 All right, I am a little preamble to go through before we get started and I apologize for the delay It's some technical members from one technical issues with one member, but we'll get started here So this is the May 4th, 2020 meeting of the Arlington redevelopment board We are being recorded and this is being conducted by zoom hearing such agenda item was advertised in accordance with the updated open meeting off With Governor Baker's executive order of March 12 2020 all meeting materials and information have been provided to Members of the public on the town website We have been advised by the governor that this is an appropriate way to handle meetings going forward until a state of emergency is Ended For this meeting the ARB is convening via zoom conference as I noted It is being recorded as I noted For the moment people will not be able to see you I'm going to discuss that with other members of the board in just a just a minute As we move through I'll introduce each agenda item and the speaker on each agenda item We only have two this evening one of which is the air be property update Second is the open forum There won't be any public comment necessarily on the air be property update But anyone who wishes to speak to that matter will be given time to do so during the open forum portion of the hearing So what we'll do in accordance with our Policies that have been put in place since we've been doing this is anyone as anyone wishes to speak I'll have you use the raise hand function on the zoom Toolbar when you raise your hand I Don't I or Jenny will call on you virtually Unmute your line and give you the chance to speak Have you introduce yourself give a name and address as you would in any normal public hearing so that we can identify you for Purposes of our own record keeping and then let me know when you're finished so that we don't turn you off Automatically keep your folks on mute just for purposes of keeping sound clean and clear preventing people from talking over one another or Outside chatter and side chatter coming in I want to make sure that all the members of the board and staff are here. So I'm going to run down a list of names That they're in the room So I see we have David Watson Yes here Ken Lau Hi Rachel's I'm Barry Here and Jean Benson Jean can you Just let me know I see your face, but can you just I'm here. Okay, great Thank you, and I think the this evening we have only Jenny Rape from staff Okay, so The way these meetings before we get into the seven o'clock agenda item I want to have a quick discussion about for how we've been proceeding through these meetings Following an incident during another public meeting it was advised we had several options here And decided not to allow speaker video During these meetings Following last week's meeting two members of the board approached me separately individually And suggested that perhaps we allow for Here to be turned on during The time that that person was speaking And I think that that probably makes sense at this point That when someone is to raise their hand during open forum or public comment period for example That the host which would be Jenny or myself turns on their video when we unmute them and allows them to present I think we can give people a pretty short leash if anything inappropriate is done I would hope that people respect the rules of these meetings and treat them as they would if they were there in person But I think that's probably a fair and equitable way for people to get their points across You know this is sort of a process of trial and error. It's a new way of doing business for public bodies. I know many of us have experience with doing this in private industry and business, but Allowing members of the public to speak is certainly different than having a zoom meeting in place of a conference call So I hope that members of the public can be understanding of that That this is not an attempt to shut people out. We've done everything we can to allow people to speak We're just trying to manage this the best way That we can So I think that's the way that we're going to proceed unless any of the other board members have An issue with that All right, I'm gonna take it that no one does So that's the way we'll operate from here on out So moving into the seven o'clock item which is agenda item number one regarding the central school renovation project Updates just 23 Maple Street as well So I'll turn it over to Jenny to walk us through that portion of the agenda Great, thank you Andrew. Can everybody hear me? Okay? Yes. Yes. Thank you So the first part of this update is to just it's been a while since I mentioned the central school renovation project in part because we were on track to we had gone through the bidding process we had a Contractor and we were then in a state of emergency and so during and we were awaiting issuance from the governor about how to how Construction could occur during COVID-19 and the precautions that are necessary for construction sites and contractors to abide by So we put everything actually on hold we have been reviewing that we've been talking with the contractor various councils have been discussing this and I can now Comfortably tell you that we are planning to issue a notice to proceed And since I know that some of the neighbors are actually on this in the meeting I will be sending out a notice to the neighbors as I sent them back in Early March actually notifying them that the project was going to proceed We actually didn't have a firm start date at that point in time at this moment It appears that next Monday will be the notice to proceed date And my best guess at this point is that they will be ramping up all during next week on site with the site You know sort of mobilization which basically entails fencing proper signage following all of the Site protocols both externally and internally because there are still tenants in the building for the most part so my Just as a reminder the first part of the construction is actually happening on the second floor