 Welcome everyone to meet the new Microsoft Office 2016 for Windows. Thanks so much for joining us today. Before we get started I want to make sure everyone is comfortable using ReadyTalk, the webinar platform we are using today. You can chat into us using the box on the lower left side of your screen at any time throughout the webinar. Let us know if you have any issues with the audio, if you have any issues viewing the slides, or if you have questions for our presenters and we will be grabbing them and flagging them throughout the webinar. We will keep all lines muted today so that we get a clear recording that you can refer to later. You will get that recording along with the slides presented today, the full recording, and any links that we discuss within a day or so in a follow-up email from me. If you lose your Internet connection go ahead and click on that confirmation or reminder email that you received. If you were registered more than an hour ago that reminder email that you got had the slide deck attached on the right side. There is a link there that you can click if you want to follow along with us. Just keep in mind that a lot of today's webinar will be done using a live shared demo on Microsoft Office directly. So it won't be captured in those slides, but you are welcome to follow along with what is there if you would like. You can redial the phone number at any time that is in that chat window that Allie messaged out if you have any issues with the audio playing through your computer speakers. And if you are hearing an echo or the slides don't keep up with the audio stream, we recommend dialing into that toll-free 800 number as well. That is the best way to make sure that your audio is loud and clear. We will be recording today's session like I mentioned and you will be able to find it on TechSoup's website right up here at TechSoup.org slash community slash events dash webinars. That is also where you will be able to see a list of our upcoming events posted. You can also check out our YouTube channel for a full playlist of all of our webinars and other video content. And as I mentioned you will get a follow-up email from me within a day. If you would like to tweet today's event you can use hashtag TechSoup or TechUp or just tweet us at TechSoup and we will be chatting along with you. My name is Becky Wiegand and I am the webinar program manager at TechSoup Global and I am happy to be your host for today's webinar. Thank you so much for joining us. Also joining us on the line today is our expert and primary presenter Doug Thomas who is a senior content developer for Office.com and has recently led the Office 15-minute webinars a weekly series with demos and Q&A with Office help and how-to writers. He has created and appeared in over 250 videos at Microsoft including Office casual and award-winning personality-driven how-to series. And he has also been a guest on some of our past webinars here at TechSoup sharing his expertise on different Office applications like OneNote and other we've linked that he's done with us in the past so we're happy to have him joining us. You'll also see on the back end Ben Shasby and Ali Bazikian here at TechSoup. We'll be on hand to capture your questions and respond to them in this chat throughout the webinar. A look at today's agenda I'll do a quick introduction of TechSoup for those of you who may not be familiar with our work. And then I'll take a few minutes to talk about the different donated Office 2016 options available to you both in the form of suites that you can get through the Microsoft software donation program through TechSoup and also the options available through Office 365 donations. Then the bulk of our time today will be spent with Doug talking about some of the features and showing us a live tour with a demoing on-screen live in Office 2016 within the different applications available to show us what it really looks like and how it operates. So you can decide whether it's something you want to upgrade to now or maybe hold off, or if there's something that really would benefit your organization sooner than later that you want to get out of it. We'll share some additional training resources as well as links to where you can find those donations and we'll have time for Q&A. So TechSoup is located in our San Francisco headquarters and Doug is joining us from up in Washington. Go ahead and chat into the window. Let us know where you're joining from today. And while you do that, I'll get started with talking a little bit about TechSoup. So we are a 501c3 nonprofit just like many of you. We know you're joining us from nonprofits and libraries and foundations and we're glad to have you on from all over the country from the looks of the chat messages coming in. We are working to empower organizations around the world to help them get the latest tools and resources to help them meet their missions. And we partner with 62 partner NGOs around the world serving organizations in more than 120 countries. You can see on this map where we are located and where we have different programs. And just a quick bit about our impact. We have to date helps organizations get more than $5 billion in technology products and grants to NGOs around the world. And prior to having joined TechSoup I was lucky to be on the receiving end of many of those donations at 3 small nonprofits in Washington, D.C. and Oakland, California before coming here. You can learn more about our donation programs on our newly revamped website at TechSoup.org. So for those of you familiar with us, it may look a little shinier today. So definitely go check it out. Should do all the same things it's done before but just look a little prettier. And before we move on to Doug's section I'm going to take just a few minutes to talk about the new office, what's included with it, and what the donation options are available. So through the Microsoft donation program with TechSoup which is by far our most generous donor partner in our catalog of I think more than 100 donor partners that we work with, Microsoft donates two nonprofits in public libraries and religious faith-based organizations Office Standard, Office Professional Plus, Office for Mac, Individual Office Applications, and they also donate Office 365. Now this is actually done directly through Microsoft with Office 365 and I'll show a couple of screenshots of where you can find that later. And all of these are linked. We know you can't click on them on screen while you're watching the webinar but these are included in that slide deck that was attached to the reminder. You'll also get it by email from me with the follow-up email within a day. So don't worry about trying to jot down any links or anything like that. But Office Standard is the traditional suite of seven applications and Office Professional Plus gives you a suite of 10 and it gives you, again this is for Office 2016, Office for Mac is the upgrade from the 2011 version. So most of you if you're running a Mac 2011 was the latest version up until now so it's been a long period of time between versions for that one. So now you can get the latest version and that also works with your iPads and iPods and various i-devices. So check that out if you're using Macs either in your office or at home. The Individual Office Applications, that's if you need just to have a couple of licenses of Access or Visio for example that there are a bunch