think a loose understanding of it. Okay. New rule, only three people at a table. Yeah. But you know, as I said previously, at the last week's meeting, I think a lot of this is not just about making sure that the town is covered. It's about making also sure that the town's citizens are covered and people are visiting the town are covered because this is the town's space and if people want to use it, we want to make sure that they're sufficiently protected from any number of crazy things that can happen. And again, this is fairly consistent with other municipalities where you're talking about good-sized municipalities like, I mean, Boston is a slightly more onerous process, but where you've got new municipalities like Boston where you've got a lot of these different cafes. And I understand that some restaurants in Arlington aren't going to have the same business. So that's why I try to develop the tier approach. The next sort of piece of it is the indemnification and acknowledgement of rights. While the board didn't explicitly discuss this, it seemed that the board would want something like this. And basically, it's an agreement that the town is indemnified, which is a different issue than being covered by insurance. It basically says that if there is a lawsuit where the town is named because you've licensed the town property for restaurant service, particularly for alcohol service, that the holder of the license is going to basically indemnify us and take care of any damages that are recovered against the town specifically. So that's probably not that unusual either. I haven't checked that with every single municipality, but it's a fairly commonplace thing for this type of permit as well. And then finally, I'm sorry I should have noted this, but I also added just the term in non-transferability. Each sidewalk cafe permit is valid for one calendar a year from the date of issuance. It's non-transferable. You just don't want to get into, you know, as Ms. Kowalski noted, places opening and closing and trying to transfer their sidewalk permit without running it by the Board of Selections first. Okay. Questions? Move approval. Move approval. Second? Second. Regarding the insurance and indemnification, I think you really have its spot on. I know in my day job, I deal with a lot of the risk management, Crico, Coveras, and Treco, as well as the insurance company, Liberty Mutual, et cetera. And it's pretty well known and commonplace in the industry of a 1 million, 3 million. The only other time you see anything higher is whether you're a city like Boston or you're a large physician practice group. And then it's 2 million, 6 million. So in the reason I'm doing this, I'm kind of throwing myself a soft ball over the plate is that I know we're still waiting on a different issue, the hackney issue for the state regulatory body to come out with some recommendations, but I'm hoping if my colleagues feel amenable, if they still haven't, which I don't anticipate they will because they're just sitting on this, they've thrown it back to the process. If perhaps maybe in the fall, we could look at that again and maybe take our own action. I just wanted to point out, it's very commonplace, the 1 million, 3 million or 2 million, 6 million. So I'm certainly in agreement with that. Okay. Mr. Byrne. Mr. Byrne. One thing with the one year from the date of issuance, I'm thinking would it be easier for record keeping and for the office if we set a date, like say every fiscal year or when it runs out as opposed to just one year from the date of issuance so that everyone is coming in at the same time for it as opposed to trying to chase down when they begin or when they end. I don't have a firm date in mind, but just for a procedure and process manner, I think that might be helpful as opposed to that. Maybe concurrent with renewals. Is that? Yeah. But when they renew their license, if they renew their license, that first week in December to do it on that yearly basis and that if you do it in December, it would be for the January of the following year. I think that would be great. If that's agreeable. And then certainly the boy could offer a prorated license now or at some point later on in the year to be renewed on that timetable starting in December or January. If I may, Mr. Greely, I would also note one other thing, the administrative fees for this are usually much higher in other towns. So the $50 fee, while I understand that at least the way the policy was written previously was basically once you get it, you pay it and that's it. $50 is pretty low compared to most municipalities who would require any number of amazing variety of administrative fees associated with something like this. What do we talk about? Maybe October of the latest? I don't know. That you would share it? Yeah. I mean, depending on the weather, it's global warming, I guess. Oh, excuse me. We don't have, do we have the hours of operation that they have to end an hour? I remember we said it for Fridays and Saturdays. They can serve till 10. And Sundays through the rest until nine, was it? I forget. Remember, Steve, what we did in the... I do remember that. So I may be mistaken in my own memory. But one of the things that this policy says is that we have to follow all the other guidelines and policies of the Board of Selectment, including your alcohol regulations and policies. Are you, gentlemen, referencing the alcohol service policy? Outdoors. Yeah, I think that's in the alcohol policy. So that's in condition of their alcohol license. And whereas this, I mean, I could sort of place some of the, some or all of the pieces of that into this policy as well. But they're still required to follow the rules of all their other licenses. And so if their license for serving alcohol, for example, has that limitation, it doesn't need to be explicitly stated in this if they've already had it under your other policies and rights. Right. But this is specifically for outdoors. So I think we should put in just the outdoor hours. I don't think we need the rest of the alcohol policy or anything. Yeah. What's the time? No. It's a line, right? I can do that. Yeah. So what are the outdoor hours to you? I believe it is, we were concerned about noise outside and we agreed that they should have an, I think we said nine, the last drink can be served at nine o'clock on Sunday through Thursday, I think, and 10 o'clock on Friday, Saturday. So people can still be finishing up a meal or whatever, but no more alcohol service after those times. I was late for that meeting. But Steve, do you think that's, I guess I don't have it off the top of my head. That being said for, you know, I think that if it comes down to just serving alcohol outside or then finishing a meal outside, I think perhaps it would be sensible to have everything finished outside at the same time, just for, you know, logistical purposes. But I don't remember under the guidelines that we said. Well, let's, I think I wasn't here, but I think I read that it was what you said at 10 o'clock on Saturday, Sunday. Friday, Saturday. Friday, Saturday. And Sunday through Thursday was not a clock. That sounds correct to me as well. Yeah. So I believe, we passed it, we as a board have passed it, so just, I would just say find out what's accurate and put it in there. Put it in there, yeah. Do you want a question or ask anything? You've got to come up here if you do, Bob. No, I did, but I was wondering if you, maybe I should do it at Citizens