It's a renovation project to what were off the suites or a sort of a school program and that became vacant and we are having health and human services move upstairs So the first thing that needs to happen is the renovation to that space which should take about a month and then the real Construction project will begin in earnest on the ground floor and the first floor thereafter so that that's just Roughly, I wanted to give you the update and also just let you know that we are finally in a position to sign the contract And issue a notice to proceed which we haven't been able to do during you know at this point in time and I plan to do early in March But things obviously changed. I'm just pause there to see if you have any questions about the project Jenny. Yes, can do you hear me? Yeah What is the premium to proceed? With the protocol that we have to put in place to proceed now with epa net with epidemic going on right now That's a really good question and that was part of our reluctance to proceed But we have they've actually issued all of their protocols the health and human services department has reviewed them and provided feedback As part of the first change order, they will be providing us with the cost of how they will be able to abide by those So we don't yet have an exact price tag, but we have an estimate And we anticipate that it'll be about $20,000. So it'll be coming from our contact our contingency budget And actually the permanent town building committee approves all of the change orders that are issued as part of the ongoing You know control over the project The reason why I bring up that question is a couple of my projects are in Boston and They have some projects have Elected to postpone The start of their projects until this I guess you call it extra procedures Are not required anymore. So we so does the savings and Well, not savings when there's not an extra for that Precautions of what we have to do But would you say that it's only a $20,000 ad for these proceedings and that's including I'm assuming that's like some sort of a check-in station where all the workers come in and check the temperatures Daily with a affidavits saying that they're not sick extra war stations and Cleaning procedures. That's all within that 20,000. There's actually many more parts to the protocol Yeah, I realized that but is but that's all covered in the 20 That's what's covered under that first that likely first change order But it doesn't necessarily cover things that might come in the future, of course There would be there may be other things that happen in the future as part of any project All right, I'm just you know, it's wondering if we thought thought enough about, you know, maybe holding off for another six months See if You know The protocol is relaxed a little bit based on what the findings would be that there won't be such a Large amount of money, but 20,000 doesn't seem very much to me In the light of the whole contract as far as having a safety protocol in place But if it if it if it gets up to like a hundred thousand, I think we should start looking at Delaying the project That makes sense. I will say though that our local health department is Very interested in those protocols and even I think if something changes with the state They may continue to have those protocols in place Regardless to make sure that there's worker safety and particularly if there's another If things change and the pandemic continues where it comes back with a resurgence So they're very aware of the need to keep those safety measures in place But I think it's a good point to consider the budget and of course Look at how much it actually would be continuing We definitely had been talking about postponing or stopping the project completely In either one of those scenarios it would have required us to completely redo the project and likely hire a new designer So we would have had to go back to the beginning Okay It's just a question. I'm not it's not yeah hard and fast. You know, let's do this, you know, I will bring it back to the OPM and Bring that concern to him What are the cost implications of starting over? If we would have to reissue well, you mean like an out-of-future date, yeah, yeah We would have to reissue And our paper designer services and basically start the whole project over again We'd have to release the money that we've bonded with just seven point eight million dollars for the project and We and get new funding in place to rehire a designer For the project that that's that was the likely scenario what would happen if we had to start over I don't know what the total cost would be necessarily But it cost us four hundred thousand dollars to hire the designer originally and two hundred thousand dollars for the OPM the initial services All right, so we'll keep moving forward there until anything changes And I'm glad to answer any other questions if there are others from people who are participating Okay, so on 23 Maple Street, this is the this is actually the property next door And as you know, we've had a tenant in the property since about the early early 2000 Time period they have a lease that's ending at the end of in June at the end of June It's a property. That's about fifty two hundred square feet of rentable space We've been pulling in about fifty two thousand eight hundred dollars in Annually in rent and the capital contribution. So it's actually our biggest paying highest paying tenant in the portfolio Which is still only about eleven dollars square foot but is It's still pretty remarkable for the for the function of the urban renewal fund It's technically that's an R7 both the central school building and that building are zoned R7 But there's a lot of different types of uses that could technically go there Including residential different types of office spaces and uses there's Technically there's ten dedicated parking spaces for that Tenant, but the parcel itself is actually the entire Stretch of the driveway all the way That's adjacent to the town garden in the back