of individual applications that you could access. And then Office 365 I mentioned is done directly through Microsoft's Office 365 donation site where you start a free trial and then we verify that you're actually eligible to receive it. And then once we confirm that then you move into a full-fledged account and there are some options available that I'll talk about in just a moment. All of the Office Suites that are available through the TechSoup program with Microsoft include software assurance benefits. So that's something to take note of if you've used TechSoup to receive your Microsoft donations in the past and say you are running Office 2013 or Office 2010 and you received those donations through the Volume Licensing Service Center from the TechSoup donation program in the past and it's been within two years that you've received those. You can actually upgrade for no cost totally for free to the Office 2016 directly in the VLSC, the Volume Licensing Service Center. And once you request it even if you haven't done that before, if you request it this time through TechSoup you get that same software assurance for two years. So if Microsoft comes out with a new version between now or whenever you request it and two years from then you can upgrade for no cost. And you can also do things like downgrade for no cost if you find that you've got a compatibility issue and you need to have an older version installed because it doesn't work with some legacy software or a program that you are running on a different machine. You can also roll back. Software assurance includes a lot of different benefits I've highlighted just these couple on this slide. So the upgrades, downgrades, you can also access e-learning courses for any of the applications that you've received through the donation program. So if you want to have trainings and many hours of trainings that you can access directly in the VLSC on the various Office applications, those are available for free in there. You can also access their home use program that allows you to extend your individual license of Office to your home computer. Lots of different benefits come with it, the multi-language packs that you can access. So if you have an audience or have staff members who need to access in Spanish or Vietnamese or Chinese, you can access those multi-language packs for no additional cost. And that's all part of the software assurance that's included with the donated Microsoft Office through TechSoup's program with Microsoft. So keep that in mind. It comes with a lot of extra freebies. So just looking at TechSoup's website, again, we'll share some links to where all of these things are in the resource section later, but you can see the different products that are included in Office 2016. So you've got either Office Standard, Office Professional Plus, those are the two sweet versions available. And then there's also Office for Mac which is a suite itself. And then here are the individual products that you can request as separate individual licenses. And this blog post that I'm pointing to here is on our blog and details out what's included, how to get them, what the latest versions are, where to get them. And like I said, we'll link to that later on in the program. Just a quick look at the licenses. If you have any questions about these, feel free to ask in the chat because we can be answering those questions while Doug is doing his demo as well. But you can see Office Standard has the suite of seven Office products. It doesn't include a couple of products that the Professional Plus includes as 10 suites. So if you need, for example, access database as an application, you would want to go for that Professional Plus license. And these admins these, that $29 or $40 or $29 for the Office for Macs, that is per license, you can request up to 50 licenses of Office suites, of any of these in a two-year period. So if you're not sure, you can always, if you have an account already, you can always log into your account history and see what you've requested in donations in the past to know when that resets, when that two-year period resets to get an idea of how many licenses are available to you to request now. If you need more than 50 licenses, then going with some of the Office 365 options may be the best option for you to help get you access to donated and or discounted Office suites beyond the 50. So those are just the three different tools that I have listed there. And then this quick screenshot of the desktop individual applications. And you'll see here when you go to our site, there's this drop-down that allows you to select the Microsoft desktop application software, and then a drop-down that lets you select Office individual apps or suites. So that's where you would get to those two different sections. And this just lists out a few. This page actually would go on and on with about 10 other products listed below, but this is just to give you an idea of the individual application admin fees. So if you just need access to Outlook, you're looking at a $6 admin fee per license or a link for Mac for example. So that's all available on our website. You can also get to the Office 365 for nonprofit donation. This link to Get It Now takes you to a Microsoft page where you can look at the different options available and the pricing available. There are a couple of totally free donated options that Microsoft makes available. And then there are a couple of options that have monthly subscription fees based on what you need. And I'll show those in just a moment. But you'll see through TechSoup the admin fee is $0. We don't actually have a role in that other than validating that you're in fact eligible. So if you're already using TechSoup and you're already qualified and eligible for Microsoft donations through TechSoup, then that's a really quick process where we just confirm, yep, this nonprofit or this library or this organization, yep, they're eligible already. And then you move right into having a full-fledged Office 365 donation. If you are new to TechSoup and need to go through the trial process, your application then comes through us and we help validate that you are in fact eligible or not eligible. And then your upgrade happens kind of automatically to having a full-fledged account. So when you click on that Get It Now button it takes you to this Microsoft page which again we'll have links to later on in the program and in the follow-up email. It talks about your free-for-non-profits Office 365 and what a qualified nonprofit means. And then it takes you down the page. You can look at the different options available. The free options are the Office 365 Nonprofit Business Essentials and the Office 365 Nonprofit E1. You can see I've highlighted it here on the screen. And this is a screenshot. If you were live on the site you would actually see that this little circle changes based on which of these boxes I select. So you can see a little comparison of what's included in the different options through that. The majority of our organizations we know are selecting the Nonprofit E1 which is fully donated. What it doesn't include though is the desktop installed Office application. So that's where a lot of organizations can get that donation through the TechSoup program and then they get Office 365 for all of these other pieces like the Intranet and Yammer and Office Web Apps and the file sharing and a lot of these other