Open Forum. Okay. We're talking, I thought this is what you wanted to talk about. Okay. I have a lot of power here, Bob. I'm allowing you to speak, even though it's not Citizens Open Forum. Yeah, Bob, Radosha, Columbia Road. Let me just go back to the beginning. In October, I was driving by one Saturday morning and I saw the town construction site with a fenced off area there. And I said, wow, this must be an emergency of some kind. What the hell's going on? So I pulled over up the road, figured I'll get a cup of coffee and see what's happening here. And it was a Saturday, you know what I'm saying? Wow, this is serious. And then it turned out, talked to one of the vendors there, one of their shop owners, and they were saying, yeah, this is the worst time for them to be doing it because it disrupts my business and it's not the best thing and so forth. And then I'm thinking, gee, why are we doing this on a Saturday? That's time and a half. We've got other priorities in town, I thought, like the sidewalks across the street that are missing bricks and holes and everything else, but yet we can do this on a time and a half or whatever. So anyway, I inquired about it to find out what was going on. And all we could get for an answer basically was we just wanted to remove the granite stones and we're going to replace the paving and no further plans because a comprehensive plan was going to be developed on a redesign of the whole plaza. And I figured, okay, fine. And then when I saw this in the advocate, I said, it sounds like somebody's ready to go ahead and do something, but is there a design? I don't know what the status of that is at this point and whether we should be committing something to something before we know what we're doing there because the intent was to make it a public space for everybody to use and do concerts or whatever there. So that's where that stands right now. But my question is, when you're talking about a yearly permit, that's just a seasonal kind of thing, I assume, because of the year round. Now, what kind of fee goes with renting the space or doing the space? A $50 fee. That's all. And so the town is going to give up, I don't know how many square feet here, it's probably 400 square feet or so, 500. So we're going to yield that over to a private enterprise in lieu of public space. That's the deal. Okay, I'm a little disappointed in that because I thought we'd see something more open and inviting with seating and things for people like down at Davis Square, you look at that space and it's busy with people, kids and so forth. So does that mean the public would be excluded from sitting at any of those tables? Yeah. I believe yes. Where we give a permit, where we don't. Where we give a permit, yes. Okay. And that's, by the way, it's also why we're doing this yearly because while there will not be any redesign of the Broadway Plaza this year, if there is to be in the future, that's why we're only giving them out yearly, that it's not a permanent permit. Okay, because I was told at the time that there would be one, then anyhow. All right. Now, the four-foot passage, that's secondary sidewalk. That's a main passage there. And currently it's closer to six feet to the light pole. So I would assume that that's going to be maintained along the storefront area. The four-foot is not, I mean, your entrance to your house is four feet. I mean, a three-foot door plus. You know, that's not a lot of space for people with carriages and kids on roller blades and things like that going through. All right. Let me just put these on for the rest of it. Okay. There's no restriction. Okay, now. So there's no problem in crossing public space with alcohol and things like that. Any liability issues of that. You know, somebody coming along in a way just spills a drink on a kid or something. I see that as an issue. Maybe it's not a big issue. I'm making something out of nothing, I think. Outdoor music. Will that be restricted or allowed? That's under a separate license, but that's not part of this license. Okay. All right. Am I correct? So they'd have to apply for that separately, Bob. Okay. So no visit, no casual visitors can use this public space because it's going to be private space, technically. It's a restaurant, Bob, so yes. Yeah. But it's a cheap space. And you went to Jimmy's and just sit there and not eat a drink? Yeah, I know. But I mean, the thing is, Jimmy's had left to pay only 50 bucks a year to have a restaurant in anybody else. I think it's really short money. But remember, they have to be a restaurant already. We're not just letting somebody open an outside cafe. I realize that, but still think about it. How much you charge to rent. Well, anyway, the point is it's very short money and I think the town deserves a little more out of it. So I guess that's basically what I have, all right? But again, I'm really disappointed the fact that we could spend money, time and a half to do this kind of work which didn't really accomplish anything except put down bricks when we should have been fixing the bricks across the street. And the asphalt bricks that we've been replacing, some of the bricks we've already sunk a little bit so I think they should be kind of leveled off a little more some. Okay. Thank you. All right, thank you. Thank you, Bob. So I'm going to take Citizens Open Forum out of order and then we'll come back to the alcohol. So Citizens Open Forum. Has anybody signed in, Maureen? Yes. The only one, Joe. No one has signed in? No, he's here. No one? There's no one? Except an unusual... Yeah, come on, Joe. Except in unusual circumstances, any matter presented for consideration on the board shall neither be acted upon nor a decision made the night of the presentation in accordance with the policy in which the Open Forum was established. It should be noted that there is a three-minute time limit to present a concern or request unless you need more. Mr. Caravello. I'll try and keep it at three minutes. Sir. I've been before the Board of Selectmen for a number of times about this over the last 38 years. I moved to Arlington in 1974 with my wife. We moved to Lake Street in 1977. In 1977, there was a buttliner or a commuter rail that stopped on Lake Street. There was no bike path then. And some of you might remember that. Over the years, I've been on different committees for the state as well as the town, dealing with traffic on Route 2 as well as Lake Street. Friday evening, I was really upset and I started to do some investigating. I applaud the Board of Selectmen when they asked TAC to do a study about the Lake Street corridor. And I've got the paperwork here and I've studied it. And they've done a great job. Friday afternoon, it took me 10 minutes to get from Route 2 to my house, which is at the corner of Little John. That's a long time. And I got frustrated. This has to do with the bike path. And it has been this way since the bike path came in. Christine and myself, my wife Christine and myself rode the bike path many, many times from Arlington to Lake Street all the way to Bedford. I can't do that any longer. I wish I could. I know the Board is trying to do something. We have a problem with traffic now. It's going to get worse. We have uplands coming in and out in Belmont. Mugow wants to put apartments in. What are we going to do about the bike path at Lake Street? They talked about signals. I don't know if that's going to work. Years ago, we rode the bike path to Lexington in Bedford. There