of the property if you're familiar with it. That's quite a large parcel in reality, but The rest of that parking is dedicated to either central school or even some of the neighbors who happen to have property on the street on that Driveway rather The The next step basically is that I need to issue an RFP. I was hoping to do that back in March But again, of course everything's been postponed And so now we want to come back to this and we need to put it out for an RFP As part of that we would need one or two of you to participate in the past It's been just one person, but of course more than one of you would like to participate. That'd be great with myself and Adam in reviewing the proposals that we receive potentially interviewing the Proponents and then of course coming back to the board with a recommendation to sign a lease My best guess of the timeline would be that it'll be into July by the time we get this whole process Completed and I think that that's an ample amount of time But I also think that it's enough time to have the current tenant vacate and allow us to clean up the property So that it's ready for the next tenant and use So I guess I'll answer any questions, but also ask if any board member or members are interested in participating I have a few questions. What is this? What's the state of the current tenant given the pandemic and we presume that they're going to be moving out at the end of their lease They're planning to move out at the end of the lease They have not communicated otherwise to you given no no there's their lease is up and they're they're planning to move out And they will likely be You know will we after they move out? I'll be able to fully judge the condition of the property and return any Any deposit they have an original security deposit on the property from two decades ago And we'll take a look at and any effect. Do we have any any sense of what kind of condition? The building is in beyond normal wear and tear Not not nothing to communicate that would be new at this time. No Our last time at the property gets looked to be inside of the property It looks to be in relic the same condition that it's been in which is the typical wear and tear but upkeep that's required to run The type of use that they run at the property I've allowed that the state it's it's monitored by the state technically and I Would guess that what by the time I can send somebody back into the building to assess it won't be for a number of weeks until we can safely Perform This leases up at the end of June, correct? Yes All right, I'll turn it over to David. Let's go down the list here. Do you have any questions? Kin What are we thinking of? using that building for Well, what do you think there might be what people would be interested in using it for It will be off this uses proposed For the property, but I don't know I think we would Probably say we would be open to enough there are a number of different uses that are possible in the R7 I don't think we would necessarily say retail But at the same time if we had a particularly interesting proposal by say an artist Or somebody who wanted to open up a studio and then also sell their work That would be maybe interesting and might fit with the neighborhood But I think it comes down to what will fit within the neighborhood and what would be what would make for you know a good a good Tenant for the town to be able to manage Okay And I think that as part of the RFP we would ask for a management plan And also be very clear about expected upkeep and maintenance of the property Um, we're looking for any sort of minimum rent in the RFP. I Think I'd probably set that minimum rent to have $11 square foot since that's where we currently are But we've had other tenants in the next the neighboring building to pay less per square foot But in order to keep the portfolio healthy, I think that would be the best outcome For the town Gene or Rachel, did you have any questions? I do not No All right, who would like to serve on the the RFP committee? Don't everybody speak up at once I'm happy to happy to do it a volunteer My time is a little bit limited these days, but I think I can handle this Okay I just wanted to make sure the board was comfortable with that and would allow me to proceed and then I've got a volunteer. Yeah, and as you know, just to remind I know there are a lot of folks in the room Who are interested in this property as things move forward? Your comment and in fact Thinking this through Jenny would it be wise to have one person from One person from the the neighbors the butters join us in the RFP committee. I think it would be great You know, we've developed a good relationship with the neighbors at this point. They're very interested in Their neighborhood and what goes on in it and have a lot to share about that and I think that could better inform Yeah, that would be good as far as determining. What's the best fit? I know there is a loose association of neighbors there. We've met with them in the past and they've been Yeah, very good to work with so to those of you on the line right now I want to ask you to make a decision. But if you want to Communicate that through Jenny will keep you in the loop and add you to that list As this is being formulated and decided upon I'd like to have your involvement here To keep to keep that neighborhood fit correct You know, this week not something we can do in every Situation but given the fact this is a town-owned property and this board is its landlord I'm more than comfortable doing it here and saying that's the case. So Please let Jenny know who you'd like to to nominate there Feel free to email me and also whenever the RFP if you Are on the line and you're not planning to participate if you want to review the RFP or You know follow any part of the process. I'm also glad to share that information that will of course it would be once it's completed it will be posted and shared as in our typical request for the proposals process Through our procurement process, but I'm glad to keep