pieces that are available within Office 365. You can click further on to look at the actual pricing and do a side-by-side comparison of these four options available. So you'll see that there are two that are full donations. Again, the Office 365 Nonprofit Business Essentials and the Office 365 Nonprofit E1. And there's an unlimited number of seats available. So again, if you have more than 50 licenses that are needed, this is a great option for you to access Office 365. And then you can pay, if you need access to more installed Office versions in addition to the cloud-based versions, you can pay either $2 per user per month or $4.50 per user per month to get installed Office available. So you'll see that this is one of the areas that's clicked. So for full installed Office applications, it's essentially like if you receive it through the TechSoup donation program, it's like buying it even though it's a donation where you own that license and perpetuity. If you do it through the Office 365 option, it's essentially renting it on a monthly basis or subscription per user. And you can add users, you can change users. So if you have staff that come and leave or volunteers that come in and out, you can always change out who those users are. And so you'll see the differences on this list. And this list does go down further, but again, with a screenshot I just captured the top of it. But you'll be able to look at the details of what's available and compare those different options and pricing. If you're looking at Office 365 as the primary place that you want to have your focus for your office, not just suites, but for your file storage, your email hosting, your communications system like Link or Skype for Business, there's a huge amount of functionality that comes with Office 365 that can help you get rid of your servers on site and move you more to the cloud. So if you're looking at doing that, these are really great options available to you through the donation program with Microsoft. So with that, that's a bit of detail about the different donations available and how to get Office 2016 whether it's through the Microsoft software donation through TechSoup or whether it's as an Office 365 option. Now I want to spend the majority of our time with our expert presenter Doug Thomas from Microsoft and have him talk about what are those new features and show us what it looks like. Take us through Word and Outlook and show us what's happened in there, what are the new things, what are the cool features that can help make life a little bit quicker, more efficient, more fun, what can make it work better for all of us and make it worthwhile to determine if we want to upgrade now or not. So thanks so much Doug. We're really glad to have you on the program. Doug Thomas Well after that introduction I have to be fun and entertaining and everything. Oh my gosh, we better get going on this. Welcome everyone. It's nice to hear everyone. I've did webinars for two and a half years and I think this is my first one in about nine months. So we'll see how rusty I am at it. And we'll just kind of give a quick tour on that. So let me get the share button going here and make sure that you can start seeing. We should probably be showing you Outlook and I'll wait for a moment for that to render for everyone. Basically Office 365 is the tool which for consumers is a subscription basis. I mean again through nonprofits and all that, it kind of deals with a little bit different but it's really built for subscription service that you'll be seeing updates every month. Now we just had a big news splash with Office 16 that came out last month and it didn't have a huge amount of changes but we'll go through some of those things and kind of talk to you about the stories that really these things are built for. But you will see small to large increments roll out during the time if you're an Office 365 subscriber through the programs that Becky just outlined or you happen to be a home subscriber. You'll see things just roll in from time to time. Becky I'm just going to check here and make sure everyone is seeing an Outlook screen on mine. Yep, looks great on my end. We're not hearing anybody in the back telling us they can't. So I think we're good to move forward. Fabulous. We will move forward then. So I want to show you kind of just a small little change that we made. It's one that I really like but it really talks to a different story about how Office and how we are working has changed. So here I am. I'm going to attach a document to this email and I go up here as normally to the attached file. But when I click on it now, my most recent items that I've been working on are listed there for me. I don't have to go hunt for them. So if I just closed something that I wanted to send, it would appear here. So that's a few moments saved right there. I don't have to go hunt and pack. The other thing is if you notice several of these icons have a cloud on them. That's because they are stored in cloud service like OneDrive or OneDrive for Business or SharePoint site. And that's what we're doing a lot more now. Instead of having everything on our One device, we have them in the cloud so we can get to them from many different devices. Not just to share with other folks but even just to share for myself. So I can store something in OneDrive if I go home and just have an iPad with me. I can get to my documents there because I didn't store it on my PC that's at the office. So I couldn't click on this and I can attach this document via the web. And then I have kind of full permissions here. Everything is private in OneDrive or OneDrive for Business. You control the permissions of who can view a document or view and edit a document. And you can change those at any time. So what happens is you would send this off and then bring the cake out of the oven here. Someone would get an email, someone like this that has your messaging here. And then you would just be able to click on it. And you will click on it and it will open in Office Online. That's the free version, the Word, Excel, PowerPoint, and OneNote that anyone can use for free. And that's the great thing is I can send a document to all of you. And I don't have to think, well, do you have Office? Do you have what version of Office? Oh my gosh, is this going to look okay on your computer or whatever? It will just open online in a browser. So as long as you're connected to the Internet, you'll be able to work with this document. If I give you edit permissions, you'll be able to edit the document. And then up here, you can continue working in Word Online, or if you have Word, you can just simply start working in Word. Either way, Word Online and Office Online doesn't have all the functionality, especially when you get into things like Excel. But for basic work, you'll be able to do a lot of things. For collaboration, you'll be able to do a lot of things. So that's kind of the story of how things are working these days with Office and dealing with sharing and using Office. And you don't have to think about who has Office and who doesn't. Let me click into Word here and show you some other things with Word. Again, you're not going to notice a ton of drastic looking changes, but let's show you some of the cool things that are there. One, that sharing story I just talked about is still really big. So big, we're going to put a share button right up here in the