was something called an S-ballad. I don't know if you know what that is, where a bike would have to maneuver around at the intersection. That, I've talked to, selectmen about this over the years. That's a very low-cost type of obstruction. Right now, we don't have ballads at Lake Street. They come right out. The cars are stopping. I do it all the time. I don't want to hit a bike. I stop for the pedestrian, but I don't want to hit a bike. We need to do something. Again, I'm asking the Board. I've been here before. Different members of the Board. Hopefully, you guys can come up with a solution. Think about that S-ballad. They have it on Lexington. The bikes have to maneuver. They can't just come right out. They can open them up for emergency. So the fight apartment and the ambulance can go down. That's all I'm asking. And it makes sense. You don't think lights would work, Joe? I don't think the lights are going to work. I really don't. I don't think the lights will work. There's a red light now for the bike path. Not just Lake Street. You don't think that would stop them. They're coming right out. They're coming right out. I'd like to ask one more question. How does the bike path affect you coming from Route 2 to your house? I know where your house is, Joe. How does the bike path cost you 10 minutes? They're queued up. This is in the afternoon. I'm heading towards my house from Route 2 off Lake Street. Everybody's queued up. All those cars, when they get up to the bike path, they're stopping. They're looking, making sure there's not a bike. And they're worried. And I don't blame them. No one wants to hit anybody. This is as long as I had, but I'm getting a lot. You're saying to follow up with the chairman's question, because I visit my friend on Dorothy Road, and I know when I get off Route 2, anytime after 5 p.m., it's going to be anywhere from 7 to 12 minutes for me to get to Little John, to try to get down to Dorothy Road. And what it is besides the lights queuing because people come off Mass Ave, shoot down Orvis Road and go there. So that starts to back up the traffic. It's on Pleasant Street, Route 60, in the afternoon. You know it's a parking lot, but it's at least moving. But what happens is, because there's such a high commuter pedestrian bicyclist volume from like 4.35 p.m. on, there's just a steady stream of bicyclists that just have a clear shot across and have lots of traffic, you know, sometimes for two, three, four minutes in a bottlenecks at the other end. And what I would say to the town manager, I think I know exactly what you're talking about. I think the city of Wellington has, right on Bow Street. They've taken those out. They have? Yeah. Well, but something like that, that makes it so that, I mean, if there's something that could be put in there so that the bikes have to slow down, stop. And because technically, you know, I've spoken to different people and they say, well, unless they dismount their bicycle, they can't just shoot right through. You don't have to stop for them. But traffic is stopping because it just does just. They're worried about it. Mr. Chairman, can I? Two things. I think this is Citizens Open Forum as a reminder just so we're all careful about how much discussion we have. And also as a reminder, TAC did literally a year plus of work on their recommendations. We're still working through some testing and soon I think I'm going to have a proposal back to the board on doing some human-based testing with detail officers. So I think before anybody makes any decisions about the merits of TAC's proposal, we should do some of that testing and then have the board deliver it. I was just putting the suggestion that you said Lexington removed the menace. I appreciate exactly what TAC is doing. I applaud the selectmen in the town for what they're doing also on this. I really do. Joe, hold on a second. Probably was on a bike this evening. Despite the town manager's caution, I'm going to bull right through. So I do bike on that path regularly. And I'm very, I mean, I'm one of those people who commutes to ill wife and commute back in the afternoon. And I am very, very sympathetic and acutely aware of what the bike traffic does and pedestrian traffic does to that traffic. And I've done some of my own, you know, just like personal testing on this because I've been so aware of it because of the people that I've talked to. And I come up to that and I come to a complete stop and the cars stop for me and I wave and I say, go ahead. And the car is like, oh no, you go ahead. And I'm like, the light is green, the car is away. And I'm waiting for you to go through because there's a line of people and they just, and they won't do it. So that's why I definitely am leaning strongly towards the light because I think that the light will give those cars the license they need to drive even though I'm there. So that's, sorry, Mr. Manager, but I had to keep going. You know, last fall, the town placed an officer up there a couple of nights. It worked fantastic. It really did. And, you know, it was stopping and that was great. Yeah. I, people weren't not stopping and the police officer was going, no, no, you get the green light at the school. Keep going. And now it's also bad in the morning. They're talking in the AM too, but it's really bad. At 3.30 on the last Friday was the 15th. It was 3.30 in the afternoon that it started. I went outside, it was still 7.45 and it was stop and go. I've been living on that street for over 38 years. I was there, like I told you, when the commuter rail was stopping, there was no lights at the school and there were no lights at route two. People yelled at us. They yelled at me because I was on the ale wife community. What are you putting lights there for? And it worked. It worked. You know, it's going to get better after school gets out and then it's going to start again in Labor Day, okay? But with the uplands coming in, the MuGa property, I hope that doesn't go through and I appreciate the efforts on the board. With that, I've got a sign out on the lawn about the wetlands, save the wetlands. But anyway, I appreciate your time. I spent more than three minutes and I apologize if I went over. Thank you very much. Thank you. Thank you, Joe. Anybody else here for Citizens Open Forum? Okay, so back to item 10, the special alcohol license. I'm sorry, Mr. Chairman. Did the board take a vote on the outside seating, the sidewalk cafe licenses? Diane moved to vote. Yeah, I thought we moved. Well, do you want me to retake it or? I'm sorry, I didn't. The motion by Diane and seconded by Mr. Dunn. All those in favor, please say the vote. What is this vote on? Sorry. Outside cafe policy. The cafe application. He's not sure we voted on it. I didn't think we voted on it. I have written Diane moved approval. So we didn't vote. I thought you did. All right, so on that issue, moved approval by Ms. Mahan. Seconded by Mr. Dunn, I think, right? Yes, if not, absolutely. You said second for discussion, and then you brought something. All right. Was that the one? No. No, okay, that's a different one. And do we have the changes with the, that we spoke about with it? Just, you know, put it. The only change was timing that I know of. For the outside cafe policy with the, the timing of the licenses? So you're, so, yeah. Making them concurrent with the calendar year, or license renewals and also adding the piece from the liquor policy, which stipulates outdoor serving times. Right. So both, both