people engaged. Good. Good All right, that's great. So moving on to section two Andrew Do we need to take a vote on you serving on that committee? Yeah To both put put out the RFP and then also have a participant on the review committee. I would appreciate that That's well Let's vote to put To appoint me to the committee first. So go ahead and do that So moved Second second So David I Can I gene? Yes, Rachel. Hi. I'm gonna. Yes, obviously should we hold off on Putting out the RFP until one is drafted. Do we want to have some say in that? Drafting or do we want to just authorize? The departments go ahead and do that now I'm fine with it Okay, I mean I'm just as long as the RFP Is is broad enough that it would welcome a Variety of proposals. I don't know that we necessarily need to review it though Okay, I'm comfortable with that. So I think we would all right, so I'll take a motion to authorize the Department to put out the RFP for 23 Maple Street So motion All right, David Yes, Kim I Rachel hi gene. Yes. Okay. I vote. Yes. So good. All right Great, we'll talk about that in the future And then we'll look forward to hearing from the neighbors as to who is going to assist us on that committee look forward to that All right, now we'll move into open forum and we had a request from Don Seltzer to have Something shared so Jenny if you could bring that up on the screen Don I'm going to call on you first. I'm going to lower your hand unmute you and I'm going to start your Video as soon as I can find your name again here. Hi, Don Seltzer Irving Street. Thanks Don. Go ahead Okay Looking for Jenny do you have the Okay, okay, I'm going to be brief with this and get right to the heart of the matter It has to do with the visualization of the hotel Lexington that was provided This is the scene from Mass Ave Coming from the West supposedly I had taken a closer look at this photo and found a number of Regularities I've highlighted the location of several of them The first thing to notice is that the Massachusetts Avenue curb down in that area Has a sudden discontinuity suddenly jumping maybe 10 feet to the right the next thing that came to my attention looking at it is that the Telephone pole in that vicinity has a strange little bend to it and Then I began wondering about that low-rise building in that same area with the Very dark awning over it and I'm going to get back to that one later. Can I have the next slide please Jenny? Thank you. This is the current view of Massachusetts Avenue there and I'm going to use the telephone poles as landmarks sort of I see Don just take that picture or is that that that's from Google Maps and it looks to me like it's dated 2017 That's right With how it looks in 2020 I Don't think anything has changed appreciably certainly the utility poles Are where they're shown here and later on I'll be showing an Arlington GIS Map of the era from overhead, which also shows the location of these telephone poles, which I'm using as landmarks So if we can go on to the next one We're back to the visualization provided We have pole a which is in front of what used to be in the colas Pizzeria pole B is on the corner of Clark Street This marks the beginning of the lot under development pole C is just about exactly 50 feet away from that and Pole D down at the far end That's another hundred and ten feet down mass amp and that marks the far end of the development lot If you look at this it's pretty clear that the hotel and That low-rise building I referred to earlier all fall between pole B and C That's a distance of 50 feet that strange building. I finally figured out. That's not an awning at all. That is the roof of the porch of The build of the gable building right behind it 12 or 5 mass amp what the Small white low-rise building is I'm not sure it seems to be a mashup of the DAV building and The leader bank building much further down the street How they ended up combined together under the front porch roof of the 12 or 5 mass amp. I do not know The other thing to notice is that the building is supposed to be higher than the utility poles. That's Got a parent in this view I guess we can go on to the last slide This is the overhead view using the town GIS viewer the poles are clearly marked out From pole the yellow shows What the frontage of the hotel is as in that visualization the red line shows the actual Frontage of the hotel as shown on the plans I'll just have a couple questions for you and certainly keep this going And I'll defer to Ken and Rachel here who are the architects certainly I have some experience with plans myself Have you cross-checked these? Photographs photo shops illustrative drawings with the plans themselves And it looks like you have from this last view here Are you asking me Andrew asking you that? Oh Well, that's why I went to the overhead view to to double-check it. Yeah, I think you know again This is more of a question for for Rachel and kin but When when one is applying for a building permit typically the building department will rely on the plans and not illustrative photos I see Rachel nodding her head, but that's that's that's correct a lot of We photoshop is really In most cases a pretty imperfect Science at best and Often subject to a lot of a lot of liberties By the by the person putting it yeah together. So don't I appreciate sort of understand where you're going with this I think Neck our next meeting which is May 18th the developer is slated to actually participate And be there and I would suggest you bring this up with them at the time Well, one reason why I wanted to bring it up tonight was that first it was a very light schedule and This would give time for you to maybe inquire for developer about that visualization He provided and he would be able to correct it in time for the next Hearing on May 18th, which will obviously be a busy schedule Understanding that these are illustrative Yeah, my concern is with the plans and how the building will actually be built. Yes Um, I was prompted also by the fact that when that visualization