upper right-hand corner that you can quickly share with a document and you can edit with a document. Justin, who works with us here, we're going to do a demo, but he can't make it today. But I gave him permissions to work on this document. I can do the same types of things here of sending permission to anyone. Again, I don't care if they're inside the company, outside the company. I can deal with who shares the document at any time. And then I can chat with these people at any time right here in the document. I mean, I'm just doing this for myself here, but if I had other people that were working in the document, I could simply start an IM conversation with Skype for Business, call them, start a video chat, email them, everything connected right here. And that lights up with Skype for Business or even Skype. If you're in Word 2016, you can connect people. They're just on the regular Skype, not the Skype for Business. So again, connecting with people while we're working on documents. Based on that, one of the other things that we have working these days is this new co-authoring. Now, co-authoring is when people are working on the same document. We've been able to do that pretty well. But now with Word, one of the new features is that you can do real-time typing in Word. Now, real-time typing we could do in Office Online for a few years now, but this is if you're actually like I am in the product. If somebody else was in this document at the same time, we would see each other as we work on a document together. Other little things, probably to me, the biggest change is if you were looking for help in a document, you can always click F1. If you didn't know that F1 works for almost all Microsoft programs for help. But you usually look for a question mark. And if you notice here, the question mark is missing. Oh, what happened? We've changed over to a thing called Tell Me. Tell Me is this big box up here that you can type your questions if you're looking for certain things about how to do certain things like if you're looking for a mail merge or whatever. You can get help on that just like you would before with the question mark and search and we'll connect you with articles about how to use those things. But Tell Me is a lot more. Tell Me is a way to do things right away. So if you're trying to do something like this ruler here, I don't want that anymore. So if I type ruler and hit Enter, it can disappear. You can do functions right in Tell Me. And it even remembers things that maybe you don't remember. I want to put that big confidential sticker on this piece of paper. I forgot what that's called. So if I type in confidential, whoops, I misspelled it on that. Okay, I'm just going to go right to the chase on that. It will occasionally find things that you're looking for. I think because I misspelled the word, it didn't find it. But it will find things like watermark. So if I want to add a watermark here, if you notice right in Tell Me, let me try that again here. Usually you would have to look for maybe in the ribbon and find out that's in over in the design or insert. What is that? I'm just going to type it in Tell Me. So I'm going to type the watermark. And then there it is. I click on it. And that gallery appears right in the Tell Me window. So I can add that confidential statement, that watermark here below this document here. So a lot of the things you want to do, even if it's something that's right there on the command, like I have this word here and I wanted to bold it. There's lots of different ways to bold. And you can just again use commands right there in Tell Me. So give it a try. You'll find that in Excel and PowerPoint in Office 2016. Again, kind of combines how to do stuff and how to get help if you need that. A couple other little things that we've gone on with here. Right-clicking is great. If you don't right-click, it's kind of like a shortcut to all the best shortcuts. So if you came across here and came across, I don't know what SharePoint online is, you can right-click. And there's lots of different things you can do here by the way. But a smart lookup has kind of been powered now by Bing in other areas that you can not only get a definition, but you can get information on Wikipedia and other web searches for things. So if you come across Explorer names or you don't know certain things about certain people, you can do searches right inside Word. You don't have to go out to the web to search it. You can do right in Word with the smart lookup. And again, right-click to that, or it's also up on the Tell Me window also. But you can find that information. And you'll find that also in other programs, not just Word. One other thing, I think we're going to skip out on that. We run into Excel now. Excel had probably the most amount of changes in the major programs. And a lot of them is dealing with Power BI or dealing with business analytics that if you touch it a little bit, these tools will be able to do things very fast. And I'm going to get out of my comfort zone really quickly with this just because I don't use a lot of these tools. But a couple of things I did want to show you. One, there is I think six new chart types that we put in based on consumer feedback. This is the tree map version. So we're looking at this data in a tree map, which is I think to me a very modern type chart. And here's a sunburst chart that kind of can quantify your data a little bit better. That's just a quick little show. But let me show you one or two things here that I've been using that I do like. Let me just copy this URL. So if we're out on the web and we find stuff that we like like this chart here, this is a top domestic grosses for films. And I wanted to use this. I could grab this data. It actually looks pretty good. And I could cut and paste into Excel. And if you've ever done that, sometimes you know that can be a disaster. Sometimes it does fine. Sometimes it doesn't. Let's go into Excel now and I'll show you what you can do with a new tool here. So I'm going to go over into the data file, I'm sorry, the data tab, and look for get and transform is what we call this. It's basically getting queries. And you can get queries from a ton of different things. Again, things that I don't deal with like SQL servers and Azure and other sources, you can grab things from of the side files. All this stuff is added for 2016 and really some of this was available in 4 bits and really supercharged here for Excel 2016. But you can grab data from the web. So instead of grabbing that chart, I'm just going to grab the URL and plug it in. And Excel is going to do the work for me instead of me cutting and pasting it in. And it will find all the charts on that page. So if there was 15 charts on the page, it would find all 15 and then I would find and figure out which one I want. This is the one I want. So I can do some editing now, but I'm just going to load it here into my Excel chart. And it comes through. And it takes a moment depending on how big the chart is for things to load. But there it is. It loaded it all. It did all the formatting. I didn't do a thing. It brought it into a table so I have all my pull downs already defined here. Anything else I wanted to go over and do some things like quickly adjust these numbers, I can do that. But it brings all that data in for you. And yes, down with the wind has a box office gross of $1.6 trillion. So don't talk to me about