pieces. Okay, Steve. You want to see it first. That's what I've got. I kind of, since we did get this today, I thought that we were going to vote on this at the next meeting and just talk about it tonight to tell you the truth. That was the impression I had. I don't know the rest of you feel. Are you ready to vote on it or do you want to wait another meeting? I'll be happy to change it to move receipt. Yes. And so I understand. Do we have the actual licenses coming in the next one, which I'm going to have this on the agenda. June 8th and Johnny will be in with Carmen. John tree comes in. We'll have that. I don't mind of voting the both at the same meeting. Yeah. No, I, I'd feel better, but I, you know, getting it right before I just wanted a little more time. Okay. So move the table. Move receipt. Move receipt. Move receipt. Yeah. Second. All those in favor, please say to five by saying aye. Aye. Aye. All those opposed. Sorry. Thank you. Mine, it won't download any of my documents for some reason, but if the rest of you have it in front of you for the special alcohol license, this is to replace what we used to call the one day license. Julie. Yeah. See it just keeps showing loading. But it has all night. Yeah. I'm okay right now. Nope. I'm just curious. Yeah. Adam, for whatever reason, this keeps dropping the network. And so that's what. So have you all had a chance to read through that and questions, comments, a couple of the issues were, we don't want to call it one day anymore because we have to allow for alcohol delivery the day before and alcohol pickup the day after. But questions or comments, Mr. No, just, yeah, just a comment. I know I'm from sitting in your seat last year that this was kind of an issue pretty frequently. And I'm glad that you took the steps to address it. And I hope that this alleviates, you know, quite a bit of, you know, concern and issues that people have while filing this. And I'm sure that, I'm sure we'll be happy with these changes as well. So I'm very happy to support and thank you for your work. We do want to be clear. It's any town property now. It's not. There's been questions out in the gardens as to, you know, where can they, do they need a license to serve it in front of the Widowmore Robins or whatever. And the answer is yes. I have, I think two minor changes, but I suspect they're going to be non-controversial. Of course as soon. Oh yeah. So in this, I think it happens in a couple of them, but right now I'm looking at the special alcohol license policy and application. And it says, obviously we're going to update the approved and revised. And number five, consistent with section 14, blah, blah, blah, blah. The responsible person shall be on premises at all times during the days in question. I'm assuming that like, it should be present on all, during all hours of operation. Because especially if we're talking like a two-day event, I don't think we're saying that someone has to, you know, set up a tent. And I think that appears in a couple different places. Like literally that, because we. So it's on reference material number two. What else is it on? Maybe not figure it out, but am I in the right place that that's what you're talking about? I'm calling it reference material number two. So I'd rather look at the title, which is special alcohol license policy and application. Yes. Okay. Number five. There's just a phrase there. It says, must be on the premises at all time. And I just think we only mean. And the second one. But let me just. So what would the change have to be? All right. One of whom shall be on the premises at all time during the hours of operation on the days in question. Yes. Does that take care of that? Yes. That makes me happy. Thank you. And then so though. Now we're talking. And now when I point out the special alcohol license application. And this is the thing that we invite the people to fill out. And on page, the page in this section that's numbered four, where at the top, it says number of people expected to attend. Can you tell me which reference material it is? Five. Sorry. Just going back. Five and six. Okay. No. No, it's not. What does it say at the top again? I'll find it. Sure. It says special alcohol license application. It's a second reference. Okay. Thank you. Material. Yeah. You look at them all stitched together and I don't know which number. But you found the application. Yes. Okay. I'll go to page five. Yep. Scroll down to page. Yeah. Okay. Got it. Thank you. And at the very top, there's a page that starts number of people expected to attend. And then this is a, in midway down through there, we say for police operations commander or designee, and we invite, we have a police officer or excuse me, the chief or his designee. I asked a talk to Maria on the phone. I think it's important for this section to like have a box around it, basically that says for official use only, because I think when you're filling these out, it gets pretty confusing. It's like, you know, you're supposed to fill out the first 30 lines of this, and all of a sudden there's a line. You find what I was talking about, Kevin? Yes. Okay. Sorry. I don't think it's a, hopefully it's not a big deal, but I'm just, I'm shooting for a little bit more usability in the application and also even a little bit more readability on our part. Because I confess, when I read these applications, I come in all of a sudden, you know, I'm not talking to the person who's filling out the application. That's all. So you want to put for, I'll leave it to Marie's. Okay. We're going to highlight it. Okay. Yeah. I agree with you. Same exact thing, but we're just going to highlight it in a section so that people know if that's what we're pleased to fill out. Okay. Oh, okay. I got you. Okay. I see. All right. That's it? Yep. Okay. Mr. Bergman, any changes? No. I was done at singing your praises at the beginning. Thank you. But I just wanted to give you a chance in cases more. I want to sing some more. Actually, I think I missed it. What did you say exactly? This is mine. No, no, no. I'll set. I'll set. Okay. So, uh, motion to approve subject to the two amendments recommended by Mr. Dunn. So moved. Okay. And second. And are we clear, Mr. Heim, on what those changes are? Yes. Yes. Yeah. All right. So I guess that's it. All those in favor, please signify by saying aye. Aye. All those opposed. All right. So, uh, item 11, uh, the community preservation committee recommended process, uh, Adam and I got together on this and we had a discussion and we, we, we do expect that we're going to get quite a number of applicants, uh, for this position. So, uh, you want to go through this. This is the process that he and I are recommending to you. All right. Thank you, Mr. Chairman. So, uh, as the chairman, uh, mentioned, he took the initiative to sit down with me and also, uh, Karen Malloy just from her recruitment and screening experience to get some feedback on putting together this process. And basically what we're recommending is, uh, I guess a three stage process, a screening process, uh, that would start with each member of the board of selection, naming a designee to a five member screening committee to look at all resumes that are received. Uh, and, and again, uh, as, uh, the chairman mentioned, we, we thought that was a good idea based on what we anticipate to be a really high volume of applications that will probably make it such that interviewing every applicant will not be practical. Uh, so