was showed to the board back in January Several members of the board commented at the time and say oh gee that looks really good. I didn't expect it to Fit in with the neighborhood so well So I just want to work to you that for whatever reason that visualization is not terribly accurate And you shouldn't rely on it in making your judgments. We rely on the plans. Yes. Okay reelevations. Yeah Not just uh Poorly drawn out photoshopped, but uh, certainly thank you. Okay anything else Don No, and thank you very much for present presenting Presentation on the screen for me. I appreciate that mute was an accident. Not intentional. Thank you. All right. Thank you Don Thank you All right, so uh, michael ruderman i'm going to Bring you up Go ahead michael Go ahead michael. Sorry. Thank you, mr. Chairman. I I appreciate your um Revealing my video and and audio. I sent to the board a communication on friday the end of last week I appreciate Misrates confirmation of that My communication was asking you Why the board has adopted the policy that it has? Of concealing the images of participants in these meetings until the chair or someone else Selects and decides to reveal them I Present to you my opinion That this is a prejudicial treatment of members of the public Who if they were attending this meeting in live space? As we have been for so many years previously Would be seen By the board and would see the board and see the other participants at the meeting and I contend that muting and disguising or cloaking The images of participants Is prejudicial to whatever it is that they may say or contribute to the meeting thereafter My own opinion is that this is a very bad look for the board It would seem to someone That you are attempting to limit the contact that the public has with the board Limited not only in this age of pandemic, but limited as to what we have come to expect People would be able to do and say and present Where we meeting in real space in real time now since this line about cloaking or covering the identity Of the video of participants is in the agenda. It appears to me a board policy The question that I emailed to you on Friday and asked for your response For which I have yet received none Is why this policy has been adopted? Why it is preferable To allowing full participation from members of the public What is the risk if any of doing so And at what time or place or meeting did the board decide to take up this policy? That's the discretion of the chair and we'll continue to review the policy as these meetings go forward I disagree that anyone has been prejudiced anyone who wishes to speak may do so May present material to the board ahead of time as mr. Seltzer just has and joining the meeting I appreciate your your comments, but I respectfully disagree I agree with you totally Andrew, I think this is a living process that we're going through this is not something we've done before And we're we're learning and I think we're trying to do our best to be fair to everybody, but also React to certain things that have happened I think at the com com Zoom meeting and I think you know what that was never our intent to censor anybody Uh, our intent was I would say No one has been censored anyone who wishes to speak is given the opportunity to do so That is not my point, sir My point is that by not revealing or allowing me to be seen and to see the other participants in this meeting You are placing my comments and whatever it is that I have to present now or in the future The video is on your voice is on we can see you and you can see us You are putting my comments at a lesser priority a lesser believability a lesser credibility Of what anyone else might present and I am saying this both for myself right now and for two weeks hence When you bring up a matter that I will participate materially in of the property at 882 892 mass af For which I am a board member of one of the businesses that has a lease at that property I look forward to your comments and I will have you on camera and unmute your line at the time that it's appropriate. Thank you Are you finished? I am not satisfied with your answer. That is all from me. That's your prerogative Michael Quinn Hi, good evening. Let me uh, I'll start the video. Hang on. Yep Hi, good evening. My name is Michael Quinn on the uh board chair for the uh council on aging And the reason I'd come to this meeting was I saw on the agenda was that the central school renovation project Was on the list for tonight. Um, I very much appreciate getting the update on where things stand with that I understand it's probably too soon to get a clear sense of Uh, what we expect the overall delay to be but certainly ken law you gave me a little scare there with the six months I'm just you know, the things will develop as they go. Um, I'm just going to hope That while you guys prepare for all of the possibilities that isn't where things wind up And just generally if um, if there are more updates going forward or if there's anything That uh, the board of the council on aging can do To help smooth out this process as you know, all of the council's programs are spread out We would certainly be be willing and and eager to do that. That's all I got Okay, great. Thank you appreciate it. Are there any other members of the uh public That wish to speak at this time Just reduce the raise hand function All right. Thank you. Thanks to everyone who participated dawn. Thanks for providing that document To to jenny and having that on the screen Um, you know, this is this is an ongoing process. It's not easy Uh, personally, I find the way to Uh, the way that we're running meetings to be the most effective and efficient way of doing this and allowing us to conduct business Uh, in a way that works for us at residents in the town I understand that there are some people that disagree with that. Unfortunately, it looks that mr. Ruderman Left the meeting. Uh, so he got his his time in the sun but This is this is an ongoing narrative iterative process Uh, that we will continue to