Avatar being the top grossing film of all time. Okay, that's my old job of being a movie guy. But again, this is one of those quick tools that you can use. Here's another one that's kind of cool. We're dealing again with some BI stuff that's forecasting. And here's a chart that has at least 15,000 rows of data in it. And what I'm going to do is I'm just going to click on one of these rows and go into the Data tab again. And this is called one-click forecasting. And basically it looks at the worksheet, it looks at the data, and forecasts it out. Now the data here that I had was 2008 through 2011. But with one click, it kind of shows me the forecast of their lower confidence of where the company is going, which in this case is not going to do well. And there's other options you can add here. And you can get a lot more information. I'm just kind of showing you the IC on the cake here. But again, try that. If you have Excel 2016, you can certainly try that with any big chart that you have and see what it looks like with it. That's called one-click forecasting. Anytime I talk about Office, I have to talk about my favorite program, which is OneNote. I've been at Microsoft for nine years. I've been using OneNote for 12 years. It is easily my favorite. I use it on all my devices. And that's one of the cool things. I mean, Office works well if you work back and forth. But this is the program I use most in my personal life and in my work life. And I get everything in one snapshot. As you notice on the left-hand side here, and that would be a great poll question. How many people even use OneNote? On the left-hand side here, there is a whole bunch of notebooks I have open that I can get to. And the great thing is some of those notebooks are in my personal OneDrive. Some of them are in the Microsoft for Work OneDrive. Three or four of these are in SharePoint sites for groups I'm in, like this client notebook here and this modern learning notebook and the video services team. That's all their notebooks. And I can get to them, they're all on one page. And I just click to go into those pages. So I don't have to restart it or think this is home, this is work. It's all right there. And again, it's protected because the privacy rules for those certain areas are appearing. I don't have to think about that. Once I get a link to a OneNote notebook, I can set it up. So when you're dealing with something like a team notebook, you can have, like I have one open here, you can have all your information here in one notebook that everyone can get to on your team, including things like meeting notes. And you can use that right away. You'll find more and more links to OneNote from other Office devices. And also just in the web in general, you'll find more things you can share quickly with OneNote. And I grab tons of stuff from the web, put it in there. I use my phone on, I'm sorry, I use my camera on my phone to snap documents that turn into really nice documents. Here we might be able to show some of that if we have some time. If I get off this subject, we can come back to it in the Q&A. But there's some cool things here. If you work with Exchange as part of your Office 365, it connects to your calendar. So if suddenly these are the meetings, this is the note. Or if I want to start a new meeting, I'm going to click on, let's see, this one here just to put some names up here. Let's do it on a new page. If I was about to start a meeting and they said, Doug, take the notes, I could click into the meeting that I'm about to go in. Let's say it's going to be this one here. And it will just populate the information that's from the outlook. And so all the stuff of who's going to be in the meeting, that's all taken care of. I can just start making the notes. And then I can share this, again, I can share this notebook with the team or even with the meeting right away. So sharing with OneNote is terrific. And again, based on that story that I started at the top of how we work together now that we collaborate, and team meetings are great because usually you have one person who might be the note-taker. And then if that person changes or is not there that week, sometimes you're stuck. It's like, well, I don't know how to get into her stuff or his stuff. If you have a shared notebook, anyone can get into it. Again, I could talk about OneNote all day. But I won't. Let's go on to a couple of things. Now, I do have time, so I'm going to show a couple things here. Now, with PowerPoint, it came out a few months ago. And you can get what I'm going to talk about. This is Office Mix. Office Mix is a free add-in that was in beta for the last several months and is now, Office 16 is now announced as out. It's a free add-in. I think even if you have PowerPoint, I know if you can use PowerPoint 2013, I don't know about 2010. I can't remember that. It's a free add-in that you can use. And I think it's great especially for time-consuming folks or nonprofits that a lot of times you give a presentation and people can't get to it. What Office Mix allows you to do instead of sending the doc out? Hey, I missed the meeting. Can you send me your exact sure? What you can do is use Mix here. So here's the tab that Mix is. You can add things like quizzes. You can add screenshots. You can insert things into this and it becomes an interactive video. And here's the Slide Recording button. Sure enough, there's an update that it needs to happen right away. I'm going to hit Cancel. Okay. This is the control panel that I can use with Mix so I can record over the slides. So instead of giving someone a deck that has no personality, nothing that I talk about, I can give them a deck like this with my voice. I can ink on this. If I have a touch screen, I can use the inking here so I can circle things on the slides. I can also use my voice and insert things. And then when people see this, let me click over to the Office Mix site and click on that same presentation. What they see is an interactive video. I'm not going to play this here. Let's see if I can keep the sound down. Maybe I can play it here. Let's see what happens here. This may look a little funky to you, but we'll play it out. Basically, what you'll see is the slides move. You would hear my voice. You can see my circles here. The animations move. It's an interactive video. And anytime that there's a link on here, it would be something people could click on and go to that information. So that's Office Mix. And again, if you have PowerPoint 2013, it's only for the Windows version at this time. You can look at Office Mix, and you can add it in of course with Office 2016. Again, I'm happy to talk about that more. I've been working a lot in this summer. In fact, made some of these trainings like how to use PowerPoint, the introduction to that we've made in Office Mix. The other new thing that came out in the last year I'll touch on briefly and then I'll open up for Q&A is Sway. Sway is a brand new app for Office. It's the first one in more than a dozen years. One note will be in the last one. In fact, the same person who started OneNote started Sway. What is Sway? That's a great question. Sway is a way of doing – for presentations, for papers. It's a digital thing. It's not thought about. I mean, if you think about most of Office is paper-based. I mean, we don't use a lot of paper anymore, but it kind of looks and feels like paper. This is a digital tool that you can use to