what we're asking is that each member of the board, uh, put forward a name for their designee on the screening committee by the next select committee, which will be on June 8th. Uh, and then that committee will be named. Did you want to? No, no, I'd like to be done. I do have a couple things. Uh, next, uh, also important part of this would be the drafting of a position or committee service profile. Uh, so we're taking a look at what some other communities have used, uh, and also some thoughts that, um, Carol Kowalski has had from her prior experience working with the Community Preservation Committee. Uh, so also in June 8th, we'd like to bring that, uh, draft profile back before the board for approval. Um, and then if the board approves, we'd like to have it issued, uh, or advertised by June 12th of 2015. Uh, allow that to be open, uh, posted with traditional media on the town's website, uh, the town notices, and also on social media, and that we keep it open until July 10th. So just shy, uh, of a month, about four weeks, uh, open to the public for, um, for response. Uh, then once it's closed, we'll send all of the resumes that are received to this five-member, uh, screening committee, uh, with the board's designees for review, and we would ask that they then forward, uh, all the names that they deem, uh, worthy of interview to both myself and Chairman Greerly, so that we can schedule interviews by July 24th. Uh, and then, uh, basically, uh, the chairman and I would work to interview the candidates and come back with a slate of four appointments at the board's first meeting in September, which, after conferring with Town Council, we think would most likely be the first meeting that would occur after the Attorney General has signed off on the new bylaw. And that, that's basically the extent of what we've laid out, and happy to discuss. So a couple of points I'd like to make. One is that, um, again, we don't know the number we're gonna get. So Adam and I intend on, uh, with the screening committee meeting with them for their first meeting as we help them get organized and leave it up to them. I, I really feel we need to give them a little bit of leeway. I mean, let's say we get 25 applicants for a screening committee. Um, uh, you know, we don't have a, a number of how many we would like handed to us. I would say we want at least eight. I would guess, you know, where it's, uh, we want it whittled, whittled down to four. So I'd like the screening committee to have a little bit of leeway if maybe they wanted to do an initial paper screening and then, you know, if they wanted to do telephone interviews or something. But, uh, before, you know, again, I just don't know, uh, how many we're going to, to have, but primarily they'd be a paper screening committee. Uh, we discussed that, uh, with this board's permission, uh, I would name a chairman of that screening committee, and then each of you would name one candidate, uh, but you'd like to see on that screening committee. Uh, I think that's it. Yeah, I think, I think that covers the, the outline. Do you approve that process? You want to change it? Is that what you have, Mrs. Mahon? It's sort of a similar animal is to when we go through the town manager search. One of the things we have in the town manager search that I would like to also duplicate here, um, unless all of my colleagues don't is, um, that the, each member of the board receive every resume, copy of every resume application that's received just as an FYI. Total, all of them. Right, like one of the town manager, um, processes, there were 63, um, in the first time when we got a previous town manager who wasn't here that long. But what it is, just from my own purview, I'd like to see. Did you vote for that time? I didn't even sign the contract sign. But anyways, um, so I was asked maybe if we could do that again. Um, I don't anticipate it'll be a lot. Absolutely no problem. Just so we see who's there. And then if for some reason, well, we can have our designee to say, you know, why didn't this person make the cut? I thought it was a great person and then you find out how. But I don't anticipate it. I'd like to see a copy of all the resumes, curriculum, VTAs, whatever you want to call it. And then the second question, which I don't think is a part of this process, but I think it's a great one to piggyback on the issue. Once the CPC is formed, what we voted at town meeting, does that already designate who the chairman of the future CPC will be? Or is that something. The board and our board in town manager needs to, after all the members are selected, that we vote how the chairman has decided of the CPC, not of the screening committee. You decide. And I can get an answer another. Yeah, Miss Mahon, I'm not sure it's up my head, but I think it's the CPC that selects its chairman. I'll verify it. I'm wondering if there's any state guideline that says. And I'm fine with the CPC committee choosing that, but I just like just a little clarity on that. Thank you for letting me kind of bend it there. Okay. I think it's a fine process. I am, you hinted at it, but you didn't actually get. I'm going to push a little up just to be curious. So this group, how many names. I know you don't want to pin them down to a number, but hopefully how many are you looking for them to whittle it down to? Well, I, I, I'm saying eight, but I don't, you know, because it's our job to bring four before you. God, that was a miss. Okay. Sorry. My opinion. All right. Thank you. But I can also see, and we're about to talk about the Comptroller as well. You know, if there's five and Adam and I just say, you know what, these five are excellent. We bring all of them before you maybe, you know, the goal is to bring your four and let's face it, we're going to know a lot of these people who are applying. And we're not going to know some of them either, you know, and that's a, that's a virtue in and of itself as well. But I see this, I don't, is, is they too much for us to do into? No, I mean, I think we're trying to project what's going to happen. But, you know, we could get 30 resumes and then it might be hard to not, you know, maybe they have to give us 12 who are all deserving to sit with them and interview them. Or maybe only 12 people apply and they struggle to give us eight. So I think there's going to be, we have to have some flexibility in terms of what's received and what the qualifications are. So, thank you. So they will appoint our members at the next meeting June 8th and the process will be open until July 1? July 10th. We can try to get them posted by June 12th, open for four weeks till July 10th. Applying. Yeah, and then we're asking for them to bring the names to us within another month? No. Two weeks. Two weeks? Yeah. So this will really be a two week. Because screen is going to be pretty quick. Yeah. For the five people that we choose. Do you anticipate the meeting a certain amount of time? So I'm trying to think if we have to appoint someone by next week, I feel like I'd like to give them a, you know, or in two weeks I'd like to lay out kind of what they're getting themselves into. I think you have to know their vacation schedule, that's for sure. Yeah. Because if they're gone for the month of July, it doesn't work. Yeah, they got to be available July 10th to the 24th. And I'd say they probably have to meet twice. Probably have to meet maybe with you and I once, do some initial screening and then meet again to make some