look at As as we move through You know, the the idea is to continue allow members of the public the chance to participate And have their voices heard These meetings are not the only way that that can be done Belts are frequently provides us with documentation. I know it's always thoroughly reviewed And included in agenda items. I use him only as one example of many Uh, certainly we are open for business and therefore we are open to the public to to listen to them and Make the decisions As they come up Gene go ahead. No need to for for you to raise your hand. Okay. I just a couple of observations One is I'm glad that we're able to see the actual person who's speaking Um, I think that helps I don't think there's a particular benefit In seeing the little video of everyone else who's not speaking other than The board and staff at that moment and I you know on the size of the computer screen I have I can't see all of the thumbnails at the same time Anyhow if we have more than about Eight sixteen, you know, I keep moving the slider seeing the maximum number I can get and Realistically when I'm at the board meeting, I'm looking at whoever's speaking I'm not scanning the rest of the audience to see The reaction of anyone else in the audience and people who are in the audience Are looking at us. They're not turning around necessarily and looking at everyone else's head so I think allowing The person who's speaking to use the to See a see the person's face Most closely approximates what happens during the meeting You know That's interrupt you and I apologize for that But I agree with you and I think it actually puts more focus on the person who's speaking And the items that they're bringing up rather standing up in in the middle of a room Where they may not even be heard as we've experienced in the past and as and the more that The more little thumbnails with videos are more likely Somebody's going to try to zoom bomb and you might not see it right away So I think there are a lot of advantages to being able to see the one person who's speaking But not others. I want to also turn to Putting up on the screen materials that we've gotten Um in response to what's happening I think it's great when we can see that when we've gotten the materials in advance And have had the time to look at them and there are times When we've gotten the materials in advance and I've gone out to the sites to sort of ground truth it to see if I sort of agree with What we've been given in advance as far as representations Whether it's from applicants or whether it's from public I wouldn't think it's particularly helpful at least for me If the first time we're seeing something Is on the screen at the meeting when I have it at time to look at it in detail And think about it and potentially go out to the site to look at it, so I'd like to sort of Have some consideration of making that distinction and making that known to the public going forward Okay Yeah, we can we can continue to operate that way. That's a good idea. Jean So just typically I'm saying that the any comments or anything that's submitted to me is Can be submitted. It actually says on the agenda by 12 o'clock the day of the meeting Which generally everybody is divided by at this point in time Which is it's actually pretty generous given that I don't normally I try to post everything by Thursday before the meeting But I'm continuing to post content through noon. I can't really do it closer to the meeting obviously, but Is that do you think that's too close to the meeting or? Well for for my for my purpose as it is because if I want to have the opportunity To look at it think about it go out to the site If it's the same day at the meeting, it's not always possible For me to be able to do that So would you like to set a different timeline for when Comments will be accepted by Well, I mean, I think we can accept comments up until and including the meeting But I just think in terms of having people share it on the screen It's hard to do that and you know again if somebody shares it at the meeting in any way I can't really credit it without having some time to think about it and look at it And I think that's the same reason we ask the applicants To provide the information far enough in advance of the meetings So we have the opportunity to spend some time with it and decide What to do about it. So I don't know I'm interested in what other members of the board think about this I would agree with Jean. I think that any any type of visual really needs to be Looked at a little bit more more closely and it and it is tough to to do that When you see it for the first time in a in a meeting So I would say that the point the point of open forum is for us for for members of the public to have an opportunity to bring things To our attention that are outside of the usual Meeting schedule, you know, for example this evening Don Seltzer brought portions of the hotel or items relating to the hotel and did provide those to us ahead of time But wished for an opportunity to speak ahead of a future agenda item You know to the extent that that people do wish to Have something presented during open forum. It's not really the purpose of the open forum. I think it's fair to allow it Uh And and if people do wish to have something shown on screen ahead of time um, you know, I do think it would be Wise of us to ask for them to submit that even by friday, uh to give us the weekend to go out and take a look um, but Even you know with with open forum. I think these are suggestions to for us to keep in mind Uh, and and specifically not things to be acted on at a meeting Yeah, I think that's a correct important distinction. I was thinking more of items that were related to potential Permits we would be issuing or permit applications and it might be a little different for the open forum so that I that I do agree with um And I think that it would be fair for people to ask people to submit things ahead of time for items Uh, like that that may be on the agenda a to give the board the opportunity