make presentations, to use as documents. You can import your documents here. It's all free. You can go right now to Sway.com. You don't even need a version of Office to do it. Let me quickly sign in here. And this is also in Office 365. So again, you can keep Sway's into your business or maybe even for public. But this is a way to put in information and use it. Now this is kind of – again, we could go into more of this. This is how you add things. And you can add all this information. So a lot of digital information out there. You can insert things like tweets. So imagine if you were at a conference and there's a hashtag everyone's using, you could look up that hashtag, look up what's in Twitter, and then pull those things into this Sway. And then the really cool thing is if you grew up in desktop publishing, you've gotten into pixel counts, how big something is, how it looks on the page. Sway does all that for you. You have to learn to let go with Sway. And I've done that. You can tell people what are the important pictures or not, and then you can look at it here. And as you can see, it kind of goes through. And I guess because we're playing this, this would be a lot smoother than what we're usually seeing. And if you don't like this look, you hit the Remix button and you get a totally different look until you get one. Now you can go in and fine tune colors if you want to. But again, if you can think about letting go with a lot of this design stuff, Sway does the work for you. And it's a great way to put together proposals information. I mean, I think the team has just started in some regards. It's less than a couple years old. And what it's going to be, I think will be something that will be bigger and bigger. But give a shot with Sway. And again, it's a great way to see something. I think it's probably more of the cutting edges things we have. And again, that Remix button you get lost with because it's great because you can always redo it. Okay, I'm going to take a breath. We've had about, I mean, about 25 minutes. I've been able to look at questions or anything like that. So I'm going to swing it back and happy to show you anything that you about to see here about Office 365. Terrific. Thank you for that Doug. One question. So for Sway, that is free and available to people to just go and get on their own. Is that correct? Yes. Just go to sway.com to sign in. And again, that's a free public one. And again, the same kind of privacy things that you can make things public or make things private, send to people, share with people. And then if you are working with Office 365 and you go into a portal kind of like this one. Again, this one is more for business. It's also part of Office 365 here that you'd be able to create Sways under your business login, not your personal one. But sway.com is where to go to start and it is free. Terrific. And we have a couple of other questions about Sway. Since it's new, I think people are not quite sure how it works and the way that it's used. So we have one person asking, can sway be used and taken elsewhere to make presentations or to use in your other systems or applications across your organization? Or is it something that lives just within Sway? We're not quite sure how that works. Basically, sway is based in the web. So it's just on a web browser. So whatever updated web browser you use is fine. Same thing with Office Online. As long as you have an updated browser, Chrome, Firefox, Safari, whatever, it's going to work. And then you would share this the same way you would share other documents online by sending a link out to folks and people will do it. One of the cool things about sway is it formats automatically for the size screen. So you could send the same document that has this huge hero shot right here for my big PC monitor. It would reformat for a small phone, which is really cool. So people say, is it like a document thing? Is it like a PowerPoint presentation tool? And my answer is yes. It's all of that stuff because you could move through this like a presentation if you have the right look. You can also do your reports and things like this. And it will, again, reformat. So if you did a report, I always use the conference. I mean, if you go to a conference a lot of times, you have to write a report. If you can do that instead of waiting to get back, you can kind of do it when you have a few minutes at the conference itself. Use the tools here to find information on the web in YouTube and Twitter. Pull that stuff into the cards and format it, and it becomes your report because you can write in it here also, of course, and grab a Word document here or there. You can grab those things, and then it becomes your report. If you have enough pictures and graphs and things like that, you could also use it as a presentation. So you don't have to do a Word document and a PowerPoint. Just a different way to do it, but again, this is a digital format. It just lives and breathes on a web browser. A couple of other Sway questions. Could it be used like a blog on your website? Could you use this as like a blogging tool? You could. I would think it was just the same URL. You can embed Sway into your blog also. I would think living, breathing, something you would always update. That might get kind of cumbersome after a while in Sway. I would think, I'm just thinking out loud here. But what I have done is done things in Sway and then link them to blogs. Same thing with Office Mix. You can link an embedded code from a Sway into other things like blogs. Great. That's helpful. Now I'm going to go ahead and, well, one last quick question on Sway before we move away from that. Is it also something that works with Macs? Yes, it works with any browser. So you can do it from your phone, iPad. There's apps for iPad and iPhone, so you can either use the browser or use an app. Great. Now I'm going to move on to some of the other questions we have about different applications in here. One user is asking if there have been any big changes to Publisher or anything that would make that easier to use that we can highlight in the next couple of minutes. The short answer is no. Okay. So Publisher is going to probably look very similar to the way you're already familiar with it. And it's a good, nice, easy in-your-pocket tool to create those desktop layouts and flyers and desktop publishing. Let's see. James asks, I think a good question about Office Professional 2016 in general. And he's wondering, will it work with Vista? Do you have to be on Windows 7, Windows 8, or Windows 10 to use it? If I remember right, I believe you need to be on – it wouldn't work on Vista. I remember one of the first things about it was you had to be on Windows 7. I can double-check that, but I'm pretty sure that's the case. That was the case even for Office 2013. I think that's true as well. And I would say for those of you who are out there still using Vista or XP, you would do yourself and your hardware a big favor by upgrading. Even if your hardware is older, a lot of times these newer operating systems, Windows 8.1 especially improved on it and Windows 10 got even better, they are lighter weight than some of the older operating systems even if you have older hardware. So we have some content on our site about the different energy use and what compatibility specifications you need. But if you are able to get yourself off Vista or XP, you should do yourself