final decisions about what they want to put forward. Well, if I may, let me bring up another issue. Well, I guess it's not so much related to this. I was going to ask the board on the new business. I just today found out I have to travel on June 22nd. I have to go to Rochester, New York. I heard it's beautiful. Next week I'll be in Denver or so, but for this particular business assignment. So I was going to ask the board whether or not we could change that meeting to either the previous week, which would be the 15th or the following week, the 29th. Now, our goal, Adam and I, in terms of the comptroller, is to have a recommendation to the board by the 22nd. Have a recommendation to you on the 22nd. So if we move to the 15th, first people do that and give us till the 15th to come up with a name versus June 8th. Steve, would that be helpful? Can I interrupt? The 15th we will not be able to get a comptroller recommendation by the 15th. Okay, yep. So how about the, well, but the 29th would be too late. Yeah, and I can't meet on the 15th. Okay. How about the 29th versus the 22nd? I'm checking right now. I mean, it's not that I have to be here, but if I'm doing the interviews. Yeah, no, I think it would make sense that. No, I shouldn't be around. How about the 29th, Adam? Are you all right if we did that? Yeah, and in terms of enough time, I mean, if we have names for this by the 29th. Well, no, the names, we were going to give names by June 8th. I know, we're talking about two things. Yeah. One is CPAC. And you're saying we need CPAC's name of the screening committee by next week, by the next meeting June 8th. Well, the names would be fine by the 29th. I would say that the, certainly the committee member profile needs to be done on the 8th so that we can post by June 12th and have it open for a month. I mean, I think I can, I'm comfortable finding someone by the 8th. I just want, I'm just trying to make sure I can clearly define what they're, what I'm asking them to do. So I'm comfortable with that. Two times. So are we saying names by June 8th but changing the meeting to the 29th, which will encompass. I'm sorry, it makes two issues in here, aren't you? Right. Yes. I'm okay with that. Yep. Okay. Okay. And Joe's not here. Sorry, but. So Marie, we're going to change the 22nd to the 29th is the meeting after June 8th. And we do start casual dress after Memorial Day. Because I was reminded. So. So anything else on this process? Mr. Dunn. Yeah. Do we have any sense of people who are nominating for the screening committee? Should we indicate anything about their eligibility for being on the CPC? Thank you. Yes. We should, we should mention they should not be interested in serving on CPAC. Okay. Right. Adam. Correct. Yeah. No inside tracks. That's a very good catch. I didn't think of. Yeah. I was going to. Well, there you go. No, but I was going to say, is it inherent that if you're a designee, you will not be an apple. I guess I'm not naming myself to the screening committee. Okay. Anything else? Let me think if I had anything else. Either one of you two? Anything else? Okay. So we just are going to give it in writing to you then. No, because this, yeah. Okay. Sounds good. Yeah. So we ask each of you to have a name for us by the June 8th meeting. Do they have to be here? No. No. I don't feel they have to be here. You. Because we've agreed, Adam and I, that we would meet with them. The first night that they called the meeting together. And again, you know, with your permission, if my appointment is the one we name as chair of that too. We'll have to. Congratulations. By the way. Yeah. And it really is just a two week service. Two meetings, right? Yeah. Yeah. Two weeks. Two meetings. Yeah. Quick screening. All right. Okay. All right. So can we, someone move approval of the process? Second. Move second. Further discussion. All those are favorably seated. If I may say aye. Aye. All those opposed. All right. So. You want to take a break there? No, I'm going to step out and not be here for this. Oh, sorry. Thank you. Right, right, right. Okay. Yeah, you did. All right. So, uh, uh, Mr. Chapter Lane on the acting controller and also, uh, the process we're going to, we're following on that. Great. Thank you, Mr. Chairman. So a quick update on the recruitment process. Uh, the application period has closed. We received 20, uh, total applicants. Uh, the committee that was recommended initially for screening met today to do an initial screen. Uh, we will then be performing interviews, first round interviews on June 4th. Uh, and then hopefully coming back for a second round of final interviews on June 12th, which will set us up to do, uh, you know, some, make some decisions and then come before the board on June 29th at the meeting we just discussed for what could be one final candidate or possibly multiple, multiple final candidates as we discussed, uh, when the process was set forth. Uh, in terms of. So, so just on that, if I may. Just also, Adam, would you describe what you were talking about today? Uh, not in the, the initial interview, so we went through 20. And by the way, it's a good process. We should recommend to the screening committee. Uh, each member, the five members of that committee, we rated an applicant. One, we definitely should interview two, maybe and three. Uh, don't, don't call us, we'll call you. Uh, and each member went through all 20 of, and it takes a while, all 20 and rated. And then there were, I don't remember, but there were pretty close nine. There were, there were nine that made the cut and almost all of the nine had all ones from five raiders, but there were certainly some ones and twos. But, uh, Adam explained the next step, which is the test as well. It's not just a preliminary interview. It's also a test they give them. So certainly for the first round interview, we would be looking at, uh, a face-to-face, a traditional interview that would probably be 20 minutes to half an hour, but then also, uh, have all of the candidates sit down and take, uh, an assessment. And when I say assessment, probably an Excel, uh, worksheet that would, uh, Andrew Flanagan is still developing it, but would take the form of basically reconciling an account. Uh, you know, we, we have learned over the past couple of years that, um, you can really separate the, is it the wheat from the chef? Is that the same? Uh, pretty well putting people through, uh, a practical exercise for the job that they're applying for. Sometimes you're unfortunately disappointed and surprised negatively about, uh, what a good resume cannot do. So we find it to be a very effective way to put someone, you know, in a little bit of a pressurized situation, uh, and then also to see if they actually have the skills necessary. So we want to do that traditional mixed with what we call an assessment center. But they were saying that, you know, in other times when they've done this, uh, someone to an ex, to do an Excel spreadsheet and they couldn't. You know, uh, uh, you know, the math example, you know, uh, what, what's 10% of such and such. So you pick up pretty quick. Yeah, you know, I had not to go on, not to go on too much about it, but we, you know, you expect, uh, you know, people with certain things on the resume and a certain skill level to know how to use formulas in Excel and you had a lot of experiences with people with otherwise very good resumes are just hard coding numbers and doing them, doing the math on a calculator and then putting