to review it and question the applicant But b to in some of these public hearings that I expect to be Larger than the two or three that we've had so far Uh, it creates for a more organized public comment period where I know in advance that there are a handful of people who will Want to be called on to speak and to be sure that I can Uh get their materials on the screen. Uh, Jenny can get their materials on the screen And I can give them the opportunity to speak Early in the uh the process so I think um You know that situation if we set a deadline of friday at noon or um Jenny would it have to be earlier than that since Technically the the town office is closed at noon although. I know that things are sort of fluid these days So when people are actually working I think right now friday at noon is fine I'm more concerned about people who um, you know, we post our agenda Basically four p.m. Usually five to four p.m. On thursday If you are not really up to speed with information happening with the redevelopment board And then you you feel like you missed the boat for submitting something in writing That's kind of why I like having it at least through monday, which is pretty generous And then also expects that one of my staff have to be available to upload the documents Right away, but I but I feel like that's why I like to have it through the day of the meeting because I'm often getting emails over the weekend um, you know sometimes asking questions about things not necessarily to post things but people are um Just receiving the agenda so they might not even be aware of it. Um Until saturday sometimes So I I I I guess I I understand what your point is though and that you want a reasonable amount of time to digest information um If it feels like that's an unusual circumstance though where most of the material is a letter or You know verbal comments that are then often spoken at the meeting sometimes in fact um in duplicate So rarely do you have something submitted that's visual that would require some sort of in field Sort of look You know for you. Yeah beyond beyond the plans that are given to us and we've we've uh, I think we've gotten people to submit us plans for the most part on time So that they're published to everyone Uh, I'm not just handed to us at a meeting. It's uh, difficult when that happens Well, you know, I I don't want to prevent anyone from coming to the meeting and saying something we haven't heard before or You know that they haven't submitted writing before because they have a certain absolute right to be able to come at the meeting and and Say what they want about the particular project But I think it's different when they're presenting a visualization Where we don't really have the opportunity As I said before to take a look at it to consider it to ground truth it Things like that. I've looked, you know when we've had time before And it's often because the hearings have gotten continued. I've gone out After the hearing has been continued before the next one and taken a look at the site and come away With a different impression than I got from just looking at the visualizations that had been presented to us both the ones that Developers have presented but occasionally ones that we've gotten from the public also So we lose that ability If people are showing the visualizations for the very first time When we're going into the meeting or at the meeting Well, the alternative would be well, there's one one other way to do it Is if you'd have if we say that you would like to share visualization We would like to receive it by friday and noon And that all other comments can be received up until you know monday at noon to be posted I mean comments can be received in general but these are the posts that what we're talking about. This is limited to postings by the way Um, I think I think that's a good dissolution probably the best way to separate them Um, but also I would say that people can share things visually at a meeting If they want it to and you can take it under advisement Um to later ground truth that if you feel that that's necessary in order to Foster better dialogue or continue the conversation to the next hearing which option happens But I think I I can I can make that change All right, okay. We should do that Is that Are we all cementable to that? Yes. Is that clear? If you have a visual document you want to share with the board we need to receive it by friday at noon All other comments related to material on the agenda for posting must be received by monday at noon Does that seem reasonable? All right, that works to you jenny works for me Yeah, I think that's fine, uh as long as uh Uh, we get additional notice that something has been added since the agenda was issued Well, usually what's happening is most people are emailing me and all of you Um, that does generally speaking what happens is right after I receive that email I may not always respond to the person might be a little gap in time depending But I immediately forward that to my assistant who posts the material pretty much within an hour I noticed it's a very quick turnaround Um, so that that's generally what's happening But if I happen to notice that you're not on the email, I will certainly bring that to your attention Good. Okay. All right. Thank you. Thanks jenny. Rachel for bringing that up Um, all right. I still see some folks in the room. Is there anyone else who wishes to speak before uh, hear motion toward your Raise your hand. All right as always feel free to email us Uh All right, I think that's I'll just say I apologize for everything a few minutes late for some reason Zoom didn't let me in until I actually created a zoom account And that's how I got in so i'm not sure why that happened Oh Good. All right. Thanks everyone. Um, I'll take a motion to adjourn Motion to adjourn Motion by kin Second second by david david Yes, you want to keep us here all night or are you done? What We didn't hear you No kin I Jean yes, rachel. I I vote yes. We are adjourned. Thanks everyone. Thank you