a favor and do that because you are leaving yourself open to lots of vulnerabilities out there too because they are just not as well supported or supported at all any longer in the case of XP. So that's my official unofficial advice right there. Let's see, we also have some questions from others asking about access. Have there been any big improvements or notable things that you'd want to mention about access for those using it as your database? I'm not a big access person. We have an article for each one. Let me look at that. I mean the biggest change, if you haven't used Access since 2013, Access had the most changes of any program using templates, using more online components. And I know that we did a webinar on Access a few years ago. In fact, I could probably find the information of that. But I don't know about the changes from 2013 to 2016. I'm kind of looking that up as I speak here. But if you haven't used it, if you've lost when you used it before Office 2013, you'll find some huge changes that I know were big wins for a lot of folks that are using with Access, really modernizing it, really making it much quicker to use because you can use templates that are built into it. So that's what it is. I'll get the information in front of me about what the major changes were for 2016 just a moment here. Great, Annie. We know these are huge applications individually that we're talking about. So it is hard to keep tabs on every detail of all of them. So it's totally okay to say, just not sure. And we will share additional resources after so you may be able to find those things. And I found that just doing a quick search on Bing or Google or wherever you like to search can help find some of those answers for you too. Let's see. We also have some questions about, like Gregory asks for example, most of the new features seem to be aimed at improved or increased team collaboration other than some of the new Excel tools. Can you do those things if you're not in the cloud, not sharing documents with something like OneDrive, or do you have to be connected through other Office 365 channels in order to utilize some of those collaboration features? Well, you can share things and use things as attachments though. I mean, here I am in Word on the file here. If you go down to share, you can still do a fashion way of emailing and you can send people links to your documents but they do have to be online. You can't send something. You wouldn't want to send something to somebody that they could get access to your computer. That would just be wrong. So that's why having it in the cloud is kind of a common denominator for sharing. Now, some of the features we talked about are built into the product that you can use. Tell Me, things like that will work. Some of that stuff is limited but will work offline. The new charts and new tools and BI. Again, something like the queries you would need to grab from online but you can use that query tool between two documents too. So that would work with it. Let's see what I think of the other things I talked about here. So some things will be work limited offline as most of the time with Office and some will work online. The other thing with OneDrive is if you use OneDrive and if I would save this document here with OneDrive, oops, let's do a Save As here. Hang on. I have all my different options here I can save for. So I have my OneDrive I get for work. I have my OneDrive personal account here. I have my sites and my SharePoint and all those other sites right there that I can use to share that document. If I'm not connected at the time I hit the Save button for OneDrive, that's fine. It will save the copy onto my computer and then the next time I'm connected with the Internet will automatically sync with my OneDrive. So you can use it both ways. Again, everything I'm talking about here is the desktop programs, the old school stuff. This is the programs you get. They're downloaded to your computer so you need to be connected. There isn't any disk. So you do need to be connected to the Internet. And then once it downloads and you have Word and Excel and all that stuff you could unconnect from the webinar and go about your business and go to the jungle for a month and the next time you come back in from the jungle you plug into the Internet things would sync and things like that would just work fine. You'd get your updates just like you would normally and all that. So everything I talked about here except for a little bit I talked about Office Online at the top that's all stuff that you can work with offline. Not all the features will work of course but some of them will work in a limited fashion like help, like things like synonyms and finding things and some of the smart lookup tools will work with stuff built into Office. That's really helpful. And we have somebody actually just asking specifically about that like how do you get those updates? So it's good to know that when you are connected to the Internet even with your desktop installed version that you can get updates regularly over just an Internet connection you don't necessarily need to be using some of the more advanced features or collaborative things within Office 365 or shared files. Now those features are great so don't get me wrong. I think as much as we're trying to use them at TechSoup it's great to be able to have an Internet where we can share all of our files on SharePoint and collaborate on them together and edit together in that environment as well. So for those of you considering it we do have other content and webinars we've done specifically on Office 365 that talk about the collaboration features. And I think it's a great opportunity available if people are interested in it especially if you have remote staff or board members or volunteers that you're coordinating with or maybe you're a branch of libraries and you want to be able to connect and have kind of a single repository that everybody can access. It's really nice to have that out there. Let's see we've got a couple of other, okay go ahead sorry Doug. Doug I was just going to say I just sent if Ben or somebody or Allie can put it up I just sent a link to the What's New Access 2016 article that people can read if they want to get more about exactly what it's access. And I know coming up we have a link, we have a page of links that include the link to What's New with Office all up for 2016 that we'll have in the deck for you. Great thanks for that. And so since you have a screen that's showing a word right now and co-authoring Erin had a question specifically asking can you track changes within co-authoring or does it only let one person track changes? I have Googled it a little bit and it looks like you still have to turn track changes on but will it work when you're in a co-authoring or real-time typing a word? Yeah you can do the track changes. You can also look at, let me get it here. In fact I have a page on it. So you can definitely do the track changes but there's also kind of a simplified method for where is it here? I thought I had it here, maybe I don't. There's also a page for version history is a much more easier story to get to that you can get to the versions of what you're working on and I can't remember the quick shortcuts but I'll find that in just a second. But basically you can find the information for what versions of those were. Let's see your show markup. I know it's here