it into a spreadsheet, you know, for your town comptroller, you probably don't want that. No. So Adam, until we hire until we hire, uh, so there, there's, um, two things I'm asking the board to consider acting on tonight. Uh, one is to name, uh, the current assistant comptroller, Cindy Fields, uh, as acting comptroller. And this is going to allow her to basically act as comptroller, sign payroll and expense warrants, uh, and manage day to day operation of the office. Uh, important to have that sort of statutorily in place signed off on by the board, uh, with really the baseline being the responsibility for reviewing and then signing off on all of those warrants that are processed on a weekly basis. Um, and important to mention that, uh, as we do whenever any department head level job is, uh, vacated and someone serves in an interim or temporary role, we would be proposing to pay out of grade, uh, salary to this employee Cindy Fields while she's acting. The secondary part of this, there's going to be a lot of work to do between the time that Ruth leaves on May 30th, uh, and then we hire a replacement, which based on the timeline we've laid out, probably has someone starting in early August, you know, late July, early August, depending on timelines and how much notice they need to give to their employer. Uh, so there will be a lot of year-end closeout work to do with the fiscal year coming into an end on June 30th, as well as audit preparation work where the auditor is starting to come in, you know, late July, August 4th, uh, the, uh, fiscal year 2015 audit, which will start in earnest again pretty, pretty soon after the closeout of the fiscal year. Um, so we had thought about, uh, you know, trying to solicit, uh, some outside help, um, and Ruth actually proposed that she, within 8 to 10 hours a week, uh, could keep the ball rolling until, uh, a new person is selected. Uh, she proposed the rate, as you saw in the memo, $100 an hour. Um, without doing a formal solicitation, we were able to learn through some conversations that's probably about half of what an outside consultant would charge, so it seems to be a good financial deal for the town. Ultimately, she brings the ultimate advantage up. She knows Arlington. She's been the comptroller. She knows the book. She'd be closing out her own books instead of coming in with any learning curve. So, with that said, um, I, I do think these are both important actions for the board to take. Happy to discuss and, you know, all, all there is you see fit, but, uh, to keep integrity in the office, make sure the financial house, uh, is kept with integrity and credibility throughout the transition. Questions, comments? Yes. Yeah, Mr. Byrne. Um, thank you very much. And, um, this seems like a pretty logical process. I'm curious what you see the, you know, I see in the memo, what, um, the new scope of services is, but do you have an idea of how that will overlap, how kind of Cindy and Ruth will overlap in their services here and where, how, you know, is, will there be any tension between, you know, a new comptroller and the old comptroller kind of working in separate roles now? Um, between Cindy and Ruth? Yeah. I see what Ruth will come in and do as a contract is very task-based, you know, so take accounts, close them out, take accounts, close them out, and then prepare for the audit. Whereas what we're going to be asking Cindy to do is really the day-to-day, make sure the staff's showing up on time, manage the workload, make sure bills are getting processed, payroll's getting done, uh, warrants are being signed. So I think there's a little bit of a bifurcation between Ruth's going to be very task-oriented, she's not going to be managing the day-to-day staff, and Cindy will be managing the day-to-day operation taking care of sort of those day-by-day. And they've worked together for a long time, so I think they'll be able to manage through that. It's a fair question though. Thank you. Does this have any impact on Ruth's pension or our obligations towards pension or anything like that? It should not have any pension impacts. I will say how much she could earn if this was ever longer term, has pension impacts? There's only so much you can earn if you're collecting a pension, but it won't add to her pension. Thank you. Probably call me tomorrow and say she's not interested. So, motion? Move approval of both the Acting Comptroller and hiring Ruth as a contractor. Second. All those in favor, please signify by saying aye. Aye. All those opposed, thank you. Thank you very much. Doug is going to get Diane, because she does not want to miss this next item. On the manager's goal-setting meeting, next item up for discussion, Mr. Chapter Lane. Thank you, Mr. Chairman. So it's the time of year that I know the whole board looks to year-round for us to get to to put together a goal-setting session. So I proposed two dates, June 20th and June 27th. I did have the opportunity at Select Woman Mahan's suggestion to reach out to Mr. Kuro. He is not available on the 20th, but is on the 27th. I don't know how that works with everybody else's schedule, but wanted to throw that out there. I prefer the 27th. As do I. Oh, wow. Uh-oh. Is 27 more for you, Mr. Chairman? I'm hoping to God not, but I'll... Hey, I get the right refusal, so... Yes, I can be there. 27 is fine with me. Diane, for you as well. At 8.30 a.m. to 11 a.m.? I'll bring coffee and breakfast. What time? 8? What do we see? 8.30 to 11. Is that sound fair to everyone? It's like this process never ends. I feel like we just completed it. I know. In same place, over where your office is in the conference room. In Town Hall, Annex. Thank you. Thank you very much. Better not be worth more than $50. Each? I'm sorry, it was said to... 8 to 11? 8 to 11. Is that right? Okay. And the next item... Oh, Mr. Heim. Yes, sir. So as the board knows, comprehensive permanent projects have received a significant amount of attention in Arlington recently in the interest of ensuring relevant town boards, commissions, and departments as sufficiently resourced with respect to their duties and responsibilities on Chapter 40B. We've retained a specialist, Mr. John Witton, and his firm, Witton & Huggins. But because he represents multiple municipalities with respect to 40B issues, he's requested and we agree that he received special municipal employee designation for the limited purposes of his work on 40B issues with the town of Arlington appropriate bodies, and I respectfully request the board's approval for same. Mr. Dunn. You have to forgive me. I don't remember. What is the... I'm assuming this is something like there's a potential conflict of interest that we're acknowledging in this? We're not necessarily acknowledging a conflict of interest, but we are saying that because this person works for other municipalities, there's always the possibility that somewhere down the road they could have some involvement in something that involves Arlington. The conflict of interest rules are slightly different for special municipal employees than they are for regular municipal employees or other folks, and this would clarify any ambiguity and make sure that there's no reason why he couldn't continue serving his current clients as well as Arlington for some minimal involvement he had with something when he was temporarily working with us here. Thank you. Move approval. Second. Can we just say move approval or do you want Mr. Dunn to read exactly what's being voted? I