somewhere. There's compare tools. You can see what the last version is, specific versions. You can compare. You can restrict editing here. So it's a little bit more than track changes so to speak but version history is a lot more robust in 2016. I'll find the shortcut here in just a second. Great. And as an editor I'm somebody who really appreciates the, or as a former editor here at TechSoup, the ability to track changes and turn that on and off and the version history is really important. So it's great that they've beefed that up. Let's see we've got just a couple more minutes for questions. We have quite a few that are pretty specific so I may not have time to get to all of them. Let's see. We will be sharing links for folks who've asked about tutorials and videos and trainings on a couple slides from now once we have Doug stop sharing his screen then we'll show some links to resources on tutorials. And again like I mentioned earlier with the software assurance that comes with the donated Office Suites through TechSoup when you go into the Volume Licensing Service Center to fulfill those donations to download and install those you can also access a whole host of e-learning events and trainings and courses that are available to you for free too. So definitely look for some of those resources if you do move forward with requesting Office 2016 donations. James asks, oh go ahead sorry I know you were looking for an answer for a question there maybe you found it. Basically unfortunately the documents I have in front of me don't have a lot of version history but in Office 2016 you go to File and you go to, there's a history area now and this history pops up with all the different versions that were changed and you can click on different versions. So I don't know if this next version, this back version is going to be much different but if I click, I can click into certain versions and pick up the changes. Again I don't think there's going to be a lot of changes here but again it can show you things as they were updated. You can quickly get back to other versions and up here I can look. I can compare both versions or I can restore this old version. Let me compare. I don't know if there's going to be a lot of changes here but you can kind of see it does note where some things are. Yeah this is a tough document to do it in because it's just been one person doing the document but again the file history will allow you to do easy comparisons without tracking changes with documents. At the same time I got to think one book or article that hasn't been written yet is how to play nicely on shared documents. It's more of a political manners type book that needs to be written but the file history will help on that. I'm going to turn off my sharing so we can get back to your deck here. Sounds good. And one other thing I wanted to ask, we've had some folks asking about compatibility with different third party tools or external tools. I'm wondering is there a page like Windows 10 for example with operating systems? I know that Microsoft often has a resource that shows where people can see which companies have already said that yes their product is compatible. Is there something like that for Office 2016 as well that you're aware of? I'm not off hand. I'm not aware of that. Nope. Okay and I do think that anybody who's looking to see if there are other applications will work with it. The best place to really look is to look at the manufacturer of whatever product it is that you're hoping is compatible because they're the ones that are likely to announce yes this is now compatible with the new Office. So I think it's the best way to find out is to really go to that source. So wrapping us up here, thanks so much Doug for taking the time to answer so many of those questions. And I'll continue trying to answer some in the chat in these last couple of minutes while we wrap up. But I wanted to share some of the resources that we mentioned. Doug shared the Office Training Center, what's new in Office 2016 or Office 365. He's got these quick start guides that are really helpful for folks looking for more information on Skype for Business and Training on how to use that. I know we had a question about people in different countries with low bandwidth and that can be a challenge. I'm wondering whether Skype for Business would work. You may find some resources there. And then some more about Office Mix and Sway. Now I've linked down here to some of the product-related specific links, the Office suites, the individual applications, the Office 365 donations, the different plans and pricing available. So you can do that comparison and what's new and different from prior versions of Office in the new Office. So that's all there for your resources. And we've already covered Q&A but I wanted to point people that if we didn't have time to get your question answered today, we have an Office 2016 blog post on our site where people have been asking questions since it launched and we've been answering them throughout. So you can feel free to post your additional questions there. And we have folks on our end who are working to answer those in perpetuity. So keep looking for those. Before we wrap up today, go ahead and chat in one thing that you learned during today's webinar or that you'll take back and try and implement for your own organization. We hope you'll share this information with your friends and colleagues who may benefit from it as well. Especially if you have friends and colleagues who are using Macs and are interested in Office, we would definitely love for you to let them know that next week we are doing a similar webinar with one of Doug's colleagues who will be talking about specifically Microsoft Office 2016 for Macs. And so that's for the folks who are using Apple computers that have iPads or iPhones that they'd like to be using Office 2016 with. So that might be you outside of the office even if you're using a PC in the office. So join us for that. We'll also then have a webinar on Wednesday the 28th on Introducing QuickBooks Online. So for those of you who are looking at QuickBooks as your financial management tool at your organization, and you're interested in learning more about the newly available donation of the online version of QuickBooks, feel free to join us for that. Then we'll be talking about selecting the right computer hardware. Knowing when to pick a laptop versus a tablet versus a PC, and what all those specs and lingo really mean will help you navigate through that. And then a reminder that we are still doing an Adobe Creative Cloud contest where you can submit your creative works created with Adobe products for a chance to win $1,000 and Adobe Design suites. You can explore more in our webinar archives and join us for these upcoming events. Thank you so much Doug for those of you who are still on the line with us. When you close out please take a moment to complete the post-event survey so that we can continue to improve our webinar programming. And lastly, thank you to ReadyTalk for providing this platform so that we can present these webinars to you on a weekly basis. You can learn more about their donation program at TechSoup.org slash ReadyTalk. Thanks so much Doug. Really appreciate you taking the time. Thanks to Ali and Ben on the back end. And thank you to our participants for taking the time to join us today. Take care and have a good afternoon. Bye-bye.