don't think it needs to be run. Thank you. Anything else? No. All those in favor, please signify by saying aye. Aye. All those opposed. New business. Am I right? No correspondence and no need for executive session tonight, Ms. Dime? That's correct. My first party is Thursday afternoon from 3 to 5 that anyone can attend, but I know it's during work, so you know a little bit more time. Yeah, and my son graduates that day unfortunately and I'm in town at work and so I can't if any chance anybody else here can be there for us? No? I am unfortunately not available. Wow. We gotta hope Mr. Currow might be able to do it. Okay, we'll try and get some. Okay, Mr. Heim. No new business. Mr. Chapter Lane. Very briefly, I had a busy Thursday with a number of the members of the Board of Selectmen last week. We had a great ceremony recognizing both the promotions and new hireings in the fire department at the American Legion. We also had a Mass Ave public info session which I understand was pretty well attended about 40 or 50 people with good questions. My understanding is good dialogue, good back and forth and responses that were able to be or actions that were able to be taken were committed to and seemed to be a good meeting. And then the chairman and I got to go to the Touchdown Club Annual Ostergren Awards which was a very nice event. Got to hear Tim Fox, former Patriot player and that was a nice community event that I think was one of their most well attended ever. It was one of the largest ones I've seen so it was busy but good week. We had quite a conversation on our table regarding the head speaker. He was interesting. Yes, know your crowd. He did not. He did not. Tim Fox, he literally I don't know if you could see this from the audience he literally had it written on the back of envelopes. Do you know how they say that that's... Like 50. Oh, many. He just kept... Someone had a man's dictionary and a better speech please. And went away from it far too frequently for the number of pages that he had. Anything else Mr. Chapter Lane? Mr. Byrne? Other than that I really enjoyed the Firefighter Ceremony and was very happy to attend. The new hires will do a great job and I'm very happy that you got promoted and they deserve quite a bit of credit for all their efforts. And you did an excellent job speaking representing this board. Thank you very much. I thought I gave up those duties a few months back but I was happy to step back into that role. Steve and I were getting there and started at 6 and Steve and I right about at 6 are driving around the neighborhood trying to find parking spaces for the girls in Seville. And would yell out who's in charge of parking around this place? By the way we both found a space. Mrs. Lane? Just two things. This Thursday at Hardy School at 7 o'clock the Oak Tree, the developer for the Mugar site Gwen Noyes et al and others will be presenting their first plans that I guess will be the first time we'll be hearing some of it. And by Oak Tree with follow-up Q&A ACMI will be there to tape it. It will not be run live. It will be on replay. So that's Hardy School cafeteria Thursday night at 7 p.m. And this is a meeting hosted by and paid for by Oak Tree developers. And then the second thing is through you Mr. Chairman the long standing running issue of Sunnyside three and a half years ago that they would recognizing that the condition of the road if they made it exacerbated the conditions that they would hot top it. I think that was the word. Basically filling the potholes with gravel. It's been a back and forth between Dan Hunt who resigned who is our liaison ran successfully for state rep and now with the new transition with the new governor and his team but basically back to the bottom line is we just say can you just hot top it or whatever that is fill in the potholes they came out and said the road is in such disrepair it needs a larger solution and then they said well because it needs a larger solution by what they caused they can't justify the cost of it and they want to leave it the way it is. So I guess I did speak with Representative Garberley who spoke with the new people over at DCR and what they said was well the reason we didn't do the war I'm going to say fill in the potholes I can't remember the exact thing it does need a bigger solution but because it's so far that the project's been closed out they don't know that they can justify it so Representative Garberley said he will continue to just come in and ask them to do a quick fix they're saying well that won't totally repair and restore the road but the bottom line is they made those large holes craters and want to be filled in so anything that the manager can do you know Governor has a new team in place and or if there's anything else that we can do for the not looking for a free new road for a private way or anything like that but I'd really because they're getting really frustrated over there they feel like we're all talking double talk but when you and I along with the town manager went in on the microburst this is something we discussed with then Commissioner Lambert who promised so I just wanted to and you and I have emails from one of the last Tony Bartletta they never follow through but if we can just turn it back on again and see if we can and I did ask Representative Garberley and I don't know perhaps if Mr. Byrne could speak to Representative Dan Hunt who was the original who's now a state rep as everyone knows he was the original liaison at DCR and I have the emails from him as does the town manager as well as Tony saying that they would fix this so whoever can get to whoever quick as fastest be appreciated so that's it thank you very much and Mr. Dunn two things one I got a written notice in the mail that says that the town is going to tear up my street and replace my water exactly which means it just brought me again to the town website where I could go and find projects around Arlington and I could click on the water rehab link and I could say yes indeed they're tearing up my street so I will also at the same time it is nice to know that you can go there you can see what the projects that are happening in the summer you can see all of the water rehabs with the other changes that are happening all under the DPW section on the town website the second thing I'll say is Monday is Memorial Day and the parade steps off at 9.30 a.m. and it goes to the monument in Arlington center and then we stop at the various memorials in the Mount Pleasant Cemetery are you going to be out of country are you I'm hoping to be there I'm hoping to be at the memorial at the center to say a few words but the walking I went to the rest of it I'd meet you at the memorial so if anybody could be there to go to the cemetery I think did you talk to Jeff about this I don't I'm 95% sure I'm going to be there that's why you don't want to that's it so really I don't have anything else although I did just want to thank Chief Jefferson I'm especially proud to see John Kelly be named Deputy Chief Mike Kelly to be named Lieutenant and there's a couple of new ones that I also know who have been appointed but how well run it was by the Chief and then of course congratulate our colleague Diane and her cheerleaders for being recognized at the touchdown banquet that's a very wonderful event to be a part of and that's it move to adjourn is there a second all those in favor please signify by saying aye aye all those opposed and we'll be back with June 8th